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01-10-05 CCITEM 3-1 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL JANUARY 10, 2005 6:30 PM 1 Mayor Larry Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:34 PM. Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Jessica Stockamp and Mark Thorsted. Absent: CM Dan Scharber. Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Dan Licht, City Planner; Ron Wagner, City Engineer and Andrew MacArthur, City Attorney. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. City Clerk Judy Hudson swore in Mayor Larry Fournier and new Councilmembers Jessica Stockamp and Mark Thorsted, all for four (4) Year Terms. 2 Consider agenda approval. CM Heidner requested to move Item 5.5 to Item 9.1. Mike Robertson requested to add under Item 10.3. Set Interview Time for Park Commission applicants. Mayor Fournier requested to add under Item 10.4. Set Administrative Sub -committee Meeting. CM Heidner motioned adoption of agenda as amended. Seconded by CM Stockamp. All in favor. Motion carried. 3 Consider the following minutes 3.1. December 27 2004 City Council Meeting. CM Heidner noted on Page 3, the motion for Resolution 2004-76 for Mississippi Cove Access, the purpose of the escrow account is for payment for easements and completion of 96`" Street. CM Heidner motioned adoption as amended. Seconded by Mayor Fournier. Voting For the Motion: Mayor Fournier, CM Heidner Abstained: CM Stockamp, CM Thorsted. Motion carried. 4 Open Forum: (5 minute limit) 4.1. Special Presentation: Finance Director GM Groen Discussion of Investment Policy & Fixed Assets Policy. Gary Groen briefly went over the Investment and Fixed Assets Policies. Mayor Fournier said a Workshop will be set later in the meeting to further review these. 4.2. Special Presentation: Pat Hilden Lin -Bar Estates request for an exemption from the Snowmobile Ordinance for this development to use the right-of-way. Pat Hilden, 7094 Odell Avenue NE, stated he views snowmobiling as a right and he and his neighborhood feel this has been taken away from them. They have contacted two property owners and received permission to go on their properties. He asked for City Council Meeting of January 10, 2005. Page 2. exemption for Lin -Bar Estates from the current Snowmobile Ordinance so they could ride about one-half mile to the nearest trail. Mr. Hilden presented a petition from the residents in Lin -Bar Estates to exempt from the current Snowmobile Ordinance. Chris Ulrick, 14608 72nd Street, stated his main reason for moving into Lin -Bar Estates was of the ability to snowmobile next to it. Scott Qusey, 9257 65`h Street, stated he has lived here since 1998 and his reason for moving here was for the snowmobile trail. He is involved with snowmobile associations and they printed 15,000 maps this year and these maps show the trail that the City just banned. Jerry Olegar, 7170 Ogren Avenue, requested exemption. CM Heidner noted the trails were not being maintained since the local snowmobile club disbanded. Pat Hilden noted that 13 new people have joined the St. Michael Club and will be working to maintain the trails. Mayor Fournier said he supported the recent amendment to the Snowmobile Ordinance as the City receives so many complaints about snowmobiles every year and he feels the City had to start somewhere. Mayor Fournier motioned to amend the Snowmobile Ordinance to read "but specifically excluding that portion of the 701h Street right-of-way from the west line of the Oakwood Avenue right-of-way east to the east line of the plat of Lin -Bar Estates and the plat of Lin Bar Estates". Seconded by CM Heidner. All in favor. Motion carried. Lavonne Knoll, 891h Street, asked who is out reviewing decks. Staff explained this is the City's Assessor's assistant, that under State law properties are reviewed every 4 years. Steve Jarmusek, 8483 Needham Avenue, and Rob Vanderberg, 8574 Ogren Avenue, asked if there is an area they could park their snowmobile trailer and snowmobile to the trails. The Council directed the Parks Commission to look into this. 5. Consent Agenda. (Non -controversial items). 5.1. Approve Claims List. 5.2. Adopt Resolution 2005-01 Establishing Depositories for City Funds. 5.3. Adopt Resolution 2005-02 Adopting Elk River Star News as Otsego's Official Newspaper. 5.4. Approve payment to Bonestroo Rosene Anderlik for $13,112.27 for West WWTP. CM Heidner motioned adoption of the Consent Agenda. Seconded by CM Stockamp. All in favor. Motion carried. 6. Public Works. Brad Belair had no updates. City Council Meeting of January 10, 2005. Page 3. 7. Dan Licht, City Planner. 7.1. Arbor Creek III Addition Final Plat. Dan Licht presented the Planner's Report. Ron Wagner presented the Engineering Report. The applicant, John Jackels, stated he agrees with all the conditions. CM Heidner motioned to approve Final Plat for Arbor Creek III subject to the five conditions listed in the Findings of Fact. Seconded by CM Thorsted. All in favor. Motion carried. 7.2. Residential Sewer Capacity - Resolution 2005-03 Dan Licht presented the Planner's Report. Mike Robertson recommended to contact the MPCA to lower the REC Standard from 250 to 150 gpd. He discussed this with Bonestroo and the Met Council is using 180 gpd for new housing and other communities have succeeded in using a lower REC Standard. This would make more RECs available for both plants. CM Heidner motioned to set a Workshop to discuss sewer capacity for January 19, 2005 at 5 PM. Seconded by CM Stockamp. All in favor. Motion carried. Mike Robertson recommended to start work on the EAW. The City Council's consensus was not to start this until a Development Plan is completed. CM Heidner motioned to direct Bonestroo to contact the MPCA to decrease the REC Standard with numbers supporting this by Otsego's Engineer. Seconded by CM Thorsted. All in favor. Motion carried. 8. Ron Wagner, City Engineer. 8.1. Parell & 891h Paving Estimate A. Paving and Assessment Estimate. B. Street Light Alternatives and Cost Estimate. Ron Wagner presented his estimate of the cost for this project. Cliff Noll, 15420 891h Street, stated he thought the estimate was reasonable. Mayor Fournier direct Mr. Noll to bring back to the Council a petition from his neighbors. Mr. Wagner went over the Street Lights for 891h and Parell Avenue. Mayor Fournier motioned to approve the City Engineer's recommendation. Seconded by CM Heidner. All in favor. Motion carried. 8.2. Wright County's request for partnership in Aerial Photography. CM Heidner will discuss with the County. 8.3. Other EngineeringItems. ems. Mr. Wagner also discussed constructing an extra quarter mile going east on 701h Street. The Council directed the City Engineer to bring back a Change Order for the Council review. City Council Meeting of January 10, 2005. Page 4. 9 Andrew MacArthur, City Attorney. 9.1. 5.5. Approve Lease Agreement with CITESCAPE LLC, for Water Tower No 2 Antenna Space (Removed from Consent Agenda). CM Heidner was concerned with the leasers having a key. He also noted on page 3 there is no paragraph 8.A., which is referred to, and also he thinks there are more than one antennas to be installed and wants this checked into. Mike Robertson suggested that Citescape provide the City with a diagram of their proposed installation. 9.2. Riverwood National Addendum to Developer's Agreement. Mr. MacArthur explained he met with Chris Bulow last Thursday to determine what progress has been made to submitting materials for Riverwood National's Water and Sewer System. Ron Wager said he received Well Plans and Specs, and Pump House Plans except for the mechanical and electrical specifications. He has also received the schematic specs for the wastewater treatment plant. The Lift Station needs to be completed before any Certificate of Occupancies are issued. Lynn Caswell of John Oliver and Associates, said that Mr. Bulow agrees with the addendum. They have also received a verbal approval from the Health Department and the drilling will start this week on the main water supply well. He met with the Electrical Engineer last week and he should have the complete plans and specs this week. CM Heidner motioned to approve the addendum. Seconded by CM Stockamp. All in favor. Motion carried. 10. Council Items: 10.1. Mayor Fournier• Appointments to City Commissions. Planning Commission: CM Heidner Alternate: CM Thorsted Park and Rec. CM Stockamp Alternate: CM Thorsted Heritage: CM Stockamp Alternate: CM Scharber Police Commission: CM Heidner, CM Scharber Alternate: Mayor Fournier Public Works Sub -committee: Mayor Fournier, CM Scharber Alternate: CM Thorsted Administrative Sub -committee: Mayor Fournier, CM Heidner Alternate: CM Scharber Otsego Creek Authority: CM Stockamp, CM Thorsted Alternate: CM Heidner River Rider/Drug Task Force: CM Stockamp Alternate: CM Heidner Post Office: CM Thorsted, CM Stockamp Alternate: Mayor Fournier City Council Meeting of January 10, 2005. Page 5. Albertville/Otsego Shared Road Sub -committee (70`h St) CM Scharber, CM Thorsted Alternate: CM Heidner Sewer Sub -committee: CM Heidner, Mayor Fournier Alternate: CM Scharber Otsego Police Department: CM Heidner, CM Scharber Alternate: Mayor Fournier Otsego/Dayton Sewer Sub -committee: CM Heidner, Mayor Fournier Alternate: CM Stockamp Otsego Fire Department: CM Scharber, CM Thorsted Alternate: CM Heidner Otsego West Parks: CM Stockamp, CM Thorsted Alternate: CM Heidner CM Heidner motioned to confirm these appointments by Mayor Fournier. Seconded by CM Stockamp. All in favor. Motion carried. Mayor Fournier opened nominations for Deputy Mayor. CM Stockamp motioned to nominate CM Heidner as Deputy Mayor. Seconded by Mayor Fournier. All in favor. Motion carried. CM Thorsted motioned to close the nominations. Seconded by Mayor Fournier. All in favor. Motion carried. 10.2. Set Administrative Subcommittee. Mayor Fournier set Wednesday, January 12, 2005 at 1:30 PM. 10.3. Set Cid Council Workshop for Finance and Administrative. The Council set January 31, 2005, 5:30 PM. 10.4. Park Commission Interviews. The Council directed staff to set interviews prior to the January 31S` Workshop. 11 Mike Robertson City Administrator. 11 1 Consider Park Shelter Rental Policy The Council directed Mike to sent this to the Parks Commission for their review. 12 Judy Hudson, City Clerk. Judy said a Election Voter Booth has been set up for Council to review and consider purchasing. City Council Meeting of January 10, 2005. Page 6. 13. Adjourn by 10 PM. CM Stockamp motioned to adjourn. Seconded by CM Thorsted. All in favor. Motion carried. Meeting adjourned at 10:06 PM. Mayor Larry Fournier ATTEST: Judy Hudson, City Clerk/Zoning Adm.