Item 3.6 Fleet Vehicle Purchases
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities
Parks and Recreation
Utility Manager Neidermeier
Parks and Recreation Director Jacobs
November 25, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 – Fleet Vehicles Purchase
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve two fleet vehicle purchases.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2025 Capital Improvement Plan (CIP) includes the addition of two three quarter-ton extended cab pickups, one each
for the Utilities and the Parks Departments.
Utility Truck:
Staff has requested State contract pricing from Midway Ford and received a quote of $51,386.57 for the pickup chassis. A
second State contract price from ABM Equipment was received in the amount of $26,860.00 for a fiberglass service body.
Additional costs for safety strobe lighting, back rack, small tools, etc. are estimated to not exceed $7,000.00 bringing the
total vehicle cost to $85,246.57, which is within the amount budgeted of $99,000.00 in the 2025 CIP.
This style of vehicle supports the Water Collection and Distribution division equipping a variety of activities including
valve, manhole, meter, corps, remote site and independent facilities requiring a wide range of tools and safety support.
Truck lead time is 3 months and utility body 1 year, and the estimated useful life of this vehicle is 15 years.
Parks and Recreation Truck:
Staff has requested State contract pricing from Midway Ford and received a quote of $51,007.16 for the pickup. Staff has
also obtained a quote from Country Side Services in the amount of $9,973.50 for outfitting and installation of plowing
equipment. Additional costs for safety strobe lighting, back rack, and toolbox are estimated not to exceed $4,000.00
bringing the total vehicle cost to $64,980.66, which is within the amount budgeted of $69,500.00 in the 2025 CIP. Truck
lead time is 3 months, and the estimated useful life of this vehicle is 12 years.
The Public Works Subcommittee was presented this information at their November 20, 2024, meeting and recommended
consideration of approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Quotes - Midway Ford
• Quote – Country Side Services
• Quote – ABM Equipment
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the purchase of two Ford F-250 pickups from Midway Ford in the amount of $102,393.73; to
approve purchase and installation of a fiberglass utility body from ABM Equipment in the amount of $26,860.00; to
approve purchase and installation of plowing equipment from Country Side Services in the amount of $9,973.50; and
to authorize City staff to procure and install additional equipment for the vehicles as described above.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 – Capital Equipment Revolving
Fund 601 – Drinking Water Utility
Fund 602 – Sanitary Sewer Utility
Yes (2025)
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FTM24 Contract # 169665
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.8L V8
Sync Cruise Control Rear View Camera
Power Windows Power Locks Brake Controller
Options Code Price Select Exterior Colors Code Select
LT245/75r17E AT Tires TBM $150 x Antimatter Blue Metallic HX
Cloth 40/20/40 Seat 1S $91 x Race Red PQ
XL Chrome Package 96V $205 x Stone Gray Metallic D1
Snow Plow/Camper Pkg 47B $277 x Agate Black UM
Dual Batteries 86M $191 x Carbonized Gray Metallic M7
410 Amp Alternator 67B $104 x Iconic Silver Metallic JS
Brake Controller 52B $273 x Oxford White Z1 x
Spray-In Bedliner 85S $542 x
Upfitter Switches 66S $150 x
Mud Flaps 61S $119 x Extended Service Contracts Cost Select
7 year/75,000 mile $3,400
PremiumCare Warranty
(Bumper to Bumper)
Option Total $2,102
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
$45,304.00 Purchase Order required prior to order placement
Options Price Totals $2,102.00
Extended Warranty PO #
Transit Impr Excise Tax $20.00
Tax Exempt Lic $47.00
6.5% Sales Tax $3,259.16 Name of Organization
Document fee $275.00
Sub total per vehicle $51,007.16
Number of Vehicles 1 Address
Grand Total for all units $51,007.16
City, State, Zip
Acceptance Signature Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
2025 F250 4X4- Super Cab- 8' Box
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FTM24 Contract # 169665
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.8L V8
Sync Cruise Control Rear View Camera
Power Windows Power Locks Brake Controller
Options Code Price Select Exterior Colors Code Select
LT245/75r17E AT Tires TBM $150 x Antimatter Blue Metallic HX
Cloth 40/20/40 Seat 1S $91 x Race Red PQ
XL Chrome Package 96V $205 x Stone Gray Metallic D1
Snow Plow/Camper Pkg 47B $277 x Agate Black UM
Dual Batteries 86M $191 x Carbonized Gray Metallic M7
410 Amp Alternator 67B $104 x Iconic Silver Metallic JS
Brake Controller 52B $273 x Oxford White Z1 x
Upfitter Switches 66S $150 x
Mud Flaps 61S $119 x
Pro Power 2000w 43K $897 x Extended Service Contracts Cost Select
7 year/75,000 mile $3,400
PremiumCare Warranty
(Bumper to Bumper)
Option Total $2,457
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
$45,304.00 Purchase Order required prior to order placement
Options Price Totals $2,457.00
Extended Warranty PO #
Transit Impr Excise Tax $20.00
Tax Exempt Lic $47.00
6.5% Sales Tax $3,283.57 Name of Organization
Document fee $275.00
Sub total per vehicle $51,386.57
Number of Vehicles 1 Address
Grand Total for all units $51,386.57
City, State, Zip
Acceptance Signature Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
2025 F250 4X4- Super Cab- 8' Box
Estimate
Quote expiresDecember 12, 2024 12:00 am
To:City of Otsego
13400 90th Street NE
Otsego, MN 55330
6228 Hwy 10 NW
Ramsey, MN 55303
763-441-4943
Ship To:
Estimate Nbr:1-100423
11/12/2024Estimate Date:
Customer #:101262
Ext prcPriceDescriptionItemQty
MSC10192B BLADE CRATE (SNOWPLOW),9-2,STL 2,990.00 1 2,990.00
MSC15005C PLOW BOX,RT3-V,SH2 7-6/8-2/9-2 6,770.00 1 6,770.00
LTA10200 UC/RT3,FORD F250/350/450/550,1 820.00 1 820.00
MSC09601 CONTROL-HANDHELD,V-BLADE,12V 360.00 1 360.00
MSC25012 Kit-WIRING, RT3 SH2, 12V, FORD 410.00 1 410.00
DISCOUNT PRODUCT DISCOUNT -2,095.00 1 -2,095.00
DISCOUNT municipal discount -742.50 1 -742.50
INSTALL PLOW Install Snow Plow 950.00 1 950.00
MSC01565 SNOW DEFLECTOR 361.00 1 361.00
INSTALL SNOW FLAP Install Snow Flap 140.00 1 140.00
MISC SHOP SUPPLIES Misc Shop Supplies 10.00 1 10.00
2025 Ford F250 0.00
Subtotal:Total line items: 12 9,973.50
Tax: 0.00
Total: 9,973.50
3% CHARGED FOR CREDIT CARDS ON NEW PLOWS
PLOW DEPOSITS ARE NONE REFUNDABLE
WE DO NOT ACCEPT CHECKS
3% CHARGED FOR CREDIT CARDS ON NEW PLOWS
PLOW DEPOSITS ARE NONE REFUNDABLE
WE DO NOT ACCEPT CHECKS
ABM Equipment, LLC
333 2nd Street NE
Hopkins, MN 55343
EQUIPMENT QUOTE
Quote Date:2024-11-08 Quote # Rev # 28764554015 2
Thank you for your business
ABM Equipment, LLC: Phone: (952) 938-5451 / Fax: (952) 938-0159 / Website: abmequip.com
Phone: (952) 938-5451 / Fax: (952) 938-0159 / www.abmequip.com
Customer
Otsego
13400 90TH STREET NE
OTSEGO MN
ABM Representative
Customer Representative
First Name:
Last Name:
Cell Number:
Email Address:
Contact Initials:
Kurt
Neidermeier
55330 (763) 458-4219
kneidermeier@ci.otsego.mn.us
Rick Loosbrock
BrandFX 56LS Service Body for a customer supplied Ford F250 4x4 56" CA Gas Engine Chassis, per MN
State Contract T-765(5) #224090 expiring 08.31.2025
QTY SERVICE BODY Price Subtotal
1 1.03 - 56LS Fiberglass Body
56LS Fiberglass body for 56ca pickup with box removed.
96"L
82 3/4" W
42"H
10"H Aluminum Tailgate
Aluminum Bumper with hitch cutout
15" Compartment Depth
Alum Rock Guards
HD Poly gas fill cup
Automotive grade bubble gasket
Bright White Gelcoat
Bright White Interiors
LED Exterior Lighting
Flow-through ventilation system.
Light adapter for specified chassis
Non-skid compartment tops
Included ICC lighting.
One piece molded doors with automotive finish both sides.
Recessed door jams
3/16" smooth aluminum bulkhead
3/16" smooth aluminum tail skirt
Steel rear mounting brackets
1/8" tread plate floor
Stainless steel hinges and hardware
Automotive style dual rotary latch
Vinyl coated stainless steel cable door stops. - Horizontal Door only SS
and CS
$15,476.00 $15,476.00
1
ABM Equipment, LLC
333 2nd Street NE
Hopkins, MN 55343
EQUIPMENT QUOTE
Quote Date:2024-11-08 Quote # Rev # 28764554015 2
Thank you for your business
ABM Equipment, LLC: Phone: (952) 938-5451 / Fax: (952) 938-0159 / Website: abmequip.com
2 1.3.1 - (1) Adjustable Fiberglass Shelf
SS2, CS2
$286.00 $572.00
3 1.3.2 - (2) Adj Shelves
Two Adjustable Shelves
SS1, SS3, CS1
$426.00 $1,278.00
1 1.3.3 - (3) Adjustable Fiberglass Shelves
CS3
$586.00 $586.00
11 1.3.7 - Divider Pack
Divider pack for fiberglass shelves
$29.00 $319.00
4 1.5.1 - Over Center spring door stops for vertical doors $104.00 $416.00
1 1.6.2 - 3/16" Aluminum TP floor $539.00 $539.00
1 1.9.7 - Punched Aluminum Headache rack $996.00 $996.00
1 1.9.12 - 7 Way trailer plug
Furnish and install Berg 7-way trailer socket and boot with weatherproof
connection - Spade/RV Type
$186.00 $186.00
1 1.9.22 - Aluminum Rock Guards
Aluminum Rock Guards front of body both sides
$104.00 $104.00
3 1.9.26 - E-Track - 10' section installed on load bed wall
Each side of body and front Bulkhead. 1/2 way up from floor
$303.00 $909.00
1 1.9.27 - Mud Flaps
Furnish and install rear mudflaps
$255.00 $255.00
1 1.11.1 - 10" Aluminum End Gate
***INCLUDED IN BASE PRICE OF 56LS SRW SERVICE BODIES***
$0.00 $0.00
1 1.12.3 - Galvanized sure step with pintle recess - SRW1.12.3
***THIS BUMPER IS INCLUDED IN THE BASE PRICE OF THE 56LS SRW
BODIES***
***IF GALVANIZED SURE STEP BUMPER IS NEEDED ON ONE OF THE
ABOVE LISTED BODIES, A $33.00 DEDUCTION CAN BE APPLIED***
-$33.00 -$33.00
1 1.12.6 - Installation of the rear bumper
Installation of rear bumper
$434.00 $434.00
2
ABM Equipment, LLC
333 2nd Street NE
Hopkins, MN 55343
EQUIPMENT QUOTE
Quote Date:2024-11-08 Quote # Rev # 28764554015 2
Thank you for your business
ABM Equipment, LLC: Phone: (952) 938-5451 / Fax: (952) 938-0159 / Website: abmequip.com
1 1.13.6 - Modify OEM receiver hitch for body install
Ford Chassis
$533.00 $533.00
2 1.14.1 - Load wall liner, Aluminum (Per side)
Both sides of body
$506.00 $1,012.00
2 1.21.1 - Stainless Steel Grab Handle
Stainless Steel Grab Handle (ea)
Rear of body - SS and CS
$69.00 $138.00
1 1.21.4 - Aluminum Grip Strut step rear of body
CS
$270.00 $270.00
1 1.23.1 - Auxilliary fuel fill kit for pickup box removal $434.00 $434.00
1 1.23.16 - Extend Exhaust
Extend exhaust to end of body
$170.00 $170.00
1 1.23.19 - Furnish and install backup camera and Harness
Plug into OEM pigtail (for box removal) for "Ford" - (does not include
programming)
$844.00 $844.00
1 1.23.29 - Reprogram chassis ECM
For LED lights - Required for non-factory box delete 56ls bodies
$510.00 $510.00
1 11.2.29 - 1PLT2 - GFI outlet
GFI outlet with cover plate
Installed Curbside rear of body
$500.00 $500.00
1 11.2.30 - 6C657 - Exterior GFI (additional over interior_
GFI Exterior outlet cover that allows exterior surface mounting of 1PLT2
Installed Curbside rear of body
$163.00 $163.00
1 11.2.31 - 1PLT2 - GFI
Exterior gang box (allows exterior mounting of1PLT2)
Installed Curbside rear of body
$80.00 $80.00
1 Wire GFI Outlet to Factory Supplied Inverter $169.00 $169.00
Total $26,860.00
Terms & Conditions
Estimated Completion Date: Subject to availability, based on information at the time of quote.
Validity of Quote: 30 Days - please contact ABM Equipment for an updated proposal after expiration.
3
ABM Equipment, LLC
333 2nd Street NE
Hopkins, MN 55343
EQUIPMENT QUOTE
Quote Date:2024-11-08 Quote # Rev # 28764554015 2
Thank you for your business
ABM Equipment, LLC: Phone: (952) 938-5451 / Fax: (952) 938-0159 / Website: abmequip.com
Payment: Payment terms are Net 10 days. Any amount paid by a credit card will be subject to a surcharge fee.
A monthly interest charge of 1/2% will be added for late payments.
Taxes: This quote does not include applicable local, state, or (F.E.T.) federal taxes. The quote does not include title or licensing fees.
Delivery: Unless noted on this quotation, equipment is sold F.O.B. point of shipment, and ABM Equipment, LLC’s responsibility shall cease upon delivering the
equipment in good order to the carrier. ABM Equipment, LLC shall not be responsible for delays in delivery due to reasons beyond its control, including labor
disputes and supply chain issues.
Warranty: Warranty coverage shall be based on the manufacturer's warranty terms. Warranty work is to be performed at ABM Equipment, LLC. The warranty
does not include travel charges.
Cancellation: It is understood that any order on this quotation and accepted by the seller shall be firm in as much as ABM Equipment, LLC, in turn, must place
firm orders for the equipment and the parts thereof. No cancellations may be made except on terms agreed to by ABM Equipment, LLC in writing.
Liability: ABM Equipment, LLC assumes no liability for damage due to theft, vandalism, fire, weather, or damage due to gradual deterioration or inherent defects
in such property. In addition, we are not responsible for any damage while storing your chassis or parts on our premises while waiting for modification or
installation. The storage location of the property shall be determined by ABM Equipment, LLC, at its discretion.
Entire Agreement: This quotation sets forth the full terms and conditions applicable to the equipment described herein and may not be modified without ABM
Equipment, LLC written consent. The terms and conditions of this quotation shall prevail over those of any other writing concerning this equipment in case of any
inconsistency between them.
Confidentiality: The information in this quote; and all supporting documentation is confidential and may only be used by ABM Equipment, LLC, and the customer
listed on this quote
Chassis: You agree to accept the following when purchasing a new chassis through ABM Equipment.
1. ABM provided chassis - Pay for the chassis in full as soon as it is available to ABM Equipment for the mounting of the quoted components.
2. Customer supplied chassis - If the chassis is late or cancelled customer must pay for ABM ordered equipment, parts and components. Labor for the
installation will be billed upon completion of the unit.
3. Chassis pricing should be considered a budgetary only and is subject to change when specific model year pricing becomes available from the OEM.
Additionally, the chassis model year is subject to change based on availability at the time of the order.
*Due to extended lead times and market volatility, we reserve the right to impose a surcharge on the quoted price. We are experiencing surcharges from our
suppliers, and passing these on to our customers has become necessary. ABM Equipment will inform you about these surcharges before you begin the build for
your order. If ABM Equipment cannot proceed with the build at the scheduled time because of the unavailability of the chassis, ABM Equipment will invoice the
customer for the cost of the equipment on hand, and payment will be due according to our standard terms.
Please sign below indicating your intent to purchase the above equipment at the price and terms quoted; or with modifications as stated below. The
changes of materials to be supplied, terms of sale, or pricing are contingent upon acceptance by ABM Equipment, LLC.
Customer:
I agree to the terms and
conditions above:
Approved By:
ABM Officer
PO Number
Sales Rep Initials
4