Item 3.6 West Wastewater Treatment Facility AV and Furnishings
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier September 23, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent Assistant City Administrator/Human Resources Hille
Information Technology Manager Boyd
3.6 – West WWTF AV and
Furnishings.
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends City Council authorize furnishings and audio visual and communication procurement for the West
Wastewater Treatment Facility improvement project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2024 Utility budget provides funding for the West Wastewater Treatment Facility capacity expansion. A component
of the WWTF site improvement includes the addition of an administrative building, supporting office, reception, SCADA,
conference, and break room areas. Funds are available for furnishings derived from the West WWTF project contingency
planned to mitigate contractual mark up and overhead.
Furnishings:
Staff has worked with Innovative Office Solutions to identify and establish furnishings for these spaces through a variety
of meetings, professional assistance and site visits. Lead times are generally eight weeks, aligning with a December
installation. Procurement is supported through OMNIA cooperative purchasing for the public sector. The attached quote
includes a comprehensive detail of recommended furnishings to inhabit the building generalized as chairs, desks, white
boards and tables. Staff recommends authorization to proceed with Innovative Office Solutions proposal for furnishings,
delivery and installation of $59,173.50.
Audio Video Information Technology:
Staff worked with SHI and Toshiba to identify and established audio video office and IT (AVIT) needs for new construction
spaces and updated control building. Lead times are not challenging for these items and can be ordered to align with
building completion and furnishings installation. The attached quotes include details of recommended items generalized
audio visual, printing and communication devices. Quotes reflect contract pricing. Minor Amazon purchases will include
video mounts and laser pointers just over $600.00. Staff recommends authorization to proceed with quotes for AVIT not
to exceed totaling $14,376.00.
SUPPORTING DOCUMENTS ATTACHED:
• Innovative Office Solution quote
• SHI quote
• Toshiba quote
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to authorize West Wastewater Treatment Facility Capacity Expansion furnishings quote with Innovative Office
Solutions for $59,173.00.
Motion to authorize West Wastewater Treatment Facility Capacity Expansion technology additions as quoted; Toshiba
printer for $4,280.50 and SHI for $9,491.70.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 602 – Sanitary Sewer Utility (100%)
Yes
Pricing Proposal
Quotation #: 25295278
Description: West WWTF
Created On: Sep-11-2024
Valid Until: Sep-30-2024
MN-City of Otsego
Ben Boyd
13400 90th Street NE
Otsego
MN
55330
US
Phone: 7632353167
Fax:
Email:bboyd@ci.otsego.mn.us
Click here to order this quote
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 Logitech Wall Mount For Video Bars
Logitech - Part#: 952-000044
Contract Name: Sourcewell 121923
1 $70.71 $70.71
2 Samsung UN50DU8000F - 50" Diagonal Class (49.5" viewable)
Samsung - Part#: UN50DU8000FXZA
6 $417.65 $2,505.90
3 Samsung UN85DU8000F - 85" Diagonal Class (84.5" viewable)
Samsung - Part#: UN85DU8000FXZA
2 $1,306.67 $2,613.34
4 Logitech Rally Bar - Video conferencing device
Logitech - Part#: 960-001308
1 $3,387.65 $3,387.65
5 Logitech Rally Mic Pod
Logitech - Part#: 952-000038
1 $302.38 $302.38
6 Logitech Rally Mic Pod Extension Cable
Logitech - Part#: 952-000047
1 $173.81 $173.81
7 Logitech MX Keys Combo for Business | Gen 2
Logitech - Part#: 920-010923
1 $159.74 $159.74
8 Dell WD22TB4 - Docking station
Dell - Part#: DELL-WD22TB4
1 $278.17 $278.17
Subtotal $9,491.70
Shipping $449.12
*Tax $733.14
Total $10,673.96
*Tax is estimated. Invoice will include the full and final tax due.
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,
unless a separate resale agreement exists between SHI and the Customer.
City of Otsego
Attn: Ben Boyd
8-09-24
Quote for City of Otsego – State of MN Contract # 191411:
Toshiba e-Studio 2525AC
*25 Pages/Minute Black & Color
*Dual Scan Document Feeder
*50-Sheet Inner Finisher
Purchase Price $4,280.50
Service (All Inclusive) – Black $.0041/Page
Service (All Inclusive) – Color $.0385/Page
Notes:
State of MN Contract #191411
Includes return of any currently owned equipment for recycling
No signed lease required, purchase order only
Quoted service rates do not require a minimum number of impressions
If the City commits to 1,000 impressions, effective rate is $.0034/page for black
Sam Swenson
Direct 612-859-7546