Item 3.7 Wellhouse 4 Change Order
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier October 28, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineers Schaefer/Hanson
City Administrator/Finance Director Flaherty
3.7 – Wellhouse 4 WTP
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending that the Council approve Change Order No. 1 from Market & Johnson for the Wellhouse 4
Water Treatment Plant project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Scope of Change: Modify the distribution piping around the reclaim tank and add a 12" watermain connection to the 12"
HDPE along Kadler Ave plus appropriate valves
During the initial pre-construction meeting, it was identified that construction phasing would result in a significant
portion of the Riverwood National development being cut off from drinking water service during WH4 shutdowns. This is
less of a construction-specific issue and more of a long-term issue due to the development history of the area. The
proposed bypass, once installed, will eliminate a bottleneck that cuts off service for more than 150 homes.
The proposed net increase in project cost of $40,872.65 represents a 0.60% increase over the bid cost. A contingency
amount of 5.0% is included in the project budget and financing package.
SUPPORTING DOCUMENTS ATTACHED:
• Change Order No. 1
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Change Order No 1 in the amount of $40,872.65 to Market & Johnson for the Wellhouse 4 Water
Treatment Plant project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Drinking Water Utility Yes
TO:DATE:
RE:Change Order Request (COR) #001R1
ATTN:
REQUESTED BY WHOM:
COST OF WORK:
Changes to Market & Johnson's Scope of Work (see attached breakdown)…………...$40,872.65
OVERALL CHANGE TO PROJECT $40,872.65
The Contract Time will be unchanged by zero days for this change.
This proposal may be withdrawn by us if not accepted within 30 calendar days.
Project Manager
Enclosures
cc:Joey Koller, M&J
Cory Fedder, M&J
Riley FitzPatrick, AE2S M&J Project #3416
Market & Johnson, Inc. 2350 Galloway Street PO Box 630 Eau Claire, WI 54702-0630 Ph. 715.834.1213 Fax. 715.834.2331
CHANGE ORDER REQUEST (COR)
Advanced Engineering and Environmental
Services, LLC
6901 E Fish Lake Road Suite 184
Maple Grove, MN 55369
October 7, 2024
Otsego Wellhouse No. 4 Water Treatment
Improvements
Otsego, MN
Ryan Hanson
DESCRIPTION
OF CHANGE:
Modify the distribution piping around the reclaim tank and add a 12” watermain connection to the 12”
HDPE off Kadler Ave.
TIME:
COMMENTS /
ADD'L NOTES
Sincerely,
MARKET & JOHNSON, INC.
Patrick Sullivan
If you would like us to proceed with this work prior to a
formal change order being processed, please check the
accepted box, sign and return. If accepted, this will be
included on a future change order.
□Accepted □Not Accepted
_____________________________ ______________
Signature Date
Breakdown for Change Order Request (COR) #001R1 by Market & Johnson
Dated: 10/07/2024
M&J
Contract
SUBCONTRACTED WORK SCOPE OF WORK
$38,300.00
$38,300.00
SELF PERFORMED QTY U/M UNIT COST
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.71%$271.93
$385.72
15.00%$0.00
5.00%$1,915.00
Net Change $40,872.65 $0.00 $0.00
TOTAL OVERALL CHANGE TO PROJECT
M&J Project #3416
Otsego Wellhouse No. 4 Water Treatment Improvements
Otsego, MN
Quad E Companies 31 00 00 Earthwork
33 00 00 Site Utilities
Subtotal of Subcontracted Work
$40,872.65
Mark-up on Self Performed Work
Additional G/L Insurance Required
Additional Payment/Performance Bond
Mark-up on Subcontracted Work
Subtotal of Self Performed Work
Quad E Companies, Inc.
Lakeville, MN
612-462-0629
info@QuadECompanies.com
QuadECompanies.com
Quad E Companies, Inc is an affirmative action, equal opportunity employer.
Quad E Companies Inc is a certified DBE/WBE Business, MN Targeted Group Wmn Owned Business (0000950860)
& Central Cert Wmn Owned Business (2016-20436449)
10.7.24
Please see the following bid for work to be done for the Wellhouse Project in Otsego, MN by Quad E
Companies, Inc.
RFP 1 : $38,300
Modify the distribution piping around the reclaim tank and add a 12” HDPE off Kadler Ave.
Material $17,467
Labor - $18,918
5% Markup - $1,915
This Bid Does NOT Include:
Winter Conditions, Lot corrections, disposal, and import for poor, unsuitable, or hazardous soils unless otherwise noted. Unforeseen debris or materials -
disposal or handling. Delays, remobilizations, and rework due to work impacts from other contractors, weather, Acts of God, or circumstances beyond
reasonable control. Unforeseen conditions in totality. Permits, Testing, or Inspections unless otherwise noted in bid. Staking & Surveying. Dewatering.
Private locates or repair/replacement of private utilities. Shoring. Irrigation or landscape restoration. Premium time or weekend work. Obstruction permits
or traffic control. Sweeping for other contractors. Continuous site maintenance including but not limited to regrading due to other contractors work or
weather conditions. Utility disconnections, reconnections, or necessary restorations beyond noted in bid. Erosion control beyond noted in bid. Any
additional work and extras not specifically described in scope of work in bid inclusions and as agreed to onsite.