Item 3.14 Security Camera and Door Access Systems Improvement Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Information Technology Information Technology Manager Boyd December 9, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.14 – Door & Camera Security
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve the purchase and installation of security camera & door access
systems.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2025 Capital Improvement Plan (CIP) includes replacement of the security camera systems & door access systems
The current doors and camera systems have reached their end of life. Both systems are no longer supported and the
hardware used in both systems is from a company that went defunct. City staff is currently experiencing issues on a
regular basis with the door access system, it is having issues being reliable resulting in doors not unlocking. If the city
were to experience a total failure in either system, there would be no option to repair the system.
Staff has reviewed multiple quotes from various vendors and is recommending the purchase and installation of Avigilon
Alta systems provided by Telecom Technologies.
The Administrative Subcommittee was presented with this information at their December 4, 2024, meeting and provided
direction for City Council consideration of approval.
SUPPORTING DOCUMENTS ATTACHED:
• Quote – Telecom Technologies, Inc.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quote from Telecom Technologies, Inc. in the amount of $50,283.00 and to authorize the
security camera & door access systems improvement project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 439 – City Buildings & Property Maintenance
Yes (2025)
800.682.0253
P.651.456.5800
F.651-456-9600
PREPARED FOR: BEN BOYD - IT Manager
PREPARED BY: Nick Nielsen | Director of Sales
DATE: 11/12/2024
AVIGILON ALTA CLOUD BASED PROPOSAL FROM TTI
1. PRICING IS ONLY FOR SERVICES QUOTED HERE
2. PRICING VALID FOR 30 DAYS FROM QUOTE DATE ON PRICING SHEET
3. ALL FEE'S SUBJECT TO APPLICABLE TAXES
4. WORK PERFORMED DURING NORMAL BUSINESS HOURS UNTIL OTHERWISE SPECIFIED OR NEGOTIATED WITH TTI AND CUSTOMER (M-F 7AM-3:30PM, LOCAL)
5. OVERTIME DEFINED TO BE OUTSIDE THESE HOURS AND WILL BE CHARGED 1.5X TIME THE TECH HOURLY RATE
6. THIS QUOTE ASSUMES TTI TO PROVIDE HARDWARE, SOFTWARE AND REQUIRED LABOR FOR THE SCOPE OF WORK PROVIDED
7. THE MINIMUM LEAD TIME FOR SCHEDULING IS UP TO (7) BUSINESS DAYS FROM RECEIPT AND SIGNED ESTIMATE BELOW. SUBJECT TO DEPOSIT INVOICE BEING RECEIVED.
8. TELECOM TECHNOLOGIES IS NOT RESPONSIBLE FOR PULLING PERMITS UNLESS EXPLICABLY STATED IN SAID S.O.W. OR QUOTATION PROVIDED.
10. BY SIGNING BELOW, CUSTOMER AGREES TO THE TERMS FOR THIS PROJECT AND PAYMENT SET FORTH BY TTI FOR SOURCING REQUIRED MATERIALS.
WARRANTIES
CHANGES TO WORK
CITY OF OTSEGO TELECOM TECHNOLOGIES, INC
SIGNATURE BY:
TITLE: SIGNED BY & DATED:
DATE:Customer satisfaction is not only our promise
2935 W SERVICE RD | SUITE 100 | EAGAN MN 55121 it’s our guarantee….
13. TELECOM TECHNOLOGIES IS NOT RESPONSIBLE FOR ANY ADDITIONAL EXPENSE, DELAY OR OTHER LOSS CAUSED BY HIDDEN CONDITIONS IN THE WORK OR AT THE JOBSITE
WHICH COULD NOT REASONABLY HAVE BEEN DISCOVERED UPON INSPECTION PRIOR TO ENTERING INTO THIS CONTRACT. UNLESS OTHERWISE AGREED TO IN WRITING BY THE
PARTIES, CONNECTIONS AND AVAILABILITY TO LINE VOLTAGES OF 110V OR HIGHER ARE TO BE SUPPLIED AND PROVIDED BY OTHERS, AND ARE AT THE SOLE RESPONSIBILITY
AND EXPENSE OF CUSTOMER.
14. TELECOM TECHNOLOGIES MAY RELY ON VERBAL CHANGES ORDERED TO THE WORK MADE BY REPRESENTATIVES OF CUSTOMER, UNLESS AND UNTIL CUSTOMER
IDENTIFIES THOSE INDIVIDUALS WITH SOLE AUTHORITY TO ORDER CHANGES IN THE SCOPE OF WORK.
9. FINANCIAL CLARIFICATIONS: 50% DEPOSIT REQUIRED FOR TOTAL AMOUNT OF PROJECT PROPOSAL TO SOURCE AND SCHEDULE WITH TTI. REMAINING BALANCE DUE UPON
RECEIPT AFTER PROJECT COMPLETION.
**TAXES, SHIPPING, HANDLING AND OTHER FEES MAY APPLY. WE RESERVE THE RIGHT TO CANCEL ORDERS ARISING FROM PRICING OR
OTHER ERRORS
ASSUMPTIONS AND GENERAL CONDITONS:
QUOTE SUMMARY
ESTIMATED ITEMS (HARDWARE/SOFTWARE)
SERVICE & LABOR
TOTAL:
AMOUNT:
34,518.00$
15,765.00$
50,283.00$
11. IF CLOUD OFFERINGS WITH SUBSCRIPTIONS ARE APART OF THE PROJECT. TELECOM TECHNOLOGIES WILL GIVE ADVANCED RENEWAL NOTICE BASED ON THE
SUBSCRIPTION OPTION CHOSEN BY CUSTOMER. THIS WILL BE BILLED ANUALLY TO CUSTOMER AT A MINIMUM.
12. TELECOM TECHNOLOGIES WARRANTS TO CUSTOMER THAT THE GOODS AND SERVICES FURNISHED HEREUNDER WILL, FOR A PERIOD OF NINETY (90) DAYS FROM DELIVERY
OR SUBSTANTIAL COMPLETION OF THE WORK, WHICHEVER IS LATER (UNLESS OTHERWISE STATED), BE FREE FROM DEFECTS IN MATERIALS AND WORKMANSHIP, AND COMPLY
WITH THE APPLICABLE CODES AND INDUSTRY STANDARDS.
ANY SERVICE PERFORMED OUTSIDE OF THAT 90 DAY PERIOD WILL BE BILLED AT STANDARD AND CUSTOMARY RATE FOR REMOTE TECH SUPPORT OR IF ONSITE IS REQUIRED.
CUSTOMERS' SOLE REMEDY UNDER THIS WARRANTY SHALL BE LIMITED, GOODS AND/OR SERVICES OR REFUND OF THE CONTRACT PRICE. EQUIPMENT INSTALLED IS 100%
WARRANTED WITH FULLY PAID SUBSCRIPTION(S) FOR DEVICES AND WITH (OEM) SUPPORT CONFIRMING A DEFECT OF THE OEM PRODUCT.
CUSTOMER SHOULD NOT RETURN PRODUCT OR REMOVE ANY POST-INSTALLATION WORK WITHOUT APPROVAL FROM A TTI TECHNICIAN.
HIDDEN CONDITIONS
THE FIGURES PRESENTED ARE DEEMED CONFIDENTIAL AND SHALL NOT BE SHARED OR DISCLOSED TO ANYONE BUT THE PARTIES INCLUDED.
QUOTATION Quote No.Quote Date
Q-275 11/12/2024
800.682.0253
Quote Valid Until:12/12/2024
P.651.456.5800 Account Rep:NMN
F.651-456-9600 Email:EMAIL
ESTIMATED ITEMS:
Qty.Extended Price
1 11,030.00$
1 3,400.00$
1 13,380.00$
8 1,432.00$
1 15,765.00$
1 2,126.00$
3 3,150.00$
50,283.00$
SALES TAX EXEMPT
Grand Total 50,283.00$
FOB:
FREIGHT
TERMS
AVAILABILITY
Payment in full is required by the terms set forth above. Past Due Invoices are subject to a service fee of 1.5% (18% per Annum) of
unpaid balance per month or the highest rate allowable by law. In the event that collection activity must be pursued in order to
secure payment. Customer will be soley responsible for all attorneys fees, costs and expenses incurred on behalf of the Vendor
arising out of or relating to collection of Past Due Invoices. Taxes outside of the state of MN are the responsibility of the purchasing party.
Customer satisfaction is not only our promise
2935 W SERVICE RD | SUITE 100 | EAGAN MN 55121 it’s our guarantee….
15,765.00$
LABOR SCOPE: ESTIMATED 92-96 TECH HOURS FROM TTI'S TEAM TO COMPLETE ALL SCOPE OF WORK FOR (19) READERS, (8)
TOTAL CAMERAS AT EACH OF THE TWO BUILDINGS AND ALL RELATED CABLING AND REQUIRED CONFIGURATIONS TO
ONBOARD NEW SYSTEM. INCLUDING 2HRS OF TRAINING AND PROJECT MGMT FROM TTI WITH TRIP CHARGES
ONBOARDING STAFF ROSTERS AND SETTING BOTH SITES UNDER THE SAME ORG.
GRAND PROJECT TOTAL PRE-TAX
AVIGILON CAMERA OPTIONS: (4) COMPACT INTERIOR DOME CAMERAS, (4) EXTERIOR TRI-LENS MULTI-HEAD CAMERAS WITH
30-DAYS ONBOARD STORAGE PLUS 30-DAY CLOUD WITH LICENSE
FREE OPEN PATH AND AVA INTEGRATION
CORNER MOUNTS, WALL MOUNTS AND APPROPRIATE PENDANT CAPS AND MOUNTING CONFIGURATIONS FOR ALL CAMERA
LOCATIONS PER THE MAP
12-MONTH CAMERA LICENSE FOR AVA AWARE (30-DAY STORAGE ON THE DEVICE AND 30-DAYS OF CLOUD STORAGE PER
LICENSE)
COMES WITH REAL-TIME UPDATES, PACTHES, FIRMWARE UPGRADES, AVA AWARE VMS PLATFORM FOR VIEWING VIA.
WEBBROWSER OR MOBILE APP.
179.00$
CAT6 PLENUM CABLE FOR PRAIRIE BLDG. CAMERAS, DOOR READER WIRING FED TO EACH ENTRY AND ALL ELECTRIC STRIKES
AND DOOR HARDWARE INSTALLED OR IN PLACE, ALL OTHER MISC RELATED MATERIAL NEEDED INCLUDING BUT NOT SUBJECT
TO WIRE MOLD, CONDUIT AND MOD PLUG ENDS FOR DIRECT TERMINATIONS. 16-PORT POE SWITCH WITH 30W PER PORT
NOT INCLUDED. POE INJECTORS OR POE++ RECOMMENDED FOR MULTI-LENS CAMERAS.
BATTERIES FOR EACH CONTROLLER (NOT UPS UNITS)
BOOM LIFT RENTAL
REQUIRED LOCKSMITH WORK: PRAIRIE BUILDING IS THE ONLY LOCKSMITH WORK ON SOME ENTRIES, AS WE ARE SWAPPING
OUT THE 15 EXISITNG READERS AT CITY HALL BLDG. INCLUDING IT ROOM AT CITY HALL (UPDATED PHOTO REQUESTED FROM
BEN B)
2,126.00$
1,050.00$
REFER TO TERMS & PROPOSAL PAGE
AVAILABLE
Comments
BUDGETARY PROPOSAL FOR BEN AND THE CITY OF OTSEGO
AVIGILON ALTA CLOUD SOLUTION
BUILDINGS INCLUDED ARE: CITY HALL & PRAIRIE CENTER BLDG****
Description of Services
ACCESS CONTROL HARDWARE: 16-DOOR SMART HUB CONTROLLER & 4DOOR SMART HUB, (18) STD MULLION READER ($260)
ACCESS CONTROL SOFTWARE: 25-PACK OF ENTRIES - PREMIUM 12-MONTH OPTION**
$3,400 PER YEAR SUBSCRIPTION AND ALLOWS FOR UP TO 7 ADDED ENTRIES IN THE FUTURE. (18 READERS INCLUDED ABOVE^)
UNIT PRICE
11,030.00$
3,400.00$
N/A
TO BE ADDED - (3% OF HARDWARE TOTAL ADDED ON INVOICES)
13,380.00$
THE FIGURES PRESENTED ARE DEEMED CONFIDENTIAL AND SHALL NOT BE SHARED OR DISCLOSED TO ANYONE BUT THE PARTIES INCLUDED.