Item 3.13 Network and Server Equipment Improvement Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Information Technology Information Technology Manager Boyd December 9, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.13 – Network & Server
Equipment Improvement
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
X Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve the purchase of networking and server equipment.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2025 Capital Improvement Plan (CIP) includes the server system replacement.
The current network switches went end of life in 2020 and should have been replaced before then. Being end of life the
switches no longer receive security patches and are currently exposing the City to security vulnerabilities. The
FortiSwitches proposed will provide the necessary network bandwidth and ports needed for fiber infrastructure, also the
switches are layer three switches upgrading the City from layer two switches. The single firewall at City Hall has gone end
of life and the licensing is up June 2025. The proposed FortiGate firewalls will be in a high availability stack allowing for
redundancy and increased security measures. The access points across City Hall and Prairie Center are going on eight
years old, the typical life span of this equipment is five years. With the increased volume of virtual meetings as well as an
increase in staffing the current access points cannot handle the workload causing them to crash or fail. The physical
Server infrastructure will be going end of life next year in 2025. The City server licenses ended mainstream updates
beginning of 2024. With the new servers it will be increasing the storage space to allow for continued growth, as well as
new capabilities for archiving emails, and a new back-up system.
Staff has reviewed multiple quotes from various vendors and is recommending the purchase of equipment from ESX.
The Administrative Subcommittee was presented with this information at their December 4, 2024, meeting and provided
direction for City Council consideration of approval.
SUPPORTING DOCUMENTS ATTACHED:
• Quote – ESX Technology Solutions
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quote from ESX Technology Solutions in the amount of $109,475.69 and to authorize the
network and server equipment improvement project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 439 – City Buildings & Property Maintenance
Yes (2025)
Sales Proposal 20369
11/26/2024 NET 30TermsDate 30 days
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:
7634414414
Ben Boyd
Email:bboyd@ci.otsego.mn.us
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:Ben Boyd
7634414414
bboyd@ci.otsego.mn.usEmail:
ESX Technology Solutions, LLC
7160 Shady Oak Road
Eden Prairie, MN 55344
UNITED STATES
Attn:Jerry Carlson
0SO
ESX Technology Solutions,
LLC
Customer Ship To Proposal By
Valid for
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
RS822+ SYNOLOGY 1 1,206.000.00 1,206.000001SYNOLOGY 4-BAY RACKSTATION SYST
RS822+ DISKLESS
HAT5310-8T SYNOLOGY 2 650.000.00 325.000002Synology Enterprise 3.5" SATA HDD HAT5310
8TB
Your Price $ 1,856.00
All Currency Totals are in US Dollar
Comments to Customer Shipping costs TBD
You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order (if any), sign, then mail, email or fax back to us
Full Name Signature
PO
Quote
Comment
Generated with IQ reseller 11/26/2024 12:25:34 www.IQreseller.com 1 of 1
Sales Proposal 20383
11/26/2024 NET 30TermsDate 30 days
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:
7634414414
Ben Boyd
Email:bboyd@ci.otsego.mn.us
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:Ben Boyd
7634414414
bboyd@ci.otsego.mn.usEmail:
ESX Technology Solutions, LLC
7160 Shady Oak Road
Eden Prairie, MN 55344
UNITED STATES
Attn:Jerry Carlson
0SO
ESX Technology Solutions,
LLC
Customer Ship To Proposal By
Valid for
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
210-AYJZ DELL 2 1,867.180.00 933.590002PowerEdge R650 Server
No Backplane No Backplane No Rear
Storage No HD, No Backplane, 2CPU
Additional Processor Selected
Performance Optimized 3200MT/s
RDIMMs Diskless Configuration (No RAID,
No Controller) No Controller No Hard
Drive Power Saving Dell Active Power
Controller UEFI BIOS Boot Mode with GPT
Partition PowerEdge R650 Motherboard
with Broadcom 5720 Dual Port 1Gb On-
Board LOM Luggage Tray x8 and x10
Chassis, R650 No Operating System No
Media Required No Quick Sync
iDRAC,Factory Generated Password iDRAC
Service Module (ISM), NOT Installed
iDRAC Group Manager, Disabled No
Systems Documentation, No OpenManage
DVD Kit PowerEdge R650 Shipping
PowerEdge R650 CCC Marking, No CE
Marking PowerEdge R650 Non BIS
Marking Custom Configuration None
Required Thank you for choosing Dell
ProSupport Plus. For tech support,
visit //www.dell.com/contactdell On-Site
Installation Declined Power Cord - C13,
3M, 125V, 15A (North America, Guam,
North Marianas, Philippines, Samoa,
Vietnam)
461-AAIG DELL 2 47.840.00 23.920003Trusted Platform Module 2.0 V3
338-CBWI INTEL 2 540.320.00 270.160004Intel Xeon Silver 4309Y 2.8G, 8C/16T,
10.4GT/s,
Intel Xeon Silver 4309Y 2.8G, 8C/16T,
Generated with IQ reseller 11/26/2024 12:32:08 www.IQreseller.com 1 of 2
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
10.4GT/s, 12M Cache, Turbo, HT (105W)
DDR4-2666
338-CBWI INTEL 2 540.320.00 270.160005Intel Xeon Silver 4309Y 2.8G, 8C/16T,
10.4GT/s,
Intel Xeon Silver 4309Y 2.8G, 8C/16T,
10.4GT/s, 12M Cache, Turbo, HT (105W)
DDR4-2666
750-ADIH DELL 2 96.100.00 48.0500064 High Performance Fans for 2 CPU
450-AMDK DELL 2 411.120.00 205.560007Dual, Hot-plug, PSU (1+1), 800, Mixed Mode
TM
330-BBRR DELL 2 203.600.00 101.800008Riser Config 1, Half Length, Low Profile, 1 x16
and 1 x8 Slo
540-BCOB DELL 2 41.080.00 20.540009Broadcom 5720 Quad Port 1GbE BASE-T
Adapter, OCP NIC 3.0
325-BCHH DELL 2 23.680.00 11.840010Standard Bezel
403-BCMB DELL 2 1,049.800.00 524.900011BOSS-S2 controller card + with 2 M.2 480GB
(RAID 1)
403-BCNP DELL 2 24.140.00 12.070012BOSS Cables and Bracket for R650
385-BBQV DELL 2 242.260.00 121.130013iDRAC9, Enterprise 15G
770-BDMT DELL 2 33.020.00 16.510014Cable Management Arm
770-BECD DELL 2 59.880.00 29.940015ReadyRails Sliding Rails Without Cable
Management Arm or Str
340-CUQO DELL 2 49.100.00 24.550016R650 Ship 8x2.5
853-2137 DELL 2 99.080.00 49.540017Dell Hardware Limited Warranty Plus Onsite
Service
853-2179 DELL 2 378.480.00 189.240018ProSupport Plus Mission Critical 4-Hour 7x24
Onsite Service
370-AEVQ DELL 32 7,168.000.00 224.00002016GB RDIMM, 3200MT/s, Dual Rank
540-BDRS DELL 2 1,109.680.00 554.840021Emulex LPe36002 Dual Port
FC64 Fibre Channel HBA, PCIe Low Profile
412-AAVP DELL 2 57.980.00 28.990022Heatsink for 2 CPU configuration
(CPU less than or equal to 165W)
853-2205 DELL 2 1,207.740.00 603.870023ProSupport Plus Mission Critical
4-Hour 7x24 Onsite Service with Emergency
Dispatch 2 Years Extended
853-2206 DELL 2 3,409.360.00 1,704.680024ProSupport Plus Mission Critical
7x24 Technical Support and Assistance 5 Years
Your Price $ 18,659.76
All Currency Totals are in US Dollar
Comments to Customer Shipping costd TBD
You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order (if any), sign, then mail, email or fax back to us
Full Name Signature
PO
Quote
Comment
Generated with IQ reseller 11/26/2024 12:32:08 www.IQreseller.com 2 of 2
Sales Proposal 20390
11/26/2024 NET 30TermsDate 30 days
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:
7634414414
Ben Boyd
Email:bboyd@ci.otsego.mn.us
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:Ben Boyd
7634414414
bboyd@ci.otsego.mn.usEmail:
ESX Technology Solutions, LLC
7160 Shady Oak Road
Eden Prairie, MN 55344
UNITED STATES
Attn:Jerry Carlson
0SO
ESX Technology Solutions,
LLC
Customer Ship To Proposal By
Valid for
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
4680-3P4-0000 IBM 1 5,390.520.00 5,390.5200014680-3P4 #1:IBM Storage FlashSystem 5045
SFF Control Enclosu
4680-3P4-ADN1 IBM 1 0.000.00 0.000002Order Type 1 - CTO
4680-3P4-AHP6 IBM 1 12.470.00 12.470003Power Cord - PDU C20
4680-3P4-AHZD IBM 1 0.000.00 0.000004All Flash Solution Indicator
4680-3P4-AKNC IBM 1 0.000.00 0.000005Premium S&H Indicator
4680-3P4-AL80 IBM 10 7,258.200.00 725.8200061.92TB 12 Gb SAS 2.5 Inch Flash Drive
4680-3P4-ALBG IBM 1 1,802.000.00 1,802.00000716 Gb FC 4 Port Adapter Cards (Pair)
4680-3P4-ALGA IBM 1 301.500.00 301.50000832 GB Cache Upgrade
4680-3P4-ALH0 IBM 1 0.000.00 0.000009Expert Care Indicator
4680-3P4-ALJ5 IBM 1 0.000.00 0.000010EC Basic 5 Year
4690-B05-0000 IBM 1 2,002.000.00 2,002.0000114680-3P4 #1:5 year Expert Care Basic
5608-B22-0000 IBM 1 0.000.00 0.0000123-Year Registration SWMA for 5608-PC2
5608-B22-0001 IBM 1 928.000.00 928.000013Per Storage Device SWMA 3 Year Reg
5608-PC2-0000 IBM 1 0.000.00 0.000014IBM Spectrum Control Select Edition
5608-PC2-0001 IBM 1 2,751.790.00 2,751.790015Per Storage Device with 1 Year SW Maint
5775-STG-0000 IBM 1 0.000.00 0.000016Support Line for Storage - 5 Year
5775-STG-0526 IBM 1 0.000.00 0.000017Support per Server (N/C)
Your Price $ 20,752.48
Total Sale 20,446.48
306.00Freight
All Currency Totals are in US Dollar
Quote
Comment
Generated with IQ reseller 11/26/2024 12:47:16 www.IQreseller.com 1 of 2
You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order (if any), sign, then mail, email or fax back to us
Full Name Signature
PO
Generated with IQ reseller 11/26/2024 12:47:16 www.IQreseller.com 2 of 2
Sales Proposal 20423
11/26/2024 NET 30TermsDate 30 days
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:
7634414414
Ben Boyd
Email:bboyd@ci.otsego.mn.us
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:Ben Boyd
7634414414
bboyd@ci.otsego.mn.usEmail:
ESX Technology Solutions, LLC
7160 Shady Oak Road
Eden Prairie, MN 55344
UNITED STATES
Attn:Jerry Carlson
0SO
ESX Technology Solutions,
LLC
Customer Ship To Proposal By
Valid for
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
DG7GMGF0M80J:0
002 MICROSOFT 2 1,886.240.00 943.120001SQL Server 2022 Standard Edition (NCE COM
BAS PER 1TM)
DG7GMGF0PWHC:0
003 MICROSOFT 2 2,247.480.00 1,123.740002Windows Server 2025 Standard - 16 Core
License Pack
(NCE COM BAS PER 1TM)
Your Price $ 4,133.72
All Currency Totals are in US Dollar
You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order (if any), sign, then mail, email or fax back to us
Full Name Signature
PO
Quote
Comment
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Sales Proposal 20425
11/26/2024 NET 30TermsDate 30 days
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:
7634414414
Ben Boyd
Email:bboyd@ci.otsego.mn.us
City of Otsego
13400 90th Street NE
Otsego, MN 55330
UNITED STATES
Phone:
Attn:Ben Boyd
7634414414
bboyd@ci.otsego.mn.usEmail:
ESX Technology Solutions, LLC
7160 Shady Oak Road
Eden Prairie, MN 55344
UNITED STATES
Attn:Jerry Carlson
0SO
ESX Technology Solutions,
LLC
Customer Ship To Proposal By
Valid for
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
FG-120G-BDL-950-
60 FORTINET 2 18,797.480.00 9,398.740001FortiGate-120G
Hardware plus 5 Year FortiCare Premium
and FortiGuard Unified Threat Protection
(UTP)
FS-448E-FPOE FORTINET 3 12,187.050.00 4,062.350002Layer 2/3 FortiGate switch controller
compatible PoE+ switch
48 x GE RJ45 ports, 4 x 10 GE SFP+, with
automatic Max 772W POE output limit
FC-10-S448F-247-
02-60 FORTINET 3 7,201.470.00 2,400.490003FortiSwitch-448E-FPOE 5 Year 24x7 FortiCare
Contract
FS-424E-FPOE FORTINET 1 1,894.370.00 1,894.370004Layer 2/3 FortiGate switch controller
compatible PoE+ switch
24 x GE RJ45 ports, 4 x 10 GE SFP+, with
automatic Max 421W POE output limit
FC-10-S424F-247-
02-60 FORTINET 1 1,119.400.00 1,119.400005FortiSwitch-424E-FPOE
5 Year FortiCare Premium Support
FAP-431G-A FORTINET 5 4,664.600.00 932.920006FortiAP-431G Indoor Wireless AP - Trio Radio
(Wi-Fi-6E IEEE 802.11ax Tri-band
2.4/5/6GHz and dual 5G operation 4+4+4 4
streams 3 radios) [Note: 6GHz band not
available in all regulatory domains], internal
antennas, 2x 5G Base-
FC-10-PG431-247-
02-60 FORTINET 5 2,756.400.00 551.280007FortiAP-431G
5 Year FortiCare Premium Support
FAP-234G-A FORTINET 2 1,670.900.00 835.450008FortiAP-234G Outdoor Wireless AP
Tri radio (Wi-Fi-6E IEEE 802.11ax Tri-band
2.4/5/6GHz and dual 5G operation 2+2+2 2
streams 3 radios) [Note: 6GHz band not
available in all regulatory domains], internal
Generated with IQ reseller 11/26/2024 12:45:33 www.IQreseller.com 1 of 2
Item Mfgr Description Qty ExtendedUnit PriceList PriceLine
antennas, 2x 100/100
FC-10-P234G-247-
02-60 FORTINET 2 987.360.00 493.680009FortiAP-234G
5 Year FortiCare Premium Support
FN-TRAN-SFP+SR FORTINET 8 634.400.00 79.30001010GE SFP+ transceiver module, short range
for all systems
SFP+ and SFP/SFP+ slots
FN-CABLE-SFP+3 FORTINET 10 797.500.00 79.75001110 GE SFP+ passive direct attach cable
3m 10 GE SFP+ passive direct attach cable,
3m for systems with SFP+ and SFP/SFP+
slots.
FC1-10-AZVMS-
465-01-60 FORTINET 1 5,204.120.00 5,204.120012FortiAnalyzer-VM Subscription License with
Support 5 Year
Subscription license for 5 GB/Day Central
Logging & Analytics. Include FortiCare
Premium support, IOC, Security Automation
Service and FortiGuard Outbreak Detection
FAC-VM-BASE FORTINET 1 1,489.180.00 1,489.180013FORTIAUTHENTICATOR VM LICS WITH 100U
VM License VM Base License supports 100
users. Expand user support to 1 million plus
users by using FortiAuthenticator VM
Upgrade License. Unlimited vCPU.
Supporting VMware ESXi / ESX, Microsoft
Hyper-V,
FC1-10-0ACVM-
248-02-60 FORTINET 1 1,760.760.00 1,760.760014FortiAuthenticator
VM License 5 Year FortiCare Premium
Support (1 - 500 USERS)
FTM-ELIC-50 FORTINET 1 2,908.740.00 2,908.740015FORTITOKENMOBILE SW 1TIME PW TOKENS
Your Price $ 64,073.73
All Currency Totals are in US Dollar
You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order (if any), sign, then mail, email or fax back to us
Full Name Signature
PO
Quote
Comment
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