Item 3.9 Wellhouse 3 Well 11 Improvements
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier September 23, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent Assistant City Administrator/Human Resources Hille 3.9 - Wellhouse 3, Well 11
Improvements
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends City Council to authorize Rice Lake Construction Group to complete the work associated with the
Wellhouse 3, Well 11 Connection.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Well 11 is Otsego’s newest municipal well, located on the West WWTF parcel. A test well was completed in 2023
successfully finding water within the Tunnel City Wonewoc (TCW) aquifer. The expected capacity based on test pumping
is 400 gallons per minute. Currently pipework from the well head site to the well house is being installed, substantially
complete by Oct 4.
The pipework connection from Well 11 to Wellhouse 3 is needed to advance water production capabilities at the site,
including tie in with the existing header pipe, backflow prevention devices and metering. AE2S Engineering provided
drawings and specifications and sought quotes from four (4) prime contractors for this work. Rice Lake Construction
Group provided the lowest responsive and responsible quote for the combined lump sum base bid price of $104,000
within Engineering estimate of $150,000. Entire project costs are in line with Capital Improvement Planning and
Budgeted financing. CIP defined cost is $1,350,000 with a current bid and actual costs including this proposal at
$1,117,449.42. Remaining items for project completion is SCADA integration projected at $35,000.
Rice Lake Construction Group is base out of Deerwood, MN with a long history of water and wastewater work in
Minnesota. They are currently working with Otsego on several projects including the West WWTF Improvements Phase 1
and the East WWTF Biosolids Building Project providing staff and Engineering recommendation to accept Rice Lake’s
quote for completing this work.
SUPPORTING DOCUMENTS ATTACHED:
• AE2S recommendation
• Bid Tab Summary
• Rice Lake’s Quote
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept Rice Lake Construction Group’s quote for Wellhouse 3, Well 11 Improvements for $104,000.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility (100%)
Yes
September 16, 2024
Mr. Kurt Neidermeier
Utility Manager
City of Otsego
13400 90th St. NE
Otsego, MN 55330
Re: Recommendation for Notice of Award
Wellhouse No. 3 Well 11 Improvements
City of Otsego, Minnesota
Dear Mr. Neidermeier:
Pursuant to the authority of the Otsego City Council and following proper legal advertisement, the
quote opening for the Wellhouse No. 3 Well 11 Improvements project was conducted on Monday,
September 16, 2024 at 2:00 PM through electronic email quote process offered privately to four
(4) prime contractors deemed capable of performing the work. A total of four (4) sealed quotes
were received for the project. All four (4) quotes submitted were completed in accordance with
the project requirements.
Advanced Engineering and Environmental Services, Inc. (AE2S) has reviewed the quote results,
conferred with City staff, and recommends that the City of Otsego award a contract to the apparent
lowest quoted contractor. The lowest responsive and responsible quote was from Rice Lake
Construction Group for the combined lump sum base bid price of $104,000.
AE2S truly appreciates the opportunity to be able to continue working with the City of Otsego on
this important project for the City. Should you have any questions or comments please feel free
to contact me.
Sincerely,
Ryan Hanson, PE
Project Engineer
AE2S
Otsego Wellhouse No. 3 Well 11 Improvements
City of Otsego
Otsego, MN
AE2S Project No. P05409-2023-011
Quotes Due 2:00 PM CDT Date Monday, September 16, 2024
Contractor QuoteClarification 1 & 2 Acknowledgement1 Market & Johnson, Inc.
2 Rice Lake Construction Group
3 Municipal Builders, Inc.
4 Magney Construction, Inc.
Engineer's Estimate
Ryan Hanson, PE
Advanced Engineering and Environmental Services, LLC
Water Tower Place Business Center
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
Tel: 763-763-5036
Total Lump Sum Price
$148,900.00
$104,000.00
$117,114.00
$141,000.00
$150,000.00
September 16, 2024
AE2S
6901 East Fish Lake Rd.
Suite 184
Maple Grove, MN 55369-5457
Attn: Ryan Hanson
Re: Wellhouse No. 3 Well 11 Improvements Proposal
Ryan,
Rice Lake has reviewed the drawings and performance specifications for the Otsego Wellhouse
No. 3 Well 11 Improvements Project that were sent to us on 9/3/2024. We also acknowledge
receipt of Clarification No. 1 that was sent on 9/11/2024.
The total cost to complete the work shown in plans, specifications and clarification No. 1 is
$104,000.00.
Please let me know if you have any questions.
Sincerely,
RICE LAKE CONSTRUCTION GROUP
Matt Perpich
Project Manager