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05-23-05 CCITEM 3-1 OTSEGO CITY COUNCIL MEETING MINUTES OTSEGO CITY HALL MAY 23, 2005 6:30 PM 1. Mayor Larry Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:30 p.m. Roll Call: Mayor Larry Fournier; Councilmembers: Dan Scharber, Jessica Stockamp and Mark Thorsted. Absent: Councilmember Heidner. Staff: Mike Robertson, City Administrator; Andrew MacArthur, City Attorney; Dan Licht, City Planner; Brad Belair, Public Works Director and Ron Wagner, City Engineer. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. 2 Consider Agenda Approval. City Engineer Wagner recommended to remove item 8.4. Dust Control as the report was not done. CM Scharber motioned to adopt the May 23, 2005 City Council Agenda as amended. Seconded by CM Stockamp. All in favor. Motion carried. 3. Consider the followine minutes 3.1. Council Workshop Minutes of May, 4, 2005 CM Scharber motioned adoption as presented. Seconded by CM Stockamp. All in favor. Motion carried. 3.2. City Council Meeting of May 9, 2005 CM Stockamp motioned adoption as presented. Seconded by CM Thorsted. All in favor. Motion carried. 3.3. City Council Workshop of May 18, 2005 CM Scharber motioned adoption as presented. Seconded by Mayor Fournier. All in favor. Motion carried. 3.4. Board of Review Meeting of May 9, 2005. CM Stockamp motioned adoption as presented. Seconded by CM Scharber. All in favor. Motion carried. 4. Open Forum John Brickly of LandCor Inc. asked to have the day care building re -open with septic holding tanks. Mayor Fournier stated that LandCor's application has already been received, they will be before the Planning Commission on June 6, 2005 and that they had to follow the process. Melanie & Frank Morrisette of 7460 Odean Avenue asked to speak during the discussion of the Preliminary Plat of Crimson Ponds West. 5. Consent Agenda. (Non -controversial items). 5.1. Approve Claims List. 5.2. Approve Summary Ordinance 2005-06 5.3. Approve purchase of Public Works Pickup Truck. City Council Meeting of May 23, 2005. Page 2. 5.4. Amend the Duerr Creek Developer's Agreement. 5.5. Approve Pay Estimate No. 2 to Pipe Services for $34,582.93 for Sanitary Cleaning Services. 5.6. Approve the following renewals for Liquor Licenses: A. Vintage Golf Course, Inc. 1. 3.2. Liquor License 2. Wine License B. StoneBridge Golf Course 1. 3.2. Liquor License C. Riverwood Inn & Conference Center 1. On Sale and Sunday Liquor License D. MT Liquor 1. Off Sale Liquor License E. Godfather's Pizza 1. 3.2. Liquor License 2. Wine License F. Riverview Liquorette 1. Off Sale Liquor License G. Blackwoods Grill & Bar 1. On Sale and Sunday Liquor License 5.7. Approve the following new application for Liquor License: A. Otsego Hospitality, LLC (Holiday Inn & Wild Woods Waterpark) 5.8. Remington Coves Replat. CM Scharber asked to have 5.3 moved to 6.1. and noted that it should read Purchase of Building Department Pickup Truck. CM Scharber motioned' to approve the Consent Agenda without Item 5.3. Seconded by CM Stockamp. All in favor. Motion carried. 6. Citv Departments. 6.1. Public Works Equipment Brad Belair noted that he had received two quotes for the proposed Skid Steer. He indicated the Skid Steer would receive year round use, plowing bike paths, grading parks, maintaining ball fields, shouldering roads, etc. CM Stockamp motioned to order the Skid Steer from the'low bidder for $42,630.68. Seconded by CM Thorsted. Motion carried 3-0, CM Scharber abstained. 6.2. Purchase of Building Department Pickup Truck CM Scharber asked if this was the same vehicle type as previously ordered. Mike Robertson said it was. CM Scharber motioned to order the Building Department pickup truck. Seconded by Mayor Fournier. All in favor. Motion carried. 7. Dan Licht, City Planner. 7.1. Riverplace 2nd Addition Final Plat. Dan Licht presented the Staff Report. Ron Wagner noted the intersection of Randolph City Council Meeting of May 23, 2005. Page 3. and County 36 has not been approved by Wright County and suggested the application be approved to facilitate that decision. Applicant Ray Baird of Orrin Thompson had no objection to City conditions. CM Scharber motioned to approve the Final Plat subject to the seven conditions listed in the Findings of Fact. Seconded by CM Thorsted. All in favor. Motion carried. 7.2. Crimson Ponds West Preliminary Plat Dan Licht presented the Staff Report and noted he recommended that 75`h Street go on the property line because it was a Collector road with community wide benefit. Ron Wagner concurred. Jeff Shopek, Loucks Associates, Engineer for the developer Dennis Backes said that they agreed with the Staff Report. Melanie & Frank Morrisette, 7460 Odean Avenue, said they preferred that the road not be on the property line. They asked about the timing of road construction. Ron Wagner said that would depend on the developer but most likely nothing would be done on their property until next year. Mayor Fournier said he would like to see the developer try to work out a deal with the Morrisettes before he would consider condemnation. CM Thorsted motioned to approve a Preliminary Plat for Crimson Ponds West subject to the 13 conditions listed in the Findings of Fact. Seconded by CM Scharber. All in favor. Motion carried. Ron Wagner stated the price he received from the contractor on the proposed Change Order was a 16% increase over last year's prices. He noted an alternative would be to wait until 2006 and do it as part of another project. CM Scharber motioned to accept the proposed Change Order if the Contractor would lower his price by the 5.4% markup. Seconded by CM Stockamp. All in favor. Motion carried. 8.2. Consider approving Plans and Specs & Ordering Advertising for Bids for Frontage Road Improvement Project Andy MacArthur stated that the City had received signatures on all the waivers. Ron Wagner described how the project could be changed to reduce costs. Mayor Fournier said that Council had been working for this improvement for over five years and asked how soon it could start. Ron Wagner stated the bids could be before Council on June 27, 2005, construction would start soon after and be substantially complete by November, 2005. CM Scharber motioned to approve Resolution 05-29 Approving Plans & S9ecifications for the Frontage Road Improvement in Mississippi Shores 6�', 7`h & 8 Additions. Seconded by CM Thorsted. All in favor. Motion carried. City Council Meeting of May 23, 2005. Page 4. 8.3. Consider approving Plans and Specs for Riverwood National Wastewater Treatment Plant. Ron Wagner reviewed the proposed plans and specs for the Riverwood National Wastewater Treatment Plant (WWTP). He noted that there were nine items that had to be completed before he would find the plans acceptable. He also noted that developer Chris Bulow had submitted plans for a WWTP sized for 187,000 gallons per day (GPD), which would allow 1,070 homes. The original design had been for 67,000 GPD, which would allow 380 homes. Ron stated that the original WWTP design could be expanded up to 100,000 GPD because the Council wanted an option if Riverwood Conference Center wanted to hookup to sewer. Andy MacArthur noted that though this was a private development and private sewer, the City intended to take the WWTP over in the future, and the design should be satisfactory to the City. Andy also discussed the legal issues regarding future hookups. Dan Licht noted that any development that occurred that connected to this WWTP could NOT be charged a Sewer Access Charge (SAC) when the City sewer reached this point in the future and all of the homes were connected to City sewer. Because of this it was not in the City's best interest to allow oversizing of this WWTP to serve additional development before City sewer reached the area. Mayor Fournier stated that the City Council had already directed that this WWTP be limited to 67,000 GPD. The Council was in consensus that the design be limited to 67,000 GPD. Chris Bulow, developer of Riverwood National, said he would have the plans finished as quickly as possible. 8.3A. Request for Three Certificates of Occupancy Chris Bulow, developer of Riverwood National, also requested the City issue three Certificates of Occupancy (CO's) for homes which would be served by the irrigation well for the golf course. Ron Wagner said that the water supply well intended to supply water to homes is still being developed to insure that there is no sand in the system. He thought that the well should be ready in two weeks. He also noted though that the pump house is not complete and he thought it would not be completed for four to six weeks. Chris Bulow said he thought he could complete the pump house faster than that. Ron Wagner said that if the City wanted to issue CO's he would not recommend more than three homes be supported by the irrigation well because it could not supply enough pressure. Mr. Ron Dolan was present and stated that he was scheduled to close on a new home in Riverwood National within the week. He asked for a CO which he said he needed to close on his new house. He said he would not be moving ,in until mid-June, when he thought the regular well would be completed and available for use. Councilmember Stockamp asked why the home was sold to Mr. Dolan and why he was scheduled to close so soon when the Council had only issued temporary CO's in order for City Council Meeting of May 23, 2005. Page 5. builders to show their homes at the Spring Preview Parade of Homes. Mayor Fournier motioned to approve three CO's for Riverwood National. Seconded by CM Thorsted. CM Scharber and CM Stockamp opposed. Motion failed 2-2. 8.4. Dust Control Policy (table — not complete) This item will be on the next Council agenda June 13, 2005. 8.5. Approve Street Maintenance Bid. Ron Wagner reviewed the bids, noting that they were over the budget. He stated the work would begin in a few weeks and be done by July 1, 2005. Mike Robertson stated the 2005 Budget for Street Maintenance was $95,000, and that the additional $40,000 could be taken from the Capital Improvement Fund. Ron Wagner stated the City's road maintenance needs would only increase in the future. CM Scharber motioned to approve Resolution 2005-30, accepting Allied Blacktop's low bid of $135,362.50. Seconded by CM Thorsted. All in favor. Motion carried. 9. Andrew MacArthur. Citv Attornev. 9.1. Public Hearing for Vacation of Easements for Remington Coves. Andy MacArthur described the vacation process. The old easements have to be vacated as part of the re -plat of Remington Coves approved earlier. Mike Robertson stated that all proper notices and publishing's had been done. Mayor Fournier opened the public hearing at 8:25 p.m. John Kolles of McAllister Avenue asked what had changed. Mike Robertson said the developer had adjusted the internal lot lines to change the configuration of the lots, but that the external boundaries and the number of lots had not changed. Hearing no further comments Mayor Fournier closed the public hearing at 8:26 p.m. CM Scharber motioned to approve Resolution 2005-28, approving the vacation of City easements in Remington Coves plat. Seconded by CM Stockamp. All in favor. Motion carried. 10. Council Items: There were no items. City Attorney MacArthur asked the Council to close the meeting on attorney-client privilege to discuss an offer for a piece of land the City was looking to purchase. CM Scharber motioned to close the meeting at 8:35 p.m. Seconded by CM Stockamp. All in favor. Motion carried. City Council Meeting of May 23, 2005. Page 6. Closed Meeting: Andy MacArthur reviewed the offer, which the City Council found acceptable. CM Scharber motioned to re -open the Council meeting at 8:40 p.m. Seconded by CM Stockamp. All in favor. Motion carried. CM Scharber motioned to approve the proposed purchase at $43,500 an acre. Seconded by CM Stockamp. All in favor. Motion carried. CM Scharber motioned to adjourn the Council meeting at 8:41 p.m. Seconded by CM Stockamp. All in favor. Motion carried. Mayor Larry Fournier Recorded By: Michael Robertson, City Administrator