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02-14-05 CCSTATE OF MINNESOTA PATRICIA ANDERSON STATE AUDITOR February 9, 2005 OFFICE OF THE STATE AUDITOR G0(jj SUITE 500 � t , ...� �� 525 PARK STREET ° ��r s 9 1C X) SAINT PAUL, MN 55 103 2139 state. auditor @ state. m4il) 1 -800- 627 -3529 (Relay Service) The Honorable Larry Fournier Mayor City of Otsego 8899 Nashua Avenue North East Otsego, Minnesota 55330 -7314 Dear Mayor Fournier: Thank you for the assistance of your staff in providing your City's audit and other requested information to this office. We have completed our review of your City's 2003 audit. and related documents. In reviewing your City's audit, we noticed a comment by your auditor that your sewer enterprise fund had a loss as well as a negative fund balance for 2003, 2002, and 2001. In light of this fact, I encourage your City to examine its sewer enterprise fund operations. The purpose of an enterprise fund is to be self - sustaining not needing the support of another enterprise or other government fund. If after examining the sewer enterprise fund operations, the City finds a way to turn the operation into a profitable one for the City, I would be interested in hearing about the changes that you made and found to be successful. I trust that your City has a plan to make the sewer enterprise fund profitable. At your earliest convenience please send us information on your City's plan to make this fund profitable. Thank you again for your City's assistance. We look forward to reviewing your 2004 audit next year. If you have any questions, please contact my office. incerely, / Patricia Anderson State Auditor Cc: Ms. Judy Hudson, Clerk Abdo, Eick & Meyers, Edina, City Auditor Recycled paper with a minimum of An Equal Opportunity Employer Fj 15% post - consumer waste City of Otsego Summary of Sewer Fund Operations Years Ended December 31, 2000 through 2004 Revenue Charges for Services Expenses Operating Expenses Operating Income (Loss) First Year of Operations 2000 2001 $ 4,327 $ 36,991 2002 2003 Not Finalized $ 105,216 $ 189,707 $ 257,205 48,601 65,723 101,839 183,903 295,375 (44,274) (28,732) 3,377 5,804 (38,170) Depreciation Expense - 307 118,073 127,249 - Net Operating Income (Loss) After Depreciation $ (44,274) _L (?L,039 $(114,696) (114,696) $ (121,445) $ (38,170) Cash Balance at Year -end $ (42,773) $ 79,489 $ (69,629) $ (43,454) $ (116,162) * * *` Depreciation expense has not been computed for 2004 and sludge hauling included in expenses totaled $99,344 in 2004. ITEM 5 -1 CLAIMS LIST CITY COUNCIL MEETING FEBRUARY 14, 2005 TO: Judy Hudson Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. If you have any questions regarding this service, please let me know. Claims Register 01 -26 -2005 01 -26 -2005 01 -31 -2005 02 -07 -2005 02 -08 -2005 DVS BLDG DEPT TRK PLATES 02 -03 -2005 PAYROLL 02 -02 -2005 02 -09 -2005 GRAND TOTAL . S 253,980.38 $ 1,000.00 $ 1,470.00 $ 49.00 $ 19.50 $ 217,508.88 $ 3,059.15 $ 30,467.43 $ 406.42 If you have any questions or if you would like to review this list further, please let me know. Kathy Grover Bookkeeper CITY OF OTSEGO 01/26105 1:30 PM Page 1 *Check Summary Register© JANUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid RANDALL L BEGIN $1,000.00 EARNEST MONEY FOR LAND PURCHASE Total Checks $1,000.00 FILTER: None CITY OF OTSEGO 01/26/05 1:31 PM Page 1 *Check Detail Register© JANUARY 2005 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpaid . RANDALL L BEGIN E 315- 49450 -510 Land Fund Summary Total RANDALL L BEGIN 10100 BANK OF ELK RIVER 315 W & S DEBT SERVICE FUND $1,000.00 EARNEST MONEY FOR LAND PURCHAS $1,000.00 $1,000.00 10100 BANK OF ELK RIVER $1,000.00 $1,000.00 CITY OF OTSEGO 01/26/05 11:41 AM Page 1 *Check Summary Register© JANUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid AARON STRITESKY $70.00 2004 MEETINGS 7 UnPaid ALVIN MC CLURE $100.00 2004 POLICE MEETINGS 10 UnPaid CASSADY ROSE $80.00 2004 MEETINGS 8 UnPaid JANE M THEISEN $110.00 2004 POLICE MEETINGS 11 UnPaid JESSICA STOCKAMP $90.00 2004 MEETINS 9 UnPaid KATHIE DAVIS $80.00 2004 POLICE MEETINGS 8 UnPaid KATHY ROBERTS $100.00 2004 MEETINGS 10 Unpaid MARK THORSTED $100.00 2004 MEETINGS 10 UnPaid MICHAEL R BRUMM $100.00 2004 10 MEETINGS UnPaid PAULINE NELSON $100.00 2004 MEETINGS 10 UnPaid PETER TORRESANI $90.00 2004 MEETINGS 9 UnPaid PHILIP LARSEN $30.00 2004 POLICE MEETINGS 3 UnPaid RUDY THIBODEAU $90.00 2004 POLICE MEETINGS 9 UnPaid SANDRA MICHAELSON $90.00 2004 POLICE MEETINGS 9 Unpaid TERRY LONG $30.00 2004 MEETINGS 3 UnPaid THOMAS CARTER $110.00 2004 POLICE MEETINGS 11 Unpaid TOM KOERWITZ $100.00 2004 POLICE MEETINGS 10 Total Checks $1,470.00 LLTER: None CITY OF OTSEGO 01/26/0511:41 AM Page 1 *Check Detail Register© JANUARY 2005 Check Amt Invoice Comment 10100 BANK OF E RIVER _ Unpaid AARON STRITESKY E101-45250-100 Wages and Salaries (GENERAL) $70.00 2004 MEETINGS 7 U Unpaid ... Total AARON STRITESKY $70.00 ALVIN MC CLURE E 101- 42150 -101 Full -Time Employees Regular $100.00 2004 POLICE MEETINGS 10 Total ALVIN MC CLURE $100.00 Unpaid CASSADY ROSE E101-45250-100 Wages and Salaries (GENERAL) $80.00 2004 MEETINGS 8 _ ,. Total CASSADY ROSE $80.00 Unpaid _ JANE M THEISEN E101-42150-101 Full -Time Employees Regular $110.00 2004 POLICE MEETINGS 11 �� Total JANE M THEISEN $110.00 Unpaid JESSICA STOCKAMP E101-45250-100 Wages and Salaries (GENERAL) $90.00 2004 MEETINS 9 Total JESSICA STOCKAMP $90.00 Unpaid KATHIE DAVlS� E 101 -42150 -101 Full -Time Employees Regular $80.00 2004 POLICE MEETINGS 8 Total KATHIE DAVIS $80.00 npaid KATHY ROBERTS _ E101-45250-100 Wages and Salaries (GENERAL) $100.00 2004 MEETINGS 10 Total KATHY ROBERTS $100.00 Unpaid MARK THORSTED E101-45250-100 Wages and Salaries (GENERAL) $100.00 2004 MEETINGS 10 Total MARK THORSTED $1.00.00 Unpaid MICHAEL R BRUMM E101-45250-100 Wages and Salaries (GENERAL) $100.00 2004 10 MEETINGS — Unpaid -- ' — Total MICHAEL R BRUMM $100.00 �PAULINE NELSON E 101- 45250 -100 Wages and Salaries (GENERAL) $100.00 2004 MEETINGS 10 ��' Total PAULINE NELSON $100.00 Unpaid PETER TORRESANI �. E101-45250-100 Wages and Salaries (GENERAL) $90.00 2004 MEETINGS 9 Total PETER TORRESANI $90.00 PHILIP LARSEN E101-42150-101 Full -Time Employees Regular $30.00 2004 POLICE MEETINGS 3 Total PHILIP LARSEN $30.00 Unpaid RUDY THIBODEAU� E101-42150-101 Full -Time Employees Regular $90.00 2004 POLICE MEETINGS 9 "__ Total RUDY THIBODEAU _SANDRA $90.00 lnpaia MICHAELSON _ M E101-42150-101 Full -Time Employees Regular $90.00 2004 POLICE MEETINGS 9 �..�.,..��.m Total SANDRA MICHAELSON $90.00 Unpaid TERRY LONG E 101 - 45250 -100 Wages and Salaries (GENERAL) $30.00 2004 MEETINGS 3 CITY OF OTSEGO 01/26/05 11:41 AM Page 2 *Check Detail Register© JANUARY 2005 Check Amt Invoice Comment Total TERRY LONG $30.00 Unpaid THOMAS CARTER E101-42150-101 Full -Time Employees Regular $110.00 2004 POLICE MEETINGS 11 Total THOMAS CARTER $110.00 Unpaid TOM KOERWITZ E101-42150-101 Full -Time Employees Regular $100.00 2004 POLICE MEETINGS 10 Total TOM KOERWITZ $100.00 10100 BANK OF ELK RIVER $1,470.00 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $1,470.00 $1,470.00 CITY OF OTSEGO 01/31/05 11:22 AM Page 1 *Check Summary Register© JANUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid WRIGHT COUNTY RECORDER $29.50 DEED RECORDED PRAUGHT Total Checks $29.50 FILTER: None CITY OF OTSEGO 01/31/05 11:22 AM Page 1 *Check Detail Register© JANUARY 2005 Check Amt Invoice Comment 10100 B ANK OF ELK RIVER Unpaid WRIGHT COUNTY RECORDER E 101 -41 400 -340 Recording Fees $29.50 DEED RECORDED PRAUGHT Total WRIGHT COUNTY RECORDER $29.50 10100 BANK OF ELK RIVER $29.50 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $29.50 $29.50 CITY OF OTSEGO 01/31/05 11:17 AM Page 1 *Check Detail Register© JANUARY 2005 Check Amt Invoice Comment 1010 BANK OF ELK R IVER Unpaid WRIGHT COUNTY RECORDER E101-41400-340 Recording Fees $19.50 CUP PASCHKE Total WRIGHT COUNTY RECORDER $19.50 10100 BANK OF ELK RIVER $19.50 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $19.50 $19.50 CITY OF OTSEGO 01/31105 11:17 AM Page 1 *Check Summary Register© JANUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid WRIGHT COUNTY RECORDER $19.50 CUP PASCHKE Total Checks $19.50 FILTER: None CITY OF OTSEGO 02/07/05 11:13 AM Page 1 *Check Summary Register© FEBRUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid WRIGHT COUNTY RECORDER $19.50 87TH ST NOTICE OF COMPLETION Total Checks $18.50 FILTER: None CITY OF OTSEGO 02/07/05 11:14 AM Page 1 *Check Detail Register@ FEBRUARY 2005 Check Amt Invoice Comment 10100 BANK O ELK RIVER '6 -- — WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $19.50 87TH ST NOTICE OF COMPLETION Total WRIGHT COUNTY RECORDER $19.50 10100 BANK OF ELK RIVER $19.50 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $ 19.50 $19.50 CITY OF OTSEGO 02/08/05 3:47 PM Page 1 *Check Summary Register© FEBRUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid AARON STRITESKY UnPaid AFFORDABLE SANITATION UnPaid AIRGAS, INC. UnPaid ANDY JR SIGNS UnPaid ANTHONY HOLLERMANN UnPaid ARROW TERMINAL LLC Unpaid ASTLEFORD INTN'L TRUCKS UnPaid BERLIN TIRE CENTER, INC UnPaid BLUE CROSS BLUE SHIELD OF UnPaid BOISE CASCADE OFFICE PROD UnPaid BOYER TRUCKS UnPaid BREZE INDUSTRIES UnPaid BUSINESS FORMS AND ACCOU UnPaid CHARTER COMMUNICATIONS UnPaid COURI MACARTHUR LAW OFFIC UnPaid CROW RIVER FARM EQUIPMEN UnPaid CROW RIVER NEWS UnPaid DJ'S TOTAL HOME CENTER UnPaid DNR WATERS UnPaid ECM PUBLISHERS INC UnPaid ELK RIVER PRINTING & PARTY UnPaid FINKEN'S WATER CARE 1nPaid FORTIS BENEFITS INSURANCE UnPaid G & K TEXTILE LEASING SYSTE UnPaid HAKANSON ANDERSON ASSOC UnPaid HALLMAN OIL COMPANY UnPaid HAN'S BAKERY UnPaid HAROLD LEONARD UnPaid HARPER BROOMS UnPaid ICMA RETIREMENT TRUST UnPaid INTERNATIONAL CODE COUNCI UnPaid JOE ABRAHAMSON UnPaid JORDAN PUBLISHING Unpaid LEAGUE OF MN CITIES UnPaid LONG & SONS UnPaid MAMA UnPaid MAUS FOODS UnPaid MENARDS UnPaid MICHAEL JOHN ROBERTSON UnPaid MIDWEST LANDSCAPES UnPaid MINNEGASCO UnPaid MN COUNTIES INSURANCE TRU UnPaid NAPA OF ELK RIVER INC UnPaid NORTHERN TOOL & EQUIPMEN UnPaid NORTHWEST ASSOC CONSULT UnPaid PLAISTED COMPANIES UnPaid POLAR UnPaid PUBLIC EMPLOYEES RETIREME UnPaid RANDY'S SANITATION UnPaid RMR SERVICES, INC UnPaid RUFFRIDGE JOHNSON EQUIPM UnPaid SCHLUENDER CONSTRUCTION UnPaid STRATEGIC EQUIPMENT UnPaid TOSHIBA AMERICA INFO SYS IN UnPaid WRIGHT COUNTY AUDITOR -TRE Unpaid WRIGHT COUNTY HIGHWAY DE $450.71 SANTA DAY SUPPLIES $51.0.00 MONTHLY RENTAL $21.73 OPERATING SUPPLIES $308.85 LOGOS BLDG DEPT TRUCKS $78.29 REPAIR SUPPLIES /REIMBURSEMENT $119.84 4 DRAWER SKIDER RACK $194.07 MOTOR WIPER 60.00 FLAT REPAIR BACK HOE $7,410.00 MARCH - ADMIN $3,739.23 3 NEW OFFICE CHAIRS $65.09 TUB TRAN $51.07 $146.25 $100.01 $9,881.00 $40.20 PLOW BOLTS /NUTS $50.00 SUBSCRIPTION 2 YEAR $81.47 ELECTRICAL SUPPLIES $850.80 $611.60 $85.20 $64.11 $175.50 $526.89 $107,361.55 $68.00 $60.58 $69.25 $1,056.88 $1,587.54 $206.30 $50.00 $39.93 $228.95 $9,090.75 $141.79 $255.83 COPIER $132.25 SPECIAL ASSESSMENT CONTRACTS 2005 $1,979.85 SALT $2,005.55 $45.60 $625.51 $124.04 $537.31 $106.99 $535.82 $98.25 $830.00 $819.92 DIESEL MEETING MILEAGE SMALL TOOLS PPE 1/29 CK DTD 2/2/05 BOOKS-BLDG JAN MILEAGE 1158 COMPLIANCE MANUAL MARK/JESSICA CONF JAN CLEANING MEMBERSHIP MIKE SUPPLIES OPERATING SUPPLIES REIMBURSEMENT CONF SAN DIEGO REPAIR FENCE /MACIVER PEAVEY HOUSE 05 DUES - DRUG /ALCOHOL PIN STRIPPING SILVER TARP MISSISSIPPI COVE $1,617.77 $46,033.07 $2,832.25 SALT & SAND 2 PICK UPS FOR BLDG DEPT PPE 1/29 CK DT,D 2/2/05 8899 NASHUA AVE $3,543.49 $91.29 METERS REPAIR KITS $5,411.00 125.22 SLUDGE HAULING 100 CUP COFFEE POT WEDGE ANCHOR/CEMENT BIT AP CHECKS MONTHLY SERVICE GENERAL $2,005.55 $45.60 $625.51 $124.04 $537.31 $106.99 $535.82 $98.25 $830.00 $819.92 DIESEL MEETING MILEAGE SMALL TOOLS PPE 1/29 CK DTD 2/2/05 BOOKS-BLDG JAN MILEAGE 1158 COMPLIANCE MANUAL MARK/JESSICA CONF JAN CLEANING MEMBERSHIP MIKE SUPPLIES OPERATING SUPPLIES REIMBURSEMENT CONF SAN DIEGO REPAIR FENCE /MACIVER PEAVEY HOUSE 05 DUES - DRUG /ALCOHOL PIN STRIPPING SILVER TARP MISSISSIPPI COVE $1,617.77 $46,033.07 $2,832.25 SALT & SAND 2 PICK UPS FOR BLDG DEPT PPE 1/29 CK DT,D 2/2/05 8899 NASHUA AVE $3,543.49 $91.29 METERS REPAIR KITS $5,411.00 125.22 SLUDGE HAULING 100 CUP COFFEE POT PERMIT 20013084 PUBLIC HEARING INSPECTION NOTICES CITY HALL ADMIN - FEB UNIFORMS PRAIRIE CREEK 4 $2,005.55 $45.60 $625.51 $124.04 $537.31 $106.99 $535.82 $98.25 $830.00 $819.92 DIESEL MEETING MILEAGE SMALL TOOLS PPE 1/29 CK DTD 2/2/05 BOOKS-BLDG JAN MILEAGE 1158 COMPLIANCE MANUAL MARK/JESSICA CONF JAN CLEANING MEMBERSHIP MIKE SUPPLIES OPERATING SUPPLIES REIMBURSEMENT CONF SAN DIEGO REPAIR FENCE /MACIVER PEAVEY HOUSE 05 DUES - DRUG /ALCOHOL PIN STRIPPING SILVER TARP MISSISSIPPI COVE $1,617.77 $46,033.07 $2,832.25 SALT & SAND 2 PICK UPS FOR BLDG DEPT PPE 1/29 CK DT,D 2/2/05 8899 NASHUA AVE $3,543.49 $91.29 METERS REPAIR KITS $5,411.00 125.22 SLUDGE HAULING 100 CUP COFFEE POT SUPPLIES OPERATING SUPPLIES REIMBURSEMENT CONF SAN DIEGO REPAIR FENCE /MACIVER PEAVEY HOUSE 05 DUES - DRUG /ALCOHOL PIN STRIPPING SILVER TARP MISSISSIPPI COVE $1,617.77 $46,033.07 $2,832.25 SALT & SAND 2 PICK UPS FOR BLDG DEPT PPE 1/29 CK DT,D 2/2/05 8899 NASHUA AVE $3,543.49 $91.29 METERS REPAIR KITS $5,411.00 125.22 SLUDGE HAULING 100 CUP COFFEE POT MISSISSIPPI COVE $1,617.77 $46,033.07 $2,832.25 SALT & SAND 2 PICK UPS FOR BLDG DEPT PPE 1/29 CK DT,D 2/2/05 8899 NASHUA AVE $3,543.49 $91.29 METERS REPAIR KITS $5,411.00 125.22 SLUDGE HAULING 100 CUP COFFEE POT $3,543.49 $91.29 METERS REPAIR KITS $5,411.00 125.22 SLUDGE HAULING 100 CUP COFFEE POT CITY OF OTSEGO 02/08/05 3:47 PM Page 2 *Check Summary Register© FEBRUARY 2005 Total Checks $217,508.88 FILTER: None Name Check Date Check Amt Unpaid WRIGHT COUNTY RECORDER $19.50 ADDEND TO RIVERWOOD NATIONAL Unpaid WRIGHT- HENNEPIN C0 -0P ELE $3,533.00 MONTHLY SERVICE ' UnPaid XCEL ENERGY $114.28 RIVERPOINTE STREET LIGHTS UnPaid XEROX CORPORATION $507.66 COPIER Total Checks $217,508.88 FILTER: None CITY OF OTSEGO 02/08/05 3:48 PM Page 1 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment 10100 BANK OF ELK RIVER ___ Unpaid AARON STRITESKY E 101 - 45250 -440 Recreation Programming $450.71 SANTA DAY SUPPLIES Total AARON STRITESKY $450.71 AFFORDABLE SANITATION E101-45250-410 Rentals (GENERAL) $510.00 5017 MONTHLY RENTAL Total AFFORDABLE SANITATION $510.00 Unpaid AIRGAS, INC. E101-43100-210 Operating Supplies (GENERAL) $21.73 105289733 OPERATING SUPPLIES Total AIRGAS, INC. $21.73 Unpaid _' ANDY JR SIGNS E 250 - 42410 -501 Equipment $308.85 1309 LOGOS BLDG DEPT TRUCKS Total ANDY JR SIGNS $308.85 Unpaid _ ANTHONY HOLLERMANN E10143100-220 Repair / Maint Supply (GENERAL) $78.29 633 REPAIR SUPPLIES /REIMBURSEMENT Total ANTHONY HOLLERMANN $78.29 Unpaid .ARROW TERMINAL LLC E 101- 43100 -210 Operating Supplies (GENERAL) $73.42 29470 4 DRAWER SKIDER RACK E101-43100-210 Operating Supplies (GENERAL) $46.42 29807 BLACK CABLE TIE Total ARROW TERMINAL LLC $119.84 Unpaid ASTLEFORD INTN'L TRUCKS E101-43100-220 Repair / Maint Supply (GENERAL) $194.07 31873 MOTOR WIPER Total ASTLEFORD INTN'L TRUCKS $194.07 - Unpaid BERLIN TIRE CENTER, INC E101-43100-400 Repairs & Maint Cont (equip) $60.00 2790028274 FLAT REPAIR BACK HOE Total BERLIN TIRE CENTER, INC $60.00 Unpaid BLUE CROSS BLUE SHIELD OF MN E 101 - 41400-123 Health $2,170.00 MARCH - ADMIN E 101- 41600 -123 Health $671.00 MARCH - FINANCE E 101- 43100 -123 Health $1,327.00 MARCH - PW E 250 - 42410 -1.23 Health $3,242.00 MARCH-BLDG Total BLUE CROSS BLUE SHIELD OF MN $7,410.00 Unpeid BOISE CASCADE OFFICE PRODUCTS E 101- 41400 -201 Office Supplies $113.62 104368 OFFICE SUPPLIES E 250 - 42410 -201 Office Supplies $103.01 104368 BLDG DEPT E 101- 41400 -570 Office Equip and Furnishings $898.87 269367 3 NEW OFFICE CHAIRS E 250 - 42410 -570 Office Equip and Furnishings $2,521.64 270168 BLDG DEPT FURNITURE E 101 - 41400 -201 Office Supplies $102.09 873073 OFFICE SUPPLIES Total BOISE CASCADE OFFICE PRODUCTS $3,739.23 Unpaid _ BOYER TRUCKS E101-43100-210 Operating Supplies (GENERAL) $65.09 35211R TUB TRAN Total BOYER TRUCKS $65.09 Unpaid M� BREZE INDUSTRIES -,.,..... .��..�..,.a..��.m..,�...�...... m��^ E 101 - 43100 -203 Supplies - General $19.12 19380 WEDGE ANCHOR /CEMENT BIT E 101- 43100 -210 Operating Supplies (GENERAL) $31.9 19578 WORK GLOVES Total BREZE INDUSTRIES $51.07 Unpaid _ M BUSINESS FORMS AND ACCOUNTING CITY OF OTSEGO 02/08/05 3:48 PM Page 2 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment E101-41600-201 Office Supplies $146.25 34160 AP CHECKS Total BUSINESS FORMS AND ACCOUNTING $146.25 Unpaid CHARTER COMMUNICATIONS E 101- 41400 -390 Contracted Services $100.01 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $100.01 Unpaid COURT MACARTHUR LAW OFFICE E 406 - 43100 -301 Legal Services $220.50 DRAINAGE PROJ 2003 G 701 -22406 KITCROSS 5/6 $67.50 KC 5 & 6 G 701 -22392 MISSISSIPPI COVE $67.50 MISSISSIPPI COVE G 701 -22415 NORIN'S LANDING $67.50 NORINS LANDING G 701 -22402 WATERFRONT 4 HEMPEL $472.50 HEMPLE - MARKET WEST G 701 -22393 THE VILLAGE CONCEPT PLAN $891.00 REMINGTON COVE G 701 - 22315 RIVERWOOD NATIONAL $1,161.00 RIVERWOOD NATIONAL G 701 -22328 WATERFRONT EAST $4,036.50 WATERFRONT EAST E 426 - 43100 -301 Legal Services $63.00 QUADAY AVE E 101-41700-301 Legal Services $200.00 ISLAND VIEW E 10141700-301 Legal Services $262.50 CITESCAPE E 250- 42420 -301 Legal Services $105.00 CODE ENFORCEMENT E 250 - 42410 -311 Ping & Eng. - 101Traffic Study $175.50 NATHE -101 PROJECT E 101 -41700 -301 Legal Services $1,954.50 GENERAL E 101- 41700 -301 Legal Services $105.00 BEGIN PROPERTY E 427- 43100 -301 Legal Services $31.50 MACIVER AVE Total COURI MACARTHUR LAW OFFICE $9,881.00 Unpaid - -- CROW RIVER FARM EQUIPMENT E 101 - 43100 -210 Operating Supplies (GENERAL) $40.20 109629 PLOW BOLTS /NUTS Total CROW RIVER FARM EQUIPMENT $40.20 Unpaid -� CROW - RIVER E 101- 41400 -310 Miscellaneous $50.00 SUBSCRIPTION 2 YEAR Total CROW RIVER NEWS $50.00 Unpaid p..... � ... DJ'S TOTAL HOME CENTER E 101- 43100 -403 Improvements to Bldgs $11.69 888062 BLDG REPAIR SUPPLIES E 101 - 43100 -403 Improvements to Bldgs $55.41 889416 BLDG REPAIR SUPPLIES E101-43100-403 Improvements to Bldgs $7.34 889469 BLDG REPAIR SUPPLIES E101-43100-403 Improvements to Bldgs $7.03 889711 ELECTRICAL SUPPLIES Total DJ'S TOTAL HOME CENTER $81.47 DNR WATERS E 601 - 49400 -310 Miscellaneous E 601 - 49400 -310 Miscellaneous E 601 - 49400 -310 Miscellaneous Total DNR WATERS $101.00 PERMIT 20043142 $101.00 INTALLATION 2 $648.80 PERMIT 20013084 $850.80 Unpaid� ECM PUBLISHERS INC E 101 - 41400 -350 Print/Binding (GENERAL) E 101 - 41400 -350 Print/Binding (GENERAL) E 101 - 41400 -350 Print/Binding (GENERAL) E 101- 41400 -350 Print/Binding (GENERAL) E 101 - 41400 -350 Print/Binding (GENERAL) E 101- 41400 -350 Print/Binding (GENERAL) $118.80 Total ECM PUBLISHERS INC $110.00 183055 ORDINANCE $62.70 183056 PUBLIC HEARING $62.70 183415 PUBLIC HEARING $132.00 183813 PUBLIC HEARING $118.80 183814 PUBLIC HEARING $125.40 183815 PUBLIC HEARING $611.60 Unpaid� ELK RIVER PRINTING & PARTY PLU ~ E 250 - 42410 -350 Print/Binding (GENERAL) $85.20 20757 INSPECTION NOTICES CITY OF OTSEGO 02/08/05 3:48 PM Page 3 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment Total ELK RIVER PRINTING & PARTY PLU $85.20 Unpaid FINKEN'S WATER CARE E 101 -43100 -390 Contracted Services $1.0.12 SHOP E 101 -41940 -390 Contracted Services $24.17 CITY HALL E 101-41950-310 Miscellaneous $29.82 PEAVEY HOUSE Total FINKEN'S WATER CARE $64.11 'Unpaid FORTIS BENEFITS INSURANCE CO E 101-41600-130 Employer Paid Ins (GENERAL) $13.50 FINANCE - FEB E 250 - 42410 -130 Employer Paid Ins (GENERAL) $67.50 BLDG - FEB E 101 - 41400 -130 Employer Paid Ins (GENERAL) $54.00 ADMIN - FEB E 101 -43100 -130 Employer Paid Ins (GENERAL) $40.50 PW - FEB Total FORTIS BENEFITS INSURANCE CO $175.50 Unpaid -- G & TEXTILE LEASING SYSTEM E 101 - 41940 -390 Contracted Services $72.65 43659001 MATS E 101 -43100 -225 Uniforms $55.72 43659002 UNIFORMS E 101 -43100 -225 Uniforms $51.09 43663906 UNIFORMS E 101 -41940 -390 Contracted Services $72.65 43668832 MATS E 101 -43100 -225 Uniforms $88.67 43668833 UNIFORMS E 101- 43100 -225 Uniforms $57.74 43673697 UNIFORMS E 101 -41940 -390 Contracted Services $72.65 43678617 MATS E 101 - 43100 -225 Uniforms $55.72 43678618 UNIFORMS Total G & K TEXTILE LEASING SYSTEM $526.89 Unpaid HAKANSON ANDERSON ASSOC INC E 101-41560-302 Engineering Fees $1,263.26 MISC ENG G 701 -22377 OTSEGO WEST PP $2,631.00 12732 OTSEGO PRESERVE G 701 -22328 WATERFRONT EAST $472.50 12736 WATERFRONT EAST G 701 -22374 KITTREDGE FINAL $3,691.19 12737 KITTREDGE 2,3,4 G 701 -22408 Prairie Creek 6th $1.22.51 12738 PRAIRIE CRK 6 G 701 -22393 THE VILLAGE CONCEPT PLAN $1,981.17 12741 REMINGTON COVE G 701 -22387 ARBOR PLACE PPREZONE $281.06 12742 ARBOR PLACE G 701 -22394 DUERR PROP $1,960.46 12744 DUERR G 701 -22398 PRAIRIE OAKS $179.20 12745 PRAIRIE OAKS G 701 -22396 ARBOR CREEK 2ND $6,512.94 12748 ARBOR CREEK 2 G 701 -22397 SUNRAY FARMS 2ND $1,370.39 12749 SUNRAY FARMS 2 G 701 -22402 WATERFRONT 4 HEMPEL $326.25 12753 HEMPLE G 701 -22409 PLEASANT CRK 3RD $1,320.18 12754 PLEASANT CRK 3 G 701 -22415 NORIN'S LANDING $1,357.98 12755 NORINS LANDING G 701 -22413 OTSEGO PRESERVE 11 $668.61 12756 OTSEGO PRES 2 G 701 -22419 ZIMMER 4TH $1,958.15 12757 ZIMMER FARMS 4 G 701 -22426 FIN PLAT ARBOR CRK 3 $4,166.73 12758 ARBOR CRK 3 G 701 -22406 KITCROSS 5/6 $8,380.18 12759 KITT CROSS 5 & 6 G 701 -22401 ZIMMERFARMS 3RD $3,305.02 12760 ZIMMER FARMS 3 G 701 -22403 BOB CEDERBERG ESTATE $304.50 12761 CEDERBERG G 701 -21974 Prairie Creek 4th $35.75 12762 PRAIRIE CREEK 4 G 701 - 22315 RIVERWOOD NATIONAL $11,336.82 12763 RIVERWOOD NATIONAL G 701 -22321 RIVERPOINTE 2ND12765 $255.38 RIVERPOINTE 2 G 701 -22324 RIVERPOINTE 3 $818.66 12766 RIVERPOINTE 3 G 701 -22374 KITTREDGE FINAL $1,074.14 12767 KITTREGE CROSSING G 701 -22380 RIVERPLACE 1ST $489.95 12768 RIVER PLACE G 701 -22361 SUN RAY FARMS $1,300.87 1.2769 SUNRAY FARMS G 701 -22369 DR H ZIMMER PROP $4,918.31 12770 ZIMMER FARMS G 701 -22366 MARTIN FARMS $20,420.38 12771 MARTIN FARMS G 701 -22370 KC TRUNK UTIL IMP $1,767.56 12772 KIT CROSS TRUNK WATER/SEWER E101-41560-302 Engineering Fees $418.69 12774 CITY MAP CITY OF OTSEGO 02/08/05 3:48 PM Page 4 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment E 250 - 42410 -311 Ping & Eng. - 101 Traffic Study $75.00 12775 HIGHWAY 101 E 101-41560-302 Engineering Fees $697.50 12777 STAFF MEETING E 428 - 49400 -302 Engineering Fees $508.68 12778 WEST WATER TOWER E 428 - 49400 -302 Engineering Fees $262.50 12779 WEST PUMP HOUSE E 101 - 43100 -302 Engineering Fees $116.82 12780 PUBLIC WORKS E 101-41560-302 Engineering Fees $1,758.94 12781 MSAA E 427 -43100 -302 Engineering Fees $9,627.08 12782 MACIVER AVE E 499 - 49400 -302 Engineering Fees $4,897.43 12783 CITY WELL HEAD E 428 - 49400 -302 Engineering Fees $4,327.81 12784 TRUNK WATERMIAN Total HAKANSON ANDERSON ASSOC INC $1.07,361.55 Unpaid m HALLMAN OIL COMPANY E 101 -43100 -202 Gas & Oil $610.00 10939 DIESEL E 101 -43100 -202 Gas & Oil $453.65 10940 GAS E 101- 43100 -202 Gas & Oil $596.31 10956 DIESEL E 101- 43100 -202 Gas & Oil $365.59 144284 DELCO 400 15W40 E 10143100 -202 Gas & Oil ($20.00) 144522 PICKUP DRUM Total HALLMAN OIL COMPANY $2,005.55 Unpaid HAN'S BAKERY�� E 10141400 -310 Miscellaneous $45.60 1519 MEETING Total HAN'S BAKERY $45.60 �npaid HAROLD LEONARD E 250 - 42410 -321 Mileage/Travel $565.51 MILEAGE E 250 -42410 -320 Telephone $60.00 CELL PHONE Total HAROLD LEONARD $625.51 UnpaidHARPER BROOMS E101-43100-240 Small Tools and Minor Equip $124.04 12281 SMALL TOOLS Total HARPER BROOMS $124.04 Unpaid ICMA RETIREMENT TRUST G 101 -21705 Other Retirement $345.00 PPE 1/29 CK DTD 2/2/05 E 101 -41400 -121 PERA $192.31 PPE 1/29 CK DTD 2/2/05 Total ICMA RETIREMENT TRUST $537.31 Unpaid INTERNATIONAL CODE COUNCIL INC E 250- 42410 -203 Supplies - General $106.99 0876508 BOOKS - BLDG Total INTERNATIONAL CODE COUNCIL INC $106.99 Unpaid JOE ABRAHAMSON E 25042410 -321 Mileage/Travel $15.54 ADDT'L MILEAGE FEB E 250 - 42410 -320 Telephone $60.00 JAN CELL PHINE E 250 - 42410 -321 Mileage/Travel $428.46 JAN MILEAGE 1158 E 250 - 42410 -321 Mileage/Travel $31.82 FEB MILEAGE Total JOE ABRAHAMSON $535.82 Unpaid ..'.,y.e JORDAN PUBLISHING - E 250 - 42410 -203 Supplies - General $98.25 12599267 COMPLIANCE MANUAL Total JORDAN PUBLISHING $98.25 Jnpaid LEAGUE OF MN CITIES E 101- 41100 -360 Education/Training /Conferences $350.00 19652 LARRYNERN CONF E 101 -41100 -360 Education/Training /Conferences $480.00 19686 MARK/JESSICA CONF Total LEAGUE OF MN CITIES $830.00 Unpaid _ _' __ LONG &SONS E101-41940-203 Supplies -General $74.42 05 -58 JAN CLEANING CITY OF OTSEGO 02/08/05 3:48 PM Page 5 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment E 101 -41940 -389 Cleaning Services $745.50 05 -58 JAN CLEANING Total LONG & SONS $819.92 Unpaid .a. MAMA E 101- 41400 -360 Education/Training /Conferences $18.00 1024 MIKE - 1/20/05 E101-41400-355 Dues & Memberships $5 0.00 1094 MEMBERSHIP MIKE Total MAMA $68.00 Unpaid __ MAUS FOODS E 101 -41400 -310 Miscellaneous $60.58 2726854 SUPPLIES Total MAUS FOODS $60.58 Unpaid MENARDS E 101- 43100 -403 Improvements to Bldgs $55.77 34615 BLDG MAINT E101-43100-210 Operating Supplies (GENERAL) $13.48 34615 OPERATING SUPPLIES Total MENARDS $69.25 Unpaid MICHAEL JOHN ROBERTSON E 101 - 41400 -360 Education/Training /Conferences $1,056.88 REIMBURSEMENT CONF SAN DIEGO Total MICHAEL JOHN ROBERTSON $1,056.88 Unpaid MIDWEST LANDSCAPES E 427 - 43100 -310 Miscellaneous $1,587.54 12263 REPAIR FENCE /MACIVER Total MIDWEST LANDSCAPES $1,587.54 ipaid MINNEGASCO E 101-41950-322 Utilities $104.97 PEAVEY HOUSE E 601 - 49400 -322 Utilities $101.33 PUMP HOUSE 3 Total MINNEGASCO $206.30 r.._. COUNTIES INSURANCE TRUST E 101 -43100 -310 Miscellaneous $50.00 3283 05 DUES - DRUG /ALCOHOL Total MN COUNTIES INSURANCE TRUST $50.00 Unpaid NAPA OF ELK RIVER INC E101-43100-203 Supplies -General $25.53 121499 HI -DRI E101-43100-203 Supplies -General $2.11 124870 SNAP RIN E 101-43100 -203 Supplies -General $12.29 125511 PIN STRIPPING Total NAPA OF ELK RIVER INC $39.93 Unpaid ..m_ NORTHERN TOOL & EQUIPMENT CO E 101 -43100 -220 Repair /Maint Supply (GENERAL) $74.53 0193050372 PRESSURE WASHER E101-43100-372 Salt & Sand $154.42 0193050372 SILVER TARP Total NORTHERN TOOL & EQUIPMENT CO $228.95 Unpaid NORTHWEST ASSOC CONSULTANTS G 701 -22392 MISSISSIPPI COVE $36.00 14139 MISSISSIPPI COVE G 701 - 22419 ZIMMER 4TH $81.00 14139 ZIMMER 4TH G 701 -22426 FIN PLAT ARBOR CRK 3 $171.00 141.39 ARBOR CRK 3RD G 701 -22429 KITTREDGE CROSS 7 $288.00 14139 KITT CROSS 7TH G 701 -22431 PLEASANT CRK 4TH $288.00 14139 PLEASANT CRK 4TH G 701 -22403 BOB CEDERBERG ESTATE $327.84 14139 CEDERBERG ESTATES G 701 -22425 RWN L 3 BLK 1 PUD AMEND $332.49 14139 RWN LOT 3 BLK 1 G 701 -22432 OTSEGO PRESERVE III $476.39 14139 OTSEGO PRIES 3RD G 701 -22415 NORIN'S LANDING $352.38 14139 NORIN'S LANDING G 701 -22430 KITTREDGE CROSS 8 $603.00 141.39 KITT CROSS 8TH E 101 - 41570 -303 Planning Fees $344.25 14140 PUBLIC WORKS SITE E 101 -41570 -303 Planning Fees $1,725.25 14140 GENERAL E 250 - 42410 -310 Miscellaneous $265.15 14141 CODE ENFORCEMENT CITY OF OTSEGO 02/08/05 3:48 PM Page 6 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment E 10141570 -303 Planning Fees $2,500.00 14142 MEETINGS E 101 - 41570 -303 Planning Fees $1,300.00 14143 ZONING ORD Total NORTHWEST ASSOC CONSULTANTS $9,090.75 y Unpaid PLAISTED COMPANIES E101-43100-372 Salt & Sand $1,617.77 6454 SALT & SAND Total PLAISTED COMPANIES $1,617.77 Unpaid __ POLAR E 250- 42410 -501 Equipment $46,033.07 5F888401 2 PICK UPS FOR BLDG DEPT Total POLAR $46,033.07 Unpaid PUBLIC EMPLOYEES RETIREMENT FD G 101 -21704 PERA $1,358.85 PPE 1/29 CK DTD 2/2/05 E 101- 43100 -121 PERA $408.48 PPE 1/29 CK DTD 2/2/05 E 101 -41400 -121 PERA $277.99 PPE 1/29 CK DTD 2/2/05 E 101-41550-121 PERA $190.79 PPE 1/29 CK DTD 2/2105 E 101 - 41600 -121 PERA $122.87 PPE 1/29 CK DTD 2/2/05 E 250 -42410 -121 PERA $473.27 PPE 1/29 CK DTD 2/2/05 Total PUBLIC EMPLOYEES RETIREMENT FD $2,832.25 Unpaid RANDY'S SANITATION E 101 - 41940 -325 Garbage Service $82.82 8899 NASHUA AVE E 101 -43100 -325 Garbage Service $58.97 13474 95TH ST Total RANDY'S SANITATION $141.79 Unpaid RMR SERVICES, INC E 601 -49400 -203 Supplies - General $3,543.49 2005 -9 METERS Total RMR SERVICES, INC $3,543.49 T Unp aid RUFF RIDGE JOHNSON EQUIPMENT E 101- 43100 -220 Repair /Maint Supply (GENERAL) $45.65 C37498 REPAIR KITS E 101 - 43100 -220 Repair /Maint Supply (GENERAL) $45.64 C37498 REPAIR KITS Total RUFFRIDGE JOHNSON EQUIPMENT $91.29 Unpaid SCHLUENDER CONSTRUCTION E602-49450-419 SLUDGE HAULING $5,411.00 11306 SLUDGE HAULING Total SCHLUENDER CONSTRUCTION $5,411.00 Unpaid STRATEGIC EQUIPMENT E 101 - 41940 -560 Furniture and Fixtures $125.22 548348 100 CUP COFFEE POT Total STRATEGIC EQUIPMENT $125.22 TOSHIBA AMERICA INFO SYS INC E 101 -41400 -430 Miscellaneous (GENERAL) $255.83 41205308 COPIER Total TOSHIBA AMERICA INFO SYS INC $255.83 Unpaid __ _ WRIGHT COUNTY AUDITOR - TREASURE E 101 - 41400 -390 Contracted Services $132.25 SA -2005 SPECIAL ASSESSMENT CONTRACTS 2 Total WRIGHT COUNTY AUDITOR- TREASURE $132.25 Unpaid WRIGHT COUNTY HIGHWAY DEPT E 101 -43100 -372 Salt & Sand $1,979.85 4434 SALT Total WRIGHT COUNTY HIGHWAY DEPT $1,979.85 Unpaid WRIGHT COUNTY RECORDER E 101 - 41400 -340 Recording Fees $19.50 ADDEND TO RIVERWOOD NATIONAL Total WRIGHT COUNTY RECORDER $19.50 ^� Unpaid L � m � WRIGHT- HENNEPIN CO -OP ELECTRIC CITY OF OTSEGO 02/08/05 3:48 PM Page 7 *Check Detail Register© FEBRUARY 2005 $217,508.88 Check Amt Invoice Comment E 601 - 49400 -390 Contracted Services $1,766.50 14119 MONTHLY SERVICE E 602 - 49450 -390 Contracted Services $1,766.50 14119 MONTHLY SERVICE Total WRIGHT - HENNEPIN CO -OP ELECTRIC $3,533.00 Unpaid XCEL ENERGY E 101- 43160 -322 Utilities $114.28 RIVERPOINTE STREET LIGHTS Total XCEL ENERGY $114.28 Unpaid XEROX CORPORATION E 101 -41400 -413 Office Equipment Rental $507.66 7791355 COPIER Total XEROX CORPORATION $507.66 10100 BANK OF ELK RIVER $217,508.88 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $34,594.02 250 BUILDING PERMIT FEES $54,821.76 406 Lefebvre Watershed $220.50 426 Quaday & 78th PROJECT $63.00 427 MACIVER170TH ST ACCESS $11,246.12 428 WEST WATER PROJ $5,098.99 499 WELLHEAD PROTECTION PROJECT $4,897.43 901 WATER FUND $6,262.12 X02 SEWER FUND $7,177.50 701 DEVELOPMENT ESCROWS FUND $93,12 $217,508.88 CITY OF OTSEGO 02/08/05 2:49 PM Page 12 Payments Current Period: FEBRUARY 2005 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $34,594.02 250 BUILDING PERMIT FEES $57,880.91 406 Lefebvre Watershed $220.50 426 Quaday & 78th PROJECT $63.00 427 MACIVER/70TH ST ACCESS $11,246.12 428 WEST WATER PROJ $5,098.99 499 WELLHEAD PROTECTION PROJECT $4,897.43 601 WATER FUND $6,262.12 602 SEWER FUND $7,177.50 701 DEVELOPMENT ESCROWS FUND $93, 127.44 $220,568.03 Pre - Written Check $3,059.15 Checks to be Generated by the Compute $217,508.88 Total $220,568.03 CITY OF OTSEGO 02/09/05 8:28 AM Page 1 *Check Summary Register© FEBRUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid WRIGHT COUNTY AUDITOR -TRE $406.42 ARBORCRK 8118181000010 Total Checks $406.42 FILTER: None CITY OF OTSEGO 02/09/05 8:29 AM Page 1 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment 1010 BANK OF ELK RIVER Unpaid COUNTY AUDITOR - TREASURE G 701 -22349 ARBOR CREEK $406.42 ARBORCRK R118181000010 Total WRIGHT COUNTY AUDITOR- TREASURE $406.42 10100 BANK OF ELK RIVER $ Fund Summary 701 DEVELOPMENT ESCROWS FUND 10100 BANK OF ELK RIVER $406.42 $406.42 Consent Agenda 2/14/05 City of Otsego Project Name Pay Estimate # Project No. Contractor Amount Sewer Cleaning 1 04 -08 Pipe Services $11,471.55 Watertower #2 (West) 10 03 -02 CB & I $51,740.98 Liftstation #4 (Martin Farms) 2 04 -04 Barbarossa $57,570.00 West Trunk Water Project 8 03 -06 LaTour $20,948.51 Lefebvre Creek Ditch Constr. 3 (Final) 03 -09 Dennis Fehn $14,694.12 Total $141,731.04 ITEM • 5.2 j,4 nJ Z 7 2005 Cokato Museum and Akerlund Pho tudio By WWW .COKATO.MN.US /CMHS/ S OCIET� ' January 26, 2005 Dear ^ Wright County City mayor: February 20., 2005; marks the 150` anniversary of the establishment of Wright County. The Wright County Sesquicentennial Corhmitfee is working on a series of events, spread across this year, to commemorate that occasion. We are asking all cities and townships in the county to consider passing At your next available meeting; a resolution acknowledging the creation of the county by the Minnesota Territorial Legislature. A sample resolution is included with this letter. If you choose to act on this resolution we ask 'that an official copy be transmitted to the county board for their permanent records. ' At .the February 22 nd Wright County Board meeting, a kick -off for this year's celebrations is scheduled for 11.:00 20n. A reception for all c' U' elected officials and their office'staff . will follow. If - you have any questions:.regarding the enclosed - resolution, please feel free to coritact'me at the " Cokato Museum, ph 326 _or e-mail: cokatomuseum @cmgate.com. An electronic version of the resolution is available upon request. Sincerely, Nlike Worcester �. Cokato Museum. _ 175 W. 4th St. o P.O. Box 686 Cokato, MN 55321 -0686 (320).286 -2427 Email: cokatomuseum ©cmgate:com CITY OF OTSEGO RESOLUTION 2005 -03 RESOLUTION ACKNOWLEDGING THE 150 ANNIVERSARY OF THE FOUNDING OF WRIGHT COUNTY WHEREAS, Wright County was established by an act of the Minnesota Territorial Legislature on February 20, 1855, and; WHEREAS, Wright County is named after Silas Wright, a former Governor, U.S. Representative, and U.S. Senator from New York, and; WHEREAS, at the time of its creation, Wright County, then covered by the Big Woods, was inhabited by 504 settlers of European ancestry, as well as Native Americans from the Dakota and Winnebago Nations, and; WHEREAS, since that time, Wright County's rich agricultural history spurred the development of numerous small, diverse communities across the county, and; WHEREAS, today, Wright County is a thriving county of over 100,000 people, comprised of seventeen cities and eighteen townships, and; WHEREAS, Wright County's future holds great promise due to it's outstanding citizens, rich natural resources, beautiful landscape, and proud tradition. THEREFORE BE IT RESOLVED, that City of Otsego does hereby acknowledge and commemorate the 150 Anniversary of the incorporation of Wright County, Which took place on February 20, 1855. Adopted by the council this 14 day of February, 2005 Larry Fournier, Mayor Attest: Judy Hudson, City Clerk J A Bonestroo Rosene Anderlik & Associates Engineers & Architects January 26, 2005 City of Otsego 8099 Nashua Avenue. � J Otseqo, tf 55330 ,attention: Judy Hudson ITEM 5_3 Q J J RE: File No. 503 -02 -107 West Wastewate Tre ;itm� P ;nt Invoice No. rz a.a For Professional Services Rendered Novernt;er 28, 2004 thrcu January 1,200; General engineering services performed for West Wastewater Treatment Plant Project - Construction 'Phase Senior Principai 3.0 Iirs. r $117.00. 351.00 'Project Manager 13.5 Firs. ' @ $10f�.U0 703.50 P roject 'Manager 2.0 Hrs. @ `.104.00 208.00 F legistered Engineer 9.0 Hrs. @ $92.00 028.00 Senior Inspector 19.0 1 (S. @ $77.00 1,463.00 Field Supervisor 17.5 Hrs. @ $77.00 1,347.50 Inspector 6.0 Hrs. @ $57.00 342.00 Project Tech 1.0 Hrs. @ $45.00 45.00 Subtotal Consultants Wentz Associates invoice 04- 002.06 Direct Pro ject Ex enses Mileage Telephone All bills due and payable within 30 days. Interest will be charged at the annual rate of 12% after 30 days. I declare under penalties of perjury that I am the person making the within claim; that I have examined said claim and that the same is just and true; that the services therein charged were actually rendered and were of the value therein charged; that the fees therein charged are official and are such as allowed by law; and that no part Of said claim has been paid. The effect of this verification shall be the same as if subscribed and sworn to under oath. $5,293.00 $655.50 $32.80 4.40 Subtotal 37.20 Total Amount Due This Invoice $5.985.70 Bonestroo, Rosene, Anderlik & Associates, Inc. —y__ -- 40.Ac • St. Paul, St. Cloud, Rochester, Willmar, MN • Milwaukee, WI • Chicago, IL 2335 West Highway 36 • St. Paul, MN 55113 Office: 651 - 636 - 4600 • Fax: 651 - 636-1311 www.bonestroo.com Affirmative Action /Equal Opportunity Employer and Employee Owned �e Wentz Associates, Inc. 7300 France Avenue South Edina, Minnesota 55435 Phone: (952) 831 -1180 Fax: (952) 831 -2179 E -Mail: info @wentzassoc.com Over 25 Years of Consulting Engineering Service January 7, 2005 Invoice No. 04- 002.06 Project Title Eveleth West WWTF Bill To : Ms. Karen Cavett Bonestroo Rosene Anderlik 2335 W. Highway 36 St. Paul, Minnesota 55113 Contract Type Lump Sum in the Amount of: $ 7,500 /Design & Bid $ 3,800 /Additional Fee CA /Hourly - Plus Reimbursable Expenses Services Expenses Total Previously Invoiced: $ 12,102.50 S 13.97 S 12,116.47 Payment to Date: S 11,300.00 Period 11/1/04 - 12/31/04 Consulting engineering services rendered for Construction Administration. Professional Eri7,.illeP Serrices Mechanical Engineer: Engineer: Thank you. 3 -1/2 Hours @ $ 105.00 /hour 4 Hours @ S 72.00 /hour Sub -Total Services Thomas A. Wentz Total Due This Invoice / t ;3 $ 367.50 $ 288.00 $ 655.50 $ 655.50 Bonestroo 0 Rosene Anderlik & Associates Engineers & Architects January 26, 2005 City of Otsego 8899 Nashua Avc. NE Otsego, IVIN 55330 - 73'1 ITEM 5.4 Re: Filc No. 503 -04 -108 East WW T P Phase III Invoice No. SIG 0 For Professional Sorv,ce-s Renderod From lNovernber 28, :004 Through January 1, 2005 Task 1 - Preparation of Plans and Specifications 2335 West Highway 36 • St. Paul, MN 55113 Office: 651-636 -4600 • Fax: 651 -636 -1311 www.bonestroo.com Lump Sum Agreement Percent Complet;i Less: Previously Invoiced Subtotal Task 2 - Bidding and Award Project Manager 10.5 Hrs. @ Registered Engineer 18.0 Hrs. @ Subtotal Task 3 - Contract Administration Senior Principal Registered Engineer Direct Project Expenses Mileage Telephone Expense Delivery Expense Plots $19,050.00 2,748.00 418.00 57.40 30.70 182.49 265.00 Subtotal 535.59 Total Amount Due This Invoice _$ g All bills due and payable within 30 days. Interest will be charged at the annual'ale of 12 %after30days. I declare under penalties ofperjury that l am the person making the Bonestroo, Rosene, Anderlik &Associates, In c. within claim; that I have examined said claim and that the same is just and true: that the services therein charged were actually rendered and were of the value therein charged.- that the fees therein charged are official and are such as allowed by law; and that no part of said claim has been paid. The effect of this verification shall be the same as it subscribed and sworn to under oath. b� Signature of Claimant • St. Paul, St. Cloud, Rochester, Willmar, MN • Milwaukee, WI • Chicago, IL '5381,000.0o $381,000.00 _ 361,950.00) $104.00 1,092.00 $92.00 1,656.00 2.0 Hrs. @ $117.00 234.00 2.0 Hrs. @ $92.00 _ 18 4.00 Subtotal — "— Affirmative Action /Equal Opportunity Employer and Employee Owned ITEM 5 -5 Hakanson Anderson Assoc., Inc. 3601 Thurston Avenue, A Phone:763/427 -5860 Fa A03 20 5 ' ^ Y �q j i l 1 A .. r`�, 'f January 31, 2005 Darwyn Witte C B & I Constructors 9550 Hickman Road Clive, IA 50325 RE: Pay Estimate No. 10 & Change Order No. 2 Water Tower #2 City of Otsego COP -03 -02 Dear Darwyn: As you requested, we have prepared the enclosed Pay Estimate No. 10 for your signature. Please sign all three copies and return to me in the mail so I will have it before Wednesday, February 9 The City Council will review this on Monday, February 14, 2004. However, payment cannot be made until the three signed copies are in the Clerk's hand. Also enclosed are three copies of Change Order No. 2 , upgrading the logo spot lights, for you to sign and return with the above pay estimate. If you have any questions or comments, you may contact me at 763- 427 -5860. Sincerely, HAKANSON AZVDERSON ASSOCIATES, INC. William L. Morris, Jr., PE WLM:wIm cc: Mike Robertson, City of Otsego Administrator Judy Hudson, Clerk Ron Wagner, City Engineer \ \Ha01 \Shared Docs \Municipal\AOTSEGO \514 \CONSTRUCTION \OT514 DWITrE PAY 10.DOC Hal(anson Anderson Assoc., I nc. Order No. 2 Date: February 14, 2005 CONTRACT CHANGE ORDER Project: City of Otsego Project 03 -02, Elevated Water Storage Tank and Tower #2 Owner: City of Otsego To: CBI, Inc. (Contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Description of Changes INCREASE DECREASE In Contract Price in Contract Price 1. Add Line Item # 7A, Upgrade Spot Lights for Logo's, Lump Sum $ 2,240.00 / LS $ 2,240.00 Totals $2,240.00 Net Change in Contract $2,240.00 Original Contract Amount $1,162,600.00 Previous contract changes, Change Order # 1 $ 12,547.00 Prior approved contract amount $1,175,147.00 Total contract including this and previous change orders $1,177,387.00 Ma01\Shared Docs \Municipal\AOTSEGO \514 \CONSTRUCTION \OT514 CO2.doc Justification: The original spot Fights had the standard reflectors. The logos were very dim from a distance at night. The upgrade reflectors are needed to provide the most light on the logos as possible without major revisions. Due to the change order, the contract period will be: ten(10) days Original contract period Substantial completion by August 2 2004. Change contract period from previous Change Order N/A Contract period including this and all previous change orders Substantial Completion by August 21, 2004. This document will become a supplement to the contract and all provisions will apply hereto. Recommended: Accepted: Approved by: (Owner's Architect/Engineer) Date (Contractor) Date For the Owner (Name and Title) Date This information will be used as a record of any changes to the original construction contract. Ma01 \Shared Docs\ Municipal \AOTSEGO\514\CONSTRUCTIOMOT5 CO2.doc Pay Estimate No. 10 ITEM: 7._ City of Otsego Elevated Water Storage Tank and Tower #2 sbruary 14, 2005 anorable Mayor & City Council City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: Watertower #2 Pay Estimate No. 10 Contractor: CB & I Contract Amount, Including Change Orders: $ 1,177,387.00 Award Date: May 20, 2003 Completion Date: August 21, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: Bid Schedule "A" - 1.000.000 Gallon Water Storaoe Tank and Tower Item Contract Used No. Description Oty Unit Unit Cost Amount To -Date Extension Provide foundation design prepared by Professional Engineer registered in the State of Minnesota, based on 1 iloading data in Division 13. 1 I LS $10,000.00 $10,000.00 1 $10,000.00 Provide steel tank & tower design, including anchorage prepared by Professional Engineer registered in the State 2 of Minnesota based on the plans ands ecificaitons. 1 LS $10,000,00 $10,000.00 1 $10,000.00 Construct tank & tower foundation including excavation, 3 concrete, backfill, and anchorage per a roved design. 1 LS $84,500.00 $84,500.00 1 $84,500.00 Furnish and install piping, including watermain, riser & overflow, valves, fittings, hydrant, and insulation per plans 4 l and specifications. 1 LS $14,300.00 $14,300.00 100% $14,300.00 Furnish and erect the 1,000,000 gallon fluted pillar elevated water tower and tank including all appurtenances as 5 provided on plans andspecifications. 1 LS $803,500.00 $803,500.00 1 $803,500.00 Furnish and apply coatings on the steel surfaces of the 6 fluted pillar elevated water tower tank asspecified. 1 LS $170,000.00 $170,000.00 100% $170,000.00 Furnish and install electrical and control devices as 7 rovidedfor in the plans andspecifications 1 LS $26,000.00 $26,000.00 100% $26,000.00 7A Upgrade Logo Spot Lights-( C.O. #2 1 LS $2,240.00 $2,240.00 100% $2,240.00 8 Mobilization and Demobilization. 1 LS $10,000.00 $10,000.00 100% $10,000.00 Furnish and apply coatings for logo on the water tank as 9 shown on the plans asspecified. 1 LS $3,000.00 1 $3,000.00 1 100%1 $3,000.00 Provide Third Logo and Clear Coat for all three logos -( 1 9A C.O. #1 ) 1 1 LS $12,547.00 $12,547.00 100% $12,547.00 Total - Bid Schedule "A" - 1,000,000 Gallon Water Storage Tank and Tower $1,146,087.00 $1,146,087.00 ot514pe#2 PE - 1 Pay Estimate #10 1/31/05 Pay Estimate No. 10 City of Otsego Elevated Water Storage Tank and Tower #2 ITEM: 7. Diu acncume Contract Used :em No. Description City Unit Unit Cost Amount To -Date Extension All site work including topsoil salvage and replacement, excavation, import and compacting of borrow material and aggregate base, placement of bituminous wear and course filter material and construction of concrete splash pad, 10 apron and sidewalk. 1 LS $24,000.00 $24,000.00 100% $24,000.00 Erosion Control items such as bale check, silt fence and 11 rock construction entrance. 1 LS $4,800.00 $4,800.00 1 $4,800.00 12 JAII restoration including seeding, fertilizing and mulch 1 1 ILS $2,500.00 $2,500.00 100% $2,500.00 Total - Bid Schedule "B" - Site Work SUMMARY OF BIDDING Bid Schedule "A" - 1,000,000 Gallon Water Storage Tank and Tower Bid Schedule "B" - Site Work TOTAL Total Work Completed To -Date Less 1% Retainage( Reduced) Less Pay Estimate No. 1 Less Pay Estimate No. 2 sss Pay Estimate No. 3 -ess Pay Estimate No. 4 Less Pay Estimate No. 5 Less Pay Estimate No. 6 Less Pay Estimate No. 7 Less Pay Estimate No. 8 Less Pay Estimate No. 9 $31,300.00 $1,146,087.00 $31,300.00 $1,177,387.00 $102,723.50 Check # 38923 $398,145.00 Check # 39283 $554,952.00 Check # 39424 $692,350.50 Check # 39501 $837,382.25 Check # 39538 $875,548.50 Check # 39706 $960,573.50 Check # 39904 $1,009,023.50 Check # 40085 $1,113,872.15 Check # 40489 sum of checks We Recommend Partial Payment of: APPROVALS: CONTRACTOR: CB &I Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date: ENGINEER: Certification by Engineer: We recommend payment for work and quantities as shown. HAKANSON ANDERSON ASSOCIATES, INC. Signed: Title: OWNER: CITY OF OTSEGO Signed: Title: Date: Date: PE -2 $31,300.00 $1,146,087.00 $31,300.00 $1,177,387.00 $1,177,387.00 $11,773.87 $102,723.50 $295,421.50 $156,807.00 $137,398.50 $145,031.75 $38,166.25 $85,025.00 $48,450.00 $104,848.65 $51,740.98 1/31/05 ot514pe #2 Pay Estimate #10 ITEM 5_6 Hakanson 30 Anderson 3601 Thurston Avenue, Anoka, MN 55303 �!- A ssoc der �I n Phone: 763/427 -5860 Fax: 763/427 -0520 January 31, 2005 Chris Flykt Barbarossa and Sons, Inc. P.O. Box 367 Osseo, MN 55369 Re: Otsego Lift Station #4 Pay Estimate No. 2 Dear Mr. Flykt: We are submitting the enclosed Pay Estimate No. 2 to the City Council for their approval at their February 14` meeting. Please sign all three copies and return to me by February 9 by regular mail. Sincerely, HAKANSON ERSON ASSOCIATES, William L. Morris, Jr. PE Project Engineer cc: Mike Robertson, City Administrator Judy Hudson, City Clerk Ronald J. Wagner, P.E., City Engineer - Feb -05 Honorable Mayor & City Council City of Otsego 1899 Nashua Avenue N.E. Otsego, MN 55330 RE: LIFT STATION #4, COP 04 -04 Pay Estimate No. 2 Contractor: Barbarrossa & Sons, Inc. Original Contract Amount: $ 387,594.00 Award Date: June 14, 2004 Amended Completion Date: June 1, 2005 Dear Honorable Mayor and Council Members: PAY ESTIMATE NO. 2 CITY OF OTSEGO LIFT STATION # 4 The following work has been completed on the above referenced project: ITEM: 7. OT619 PAY ESTIMATE 1/31/05 PAY ESTIMATE NO. 2 PE -1 Completeed Value Item # Description Estimated To Date Completed To Quantity Unit Unit Price Extension Quantity Date 1 Mobilization 3% maximum 1 LS $10,000.00 $10,000.00 1 $10,000.00 2 18" DIP CL 52 24 -28' depth 44 LF $85.00 $3,740.00 59.00 $5,015.00 3 14" DIP CL 52 FM 30 LF $84.00 $2,520.00 30.00 $2,520.00 4 10" DIP CL 52 FM 30 LF $60.00 $1,800.00 70.00 $4,200.00 5 Remove and relay 10" DIP FM 64 LF $72.00 $4,608.00 55.00 $3,960.00 6 8" DIP CL 52 FM 80 LF $38.00 $3,040.00 30.00 $1,140.00 7 10" PVC SDR18 C -900 FM 893 LF $26.00 $23,218.00 848.00 $22,048.00 8 14" PVC SDR18 C -900 FM 863 LF $36.00 $31,068.00 830.00 $29,880.00 9 48" std MH 8' bury 1 EA $1,950.00 $1,950.00 0.00 $0.00 10 Etra 48" MH depth 28 VF $160.00 $4,480.00 0.00 $0.00 11 72" FM air /vacuum MH 8' bury 1 EA $6,400.00 $6,400.00 1.00 $6,400.00 12 72" FM cleanout MH 8' bury 1 EA $7,800.00 $7,800.00 1.00 $7,800.00 13 72" extra depth MH 11 VF $300.00 $3,300.00 11.00 $3,300.00 14 144" Lift station MH 40' deep 1 LS $117,500.00 $117,500.00 0.80 $94,000.00 15 120" Valve MH 10' deep 1 ILS $36,000.00 $36,000.00 0.80 $28,800.00 16 Seeding 0.2 AC $2,000.00 $400.00 0.00 $0.00. 17 Mulch 0.2 AC $500.00 $100.00 0.00 $0.00 18 Granular borrow 175 TON $10.00 $1,750.00 0.00 $0.00 19 Class 5 base gravel 45 TON $18.00 $810.00 0.00 $0.00 20 Geotextile fabric 180 SY $3.00 $540.00 0.00 $0.00 21 6" concrete Entrance apron 40 SY $45.00 $1,800.00 0.00 $0.00 Concrete pad for control panel and $7.00' $700.00 0.00 $0.00 22 transformer 10 0 $F 14" GV and box FM 1 EA $3,500.00 $3,500.00 1.00 $3,500.00 23 24 10" GV and box FM 3 EA $1,200.00 $3,600.00 3.00 $3,600.00 25 8" GV and box FM 2 EA $860.00 $1,720.00 2.00 $1,720.00 26 60" HP sewage pumps 3 EA $20,200.00 $60,600.00 3.00 $60,600.00 27 2 float switches and level transducer 1 LS $2,050.00 $2,050.00 0.00 $0.00 28 20' antenna mast 1 EA $1,000.00 $1,000.00 0.00 $0.00 Triplex 60hp sanitary lift station Electrical $0.00 29 sevrice and controls 1 LS $51,600.00 $51,600.00 0.00 Total L $387,594.00 $288,483.00 OT619 PAY ESTIMATE 1/31/05 PAY ESTIMATE NO. 2 PE -1 otal Contract Amount TOTAL USED TO -DATE LESS RETAINAGE LESS PREVIOUS PAYMENTS PAY ESTIMATE NO. 2 CITY OF OTSEGO LIFT STATION # 4 5% Pay Estimate No. 1 Pay Estimate No. 2 Pay Estimate No. 3 Pay Estimate No. 4 Pay Estimate No. 5 Pay Estimate No. 6 $387,594.00 216488.85 216488.85 ITEM: 7. $288,483.00 - $14,424.15 - 216488.85 WE RECOMMEND PARTIAL PAYMENT OF: $57,570.00 APPROVALS: CONTRACTOR: Barbarossa and Sons, Inc. Certification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date: ENGINEER: Certification by Engineer: We recommend payment for work and quantities as shown. HAKANSON ANDERSON ASSOCIATES, INC. Signed: Title: Date: OWNER: CITY OF OTSEGO Signed: Title: Date: OT619 PAY ESTIMATE PAY ESTIMATE NO. 2 PE -2 1/31/05 ITEM 5 -7 Hakanson Anderson 3601 Thurston Avenue, Anoka, MN 55303 30 A 7 A ssoc �nC. Phone: 763/427 -5860 Fax 763/427 -0520 January 31,2005 Mr. Steve LaTour 2134 County Road 8, NW Maple Lake, MN 55358 RE: Pay Estimate No. 8 Trunk Watermain City of Otsego COP -03 -06 Dear Steve: We are submitting Pay Estimate No. 8 to the City Council for their approval at their February 14'' meeting. Please sign all four copies of each document and return to me by February 9 I reviewed the list of your claims for additional work items. See the attached mark -up of you fax. Item 3 and Item 5 were reviewed last September and rejected. Items 6,9,11 and 15 are accepted as valid extra work items. In lieu of preparing another change order, I have included a payment of $ 2,467.50 as three water connections , Bid Item #30. Item 16 is new. The only paving repairs you have done since the Fast Pay Estimate No. 7 in October, 2004, has been the repair of driveways that you had to remove a second time due to the culverts being at the incorrect elevations for ditch Fine drainage. This is not a valid extra work item. You submitted quantities that were higher than the field measured quantities for Bid Items 14,24,26,31,50,51 and 52. Our measurements and take offs were verified in the field as well as on the plan sheets. Several of the items( 31,51 and 52) were matching the or bid estimate quantities, however, lesser quantities were installed in the field.: We need to have your agreement that the quantities'as listed in this Pay Estimate No. 8 are the final quantities and no additional claims for extra work will be brought up again. We must have this agreement in letter format before we can recommend a reduction in the 5% retainage on this project. Ma01 \Shared Docs\ Municipal \AOTSEGO \517\CONSTRUCTION CORRESPONDENCE \OT517 SL - PAY 8.DOC If you have any disagreement with these quantities, you should submit additional documentation to support your quantities. We will have to review your supporting documentation and come to a final agreement on the final quantities before we proceed farther. If you have any questions or comments, you may contact me at 763- 427 -5860. Sincerely, HAKANSON ANDERSON ASSOCIATES, INC. w William L. Morris, Jr., PE WLM: wlm cc: Mike Robertson, City of Otsego Administrator Judy Hudson, Clerk Ron Wagner, City Engineer Ma01 \Shared Docs \Municipal\AOTSEGO \517 \CONSTRUCTION CORRESPONDENCE\OT517 SL - PAY 8.DOC PAY ESTIMATE NO. 8 ITEM:7._ City of Otsego Project #03 -06 Trunk Watermain, Sanitary Sewer and Access Road February 14, 2005 Hor '-le Mayor & City Council Cif ;ego 885 hua Avenue N.E. Otsego, MN 55330 RE: Trunk Watermain, Sanitary Sewer and Access Road, COP 03 -06 Pay Estimate No. 8 Contractor: LaTour Construction Contract Amount: $693,407.65 Contract Amount After Change Orders: $737,575.75 Award Date: May 27, 2003 Completion Date: January 31, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: DIU J1:11CUUM Item No. M Spec. Ref. - J1IGGLJ Description Estimated Number of Units Unit Unit Price Contract Amount Used To -Date Extension 1 2021 Mobilization 1 LS $11,270.00 $11,270.00 1 $11,270.00 1A C.O. #2 Additional Mobilization for 12" Raw Water Line 1 LS $6,244.58 $6,244.58 1 $6,244.58 1B C.O. #2 Additional Mobilization for Access Road Completion 1 LS $500.00 $500.00 1 $500.00 2 2563 Traffic Control 1 LS $3,570.00 $3,570.00 1 $3,570.00 3 2104 Remove Bituminous Pavement 300 SY $2.00 $600.00 401.66 $803.32 4 2104 Sawing Bit Pavement Full Depth) 400 LF $3.60 $1,440.00 463 $1,666.80 5 2104 Salvage & Reinstall Sign or Mailbox 20 EACH $76.50 $1,530.00 4 $306.00 6 2105 Topsoil Stripping P 4,000 CY $1.00 $4,000.00 4000 $4,000.00 7 2105 Replace Topsoil 2,500 CY $1.00 $2,500.00 2300 $2,300.00 ?211 Class 5 Aggregate Base 6" 550 TON $14.60 $8,030.00 1028.19 $15,011.57 A05 Granular Borrow 1,500 CY $14.40 $21,600.00 1307.93 $18,834.19 9A C.O. #2 Geotextile Fabric 1,200 SY $1.11 $1,332.00 1200 $1,332.00 . 10 2350 2" Type LV 2 Wearing Course Mix.- Driveway PaverrE 300 SY $16.80 $5,040.00 733 $12,314.40 11 2104 Remove 12" CMP (including FES 70 LF $5.10 $357.00 70 $357.00 12 2350 I Bituminous Material For Tack Coat 15 GAL $5.10 $76.50 30 $153.00 13 2573 1 Bale Check 200 EACH $8.00 $1,600.00 66 $528.00 14 2573 Silt Fence, Type Machine Sliced 300 LF $2.00 $600.00 820 $1,640.00 15 2575 Seeding - T a Lawn Restoration 4 ACRE $1,020.00 $4,080.00 5.3 $5,406.00 15 -A C.O. #3 Wood Fiber Blanket for Special Seeding 4,200 SY 1 $1.50 $6,300.00 4200 $6,300.00 16 2101 Clearing and Grubbing 5.5 ACRE $510.00 $2,805.00 Total - Bid Schedule "A" $83,475.08 $92,536.87 DIU JUIICUUIC Item No. I o Spec. Ref. I - JIUI11.1 v 0111a c Description Estimated Number of Units Unit I Unit Cost Total Estimated Cost Used To -Date Extension 17 1 2621 66" RCP Class III 64 LF $256.70 $16,428.80 64 $16,428.80 18 2621 18" RCP Class III 48 LF $23.20 $1,113.60 19 2621 66" RCP FES 2 EACH $1,501.00 $3,002.00 2 $3,002.00 20 2621 18" RCP FES 2 EACH $422.50 $845.00 21 2621 15" CMP 70 LF $15.20 $1,064.00 64 $972.80 22 2621 15" CMP FES 2 EACH $127.00 $254.00 2 $254.00 23 2621 Salvage and Reinstall 18" CMP 160 LF $12.25 $1,960.00 169 $2,070.25 24 2621 Salvage and Reinstall 18" CMP FES 8 EACH $76.50 $612.00 8 $612.00 25 2621 Salvage and Reinstall 15" CMP Pie 110 LF $12.20 $1,342.00 229 $2,793.80 26 2621 Salvage and Reinstall 15" CMP FES 4 EACH $80.00 $320.00 10 $800.00 2621 Salvage and Reinstall 48" RCP 30 LF $34.00 $1,020.00 30 $1,020.00 2621 Salvage and Reinstall 48" RCP FES 1 EACH $306.00 $306.00 1 $306.00 29 2621 lRip Rap Class III 20 CY $67.50 1 $1,350.00 Total - Bid Schedule "B" $29,617.40 $28,259.65 ot517PE 1/31/05 Pay Estimate #8 PAY ESTIMATE NO. 8 City of Otsego Project #03 -06 Trunk Watermain, Sanitary Sewer and Access Road ITEM:7. Bir iuie ..`__ Item Spec. No. Ref. - water Description Estimated Number of Units Unit Unit Cost Total Estimated Cost Used To -Date Extension 30 2611 lConnect to Existing Water Main 2 LS $822.50 $1,645.00 3 $2,467.50 31 2611 12" Ductile Iron Pipe Cl 52 2200 LF $26.30 $57,860.00 2050 $53,915.00 32 2611 8" Ductile Iron Pipe Cl 52 550 LF $19.30 $10,615.00 544 $10,499.20 33 2611 6" Ductile Iron Pipe Cl 52 125 LF $15.70 $1,962.50 221 $3,469.70 34 2611 16" DIP Cl 52, Fast -tite Joint, Installed in 24" Steel Casing by Boring and Jacking 70 LF $201.70 $14,119.00 80 $16,136.00 35 2611 16" Ductile Iron Pipe CL 52 8600 LF $37.10 $319,060.00 8840 $327,964.00 35 -A C.O13 Provide water for water testing. 1 LS $6,480.00 $6,480.00 1 $6,480.00 36 2611 Ductile Iron Fittings 10000 LB $3.10 $31,000.00 11076 $34,335.60 37 2611 16" Butterfly Valve and Box 11 EACH $1,601.00 $17,611.00 20 $32,020.00 38 261.1 12" Butterfly Valve and Box 2 EACH $918.00 $1,836.00 1 $918.00 38A C.O. #1 Insertiion of Additional 16" Valves and Tees for Developers 1 LS $7,935.00 $7,935.00 100% $7,935.00 38B C.O. #1 Provide Extra Depth for 16" DIP to Avoid Developer'sn Sanitary Sewer 1 LS $4,100.00 $4,100.00 100% $4,100.00 39 2611 6" Gate Valve and Box 26 EACH $575.00 $14,950.00 24 $13.800.00 39 -A C.O. #3 Gate Valve Extensions 1 LS $3,695.00 $3,695.00 1 $3,695.00 40 2611 Hydrant 26 EACH $1,850.00 $48,100.00 24 $44,400.00 40A C.O41 Substitute 8.5' Bury Fire Hydrant for Standard 8.0' Bury Fire Hydrant 9 EACH $75.00 $675.00 9 $675.00 40 -B C.O. #3 Repair Fire Hydrant and Valves Damaged by Private I Utility 1 LS $4,164.00 $4,164.00 1 $4,164.00 41 2611 Hydrant Extension 26 LF $348.00 $9,048.00 23.5 $8,178.00 42 2611 Salvage and Reinstall 16" Plug 2 EACH $204.00 $408.00 1 $1,144.88 , 611 Salvage and Reinstall 12" Plug 2 EACH $204.00 $408.00 10 $1,410.00 4 2611 4" Insulation 300 SF $3.60 $1,080.00 144 $518.40 Total - Bid Schedule "C" $556,751.50 $575,670.40 bra scneawe Item No. I u Spec. Ref. - aanica oewnr Description Estimated Number of Units Unit Unit Cost Total Estimated Cost Used To -Date Extension 45 1 2621 24" RCP Class V 16' -18' Deep 48 LF $79.20 $3,801.60 43 $3,405.60 46 1 C.O. #1 24" RCP Class V 18' -20' Deep- (DELETED) LF $81.20 46A C.O. #1 24" DIP CL -52 18' -20' Deep 40 LF $131.80 $5,272.00 35 $4,613.00 47 2621 12" PVC SDR 26 14' -16' Deep 30 LF $50.40 $1,512.00 132 $6,652.80 48 2621 12" PVC SDR 26 16' -18' Deep 200 LF $52.40 $10,480.00 212 $11,108.80 49 2621 12" PVC SDR 26 18' -20' Deep 208 LF $54.40 $11,315.20 65 $3,536.00 50 2621 8" PVC SDR 35 16 -18' Deep 35 LF $36.40 $1,274.00 40 $1,456.00 51 2621 10" DIP CL 52 Force Main 572 LF $22.90 $13,098.80 475 $10,877.50 �• 52 2621 8" DIP CL 52 Force Main 572 LF $19.20 $10,982.40 475 $9,120.00 t, 52A C.O. #2 8 "Gate Valve on Force Main 1 EACH $935.00 $935.00 1 $935.00 52B C.O. #2 10 "Gate Valve on Force Main 1 EACH $1,350.00 $1,350.00 1 $1,350.00 53 2621 24" RCP Plug 1 EACH $252.00 $252.00 1 $252.00 54 2621 12" Plug 1 EACH $246.00 $246.00 1 $246.00 55 2621 10" Plug 2 EACH $229.00 $458.00 2 $458.00 56 2621 8" Plug 3 EACH $195.00 $585.00 1 $195.00 57 2621 48" Dia. Sanitary Sewer Manhole 0 -8' Deep 1 EA $1,980.00 $1,980.00 1 $1,980.00 58 2621 48" Manhole Overdepth 10 VF $90.00 $900.00 10 $900.00 59 2621 60" Diameter Sanitary Sewer Manhole 0 -8' Deep 1 EA $2,745.00 $2,745.00 1 $2,745.00 5' ^..0. #1 Rebuild MH No. 1 Base for 24" DIP Outlet 1 LS $1,144.88 $1,144.88 1 $1,144.88 2621 60" Manhole Over Depth 10 JVF $141.00 $1,410.00 10 $1,410.00 b . 1 2621 ITelevise Sanitary Sewer 561 ILF $1.25 $701.25 .Total - Bid Schedule "D" $70,443.13 $62,385.58 0t517PE - 1/31/05 Pay Estimate 08 PAY ESTIMATE NO.8 City of Otsego Project #03 -06 Trunk Watermain, Sanitary Sewer and Access Road SUMMARY OF BIDDING TOTAL ALL BID SCHEDULES $83,475.08 $29,617.40 $556,751.50 $70,443.13 $740,287.11 TOTAL WORK COMPLETED TO DATE LESS 2 %. RETAINAGE (Reduced) LESS PREVIOUS PAYMENTS:P.E. # 1 TO P.E.# 7 WE RECOMMENT PAYMENT OF: fiAPPROVALS: 'CONTRACTOR: LATOUR CONSTRUCTION Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. i i Signed: Title: Date: EN`' ^ER: Certification by Engineer: We recommend payment for work and quantities as shown. XANSON ANDERSON ASSOCIATES, INC. Signed: Title: OWNER: CITY OF OTSEGO Sianed: Title: Date: 3 ITEM:7._ $92,536.87 $28,259.65 $575,670.40 $62,385.58 $758,852.50 $758,852.50 $15,177.05 $722,726.94 $20,948.51 1/31/05 TOTAL BID SCHEDULE "A" TOTAL BID SCHEDULE "B" TOTAL BID SCHEDULE "C" TOTAL BID SCHEDULE "D" Date: ot517PE Pay Estimate #8 12 -22 - 04 16:34 LATOUR CONSTRUCTRUCTION ID= 3209636017 P.02 UNIT PRIG 'LAT Gr /NC, 2134 Co. Rd. 8 N, W, • Maple Lake, MN 55358 • (320) 963 -5993 • Fax (320) 963 -6017 DECEMBER 22, 2004 HAKANSON ANDERSON ASSOCIATES, INC. 3601 TIRMTON AVENUE = O ANOKA, 55303 RE: REQUEST FOR PAY ESTIMATE #8 03 -06 TRUNK WATERMAIN, SAN SEWER AND ACCESS ROAD OTSEGO, MN # ITEM DESCRIPTION BID SCHEDULE "A" STREETS 1 MOBILIZATION I A ADDI, MOB FOR 12' WATER LINE CO#2 1B ADD'L MOB FOR ACCESS ROAD CO#2 2 TRAFFIC CONTROL 3 REMOVE BIT PAVEMENT 4 SAW BIT PAVE(aML DEPTH 5 SALV /REINST. SIGN/M4iLB0X 6 TOPSOIL STRIPPING(P) 7 REPLACE TOPSOIL 8 CL 5 AGGRE. BASE(6 - ) 9 GRANULAR BORROW 9A GEOTEXTILE FABRIC CO #2 10 2" LV2 WEAR MIX DRWY PAVE 11 REMOVE 12- C1,V(INCL. FES) 12 BIT. MATERIAL 'PACK COAT 13 BALE CHECK 14 31LT FENCE MACH SLICED 15 SEEDING LAWN RESTORATION I SA WOOD FIBER BLANKET 16 CLEARING & GRUBBING TOTAL BID SCHFDULE " A " QUANT. 256.70 UNIT PRIG TOTAL 1 LS 11,270.00 11,270.00 1 LS 6,244.58 6,244.58 1 LS 500.00 500.00 1 LS 3,570.00 3,570.00 401.66 S Y 2.00 803.32 463 LF . 3.60 1,666.80 4 EA 76.50 306.00 4000 CY 1.00 A.000.00 2300 CY 1.00 2,300.00 1028.19 TN 14.60 15,011.57 1307.93 CY 14.40 18,834.19 1200 S 1.11 1,332.00 733 S 16.80 12.314.40 70 LF 5.10 357.00 30 GA 5.10 153.00 66 EA 8.00 528.00 - WAEl LF $ 20 2.00 A84e-W I& t. f 0 5.3 AC 1,020.00 5,406.00 4200 S Y 1.50 6,300.00 0 AC 510.00 0.00 BID SCHEDULE "B" - STORM DRAINAGE 17 66" RCP CLASS III 18 18" RCP CLASS III 19 66" RCP FES 20 18" RCP FES 21 15" CND 22 15" CMP FES 23 SALV/REINSTALL 18" CMP 24 SALV/REINSTALL 1S" CholPP FES 25 SAI„V/REINSTALL IS" CIvT PIPE 26 SALV/REINST. 15" CMP FES 27 SALVIREINST. 48' RCP 28 SALVIREINST. 48" RCP RES 29 RIP RAP CL III TOTAL BID SCHEDULE 'B" 93,736.87 64 . LF 256.70 16,428.80 0 LF 23.20 0.00 2 EA 1,501.00 3,002.00 0 EA 422.50 0.00 64 LF1-" .15.20 972.80 2 FA's I27.00 254.00 169 LF 12.25 2,070.25 -A 'b 76.50 229 LF 12.20 2,793.80 EA W 80.00 30 LF 34.00 1,020.00 1 EA 306.00 306.00 0 CY 67.50 0.00 28,656.15 Gl1�06 .00 "Equal Opportunity Contractor" 12 -22 -04 16:34 LATOUR CONSTRUCTRUCTION ID= 3209636017 P.03 LATCXA7 COMSTPLAC JAIC. 2134 Co. Rd, 8 N, W. - Maple Lake, MN 55358 - (320) 963 -5993 • Fax (320) 963 -6017 9 ITEM DESCRIPTION GUAM, PRICE TOTAL BID SCHEDULE "C" - WATERMAINV ;05 N ei 30 CONN TO EXIST WM 0 LS E22.50 DUCTILE 0. 31 12" DUCTILE IRON PIPE CL 52 2204 LF/ \ 26.30 57,965.20 32 8" DUCTILE IRON PIPE CL 52 544 LF 19.30 10,499.20 33 6" DUCTILE IRON PIPE CL 52 221 LF 15.70 3,469.70 34 16" DIP CL 52 IN 24" CASING BORED 80 LF 201.70 16,16.00 35 16" DUCTILE IRON CL 52 8840 LF 37.10 327,964.00 35A PROVIDE WATER FOR TESTING 1 LS 6,480.00 6,480.00 36 DUCTILE IRON FITTINGS 11076 LB 3.10 34,335.60 37 16" BU i I`ERFLY VALVEWX 20 EA 1,601.00 32,020.00 38 12" BUTIERFLY VALVE/EOX 1 EA 918.00 918.00 38A ADD'L 16" VALVES & TEES FOR DEVELO] I LS 7,935.00 7,935.00 38B EXTRA DEPTH FOR 16' DIP CO# 1 1 LS 4,100.00 4,100.00 39 6" GATE VALVE/BOX 24 EA 575.00 13.800.00 39A GATE VALVE EXTENSIONS 1 LS 3,695.00 3,695.00 40 HYDRANT 24 EA 1,850.00 44,400.00 40A SUBSTITUTE 8.5' BURY HYDRANTS CO##: 9 EA 75.00 675.00 40B REPAIR HYDRANT DAMAGED BY UTILII 1 LS 4,164.00 4,164.00 41 HYDRANT EXTENSION 23.5 LF 348.00 8,178.00 42 SALV/REINST. 16" PLUG 0 EA 204.00 0 43 SALVJREINST. 12" PLUG 0 EA 204.00 000 44 4" INSULATION 144 SF 3.60 518 TOTAL BID SCHEDULE "C" 577.253.10 BID SC119DULE "D" SANITARY SEWER 45 24" RCP CL V 16' DEEP 43 LF 79.20 3,405.60 46 24 RCP CL V I T DEEP 0 LF 81.20 0.00 46A 24" DIP, CL S2,18 C091 35 LF 131.80 4,613.00 47 12" PVC SDR26 14' -16 DEEP 132 LF 50.40 6,652.80 48 12" PVC SDR26.16' - 18' DEEP 212 LF 52.40 11 108.80 49 12° PVC SDR26 18' -20' DEEP 65 LF ✓ 54.40 3,536.00 - 50 8 PVC SDR35 16 - 18 DEEP - .69 - LF IkU 3640 `tks & A 51 10" DIP CL52 FORCF_MAIN - i9'2 - LF Ac'l; 22.90 X80 147 a1`1 i 52 8" DIP CL 52 FORCEMAIN -*4& LF 0 19.20 q� L v .( 52A 8' GV ON FORCE MA1N CO##2 1 EA 935.00 935.00 52B 10" GV ON FORCE MAIN CO#i2 1 EA 1,350.00 1,350.00 53 24" RCP PLUG 1 EA 252.00 252.00 54 12" PLUG 1 EA 246.00 246 55 10" PLUG 2 EA 229.00 458.00 56 8" PLUG 1 EA 195.00 195.00 57 48' DIA SAN MH 0.8' DEEP 1 EA 1,980.00 1,980.00 58 48" MH OVERDEPTH 10 VF 90.00 900.00 59 60" DIA SAN MH 0 -8' DEEP 1 EA 2,745.00 2,745.00 59A REBUILD MH NO. 1 BASE FOR 24" OLME' 1 LS 1,144.88 1,144.88 60 60" MANHOLE OVERDEPTH 10 VF 141.00 1,410.00 61 TELEVISE SAN SEWER 0 LF 1.25 0.00 TOTAL BID SCBEDI.JLE "D" 67,524.88 "Equal Opportunity Contractor" 12-22 - 04 16:35 LATOUR CONSTRUCTRUCTION ID= 3209636017 P.04 C, . LATouR Gr"CNVS7=JC fmciff 2134 Co. Rd. 8 N. W, • Maple Lake, MN 55358 • (320) 963 -5993 • Fax (320) 963 -6017 #t ITEM DESCRIPTION ADDITIONAL WORK 3 10/10/03 - 1 -1/2" SEWER ROCK QUANT 32.7 TN 5 9/25/03 - LATOUR CREW WAS DELAYED BY SURVEYOR'S ON STAKING 16" WV BY PUN P14OUSE #3 750 HITACHI EXC_ & CREW 17.92 TOTAL 58 8 -00 1 HR 830.00 6 9/26/03 - LATOUR CREW HAD TO CONNECT TO EXISTING 8" & 10° FORCEMAIN, NOT A PART OF THIS CONTRACT. 750 HITACHI EXC. & CREW 1.5 HR 9 7/23104 - LATOUR HAD TO FIND WHICH GATE VALVE WAS CLOSED (BY ANOTHER CONTRACTOR) SO WATER TOWER COULD BE FILLED. � LABORERS (2 G 2 HRS) 4 HRBP� 11 7/21/04 - EXPOSED HYDRANT BARREL THAT WAS , COVERED UP BECAUSE WELL HOUSE CONTRACTOR NEEDED TO BUILD A TEMPORARY ROAD. LABORERS (2 @ 1 HRS) 2 HR 56.00 15 11/8/04 - HYDRANT EXTNESION AND HEAVY DUTY ROD ASSEMBLY INSTALLED ON HYDRANT AT INTERSECTION OF CO. RD 19 AND 77TH STREET. 1 LS 1.035.00 16 REPAIRED 3 DRIVEWAYS ('REMOVAL & REPLACE 2 LIFTS) 1 LS 3,410.00 TOTAL ADDITIONAL WORK ,245. 224.00 112.00 v 1,035.00 Y 2 3,410.00 ` 7,441.98 TOTAL WORK COMPLETED TO DATE ................... ............................... S 774,612.98 UNIT PRICE "Equal Opportunity Contractor" Final Pay Estimate No. 3 l City of Otsego Improvement Project 03 -09 Lefebvre Creek Ditch Construction January 10, 2004 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Lefebvre Creek Ditch Construction Dennis Fehn Excavating & Gravel, Inc. Contract Amount: $132,810.00 Award Date: October 28, 2003 Completion Date: December 15, 2003 Dear Council Members: The following work has been completed on the above referenced project: Rid Cr6adn1a "Aft ITEM 5 -8 Item No. Description Contract Quantity Unit Unit Price Used to Date Extension 1 Mobilization 1 LS $1,500.00 1 $1,500.00 2 Common Excavation 6,500 CY $4.25 6,500 $27,625.00 3 Top Soil 3,000 CY $3.60 3,000 $10,800.00 4 Class 5 Gravel 100% Crushed 15 TN $25.00 0 $0.00 5 31" x 49" Arch CMP 120 IF $58.00 120 $6,960.00 6 Jacking 42" RCP 100 LF $550.00 108 $59,400.00 7 Traffic Control 1 LS $3,000.00 1 $3,000.00 8 Riprap, Class III w/ Geotextile F abric 50 CY $60.00 50 $3,000.00 9 Silt Fence, Type Machine S liced 3,000 LF $1.50 1,425 $2,137.50 10 Bale Checks 20 EA $60.00 8 $480.00 11 Erosion Control Blanket, Category 2 200 SY $6.00 1,920 1 $11,520.00 12 Sod 5,500 SY $2.501 1,540 1 $3,850.00 13 Seeding 6.0 AC $650.00 5.0 1 $3,250.00 Total -Bid Schedule "A" $133,522.50 Summary Of Work Completed To Date: y k WORK COMPLETED TO DATE: $133,522.50 LESS 0% RETAINAGE: $0.00 LESS PAY ESTIMATE NO.1 $105,974.88 LESS PAY ESTIMATE NO.2 $12,853.50 WE RECOMMEND FINAL PAYMENT OF: $14,694.12 Please verify the amount of previous payments, if any, and the receipt of the following items prior to making payment: 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form 134), 3. Letter of consent from surety firm. FILE:Ma01 \Shared Docs4nuniciparaotsego 14201ot420pe3 PE -1 SHEET:(Tab) Final Pay Estimate No. 3 City of Otsego Improvement Project 03 -09 Lefebvre Creek Ditch Construction APPROVALS: CONTRACTOR Dennis F ehn Excavating & Gravel, Inc. Certification W Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: 0 A� Title: �0Y, Date: I bk bi _ ENGINEER: Certification by Engineer: We recommend payment for work and quantities as shown. HAKANS OERS O AS SaCIATES, INC. Signed!` :: � N r / Title: �� G ' - Date: 40 OWNER: CITY OF OTSEGO I Signed: Title: Date: T; FILE:\\Ha01 \Shared Docs \municipal\aotsego\420 \ot420pe3 PE-2 SHEET:[rab] ITEM 5.9 RESOLUTION NO. 20OS -OS CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA Resolution adopting a written Investment Policy for the City of Otsego WHEREAS, the City of Otsego has determined that policies and procedures of the City should be documented in writing, WHEREAS, the management of the City's cash and investments is an important function of the City's financial management practices, WHEREAS, the City's Investment Policy documents the policies and procedures that will provide the guidelines for the management of the City's cash and investments, WHEREAS, the City Council has reviewed the written Investment Policy prepared by the City's staff, NOW LET IT BE RESOLVED, that the City Council does hereby adopt the Investment Policy attached to this resolution. Adopted by the council this 14 day of February, 2005 Larry Fournier, Mayor Attest: Judy Hudson, City Clerk CITY OF OTSEGO INVESTMENT POLICY It is the policy of the City of Otsego to invest public monies which may become available for a period of time before such monies are required to be expended. It is prudent that such monies are invested to maximize the resources available for the City. It is the intent of the City to: Invest these public monies to provide the highest investment return with maximum security, 2. Provide sufficient monies to meet daily cash flow requirements, and 3. Conform with all state statutes and city policies or directives. This investment policy applies to all assets of the City that are accounted for in the City's Annual Financial report. The City will work with the depository banks and brokers approved annually by the City Council. Investments shall be made with judgment and care under circumstances, then prevailing, that persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment considering the probable safety of their capital as well as the income to be generated from the investment. The standard of prudence to be used by the designated investment officer shall be the prudent person standard as defined in Minnesota Statutes 356A.04 Subdivision 2, and shall be in the context of managing an overall investment portfolio. The designated investment officer acting in accordance with written procedures and policies and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market prices changes provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Any investment of the City is limited to those that are permitted by Minnesota Statutes. The primary objective of any City investment shall be prioritized as follows: • Safety, • Liquidity, • Investment Return, and • Maintaining the Public Trust City of Otsego Investment Policy Page Two The first investment objective is Safety. Investment options shall be considered in a manner that seeks to ensure the preservation of the principal amount in the overall investment portfolio. To obtain this objective, diversification is to be considered in the type of investment, maturity and the investment institution where the investment is located. For checking, savings and certificates of deposits collateral may be required. Collateral requirements will be considered prior to any deposit or investment transaction. Liquidity is the second investment objective to be considered. The investment portfolio must remain sufficiently liquid to enable the City to meet its cash flow requirements as may be reasonably anticipated. Liquidity will be considered for all investments and criteria will be established to determine the amount of public monies which may be invested for short-term periods of less than one year and public monies which may be invested for a term longer than one year. The City's liquidity will be reviewed on a monthly basis and may be considered part of any interim reporting to Administration or the Council. The Return on Investment is the third investment objective. The investment portfolio should be designed with the objective of attaining a market rate of return through the budgetary and economic cycles taking into account the constraints on risk and cash flow characteristic of the investment portfolio. Maintaining the Public Trust is the last of the investment objectives. All employees that are part of the investment process shall act responsibly as custodians of the public trust. Employees of the City shall avoid transactions that may impair the public's confidence in the City's ability to govern effectively. The City's investment policies and practices will conform to Minnesota Statutes I I8A. Day -to -day management of the City's investment activity is delegated to the City's Finance Director. No person will engage in an investment transaction on behalf of the City except as provided under the terms of this policy and the procedures established to maintain this program. Written internal controls have been established to provide for the proper documentation of all investment transactions. See attached memo. Employees and any other city officials involved in the investment process shall refrain from personal business activity that could conflict with the City's investment program or could reasonably expect the public to question or doubt the ability to make impartial, objective investment decisions. Any such potential conflicts that may impair the City's investment program must declare those conflicts to the City Administrator as soon as such conflict is known. The City Council will annually approve the financial institutions or broker /dealers authorized to provide investment services. All broker /dealers providing investment services shall have a Broker Certification form properly completed annually and on file with the City. City of Otsego Investment Policy Page Three Investment authorized and permitted by this policy are as follows: United States Securities including governmental bonds, notes, bills, mortgages and other securities which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress ( i.e. US Treasury bills, Federal Home Loan Bank Notes, etc.). • Minnesota Joint Powers Investment Trust agreements or contracts for shares of a Minnesota joint powers investment trust whose investments are restricted to securities authorized for investment by the City and shares of an investment company registered under the Federal Securities Act of 1940, whose shares are registered under the Federal Securities Act of 1933, as long as the investment company receives the highest credit rating and is rated in one of the two highest risk categories by at least one nationally recognized statistical rating organization and is invested in financial instruments with a final maturity of no longer than 13 months (i.e. 4M Fund). • State and local government obligations include any security that is a general obligation of any state or local government with taxing powers rated "A" or is a revenue obligation of any state or local government which is rated "AA" or better by a national bond rating service or a general obligation of the Minnesota Housing Finance Agency that is a moral obligation of the State of Minnesota and is rated "A" or better by a national bond rating service (i.e. City of Brooklyn Park, etc.). • Commercial paper issued by United States Corporation or their Canadian subsidiary that are rated in the highest quality category by at least two nationally recognized rating agencies. The rating of such commercial paper is referred to as "A1P1" (i.e. GE Capital or Nestle Corp.). • Time deposits fully insured by the Federal Deposit Insurance Corporation (i.e. Bank of ER, Riverview, First National Bank of ER, etc.). Investment transactions are completely documented by the City's finance department. Investment confirmations are received from the banks and brokers for each transaction. The finance department maintains all investment transactions on a monthly summary of cash and investments. The monthly reports, monthly broker statements and the individual investment transaction documentation are all retained by the finance department. Quarterly reports will be provided to the Council in their packets by the second meeting of the month following the end of the quarter. CITY OF OTSEGO INVESTMENT PROCEDURES The Finance Department maintains a record of the City's daily cash balance. It is used to track all deposits, payments, payroll and transfers. At any point in time, the Finance Department knows the current balance in the Bank of Elk River checking account. The balance in the checking account is monitored to ensure the funds not invested are maintained at a minimum. Transfers to money market accounts and investment accounts are documented in the daily cash record when transferred. The cash transfers between accounts are documented by a transfer request. The request is completed and signed by the Finance Department, forwarded to the City Clerk- Treasurer for the completion of the transaction. The completed copy of the transfer request is retained in the Finance Department. An example is attached to this procedure memo. The Finance Department maintains an investment schedule together with a summary of all month -end cash balances. All investment transactions are accounted for on the monthly investment schedule. All investments are identified by investment location (i.e. bank or broker), maturity date and interest rate. This summary is used to reconcile the total cash and investments with the general ledger at each month -end. ITEM 5_10 PAY ESTIMATE #1 CITY OF OTSEGO SANITARY SEINER CLEANING SERVICES February 1, 2005 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: City of Otsego Sanitary Cleaning Services Contractor. Pipe Services Contract Amount: $41,000.00 Award Date: October 27, 2004 Completion Date: December 31, 2005 acncuwc n .acvoci vca „ o „� .,...... Estimated Contract Used to Item No. Description Quantity Contract Unit Price Amount Date Extension 1 1 Jet -Vac cleaning of Gravity Sewers 50,OCO LF $0.44 LF $22,000.00 14,726 S 6,479.44 2 IVideo Recording of Gravity Sewers 50,000 LF $0.38 LF 519,000.00 14.7261 S 5,595.88 Total Bid Schedule "A” 541,000.00 S 12,075.32 SUMMARY OF BIDDING: Bid Schedule "A" - (Description) $41,000.00 S 12,075.32 Total Contract Amount $41,000.00 Total Used To -Date $12,075.32 Less 5% Retainer 5603.77 We Recommend Payment of:. $11,471.55 APPROVALS: CONTRACTOR: PIPE SERVICES Certification by ontractor. I .certify that all items and amounts are correct for the work completed to date. Signed: Data ENGINEER: HAKANSON ANDERSON ASSOCIATES Certification by Eno in We r ommend yment for work and quantities as shown. Sign Titter Jati /` Date OWNER: CITY OF OTSEGO Signed: Title: OT622pePay Estimate 91 ®n' Bonestroo Rosene Anderlik & Associates Engineers & Architects February 14, 2005 2335 West Highway 36 o St. Paul, MN 55113 Office: 651 -636 - 4600 ° Fax: 651 -636 - 1311 www.bonestroo.com Honorable Mayor and City Council City of Otsego 8899 Nashua Ave. NE Otsego, MN 55330 -7314 Re: Otsego East Wastewater Treatment Facility Project File No. 503 -04 -108 Bill Results Bids were opened for the Project stated above on Wednesday, February herewith are 10 copies of the Bid Tabulation for your information and file. Bidder. ITEM 6 - 7 2, 2005, at 2:00 P.M. Transmitted Copies will also be distributed to each The Bid was broken down into a Base Bid Amount for the treatment plant, Unit Prices for earthwork and three Alternatives. Alternate No. 1 is for an Ultra- Violet (UV) Disinfection System manufactured by "Trojan and Alternate No. 2 is for an UV Disinfection System manufactured by Wedeco. Alternate No. 3 is for two new 65 foot diameter aluminum covers in place of fiberglass covers that are included in the base bid. There were a total of six (6) Bids. The following summarizes the results of the Bids received: Bid Amount Unit Prices Contractor Low Gridor Construction, Inc #2 Rice Lake Construction Group #3 Madsen - Johnson Corporation #4 Knutson Construction Services, $10,357,000.00 Inc. #5 Sheehy Construction Company #6 Bor -Son Construction, Inc. Bid Amount Unit Prices Alt No. 1 (Earthwork) $8,951,900.00 $23,400.00 $9,442,700.00 $33,700.00 $9,866,000.00 $28,180.00 $9,991,000.00 $27,650.00 $10,357,000.00 $27,283.00 $10,410,000.00 $24,920.00 Alt No. 1 Alt. No. 2 Alt No. 3 (Troian M (Wedeco UM (Alum. Covers) $200,000.00 $220,000.00 $80,000.00 $190,000.00 $180,000.00 $50,000.00 $175,000.00 $189,000.00 No Bid $180,000.00 $195,000.00 $10,000.00 $169,000.00 $154,000.00 ($50,000.00) $203,000.00 $218,000.00 $50,000.00 The low Bidder on the Project was Gridor Construction, Inc. These Bids have been reviewed and found to be in order. Alternate No. 1 and No. 2 are for UV Disinfection Systems manufactured by Trojan and Wedeco, respectively. Both systems are known in the industry for their quality and performance. The UV Disinfection System installed at the Otsego West Wastewater Treatment Facility is manufactured by Wedeco. For ease of operation and maintenance having the same UV Disinfection System at the two plants may be advantageous. However, the Trojan System at $200,000 is $20,000 less than the Wedeco System. Based on ease of operation and maintenance the Wedeco UV Disinfection System is recommended. Alternate No. 3 is for two new 65 foot diameter aluminum covers for the new clarifiers in place of fiberglass covers that are included in the base bid. Alternate No. 3 is an add of $80,000 and is not recommended. ° St. Paul, St. Cloud, Rochester, Willmar, MN ° Milwaukee, WI a Chicago, IL Affirmative Action /Equal Opportunity Employer and Employee Owned It is recommended that the Project be awarded to the low Bidder, Gridor Construction, Inc based on the Base Bid, Unit Prices, and Alternate No. 2, for a total bid amount of $9,195,300.00. * This compares to the Engineer's Estimate of $10,200,000.00. Notice to proceed will be issued once plans and specifications have been approved by the Minnesota Pollution Control Agency (MPCA). Approval is expected by the end of the month. Should you have any questions, please feel free to contact me at (651) 604 -4875. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Karen A. Cavett, P.E. Enclosures Contractor Bid Amount Unit Prices Total with Total with (Earthwork) Alt. No. 1 Alt No. 2 Low Gridor Construction, Inc $8,951,900.00 $23,400.00 $9,175,300 $9,195,300.00 #2 Rice Lake Construction Group $9,442,700.00 $33,700.00 $9,666,400 $9,656,400.00 #3 Madsen - Johnson Corporation $9,866,000.00 $28,180.00 $10,069,180 $10,083,180.00 #4 Knutson Construction Services, Inc. $9,991,000.00 $27,650.00 $10,198,650 $10,213,650.00 #5 Sheehy Construction Company $10,357,000.00 $27,283.00 $10,553,283 $10,538,283.00 #6 Bor -Son Construction, Inc. $10,410,000.00 $24,920.00 $10,637,920 $10,652,920.00 * This compares to the Engineer's Estimate of $10,200,000.00. Notice to proceed will be issued once plans and specifications have been approved by the Minnesota Pollution Control Agency (MPCA). Approval is expected by the end of the month. Should you have any questions, please feel free to contact me at (651) 604 -4875. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Karen A. Cavett, P.E. Enclosures '► I' Bonestro0 Project Name: Otsego East Wastewater Treatment Facility TOTAL PART 1 - BASE BID $9.50 I hereb Y certify that this is an exact 0 Rosen 2 REMOVAL OF UNSUITABLE MATERIALS, 1400 Anderlik & Project No.: ON -SITE DISPOSAL, AND GRADING, SEE File No.: 503 -04 -108 reproduction qfqids receiv Associates 3 SLIPPY, HAULING, PLACEMENT, AND Engineers & Architects Bid Opening: Wednesday February 2, 2005, at 2:00 P.M. Owner. CI of Otse o 02200 - EARTHWORK CY 4 Karen A. Cavett, P.E. 02920 - LAWNS AND GRASSES SY Registration No. 25069 SEEDING OF OUTFALL LINE, SEE Bidder No.1 Bidder No. 2 SECTION 02920 - LAWNS AND GRASSES Bidder No. 3 Bidder No. 4 6 EROSION CONTROL BLANKET FOR Knutson Construction Services, BID TABULATION Gridor Constr., Inc. Rice Lake Construction Group Madsen-Johnson Corporation Inc. Item Nurn Item Units Qt Unit Price Total Unit Price Total Unit Price Total Unit Price Total PART 1 -BASE BID: 7 ALTERNATE NO. 1 - SYSTEM A TROJAN TECHNOLOGIES, INC. MODEL UV 3000 1 BASE BID -1.0 MGD WASTEWATER TREATMENT FACILITY LS 1 $8,951,900.00 $8,951,900.00 $9,442,700.00 $9,442 $9,866,000.00 $9,866,000.00 $9,991,000.00 $9,991,000.( I 503041 „.dT.xls 10001 $4.00 $4,000.00 1000 TOTAL PART 1 - BASE BID $9.50 $9,500.00 PART 2 - UNIT PRICE ITEMS: 2 REMOVAL OF UNSUITABLE MATERIALS, 1400 ON -SITE DISPOSAL, AND GRADING, SEE $3,500.00 100 SECTION 02200 - EARTHWORK CY 3 SLIPPY, HAULING, PLACEMENT, AND COMPACTION OF FREE DRAINING GRANULAR BACKFILL, SEE SECTION 02200 - EARTHWORK CY 4 SOD FOR OUTFALL LINE, SEE SECTION 02920 - LAWNS AND GRASSES SY 5 SEEDING OF OUTFALL LINE, SEE SECTION 02920 - LAWNS AND GRASSES SY 6 EROSION CONTROL BLANKET FOR OUTFALL LINE, SEE SECTION 02920 - LAWNS AND GRASSES SY TOTAL PART 2 - UNIT PRICE ITEMS PART 3 - ALTERNATE BID ITEMS: 7 ALTERNATE NO. 1 - SYSTEM A TROJAN TECHNOLOGIES, INC. MODEL UV 3000 PLUS -(ADD) LS 8 ALTERNATE NO. 2 - SYSTEM B WEDECO IDEAL HORIZONS ULTRAVIOET SYSTEMS, MODEL TAK 55 LS 9 ALTERNATE NO. 3 - ALUMINUM DOME COVERS, SEE SECTION 05590 - ALUMINUM DOME COVERS - (ADD OR DEDUCT) LS I 503041 „.dT.xls 10001 $4.00 $4,000.00 1000 $9.50 $9,500.00 2000 $3.00 $6,000.00 1400 $2.50 $3,500.00 100 $4.00 $400.00 $6.00 $15.00 $4.00 $3.00 $5,00 $6,000.001 $6.40 $6,400.00 $15,000.00 $15.50 $15,500.00 $8,000.00 $2.20 $4,400.00 $4,200.00 $1.20 $1,680.00 $500.00 $2.00 $200.00 $33.700.001 $28,180.00 $7.50 $7,500.00 $12.50 $2.60 $1.50 $3.50 $12,500.00 $5,200.00 $2,100.00 1 1 $200,000.00 $200,000.00 $190,000.00 $ 1 $220,000.00 $220,000.00 $180,000.00 $ $175,000.00 $175,000.00 $180,000.00 $180,000.00 $189,000.00 $189,000.00 $195,000.00 $195,000.00 11 $80,000.00 $80,000.001 $50,000.00 $50,000.001 No Bid No Bid 1 $10,000.00 $10 — -1 Item BID TABULATION PART 4 - MAJOR EQUIPMENT: Spec. No. 11304 - Final Clarifier Sludge Collectors Spec. No. 11306 -Submersible Sewage Pumps Spec. No. 11310 - Centrifugal Non Clog Pumps Spec. No. 11312 -Processing Cavity Spec. No. 11377 - Positive Displacement Blower Spec. No. 11379 -Fine Bubble Diffusers Spec. No. 11380 -Sludge Tank Fine Bubble Aeration System Spec. No. 11381 -Mechanical Aerators Spec. No. 11386 -Submersible Tank Spec. No. 11301 - Magnetic Flow Meter Spec. Nos. 16480, 16792, 16901, 16902, 16904 - Controls /Instrumentation Bidder No.1 Bidder No. 2 Bidder No. 3 Bidder No. 4 Gridor Constr., Inc. Rice Lake Construction Group Madsen-Johnson Corporation Knutson Construction Services, Inc. Unit Price Unit Price Total Mfr / Substitute Deduc WesTech Hydromatic Mfr / Substitute WesTech Hydromatic Aurora Moyno Sutorbilt / Roots Sanitaire Sanitaire Westech Flygt Delta Mag Automatic Systems Co. Total Deduc Vlfr / Substitute Deduct Envirex Hydromatic Aurora Netzsch Sutorbilt Sanitaire Sanitaire Eimco EMU Delta Mag Automatic Systems Co. V1fr / Substitute WesTech Hydromatic Aurora Netzsch Sutorbilt Sanitaire Sanitaire Westech EMU Delta Mag Automatic Systems Co. Deduct PART 5 - SUBCONTRACTOR LISTING: Painting Champion Coatings Electrical Gephart Process Piping Gridor Controls Integrator Automatic Systems Plumbing Sun Mechanical Heating, Ventilation and Air Conditioning Sentna Sota Contractor Name and Address: Gridor Constr., Inc. 1886 Berkshire Ln. Plymouth, MN 55441 Phone: (763) 559-3734 Fax (763) 559 -3736 Signed By: Harold Theisen Title: C.E.O. Bid Security: Bid Bond Addenda Acknowledged: One, Two, Three, Four I 503041 uodT.Xis Aurora Netzsch Sutorbilt Sanitaire Sanitaire Westech EMU Delta Mag Automatic Systems Co. Champion Premier Self Automatic Systems Self Self Rice Lake Construction Group 22360 County Road 12 Deerwood, MN 56444 (218) 546 -5519 (218) 546 -7016 Wade J. Leonard Vice President Bid Bond One, Two, Three, Four u, -2 -$20,000.001 Champion Coatings Design Electric Total Mech Automatic Systems Total Mech Total Mech Madsen - Johnson Corporation 901 Industrial St. Hudson, WI 54016 (715) 386 -8201 (715) 386 -5950 Paul A. Kujak Vice President Bid Bond One, Two, Three, Four Fransen Gephart L.A.T. / Total Mechanical Automatic Systems Co. With Process Piping With Process Piping Knutson Construction Services, 5500 Wayzata Blvd., S1e.300 Minneapolis, MN 55416 (763) 546 -1400 (763) 546 -2226 Lawrence A. Trom Vice President Bid Bond One, Two, Three, Four Bonestroo Rosene 0 Anderlik & Associates Engineers & Architects Project Name: Otsego East Wastewat Project No.: Bid Opening: Wednesday, February 2 BID TABULATION Item $13.10 $13,100.00 Num Item U nit: $2.10 PART 1 - BASE BID: $2.60 1 BASE BID - 1.0 MGD WASTEWATER $1.40 $1,960.00 TREATMENT FACILITY LS 100 TOTAL PART 1 - BASE BID $173.00 $3.50 PART 2 - UNIT PRICE ITEMS: 2 REMOVAL OF UNSUITABLE MATERIALS, ON -SITE DISPOSAL, AND GRADING, SEE SECTION 02200 - EARTHWORK CY 3 SLIPPY, HAULING, PLACEMENT, AND COMPACTION OF FREE DRAINING GRANULAR BACKFILL, SEE SECTION 02200 - EARTHWORK CY 4 SOD FOR OUTFALL LINE, SEE SECTION 02920 - LAWNS AND GRASSES SY 5 SEEDING OF OUTFALL LINE, SEE SECTION 02920 - LAWNS AND GRASSES SY 6 EROSION CONTROL BLANKET FOR OUTFALL LINE, SEE SECTION 02920 - LAW NS AND GRASSES SY TOTAL PART 2 - UNIT PRICE ITEMS PART 3 - ALTERNATE BID ITEMS: 7 ALTERNATE NO. 1 - SYSTEM A TROJAN TECHNOLOGIES, INC. MODEL UV 3000 PLUS - (ADD) LS 8 ALTERNATE NO. 2 - SYSTEM B WEDECO IDEAL HORIZONS ULTRAVIOET SYSTEMS, MODEL TAK 55 LS 9 ALTERNATE NO. 3 - ALUMINUM DOME COVERS, SEE SECTION 05590 - ALUMINUM DOME COVERS - (ADD OR DEDUCT) LS Bidder No. 5 Bidder No. 6 Sheehy Construction Company BorSon Construction, Inc. Unit Price Total Unit Price Tota 1 $10,357,000.00 $10,357.000.00 $10,410,000.00 $10,410, 0,000.00 100( $7.85 $7,850.00 $3.55 1000 $13.10 $13,100.00 $13.72 $13,720.00 2000 $2.10 $4,200.00 $2.60 $5,200.00 1400 $1.40 $1,960.00 $1.50 $2,100.00 100 $1.73 $173.00 $3.50 $350.00 1 1 $169,000.00 $169,000.00 $203,000.00 $203,000.00 $154,000.00 $154,000.00 $218,000.00 $218,000.00 11 - $50,000.00 $50,000.00 $50,000.00 503041ut)BT.xis b, -3 BID TABULATION Item mum Item _ Units Q1 PART 4 - MAJOR EQUIPMENT: Spec. No. 11304 - Final Clarifier Sludge Collectors Spec. No. 11306 - Submersible Sewage Pumps Spec. No. 11310 - Centrifugal Non Clog Pumps Spec. No. 11312 - Processing Cavity Spec. No. 11377 - Positive Displacement Blower Spec. No. 11379 - Fine Bubble Diffusers Spec. No. 11380 - Sludge Tank Fine Bubble Aeration System Spec. No. 11381 - Mechanical Aerators Spec. No. 11386 - Submersible Tank Spec. No. 11301 - Magnetic Flow Meter Spec. Nos. 16480, 16792, 16901, 16902, 16904 - Controls /Instrumentation Bidder No. 5 Bidder No. 6 Sheehy Construction Company Bor -Son Construction, Inc. Unit Price Mfr / Substitute WesTech Hydromatic Aurora Moyno Sutorbilt Sanitaire Sanitaire Westech Flygt Delta Mag Automatic Systems Co. Deduct Mfr I Substitute Deduc WesTech Hydromatic Aurora Moyno Sutorbilt / Roots $52,500.00 Sanitaire Sanitaire Westech Flygt Delta Mag Automatic Systems Co. PART 5 - SUBCONTRACTOR LISTING: Painting Champion Coatings Electrical Killmer Electric Process Piping Total Mechanical Controls Integrator Automatic Systems Plumbing Total Mechanical Heating, Ventilation and Air Conditioning Total Mechanical Contractor Name and Address: Sheehy Construction Company 360 Larpenteur Ave. St Paul, MN 55113 Phone: (651) 488 -6691 Fax (651) 488 -4992 Signed By: Daniel M. Krause Title: Vice President Bid Security: Bid Bond Addenda Acknowledged: One, Two, Three, Four Champion Coatings Gephart Total Mach Auto Control Syst. Total Mach Total Mech Bor -Son Construction, Inc. 2001 Killebrew Dr., Ste. 400 Bloomington, MN 55425 (952) 854 -8444 (952) 854 -8910 Raymond J. Schwartz President & CEO Bid Bond One, Two, Three, Four 503041 .odT.xls —4 -4 S T - r 1x s 16 - -_ , ;9 8v °00 - 6 .. I — — — — S i� I --------- __.. _ ( p 4 I t.a -I y'v °4 i. ` i •. MINNESOTA OTSEGO, St. Paul �ce A K' °°� wp wsot ° wdE, 09 m °A1 oer» C7 eonestroo e„E„c aw Ewxrix Rosene 2335 West Nlghway 36 W e EAST WASTEWATER TREATMENT FACILITY PHASE 3 Fu Anderlik & St. Peel, MN 55113 0 g ASSOCiateS Phene: 651- 636 -4600 .nvnwm SITE GRADING PLAN Fax: 651- 636 -1311 °NS5:49J. Rtx[. wptgn , .3s¢nt(5. M. ]m. blE M[ EC. q. GAVE GARAGE DOOR CO 612 -634 -9122 02/02/05 07:2%P P -90r E M 6-2 Gave Garage Door Co. 8394 33rd. St. Princeton, MN 55371 (763) 389 -3834 Estimate DATE ESTIMATE # 2/2/2005 192 NAME /ADDRESS OTSEGO CITY HALL ATTN: TIM ROCHEL PROJECT DESCRIPTION CITY COST TOTAL 16X1.1'6" RIBBED STEEL ATS 1/2 HP OPENER TAX AND LABOR INCLUDED 1 1,084.00 520.00 1,084.00 520.00 ANY QUESTION, PLEASE CALL. THANK YOU FOR YOUR INQUIRY 8t POTENTIAL BUSINESS. TOTAL $],604,00 02/02/2005 10:17 CUSTOM DOOR SALES 4 7634418823 PROPOSAL NO.209 IP02 a.: • 5005 HILLSBORO AVENUE NORTH Sperm NEW HOPE, MINNESOTA 55428 PHONE (763) 535 -0042 • CAX (763) 535 -1205 Billing Address Install Address Name: �J(T/ O r � �qn -- - -- -- Name: Address: Addres uA Vf_ City State: Zip City: Y:5 State =�_ Zip: Phone: ( ) Wk: (72 ) qq j - Q Phone. ( ) Wk: ( 1 Fax: ( 7.LIJ 54y Cell: ( ) We hereby propose to furnish materials and perform the labor necessary for the completion of: Size; I•• no NQ electrical work is included. Visa, MasterCard, Discover, Personal Check or Cash for payment. Special orders require 50% down. C.0.0, upon delivery, unless approved credit. Sold Requested install date: — Special Order: YES / NO All material is guaranteed to be as specified & the above work to be performed in accordance with the drawings & specifications submitted for above work for sum of: Dollars ($ ) Signature Salesman. NOTE: Pricing and proposal good for 60 days. Power In YES / NO Floor in / Level YES / NO T- Handle YES / NO Sheetrocked YES / 'NO Clean YES / NO Presold YES / NO Lockbox Tear Down YES / NO Haul Away YES / NO Date Date (Q"a`�� Cedar Wrapped Wood/V Vinyl/V Tacked Nailed Arched Header 45 Corners Square Ceiling Height Side Room Height to STM. of Horz. Reconnect Existing OP YES / NO Model Floor to Oper. rail Notes: — ITEM 7_1 I a NORTH ASSOCIAT'E'D. C'QN�S.0 +LTAN�T'S., IsN;C. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT - addendum TO: Otsego Mayor and City Council FROM: Laurie Shives /Daniel Licht DATE: 8 February 2005 RE: Otsego — Norin Landing; Revised Final Plat FILE: 176.02 — 04.29 BACKGROUND Mr. Bradley Pauman has submitted revised plans for the proposed Norin Landing Final Plat following consideration by the Planning Commission on 18 January 2005. The Planning Commission had recommended approval on a 5 -0 vote subject to conditions that have been largely addressed by the revised plans. The Norin Landing Final Plat is to be an 18 lot, single family subdivision located on approximately 60 acres along the Mississippi River, adjacent to Kadler Avenue. The site is currently zoned R -C, Residential Rural Open Space Cluster District. The subject site is also within the WS District, Wild Scenic Recreational River Overlay District. The Preliminary Plat was approved by the City Council on October 25, 2004. Additionally, a PUD -CUP was granted to allow for lots in the WS District less than 2.5 acres, a CUP was granted for mining to excavate a pond and a CUP was granted for a Private Recreation Facility within Lot 5, Block 2. Exhibits: A. Site Location B. Preliminary Plat C. Final Plat D. Park Shelter Plan E. Landscape Plan ANALYSIS Preliminary Plat Consistency. The proposed final plat contains 18 lots and maintains the same number of lots and lot layout as the preliminary plat. There are 6 outlots, some of which are dedicated to open space preservation and parks dedication. Density. Because the underlying zoning is R -C, Residential Rural Open Space Cluster District, the maximum allowed density is 12 units per 40 acres. The subject site is approximately 60 acres in gross area and thus the permitted density for the proposed development is 18 dwelling units. There is an existing single family home shown as Lot 1, Block 3 on the final plat, which must be included in the total allowed density which results in the creation of 17 new single family dwelling units. Open Space. Pursuant to Section 20 -60 -7 of the Zoning Ordinance, subdivisions within the R -C District are required to reserve 50 percent of the net buildable area of the development as permanent open space. The proposed final plat provides 30.41 acres of open space equal to 54.1 percent of the net buildable area of the parcel or 50.3 percent of the gross area of the subject site. Outlots A, D, E and F are to be dedicated for public park and trail purposes, while Outlot B and Lot 5, Block 2 are proposed to be retained by a homeowners association as private openspace. Outlot C will be conveyed on to the existing property owner who lives adjacent to the site to resolve a preexisting boundary dispute. Private Recreational Facilities. Norin Landing is proposed to include a private recreational area consisting of a pond with private beach, fire pit, recreational center building and a horseshoe pit. The site plan for the private recreation area conforms to the lot and setback requirements of the R -C District. The applicant has provided structural and floor plans for the beach house building as well as architectural elevations showing exterior design and materials. The exterior of the proposed recreation building will be vinyl siding and will be earth tone in color. The final plat must be revised to show the former Outlot C as Lot 5, Block 2 in order to allow construction of the recreational facilities and will be restricted to homeowner association use only. Park and Trail Dedication. Section 21 -7 -18 of the Subdivision Ordinance requires a dedication from proposed plats for the purpose of developing public parks and /or trails. The park and trail dedication requirements may be satisfied through land dedication, payment in cash in lieu of land, or a combination thereof. The land dedication requirement applicable to the proposed plat is 10 percent of the gross area of the subject site. As the gross area of the proposed subdivision is 60.5 acres, the park and trail dedication requirement is 6.05 acres. 2 The preliminary plat proposed a dedication of 3.56 acres of land for park and trail uses. This dedication includes Outlot A (3.01 acres) proposed to be used as a boat launch at the terminus of Kadler Avenue at the Mississippi River and Outlots D, E and F (0.54 acres) which would be combined to make a 30 -foot wide trail corridor along the Kadler Avenue right -of -way. The location of the existing single family dwelling on Lot 1, Block 3 does not allow for dedication of an outlot for the trail along Kadler Avenue without creating a non - conforming front setback condition. Thus, the final plat provides for a 30 -foot easement to locate the trail along Kadler Avenue within Lot 1, Block 3. The construction plans also provide for extension of the trail within the right -of -way of Kadler Avenue along the front of the existing exception parcel. The cost of this segment of the trail will be credited to the park dedication cash fee in lieu of land. Because trails are generally included within required rights -of -way dedicated with final plats, no park and trail credit will be given for Outlots D, E and F. Thus, the park and trail dedication requirement is only partially met with the dedication of Outlot A (3.01 acres, 49.8 %) and the remainder must be satisfied as a cash fee in lieu of land equal to 50.2 percent of the current park dedication fee. The 2004 fee in effect at the time of application was $2,820.00 Cash Fee x Remaining Dedication = Required Fee /Lot x No. of Lots = Payment ($2,820 /dwelling) x 50.2% = $1,416 /dwelling x 17 new lots = $24,055 Landscape Plan. The applicant has submitted a landscape plan showing the required two trees per lot and the required buffer yards along Kadler Avenue. The developer has revised the landscape plan to show tree seedlings in the eastern portions of Lot 5, Block 2 in order to restore dense tree growth and provide for future screening of the recreational area from Kadler Avenue. The landscape plan also shows several tree plantings near the recreational buildings as well as native prairie grass plantings in the remaining open areas of Lot 5, Block 2. Construction Plans. The applicant has submitted construction plans for the proposed Norin Landing Final Plat. These plans address grading, street and utility construction and other site improvements. As a condition of approval of the preliminary plat, the developer was required to provide for an overlay improvement of the segment of Kadler Avenue that abuts the plat, which is shown on the submitted construction plans. These plans are subject to review and approval of the City Engineer. Development Contract. The applicant is required to enter into a development agreement with the City and pay all applicable fees and securities upon approval of a final plat. The development contract is subject to review and approval of the City Attorney. RECOMMENDATION The proposed Norin Landing Final Plat is consistent with the City's Zoning and Subdivision Ordinances and the approved preliminary plat. As such, we recommend approval of the requested final plat, subject to the following conditions. POSSIBLE ACTIONS A. Motion to approve the Norin Landing Final Plat, subject to the following conditions: 1. All construction plans (grading, streets, trails, utilities, etc.) are subject to the review and approval of the City Engineer. 2. The applicant shall pay a cash fee of $24,055 in lieu of land to satisfy park and trail dedication requirements. 3. The applicant shall provide for extension of a trail along Kadler Avenue within existing right -of -way abutting the existing exception parcel, subject to reimbursement from the required cash fee in lieu of land. 4. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21- 3 -3.D.6 of the Subdivision Ordinance unless extended by the City Council. 5. Comments of other City Staff. B. Motion to deny the application based on a finding that it is inconsistent with the provisions of the subdivision ordinance. C. Motion to table. C. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Brad Pauman Scott Dahlke 4 W OTSEGO _+ ON THE GREAT RIVER ROAD BASE MAP DATA PROVIDED BY ill Hakanson Anderson Assoc.,lnc. PREPARED OCT08ER 2001 NOTE: THIS MAP IS FOR PLANNING PURPOSES ONLY AND SHOULD NOT BE USED FOR EXACT MEASUREMENT. a d6 a a L J mk . a 9.o0an 18. o f Lot 1x1, Borq.:.. WARM teunly. ue i�a u a �. el � to m,e .n".n`e�o •e ie ` I u...:1'� 9on,WO,Y H Let ] .MB b a Bn. ao. wNn aM .euln. 4ceD1 1ne,a,w1: u O°1 PoA a Bow,nmsnt Lot .. swlbn 10. re.,uAlp 121. Rang. N. MMdyBM Counly. Yb.w.ola ^ecriMe a. IeOaw.: Cammendr,p a 0,. wutnwat caner ar hold Cwermn.nl la .: I mrin obrN Oi..ealbn Bn. )Bi feat Ia ° aM ,..% a I- I�M a .e , ,ieoa: . IInW,p «.In olo^B wb ..cam - - I.at me . A I . .,- x�. M1 2 N.rc..ean wmaN f « a .a0 Bwllen�l 81 3.83 4'.a: -- x89.) .1 to Ne 1-1 a eegimlq. MP�B � 19- I-ENT E/sr 1/4 CBaNER A66 6 B 2 iE sw rA6E coa11[a ITNx wsr A T sw PR61caW cdRNEa ELLV.�B01.B9 Iri1RT LME /i' J J� Bea / OUTLOT B I 1 III ++ +� 3 40 � � I T /, y O .., W / r1E11AtID POND NM -MO PRIVATE LAKE NWL = 892.0 1 _ _ POND SURFACE AREA ° 3.57 AC. I 1�1 OUTLOT A ° AREA - 3.01 .re. IIIr� l i 'I � I I k "', N 9-- mr I Z i w o 163 .200 380 fatMQ SLAIL W RET LOCATION: PMT.SECIpN I0, rOwN9NP 121. RANGE 2.. COUNTI. 1118C1a DEVELOPMENT DATA COMPREHENSIVE PL111, USE: R1m61 Residentlol E105TINC ZOMNG: A -1 with WS O"Hoy PROPOSED ZONING: R -C with WS OroMy R -C RESTOENIML MIMMUM LOT REOUIREMENTS: Lot Aroo 43.560 e/ Lot W'bth 100 11 Lot Depth ISO If GROSS PARCEL AREA 60.50 aerea NET SUILOMIE AREA 56.25 area REWIRED OPEN SPACE: 28.13 xna TOTAL RESIDENTIAL UNITS: 18 Bose Oenstry 12 pe, a PROPOSED OPEN SPACE 3.01 oc Waal A 13.93 o< OOU,t B &,,,V No 12.93 a Lot 5. Block 2 0.20 a< Oullot 0 0.28 oc Oulbl E 0.05 6c witot E 30.11 cc Total W 17 . J I r - 'l "LOT D !14'20' I AREA - 0.20 acre. n Iat11YBN116 raNL y 0.70 aor .��i�O I'I❑ III❑ III 114 �iil t0 i POND I! I 1 j NWL. Me L OI- OIL- - JIIL -- I L____ °__ -J �0 Sc�• BLOCK 3 C (13.93 ° 4'0 81011 fine) a OT E PROPOSED PARK DEGGDON: L_ 0U [� MFA_0.28 anew 3.01 ae Outbi A 3.01 fool a IV O r - - -- r maaC 1 I 91 SETBACK: SID R/W 35' 9 SIDE 15' "O'T AREA 0.08 odes L I I I '�I REAR 50' 1 L_____ J �°I°I°M°BNecr'"ws. av raw I LOT DETAIL SHEET INDEX: ` I Sheet i - Preliminary Plot Sheet 2 - Existing Condit Sheet 3 - Grading, Drain rcin a ge. ge, and Erosion Control .- 1 Sheet 4 - Ulilily Plan - Sheet 5 - Datoil Plan EXHIBIT DEVELOPER: PAUMEN PROPERTIES, LLC 7750 CO. Rd J7 NW No* Lae. MR 55 (612) 221 -0603 MR. BRADLEY PAUMEN LD Z 44 Q � S O o � Z a t� 9 { ? J. 66 °la u e E j o�I'�9 4 g D to Y A �aaa 1 y�y� &S b d PILE N0. 00221 SHEET SHEETS m 6 6 s! pp :r m W �= a/1 s 3w A arm wsorl -� B I ^ T1O1 L100 A3W1 NUWZ� Y 101 lAOJI A 3MI HI/gS .. •�--� i I a9.B8 8 _ llj o LJ W • z \ — K .rLSV I . 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Tb tMd•a9q ConWCtaa Hal YD««itp al pod p mat«M• b o li•dlnY W dporae condtbn tar one y.ar tram Taw d bid wnVi• ab arcwl«K• er tlth Omer. om« Ndl e reeponNM ta. amtoaaae dl« aaeptmq al ue_.an b 1ne rlr .:a {DUTCOT F I l T- I 1�L ww+m our BRODSHD CONSULTING sae xPRnalpa dpwr P�n�itl. u�rm -mu - b EXHIBIT E R. ND paBI DA PAUMEN PROPMTIES, LLC 7750 CO. Rd 37 NW' MaPM Lake, JAN 55!58 (61 2) 22t -0603 MR. BRADLEY PAUMEN 0 Z_ � a Q J O LL 0 o i ° z S Review No. 3 ENGINEERING REVIEW Hakanson Residential Subdivision Anderson for the City of Otsego Assoc., Inc. by Hakanson Anderson Associates, Inc. Submitted to: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney Brad Paumen, Paumen Properties, LLC Scott Dahlke, P.E., Quality Site Design, LLC Bob Bean, P.E., Quality Site Design, LLC Meyer- Rohlin, Inc. Reviewed by: Ronald J. Wagner, P.E. Shane M. Nelson, P.E. Date: February 8, 2005 Proposed Development: Norin Landing Street Location of Property: A portion of the E Y2 of Section 10, T121, R24 60.50± Acres, north of CSAH 39, west of Kadler Avenue NE, on the Mississippi River Applicant: Brad Paumen Developer: Paumen Properties, LLC 7750 Co. Rd 37 Maple Lake, MN 55358 (612) 221 -0603 Owners of Record: N/A Purpose: Norin Landing is a proposed 18 lot subdivision on 60.50± acres in the City of Otsego, Wright County, Minnesota. Jurisdictional Agencies: City of Otsego, Wright County, Minnesota Department of (but not limited to) Natural Resources, Minnesota Pollution Control Agency Permits Required: NPDES (but not limited to) Considerations: \ \Ha01 \Shared Docs\ Municipal\ Aotsego22xx\2290 \ot2290RVW3.doc TABLE OF CONTENTS INFORMATION AVAILABLE FINAL PLAT STORM SEWER AND STREET IMPROVEMENT PLANS GRADING, DRAINAGE AND EROSION CONTROL PLAN WETLANDS SURFACE WATER MANAGEMENT SANITARY SEWER SYSTEM WATER DISTRIBUTION SYSTEM ENVIRONMENTAL OTHER CONSIDERATIONS SUMMARY AND /OR RECOMMENDATION \ \Ha01 \Shared Docs \Municipal\Aotsego22xx \2290 \ot2290RVW3.doc INFORMATION AVAILABLE Final Plat of Norin Landing, by Meyer - Rohlin, Inc. Storm Sewer and Street Improvement Plans for Norin Landing, 2/4/05 revision, by Quality Site Designs, LLC Grading, Drainage and Erosion Control Plan for Norin Landing, 2/4/05 revision, by Quality Site Design, LLC Preliminary Plat of Norin Landing, 9/27/04, by Quality Site Design, LLC Existing Condition Plan of Norin Landing, 9/27/04, by Quality Site Design, LLC Preliminary Grading, Drainage & Erosion Control Plan for Norin Landing, 9/27/04, by Quality Site Design, LLC Preliminary Utility Plan for Norin Landing, 9/27/04, by Quality Site Design, LLC Detail Plan for Norin Landing, 9/27/04, by Quality Site Design, LLC Certificate of Survey for Mary Jo Quigg, 12/15/03, by Taylor Land Surveyors, Inc. Drainage Analysis, 1/14/05 revision, by Quality Site Design, LLC Soil Investigation for Norin Landing, 9/28/04, by Miller Environmental Inc. City of Otsego Engineering Manual, 5/12/03 Minnesota Rules, Chapter 4410 — EAW Requirement Trunk Stormwater Facilities Study for Portions of the Otsego Creek Watershed, February 2003 City of Otsego Zoning and Subdivision Ordinances, 10/14/02 National Wetland Inventory Map, 1991 FINAL PLAT 1. Easement is required for the trail for Block 4, Lot 1. We have received a description of the said easement and we understand that it will be filed with the final plat. 2. 104 Street NE shall be referred to as 105 Street NE. The plans have been revised to show 105 Street NE. Page 1 Ma01 \Shared Docs \MunicipatWotsego22xx \2290 \ot2290RVW3.doc STORM SEWER AND STREET IMPROVEMENT PLANS 1. All cross culverts shall be 24" RCP minimum under public streets. Currently, the culvert from FES -F1 to STMH -2 to FES -F2 is called out as a 15 ". Please revise. 2. 2' of cover is required over all culverts and storm sewer within the right -of -way. 3. FES -1-12 is incorrectly labeled as FES -G2 in the profile on sheet 2. 4. It would be helpful if flow arrows could be added to the storm sewer /culverts to show the direction of flow. 5. All bituminous shall be in accordance with Mn /DOT 2350/2360. Also, additional shouldering material (Class 2) will be required for Kadler Avenue NE following the overlay. Please revise the typical sections accordingly. GRADING. DRAINAGE AND EROSION CONTROL PLAN 1. No comments. WETLANDS 1. No comments. SURFACE WATER MANAGEMENT 1. No comments. SANITARY SEWER SYSTEM 1. No comments. WATER DISTRIBUTION SYSTEM 1. No comments. ENVIRONMENTAL 1. A statement certifying the environmental condition of the site is required. (21 -6- 2.6.10) Page 2 \ \HaOl \Shared Docs \MunicipalWotsego22xx \2290 \ot2290RVW3.doc OTHER CONSIDERATIONS 1. No comments. SUMMARY AND /OR RECOMMENDATION We recommend approval contingent upon the above comments being addressed. Page 3 \ \Ha01 \Shared Docs \MunicipalWotsego22xx \2290 \ot2290RVW3.doc ITEM 7.2 NORTHWEST ASSOCIATED CONSULTANTS, 1 - NC. - 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 8 February 2005 RE: Otsego — Riverwood National; Lot 3, Block 1 NAC FILE: 176.02 — 04.40 The Planning Commission held a public hearing on 18 January 2005 to consider a PUD amendment for Lot 3, Block 1 of Riverwood National to allow a three foot encroachment into a required interior side yard. Mr. Chris Bulow was present to discuss his application and respond to questions. There were no public comments. The Planning Commission discussed the impacts of the proposed encroachment on lot drainage and options for altering the,building plans to meet the applicable setback requirement. City Staff indicated that the propose setback reduction would not negatively impact grading. Mr. Bulow said that altering the building plans would make it much smaller and different in appearance than other buildings within the same area of the development. After discussing these items, the Planning Commission closed the public hearing and voted to recommend approval of the request by a 5 -0 vote subject to application for vacation of the drainage and utility easement underlying the proposed building location. The City Council will consider the application and the following actions at their meeting on 14 February 2005 at 6:30 PM. C. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Chris Bulow CITY OF 0TSEG0 WRIGHT COUNTY, MINNESOTA APPLICANT: Bulow, Inc 02 -08 -05 FINDINGS & DECISION FINAL PLAT APPLICATION: Request for a PUD amendment allowing a +/- 3 foot reduction in the required side yard setback for Lot 3, Block 1 of Riverwood National. CITY COUNCIL MEETING: 14 February 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 3, Block 1 Riverwood National, Otsego, Wright County, Minnesota. B,. The property lies within the Rural Residential Preserve Area and is guided for rural residential land uses by the Otsego Comprehensive Plan, as amended. C. The property is zoned PUD, Planned Unit Development District as approved by the City Council on 8 July 2002. D. A preliminary plat and PUD Development Stage Plan was approved by the City Council for the property on 8 July 2002, subject to 17 stipulations. E. The City Council approved a final plat consisting of 155 residential lots, eleven outlots and public right -of -way on 22 March 2004. F. The PUD District requires a interior side yard setback of seven (7) feet for Lot 3, Block 1. The applicant has submitted plans requesting a reduction in the required side yard setback of +/- 3.0 to accommodate a proposed building design. D. Consideration of the application by the Planning Commission and City Council is to be based upon, but not limited to, the criteria outlined in Section 20 -4 -2.17 of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The proposed amendment is consistent with the intent of the PUD District for Riverwood National and therefore consistent with the Comprehensive Plan.. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The reduction in the side yard setback will not effect compatibility with adjacent land uses. 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: Development of Lot 3, Block 1 shall conform to all applicable Zoning Ordinance and Engineering Manual performance standards, except as may be modified by approval of this amendment. 4. The proposed use's effect upon the area in which it is proposed. Finding. The proposed side yard setback is not anticipated to have any effect upon the area. 5. The proposed use's impact upon property values of the area in which it is proposed. Finding: Although no study has been completed, the proposed use is not anticipated to negatively impact area property values. 6. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed second driveway will not generate any additional traffic. 7. The proposed use's impact upon existing public services and facilities including parks, schools, streets, and utilities and its potential to overburden the City's service capacity. Finding: The proposed use is not anticipated to have a negative impact to the City's service capacity. H. The planning report dated 12 January 2005 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. The Otsego Planning Commission conducted a public hearing at their regular meeting on 18 January 2005 to consider the application, preceded by published and mailed notice. Upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing and recommended by a 5 -0 vote that the City Council approve the request based on the aforementioned findings. DECISION: Based on the foregoing information and applicable ordinances, the requested PUD amendment for Lot 3, Block 1 of Riverwood National is hereby approved based on the most current plan and information received to date, subject to the following condition: The developer must submit documents requesting vacation of the established drainage and utility easements upon which the proposed principal dwelling unit is to encroach upon as a result of the PUD amendment, subject to City Council approval. 2 PASSED by the Otsego City Council this le day of February, 2005. Attest: CITY OF OTSEGO Larry Fournier, Mayor Judy Hudson, Zoning Administrator /City Clerk 3 - ITEM - 7 - 3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners @nacpianning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 8 February 2005 RE: Otsego — Comprehensive Plan; Development policy NAC FILE: 176.08 BACKGROUND The City Council has been discussing sanitary sewer policy issues in relation to the planned expansion of the east WWTP and need to begin the process to expand the west WWTP for continued implementation of the Comprehensive Plan. One issue raised by the City Council was to adopt a clear statement regarding the staging of urban development and infrastructure improvements for the sanitary sewer districts based on the direction established by the Comprehensive Plan, as amended on 22 November 2004. To this end, City staff has drafted the attached development policy for City Council consideration. The body of the draft resolution is a restatement of existing policies outlined in the Comprehensive Plan. The five points that the City would establish as additional development policy with adoption of this resolution expand upon and provide more specific direction to the Comprehensive Plan. ANALYSIS The five policy statements outlined by the draft resolution are summarized below: Preliminary Plat Supply. The supply of preliminary platted lots is not to extend beyond the current discharge permit capacities of either waste water treatment plant now that both systems have been established (physically and financially). Continued allowance of a preliminary plat supply in excess of permitted capacity unnecessarily limits City Council decisions as to the future pace and direction of new residential uses. Phasing Plan. Developers will be required to submit phasing plans with preliminary plat applications outlining anticipated build out of their developments. These staging plans will provide the City with more information and greater certainty regarding phasing of development and need to schedule infrastructure and service expansions. Preparation of these staging plans will also require developers to provide more forethought into overall project development. The staging plans will be incorporated as part of the preliminary plat approval and carried forward to the first final plat and development contract. Sewer Allocation. The Comprehensive Plan includes several policies regarding allocation of sanitary sewer capacity intended to provide for timely payment to finance construction of utilities. The proposed resolution reaffirms these policies and expands on them. The development policy includes a restriction on the amount of capacity allocated to any one project to ensure competition between developers, unless approved by the City Council. The percentage of allowed capacity within any 24 month period is to based on the pace of actual final plat approvals in the west sewer district. In the west sewer district, a single subdivision could final plat up to 480 dwelling units within a 24 month period. For the expanded east sewer district, a single subdivision could plat up to 768 dwelling units within a 24 month period. It must be noted that the percentage of allowed residential capacity that can be final platted during 'a given 24 month period must be lowered in the future as the overall permitted capacity of the two - treatment plants increases. Building Permit Limits. The Comprehensive Plan states that the City's goal is to limit the number of building permits issued for residential uses to an average of 400 per year. Actually applying such a limit to issuance of a specific number of building permits is problematic after final plat approval creates a legal lot of record entitled to development in accordance with the Zoning Ordinance. Furthermore, a strict limit on the number of annual permits may artificially constrain competition within sewer districts and limit product choices. To address these issues, the policy of limiting the number of residential building permits to four hundred is to be implemented and defined as an annual average not to exceed 400 for the ten year period from 1999 to 2008. The designated 10 year period is based on establishment of the intial sanitary sewer service district surrounding the TH 101 corridor and construction of the Phase 1 east waste water treatment plant that became effectively operational in 1999, which is when the initial final plats for residential uses served by sanitary sewer were approved. According to City building permit data, the average number of building permits issued for residential development served by sanitary sewer within the east and west sewer districts between 1999 and 2004 is 240 dwellings. This means that for the four year period between 2005 and 2008, an average of 640 building permits per year could be issued to while maintaining an overall average of 400 building permits for sewered residential dwellings. 2 REC Standard. The MPCA has authorized the City to lower its REC standard from 250gpd. /du. to 175gpd. /du. based data collected from the east waste water treatment plan regarding actual flows and the recommendations of the City Engineer. Lowering the REC standard to 175gpd. /du. effects the residential capacities of the east and west sewer districts as follows: Final Plat Processing. The City Council has directed that final plats are not to be placed on the City Councilagenda for consideration until all City Staff comments have been addressed regarding the final plat and construction plans, the development contract has been finalized between the City Attorney and developer, and the developer has signed the contract and provided all fees and securities and is intended to address administrative issues the City has experienced with timely execution of development contracts and recording of final plats. This is the process established by the Subdivision Ordinance and will apply to any future final plat application not currently in the review process. For the submitted Kittredge Crossings 7 th and 8 th Additions, Pleasant Creek Farms 4 th Addition and Norin Landing applications not yet approved by the City Council, we will recommend a condition of approval be that the development contract is executed and the final plat recorded within 60 days of City Council action. This would apply only to. CONCLUSION It is anticipated that the City Council will continue their discussion of sanitary sewer policy and consider proposed resolution 2005 -04 at their meeting on 14 February 2005. c. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Ron Wagner, City Engineer Lucinda Gardner, Farr Development Corporation John Jackels, Emmerich Development Corporation Dave Sebold, Insignia Development, Inc. Ron Mullenbach, D.R. Horton, Inc. Scott Dahlke, Quality Site Design, LLC East WWTP West WWTP Permitted Capacity 400,000 d. 1,000,000 d. 600,000gpd Available Capacity 360,000 d. 960,0008 d. 600,000 d. Residential Capacity 70% 252,000gpd. 672,000gpd. 420,000gpd. RECs @ 1/1 75 d. 1,440 3,840 2,400 Allocated RECS 1,272 1,272 1,705 Available RECs 168 2,568 695 Final Plat Processing. The City Council has directed that final plats are not to be placed on the City Councilagenda for consideration until all City Staff comments have been addressed regarding the final plat and construction plans, the development contract has been finalized between the City Attorney and developer, and the developer has signed the contract and provided all fees and securities and is intended to address administrative issues the City has experienced with timely execution of development contracts and recording of final plats. This is the process established by the Subdivision Ordinance and will apply to any future final plat application not currently in the review process. For the submitted Kittredge Crossings 7 th and 8 th Additions, Pleasant Creek Farms 4 th Addition and Norin Landing applications not yet approved by the City Council, we will recommend a condition of approval be that the development contract is executed and the final plat recorded within 60 days of City Council action. This would apply only to. CONCLUSION It is anticipated that the City Council will continue their discussion of sanitary sewer policy and consider proposed resolution 2005 -04 at their meeting on 14 February 2005. c. Mike Robertson, City Administrator Judy Hudson, City Clerk/Zoning Administrator Andy MacArthur, City Attorney Ron Wagner, City Engineer Lucinda Gardner, Farr Development Corporation John Jackels, Emmerich Development Corporation Dave Sebold, Insignia Development, Inc. Ron Mullenbach, D.R. Horton, Inc. Scott Dahlke, Quality Site Design, LLC RESOLUTION NO: 2005 -04 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA RESOLUTION AFFIRMING AND EXPANDING UPON DEVELOPMENT POLICIES FOR NEW RESIDENTIAL GROWTH WITHIN EAST AND WEST SANITARY SEWER DISTRICTS OF THE CITY OF OTSEGO. WHEREAS, on 22 November 2004 the City adopted an updated comprehensive plan; and, WHEREAS, the Comprehensive Plan establishes goals, policies and programs to provide direction, guidance and growth management for on -going development of the City; and, WHEREAS, the Comprehensive Plan establishes, in part, the following polices based on the goal that expansion of urban uses shall occur on a staged basis providing for a logical extension of related community services in a fiscally responsible manner: Boundary limits for urban expansion shall be clearly delineated and expanded in a staged manner such that urban uses be prohibited from prematurely encroaching into rural areas. 2. Promote infrll development and follow an orderly development pattern for urban expansion that capitalizes on in place utility and service investment. 3. Discourage urban development of parcels not contiguous to existing development that expand the City's service delivery areas and create scattered nodes of development. 4. Promote commercial and industrial development in order to create more employment opportunities and strengthen the tax base within Otsego. 5. Thirty (30) percent of available waste water treatment plant capacity within each sewer service district shall be reserved for commercial and industrial development. 6. Establish growth control mechanisms that allow specific annual levels of residential development that can be accommodated in a fiscally responsible manner based on existing service capacities. 7. A maximum five year [land] supply for urban residential development shall be provided in the sanitary sewer service district based upon City estimated demand. 8. The City shall plan its utility service and street extensions to accommodate long term growth and urban expansion in the community. 9. Prevent premature subdivisions in areas that lack adequate infrastructure such as utilities, streets or parrs. 10. Require infrastructure improvements associated with new development to be financed by those creating the need for the improvements, except as may be identified by the City's improvement plans. 11. Final plats shall be limited to development that will occur within two years of City approval. 12. The City shall require financial securities to insure performances on plats to provide an incentive for timely development. WHEREAS, the Comprehensive Plan, in part, establishes an interim land use plan to provide criteria for evaluation of applications to allow development of those uses guided by the Future Land Use Plan, requiring those making the request to demonstrate: Consistency with Comprehensive Plan: A proposed development shall be consistent with the goals, policies and recommendations of the Comprehensive Plan and which follow planned public improvement corridors or constitute an infilling of development shall be deemed consistent with the City's growth strategies as outlined in the Comprehensive Plan. 2. Adequate Waste Disposal Systems: A proposed development shall be deemed to have adequate waste disposal systems if within the sanitary sewer service district, there is adequate sewer capacity in the present system to support the proposed development if constructed to its 2 maximum permissible density after reasonable sewer capacity is reserved for planned public facilities and commercial and industrial development projected for the next five (5) years, or if in areas outside of the sanitary sewer service district, there is adequate on -site sewer capacity potential to support the development if constructed to the maximum permissible density indicated in the Otsego Comprehensive Plan. 3. Adequate Water Supply: A proposed development shall be deemed to have an adequate water supply if the proposed development has adequate sources of water, either from public systems or private wells, to serve the proposed development if constructed to its maximum permissible density without causing an unreasonable depreciation of existing water supplies for surrounding areas. 4. Adequate Drainage: A condition of adequate drainage shall exist if a. Surface or subsurface water retention and runoff is such that it does not constitute a danger to the structural security of structures within the proposed development. b. Structures within the proposed development will not result in pollution of water sources from erosion and siltation. C. The proposed development and related site grading will not cause harmful and irreparable damage from erosion and siltation on downhill or downstream land. d. Factors to be considered in making these determinations may include: average rainfall for the area; the relation of the land to the floodplain, the nature of soils and subsoils and their ability to adequately support surface water runoff and waste disposal systems, the slope of the land and its effect on effluents, and the presence of streams as related to effluent disposal. 5. Adequate Streets: A proposed development shall be deemed to have adequate streets to serve the development when: 3 a. Streets that serve the proposed development are of such a width, grade, stability, vertical and horizontal alignment, site distance and surface condition that an increase in traffic volume generated by the proposed development will not create a hazard to public safety and general welfare, not aggravate an already hazardous condition, and when, with due regard to the advice of Wright County and/or the Minnesota Department of Transportation, said streets are appropriate for the intended use. b. The traffic volume generated by the proposed development would not create unreasonable congestion or unsafe conditions on streets existing at the time of the application or proposed for completion within the next two (2) years. 6.. Adequate Public Service Capacity: A proposed development shall be determined to have necessary public service capacity when recreational facilities, police protection, fire protection and other public facilities that must be provided at public expenses can reasonably be provided for within the next two (2) years. 7. Consistency with Capital Improvement Plans: A proposed development shall be deemed consistent with capital improvement plans when improvements and/or services necessary to accommodate the proposed subdivision have been programmed in the Otsego, Wright County or other regional capital improvement plans or that a revision to capital improvement programs can be accommodated. WHEREAS, the Comprehensive Plan establishes a goal that not more than an average of four hundred (400) building permits for new residential dwelling units be issued annually within the east and west sewer districts combined and that the City will periodically define the amount of new development that can be accommodated. NOW, THEREFORE, BE IT RESOLVED THAT on -going development in the City of Otsego shall be guided, directed and managed in accordance with the goals and polices of the Comprehensive Plan and the following additional stipulations: n The approximate supply of approved preliminary platted lots not final platted within the east and west sanitary sewer service district shall not exceed one hundred (100) percent of available waste water treatment capacity designated for residential use within each sewer district, respectively. 2. Potential developers within the east and west sewer district shall submit a phasing plan with each preliminary plat application outlining the anticipated build -out of a proposed subdivision. The phasing plan is subject to approval of the City Council, its schedule shall be made a condition of preliminary plat approval, and it shall be incorporated as part of the terms and conditions of a development contract executed for the initial final plat of a phased development. 3. Approval of a preliminary plat shall not guarantee access to sanitary sewer service. Allocation of waste water treatment capacity shall be issued on a first come, first serve basis, subject to approval of a final plat and execution of a development contract (including specifically payment of SAC and WAC fees for receipt of trunk sewer and water services) to assure the City of timely development, except that not more than twenty (20) percent of the total waste water treatment capacity designated for residential uses within each individual sewer district shall be allocated to final plats within a single development for a twenty -four (24) month period, unless specifically approved by the City Council. 4. The average annual number of building permits for new residential dwellings issued within the east and west sanitary sewer districts combined shall be determined based on the ten (10) year period from 1999 to 2008. 5. Based on actual data regarding waste water flow processed at the East Waste Water Treatment Plant and the recommendations of the City Engineer, 175 gpd. shall be used as the basis for Residential Equivalent Connections (RECs) for the purpose of determining and allocating sanitary sewer treatment capacity. ADOPTED this 14th day of February, 2005, by the City Council of the City of Otsego, Minnesota. CITY OF OTSEGO 10 Larry Fournier, Mayor ATTEST: Judy Hudson, City Clerk/Zoning Administrator 5 MEMO Date: February 3, 2005 To: Mayor & Council From: City Administrator Mike Robertson Re: Development Plan ) �I� r *4 The City of Otsego limits development of new housing to an average of 400 new units per year, based on a need to assure that community infrastructure (streets, parks, sewer and water, schools, etc) can keep pace with residential growth. GROWTH ISSUES TRAFFIC Traffic congestion, even in the Otsego area, is not caused by residential growth in Otsego. The reason is that the majority of major traffic ways in Otsego are used by people passing through Otsego. This is certainly true of Interstate 94 and State Highway 101. This is also true of all County Highways in Otsego. Well over half the traffic on any County highway in Otsego originates outside of Otsego and is also going to a destination outside of Otsego. The majority of traffic on County Road 39 originates in Monticello and Monticello Township. The same is true with the majority of traffic on County Road 19 in Otsego which also includes traffic going between the Albertville area and Highway 10 in Elk River. County Road 37 is mainly used by traffic going between Highway 101 to I- 94 and the Albertville area. The majority of traffic on County Road 36 is going between the Dayton area to Highway 101. On main city roads, called arterials, such as Odean Avenue, Kadler Avenue, 85th Street, and MacIver Avenue, a large amount of traffic consists of non - Otsego residents passing through the community. Even some minor City roads, called collectors, such as 80th Street, Mason Avenue, and Jaber Avenue, have more traffic generated by non- residents than residents. All these streets serve as cut through routes for non- residents. If there was no more growth in Otsego, these roads would still continue to experience increased traffic due to growth outside Otsego and lack of alternative routes. SCHOOLS The majority of residential growth in the Otsego area has been within the Elk River School District in the past and that will continue to be true in the near future. The City of Otsego makes up approximately 150 of the Elk River School District. Even if Otsego stopped growing, the School District would continue to have to build new schools to keep up with the growth in Elk River, Rogers, Zimmerman, and Ramsey. The School District has also indicated it would look at changing school boundaries if schools in a part of the district had extra capacity while schools in other parts of the district were overcrowded. Because of this if there were ever any extra capacity at a school in Otsego it is not likely it would be unused for long. Otsego has constantly communicated with the School District about the amount and location of growth it expects to see in the near future, which aids them with their future planning. PARKS City parks are one area were residential growth has had a positive impact. The City obtains land and fees for park improvements from new development. These fees have been used to improve Prairie Park (behind City Hall) with new play equipment, a park shelter, and ball fields. Additional improvements are planned in the near future. The City has also built two new parks, School Knoll Park (just north of Otsego Elementary) and Lily Pond Park (at Kadler Avenue and 101St Street). The City also has one of the few major Wright County parks 2 (on the Mississippi River just off 96th Street). The City updates its park fees often so that they keep up with construction and land inflation. The City plans several new parks in the near future. The City's goal is that eventually every neighborhood will be within one mile of a park. CITY STREETS Fees generated by residential growth have helped to fund the construction of new major streets (78th Street), the extension of existing streets (Page Avenue, 70th Street), the reconstruction of existing streets (85th Street, Kadler Avenue), and the paving of gravel roads (MacIver Avenue). The City has also been successful in obtaining federal grants to help fund major road improvements such as Odean Avenue and Quaday Avenue. In the near future the City plans to pave the gravel stretch of 70th Street between County Road 19 and MacIver Avenue, pave the gravel stretch of Quaday Avenue between County Road 42 and County Road 37, and extend 78th Street west to Odean Avenue. In 2006 the State plans to upgrade Highway 101 in Otsego from an expressway to a freeway. SEWER & WATER SYSTEMS Sewer and water systems, including the sewer plant, sewer lines, lift stations, water towers, wells, and water lines, are all paid for by new development. - Existing residents and property owners have not paid for any part of the sewer and water systems. The City was very conservative in how it borrowed money to construct the sewer and water systems. Because of that The City was able to pay the bonds off early, saving itself millions of dollars in future interest payments. devplanmps 3 UYEM 8_1 Michael C. Couri- Andrew J. MacArthur Robert T. Ruppe•- David R. Wendorf Kristen H. Carr 'Also licensed in Illinois "Also licensed in Califomia February 9, 2005 City Council Members City of Otsego c/o Judy Hudson, City Clerk 8899 Nashua Avenue NE Otsego, MN 55330 COURT, MACARTHUR & RUPPE, P.L.L. P. Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376 -0369 (763) 497 -1930 (763) 497 -2599 (FAX) coutiniacarthur@eanhlink.net RE: Mississippi Shores Project Dear Council Members: The continued discussion of the Mississippi Shores street and utility project has been placed on the agenda for Monday's City Council meeting. A feasibility study has been prepared by the City Engineer at Council request and at the request of the property owners. One alternative of the feasibility study would have a portion of the project be a private development with the understanding that the City would vacate a portion of the existing right of way in order to accommodate the expansion of parking lot area for the businesses located on the eastern side of the project area. The public hearing was continued in order to allow all of the area property owners affected by the project to meet and come up with their own proposal. At the continued public hearing the property owners appeared to discuss another alternative. It appeared that Mr. Fields (owner of the Torn Thumb and Rainbow Daycare properties)and Mr. Thibodeau (Godfather's Pizza/ Fun City) were in agreement, Mr. Gilgenbach (AMVet) was opposed to the concept and it was unclear where the liquor store property owner stood. Fundamental to the proposed alternative is the concept that the City would vacate a portion of the existing frontage road. In order to vacate the frontage road the City would have to hold a public heanng and determine whether or not there is any useful public purpose for the area to be vacated. Issues that would normally arise at this time would be existing private utilities and their rights as well as the affect of the vacation upon other properties and whether t1 le other properties would be damaged as a result of the vacation. Letter to Otsego City Council February 9, 2005 Page 2 It was originally concei concept that was accept agree to any proposed It has been proposed by o' including construction of I completed as a public pro rationales for this would expense through its right seek to give certain prope public improvement probe utilities nor bode well for! require relocation of utili near future. Third, there with existing utilities in p' existing roadway would n her property. The original project was entire length of the exist installation of City sewe portions of the project tl go ahead as a City proje for vacation of portions Improvement Project. I will be available to fur meeting on Monday, Fe Very trul}c yours, drew J,,// ac COURI, MAC" l that the affected property owners would come up with a e to all of those affected properties, and that they would then This does not now seem to be the case. ne of the property owners that the improvement project ff o- street parking facilities accessory to private businesses be ject and then that portion of the right of way vacated. One of the be that the City could require relocation of utilities at utility of way ordinance. This approach is problematic in that it would rty owners an advantage in making private improvements into a ct. Secondly, it would most likely not sit well with private future cooperation from those private utilities for the City to ties within a public right of way that would be vacated in the would be no assurance of the City's ability to vacate the road lace, nor no assurance that a vacation of a portion of the of be challenged by a property owner asserting damage to his or proposed as a simple City project for road improvement over the Lg frontage road as an urban section public street and and water. The City should not be involved in constructing t would ultimately be a private parking lot. The project should to deliver the services requested. Any private project or request F the roadway should be considered separately from the City discuss this matter at the regularly scheduled City Council ry 14. & RUPPE, PLLP Cc: Ron Wagner, City Dan Licht, City PI ITEM 8.2 'i" '!A 1 1 31 --�5� January 25. 2005 Otsego Honorable Mayor and City Council 8899 Nashua Ave NE Otsego MN 55330 RE: Paving 89` St. and Parrel Avenue i We, the residents of 89` St and Farrel. Otsego MN, are petitioning the City of Otsego to pave our street. Due to the extreme dust factor, health hazard, flying stones from high traffic volume, and grading expenses for the city, we feel this would be more cost efficient in the .long run. This would also help eliminate the exhibition driving on our road. We feel this road should have been paved long ago. We the under sign put forth this petition in good faith and also accept the estimated cost to be $41,650 and assessment of approximate $3,800.00 per lot per Memorandum dated January 5, 2005 from Ronald J. Wagner, Otsego City Engineer. NAME ADDRESS/PHONE NUMBER 2. 4.. 5. t =� "t �A-6 6. 7. 9. U r 10. 11. 1�3 N• -V � <: %Y� �• 3 - �y7- �� C'G 76,� '� / H z- ITEM 10 -1 ORDINANCE NO.: 2005 -02 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE ESTABLISHING A FEE SCHEDULE FOR CITY SERVICES, PERMITS AND LICENSES FOR 2005. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Chapter 2, Section 4 of the Otsego City Code is hereby adopted establishing a fee schedule for City services, permits and licenses for 2005: SECTION 4 FEE SCHEDULE Section: 2 -4 -1 Purpose 2 -4 -2 Feel Schedule 2 -4 -1: Purpose: The purpose of this section is to establish certain fees for the delivery o services and processing of various permits and licenses as established by the Otsego City Code to equitably allocate administrative costs to those generating the demand or utilizing the service. (Ord. 2005 -02, January 24, 2005) ! i 2 -4 -1: Fee. Schedule: The City Council hereby establishes the following schedule of fees: i A. Licenses: 1. Liquor a. Non - intoxicating Liquor (on- sale): $75.00 b. Non- intoxicating Liquor (off - sale): $50.00 C. ! Club: $75.00 d. Intoxicating Liquor (on- sale): $4,000.00 e. Intoxicating Liquor (Sunday): $200.00 f. Investigation Fee (single): $500.00 g. Investigation Fee (corporation): $500.00 h. Set -ups: NO COST i. j Wine: $150.00 Temporary Non - Intoxicating Liquor: $25.00 k. Temporary Intoxicating Liquor: $25.00 I. Premises Extension Permit (on- sale): 2. Mechanical Amusement: $15.00 /business, plus; a. Mechanical Rides: $15.00 /ride, b. Pinball Games: $15.00 /game C. Pool table (coin operated) $15.OQ /table d. Video Game: $15.00 /game 4. Garbage Hauler: $20.00 B. Permits 1 . Building Permit: Refer to Chapter 4, Section 1 of the City Code. 2. Septil Installation /Repair: $120.00 3. Sewer and Water Hook -Up i $50.00 4. Burning Permit NO COST I 5. Home Occupation Permit: $15.00 6. Sign ;Permit: a. I Up to 100sf. $50.00 b. 101 sf - 300sf. $120.00 C. Over 300sf. $200.00 d. Annual Advertising Structure Insp. $10.00 e. Temporary $10.00 f. I Temporary Deposit $100.00 C. Development Applications: 1. Zone i g Amendment (map or text): a. , Base Fee: $500.00 b. i Escrow: $600.00 c. Total: $1,100.00 2. Conditional Use Permit - Single Family a. I Base Fee: $200.00 b. 1 Escrow: $600.00 2 3. 4 XG 7 <~ 10 C. Total: Conditional Use Permit — Other a. Base Fee: b. Escrow: C. Total: Conditional Use Permit - Appeal: a. i Base Fee: b. i Escrow: C. Total: Interim Use Permit: a. I Base Fee: b. Escrow: c. I Total: i i Administrative Permit: a. I Base Fee: b. I Escrow: C. Total: Site Plan Review: a. Base Fee: b. Escrow: C. Total: Sketch Plan: t a. Base Fee: b. Escrow: C. Total: Preliminary Plat: a. Base Fee: b. Escrow: c. I Total: Final Plat: a. Base Fee: i $200.00 $800.00 $1,000.00 $200.00 $400.00 $600.00 $500.00 $400.00 $900.00 $200.00 $400.00 $600.00 $200.00 $400.00 $600.00 $500.00 $2,800.00 $3,300.00 $500.00 $2,800.00 $3,300.00 $200.00 ! b. j Escrow: $400.00 c. Total: $600.00 11. Administrative Subdivision: E F. a. ! Base Fee: $200.00 b. j Escrow: $0.00 c. t Total: $200.00 Development Fees 1. Collector Road Impact: a. Clay Soils: $1,250.00 /dwelling b. i Sand Soils: $1,050.00 /dwelling 2. Sewer Availability Charge: $6,650.00 /REC 3. Water Availability Charge: $3,330.00 /REC 4. Storm Water Impact: a. ! Lefebvre Creek: $1,665.00 /gross acre b. Otsego Creek: $2,400.00 /net acre 5. Park and Trail Dedication: See Section 21 -7 -18 General Government Services: 1. Gen eral Labor (minimum 15 min.): $15.00 /hour 2. Copies (all sizes): $1.00 /per sheet 3. Fax: $1.00 /per page 4. Recycling Bin: $5.00 5. Legal and PIN /PID information: $25.00 /search 6. Zoning Designation / Flood Panel No.: $25.00 /search 7. Lot Dimension: $35.00 /search 8. j Special Assessment Search: $35.00 /search 9. Septic Search: $35.00 /search 10. 1 Recycling Bin G. H 3. ! Impound Fees: a. 1 sc Impoundment / calendar year: $50.00 b. 2" Impoundment/ calendar year: $75.00 C. 3 rd Impoundment/ calendar year; $100.00 Public Safety i a. New construction: NO COST b. Existing Home: $5.00 /bin I Documents: 1. Comprehensive Plan: i $45.00 2. City Code: $135.00 3. Zoning /Subdivision Ordinance: $60.00 4. ; Engineering Manual: $30.00 5. City Map: $5.00 6. Zoning Map - Large Scale: $10.00 7. Zoning Map - Small Scale: $5.00 8. Floodplain Map: Free 9. Topography Maps /Data - Less than 3.Oac.: $30.00 10. Topography Maps /Data - 3.Oac. or More: $15.00 /ac. 11 ! Half Section Map Sets: $160.00 12. Wright County Map: $5.00 Animals 1. Dog License (2 years): $10.00 2. Duplicate Dog License: $2.00 3. ! Impound Fees: a. 1 sc Impoundment / calendar year: $50.00 b. 2" Impoundment/ calendar year: $75.00 C. 3 rd Impoundment/ calendar year; $100.00 Public Safety i 1. False Alarm Charge: a. Fire: No charge for first i three (3) alarms, $150.00 for fourth alarm, $50.00 for i each successive alarm per calendar year. b. Other: No charge for first four (4) alarms, $50.00 for fifth alarm, $50.00 for each successive alarm per calendar year. J. Engineering 1. Mineral Extraction: $0.05 per cubic yard mined per calendar year. (Ord. 2005 -02, January 24, 2005) Section 2. This Ordinance shall become effective immediately upon its passage and publication. i PASSED bylthe Otsego City Council this 24 day of January,2005. ! CITY OF OTSEGO BY: Larry Fournier, Mayor ATTEST: Judy H n, Zoning Administrator /City Clerk Feeschkr January 20, 20051 Deborah Carron 12860 83 Street Otsego, MN 55330 i To: Otsego City Council Members and Heritage Preservation Commission i I am writing to inform you that I am resigning from the Heritage Commission. I was unable to dedicate appropriate time and interest to the group. I regret that it didn't work out. Sincerely, ,r Deborah Carron; ITE 10_4 4 C17YADM ITEM 11_1 MEMO Date: February 3, 2005 To: Mayor & Council From: City Administrator Mike Robertson Re: Proposed Project Priorities I have listed below a variety of special projects that have been discussed by Council or staff. These projects are outside of what would be considered the regular job duties. The projects are listed in current priority order. Council should review this memo to see. if there are any projects that should be added or deleted from:the list, and any changes in the priority order. CITY ADMINISTRATOR MIKE ROBERTSON Public Works�Facility.Plan Capital Equipment Plan Emergency Response Plan 70th Street Agreement with Albertville New Park Design Firm Update Personnel Manual Revised Water Ordinance Gravel Road Policy City Hall Addition Street Lighting Policy CITY CLERK JUDY HUDSON Upgrade City %Filing System CITY PLANNERIDAN LICHT Development Plan Park Plan for Beaudry Meadows & Otsego Preserve Parks On Street Parking Ordinance CITY ACCOUNTANT GARY GROEN Complete GASB 34 Conversion Improve Financial Management Expanded Budget Document CITY ENGINEER RON WAGNER Quaday Avenue Highway 101 Utility Relocation Waterfront East Improvements Otsego Creek Improvement 89th & Parell 'Road Improvement Sewer & Water Plan Torn Thumb Frontage Road Improvements Update Engineering Manual CITY ATTORNEY ANDY MACARTHUR Hospital District Ordinance on Private Used Car Sales PEOPLE SERVICE, INC. Water & Sewer Rate Study 2 I SPECIAL PROJECT DESCRIPTIONS PUBLIC WORKS FACILITY PLAN Purchase land, design and construct a new public works building. The facility should be capable of handling the department's needs for the next 5 -10 years and capable of being expanded to handle the City's needs for the next'50 years. CAPITAL EQUIPMENT PLAN Draft a plan,for the City's equipment needs for the next 5 -10 years. EMERGENCY RESPONSE PLAN Draft a plan which would lay out the City of Otsego`s responses to, various emergencies. 70T STREET AGREEMENT WITH ALBERTVILLE Develop an agreement with Albertville for sharing of costs in thelfuture paving of 70th Street. NEW PARK DESIGN FIRM Hire a new firm to design the City's future parks. UPDATE PERSONNEL MANUAL Update the Personnel Manual to reflect exempt employees and other changes. REVISED WATER ORDINANCE Revise the Water Ordinance to reflect the Wellhead Protection Plan. i GRAVEL ROAD POLICY Develop a policy for maintaining gravel roads. CITY HALL ADDITION Develop conceptual plans for an addition to City Hall in the future when needed for service delivery. STREET LIGHTING POLICY Council has at various times over the last few years discussed establishing a street lighting policy to determine where streetlights should be located in the 3 City. At this point the City policy as established in the Engineering Manual is that the City provides streetlights only at intersections. UPDATE CITY FILING SYSTEM Improvements continue as Judy attempts to bring the City's filing system into the 21St century. DEVELOPMENT PLAN Draft a planiwhich describes how the City will control the pace of development so as not to overstrain its ability to provide services. BEAUDRY MEADOWS & OTSEGO PRESERVE PARK PLANS Develop park plans for Beaudry Meadows Park, the 20 acres next to the west sewer plant and for the 5 acres park in the Otsego Preserve subdivision. ON STREET PARKING ORDINANCE We have had several requests to restrict on street parking, particularly in the new subdivisions. Staff will review other communities ordinances and present options to the Council. COMPLETE GASB 34 CONVERSION Complete thejwork begun in 2004 of converting the City's financial systems to met the federal unfunded mandate known as General Accounting Standards Board #34. IMPROVE FINANCIAL MANAGEMENT Continue to develop a manual for Council approval detailing the financial policies and procedures that are to govern the actions of City staff. Improve management of City's fund balance, cash flow, and other financial systems. EXPANDED BUDGET DOCUMENT Perform the necessary financial analysis to develop an expanded budget document that lays out the average cost per household for most city services. QUADAY AVENUE IMPROVEMENT Replace % of a mile of existing gravel road with a 4 major collector road. HIGHWAY 101 UTILITY RELOCATION Relocate all City Utilities located in the Highway 101 right -of -way in advance of the Highway 101 Improvement that will start in 2006. WATERFRONT EAST IMPROVEMENTS Construct the City improvements for the Waterfront East commercial development. OTSEGO CREEK IMPROVEMENT Begin the improvement of Otsego Creek from County Road 19 to the Section 30 wetland. 89TH & PARELL ROAD IMPROVEMENT Pave the gravel stretches of 89th Street and Parell Avenue in the Barthel Subdivision. SEWER & WATER PLAN Complete a Sewer & Water plan for the all of the City expected to be served under the current Comp Plan, focusing especially on future trunk needs. TOM THUMB FRONTAGE ROAD IMPROVEMENT Prepare the Feasibility Report and Plans and Specifications for the proposed improvement. UPDATE ENGINEERING MANUAL Update the existing Engineering Manual which provides the information to developers and contractors how to design their infrastructure. HOSPITAL DISTRICT Staff will review the City's options for modifying or withdrawing from the current hospital district. ORDINANCE ON PRIVATE PROPERTY USED CAR SALES Produce an ordinance governing used car sales on non- commercial property. WATER & SEWER RATE STUDY People Service began work on rate study in 2004. The work stopped due to three issues; 1) Establishing a 5 depreciation rate for the sewer and water system. 2) Determining the ultimate growth of the sewer and water system. 3) Lack of staff time. The ultimate growth of the system will be estimated based on the current Comp Plan. The established depreciation rate is being checked against various standards. When that is finished, the rate study will be completed. 0 COMPLETED PROJECTS 2004 EQUIPMENT INVENTORY Staff compiled a list of current equipment with age, mileage, hours, and current usage listed. WRIGHT COUNTY ISSUES A Wright County City Administrator's organization was formed to try to work with the Wright County Board to encourage greater cooperation between them and cities. A meeting was held between the County Board and the Wright County Mayor's Association. BUILDING DEPARTMENT ESTABLISHED A Building Official was hired as a City employee and a Building Department was established with two additional employees. COMP PLAN UPDATE The Comprehensive Plan has been updated to plan for sewer throughout most of the undeveloped areas of Otsego. PARK PLAN UPDATE The park plan has been updated to comply with the updated comp plan. RECORDS RETENTION SCHEDULE The City has completed all the work necessary to comply with the requirements of the State of Minnesota and the recommendations of the League of Minnesota Cities to maintain our records properly. CITY ORDINANCE CODIFICATION City ordinances have been codified and redundant or obsolete ordinances have been eliminated. ANIMAL ORDINANCE UPDATE The animal ordinance has been updated. PEDDLERS ORDINANCE An updated peddler's ordinance has been completed. 7 METHAMPHETAMINE ORDINANCE An ordinance was approved to deal with meth labs and their effects. GASB 34 CONVERSION BEGUN The City's financial systems and reporting have been changed to comply with the unfunded Federal mandate known as General Accounting Standards Board #34. The work will be completed in 2005. FINANCIAL PROCEDURES & POLICIES MANUAL BEGUN Staff has begun development for Council approval of a manual detailing the financial policies and procedures that are to govern the actions of City staff. As more policies are completed they will be brought to Council for approval. MACIVER AVENUE IMPROVEMENT 1 -% miles of MacIver Avenue have been improved from gravel to blacktop. The improvement will be completed in 2005. ISLAND VIEW EROSION REPORT The City Engineer completed a plan for the erosion occurring in parts of Island View Addition. The Council held a public hearing and based on testimony did not proceed with the improvement. NE WRIGHT COUNTY TRANSPORTATION PLAN This plan, which will guide future transportation improvements for NE Wright County has been approved. WEST OTSEGO TRANSPORTATION PLAN This was completed and approved as part of the Comp Plan.update. PARRISH AVENUE DIRE REVIEW City staff worked with Wright County and the Army Corp of Engineers on this item. Additional work is anticipated in the future. 0 COMPLETED PROJECTS 2003 FINANCIAL PLAN The Financial Plan was completed and reviewed by the Council in late 2002. Staff will update this plan on a yearly basis and present it for review early each calendar year. PARK CAPITAL IMPROVEMENTS PLAN This plan was submitted last year and was the legal basis for raising the City's Park & Trail fees. OTSEGO CREEK CULVERTS Costs for these culverts were determined and an Otsego Creek Watershed Fund has been set up and will be updated yearly as part of the Financial Plan. WEST OTSEGO REGIONAL PARK SITES Council and Park Commissioners have reviewed several sites for major community parks. The concepts discussed for these parks can be refined further as part of the Park Plan update. OTSEGO CREEK STORMWATER PLAN Council has approved the Otsego Creek Stormwater Plan. CITY HALL REMODELING City Hall remodeling based on inspection and administrative few years has. been completed. remodeling concepts for accom department or an expansion of accommodating building personnel for the next Council has reviewed modating either a police existing services. WATER & SEWER BUDGET A water & sewer budget was submitted and reviewed by Council. People Service is currently doing a free rate study which they expect to present some time in the future. CITY IDENTIFICATION SIGNAGE COSTS The City-.Council examined cost estimates and decided not to spend the money except for the Waterfront sign. 9 REVISION OF LIQUOR ORDINANCES The ordinances have been revised so that there are no longer public hearings required for renewals of every license. PARRISH AVENUE FLOODING GRANT The grant was not funded and the information we received from State and federal officials convinced us that they are not likely to ever fund it unless criteria drastically change. 10 ITEM 77_2 CITY OF OTSEGO PARK SHELTER RENTAL POLICIES February, 2005 Otsego Prairie Park Shelter Reservation System Available Days and Times Reservations will be taken for weekends only. Each day will have two time slots, 9AM- 2PM and 3PM -8PM. It is acceptable for someone to reserve both time slots. Priorit First priority will be given to city sponsored events. The first three weekends after Labor Day are reserved for the Otsego Festival until their date is chosen. City sponsored events may schedule the park as far in advance as the City Council or Park Commission deems appropriate. All other users will be granted reservations on a first come first serve basis. Reservations can be made up to one year in advance for residents. Non - residents can register after January 1 St of the year of the reservation. Fees The Rental Fee will be $10.00 per time slot. Cancellation within less than one month of the reserved date will result in forfeiture of the rental fee. No refunds will be granted for inclement weather. Makina Reservations Permits may be made by returning an application to City Hall. Applications can be obtained at or faxed by City Hall, or downloaded from the City's web site. Complete applications must be received by noon of the Wednesday before use. An application is not complete until payment has been received and the application is signed. Frequent rental by one individual or group will be subject to the City approval. Rentals are limited to one per month by any individual or group. Rights and Responsibility A permit entitles the holder to the exclusive use of the Prairie Park shelter for the allotted time slot. It does not provide exclusive use of any of the ball fields or other park equipment. Applicants should be aware that there are many users of the park, and that they must share these facilities. In order to enforce a reservation, the permit holder must have their copy of the receipt in their possession. If there is a disagreement about the reservation, the permit holder should contact the Wright County Sheriff's Department to resolve the dispute. The park shelter has capacity for 30 -40 people depending on table arrangement. City staff is not responsible for arranging tables or moving tables to accommodate larger groups, nor for cleaning the park shelter before or after use. The permit holder is responsible for cleanup of their garbage prior to leaving the park. Future reservations will be revoked for misuse of the facility by any member of the group. E CITY OF OTSEGO FACILITY USER CONTRACT I understand that I am fully responsible for the conduct of the people involved in the planned event. I also understand that I am responsible for the safe and proper use of the reserved facility as per the purpose of the request. I understand that no refunds will be issued due to inclement weather. I understand that I am responsible for any damages to the facility and for the cleanliness of the facility after use. If any damages are incurred, I understand I will be responsible to pay for the replacement of articles and or property that is damaged. I further understand that in the event of non - payment of damages the City has the right to assess my property for damages or seek other remedies as it may determine necessary. The City of Otsego reserves the right to accept or reject applications based on past performance or cooperation of the applicant based on factors such as response to deadlines, facility maintenance and following established rules. I have fully read and understand this form, all rules and regulations pertaining to Otsego facility use requirements and will abide by them. Signature Date Name Address City Home Phone State zip Work Phone Group /Organization Name Reservation Date Time Slot (circle one) Morning 9:00 -2:00 Afternoon 3:00 -8:00 3 ITEM 11 -3 CITY OF OTSEGO CITY VEHICLE USE POLICY February, 2005 CITY VEHICLE USE POLICY City owned vehicles are not generally available for personal use by employees. CITY VEHICLES City vehicles are to be used only by City employees for official business. City vehicles may not be used for personal business. Employees that drive or may be required to drive City vehicles and equipment are responsible for maintaining a safe driving record and observing all traffic laws. Drivers must carry a current, valid driver's license that is adequate for the type of vehicle being driven. An annual check of a driver's motor vehicle record will be conducted and the City `s insurance carrier will review the record for potential liability. If an employee's record indicates a pattern of traffic violations that may increase the City's liability disciplinary action up to and including discharge may be taken. VEHICLE USE Employees and all passengers must wear a seat belt at all times when operating any City vehicle. Employees must ensure that the City vehicle is in good operating condition and that all windows and lights are clean before operating the vehicle. When vehicles are not in use or in a secured area they must have the keys removed. Vehicles must be parked in the City garage after hours. CITY FACILITIES Gasoline for City vehicles must be obtained from the Street Department facility. Mileage and gallons of fuel must be recorded after each refueling. CITY LOGO All City vehicles shall have the City's logo prominently displayed on the side door panels. 2 VEHICLE MAINTENANCE Vehicle maintenance shall be the responsibility of the Street Department. Employees or their supervisor shall work with the Street Department to schedule a mutual agreeable time for routine vehicle maintenance such as oil changes. The Street Department shall review all City vehicles monthly /quarterly and provide written evaluation on a yearly basis. VEHICLE ACCIDENTS Any employee involved in an accident while driving a City vehicle must report the accident at once to their supervisor. In severe accidents the employee must call 911 and wait.until the police arrive. The employee must collect all necessary information from any other parties involved in the accident, including driver's license numbers, vehicle license number, insurance information, address, phone, etc. The employee must not admit liability and refer all legal questions to their supervisor and the City Administrator. 3