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05-22-06 CC
ITEM 5_1 CLAIMS LIST CITY COUNCIL MEETING MAY 22, 2006 TO: Judy Hudson Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. If you have any questions regarding this service, please let me know. Claims Register 05 -08 -2006 $ 400.00 05 -09 -2006 $ 414,043.98 05 -10 -2006 $ 5,256.90 05 -15 -2006 $ 240.00 05 -18 -2006 $ 348,238.42 *Void checks # 42461 & # 42497 05 -18 -2006 $ (120.00) PAYROLL 05 -10 -2006 $ 31,645.76 GRAND TOTAL $ 799,705.06 If you have any questions or if you would like to review this list further, please let me know. Kathy Grover Bookkeeper CITY OF OTSEGO 05/18/06 10:56 AM Page 1 • *Check Summary Register© MAY 2006 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 042517 ADAM'S PEST CONTROL INC 5/18/2006 $84.14 QUARTERLY SERVICE Paid Chk# 042518 AFFORDABLE SANITATION 5/18/2006 $669.00 APRIL PORTA RENTALS Paid Chk# 042519 AIRGAS, INC. 5/18/2006 $22.30 OXYGEN /ACETYLENE /HAZMAT Paid Chk# 042520 ARROW TERMINAL LLC 5/18/2006 $127.67 STREET EQPT REPAIR SUPPLIES Paid Chk# 042521 B & D PLUMBING & HEATING IN 5/18/2006 $203.00 BATHROOM REPAIR Paid Chk# 042522 BLUE CROSS BLUE SHIELD OF 5/18/2006 $10,593.00 FIN - JUNE Paid Chk# 042523 BRAUN INTERTEC 5/18/2006 $9,345.55 SEWER & WATERMAIN PIPE JACKING Paid Chk# 042524 CARLSON TRACTOR & EQUIP. C 5/18/2006 $15.12 SHAFT Paid Chk# 042525 CITY OF ELK RIVER 5/18/2006 $119,821.00 BAL OF 2005 FIRE CONTRACT Paid Chk# 042526 COURI MACARTHUR LAW OFFIC 5/18/2006 $22,227.50 GENERAL Paid Chk# 042527 CROW RIVER FARM EQUIPMEN 5/18/2006 $143.24 05 EXT CAB CHEVY PARTS Paid Chk# 042528 CUB FOODS ELK RIVER 5/18/2006 $67.16 COFFEE /SUGAR/409 Paid Chk# 042529 DEPT OF LABOR & INDUSTRY 5/18/2006 $10.00 AIR TANK INSPECTION Paid Chk# 042530 EARL F ANDERSON INC 5/18/2006 $194.93 ARBOR CREEK 1ST Paid Chk# 042531 ECM PUBLISHERS INC 5/18/2006 $1,039.03 LEGAL - ORDINANCE Paid Chk# 042532 ELK RIVER FORD INC 5/18/2006 $20,153.35 2006 FORD EXPLORER Paid Chk# 042533 ELK RIVER PRINTING & PARTY 5/18/2006 $560.36 MCGRUFF FLYERS Paid Chk# 042534 EMPLOYER PLAN SERVICES IN 5/18/2006 $725.41 BLDG - JUNE Paid Chk# 042535 G & K TEXTILE LEASING SYSTE 5/18/2006 $650.51 UNIFORMS Paid Chk# 042536 GLENS TRUCK CENTER INC 5/18/2006 $30.49 OPERATING SUPPLIES Paid Chk# 042537 GOPHER STATE ONE -CALL INC 5/18/2006 $923.65 LOCATE TICKETS Paid Chk# 042538 HALLMAN OIL COMPANY 5/18/2006 $1,662.95 DIESEL FUEL aid Chk# 042539 HAN'S BAKERY 5/18/2006 $25.02 COOKIES FOR MTGS aid Chk# 042540 JOHN DEERE GOVERNMENT SA 5/18/2006 $48,072.24 JOHN DEERE TRACTOR MOWER Paid Chk# 042541 MCFOA 5/18/2006 $35.00 JUDY - MEMBERSHIP Paid Chk# 042542 MENARDS 5/18/2006 $1,162.84 PR PARK SUPPLIES Paid Chk# 042543 MINNEGASCO 5/18/2006 $37.79 13620 95TH STREET NE Paid Chk# 042544 MONTICELLO ANIMAL CONTROL 5/18/2006 $70.00 ANIMAL CONTROL Paid Chk# 042545 NAGELL APPRAISAL & CONSUL 5/18/2006 $5,700.00 WINTER EASEMENT APPRAISAL Paid Chk# 042546 NORTHERN TOOL & EQUIPMEN 5/18/2006 $95.84 WEED KILLER Paid Chk# 042547 NOVA COMMUNICATIONS 5/18/2006 $190.00 PHONE WORK Paid Chk# 042548 OFFICEMAX 5/18/2006 $2,325.63 BLDG OFC SUPPLIES Paid Chk# 042549 PAT LAUNDERVILLE 5/18/2006 $120.00 ARP & MAY CELL PHONE - REPLACE Paid Chk# 042550 PEOPLE SERVICE INC. 5/18/2006 $45,667.00 MONTHLY SERVICE Paid Chk# 042551 REED BUSINESS INFORMATION 5/18/2006 $504.56 BIDS FOR CSAH 42 TRUNK SS & WA Paid Chk# 042552 REGISTERED ABSTRACTOERS, 5/18/2006 $145.00 0 & E FOR QUALE /62ND (BERGREN) Total Checks $293,420.28 FILTER: None CITY OF OTSEGO 05/18/06 10:57 AM Page 1 *Check Summary Register© MAY 2006 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 042554 SHANNON & MELISSA CARVER 5/18/2006 $1,000.00 LDSCP ESC REF 8306 PADGETT Paid Chk# 042555 SRF CONSULTING GROUP, INC. 5/18/2006 $12,364.13 PARKS CONSULTING Paid Chk# 042556 SWANSTON EQUIPMENT CORP 5/18/2006 $13,312.50 2005 WRT PT15 ROLLER Paid Chk# 042557 TOSHIBA AMERICA INFO SYS IN 5/18/2006 $211.83 TOSHIBA COPIER Paid Chk# 042558 UNITED RENTALS NORTHWEST, 5/18/2006 $210.44 CORE DRILL MACHINE Paid Chk# 042559 US BANK 5/18/2006 $24,770.00 OBLIGATION IMPR BONDS 2004 Paid Chk# 042560 USA BLUE BOOK 5/18/2006 $2,714.47 E WWTP PH 3 SAFETY SUPPLIES Paid Chk# 042561 WASTE MANAGEMENT 5/18/2006 5107.66 CLEAN UP MONTH CHARGES Paid Chk# 042562 XCEL ENERGY 5/18/2006 $127.11 8899 NASHUA AVE NE Total Checks $54,818.14 FILTER: None CITY OF OTSEGO 05/18/06 10:53 AM Page 1 • - - - - _ *Check Detail Register© MAY 2006 Check Amt Invoice Comment Claim Nbr 11111111111111111■111111■1111111=111111111111111■1111111111111111■111111111■■■ 10100 BANK OF ELK RIVER Paid Chk# 0425E — BRAUN INTERTEC E 432-43256-302 Engineering Fees $334.75 261207 EAST WWTF CONST TESTING 1 E 601-49400-302 Engineering Fees $5,555.00 261327 WATER TOWER 3 1 E 444-43100-302 Engineering Fees $1,305.75 261334 SEWER & WATERMAIN PIPE JACKING 1 E 485-43100-302 Engineering Fees $2,150.05 261435 QUALE AVE 1 Total BRAUN INTERTEC $9,345.55 Paid Chk# 042559 5/18/2006 US BANK E 365-47000-602 Bond Interest $24,770.00 OBLIGATION IMPR BONDS 2004 2 Total US BANK $24,770.00 Paid Chk# 042521 --- 5/18/2006 B & D PLUMBING & HEATING INC E 101-41940-402 Repairs/Maint Buildingss $203.00 BATHROOM REPAIR 3 • Total B & D PLUMBING & HEATING INC $203.00 Paid Chk# 042541 5/18/2006 MCFOA -- E 101-41400-355 Dues & Memberships $35.00 JUDY - MEMBERSHIP 4 Total MCFOA $35.00 [0.11Mernmpaensien Paid Chk# 042557 5/18/2006 TOSHIBA AMERICA INFO SYS INC E 101-41400-413 Office Equipment Rental $211.83 44591277 TOSHIBA COPIER 5 Total TOSHIBA AMERICA INFO SYS INC $211.83 aid Chk# 04 5/18a006 ENERGY E 101-43160-322 Utilities $127.11 8899 NASHUA AVE NE 6 • Total XCEL ENERGY $127.11 Paid Chk# 042548 5/18/2006 OFFICEMAX — — E 101-41400-201 Office Supplies $69.68 648887 OFFICE SUPPLIES 7 E 250-42410-201 Office Supplies $10.62 648887 BLDG OFC SUPPLIES 7 E 101-41400-201 Office Supplies $141.24 831960 OFFICE SUPPLIES 7 E 250-42410-201 Office Supplies $16.23 831960 STAPLER & SUPPLIES 7 E 250-42410-570 Office Equip and Furnishings $2,087.86 95899 FURN FOR OFC REMODEL 7 Total OFFICEMAX $2,325.63 Paid Chk# 042535 5/18/2006 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms $74.66 1043181001 UNIFORMS 8 E 101-41940-390 Contracted Services $99.97 1043185944 MATS 8 E 101-43100-225 Uniforms $114.24 1043185945 UNIFORMS 8 E 101-43100-225 Uniforms $81.98 1043190855 UNIFORMS 8 E 101-41940-390 Contracted Services $99.97 1043195806 MATS 8 E 101-43100-225 Uniforms $179.69 1043195807 UNIFORMS 8 Total G & K TEXTILE LEASING SYSTEM $650.51 ------ Paid Chk# 042528 5/18/ culiTOODS ELK RIVER — — E 101-41400-203 Supplies - General $67.16 COFFEE/SUGAR/409 9 Total CUB FOODS ELK RIVER $67.16 Paid Chk# 042546 5/18/2006 NORTHERN TOOL & EQIJIPMENT CO E 101-45200-210 Operating Supplies (GENERAL) $95.84 194056667 WEED KILLER 10 Total NORTHERN TOOL & EQUIPMENT CO $95.84 Paid Chk# MINNEGASCO E 101-41950-322 Utilities $37.79 13620 95TH STREET NE 11 Total MINNEGASCO $37.79 . • vItT Paid ELK RIVER FORD INC CITY OF OTSEGO 05/18/06 10:53 AM Page 2 *Check Detail Register© MAY 2006 Check Amt Invoice Comment Claim Nbr E 250 - 42410 -501 Equipment $20,153.35 2006 FORD EXPLORER 12 Total ELK RIVER FORD INC $20,153.35 Paid Chk# 042533 5/18/2006 ELK RIVER PRINTING & PARTY PLU E 101 -42150 -350 Print/Binding (GENERAL) $106.50 23246 MCGRUFF FLYERS 13 E 250 -42410 -350 Print/Binding (GENERAL) 5117.31 23274 STAMPS 13 E 101 - 41400 -350 Print/Binding (GENERAL) $186.38 23276 10 X 13 ENVELOPES W /LOGO 13 E 250 - 42410 -350 Print/Binding (GENERAL) $150.17 23320 BUS CARDS TIM, HAROLD, DAVE 13 Total ELK RIVER PRINTING & PARTY PLU $560.36 'Par Chk# 042524 5/18/2006 CARLSON TRACTOR & EQUIP. CO. E 101 -43100 -220 Repair /Maint Supply (GENERAL) $15.12 C09353 SHAFT 14 Total CARLSON TRACTOR & EQUIP. CO. 515.12 Paid Chk# 042519 5/18/2006 AIRGAS, INC. E 101- 43100 -210 Operating Supplies (GENERAL) $22.30 105479047 OXYGEN /ACETYLENE /HAZMAT 15 Total AIRGAS, INC. $22.30 Paid Chk# 042538 5/18/2006 HALLMAN OIL COMPANY E 101 -43100 -202 Gas & Oil $490.25 180409 GAS FUEL 16 E 101 -43100 -202 Gas & Oil $1,172.70 180411 DIESEL FUEL 16 Total HALLMAN OIL COMPANY 51,662.95 Paid Chk# 042551 5/18/2006 REED BUSINESS INFORMATION E 444 -43100 -351 Legal Notices Publishing $178.08 3245769 BIDS FOR CSAH 42 TRUNK SS & WA 17 E 444 -43100 -351 Legal Notices Publishing $178.08 3258156 BIDS FOR CSAH 42 TRUNK SS & WA 17 E 485 -43100 -351 Legal Notices Publishing $148.40 3258157 CSAH 42 IMPROVEMENT 17 Total REED BUSINESS INFORMATION $504.56 Paid Chk# 042531 5/18/2006 ECM PUBLISHERS INC E 485 -43100 -351 Legal Notices Publishing $667.20 212003 PUBLIC HEARING CSAH 42 IMPROVE 18 E 101 -41400 -350 Print/Binding (GENERAL) $100.78 212004 LEGAL- ORDINANCE 18 E 444 -43100 -351 Legal Notices Publishing $271.05 212510 CSAH 42 TRUNK SS & WATER 18 Total ECM PUBLISHERS INC $1,039.03 Paid Chk# 042520 5/18/2006 ARROW TERMINAL LLC E 10143100 -400 Repairs & Maint Cont (equip) $127.67 39814 -IN STREET EQPT REPAIR SUPPLIES 19 Total ARROW TERMINAL LLC $127.67 Paid Chk# 042561 � } 5/18/2006 WASTE MANAGEMENT - E 101 - 43620 -390 Contracted Services $107.66 21410 - 1706 -7 CLEAN UP MONTH CHARGES 20 Total WASTE MANAGEMENT $107.66 Paid Chk# 042554 5/18/2006 SHANNON & MELISSA CARVER -- - -- E 702 -41400 -310 Miscellaneous $1,000.00 LDSCP ESC REF 8306 PADGETT 21 Total SHANNON & MELISSA CARVER $1,000.00 Paid Chk# 042547 5/18/2006 NOVA COMMUNICATIONS E 250 - 42410 -570 Office Equip and Furnishings 5115.00 1 1748 PHONE WORK 22 E 250 - 42410 -570 Office Equip and Furnishings $75.00 12010 PHONE WORK 22 Total NOVA COMMUNICATIONS $190.00 Paid Chk# 042537 5/18/2006 GOPHER STATE ONE -CALL INC E 250 - 42410 -310 Miscellaneous $923.65 6040684 LOCATE TICKETS 23 Total GOPHER STATE ONE -CALL INC $923.65 Pai Chk# 042525 5/18/2006 CITY OF ELK RIV E 210- 42200 -390 Contracted Services 5103,734.00 2006164 2006 FIRE CONTRACT 24 E 210 - 42200 -390 Contracted Services $16,087.00 2006164 BAL OF 2005 FIRE CONTRACT 24 CITY OF OTSEGO 05/18/06 10:53 AM Page 3 *Check Detail Register© MAY 2006 Check Amt Invoice Comment Claim Nbr Total CITY OF ELK RIVER $119,821.00 Paid Chk# 042545 /1:8/2006 m 5 NAGELL APPRAISAL & CONSULTING __ E 444 - 43100 -301 Legal Services $1,500.00 13162 WINTER EASEMENT APPRAISAL 25 E 485- 43100 -301 Legal Services $4,200.00 13171 7) CSAH 42 APPRAISALS 25 Total NAGELL APPRAISAL & CONSULTING $5,700.00 Paid Chk# 042522 . 5/18 /22006 BLUE CROSS BLUE S HIELD O MN E 101-41400-123 Health $2,698.00 ADMIN - JUNE 26 E 101 -43100 -123 Health $1,965.00 PW -JUNE 26 E 101 -41600 -123 Health $742.00 FIN - JUNE 26 E 250 - 42410 -123 Health $5,188.00 BLDG,- JUNE 26 Total BLUE CROSS BLUE SHIELD OF MN $10,593.00 Paid Chk# 042558 5/18/2006 UNITED RENTALS NORTHWEST, INC. e E 101 - 43100 -210 Operating Supplies (GENERAL) $58.30 55768245 -001 SAFETY EQPT 27 E 101 - 45200 -410 Rentals (GENERAL) $152.14 55768245 -001 CORE DRILL MACHINE 27 Total UNITED RENTALS NORTHWEST, INC. $210.44 Paid Chk# 042542 5/18/2006 MENARDS E 101 - 45200 -310 Miscellaneous $67.51 56201 PR PARK SUPPLIES 28 E 101- 45200 -310 Miscellaneous $21.26 56242 PR PARK SUPPLIES 28 E 203 -45210 -500 Capital Outlay (GENERAL) $663.46 56729 PR PARK PAVILLION WALL 28 E 203 - 45210 -500 Capital Outlay (GENERAL) $323.22 58301 PR PARK PAVILLION WALL 28 E 203 - 45210 -500 Capital Outlay (GENERAL) $79.90 58428 PR PARK PAVILLION WALL 28 E 101- 41600 -201 Office Supplies $7.49 59124 FIN OFC VENT DEFLECTORS 28 Total MENARDS $1,162.84 Paid Chk# 042544 5/18/2006 MONTICELLO ANIMAL CONTROL E 101 - 42710 -390 Contracted Services $70.00 607 ANIMAL CONTROL 29 Total MONTICELLO ANIMAL CONTROL $70.00 Paid Chk# 042552 5/18/2006 REGISTERED ABSTRACTOERS, INC. E 485 -43100 -302 Engineering Fees $145.00 A06 -05032 0 & E FOR QUALE /62ND (BERGREN) 30 Total REGISTERED ABSTRACTOERS, INC. $145.00 'Paid Chk# 042536 5%18/2006 GLENS TRUCK CENTER INC E 101 -43100 -210 Operating Supplies (GENERAL) $30.49 121722 OPERATING SUPPLIES 31 Total GLENS TRUCK CENTER INC $30.49 Paid Chk# 042527 5/18 /22006 CROW RIVER FARM EQUIPMENT — — W — - M E 101 -43100 -240 Small Tools and Minor Equip $143.24 118158 05 EXT CAB CHEVY PARTS 32 Total CROW RIVER FARM EQUIPMENT $143.24 Paid Chk# 042517 5/18/2006 ADAM'S PEST CONTROL INC E 101 -41940 -390 Contracted Services $84.14 264530 QUARTERLY SERVICE 33 Total ADAM'S PEST CONTROL INC $84.14 KD 'a E-r . 6ZE ' S . ..crioi :E Ei:I L i�vco 6T :AT4�.Sc�,�..,.,,EF IR. -,.,>.«. n.,.... ....,...,..�,..x..,,,a.�...�:,, .,..� ., a,......,.«...,,_-... ,.u,...:.....,«,,,.v,.x..,..... -»,x.......,...- .- ........,.»........., uiu C k 42534 5 8/200 C E .. LAN _ _ . _ ... E 250- 42410 -123 Health $296.41 BLDG - JUNE 34 E 101- 41600 -123 Health $34.65 FIN - JUNE 34 E 101 -43100 -123 Health $151.41 PIN -JUNE 34 E 101- 41400 -123 Health $242.94 ADMIN - JUNE 34 Total EMPLOYER PLAN SERVICES INC $725.41 Paid Chk# 042529 5/18/2006 DEPT OF LABOR & INDUSTRY E 101 - 43100 -390 Contracted Services $10.00 B42 351R0870 AIR TANK INSPECTION 35 Total DEPT OF LABOR & INDUSTRY $10.00 CITY OF OTSEGO 05/18/06 10:53 AM Page 4 *Check Detail Register© • MAY 2006 Check Amt Invoice Comment Claim Nbr Paid • Chk# 042556 5/18/2006 SWANSTON EQUIPMENT CORP E 206-43100-501 Equipment $13,312.50 S-0015430 2005 WRT PT15 ROLLER 36 Total SWANSTON EQUIPMENT CORP $13,312.50 Paid Chk# 042540 5118/2066 JOHN DEERE GOVERNMENT SALES E 206-43100-501 Equipment $48,072.24 94587387 JOHN DEERE TRACTOR MOWER 37 Total JOHN DEERE GOVERNMENT SALES $48,072.24 Paid Chk# 042539 5/18/2006 HAN'S BAKERY E 101-41400-310 Miscellaneous $25.02 1001 COOKIES FOR MTGS 38 Total HAN'S BAKERY $25.02 Paid Chk# 042560 5/18/2006 USA BLUE 8001< E 602-49450-203 Supplies - General $2,714.47 166316 E WWTP PH 3 SAFETY SUPPLIES 39 Total USA BLUE BOOK $2,714.47 Paid Chk# 042555 5/18/2006 SRF CONSULTING GROUP, INC. E 203-45210-390 Contracted Services $12,364.13 5521-7 PARKS CONSULTING 40 • Total SRF CONSULTING GROUP, INC. $12,364.13 • Paid Chk# 042530 5/18/2006 EARL F ANDERSON INC R 101-34301 Street, Sidewalk and Curb Fees $194.93 71466-IN ARBOR CREEK 1ST 41 Total EARL F ANDERSON INC $194.93 • • raid Chk# 042518 5/18/2006 AFFORDABLE SANITATION E 101-45250-410 Rentals (GENERAL) $669.00 5839 APRIL PORTA RENTALS 42 Total AFFORDABLE SANITATION $669.00 Paid Chk# 042550 5/18/2006 PEOPLE SERVICE E 602-49450-390 Contracted Services $31,005.61 10542 MONTHLY SERVICE 43 E 601-49400-390 Contracted Services $14,661.39 10542 MONTHLY SERVICE 43 Total PEOPLE SERVICE INC. $45,667.00 Paid Chk# 042549 71Ei200e E 101-43100-320 Telephone $120.00 ARP & MAY CELL PHONE - REPLACE 44 Total PAT LAUNDERVILLE $120.00 FaTcreTrot E 101-43100-320 Telephone ($60.00) VOID CH 42461 APR CELL PHONE 45 Total PAT LAUNDERVILLE ($60.00) — , wawmoAt. wm.*^......xsonexesmaraamm,m„, Paid Chk# 04 LAUNDERVILLE E 101-43100-320 Telephone ($60.00) VOID CH 42497 - MAY CELL PHONE 46 Total PAT LAUNDERVILLE ($60.00) Paid Chk# 042526 5/18/2006 COURI MACARTHUR LAW OFFICE G 701-22481 RYAN CO. LIQUOR AMENDMENT $275.00 LIQUOR ORDINANCE 47 E 101-41700-301 Legal Services $253.00 DRUG & ALCOHOL POLICY 47 E 101-41700-301 Legal Services $440.00 ANTI-NEPOTISM POLICY 47 E 101-41700-301 Legal Services $143.00 ASSESSMENT ORDINANCE 47 E 101-41700-301 Legal Services $77.00 COUNTY STORM ORDINANCE 47 E 101-41700-301 Legal Services $362.50 SAND LAKE BAND 47 E 101-41700-301 Legal Services $781.00 PERSONNEL 47 G 701-22436 CRIMSON PONDS NORTH $217.50 CRIMSON PONDS NORTH 47 G 701-22462 DUKE REALTY $275.50 GATEWAY NORTH 47 G 701-22460 FEATHERWIND - FARR $290.00 FEATHERWIND FARMS 47 G 701-22451 BOULDER CREEK - EMMERICH EA $304.50 BOULDER CREEK 47 G 701-22315 RIVERWOOD NATIONAL $1,406.50 RIVERWOOD NAT'L 47 CITY OF OTSEGO 05/18/06 10:53 AM Page 5 *Check Detail Register© MAY 2006 Check Amt Invoice Comment Claim Nbr G 701 -22465 GREAT RIVER CTR $5,234.50 GREAT RIVER CTR 47 G 701 -22424 HAMLETS CREEKVIEW $203.00 HAMLET'S CREEKVIEW 47 E 485- 43100 -301 Legal Services $396.00 QUEENS AVENUE 47 E 250-42410-311 Ping & Eng. - 101Traffic Study $803.00 HIGHWAY 101 47 E 250 -42410 -311 Ping & Eng. - 101Traffic Study $1,319.50 D & Y 47 E 250 - 42410 -311 Ping & Eng. - 101Traffic Study $1,617.00 COUNTY AGREEMENT 47 E 406 - 43100 -301 Legal Services $99.00 DRAINAGE PROJ 2003 47 E 408 -43100 -301 Legal Services $165.00 OTSEGO CREEK 47 E 441 - 43100 -301 Legal Services $110.00 KUE CONTRACT 47 G 701 -22474 CRIMSON PONDS WEST 2ND ADD $72.50 CRIMSON PONDS WEST 2 47 E 444 -43100 -301 Legal Services $209.00 FORCEMAIN 47 E 101-41700-301 Legal Services $2,597.00 GENERAL 47 E 485- 43100 -301 Legal Services $4,039.00 COUNTY ROAD 42 47 G 701 -22478 NELSON CUP - RELOCATE SFH $22.00 NELSON CUP 47 G 701 -22445 RIVER PLACE II $29.00 RIVERPLACE 2 47 G 701 -22463 ARBOR CREEK 4TH $43.50 ARBOR CREEK 4 47 G 701 -22422 ROTTLUND HOMES $43.50 WILDFLOWER 47 G 701 -22328 WATERFRONT EAST $145.00 WATERFRONT EAST 47 G 701 -22479 RIVERPLACE 3RD ADDITION $188.50 RIVERPLACE 3 47 E 444 -43100 -301 Legal Services $66.00 WINTER FAMILY EASEMENT 47 Total COURI MACARTHUR LAW OFFICE $22,227.50 10100 BANK OF ELK RIVER $348,118.42 1 t CITY OF OTSEGO 05/08/06 12:56 PM Page 1 *Check Summary Register© MAY 2006 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid MN POLLUTION CONTROL $400.00 STORMWATER PERMIT FEES FOR 3 NEW Total Checks $400.00 FILTER: None • • • • CITY OF OTSEGO 05/08/06 12:56 PM Page 1 *Check Detail Register© MAY 2006 Check Amt Invoice Comment 10100 BANK OF ELK RIVER --- --- --- Unpaid K.. �MOLLUTION CONTROL E 203 - 45210 -302 Engineering Fees $400.00 STORMWATER PERMIT FEES FOR 3 N Total MN POLLUTION CONTROL $400.00 10100 BANK OF ELK RIVER $400.00 Fund Summary 10100 BANK OF ELK RIVER 203 PARK DEVELOPMENT $400.00 $400.00 CITY OF OTSEGO 05/09/06 11:17 AM Page 1 -- - - - - -- - - - - - -- -- - - - - ^_ = - -- * check Summary Register© -- - - - - -- — MAY 2006 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid GM CONTRACTING, INC. $243,560.98 KADLER AVE FORCEMAIN UnPaid GRIDOR CONSTR., INC. $168,318.00 EAST WWTF UnPaid JERRY OLSON $2,125.00 4/23 THRU 5/6 - 42.5 HRS UnPaid WRIGHT COUNTY HIGHWAY DE $40.00 REGISTRATION FEE Total Checks $414,043.98 FILTER: None • CITY OF OTSEGO 05/09/06 11:17 AM Page 1 *Check Detail Register© MAY 2006 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpai GM CONTRACTING, INC. G 701 -22410 RWN SEWER/WATER FEE $243,560.98 PAY #1 KADLER AVE FORCEMAIN Total GM CONTRACTING, INC. $243,560.98 Unpaid .. �W, ,..r �, . GRIDOR CONSTR., INC.: ,,,,. _ ..- E 432 - 43256 -500 Capital Outlay (GENERAL) $168,318.00 PAY #14 EAST WWTF Total GRIDOR CONSTR., INC. $168,318.00 Unpaid JERRY OLSON E 250- 42410 -390 Contracted Services $2,125.00 4/23 THRU 5/6 - 42.5 HRS Total JERRY OLSON $2,125.00 Unpaid WRIGHT COUNTY HIGHWAY DEPT E 480- 43100 -310 Miscellaneous $40.00 REGISTRATION FEE Total WRIGHT COUNTY HIGHWAY DEPT $40.00 10100 BANK OF ELK RIVER $414,043.98 Fund Summary 10100 BANK OF ELK RIVER 250 BUILDING PERMIT FEES $2,125.00 432 East WWTP Phase III $168,318.00 • 480 194 /CASH 37 Project $40.00 '01 DEVELOPMENT ESCROWS FUND $243,560.98 $414,043.98 CITY OF OTSEGO 05/10/06 11:36 AM Page 1 *Check Summary Register© MAY 2006 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid ICMA RETIREMENT TRUST $592.31 PPE 5/6/06 CH DTD 5/10/06 UnPaid PUBLIC EMPLOYEES RETIREME $3,324.59 PPE 5/6/06 CH DTD 5/10/06 UnPaid WRIGHT COUNTY AUDITOR -TRE _ $1,340.00 PID #R118- 500 - 262100 Total Checks $5,256.90 FILTER: None CITY OF OTSEGO 05/10/06 11:52 AM Page 1 *Check Detail Register© • MAY 2006 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 042513 5/10/2006 ICMA RETIREMENT TRUST G 101 -21705 Other Retirement $400.00 PPE 5/6/06 CH DTD 5/10/06 E 101- 41400 -121 PERA $192.31 PPE 5/6/06 CH DTD 5/10/06 Total' ICMA RETIREMENT TRUST $592.31 Paid Chk# 042514 5/10/2006 PUBLIC EMPLOYEES RETIREMENT FD E 101 - 41600 -121 PERA $155.13 PPE 5/6/06 CH DTD 5/10/06 E 101- 41400 -121 PERA $322.63 PPE 5/6/06 CH DTD 5/10/06 E 101 - 43100 -121 PERA $548.71 PPE 5/6/06 CH DTD 5/10/06 G 101 -21704 PERA $1,590.01 PPE 5/6/06 CH DTD 5/10/06 E 250 - 42410 -121 PERA $708.11 PPE 5/6/06 CH DTD 5/10/06 Total PUBLIC EMPLOYEES RETIREMENT FD $3,324.59 Paid Chk# 042515 5/10/2006 WRIGHT COUNTY AUDITOR - TREASURE E 101 -41400 -310 Miscellaneous $24.00 PID #R118- 500 - 202102 E 101- 41400 -310 Miscellaneous $14.00 PID #R118 -075- 000020 E 101 -41400 -310 Miscellaneous $55.50 PID #R118- 217 - 000150 E 101 - 41400 -310 Miscellaneous $75.50 • PID #R118- 177 - 001010 E 101- 41400 -310 Miscellaneous $79.50 PID #R118- 010 - 077100 E 101 - 41400 -310 Miscellaneous $79.50 PID #R118- 500 - 262100 E 101- 41400 -310 Miscellaneous $80.00 PID #R118- 500 - 262300 E 101- 41400 -310 Miscellaneous • $918.00 PID #R118- 010 - 078010 E 101- 41400 -310 Miscellaneous $14.00 PID #R118- 075 - 000010 Total WRIGHT COUNTY AUDITOR- TREASURE $1,340.00 10100 BANK OF ELK RIVER $5,256.90 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $4,548.79 250 BUILDING PERMIT FEES $708.11 $5,256.90 CITY OF OTSEGO 05/15/06 2:30 PM Pagel *Check Summary Register© MAY 2006 Name Check Date Check.Amt 10100 BANK OF ELK RIVER UnPaid MN POLLUTION CONTROL $240.00 SS SEWER PERMIT - KADLER AVE FORCE Total Checks $240.00 FILTER: None • • CITY OF OTSEGO 05/15/06 2:30 PM Page 1 *Check Detail Register© MAY 2006 Check A mt Invoice Comment 10100 BANK OF ELK RIVER Unpaid MN POLLUTION CONTROL G 701-22410 RWN SEWER/WATER FEE $240.00 SS SEWER PERMIT - KADLER AVE F Total MN POLLUTION CONTROL 6240.00 10100 BANK OF ELK RIVER 5240.00 Fund Summary 10100 BANK OF ELK RIVER 701 DEVELOPMENT ESCROWS FUND $240.00 5240.00 Bonestroo 2335 West Highway 36 • St. Paul, MN 55113 1 T E M 5.2 O ffice: 651 - 636 -4600 • Fax: 651- 636 -1.31 1 r- ----__ _ Rosene u13 11 Anderlik & www.bonestroo.com - Associates r ` MAY 8 Engineers & Architects ;^ 2005 ` April 27, 2006 - .., ... City of Otsego. 8899 Nashua Avenue NE Otsego, MN 55330 -7314 Re: Services rendered March 5, 2006 through. April 1,2006 Please find enclosed our invoices dated April 27, 2006; for the projects listed below: These invoices are due within 30 days. Project . Name Invoice No. . Amount 000503- 02107 -0 WWTF, West, Phase 1 129861 $8,139.45 - 000503- 04108 -0 WWTF, East, Phase 3 129862 $15,186.76 . . ' Total Amount Due: $23,326.21 Thank you for allowing us to provide our services to your community. If you have questions regarding these invoices, please contact me at 651 - 636 - 4 Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Karen A. Cavett .. . Project Manager . Enclosures • St. Paul, St. Cloud, Rochester, Willmar, MN • Milwaukee, WI • Chicago, IL Affirmative Action /Equal Opportunity Employer and Employee Owned . 1111 Bonestroo 2335 West Highway36 , IN Roselle St. Paul, MN 55113 Anderlik & Office: 651 -636 -4600 • Fax: 651- 636 -1311 Associates www.bonestroo.com Engineers & Architects April 27, 2006 Invoice No: 129861 City of Otsego . 8899 Nashua Ave. NE Invoice Amt: $8,139.45 Otsego, MN 55330 -7314 Project 000503- 02107 -0 Otsego Wastewater Treatment Facility, West, Phase 1 Professional Services from March 5, 2006 to April 1, 2006 . Construction Admire Hours Rate Amount ' Project Manager 50 112.00 56.00 Engineering Technician 12.00 66.00 792.00 Total Labor 1250 848.00 Total this Phase $848.00 O &MManual Hours Rate Amount :. . Project Manager 1.00 . '..120.00 120.00 Project Manager 6.00 104.00 624.00 Engineering Technician 2050 66.00 1,353.00 Project Technician 8.00 5050 - • 404.00 Total Labor 35.50 2,501.00 ' . Total this Phase $2501.00 Project Closeout Hours Rate. Amount Inspector 1750 84.00 1,470.00 Inspector 7.50 . 72.00 540.00 _ , Engineering Technician , 2950 83.00 2,44850 Total Labor 54 50 - 4,45850 t r .50 Total this Phase $4,458 Direct Project Expenses Wentz Associates, Inc: 246.15 Total Consultants 246.15 • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Project 000503- 02107 -0 Otsego Wastewater Treatment Facility, Invoice 129861 West, Phase 1 Mileage 79.45 Telephone 6.35 Total Direct Project Expenses 85.80 Total this Phase $331.95 Total this Invoice $8,139.45 Billings to Date Current Prior Total . Fee .. 0.00 306,800.00. 306,800.00 , Hourly . 7,807.50 400,957.38 408,764.88 Consultant 246.15. 5,340.54 5,586.69 Expenses 85.80 19,507.35 19,593.15 Totals 8,139.45 732,605.27 740,744.72 • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Page 2 Bonestroo 2335 West Highway 36 Rosene St. Paul, MN 55113 lull Anderlik & Office: 651 - 636 -4600 • Fax: 651 -636 -1311 Associates www.bonestroo.com Engineers & Architects April 27, 2006 Invoice No: 129862 City of Otsego 8899 Nashua Ave. NE Invoice Amt: $15,186.76 Otsego, MN 55330 -7314 Project 000503- 04108 -0 Otsego East Wastewater Treatment Facility, East, Phase 3 Professional Services from March 5, 2006 to April 1, 2006 Construction Admin Hours Rate Amount Project Manager 1450 1,624.00 Inspector : 24.75 72.00 1,782.00 Engineering Technician 25.50 66.00 1,683.00 Project Technician 2.00 50:50 101.00 Total Labor 66.75 5,190.00 Total this Phase $5,190.00 • Shop Drawings Hours Rate Amount Inspector 4.00 72.00 288.00 • Total Labor 4.00 288.00 Total this Phase $288.00 Inspection • Hours Rate Amount Project Manager :50 104.00. 52.00 Inspector 11150. 84.00 9,366.00 Inspector 2.00 72.00 144.00 Total Labor . 114.00 9,562.00 Total this Phase $9,562.00 Direct Project Expenses Mileage 133.26 Telephone . 13 50 Total Direct Project Expenses 146.76 Total this Phase $146.76 • St. Paul, St. Cloud, Rochester, MN •.Milwaukee, WI • Chicago, IL Project 000503- 04108 -0 . Otsego East Wastewater Treatment Facility, Invoice 129862 East, Phase 3 Total this Invoice $15,186.76 Billings to Date Current Prior Total Fee 0.00 . 381,000.00 381,000.00 Hourly 15,040.00 284,600.63 299,640.63 ' Consultant 0.00 4,371.45 4,371.45 Expenses 146.76 21,043.41 21,190.17 Totals 15,186.76 691,015.49 706,202.25 • St. Paul, Si Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Page 2 2335 West Highway 36 • St. Paul, MN 55113 Bonestroo Rosene Office: 651-636 - 4600 • Fax: 651-636-1311 Anderlik & www.bonestroo.com ■ Associates • Engineers & Architects April 27, 2006 City of Otsego 8899 N.E. Nashua Ave. Otsego, MN 55330 Attn: Mike Robertson Re: Otsego WWTF East &. West - Status Dear Mike, The following is an update on the wastewater treatment facilities and the estimated construction costs as •we near the completion of the Otsego West Wastewater Treatment Facility, Phase 1 and as we look at substantial completion of the East Plant or,. September 1. Otsego West WWTF, Phase 1 The Operation & Maintenance Manuals have been completed and the MPCA notified. 'Iwo copies have been provided for the City and are located at the treatment plants. As -built drawings are completed with the exception of one pipe that we have asked the contractor 'to verify its location. Once done full and half size record drawings will be forwarded to the City. Remaining items include start-up of the gravity belt thickener (within the next two weeks) and final punch list items (attached). The construction services cost .to date, including the enclosed invoice totals $414.351.57 as shown on the following table. We will make every effort to close- out this project as soon es possible. . Otsego East WWTF, Phase 3 • Construction is proceeding nicely and the project is on schedule for substantial completion September 1. Scheduling for start-up of the clarifiers, oxidation ditches and UV disinfection .is planned for May. Contractor hopes to have all .equipment on —line and in operation by the end of Ji.ine. Starting in June the Contractor will decrease clown to a 6 person crew. The construction services cost to date, including the enclosed invoice lotais .$304,012 Estimaied construction services was estimated at $488,000. Assuming project continues tnuvingr forwaid itioothly, the actual construction services costs will !ikely be below the estimated, as shown on the atta..hed graph. • Otsego East WWTF, Phase 2 The City is holding $11,000 from Gridor Construction for the as -build drawings of phase 2. Gridor has finally admitted that they lost the as- builts and have not been able to locate them. They have agr to locate all items installed in p ase 2 that were not removed for phase 3 work. This includes locating and providing elevations for all underground utilities and piping and all above ground structures Bonestroo and Staff will review the information provided. if completed to the satisfaction of the Engin and the City Staff, Bonestroo may recoinmei:fd. final • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action /Equal Opportunity Employer and Employee Owned payment. If Bonestroo or the City feel additional locating is necessary, it will be the responsibility of Gridor to complete this work prior to final payment of the $11,000. If you have any questions, please feel free to contact me at 507.387.4679. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 71.e.in a GC* Karen A. Cavett, P.E. Enclosure cc: Ted Field Otsego West WWTF, Phase 1 Design Construction Direct Project Invoice No. ( Lump Sum) (Hourly) Expenses Invoice Total 98515 $76,700.00 $76,700.00 100065 $153,400.00 $153,400.00 101124 $76,700.00 $76,700.00 102135 $24,977.00 $1,393.31 $26,370.31 104016 $33,370.00 $9,866.21 $43,236.21 105806 $40,972.50 $1,081.59 $42,054.09 106934 $42,676.00 $268.96 $42,944.96 108416 $42,384.00 $1,047.07 $43,431.07 109709 $19,254.96 $166.64 $19,421.60 110915 $19,504.00 $120.37 $19,624.37 111678 $17,499.00 $182.21 $17,681.21 112307 $20,478.50 $82.77 $20,561.27 113429 $22,313.55 $135.46 $22,449.01 114856 $19,367.50 $760.35 $20,127.85 115352 $12,908.60 $203.67 $13,112.27 116221 $5,948.50 $37.20 $5,985.70 117045 $12,546.43 $165.92 $12,712.35 119328 $12,129.50 $2,651.87 $14,781.37 121105 $13,589.50 $709.25 $14,298.75 124087 $15,655.50 $214.82 $15,870.32 125890 $5,506.46 71.24 $5,577.70 126644 $5,897.54 13.46 $5,911.00 127375 $8,119.75 74.06 $8,193.81 128777 $11,199.13 260.92 $11,460.05 Enclosed $8,053.65 85.80 $8,139.45 Totals $306,800.00 $414,351.57 $19,593.15 $740,744.72 Contract Amount 1 $306,800.00 1 $388,000.00 1 1 f�ltltlttr � Bonestroo Punch List p Rosene VI Anderlik & Associates Engineers & Architects Project Name: Waste Water Treatment Facility File No: 503 -02 -107 Location: Otsego. MN Contractor: Rice Lake Construction Group Inspection was conducted at the above project on: By: Bonestroo Rosene Anderlik, JPK Updated Date/Time (4- 26 -06) M.E. Kallman Rice lake Construction. Group Deerwood, Mn. Inspector Contractor City Purpose of Inspection: Final Completion Punchlist (Short List) Updated 3 -30 -06 KEY Punch list Item Egi Comments on status 4 -26 -06 Warranty Item GENERAL Warranties Prov de,.all in ='separate binder: 1) Metal Stdtn SECTION' 07460 # "1 037(A) 20 earimanufactur w ar a ty co erulg color f s eners a nd:matenals defe tc s a. ..z...... ..c...,..... .a...z.0..- .,.+.,...:.: e..... ..u .;�_ntt�,<a.,..�..:�t.s.. a ._.,.,�..,i aw.., .». ,.�ss....� ,.�.,.r.a �,....W s- _.,..,.... «s_.....x. >...._.. .. ,,� 2) Asphalt Shingles - SECTION 073110TI: - (A)'materials g uar a ntee a defects f 20 years? 3) Aluminum Wind w SECTION a�08500 # 1 05(A)�gua tee wtr%dows against fa fur of riatenals or workmans p to�innclude excessive leakage or air ; excessive deflection, faulty operation ofsash;, deterioration of finish or metal in excess normal and defects in hardware stripping (B) guar for l 0, years 6) Subm ble'S ag ;P.ai. ECTION 11306 K08 (A) pu p manufacturer warrant the unit being supplied:`to the o wner against d workmanship *and material fora period of 5year $ and =mechanical sealsinclude the warranty Warrantrin rmted;form:an ..ae al icab l e:all writ lar ..uni 16 07 i ;" 1', A1i0 t$3ig?9a .' M £3it 44 r� .�' rr ._+� s ..n+ '^, *r a n .+- - - _ � - a ' r "* 4 � ^.- � — � ; .--. � ^{ 7) Condensing Unit . - SECTION :15670 #2 0.1(C) Manufacturer shall provide a five (5) yeat�warranty for each eondensmg unit from the date of condensin unit acceaance by the Owner Warranty shall cover com.ressors and;motor. ,s 1 �,+F. sit it u s'I,'b. .1 .�, a a+ _ai ilig Si�'i �o i Control Building R1 *Caulk west countertop edge alona glass cabinet. Site 10) Infltaent pipl g conflicts w th future sfeile- ure�location Afte ,review of the as built drawings 'it has ,been Ide61i6ed1hat influent piping was not c onstructeddperproposal: requests.:One set of bend Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com 0 St Paul Office: O Milwaukee Office: 0 Rochester Office: O W llmar Office: 0 St Cloud Office: 0 Libertyville Office: 2335 West highway 36 12075 N. Corporate Parkway, Ste 200 112 7a Street NE 205 5th Street SW 3721 23id Street S 1860 West Winchester Rd. Ste 106 St Paul, MN 55113 Mequon, W1 53092 Rochester, MN 55906 Willmar, MN 56201 St. Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-6364600 Phone: 262-643-9032 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-2514553 Phone: 847-548-6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 Fax: 320-251-6252 Fat 847- 548-6979 I n, Bonestroo Punch List o Anene Mderlik & Associates E ngineers & Architects t Contractor and the,road was crossed further sou:ththan designed w ;The lines now sitars the way of futdretructute: w3'{?fi�"� a.., -�. ,'� >...+ > \.`7 -y vf-" -: n ; I 1 ;� ,� : $ ti' ac C x 1+ u• ' �`� v `' y- a''aT� a� t'i�" t' -'�I�S 8,� i'E la , ;x9P -.. . )_,•.•(•.;lei"= �7.�;!.�,1 "r5 `?�tl P.. �.cv.::u.. e, x- , .s;°.�3.'":#,nY`,�...c v � a59 . �6>. F...:.. n",.. (si �Y'w�SS a..: '.?s ->., 11) *Complete tlramtile, outlet per spec1(0 h P androderit sc eenr) M(% a Drawing, pg :C804 B 12)" Shorten l" PVC d�amcleanouts near south s de of the U V `bld ��o=.a.� - -r+- -� •may++ F ' 2 '� w�p i '*- '�°^.* '°`-• - #-ram* �. '� -�i:� vr-�v kgcr .y a y sE iort a gas re fsid�es of clanfe ilitte, r� x�;p a itle c Y�.4 t?e nbtic o: F r ^�' .'S fi e' .+�� v ds�� a fe ..L� ,Safi a ef,.,1 6:6A a t or- a entsxdf a fades pncoigy of'triotrc of id ea; 4rair 15 *restin• and commissronin•: as per S•ec3�16950 1[6) *Provide building plaques as'per A d dum # 2 A K ELECTRICAL /SCADA • 18)- ProvideTO &M Manuals for Electncal� and SupervisorytContro{ +Systems . q i 1 417,' -) r F► h a arm o. �v t v v a cw» w:t?u n a 8, °dry a r t o h C A* . ..on ' t ` s`rn owfli- a tf#40. r o its°' c vi e4 e a• , 3 1 is at on .,'aa 0 01V:a; e a A p 3Figro} e ,,mar-At 'Z a ctibf if ELT# riffa4 3 - rra.:1e� �1 ='fior e"r'� othel"ra`caisk` F101 GBT Room . � _'s,:r ,. r^x;, �'"-` . '. -.�, - .m�'�„"" =w enrtr?a+tr' . 3m'..- .". *,.� 2....}}9) *Provide engraved nameplate for, polymer;p�ump rece PROCESS /MECHANICAL: 11205 Screw Conveyer: . . E M:a dQ--a 1 . .., ^P+.. m---e ATY° ..-. Y ° 'C1riS'mS..e -«� �r r--° �-�.' 32)*Conveyor discharge,chute:for c{assifier:teguires an_ See•spec (;112(5 2 :101(g `ti,',A1.1'e' ) g .)!.. x`s 1.4ir.'r 11240 Chemical Feed System: 33)*Proyitle (3) copes of P:AM Manual. Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com o se. Paul Office: 0 Milwaukee Office: 0 Rochester Office: 0 Willmar Office: 0 5l Cloud Office: 0 Libertyville Office: 2335 West Hi 36 12075 N. Corporate Parkwa Ste 200 112 7 Street NE 205 5th Street SW 3721 230 Street 5 1860 West Winchester Rd. Ste 106 St Paut, MN 55113 Me WI 53092 Rochester. MN 55906 Willmar, MN 56201 SL Ctoud, MN 56301 Grayslake, IL 60030 Phone: 636.4600 Phone: 262.6434032 Phone: 507-282-2100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847-548-6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507. 282.3100 Fax: 320-214-9458 Fax: 320-251-6252 Fax: 847-548-6979 Bonestroo Punch List Rosene Anderlik & Associates • ., Engineers Architects 11244 Polymer Feed Equipment: 34) *Proyidecf sludge sample test; Polymer supply, and others per spec, requirements; People S e rvices to get polymer company to corrle outs 35) *Provide training per spec fT a couple weeks. 38) *FaceShield notFfurnishe 2 3.9) *8f,l es - ;l la s not furnished 11312 Proqressive Cavity Pumps: r.� <, - � r a as �*t� 41) *No`flow Vindicator= prodded 11361 Gravity Belt Thickner: �� °,° • d� �fo "'ce °te n''�i�o�vitle a: co rof foie notice`efectrarr`an �lett� to�s�b,= o 9 6 S' 11383 Vortex Mixin • S stem: • ..+kF' o,� • ;>asa. .;.. y �' z+�d&'�'f 3� , .21 .� , "Y+"Fr"" r . "° � r .9 :MITT +: Ir:�l a •�` � • s Pr,4 1. - 077p,Q aKiii W .,:161 -ra.E1 = a o �: #$• }tr e�.. - �. �5i? w�. � °3 "�.� °�19g��6�36�e%�..Er�',ly ?���c�!�$j! ��s- a .�'..'�`t�v >P'a�41P."w; .,? ;^'ly,;,'s��...:�. > °.{.ra' -���� a ;��'�� s �j,��, 15600 -15900 HVAC: +y+g.*+ C «." --' Y "w `.'„ qc A'k?MP^..° '.... -� _. °'.' - °'. a ° ...°`m° - .. -OAT " 3 'eg' m.'... EY - •`, "- ' + n 49j *Provide (3) final copies of�approved .Testing and Balancing - - Reports Prelir Inary review comments re• wire follow u • information that s hould be verified with' Mechani En • ineeR • rior Final O &M. .. 15950 HVAC Controls: 51 *Provide#inal(3) copies of Temperature Cgntro O &M. End of List Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com 0 St. Paul Office: 0 Milwaukee Office: 0 Rochester Office: 0 Willmar Office: 0 St. Cloud Office: 0 Libertyville Office: 2335 West Highway 36 12075 N. Corporate Parkway, Ste 200 112 7 Street NE 205 5th Street SW 3721 23" Street S 1860 West Winchester Rd, Ste 106 SL Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 SL Cloud, MN 56301 Grayslake, IL 60030 Phone: 651-636-4600 Phone: 262-643-9032 Phone: 507.2872100 Phone: 320-214-9557 Phone: 320-251-4553 Phone: 847.548.6774 Fax: 651.636.1311 Fax: 262-2414901 Fax: 507.282 -3100 Fax: 320-214-9458 Fax: 320 -251 -6252 Fax: 847. 548 -6979 Construction Budget - Otsego East WWTF, Phase 3 $500,000 - $450,000 $400,000 - $350,000 — _4-Actual Construction $300,000 - — Mai -� Ea �.�; Budget .0 e0f15+ � ruck ruck Jr,rt - o $250,000 — V - -Projected $200,000 Budge Construction $150,000 - - $100,000 - -- -- - -.. $50,000 — - -- $0 1 1 I 1 I I I I 1 1 I 1 1 1 I I 1 I I 1 , 1 I t § e§`' 1;\ q*" Month I T EM 5_3 2 CUST: City of Otsego JOB:Otsego Public Works Facility APPLICATION NO: 1 Page: 1 8899 Nashua Avenue NE Northwest Quadrant of 90th St PERIOD ENDING : 05/30/06 & Nashua Avehue NE ltsego MN 55330 Otsego, MN 55330 FRCM: KUE CONTRACTORS, INC. ARCHITECT:Oertel Architects, Ltd. CONTRACT NO: 130 Central Ave S 1795 Saint Clair Avenue CONTRACT DATE: 03/28/06 WATKINS, MN 55389 JOB DESCRIPTION: Otsego Public Works Facility (New Construction) CHANGE ORDERS ADDITIONS I DEDUCTIONS ORIGINAL CONTRACT AMOUNT $ 3,859,668.00 TOTAL CHANGE ORDER AMOUNT $ .00 PREVIOUS TOTAL .00 .00 TOTAL CONTRACT INCLUDING CHANGE ORDERS $ 3,859,668.00 CURRENT AMOUNT COMPLETED TO DATE $ 39,000.00 RETAINAGE - 5.00% OF WORK COMPLETED $ 1,950.00 Number Date 5.00% OF STORED MATERIAL COMPLETED TO DATE LESS RETAINAGE $ 37,050.00 PREVIOUS AMOUNT BILLED • $ .00 SALES TAX $ .00 CURRENT AMOUNT DUE $ 37,050.00 AMOUNT REMAINING $ 3,822,618.00 • TOTALS TO DATE .00 .00 NET AMOUNT .00 • ARCHITECT'S CERTIFICATE FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered In accordance with the Contract Documents, based on by this Application for Payment has been completed in accordance on -site observations and the data comprising this with the Contract Documents, that all amounts have been paid by application, the Architect certifies to the Owner the Contractor for Work for which previous Certificates for that to the best of the Architect's knowledge, Payment were issued and payments received from the Owner, and information and belief the Work has progressed as that current payment shown herein is now due. indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is CONT'. OR: KUE CONTRACTORS, INC. entitled to payment of the AMOUNT CERTIFIED. �� v BY: 4 h tn. . DATE: _04/27/2006 AMOUNT CERTIFIED $ 1 Ja es R. Kuechle (Attach explanation if amount certified differs from State of: Mi esota County of: Stearns the amount applied for. Initial all figures on this Subscribed and sworn to before me this_ 3rd day of Application . on the Conti • io.iSheet that are May 2006_ changed to c• f•rm to he • • nt ertified.) ARCHI CT: / �J BY: � 5 •-•• ( i DATE: Y' Notary Public a- This CfrtIr cay is not negoiiabie. The AMOUNT My Commission expires: January 31, 2010 CERTIFIED (s payable only to the Contractor named herein. Issuance, payment'and acceptance of payment DEAN LUTGEN ► 4 ig ithout prejudice to any rights of the Owner or 4 Notary Public ► . _ractor under this Contract. Minnesota 0 4 y Commission Expires January 34, 2010 ► Job Numl;.ar: 2604 Otsego Public Works Facility Application No.: 1 Period From: 03/28/06 Page Number 2 Project # Invoice Number : 772 Thru: 05/30/06 --- -WORK COMPLETED ---- COMPLETED ITEM SCHEDULED PREVIOUS THIS STORED AND STORED BALANCE ' ' DESCRIPTION OF WORK VALUE APPLICATION PERIOD MATERIALS TO DATE % TO FINISH RETAINAGE 01000 General Requirements 115,254.00 .00 39,00,0.00 .00 39,000.00 34 76,254.00 1,950.00 02200 Earthwork & Site Clearing 70,600.00 .00 .00 .00 .00 0 70,600.00 .00 02513 Asphalt Concrete Paving 143,000.00 .00 .00 .00 .00 0 143,000.00 .00 02514 Site Concrete 27,900.00 .00 .00 .00 .00 0 27,900.00 .00 02730 Sewage Systems 59,100.00 .00 .00 .00 .00 0 59,100.00 .00 03310 Concrete 246,900.00 .00 .00 .00 .00 0 246,900.00 .00 03410 Structural Precast Concre 69,300.00 .00 .00 .00 .00 0 69,300.00 .00 03450 Tilt-up Precast Wall Pane 338,600.00 .00 .00 .00 .00 0 338,600.00 .00 04200 Unit Masonry 212,874.00 .00 .00 .00 .00 0 212,874.00 .00 05120 Structural Steel 264,500.00 .00 .00 .00 .00 0 264,500.00 .00 05210 Steel Joist w/05120 .00 .00 .00 .00 .00 0 .00 .00 05300 Steel Decking w/05120 .00 .00 .00 .00 .00 0 .00 .00 05500 Misc Metals w/05120 .00 .00 .00 .00 .00 0 .00 .00 06100 Rough Carpentry 8,800.00 .00 .00 .00 .00 0 8,800.00 .00 06200 Finish Carpentry 20,800.00 .00 .00 .00 .00 0 20,800.00 .00 06400 Archit Millwork w/06200 .00 .00 .00 .00 .00 0 .00 .00 07200 Insulation 600.00 .00 .00 .00 .00 0 600.00 .00 07530 Single Ply Membrane Roofi 153,000.00 .00 .00 .00 .00 0 153,000.00 .00 07600 Flash /Sheet Metal w/07530 .00 .00 .00 .00 .00 0 .00 .00 07900 Joint Sealers 11,200.00 .00 .00 .00 .00 0 11,200.00 .00 08110 Steel Doors & Frames 51,900.00 .00 .00 .00 .00 0 51,900.00 .00 08210 Wood Doors w/08110 .00 .00 .00 .00 .00 0 .00 .00 08305 Access Doors 800.00 .00 .00 .00 .00 0 800.00 .00 1330 Overhead Coiling Shutter 1,200.00 .00 .00 .00 .00 0 1,200.00 .00 360 Sectional Overhead Doors 37,200.00 .00 .00 .00 .00 0 37,200.00 .00 08410 Alum. Entrances & Framing 137,900.00 .00 .00 .00 .00 0 137,900.00 .00 • 08710 Finish Hardware w/08110 .00 .00 .00 .00 .00 0 . .00 .00 08800 Glass & Glazing w/08410 .00 .00 .00 .00 .00 0 .00 .00 08900 Alum Curtainwall & w/8410 .00 .00 .00 .00 .00 0 .00 .00 08955 Unit Skylights 19,200.00 .00 .00 .00 .00 0 19,200.00 .00 09250 Gypsum Drywall 52,300.00 .00 .00 .00 .00 0 52,300.00 .00 09300 Tile 16,400.00 .00 .00 .00 .00 0 16,400.00 .00 09510 Acoustic Ceilings 11,600.00 .00 .00 .00 .00 0 11,600.00 .00 09680 Carpeting 6,200.00 .00 .00 .00 .00 0 6,200.00 .00 09900 Painting 37,500.00 .00 .00 .00 .00 0 37,500.00 .00 10160 Toilet Partitions 1,100.00 .00 .00 .00 .00 0 1,100.00 .00 10200 Louvers & Vents 800.00 .00 .00 .00 .00 0 800.00 .00 10400 Signage 6,100.00 .00 .00 .00 .00 0 6,100.00 .00 10500 Metal lockers & Accessori 7,100.00 .00 .00 .00 .00 0 7,100.00 .00 ' 10522 Fire Extinguishers & Acce 400.00 .00 .00 .00 .00 0 400.00 .00 10800 Toilet Accessories 400.00 .00 .00 .00 .00 0 400.00 .00 11320 Projection Screen 500.00 .00 .00 .00 .00 0 500.00 .00 11450 Appliances 1,900.00 .00 .00 .00 .00 0 1,900.00 .00 11600 Vehicle Fueling System 91,900.00 .00 .00 .00 .00 0 91,900.00 .00 12500 Window Treatment 2,800.00 .00 .00 .00 .00 0 2,800.00 .00 14250 Hydraulic Elevator 44,600.00 .00 .00 .00 .00 0 44,600.00 .00 14450 Truck Lifts 12,400.00 .00 .00 .00 .00 0 12,400.00 .00 14630 Overhead Crane Systems 31,300.00 .00 .00 .00 .00 0 31,300.00 .00 15000 Mechanical 1118740.00 .00 .00 .00 .00 0 1118740.00 .00 16000 Electrical 425,000.00 .00 .00 .00 .00 0 425,000.00 .00 3859668.00 .00 39,000.00 .00 39,000.00 1 3820668.00 1,950.00 ITEM 5_4 MEMO Date: May 18, 2006 To: Mayor & Council From: City Administrator Mike Robertson Re: Final Personnel Manual Changes I have attached the revised Personnel Manual. This copy shows the changes that were made in the Manual. Additions have been underlined and removals have been cro: ccd out. The changes fall into several categories. There are a variety of grammatical changes. There are changes to the existing policies regarding comp time and overtime as discussed at the last meeting with the Council. A section has been added regarding exempt employees who do not qualify for overtime. Until two years ago I was the only exempt employee. Per the Assistant City Attorney's recommendations, language has been changed regarding drug and alcohol testing, military leave, discipline, and leave without pay. The City's flexible benefit plan has been spelled out in greater detail. New definitions have been added to reflect these changes. The changes should be adopted effective June 1, 2006. CITY OF OTSEGO PERSONNEL MANUAL June, 2006 ADMINISTRATIVE ORGANIZATION SECTION 1 -1 PURPOSE It is the purpose of this personnel policy to establish a uniform and equitable system of personnel administration for employees of the City of Otsego. It is the policy of the City of Otsego not to discriminate in employment matters on the basis of race, creed, color, age, marital status, national origin, sex, status with regard to public assistance, or disability. SECTION 1 -2 INTENTION OF CITY REGARDING POLICIES AND EMPLOYMENT Sec. 1 -2.1 The foregoing policies are unilaterally created and implemented by the City and are intended to serve only as guides for employment. THE POLICIES ARE NOT TERMS AND SHALL NOT BE REGARDED AS OR CONSTRUED AS CONTRACTUAL PROVISIONS. , THE PROVISIONS MAY BE CHANGED AT ANY TIME BY A MAJORITY VOTE OF THE CITY COUNCIL. THE PROVISIONS SHALL NOT BE INTERPRETED AS CREATING ANYTHING OTHER THAN AN AT WILL EMPLOYMENT SSG RELATIONSHIP, WHEREIN THE EMPLOYEE MAY TERMINATE HIS/HER EMPLOYMENT AT ANY TIME FOR ANY REASON AND THE CITY MAY TERMINATE THE EMPLOYEE AT ANY TIME FOR ANY REASON. Sec. 1 -2.2 This booklet is not a contract but is intended solely to give eligible employees a short description . of the working conditions at this place of employment. If at any time there should be a conflict between a description in this booklet and a labor contract, personnel policy, or both, the terms of the actual contract or personnel policy will govern in all cases. Personnel policies are applied at the discretion of management the City Council and may be withdrawn, applied, or amended at any time. The foregoing policies are not intended to in any way supersede or replace any applicable State or Federal laws. SECTION 1 -3 CITY COUNCIL RESPONSIBILITIES Sec. 1 -3.1 The City Council shall in accordance with its statutory responsibility to manage the City, be responsible for the maintenance and periodic revision of personnel policy and the City's personnel program. SECTION 1 -4 APPLICABILITY Sec. 1 -4.1 Only individuals occupying positions designated as "regular" or "probationary" full time by the City Council shall be covered by the provisions of this policy. Specifically excluded are temporary, seasonal, volunteer, or paid on call positions. "Regular" and "probationary" part time positions designated as such by the City Council shall he extended the provisions or this personnel policy only when the provision expressly indicates that it applies to s uc h em Sec. 1 -4.2 Elected officials, , contract employees {liuril ;peel $, contract consultants, members of appointed City boards, commissions, and committees, volunteer personnel, and emergency employees are all not within the scope of this Personnel Policy. 1 Sec. 1 -4.3 Any individual receiving wages and benefits from the City pursuant to a Joint Powers Agreement between the City and any other political subdivision is not within the scope of this personnel policy, but is, rather, subject to those policies of the Joint Powers entity. SECTION 1 -5 DURATION OF EMPLOYMENT Sec. 1 -5.1 After an employee has successfully completed the probationary period after hire or promotion as indicated by a satisfactory performance evaluation, and as approved by the City Council, they shall be designated as a regular employee. Such designation shall he employed to differentiate between these employees and probationary or other employee classifications. The term 'regular' shall not be used to define duration of employment with the City. Employment shall remain at will and may be terminated by either the City or the employee at any time for any reason. SECTION 1 -6 DISCRIMINATION Sec. 1 -6.1 No person shall be employed, promoted, demoted, or discharged by the city or in any way favored or discriminated against because of political opinions or affiliations, race, color, national origin, religion, sex, marital status, status with regard to public assistance or disability, or because of the exercise of rights under provisions of the Public Employment Labor Relations Act, Minn, Stat. 179A.01 to 179A.25. No person who is between 18 and 70 years of age shall be discriminated against with reference to city employment in any way forbidden by federal or state law. SECTION 1 -7 UNLAWFUL ACTS Sec. 1 -7.1 Falsification of records. No person shall knowingly make any false statement, certificate, mark, rating, or report in regard to any test, certificate, or appointment held or made under the city personnel system, or in any manner commit or attempt to commit any fraud preventing the impartial execution of the provisions of this ordinance. SECTION 1 -8 DEFINITIONS Sec. 1 -8.1 For policy purposes, the following terms shall have the meanings given herein: Sec. 1- 8.1.A. "Compensatory Time Off." Time off accrued by nonexempt employees who are eligible for overtime. Sec. 1 -8.2 "Exempt Employees" means those employees assigned to executive, administrative, or professional positions which are exempt from the minimum wage and overtime compensation provisions of the Fair Labor Standards Act (FLSA). Sec. 1 -8.3 "Holiday Time" means the period of time between the commencement of the first shift on the day on which the holiday is observed continuing through twenty -four (24) consecutive hours thereafter. Sec. 1 -8.4 "Non- Exempt Employees" means those employees assigned positions which are subject to the minimum wage and overtime compensation provisions of the Fair Labor Standards Act (FLSA). 2 Sec. 1 -8.5 "Overtime Pay" means payment to employees for services performed in excess of forty hours per week, and when the payments are required by applicable state and federal overtime laws, by an applicable collective bargaining agreement, or by written personnel policies. Sec. 1 -8.6 "Overtime Double Time" means the rate of pay for employees who work Sundays and holidays as overtime. Payment shall be twice the hourly rate. Sec. 1 -8.7 "Regular Full Time Position" means a group of duties and responsibilities requiring the employment of a person for at least forty (40) hours per week per week throughout the year, from year to year, and which have been defined as regular full time by the City Council. Sec. 1 -8.8 "Regular Part -time Position" means a group of duties and responsibilities requiring the part -time employment of one person for a least fourteen (14) but less than forty (40) hours per week throughout the year, from year to year, and which have been defined as regular part -time by the City Council. Sec. 1 -8.9 "Temporary Position" means a group of duties and responsibilities requiring the temporary or seasonal employment of one person without regard to the number of hours worked per day or per week by the individual. Sec. 1 -8.10 "Time and a Half' means the rate of pay to be compensated to employees who work over forty (40) hours in a week. The rate of pay shall be one and one half hours for every hour of overtime worked. SECTION 1 -9 PROVISIONS SUPERSEDED IN CERTAIN CASES Sec. 1-9.1 . No provision of this Policy is intended to violate, supersede, or conflict with any applicable Constitution, statute or regulation, whether state or federal, or any provision of a collective bargaining agreement in effect between the City and any of its employees, and to the extent of any such violation the offending provision of this Policy shall he void, hut all remaining provisions of this Policy shall remain in effect. SECTION 1 -10 COMPENSATION Sec. 1 -10.1 Amount. Employees of the city shall be compensated according to the schedule established by the City Council. Any wage or salary so established is the total remuneration for employment, but shall not be considered as reimbursement for official travel or other expenses which may be allowed for the conduct of official business. Unless approved by the Council, no employee shall receive pay from the city in addition to the salary authorized for the position to which he or she has been appointed. Sec. 1 -10.2 Subject to MN Stat., 179A.25 but notwithstanding any other law to the contrary, the city shall, by August 1, 1991, establish equitable compensation relationships as prescribed by MN Stat. 471.991 to 471.999. Thereafter compensation of each class of city positions shall he fixed in compliance with the provisions of those statutes. Sec. 1 -10.3 Temporary and part -time employees. Temporary employees are not entitled to sick leave, vacation leave, or holidays with pay. Sec. 1 -10.4 Employees to whom the Fair Labor Standards Act applies shall he compensated for overtime work at one and one -half times their regular rate of pay. Compensatory time off shall he taken as approved by the department head for periods of not less than one hour at a time. Employees may accumulate accrue up to forty (40) ten (10) hours per calendar year of compensatory time at which time it must be used before any additional hours may he accrued. 3 Hours of compensatory time not taken by December 31 shall be paid to the employee as hours worked. Sec. 1 -10.5 Paydays. Employees shall be paid bi- weekly on Wednesdays. When a pay day falls on a holiday, employees shall receive their pay the preceding work day. Sec. 1 -10.6 Work hours. Work schedules for personnel shall he established by the appropriate department head with the approval of the City Administrator and the Council. • • • • 4 PROBATION SECTION 2 -1 PROBATIONARY PERIODS Sec. 2 -1.1 Objective: The probationary or working test period shall he regarded as an integral part of the selection process and shall be utilized by supervisors for closely observing the employee's work. Performance, skills and ability demonstrated during the probationary period shall he evaluated by the supervisor to recommend or deny regular appointment. Sec. 2 -1.2 Duration: Every person appointed to a position, including promotional positions, shall he required to successfully complete a working test or probationary period. The probationary period shall be a minimum of six (6) months which may be extended in certain circumstances to enable the immediate supervisor to observe the employees' ability to perform the duties of the position. The probationary period shall begin immediately upon appointment and shall normally continue for the period established. If the probationary period is a result of promotion, employee benefits will not be discontinued for the duration of the period. • • 5 NON- EXEMPT EMPLOYEES SECTION 3 -1 ELIGIBILITY FOR EMPLOYEE BENEFITS Sec. 3 -1.1 Employee benefits mentioned in this section apply to all employees hired for regular full time positions except seasonal, contract, part -time, temporary, paid on call, or volunteer employees, except when such groups are expressly included by the provisions of this policy. Regular employees who are hired for positions requiring less than full time may he granted certain employee benefits enumerated in this policy as determined by the City Council, provided that the granting of such benefits shall be based on a ratio of the employee's actual working hours as compared to a full time position of two thousand eighty (2080) hours per year. SECTION 3 -2 VACATION & PERSONAL LEAVE Sec. 3 -2.1 Vacation. Vacation will accrue according to the following schedule for regular full -time employees: COMPLETED YEARS ACCRUAL PER VACATION IN OF EMPLOYMENT PAY PERIOD HOURS PER YEAR 0 through 1 year 1.54 hours 40 hours 2 through 5 years 3.08 hours 80 hours Over 5 years 120 hours 6 through 9 years 4.62 hours 120 hours 10 through 14 years One additional day for each year 15+ years 6.15 hours 160 hours * Vacation time will be granted every January 1 Employees who commence employment on a day other than January l shall receive vacation time on a pro -rated basis and pursuant to other provisions of this policy. Sec. 3 -2.2 Vacation and Personal Leave. Employees will receive 40 hours of Personal Leave per year once they have passed their probationary period. There shall he no accrual of Personal Leave. Sec. 3 -2.3 Vacation and Personal Leave will be classified as leave which is scheduled in advance with departmental approval. accrued. Employees may carry over up to 40 hours of vacation per calendar year, based upon date of hire. There shall be no carry over for Personal Leave; it must he used by December 31 of each calendar year. Sec. 3 -2.5 The City will provide short term disability (STD) insurance for each employee when he /she has successfully completed the probationary period. The coverage pays weekly benefits beginning on the first day of disability caused by an injury or the eighth day of disability resulting from sickness, for up to 26 weeks. The. benefit equals two - thirds of th er ployee s weekly wage, with a minimum of $400.00 per week. Sec. 3 -2.6 An employee receiving payments under the City's STD insurance plan will not accrue annual leave. Sec. 3 -2.7 Administration of Vacation and Personal Leave. The following procedures 6 shall be followed in administering annual leave for regular full time and regular part time employees: Sec. 3 -2.7.1 Employees may not use Vacation and Personal Leave in excess of the amount they have accrued without departmental approval. Sec. 3 -2.7.2 Vacation and Personal Leave cannot be transferred from one employee to another. Sec. 3 -2.7.3 Vacation and Personal Leave shall accrue during the probationary period. Vacation and Personal Leave shall not be available for use until after successful completion of the probationary period. Sec. 3 -2.7.4 Vacation and Personal Leave shall not be earned by an employee during leaves of absence without pay. Sec. 3 -2.7.5 Supervisors shall establish procedures for scheduling leaves over as long a period as possible, giving consideration to the needs of City services and the ability of the remaining staff to perform work responsibilities. Sec. 3 -2.7.6 Vacation Leave shall normally be scheduled in periods of one week (40 hours), hut in no case less than half that employee's normal work day (For example, no less than four hours of an eight hour workday). Sec. 3 -2.7.7 Personal Leave may be used in no less than one (1) hour increments. Sec. 3 -2.7.8 Vacation and Personal Leave shall be calculated as follows: if an employee is on leave during a regularly scheduled eight -hour day, eight hours will he considered; the same shall apply for 4, 9, and 10 hour days.) SECTION 3 - 3 HOLIDAYS Sec. 3 -3.1 The City observes the following official State holidays for regular and probationary full time City employees; New Year's Day (January 1st) Martin Luther King, Jr.'s Birthday (3rd Monday in January) Presidents Day (Third Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (First Monday in September) Veteran's Day (November 11th) Thanksgiving Holiday (Fourth Thursday in November) Christmas Day (December 25th) Sec. 3 -3.2 Holiday Leave. All regular full time employees will be eligible to receive one commensurate hours (dependent upon the number of regularly scheduled hours) of holiday leave, to he known as a floating holiday, which shall be taken at a time mutually agreed upon by the Employee and their supervisor. A floating holiday shall not be scheduled on the same day as • another holiday. A floating holiday must be used the year received or it will be lost. Sec. 3 -3.3 Holiday leave shall be administered according to the following: A. All official holidays shall be considered to commence at the beginning of the first shift on the day on which the holiday is observed and continue for twenty four (24) 7 consecutive hours thereafter. B. Regular and probationary full time employees will he entitled to receive pay for official holidays at their regular straight time pay provided they worked the day prior and the day after the official holiday, or if they are on vacation the day prior and the day after the holiday. C. Employees who are required to work on a holiday recognized by the City shall receive double pay depending upon their eligibility as determined by the City Council. D. When a holiday falls upon a Saturday, the preceding Friday shall he ohserved as the holiday. When a holiday falls upon a Sunday, the tollowi ng Monday shall he ohserved as the holiday. SECTION 3 -4 EMERGENCY/FUNERAL LEAVE Sec. 3 -4.1 Emergency /funeral leave may be granted to regular full time City employees by the employee's immediate supervisor. To be eligible for emergency /funeral leave an employee must furnish adequate proof that a death has occurred within the employee's immediate family or that a member of the immediate family suffers from a debilitating personal illness or accidental bodily injury such that his/her physical care required the continuous presence of the employee. Sec. 3 -4.2 The term "immediate family" shall include spouse, mother, father, children step - children, brother, or sister of the employee; or grandmother or grandfather of the employee or spouse, mother -in -law or father -in -law, brother -in -law, or sister -in -law of the employee. Relatives of the employee other than those above listed shall not he considered members of the immediate family for the purposes of this policy, except that an employee may receive funeral Sec. 3 -4.3 Paid emergency /funeral leave may be granted for one or two work days where the supervisor concludes such leave is warranted. SECTION 3 -5 MILITARY LEAVE Sec. 3 -5.1 The reinstatement of rights of any employee who entered the military service of the United States by reason of a Law enacted by Congress or who voluntarily enlisted during the effective period of such law shall be determined in accordance with the provisions of the law granting such rights. Sec. 3 -5.2 Employees who are members with active status with an armed forces reserve unit shall be granted military leave when called to authorized training or active service. Such employee shall receive a maximum of fifteen (15) days leave in any calendar year which may he allowed provided that the employee appropriately requests such leave in writing accompanied with a copy of the official written orders; returns to City employment immediately following such authorized leave and immediately submits verification of all military pay received to the immediate supervisor. Employees on authorized military leave shall receive the difference between their mai salary and military pay for the approved period. The City cannot require that an employee on military leave use accrued paid leave. While on such authorized leave, employees shall not lose seniority status or benefits normally accorded them as a City employee. 8 SECTION 3 -6 JURY DUTY LEAVE Sec. 3 -6.1 Full time employees shall be granted paid leaves of absence for required jury duty provided that such duty does not exceed fifteen (15) days one - hundred twenty (120) hours in any one calendar year. Employees shall receive that portion of their regular straight time pay which will, together with their jury pay, equal their total compensation for the same period. The time spent on jury duty shall not be counted as time in computing overtime. Employees excused or released from jury duty during their regular working hours shall report to their supervisors immediately thereafter. Sec. 3 -6.2 Employees shall notify their supervisor as soon as possible after receiving notice to report for jury duty. The employee will be responsible for ensuring that a report of jury duty and pay form is completed by the clerk of the court each week so that City will he able to determine the amount of compensation due for the period involved. SECTION 3 -7 LEAVE OF ABSENCE WITHOUT PAY Sec. 3 -7.1 Supervisors may, giving consideration to the needs of the City and the ability of the remaining staff to accomplish work responsibilities, authorize regular employees to he absent without pay for personal reasons for a period or periods not to exceed a total of ten (10) working days in any calendar year. Requests for leave of absence without pay in excess of ten (10) days in a calendar year must be submitted to and approved in advance by the City Council. Employees shall request such leaves of absence without pay in writing in advance of the date so desired indicating the reason(s) for absence, the specific absence period and anticipated date of return to work. Sec. 3 -7.2 Leaves of absence will not be given for the purpose of enabling any employee to work for another employer or to engage in any form of self - employment. Any employee who obtains a leave of absence by misrepresenting the purpose therefore shall he discharged. Sec. 3 -7.3 While on approved leave of absence without pay exceeding ten consecutive working days, an employee will not receive city contributions to city sponsored insurance(s) in which he /she is a member or be eligible to accrue vacation or holiday pay. Nor will the time on leave of absence without pay be considered for purposes of calculating time in active service where the period exceeds ten consecutive working days. Exceptions may he made for employees during active status with the armed forces. 3 -7.4 The City acknowledges these provisions are not intended to modify or replace any rights to any employee that are granted under State or Federal law. SECTION 3 -8 INSURANCE Sec. 3 -8.1 Benefits under City authorized insurance programs are governed by the terms and condition of the respective insurance policies, administrative interpretations thereof, and administrative procedures established unilaterally by the City. The City Council may authorize the participation of 'regular part time employees in these. programs. SECTION 3 -9 DEFERRED COMPENSATION 9 Sec. 3 -9.1 Deferred compensation plans, which defer a portion of the employee's income for retirement purpose and shelters such deferred amounts from state and federal taxes, may he made available to all regular full time City employees. SECTION 3 -10 FLEXIBLE BENEFIT PLAN Sec. 3- 10.1 A flexible benefit plan which allows an employee to set aside pre -tax income for deductible medical and child care expenses-may-13e is available to all regular full time City employees. It provides them with a choice among different combinations of medical care benefits, dependent care benefits, and direct compensation. Sec. 3 -10.2 Each participant may designate a portion of their compensation as Pay Conversion Contributions. These contributions may be applied toward the following benefits: A. Medical Expense Reimbursement Benefit. This benefit has been established by the Employer to help provide full and complete medical care for those employees who participate in the Employer's cafeteria plan and who choose to make contributions to a medical expense reimbursement account. It is intended to provide reimbursement of deductibles, co- payments, and coinsurance amounts that a participant may he required to pay, as well as reimbursement of other medical and hospitalization expenses covered by this plan. B. Dependent Care Assistance Plan. This plan has been established by the Employer as a dependent care assistance program for the benefit of employees who participate in the cafeteria plan and who choose to make contributions to a dependent care expense reimbursement account. It is intended to provide reimbursement for eligible expenses for the c ustodial care of a child or other eligible dependent when such custodial care is needed to enable the participant and his or her spouse (if applicable) to remain employed. C. Premiums for Health/Dental Insurance. A participant may NOT allocate an amount of contribution toward a non -City provided benefit or policy, even if that benefit or policy is owned by the participant. Sec. 3 -10.3 The Plan Document that details each benefit is on file at the City. Participants are given a Summary Plan Description upon entering the plan. 10 EXEMPT EMPLOYEES SECTION 4 -1 ELIGIBILITY FOR EXEMPT STATUS Sect. 4 1.1 All employees of the City of Otsego that are not paid per hour, or covered under a collective bargaining contract are classified as cxcmpt employees. The following : relate to wages and work schedule for cxcmpt employees. Sec. 4 -1.1 All employees of the City of Otsego that are exempt under the Fair Labor Standards Act minimum wage and overtime regulations, or covered under a collective bargaining contract, are subject to the following subsections. SECTION 4 -2 SALARIED EXEMPT EMPLOYEES Sec. 4 -2.1 The City Administrator and all Department Directors shall be employed as salaried employees. As such, their salary shall be determined by the Council and once determined the salary shall be divided into twenty -six equal pay periods throughout the calendar year. This salary shall be deemed to be the full and entire salary of those employees. These employees shall not he eligible for overtime. Sec. 4 -2.2 As salaried employees, they will be expected to log their hours and their work day will vary. Their regular work days shall be based upon their department schedule. On occasion, they are required to work on Holidays, Saturdays or Sundays and these will not he considered extra work days and they will not be compensated additionally for them. Sec. 4 -2.3 If a full day is taken off, it must be used as vacation or personal leave. Sec. 4 -2.4 Over a sustained year period, it is expected that salaried employees shall put in at least as many hours as would an hourly salaried employee considered to he full -time. SECTION 4 -3 SALARY REVIEW Sec. 4 -3.1 It shall be the general policy to review salaries and establish salary adjustments on an annual basis effective with the first day of January in each year. The City Administrator does retain the right to recommend salary adjustments in mid year due to the responsibilities, the quality of the work or the demands of the job description. 11 EMPLOYEE RESPONSIBILITY SECTION 5 -1 RESPONSIBILITIES OF CITY EMPLOYEES Sec. 5- 1.1 Efficient and effective delivery of municipal services requires active effort and cooperation between City employees and the general public. It is particularly important that all work undertaken by City employees be accomplished expeditiously, efficiently and economically. To reach this goal, the establishment of rules for employee conduct and responsibility are required. Sec. 5 -1.2 It shall be the responsibility of all employees to: A. Perform their assigned duties and responsibilities to the hest of their ability at all times, and to continually strive to improve their performance. B. Render prompt, friendly and courteous service to the public at all times. C. Read, understand and comply with the rules and regulations as set forth in the personnel policy, administrative regulations and departmental rules. D. Conduct themselves with decorum and respond to inquiries and information with patience and every possible courtesy. E. Report all unsafe conditions to their supervisor, report all injuries to their supervisor and file the appropriate accident or injury related reports immediately. F. Recommend ideas for improving City services or methods of achieving greater efficiency or economy. SECTION 5 -2 SEXUAL HARASSMENT Sec. 5 -2.1 PURPOSE: It is the City of Otsego's policy that the work force environment and the City's employees will be free of sexual harassment and that all individuals will he treated with respect. Sec. 5 -2.2 POLICY: The City's policy is that: Sec. 5 -2.3 Sexual harassment of employees is prohibited. Sec. 5 -2.4 This policy will apply to all officials and employees of the City of Otsego. Sec. 5 -2.5 Sexual harassment includes, but is not limited to, unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, and other verbal, visual or physical conduct of a sexual nature when: A. Submission to such conduct is made either implicitly or explicitly a term or condition of an individual's employment: B. Submission to or rejection of such conduct by an individual is used as a basis for an employment decision affecting that individual's employment: C. Such conduct has a purpose or effect of substantially interfering with an individual's work performance of creating an intimidating, hostile, or offensive working environment. Sec. 5 -2.6 Behavior which may constitute sexual harassment includes, but is not limited to: A. Verbal harassment (e.g., epithets, derogatory remarks, or slurs): B. Physical harassment (e.g., touching, gestures, assault, impeding or blocking movement, or any physical interferes with normal work or movement); 12 C. Visual forms of harassment (derogatory posters, letters, poems, graffiti, cartoons, or drawings); and D. Requests for sexual favors or unwelcome sexual advances. Sec. 5 -2.7 Any employee who feels he or she is being subjected to sexual harassment in any form, or who believes he or she has witnessed sexual harassment in any form, must contact his or her supervisor, the Department Head or City Council immediately. If allegations are brought against a supervisor or department head, such allegations are to he brought directly to the City Council. If allegations are made against any elected official they shall he brought to the City Council through the Mayor or a member of the Council who is not the subject of said allegations. All supervisors are required to report immediately any allegation to the Department Head, and City Council. Only persons with a need to know of the allegation or its resolution will he made aware of the issue. Sec. 5 -2.8 Any complaints which are made will be investigated in a timely fashion. All employees shall cooperate in any investigation of such a complaint. If the facts support the allegations, the perpetrator of the sexual harassment will be subject to disciplinary action. Any employee found to have made a false complaint of sexual harassment or found to have given knowingly false information during an investigation of such a complaint will also he subject to disciplinary action. • SECTION 5 -3 DISCIPLINE Sec. 5 -3.1 Disciplinary Action. Employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities including, but not limited to: A. Negligence or carelessness in the performance of a duty, such as in the handling or control of municipal property equipment or funds; B. Offensive or inappropriate conduct or Janguage toward City employees or other persons; C. Violation of any provisions of this policy, ordinances, order of the City Council or City Administrator or adopted Council or Administrative policy; D. Inappropriate acceptance of fees, gifts, or other benefit in the course of the employee's work; E. Incompetence or inefficiency in performance of duties; F. Failure to obey any lawful and reasonable direction given by an employee's supervisor or the City Council; G. Conviction of a crime which affects or relates to the performance of assigned duties; H. Using, threatening or attempting to use the political influence or unethical pressure to influence on a promotion, transfer, leave, or absence, increased compensation, other benefit, or any other matter in which the employee has an interest. Unethical pressure shall include offers of gifts or other special benefits, coercion, collusion, threats of blackmail, requests for favoritism, and use of unfair advantage. I. Absence from work without prior approval in accordance with this policy; J. During assigned work schedules, (1) consuming or being under the influence of alcoholic beverages, (2) having the odor of an alcoholic beverage or non - alcoholic replica on the breath, or (3) consuming or being under the influence of a controlled 13 IC I substance, other than one prescribed by a physician which does not impair the ability to perform assigned duties; K. Excessive tardiness or abuse of sick leave privileges. L. Theft of public property, pilferage, or other unauthorized use or taking of public property M. Discrimination or harassment of any City employee or any other person during work hours based on race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability or age. N. Engaging in a conflict of interest or performing public duties in a situation where the employee has a conflict of interest. O. dishonesty in the employee's performance of duties, or making any false statements or material omissions in any matter relating to the employee's duties or employment, including employment and promotion applications and work undertaken in the scope of employment. P. Acting or failing to act in a manner otherwise specified that tends to lower discipline or morale among City employees, brings or tends to bring discredit to the City, its elected officials or employees, or that adversely affects the City. Speech protected by the First Amendment of the U.S. Constitution shall not he a basis for discipline. Q. Failure to report an accident to a supervisor immediately upon occurrence. In the case of an accident involving a vehicle the Wright County Sheriff must he notified and a report written. R. Use of city vehicles, property or equipment for unauthorized reasons. Sec. 5 -3.2. It shall be the policy of the City to administer disciplinary action uniformly and without discrimination. . .. . • . - . . . .. • .. - . Discipline will he based upon the nature and severity of the infraction and the conditions surrounding the incident. Generally accepted principles of progressive discipline will he used where practical. Sec. 5 -3.3 Disciplinary Process. Except for severe infractions, disciplinary action will progress in the following manner: A. Oral reprimand. B. Written Reprimand. A written reprimand shall state that the employee is being warned for misconduct; describe the misconduct; describe past actions taken by the supervisor to correct the problem; urge prompt correction or improvement by the employee; include timetables and goals for improvement when appropriate; and outline future penalties should the problem continue. C. Suspension without pay. Prior to suspension without pay, the employee shall he notified in writing of the reason for the suspension and its length. Upon the employee's return to work, the employee shall be given a written statement outlining further disciplinary actions should the misconduct continue. D. Termination. The City Council may terminate an employee. The City shall provide written notice to that employee prior to taking final action regarding termination. The notice shall contain the reasons for the termination; the employee's rights and the 14 veteran's preference law if a veteran; a statement indicating that the employee may respond to the charges both orally and in writing and that the employee may appear personally before the City Council. The City Administrator shall issue reprimands, but the City Council must order and approve all suspensions and terminations. Sec. 5 -3.4 Other Disciplinary Actions. The following other disciplinary actions may he imposed on any employee after steps A and B above have been followed: A. Involuntary Demotion. B. Forced Transfer to a comparable position. C. Withholding a salary increase or decreasing the employee's salary or hourly wage. SECTION 5 -4 REPORTS OF DISCIPLINARY ACTION Sec. 5 -4.1 The City Council shall be promptly notified of all disciplinary action taken against an employee. and a proper written record thereof shall be provided to the affected - -• - . - . - - - - - - .. - - Proper record of written reprimands, notices of demotion, suspension, or discharge are to become a part of the employee's personnel file. Employees will receive notices of such discipline. RETIREMENT BENEFITS SECTION 6 -1 PUBLIC EMPLOYEES' RETIREMENT ASSOCIATION (PERA) Sec. 6 -1.1 All persons hired for regular full and part time positions and certain temporary positions with the City of Otsego are members of the Public Employees Retirement Association. Employees shall have deductions made for the PERA, as established by law, from each payroll, unless changed by contract. Sec. 6 -1.2 Every employee shall be subject to the provisions of the Federal Social Security Old -Age and Survivor Insurance Program, and deduction to cover such payments will he made from each payroll. 15 GENERAL PERSONNEL POLICY PROVISIONS SECTION 7 -1 REPORT OF PERSONNEL CHANGES Sec. 7 -1.1 The City Council shall prescribe the necessary forms for reports of all personnel changes. Such forms shall provide spaces for entering such supporting or other pertinent information as the City Council shall deem necessary. SECTION 7 -2 CONFLICT OF INTEREST Sec. 7 -2.1 The credibility of local government rests heavily upon the confidence which citizens have in public employees to render fair and impartial services to all without regard to personal interest and/or political influence. The delivery of public services to our citizens requires that City employees scrupulously avoid any activity which suggests a conflict of interest between their private interest and City responsibilities. Employees of the City, or their family members, shall not engage or have financial interest in any business or other activity which could reasonably lead to a conflict of interest with the employee's primary City responsibilities. "Family members" shall he deemed to be the employee, the spouse of the employee and the parents, children, and siblings of the employee or spouse and/or the lineal descendants of any of them. Sec. 7 -2.2 Examples of activities which are not in accordance with this policy include, but are not limited to: 1) Having an interest in any business which has contracts or other direct dealings with the City of Otsego; 2) Activities which require the employee to interpret City Codes, ordinances or regulations when such activity involves matters with which the employee has business and/or family ties; 3) Consulting activities carried out within the City of Otsego if such consulting involves talents or skills primarily related to the employee's City work responsibilities. Sec. 7 -2.3 Any employee engaging in any activity involving either an actual or potential conflict of interest or having knowledge of such activity by another employee shall promptly report the same to the City Council. The City Council shall investigate the matter and make a determination as to whether or not an actual or potential conflict exists. Sec. 7 -2.4 If the City Council determines a conflict exists, it shall he presumed that the continuation of the practice would be injurious to the effectiveness of the employee in carrying out the employee's responsibilities. In such cases the employee shall immediately terminate the conflicting activity or be subject to termination of employment. SECTION 7 -3 CHILD SUPPORT OR SPOUSAL MAINTENANCE Sec. 7 -3.1 Newly hired employees will be asked at the time of hire whether they are required by court order to pay child support or spousal maintenance (alimony) which is required by law to he withheld from their income. Those who answer yes will he asked to supply the City of Otsego with a copy of the order. 16 SECTION 7 -4 RECEIPT OR SOLICITATION OF GIFTS Sec. 7 -4.1 No employee shall receive or solicit any gift from any person, business or organization having any business, administrative, legislative, contractual or any other relationship with the city if the gift could be perceived to or could influence actions of an official nature. A gift is any money, tangible or intangible personal property, food, beverage, loan. promise, service or entertainment exceeding $-5.90 $10.00, or such amount as may he set by state statute. Sec. 7 -4.2 Departments may adopt more stringent requirements but any such requirements shall he communicated to the employee and City Council by official notice at least once each calendar year or shall be part of the official written procedures of the department. Sec. 7 -4.3 Rendering of consideration. No person seeking employment to or promotion in the municipal service shall either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person, or on account of or in connection with the test, appointment, or promotion, or proposed appointment or promotion. SECTION 7 -5 WORKER'S COMPENSATION Sec. 7 -5.1 Officials under workers' compensation act. Pursuant to Minn. Stat. 176.011, Suhd. 9, clause 6, the elected officials of the city and those municipal officers appointed for a regular term of office are hereby included in the coverage of the Minnesota Workers' Compensation Act. Sec. 7 -5.2 Exposure to hazardous substances. Any employee routinely exposed to hazardous substances or harmful physical agents as defined in the Minnesota Employee Right to Know Act of 1983 (Laws 1983, Ch. 316, Minn. Stat. 182.65 - 182.675) shall he trained before being assigned or reassigned work exposing the employee to such substances or agents and shall he given training annually thereafter. Training shall include an explanation of how and where information about hazards is stored in the work place, how the hazards are labeled, and where to obtain specific information. The supervisor (or other designated official) shall provide for such training and for compliance with the "Minnesota Employee Right to Know Act of 1983," including the establishment of specific policies to insure compliance with the state law and regulations. An employee acting in good faith has the right to refuse to work under conditions which the employee reasonably believes present an imminent danger of death or serious physical harm to the employee. SECTION 7 -6 WHISTLEBLOWERS • Sec. 7 -6.1 Pursuant to Minn. Stat. 181.932, the City of Otsego will not discharge, discipline, threaten, or otherwise discriminate against, or penalize an employee regarding the employee's compensation, terms, conditions, location, or privileges of employment because: Sec. 7 -6.1a Employee, or person acting on behalf of an employee, in good faith, reports a violation or suspected violation of any federal or state law or rule adopted pursuant to law to the City of ntsego or to any governmental body or law enforcement official; Sec. 7 -6.1b The employee is requested by a public body or office to participate in an investigation, hearing, inquiry; or Sec. 7 -6.1c The employee refuses the City's order to perform an action that the employee has an objective basis in fact to believe violates any State or Federal law or rule regulation 17 adopted pursuant to law, and the employee informs the City of Otsego that the order is being refused for that reason. Sec. 7 -6.2 No city official or law enforcement official will disclose, or cause to disclose, the identity of any employee making a report or providing information under Whistleblowers provisions without the employee's consent unless the investigator determines that disclosure is necessary for prosecution. If the disclosure is necessary for prosecution, the employee will he unformed prior to the disclosure. Sec. 7 -6.3 Employees shall not make any statements or disclosures pursuant to this section knowing that they are false or that they are in reckless disregard of the truth. Sec. 7 -6.4 This section does not permit disclosures that would violate federal or state law or diminish or impair the right of any person to the continued protection of confidentiality or communications provided by common law. SECTION 7 -7 NOTICE OF REASONS FOR TERMINATION Sec. 7 -7.1 An employee who has been involuntarily terminated may, within five working days following such termination, request in writing that the City of Otsego inform the employee of the reason for the termination. Within five working days following receipt of such request, the City of Otsego shall inform the terminated employee in writing of the truthful reason for the termination. Sec. 7 -7.2 No communication of the statement furnished by the City of Otsego to the employee under Whistleblower provisions may be made the subject of any action for libel, slander, or defamation by the employee against the City of Otsego. SECTION 7 -8 DRUG FREE WORKPLACE Sec. 7 -8.1 No employee of the City of Otsego shall manufacture, distribute, dispense, possess, or use a controlled substance in the work place. Violation of this provision may result in immediate termination of employment or other disciplinary action as determined by, and at the sole discretion of, the Otsego City Council. Sec. 7 -8:2 Drug and Alcohol Testing Policy for Drivers of Commercial Vehicles. As mandated by applicable State and Federal laws, all City employees whose job duties require operating a commercial motor vehicle and who are required to hold a commercial driver's license (CDL) shall he subject to the City's Drug and Alcohol Testing Policy for Drivers of Commercial Vehicles. Sec. 7 -8.3 Drivers of City Vehicles. As regulated by State Law, employees of the City of Otsego Building and Maintenance Departments who operate a city -owned vehicle in the regular course of their duties are subject to the City of Otsego's Drug and Alcohol Testing Policy for City Vehicles as it pertains to them. SECTION 7 -9 ANTI - NEPOTISM POLICY Sec. 7 -9.1 All applicants, current employees and elected officials are subject to the City of Otsego's Anti- Nepotism Policy. A copy of this policy is available at Otsego City Hall, 18 ITEM 5_5 ACTIONS TAKEN AND RESOLUTIONS ADOPTED BY CONSENT OF THE BOARD OF DIRECTORS OF City of Otsego The undersigned, being all of the members of the Board of Directors of City of Otsego (the "Employer "), hereby adopt the following Resolution by unanimous consent and direct that this Consent Resolution be entered in the minute books of the Employer. WHEREAS, the Employer previously adopted a Code Section 125 plan; a Code Section 105 Health Flexible Spending Account ( "Health FSA ") and a Code Section 129 Dependent Care Spending Account ( "Dependent Care FSA "), collectively referred to as the Cafeteria Plan (the "Plan "); and WHEREAS, the Internal Revenue Service issued Notice 2005 -42, which permits employers to amend the Plan to allow a grace period (the "Grace Period ") not to exceed two (2) months and fifteen (15) days following the end of the Plan Year during which Plan participants may use all or a portion of their unused Health FSA and/or Dependent Care FSA salary reduction amounts from the prior year for eligible expenses incurred during the Grace Period; and WHEREAS, effective 01/01/2006 the Employer desires to amend the Plan as set forth in the attached amendment and Summary of Material of Modifications to establish a grace period that is consistent with the requirements set forth in 2005 -42; and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors has hereby reviewed the attached amendment and Summary of Material Modifications and does hereby approve the adoption of the grace period as set forth therein; and BE IT FURTHER RESOLVED, that the officers of the Employer are hereby authorized to take the steps necessary to execute this amendment. By Date By Date By Date AMENDMENT TO THE FLEXIBLE SPENDING ACCOUNT PLAN This Amendment to the Cafeteria Plan (the "Plan ") is adopted by City of Otsego (the "Employer "), effective as of the dates set forth herein. NOW, THEREFORE, effective as set forth below, the Plan is amended as follows: A. Effective 01/01/2006, the following provisions should be added to the end of Section 5.4 of Appendix A: However, the Employer has the discretion to establish a Grace Period following the end of the Plan Year during which amounts unused as of the end of the Plan Year may be used to reimburse Eligible Expenses incurred during the grace period. In no event can the Grace Period exceed two (2) months and fifteen (15) days following the end of the Plan Year. If adopted, all amounts allocated to the Dependent Care Account that are not used to reimburse Eligible Expenses incurred during the Plan Year and/or the Grace Period shall be forfeited. B. Effective 01/01/2006, the following provisions should be added to the end of Section 5.5 of Appendix B: However, the Employer has the discretion to establish a Grace Period following the end of the Plan Year during which amounts unused as of the end of the Plan Year may be used to reimburse Eligible Medical Expenses incurred during the grace period. In no event can the grace period exceed two (2) months and fifteen (15) days following the end of the Plan Year. If adopted, all amounts allocated to the Health FSA that are not used to reimburse Eligible Medical Expenses incurred during the Plan year and/or the Grace Period shall be forfeited. City of Otsego By: Title: SUMMARY OF 'MATERIAL MODIFICATIONS TO THE FLEXIBLE SPENDING ACCOUNT PLAN (the "Plan ") This document summarizes important changes to your Flexible Spending Account Plan. If you have any questions regarding the changes summarized in this Summary of Material Modifications ( "S1'fM "), you should contact City of Otsego. You should keep a copy of this SMM with your Summary Plan Description for future reference. Effective 01/01/2006, the Employer has established a "Grace Period" that follows the end of the Plan Year during which amounts you have allocated to the applicable spending account(s) that are unused at the end of the Plan Year may be used to reimburse eligible expenses (with respect to the applicable spending account) incurred during the grace period. The grace period will begin on the first day of the next Plan Year and (depending on the benefit) will end up to two (2) months and fifteen (15) days later. To view the list, see Table of Benefits below. In order to take advantage of the grace period, you must be: • A Participant in the applicable spending account(s) on the last day of the Plan Year to which the grace period relates, or • A Qualified Beneficiary who is receiving COBRA coverage under the Health FSA on the last day of the Plan Year to which the grace period relates. The following additional rules will apply to the grace period: • Eligible expenses incurred during a grace period and approved for reimbursement will be paid first from available amounts that were remaining at the end of the Plan Year to which the grace period relates and then from any amounts that are available to reimburse expenses incurred during the current Plan Year. Because Run -Out claims may be submitted after Grace Period claims, claims may be reordered to maximize reimbursement; as a result, grace claims and/or payments may be reassigned to the current plan year. For example, assume the Plan Years are Calendar Years, then assume that $200 remains in your Health FSA account at the end of the Previous Plan Year, and further assume that you have elected to allocate $2400 to the Health FSA for the Current Plan Year. If you submit for reimbursement an Eligible Medical Expense of $500 that was incurred on January 15, of Current Year, $200 of your claim will be paid out of the unused amounts remaining in your Health FSA from the Previous Plan Year and the remaining $300 will b p aid out of amounts alloc to your health FSA f C Y i .Pt uus fu rth e r assume that you then submit for reimbursement a Eligible Medical Expense of $200 that was incurred on November 10, Previous Plan Year. The amount that had been reimbursed using the $200 from the Previous Plan Year (grace money) would then be reordered to pay the November 10, Previous Plan Year claim, and the full $500 January 15, Current Plan Year claim would then be reordered to be reimbursed from Current Plan Year money. • Expenses incurred during a grace period must be submitted before the end of the Run - Out Period of the previous plan year as described in this SPD. Any unused amounts from the end of a Plan Year to which the grace period relates that are not used to reimburse eligible expenses incurred either during the Plan Year to which the grace period relates or during the grace period will be forfeited if not submitted for reimbursement before the end of the previous Plan Year's Run -Out Period. • You may not use Health FSA amounts to reimburse Dependent Care FSA Expenses (and if the Grace Period is offered under the Dependent Care FSA, Dependent Care FSA amounts may not be used to reimburse Eligible Medical Expenses). Table of Benefits Benefit Grace Grace End Grace Cap Active EE Termed EE / Adopted Date Run -Out Coverage Date Run -Out Date / Days Dependent No 30 days 30 days Care Unreimbursed Yes 03/15 Avail. Bal. 04/14 30 days Medical IT EM 5_6 39 Hakanson Anderson 3601 Thurston Avenue, Anoka, MN 55303 l in ASSOC. Inc. Phone: 763/427 -5860 Fax 763/427 -0520 MEMORANDUM To: Honorable Mayor and City Council CC: Mr. Mike Robertson, City Administrator Ms. Judy Hudson, City Clerk From: Ronald J. Wagner, Otsego City Engineer Date: May 17, 2006 Re: Street Lights — Mississippi Shores 6 & 7th Attached is a Change Order for additional work required by the contractor to connect the street lights installed on the corner lot within the Mississippi Shores 6 Addition. The lot is owned by LandCor which had plans for a building to be completed, fall 2005. The building was not constructed. The two street lights servicing this lot, required additional wires, conduit and meter connections to provide power from the electrical transformers located on the rear lot line. Total installation would cost $3,708. This will be added to the assessment placed on the corner lot currently owned by LandCor. ot365hmccmemo Mn /DOT TP- 2184 -02 (5/83) ITEM 5_6 State of Minnesota Department of Transportation Page 1 of 1 CHANGE ORDER #1 Contractor: Kilmer Electric S.P. No. N/A Address: 5141 Lakeland Ave. N. F.P. No. N/A Crystal, MN 55429 Location: Street Lighting Contract No. N/A In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: .a+..+�...-v t',r.7'Kr ".. ,... ° . - 1 .+,. ' - ^- . x,4'.° !s'.�`.' ,.. .. .. "` T''r3'' cr.+_ .s4?. , ^ . ^r..u=. ^>.:.,.•w'u.y .s..WS� r `, a'�"dw.,.ss..';�:: Ga..°...�'. n ""`�3'� s3.»� =�:..�._.. i�= .:;...: ' : »,. .... - .r Additional work and materials were required on the corner lot to connect the street lights to a power source since construction of the proposed building has been delayed. ESTIMATE OF COST Added Items Bid Schedule "B" ITEM NO. ITEM NAME UNIT QUANTITY UNIT PRICE AMOUNT _ 10 Additional Work: Connect Corner Lights L.S. 1.0 $3,708.00 $3,708.00 Total $3,708.00 Original Contract Amount $125,414.90 hange in Contract due to Change Order #1 $ 3,708.00 rota) Contract Amount $129,122,90 Issued by: r Project E grer i ir Date Approved by: Ots o City Official Date Accepted by: / 0 Contractor's Authoriz Representative Date CHANGE IN CONTRACT TIME Due to this change, the Contract Time: ❑ is Increased by Working Days ❑ is Decreased by Calendar Days ® is not changed. ❑ May be revised if the work affected the controlling operation. ot365col I1HY.1b.GbL�b PR). 7b4 r.cib l i Engineers Pay Requests 5/22/06 City of Otsego Project Project Name Pay Estimate # No. Contractor Amount Waterfront East and Frontage 2 (FINAL) 05 -06 Killmer $93,471.47 Road Street Lights Electric Prairie Park & Nashua Ave 3 (FINAL) 05 -07 Barber $7,253.39 Trail Improvement Construction , Co. Inc. Total $100,724.86 MAY .16.2006 3:00PM NO.964 P.4 /6 ITEM 5.7 FINAI- PAY ESTIMATE ciTY CITY OF OTSEGO Waterfront East and Mississippi Shores 6th and 7th Frontage Road Street Lighting Improvement Project 05 -06 May 11, 2006 Honorable Mayor & City Council City of Otsego 8899 (Nashua Avenue NE Otsego, MN 55330 RE: Street Lighting Contractor: Killmer Electric ContractAmounb $129,122.90 Award pate; July 25, 2005 Completion Date: December 1, 2005 Dear Honorable Mayor and Council Members: The following work has been completed on the above - referenced project by Killmer Electric. Aid SchoduI "A" - Strout Lighting - Waterfront East Estimated Contract Unit Used to _Item Description Quantity Prico Contract Amount pats Extension 1 Mobilization 1 LS $1,000.00 1,000 1 $ 1,000.00 2 Trenching for underground conduit 2,020 LF $2.13 - 4,303 2,524 $ 5,376.12 3 1° Non - Metallic Conduit 400 LF $0.81 324 545 $ 441.45 4 1 1/4" Nord - Metallic Conduit 30 LF $2.15 65 0 8 - 5 1 1/2" Non - Metallic Conduit 1,500 LF 31.52 2,280 , 1,877 $ 2,853.04 8 1 1/2" Galvanized RIgId Steel Conduit 300 LF $5.55 1,685 0 $ - I, 7 THHNM1WN wire: #10 awe installed In conduit 3,000 _ LF $0.27 810 4,200 $ 1,134.00 8 THHNlTHWN wire: #8 awg installed In conduit 8,000 „ LF $0.41 3,280 10,040 $ 4,116.40 9 THHN/THWN wire: #4 awq Installed in conduit 2300 LF $0.78 1,784 2,216 $ 1,728.48_ 10 THHN/THWN wire: #3 awn Installed In conduit 100 LF 31.09 109 0 $ 11 Service Cabinet - Lighting /Outlets 1 EACH $3,448.00 3,448 1 $ 3,448.00 12 Service Cabinet Foundation 1 EACH $704.00 704 1 $ 704.00 13 Lighting Unit Type II Foundation 5 EACH 3631.00 3,165 5 $ 3,155.00 14 Lighting Unit Type I Foundation 18 EACH $693.00 10,674 14 $ 8,302.00 15 U! htln! Unit T j• e I - street II: ht 5 EACH 848.00 9 240 5 8 9 240.00 18 Lighting Unit Type I - decoratNe light 18 EACH 33,138.00, 50,208 12 ^$ 37,656.00 17 Pull Box Design Mple 1 EACH 5649.00 649 1 , $ 649.00 18 Make electrical connections to each light _ 21 EACH , $114.00 2,394 17 $ 1,938.00 19 Make electrical connections to lighting panel 21 EACH 310.70 228 17 $ 181.80 20 Make connections to electrical service from utility 1 EACH 3287.00 267 1 $ 287.00 Total Bid Schedule "A" $ 98,592.80 $ 82,190.39 ot3seps PE - 1 00300 • MAY .16.2006 3 :00PM NO.964 P.5 /6 FINAL PAY ESTIMATE CITY CITY OF OTSEGO Waterfront East and Mississippi Shores 6th and 7th Frontage Road Street Lighting Improvement Project 05 -06 Bid Schedule "B" - Street Lighting, Mississippi Shores 6th and 7th Frontrage Road Estimated Contract Unit Used to jam, Des •don Pu - „ 1 - rice Contract : 41 aunt •ato ...tensio, 1 ,Mobilization - 1 LS $500.00 $ 600.00 1 ,$ 500.00 2_ Trenching for underground conduit 1,100 LF 52.15 S 2,365.00 1,439 $ 3,093.85 3 3/4" Nan- Matallic Conduit below grade _ 1,100 LF , 51.38 $ 1,518.00 , 1,439 5 1,985.82 4 3/4" Rigid Galvanized Steel Conduit above grade 20 LF 522.77 $ 455.40 20 $ 455.40 5 1 x4" Junction box on sides of commercial buirdinge 6 EACH $75.00 $ 450.00 5 $ 375.00 6 THHN/THWN wire: #12 awe Installed in conduit _ 3,500 _ LF 50.33 $ 1,158.00 _ 3,873 $ 1,278.09 7 Lighting Unit Type 11 Foundation 9 EACH 5631.00 5 5,679.00 9 5 5,678.00 , 8 Lighting Unit Type It - street light 9 EACH 51,848.00 _5 16,632.00 9 $ 16,632.00 9 Jake electrical connections to each light 9 .EACH 5114.00 5 1,026.00 9 $ 1,026.00 10 „Addltional Work: Connect Comer Ughta (CO #1) 1 LS $3,708.00 $ 3,708.00 1 $ 3,708.00 Total Bid Schedule "13" .. $ 9,488.40 5 34,733.16 SUMMARY OF BIDDING Bid Schedule "A" Street Lighting - Waterfront East $ 96,592.80 $ 82,190,39 Sid Schedule "B" Street Lighting - Mississippi Shores 6th and 7th Frontage Road $ 33,486.40 $ 34,733.16 TOTAL 5 116,923.55 Total Work Completed to Data 5 116.923.65 ESS PAY ESTIMATE #1 5 23,452.08 WE RECOMMEND PAYMENT OF $ 83,571.47 Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form 134), 3. Letter of consent from surety firm. APPROVALS; CONTRACTOR: I(ILLMER ELECTRIC Certifl ti n by Contractor. I ify that all i ma and amounts are correct for the work completed to date. Signed' — Title: V r P ♦ Date S-J nD 4 ENGINEER: HAKANSON ANDE ON ASSOCIATES, INC. Certification b Engineer. e c mmend payment for work and quantities as shown. Sigrie• ; - ' , �.-- Titre; a. . ,l �a�. Date d OWNER: CITY OF OTSEGO Signed: 'Itle: Date 013116PE PE - 2 00300 MAY. 16.2006 2 :59PM NU. b4 t .:i /b FINAL PAY ESTIMATE ITEM 5 9b CITY OF OTSEGO Prairie park Trail Improvement Project No. 05-07 MOy18, Honorable Mayor 6 Oily Counep all of Otago 5099 Manua Avenue NE OteeBo, MN 56330 RE Frain. Pant Troll Improvement Project No, 05.07 Cgnttaclon EaraerConsWction Co, Inc Contmetgmaurlt; 575,130,00 Award Data; October 14, 2005 Completion Date: November 30, 2005 peer Honorable Mayor end Council Msnlbere: The following went has Peen r mpteled on the 4bove-referenced project by Barger Construction CR., Inc 50:1 Schedule 1 A 9 -iron ITEM RSTIMATED CONTRACT tJS5PT0 O. • „ DE3C'■ • LOt OUA a UNIT UNIT - C8 CO . q • u . UNT DATE �a 1 .7' rem -: ,ova •,•A.,. - t• a fluv sy Mice -® 6,00 248.00' .8.00 . WM - •/1.11:: L " Rib 1 WM 600.00 600 0. 2.0 ,. 3 000.00 16r"CMP 80 �ti:■ $ 33.00 5 1.645,00 86.0 5 1.940,99 16^ CMP A • inn 3 500.00 $ 800.00 3.o $ 900.00 CO„ on., •, •, MINIM 60• 0.. 65.0 ,., NM • u , © 0.00 5 •00.00 Mil 288 00 Ell ❑•-1,;, r.n,p. 65 �, 20.00 . 1 00.00 ' 2,0 :.0.00 Wilriner - 1. 0 O 60. - 8 .00 e88.0 Tvae LV 4 We.nne Gown Mrxtyrolal 319 $ 60.00 5 16,60x00 582.T $ 21,182.00 4° C9nerete Welt 1200 5 5.20 5 8,840,00 1,510.11 $ 8,87200 F & I Troll 61oPs 73 $ 35,00 $ 2,55s:00 40;0 5 1,400,00 , e 80 28.00 2 •900 , .0 5 260.00 ' - , �� •P.00 ; 1.00 0 •. y , � � R,,..,, PI • 1 - t l , 1 5 7 0 x00 ., 6 700 00 1,0 6700.00 mu $ 9.00 ; 3,450.00 6660 695,00 96.•x• , 7 0 0.0 IMIll : I_ , :'t t t,n;;,• 5 MI Y• .0 ,,!•.00 7.0 Fii 0. ,. ToWpll (CO 011. 65 5 18.00 8 5,P $ 1,170.00 Ce- B. i, . • ••ilia CO U1 1 s 600• 1.0 760.88 Tetel EId Schedule PA" 5 79,069.80, 5 75.926,00 SUMMARY op leopING Bid Schedule "A^ • Trap 5 79,060.00 5 70,926.00 TOTAL $ 78,926,00 Tots' Wbnc Completed to Dal. $ Memos LESS PAY ESTIMATE di , $ 45.505,28 LESS PAY ESTIMATE 52 $ 23,075.3$ WE RECOMMEND PAYMENT OF: T,74 Please verify the amount of previous D5ymante, end the reeelpt of the following Items pnor lo msMna pwmont 1. Cen@wto of cOIImo payment (pan waiver), 2. Affidavit ofpeytll451of States taxes (MNSieta TAX Fcm1134), 3. Lollar of aonssnt tram surety M . APPROVALS: • CONTRACTmI9: eARDER CONSTRUCTION CO., INC. Ca/Variation by Co j •• r: CM _ 4t WI end I rile era correct for the work completed to d... i MOW: . Lam/ IV / _ -. ' Mr .92' J p.. - / +0 r ENGINEER: NAICANSON ANPER , • • CW11'S, INC. CerSfie.Son • •■•mast• W /ieomme dpeymant for work end qua uanllno. as shown. Stan'" i. _ .... True � / • tii ) i- OWNER: CITY OPOTSEGO alan08; Till.; Chita ot718peFINAL PAY ESTIMATE PE - 1 ITEM 5 -9 NAC,, NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley. MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 planners(inacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 16 May 2006 RE: Otsego — Zoning Ordinance; Attached Garages NAC FILE: 176.02 — 04.08 In conjunction with the application for the replat of Davis Mississippi Cove, the Planning Commission has been discussing area allowances for attached garages. The developer requested a text amendment to allow an attached garage larger than 1,000 square feet in the R -C District due to buyer interest. City staff has heard similar comments from other R -C District developers. Our office prepared a proposed amendment of Section 20- 16 -4.B.4 of the Zoning Ordinance increasing the allowed area in the R -C District, as well as the R -1 and R -2 Districts. The Planning Commission discussed the proposed amendment as part of a public hearing held on 17 April 2006. Discussion of the issue continued to the Planning Commission meetings on 1 May 2006 and 15 May 2006 to refine the zoning districts in which the larger attached garage would be allowed, maintaining an appropriate ratio between the size of the principal dwelling and the garage and the best method to accomplish this. The proposed Zoning Ordinance amendment attached hereto would allow for an attached garage larger than 1,000 square feet in the A -1, R -C, R -1 and R -2 Districts up to 65 percent of the building footprint of the principal dwelling. A definition of "building footprint" has been added to clarify the language. The Planning Commission voted 7 -0 to recommend approval of the proposed text amendment. The City Council will consider the proposed amendment at their meeting on 22 May 2006 at 6:30 PM. • c. Mike Robertson Ron Wagner Judy Hudson Scott Dahlke Andy MacArthur John and Kathy Lenz ORDINANCE NO.: 2006 -10 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO REGARDING THE ALLOWED AREA OF AN ATTACHED GARAGE. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 20 -2 -2.B of the Zoning Ordinance is hereby amended to add the following definitions: Building Coverage: The ratio of the horizontal area measured from the exterior surface of the exterior walls of the ground floor of all principal and accessory buildings on a lot to the total lot area. Building Footprint: The horizontal area of a building measured from the exterior surface of the exterior walls of the ground floor. Section 2. Section 20- 16 -4.B.4 of the Zoning Ordinance is hereby amended to read as follows: 4. Attached accessory garages: a. The minimum floor area of an attached garage shall be 480 square feet. b. The maximum floor area of an attached garage shall be 1,000 square feet, except as provided for by Section 20-16 - 4.B.4.c of this Chapter. c. Within the A -1, R -C, R -1 and R -2 Districts, the floor area of an attached garage may exceed 1,000 square feet provided that the maximum floor area does not exceed 1,500 square feet or sixty -five (65) percent of the building footprint of the principal dwelling (not including the area of the attached garage), whichever is less. Section 3. This Ordinance shall become effective immediately upon its passage and publication. il MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this 22nd day of May, 2006. CITY OF OTSEGO BY: Larry Fournier, Mayor ATTEST: Judy Hudson, Zoning Administrator /City Clerk ATTACH LEGAL DESCRIPTION HERE ATTACH SINGLE FAMILY DESCRIPTION HERE EXHIBIT B ATTACH TOWNHOUSE LEGAL DESCRIPTION HERE EXHIBIT C ITEM 7_1 NAB ® NORTHWEST ASSOCIATED CONSULTANTS, INC. 4000 Olson Memorial Highway, Suite 202, Golden Valley. MN 55422 •,_j,.r Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.corn MEMORANDUM TO: Otsego Mayor and City Council FROM: Laurie Shives / Daniel Licht DATE: 17 May 2006 RE: Otsego — Long Haul Trucking; Building Addition NAC FILE: 176.02 — 06.13 On May 15, 2006 the Planning Commission considered a request by Arrow Companies to construct a building addition at the existing Long Haul Trucking facility in the Otsego Industrial Park. The applicant was present at the meeting and had some concerns about the requirement to install curbing along the perimeter of the site. The applicant stated that this was an unexpected expense and hoped that the Planning Commission and Long Haul Trucking could compromise on the extent of the curbing that must be installed. The Planning Commission discussed the application and the applicant's request to minimize the curbing requirement. It was determined that the majority of the parking issues on the site have occurred along the southern driveway and parking area boundary. Therefore, the Planning Commission decided that they would be willing to compromise with the applicant on the extent of the curbing that would be required as a condition of approval. The planning commission voted 7 -0 to approve the building addition for Long Haul Trucking, revising condition #5 to state that concrete curb shall be constructed at the perimeter of the bituminous surface extending from the 2004 building addition south and west to the site entrance at Jansen Avenue, subject to approval of the City Engineer. POSSIBLE ACTIONS A. Motion to approve site and building pians for the Long Haul Trucking building addition, subject to the following conditions: 1. Any additional landscaping proposed to be installed shall be subject to approval of City Staff. 2. Installation of any new signs shall comply with Section 37 of the Zoning Ordinance and shall require approval of a sign permit prior to placement on the subject site. 3. All trash, refuse and other outside storage shall be contained within a building or the designated trash receptacle or otherwise screened from adjacent properties and the roadway. 4. All exterior Tight fixtures shall conform to Section 20 -16 -10 of the Zoning Ordinance. 5. Concrete curb shall be constructed at the perimeter of the bituminous surface running from the 2004 building addition south and west to the site entrance at Jansen Avenue, subject to approval of the City Engineer. 6. All vehicles shall be parked upon the hard surfaced, within striped designated parking areas. 7. All grading, drainage, utility, easement or access issues shall be subject to review and approval of the City Engineer. 8. All conditions stated as part of past approvals for the CUP and site and building plans shall remain in effect. B. Motion to deny the application based on a finding that the request is inconsistent with the Zoning Ordinance and /or Comprehensive Plan. C. Motion to table. c. Mike Robertson Judy Hudson Tim Rochel Ron Wagner Andy MacArthur John Daniels Steve Fisher 2 CITY OF 05 -22 -06 OTSEGO FINDINGS & DECISION WRIGHT COUNTY, MINNESOTA SITE & BUILDING PLAN APPLICANT: Arrow Companies /Long Haul Trucking APPLICATION: Request for approval of a 2,640 building expansion to allow for a truck washing facility. CITY COUNCIL MEETING: 22 May 2006 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is: LOT 2, BLOCK 2, OTSEGO INDUSTRIAL PARK, WRIGHT COUNTY, MINNESOTA B. The property lies within the West Sanitary Sewer Service District and is guided for industrial land uses by the Otsego Comprehensive Plan, as amended. C. The planning report dated 10 May 2006 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. D. The engineering review dated 16 May 2006 prepared by the City Engineer, Hakanson Anderson Associates, Inc., is incorporated herein. F. Site and building plan reviews are processed in accordance with Section 20 -9 -3 of the Zoning Ordinance and requires review and by the Planning Commission and City Council. DECISION: Based on the foregoing information and applicable ordinances, the request for approval of a 2,640 square foot building addition for a truck washing facility on the Long Haul Trucking property is hereby approved based on the most current plan and information received to date, subject to the following conditions: 1. Any additional landscaping proposed to be installed shall be subject to approval of City Staff. 2. Installation of any new signs shall comply with Section 37 of the Zoning Ordinance and shall require approval of a sign permit prior to placement on the subject site. 3. All trash, refuse and other outside storage shall be contained within a building or the designated trash receptacle or otherwise screened from adjacent properties and the roadway. 4. All exterior Tight fixtures shall conform to Section 20 -16 -10 of the Zoning Ordinance. 5. Concrete curb shall be constructed at the perimeter of the bituminous surface running from the 2004 building addition south and west to the site entrance at Jansen Avenue, subject to approval of the City Engineer. 1 6. All vehicles shall be parked upon the hard surfaced, within striped designated parking areas. 7. All grading, drainage, utility, easement or access issues shall be subject to review and approval of the City Engineer. 8. All conditions stated as part of past approvals for the CUP and site and building plans shall remain in effect. 9. Comments of other City Staff. PASSED by the Otsego City Council this 22 day of May, 2006. CITY OF OTSEGO By: Larry Fournier, Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk 2 EXHIBIT A ATTACH LEGAL DESCRIPTION 3 MEMORANDUM To: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, Clerk Dan Licht, NAC Tim Rochel, Building Inspection From: Ronald J. Wagner, PE Date: May 16, 2006 Re: Otsego Industrial Park - Long Haul Trucking Addition We have reviewed the above-mentioned ro erty with regards to an addition of a 2,640 p p SF Wash Bay to the existing building. The additional loading on the septic fields produced by the wash bay is a concern. The existing septic drainfields must be reviewed by a septic design professional to verify if they can handle the extra flow. 1 nt75(101.nnaHaiilTnirkinR VW 1 ITEM 8 -2 Bidders List I 119 A de OT625 HOC " Trunk Sanitary Sewer and Watermain Along TH 101 and CSAH 42 Imp. No. 06 -03 May 18, 2006 at 2:00 p.m. BID CONTRACTOR BOND BASE BID Quality Flow Systems Barbarossa & Sons, Inc. — Dave Perkins Contracting ✓ CP 06 •b 7 1 ` Redstone Construction I R.P. Utilities Ryan Contracting ✓ ti a Z 0 30 Lt(. Northdale Construction (J LaTour Construction W.B. Miller Burschville Construction ✓ ?)14-6 7 70 00 S.J. Louis Construction S.R. Weidema ✓ cf 5 CI 5) U'0 Three Rivers Construction Y) 5 S U , 00 Hennen Construction C.S. McCrossan RL Larson Volk Sewer and Water Kuechle Underground opened by: ot625bidderslist ITEM 8 -2 Bidders List Ell Anson OT625 Anderson HOC In `' Trunk San Sewer and Watermain Along TH 101 and CSAH 42 Imp. No. 06 -03 May 18, 2006 at 2:00 p.m. BID CONTRACTOR BOND ,BASE BID Quality Flow Systems Barbarossa & Sons, Inc. — Dave Perkins Contracting iZ cl'06 i 'b71 j O Redstone Construction R.P. Utilities • Ryan Contracting L/ 7 Z 0 3o. L ■ Northdale Construction LaTour Construction W.B. Miller X Burschville Construction !) (,f-6 ) f 7 0 o o S.J. Louis Construction -Q S.R. Weidema 7 cf C • 00 Three Rivers Construction / 'i �) '7 50 00 Hennen Construction C.S. McCrossan RL Larson Volk Sewer and Water Kuechle Underground ,/- R- - - ived3.nd opened by: 47, , V.' 7 u )d A atm 01 1 Z - V i_ ot625bidderslist u:-1/ 1 t / L Y J ib 1 J: 4 / b1. 2'2b 3422 MONTICELLO TOWNSHIP PAGE 01 ITEM 8.3 Copy to Coy Monticello Township cop1 . ncii 8550 Edmonson Avenue N.E. �� Clerk Monticello, MN 55362 'to • Cit Phone /Fax 763- 295 -3422 � 3 „ m May 17, 2006 (/(, J ed t o Sta l� City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Proposed Realignment of Jaber /Jalger Avenue @ CSAH 39 Dear Council Members: The Monticello Township Board of Supervisors would like to thank Mayor Fornier and Engineer Ron Wagner for attending the recent town board meeting. A site inspection has been scheduled for Thursday, May 18 to review the safety concerns at the Jaber/Jalger intersections. Should the proposed realignment be acted on, Monticello Township would ask that the City of Otsego take over full maintenance of Jaber Avenue, including but not limited to the following: snowplowing, shouldering, culvert repairs, sealcoating, crackfilling and overlay work. These items are considered normal maintenance by the township and have been completed without special assessment while Jaber Avenue has been maintained by Monticello Township, Monticello Township does not object to the proposed residential development of Hamlet's Creekside; nor are there objections to a service road intersecting Jaber Avenue. The Township Board will complete the site inspection and review this item further at the June 5"' board meeting at 8:00 p.m. Should you have any questions, please call. Sincerely, Nancy Kopff, Monticello Township Clerk II ITEM 9_1 COURI, MACARTHUR & RUPPE, P.L.L.P. Michael C. Couri• Attorneys at Law David R. Wendorf Andrew J. MacArthur 705 Central Avenue East Kristen H. Carr Robert T. Ruppe.• PO Box 369 St. Michael, MN 55376 -0369 •Also licensed in Illinois (763) 497 -1930 ••Also licensed in California (763) 497 -2599 (FAX) courimacarth ur @earthlink. net May 17, 2006 City Council Members City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Sandy Lake Band Request Dear Council Members: The City staff recently met with representatives of the Sandy Lake Band of Ojibwe requesting City support for their efforts to become a federally recognized tribe through legislation. The requested support would come in the form of City consent to establishment of reservation lands within the City. They are seeking a resolution from the City indicating that the City would accept the establishment of reservation lands within the City. Normally a resolution is a formalized statement of City policy which does not have the force and effect of an ordinance and can be repealed. However, in this case the resolution would be used as a part of the basis for federal legislation which could result in the City or areas of the City being designated as reservation land. The Sandy Lake Band has not identified any particular area of the City that they would seek to establish as reservation land. Once the land became reservation it would not have to comply with City subdivision and zoning regulations. It would become a separate jurisdiction just as the tribal property where Mystic Lake is located geographically within the City of Prior Lake but is effectively a separate government. The intent of the Sandy Lake Band is to become federally recognized, acquire land within the City and have that land put into federal trust. Once this has occurred they would pursue gaming and construction of a gaming facility. Letter to Otsego City Council May 17, 2006 Page 2 The Sandy Lake Band has proposed an Agreement with the City where it be contractually bound to provide a certain percentage of its profits or revenues to the City. The initial Band proposal was 5 %. The proposed Agreement raises several legal issues as follows: 1. Since the Band is not federally recognized at this time, only internally recognized, there is no legal entity to contract with. 2. If established as federally recognized tribe the Tribe would have acquired sovereign immunity (in other words the tribe would be viewed as a separate entity not unlike a foreign country which is not necessarily subject to local or State jurisdiction). While the Band has suggested that they would waive sovereign immunity, which can be done by contract, its ability to waive sovereign immunity through any Agreement reached prior to federal establishment would be suspect since the entity providing the waiver (the presently organized band) currently has no immunity to waive and may not be able to waive it for the federally recognized band which would effectively be another entity. 3. Once the band was established federally and acquired land there would be no effective way, outside of contractually, that the City could control what went on within Tribe jurisdiction. If the Tribe were to agree to an initial waiver of sovereign immunity there would be no assurance beyond trust that they would keep that promise and not rescind or modify the understanding until such time as it actually signed an Agreement with the City as a federally recognized tribe. The tribe would have to agree that any dispute would be resolved in State court. 4. Obviously, in order to construct facilities that required public utilities (roads, sanitary sewer, water etc.) the Tribe would have to arrive at an Agreement with the City. However, once established as tribal land there would be likely little the City could do to stop them from constructing their own facilities. While the request for cooperation with the City is in its very early stages, the effect of agreeing to "host" status for purposes of proposed federal legislation is problematic since that legislation would potentially take an area of the City out of the current Comprehensive Plan and zoning authority and once on track federally there may not be anything that the City can do about the final legislation. Once federal tribal status has been achieved there is still an additional process where the tribe must acquire specific parcels of land and have them placed into federal trust. Therefore, you are talking about a total procedure that would be over a period of years and could be contested both at the initial legislation for tribal status as well as at the time that lands are submitted to the federal government for trust status. Letter to Otsego City Council May 17, 2006 Page 3 Federal Indian law is very complex and the above is only an attempt to provide the Council with an initial overview of some of the legal issues raised by the Sandy Lake Band request. In discussions with one of the senior members of the City Council who will not be present at Monday's meeting he indicated that prior to any City consideration of the Sandy Lake Band request that the City strongly consider having a public hearing since the action would potentially affect landowners within the City. I have spoken with Monroe Skinaway of the Sandy Lake Band and he is requesting that any action on the request be tabled until the June 12 meeting when all Council members would be available. I will be available to further discuss this matter at the regularly scheduled meeting on Monday evening. Very tr • • .irs, A • : rew J. cArthur COURI, MACARTHUR & RUPPE, PLLP ITEM 9_2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2006-37 RESOLUTION AUTHORIZING PROCUREMENT OF PERMANENT AND TEMPORARY EASEMENTS FOR CONSTRUCTION, DRAINAGE, UTILITY AND ROADWAY PURPOSES FOR THE RECONSTRUCTION AND IMPROVEMENT OF COUNTY STATE AID HIGHWAY 42 WHEREAS, The City of Otsego proposes to reconstruct and improve portions of County State Aid Highway 42; and WHEREAS, the project consists of constructing road, and drainage improvements; and WHEREAS, certain permanent roadway easements, drainage and utility easements, and temporary construction easements are required to reconstruct said County State Aid Highway 42 ; and WHEREAS, the location and legal descriptions of the permanent roadway, drainage and utility and temporary construction easements are set forth on the attached Exhibit A; and WHEREAS, the construction of the above described facilities constitutes a public purpose; and WHEREAS, the City has authority to acquire said easements by eminent domain pursuant to Minnesota Statutes Sections 465.01, 117.011 and 117.042; and WHEREAS, the City has the right to acquire said easements prior to the filing of an award by the court appointed commissioners, pursuant to Minnesota Statutes Sections 117.011 and 117.042; and WHEREAS, the land over which said permanent roadway easements, utility and drainage easements, and temporary construction easements are located is owned by the persons set forth on the attached Exhibit A; and WHEREAS, the City pursuant to Minnesota Statutes Section 117.035 has provided to the affected property owners, written offers of purchase based on appraisals of the property interests to be acquired, said appraisals were also provided to the affected property owners. The City has engaged in a good faith attempt to negotiate personally with the affected property owners to acquire the necessary easements by direct purchase. In the event that further negotiated acquisition of the property interests cannot be achieved, the City will proceed with eminent domain in order to insure timely construction of the improvements. NOW THEREFORE BE IT RESOLVED, that the Otsego City Council hereby authorizes the acquisition of said permanent roadway easements, drainage and utility easements, and temporary construction easements as described on the attached Exhibit A through eminent domain; and to take title and possession of that land prior to the filing of an award by the Court appointed commissioners, pursuant to Minnesota Statutes Sections 465.01, 117.011 and 117.042; and BE IT FURTHER RESOLVED, that construction of the various facilities as set forth herein constitutes a public purpose; and BE IT FURTHER RESOLVED, that the City attorney is requested to continue negotiations with the property owner regarding the written offers. In the event that said negotiations are unsuccessful the City Attorney is directed to file the necessary petition therefor, and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or terminated by the City or the Court. Motion to adopt this resolution made by and seconded by , this day of 2006. IN FAVOR: OPPOSED: CITY OF OTSEGO Larry Fournier Mayor ATTEST Judy Hudson City Clerk 2 ITEM 10_1 . _ COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING MAY 22, 2006 TO: July Hudson Attached is the Scharber & Sons Claims List for the City Council. For more details, please refer to the Check Detail Registers. If you have any questions regarding this service, please let me know. Claims Register 05-18-2006 $ 11.56 GRAND TOTAL $ 11.56 If you have any questions or if you would like to review this list further, please let me know. Kathy Grover Bookkeeper CITY OF OTSEGO 05/18/06 10:56 AM Page 1 *Check Summary Register® MAY 2006 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 042553 SCHARBER & SONS 5/18/2006 $11.56 OIL FILTER FOR MOWER Total Checks $11.56 FILTER: None CITY OF OTSEGO 05/18/06 10:53 AM Page 1 *Check Detail Register@ MAY 2006 Check Amt Invoice Comment Claim Nbr 10100 BANK OF ELK RIVER _ _ _ 'Paid Chk# 042553 -- /18/2006 SCHARBER & SONS E 101- 43100 -203 Supplies - General $11.56 354415 OIL FILTER FOR MOWER 1 Total SCHARBER & SONS $11.56 10100 BANK OF ELK RIVER $11.56 • • • •