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02-28-05 CCITEM 5 - 7 CLAIMS LIST CITY COUNCIL MEETING FEBRUARY 28, 2005 TO: Judy Hudson Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. If you have any questions regarding this service, please let me know. Claims Register PAYROLL 02 -16 -2005 02 -17 -2005 $ 187,833.53 02 -24 -2005 $ 162,238.52 $ 28,538.36 GRAND TOTAL $ 378,610.41 If you have any questions or if you would like to review this list further, please let me know. Kathy Grover Bookkeeper CITY OF OTS'EGO 02/17/05 11:03 AM Page 1 *Check Summary Register© FEBRUARY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid BARBAROSSA & SONS $57,570.00 OTSEGO LIFT STATION 4 UnPaid BONESTROO ROSENE ANDERLI $28,737.29 EAST WWTP 3 UnPaid CB & I $51,740.98 WATER TOWER WEST Unpaid DENNIS FEHN GRAVEL & EXCAV $14,694.12 LEFEBVRE CREEK DITCH UnPaid LATOUR CONSTRUCTION $20,948.51 WEST TRUNK WATER Unpaid MINNESOTA STATE TREASURE $20.00 HAROLD LEONARD CBO UnPaid PIPE SERVICES $11,471.55 EAST SEWER CLEANING Unpaid WRIGHT COUNTY RECORDER $19.50 WATERFRONT 4 VACATION EASEMENT UnPaid WRIGHT COUNTY SURVEYOR $2,631.58 AERIAL PHOTO PROGRAM Total Checks $187,833.53 FILTER: None CITY OF OTSEGO 02/17/05 11:03 AM Page 1 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice C omment 10100 BANK OF ELK RIVER Unpaid BARBAROSSA &SONS E 430 - 43256 -500 Capital Outlay (GENERAL) $57,570.00 PAY EST 2 OTSEGO LIFT STATION 4 Total BARBAROSSA & SONS $57,570.00 Unpaid BONESTROO ROSENE ANDERLIK E 432 -43256 -302 Engineering Fees $22,751.59 116220 EAST WWTP 3 E 430 - 43256 -302 Engineering Fees $5,985.70 116221 WEST WWTF Total BONESTROO ROSENE ANDERLIK $28,737.29 Unpaid CB & I E 428 -49400 -500 Capital Outlay (GENERAL) $51,740.98 PAY 10 WATER TOWER WEST Total CB & 1 $51,740.98 Unpaid DENNIS FEHN GRAVEL & EXCAVAT E406-43100-530 Improvements Other Than Bldgs $14,694.12 PAY 3 LEFEBVRE CREEK DITCH Total DENNIS FEHN GRAVEL & EXCAVAT $14,694.12 Unpaid LATOUR CONSTRUCTION E 428 - 49400 -500 Capital Outlay (GENERAL) $20,948.51 PAY 8 WEST TRUNK WATER Total LATOUR CONSTRUCTION $20,948.51 Unpaid MINNESOTA STATE TREASURER E 250 - 42410 -360 Education/Training /Conferences $20.00 HAROLD LEONARD CBO Total MINNESOTA STATE TREASURER $20.00 Unpaid PIPE SERVICES E 602 -49450 -390 Contracted Services $11,471.55 PAY 1 EAST SEWER CLEANING Total PIPE SERVICES $11,471.55 Unpaid WRIGHT COUNTY RECORDER E 101 -41400 -340 Recording Fees $19.50 WATERFRONT 4 VACATION EASEMENT Total WRIGHT COUNTY RECORDER $19.50 Unpaid WRIGHT COUNTY SURVEYOR E 250 - 42410 -310 Miscellaneous $2,631.58 AERIAL PHOTO PROGRAM Total WRIGHT COUNTY SURVEYOR $2,631.58 10100 BANK OF ELK RIVER $187,833.53 Fund Summary 1 0100 BANK OF ELK RIVER 101 GENERAL FUND $19.50 250 BUILDING PERMIT FEES $2,651.58 406 Lefebvre Watershed $14,694.12 428 WEST WATER PROJ $72,689.49 430 West Trtmnt Plant -Phase 1 $63,555.70 432 East WWTP Phase III $22,751.59 602 SEWER FUND $ $187,833.53 CITY OF OTSEGO 02/24105 8:45 AM Page 1 *Check Summary Register© FEBRUARY 2005 Na me Check Date Check Amt ininn RANK OF ELK RIVER UnPaid ADAM'S PEST CONTROL INC UnPaid AIRGAS, INC. UnPaid ALDEN POOL & MUNICIPAL SUP UnPaid AVENET, LLC Unpaid BOISE CASCADE OFFICE PROD UnPaid BRADLEY BELAIR UnPaid CUSTOM REMODELERS INC UnPaid CUSTOM TRUCK ACCESSORIES UnPaid D.R. HORTON INC UnPaid DON MASS UnPaid DRUMMOND AMERICAN CORPO UnPaid EARL F ANDERSON INC UnPaid ECM PUBLISHERS INC UnPaid ELK RIVER MUNICIPAL UTILITIE UnPaid ELK RIVER PRINTING & PARTY UnPaid EMPLOYER PLAN SERVICES IN UnPaid FORTIS BENEFITS INSURANCE UnPaid GOPHER STATE ONE -CALL INC UnPaid H & L MESABI UnPaid HALLMAN OIL COMPANY UnPaid ICMA RETIREMENT TRUST UnPaid JOHN'S AUTO ELECTRIC II INC UnPaid KNUTSON RICK UnPaid MARTIN BENEFIT ADMINISTRAT Unpaid MENARDS UnPaid MINNESOTA LIFE UnPaid MN DEPARTMENT OF HEALTH - UnPaid MN STATE TREASURER UnPaid PEOPLE SERVICE INC. UnPaid PUBLIC EMPLOYEES RETIREME UnPaid RMR SERVICES, INC UnPaid SCHLUENDER CONSTRUCTION UnPaid SOFTRONICS UnPaid TARGET STORES UnPaid WRIGHT CO MAYORS ASSOC. UnPaid WRIGHT COUNTY AUDITOR -TRE UnPaid WRIGHT COUNTY HIGHWAY DE UnPaid WRIGHT COUNTY RECORDER UnPaid WRIGHT - HENNEPIN CO -OP ELE Unpaid ZIEGLER INC $79.88 QUARTERLY SERVICE $21.97 OPERATING SUPPLIES $1,786.64 UV BULBS $33.00 JOE - EMAIL ACCT $2,683.18 WEST WWTF - KURT $30.00 FEB CELL PHONE $50.50 REFUND OF PERMIT $215.13 BLDG VEHICLE $1,562.32 PLAN REVIEW REFUND $30.00 FEB CELL PHONE $252.27 LAUNCHER ICE MELT PLT $1,010.96 STREET SIGNS $299.10 PUBLIC HEARING $2,180.00 NEW STREET LIGHTS $259.87 BRAD - BUS CARDS $653.36 ADMIN $175.50 ADMIN $449.50 LOCATE CALLS $2,330.56 PLOW BLADES $66.67 NOZZLE AUTOMATIC $537.31 PPE 2/12 CK DTD 2/16 $399.38 24 VOLT MOTOROLA 88 GRADER $30.00 FEB CELL PHONE $52.00 MONTHLY FEE $161.49 BLDG REPAIRS - SUPPLIES $160.40 ADMIN $1,303.81 1/2005 - 3/2005 $175.00 HAROLD, TIM, JOE ST CLOUD $20,599.00 MONTHLY SERVICE $2,417.91 PPE 2/12 CK DTD 2/16 $7,195.51 WATER METERS $6,728.00 SLUDGE HAULING $3,683.76 BLDG DEPT $24.21 DAWN /CHARMIN $150.00 LARRY FOURNIER/ASSOC DUES $92,953.34 JAN /FEB SHERIFF PATROL $7,492.54 SALT $19.50 PUD AMEND L3B1 RIVERWOOD NATIONAL $3,953.00 MONTHLY FEE $31.95 FILTER - 88 GRADER Total Checks $162,238.52 FILTER: None CITY OF OTSEGO 02/24/05 8:46 AM Page 1 *Check Detail Register@ FEBRUARY 2005 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpaid ADAM'S PEST CONTROL INC E 101-41940-390 Contracted Services $79.88 1685171 QUARTERLY SERVICE Total ADAM'S PEST CONTROL INC $79.88 Unpaid AIRGAS, INC. E 101 -43100 -210 Operating Supplies (GENERAL) $21.97 105307586 OPERATING SUPPLIES Total AIRGAS, INC. $21.97 Unpaid ALDEN POOL & MUNICIPAL SUPPLY E602-49450-210 Operating Supplies (GENERAL) $1,786.64 500012 UV BULBS Total ALDEN POOL & MUNICIPAL SUPPLY $1,786.64 Unpaid AVENET, LLC E 250 - 42410 -390 Contracted Services $33.00 8864 JOE - EMAIL ACCT Total AVENET, LLC $33.00 Unpaid BOISE CASCADE OFFICE PRODUCTS E 430 -43256 -530 Improvements Other Than Bldgs $1,520.81 227906 WEST WWTF - KURT E 101 -41600 -201 Office Supplies $14.24 388122 FINANCE E 101 -41400 -201 Office Supplies $61.12 388122 ADMIN E 250 - 42410 -201 Office Supplies $80.62 388122 BLDG DEPT E 430 -43256 -530 Improvements Other Than Bldgs $1,006.39 616762 WEST WWTF - KURT Total BOISE CASCADE OFFICE PRODUCTS $2,683.1.8 Unpaid BRADLEY BELAIR E 101 -43100 -320 Telephone $30.00 FEB CELL PHONE Total BRADLEY BELAIR $30.00 Unpaid CUSTOM REMODELERS INC G 250 -21801 BUILDING PERMIT SURCHARGE $0.50 REFUND OF PERMIT R 250 -32260 BUILDING PERMITS $50.00 REFUND OF PERMIT Total CUSTOM REMODELERS INC $50.50 Unpaid CUSTOM TRUCK ACCESSORIES INC E 250 -42410 -501 Equipment $48.89 231434 BLDG VEHICLE E 250 - 42410 -501 Equipment $107.56 231434 BLDG VEHICLE E 250 - 42410 -501 Equipment $58.68 231545 BLDG VEHICLE Total CUSTOM TRUCK ACCESSORIES INC $215.13 Unpaid D.R. HORTON INC R 250 -32260 BUILDING PERMITS $1,562.32 PLAN REVIEW REFUND Total D.R. HORTON INC $1,562.32 Unpaid DON MASS E 101 - 43100 -320 Telephone $30.00 FEB CELL PHONE Total DON MASS $30.00 Unpaid DRUMMOND AMERICAN CORPORATION E 101 - 43100 -372 Salt & Sand $252.27 2898414 LAUNCHER ICE MELT PLT Total DRUMMOND AMERICAN CORPORATION $252.27 Unpaid EARL F ANDERSON INC E 101 - 43100 -393 Street Signs $395.60 64330 STREET SIGNS E 101 - 43100 -393 Street Signs $615.36 64449 STREET SIGNS Total EARL F ANDERSON INC $1,010.96 Unpaid ECM PUBLISHERS INC E 101 - 41600 -350 Print/Binding (GENERAL) $55.50 184182 PT BOOKKEEPER CITY OF OTSEGO 02/24/05 8:46 AM Page 2 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment E 101 -41400 -350 Print/Binding (GENERAL) $69.30 184222 PUBLIC HEARING E 101 - 41600 -350 Print/Binding (GENERAL) $55.50 184545 PT BOOKKEEPER E 101 - 41400 -350 Print/Binding (GENERAL) $118.80 184588 PUBLIC HEARING Total ECM PUBLISHERS INC $299.10 Unpaid ELK RIVER MUNICIPAL UTILITIES E 101 - 43160 -322 Utilities $2,180.00 14214 NEW STREET LIGHTS Total ELK RIVER MUNICIPAL UTILITIES $2,180.00 Unpaid ELK RIVER PRINTING & PARTY PLU E 101- 41400 -350 Print/Binding (GENERAL) $154.43 20809 ENVELOPES E 101 -43100 -350 Print/Binding (GENERAL) $60.71 20867 BRAD - BUS CARDS E101-41400-350 Print/Binding (GENERAL) $44.73 20867 JUDY - BUS CARDS Total ELK RIVER PRINTING & PARTY PLU $259.87 Unpaid EMPLOYER PLAN SERVICES INC E 250 - 42410 -123 Health $241.74 BLDG DEPT E 101 -41600 -123 Health $28.09 FINANCE E 10143100 -123 Health $159.89 PW E 101- 41400 -123 Health $223.64 ADMIN Total EMPLOYER PLAN SERVICES INC $653.36 Unpaid FORTIS BENEFITS INSURANCE CO E 101 -41600 -130 Employer Paid Ins (GENERAL) $13.50 FINANCE E 101 - 43100 -130 Employer Paid Ins (GENERAL) $40.50 PW E101-41400-130 Employer Paid Ins (GENERAL) $54.00 ADMIN E 250 - 42410 -130 Employer Paid Ins (GENERAL) $67.50 BLDG Total FORTIS BENEFITS INSURANCE CO $175.50 Unpaid GOPHER STATE ONE -CALL INC E 250 -42410 -310 Miscellaneous $449.50 5010660 LOCATE CALLS Total GOPHER STATE ONE -CALL INC $449.50 Unpaid H & L MESABI E 101 - 43100 -210 Operating Supplies (GENERAL) $2,330.56 64652 PLOW BLADES Total H & L MESABI $2,330.56 Unpaid HALLMAN OIL COMPANY E 101 -43100 -210 Operating Supplies (GENERAL) $66.67 144794 NOZZLE AUTOMATIC Total HALLMAN OIL COMPANY $66.67 Unpaid ICMA RETIREMENT TRUST E 101- 41400 -121 PERA $192.31 PPE 2/12 CK DTD 2/16 G 101 - 21705 Other Retirement $345.00 PPE 2/12 CK DTD 2/16 Total ICMA RETIREMENT TRUST $537.31 Unpaid JOHN'S AUTO ELECTRIC II INC E101-43100-220 Repair /Maint Supply (GENERAL) $399.38 21605 24 VOLT MOTOROLA 88 GRADER Total JOHN'S AUTO ELECTRIC II INC $399.38 Unpaid KNUTSON RICK E 101 -43100 -320 Telephone $30.00 FEB CELL PHONE Total KNUTSON RICK $30.00 Unpaid MARTIN BENEFIT ADMINISTRATORS E 101- 41400 -390 Contracted Services $52.00 4176 MONTHLY FEE Total MARTIN BENEFIT ADMINISTRATORS $52.00 Unpaid MENARDS CITY OF OTSEGO 02124/05 8:46 AM Page 3 *Check Detail Register© FEBRUARY 2005 Check Amt Invoice Comment E 101 - 43100 -403 Improvements to Bldgs $161.49 36351 BLDG REPAIRS - SUPPLIES Total MENARDS $161.49 Unpaid MINNESOTA LIFE E 101 -41400 -130 Employer Paid Ins (GENERAL) $22.10 ADMIN E101-43100-130 Employer Paid Ins (GENERAL) $105.70 PW E 250 - 42410 -130 Employer Paid Ins (GENERAL) $28.50 BLDG E101-41600-130 Employer Paid Ins (GENERAL) $4.10 FINANCE Total MINNESOTA LIFE $160.40 Unpaid MN DEPARTMENT OF HEALTH - WATE E 601 -49400 -375 WATER TEST FEE $1,303.81 1/2005 - 3/2005 Total MN DEPARTMENT OF HEALTH - WATE $1,303.81 Unpaid MN STATE TREASURER E 250 - 42410 -360 Education/Training /Conferences $35.00 JOE MAY 4TH E 250 - 42410 -360 Education/Training /Conferences $35.00 TIM MAY 4TH E 250 - 42410 -360 Education/Training /Conferences $105.00 HAROLD, TIM, JOE ST CLOUD Total MN STATE TREASURER $175.00 Unpaid PEOPLE SERVICE INC. E 602 -49450 -390 Contracted Services $15,187.64 8943 MONTHLY SERVICE E 601- 49400 -390 Contracted Services $5,411.36 8943 MONTHLY SERVICE Total PEOPLE SERVICE INC. $20,599.00 Unpaid PUBLIC EMPLOYEES RETIREMENT FD G 101 -21704 PERA $1,160.06 PPE 2/12 CK DTD 2/16 E 101 - 43100 -121 PERA $360.56 PPE 2/12 CK DTD 2/16 E 101 -41600 -121 PERA $146.93 PPE 2/12 CK DTD 2/16 E 101 - 41400 -121 PERA $275.35 PPE 2/12 CK DTD 2/16 E 250 - 42410 -121 PERA $475.01 PPE 2/12 CK DTD 2/16 Total PUBLIC EMPLOYEES RETIREMENT FD $2,417.91 Unpaid RMR SERVICES, INC E 601 -49400 -203 Supplies - General $7,195.51 2005 -15 WATER METERS Total RMR SERVICES, INC $7,195.51 Unpaid SCHLUENDER CONSTRUCTION E 602 - 49450 -419 SLUDGE HAULING $6,728.00 11285 SLUDGE HAULING Total SCHLUENDER CONSTRUCTION $6,728.00 Unpaid SOFTRONICS E 101 - 41400 -390 Contracted Services $498.70 2114 ADMIN E 10141600 -390 Contracted Services $1,420.07 2114 FINANCE E 250 - 42410 -390 Contracted Services $1,764.99 2114 BLDG DEPT Total SOFTRONICS $3,683.76 Unpaid TARGET STORES E 101 - 43100 -210 Operating Supplies (GENERAL) $24.21 1104125256 DAWN /CHARMIN Total TARGET STORES $24.21 Unpaid WRIGHT CO MAYORS ASSOC. ' E101-41100-355 Dues 8 Memberships $150.00 LARRY FOURNIER/ASSOC DUES Total WRIGHT CO MAYORS ASSOC. $150.00 Unpaid WRIGHT COUNTY AUDITOR - TREASURE E 101 - 42100 -390 Contracted Services $92,953.34 05 -182 JAN /FEB SHERIFF PATROL Total WRIGHT COUNTY AUDITOR- TREASURE $92,953.34 CITY OF OTSEGO 02/24/05 8:46 AM Page 4 *Check Detail Register© FEBRUARY 2005 Amt Invoice Comment Unpaid WRIGHT COUNTY HIGHWAY DEPT 10100 BANK OF ELK RIVER 101 GENERAL FUND E101-43100-372 Salt & Sand $7,492.54 4459 SALT 430 West Trtmnt Plant -Phase 1 Total WRIGHT COUNTY HIGHWAY DEPT $7,492.54 601 WATER FUND Unpaid 602 SEWER FUND WRIGHT COUNTY RECORDER $162,238.52 E 101- 41400 -340 Recording Fees $19.50 PUD AMEND 1_3131 RIVERWOOD NATIO Total WRIGHT COUNTY RECORDER $19.50 Unpaid WRIGHT - HENNEPIN CO -OP ELECTRIC E 601 - 49400 -390 Contracted Services $1,976.50 14232 MONTHLY FEE E 602- 49450 -390 Contracted Services $1,976.50 14232 MONTHLY FEE Total WRIGHT - HENNEPIN CO -OP ELECTRIC $3,953.00 Unpaid ZIEGLER INC E101-43100-210 Operating Supplies (GENERAL) $31.95 PCO80168972 FILTER - 88 GRADER Total ZIEGLER INC $31.95 10100 BANK OF ELK RIVER $162,238.52 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $113,001.55 250 BUILDING PERMIT FEES $5,143.81 430 West Trtmnt Plant -Phase 1 $2,527.20 601 WATER FUND $15,887.18 602 SEWER FUND $25, 678.78 $162,238.52 ITEM 5_2 CITY OF OTSEGO CITY VEHICLE USE POLICY February, 2005 CITY VEHICLE USE POLICY City owned vehicles are not generally available for personal use by employees. CITY VEHICLES City vehicles are to be used only by City employees for official business. City vehicles may not be used for personal business. Employees that drive or may be required to drive City vehicles and equipment are responsible for maintaining a safe driving record and observing all traffic laws. Drivers must carry a current, valid driver's license that is adequate for the type of vehicle being driven. Employee must report any changes in the status of their license. An annual check of a driver's motor vehicle record will be conducted and the City `s insurance carrier will review the record for potential liability. If an employee's record indicates a pattern of traffic violations that may increase the City's liability disciplinary action up to and including discharge may be taken. VEHICLE USE Employees and all passengers must wear a seat belt at all times when operating any City vehicle. No smoking is allowed in City vehicles at any time. Employees must ensure that the City vehicle is in good operating condition and that all windows and lights are clean before operating the vehicle. When vehicles are not in use or in a secured area they must have the keys removed. Vehicles must be parked in the City garage after hours. CITY FACILITIES Gasoline for City vehicles must be obtained from the Street Department facility. Mileage and gallons of fuel must be recorded after each refueling. CITY LOGO All City vehicles shall have the City's logo prominently displayed on the side door panels. Pa VEHICLE MAINTENANCE Vehicle maintenance shall be the responsibility of the vehicle operator and performed by the Public Works Department. Employees or their supervisor shall work with the Public Works Department to schedule a mutual agreeable time for routine vehicle maintenance such as oil changes. The Public Works Department shall review all City vehicles monthly and provide written evaluation on a yearly basis. VEHICLE ACCIDENTS Any employee involved in an accident while driving a City vehicle must report the accident at once to their supervisor. In severe accidents the employee must call 911 and wait until the police arrive. The employee must collect all necessary information from any other parties involved in the accident, including driver's license numbers, vehicle license number, insurance information, address, phone, etc. The employee must not admit liability and refer all legal questions to their supervisor and the City Administrator. 3 Consent Agenda . 2/28/05 City of Otsego Project Name Pay Estimate # Project No. Contractor Amount Pum house #3 (77' Street 12 03 -04 Encomm $50,813.45 Well #6 Electrical & SCADA School Knoll — Mount Simon 2 04 -07 Automatic S stems $1,831.04 Total $52,644.49 PAY ESTIMATE NO. 12 City of Otsego Improvement Project 03 -04 Pumphouse #3 28- Feb -05 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: WATER TREATMENT PLANT/ PUMP HOUSE #3, WELL PUMPS #4 & #5 AND SCADA SYSTEM, COP 03 -04 Pay Estimate No. 12 Contractor. EnComm Midwest, Inc. Original Contract Amount: $ 802,707.00 Contract Amount After Change Order #6: $ 871,934.23 Award Date: June 12, 2003 Completion Date: April 30, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: PART Rid Schedule "A" - Site Wnrk Encomm Midwest ITEM 7. ITEM 5 "3 Item No. Description Estimated Number of Units Unit Unit Price Contract Price Used To- Date Extension 1 Grading and Excavation 1 LS $2,500.00 $2,500.00 100% $2,500.00 2 Structural Backfill (LV) 400 CY $13.50 '$5,400.00 510 $6.885.00 3 Class V Gravel (LV) 160 TON $16.00 $2,560.00 248.25 $3,972.00 4 Bituminous Wear Course Type LV2 70 TON $83.00 $5,810:00 79.84 $6.626.72 5 6" Concrete Walk - Well Head Pad 47 Sy $38.00 $1,786.00 46.76 $1,776.88 6 Silt Fence 300 LF $2.00 $600.00 150 $300.00 7 Seeding includes seed 0.2 AC $3,200.00 $640.00 0.2 $640.00 8 Mulching includes disk anchoring) 0.4 TON $1,000.00 $400.00 0.4 $400.00 9 1 Fertilizer 100 LBS $1.00 $100.00 100 $100.00 9A Geo rid HOPE Structural Soils Material- ( C.O. #T) 890 SY $3.00 $2,670.00 8901 $2.670.00 9B Crushed Concrete & Asphalt Recycle 1 -1/2" to 3" Material- (C.O. #1 ) 405 TONS $30.00 $12,150.00 405 $12,150.00 Total - Bid Schedule "A" $34,616.00 $38.020.60 Rid Schedule "R" Yard Pi in Item No. Description Estimated Number of Units Unit Unit Price Extension Used To- Date Extension 10 4" Drain Pie Sch 40 PVC 60 LF $26.50 $1,590.00 65 $1,722.50 11 3" DIP Class 52 Mechanical Joints 70 LF $48.00 $3,360.00 77 $3.696.00 12 6" DIP Class 52 Mechanical Joints 30 LF $50.50 $1,515.00 33 $1,666.50 13 12" DIP Class 52 Mechanical Joints 180 LF 1 $77.00 $13,860:00 186 $14,322.00 16" DIP Class 52 Mecanical Joints 80 LF $115.00 $9,200.00 83 $9,545.00 15 48" Sanitary Manhole /Include Backwash Air Break Pi in and 6" PVC SDR35 Stub Out 1 EACH $4,150.00 $4,150.00 1 $4,150.00 16 PAcce Fittin s 1000 LBS $3.50. $3,500.00 1600 $5,600.00 16A Floor Drain Line and Seepage Manhole- (C.O. #2) 1 LS $5,250.00 $5,250.00 1 $5,250.00 16B Remove & Reinstalling Fire Hydrant in Temporary ss Road- (C.O. #2) 1 LS $250.00 1 $250.00 1 100% $250.00 Total - Bid Schedule "B" $42,675.00 $46.202.00 M516pe -1 2/9/05 Pay Estimate No. 12 PAY ESTIMATE NO. 12 City of Otsego Improvement Project 03 -04 Pumphouse #3 t' ITEM 7._ Bid Schedule "C" -Well Pump and Appu rtenances Estimated Number of Used To- Item No. 17 Description Submersible Well Pump & Motor Units 2 Unit EACH Unit Price $14,750.00 Extension $29,500.00 Date 2 Extension $29,500.00 17 -A 18 19 Credit For Not Installing 6" Technocheck Valve in Well #4( C.O. #6) Electric Cable Submersible (Pump to Well Head 6" Galy. Drop Pie 1 400 400 EACH LF LF $1,000.00 $6.50 $17.25 $1,000.00 $2,600.00 $6,900.00 1 400 378 $1,000.00 $2.600.00 $6,520.50 19 -A 20 20 -A Credit for 6" Black Steel Drop Pipe in Well #4 (C.O. #6) Pitless Adapter Unit Adjust Pitless Adapter to fit !4" casing( C.O. # 5 189 2 1 LF EACH LS $3.93) $20,250.00 $836.00 $ ,500. $40,500.00 $836.00 t89 2 1 ($7 42.77) ,500.0 $40,500.00 $836.00 21 22 Excavation & Backfill for Pitless Adapter Unit including cutting 18" Well Casing Electrical Control Panel & Wiring for Well Pump #4 2 1 EACH EACH $1,250.00 $46,355.00 $2,500.00 $46,355.00 2 100%1 $2.500.00 $46,355.00 22 -A . 23 Temporary Exterior Wiring for Temporary Well Pump at Well #4 (C.O.#4) Electrical Control Panel & Wiring for Well Pump #5 1 1 LS LS $866.00 $64,175.00 $866.00 $64,175.00 900% 100.0% $866.00 $64.175.00 23A Revise Control Panel for Revised Operation of Lift Station- (C.O. #3 ) 1 LS $20,470.00 $20,470.00 100% $20.470.00 23B Provide Concrete Pad for Control Panel- C.O. #3 1 LS $800.00 $800.00 1 $800.00 Provide Concrete Pad, Primary & Secondary 23C Conduits, Ground Grid for Interim Electrical Service Transformer- C.O. #3 1 LS $6.030600 $6,030.00 1 $6,030.00 23D Provide Temporary Control Panel for Lift Station #3 until Permanent Control Panel is Installed 1 LS $3,277.00 $3.277.00 100% $3,277.00 23E Upgrade Service From 200 amp to 400 amp for Pum house #3- (C.O. #3) 1 LS $7,043.00 $7,043.00 1 $7,043.00 23F Well P ump and Control Panel Rental Deteled C.O. #4 MONTH, $2.200.00 23 -G Gate Valve & Box, and 10LF 6" DIP at Well #5 (C.O. #4) 1 LS $3,250.00 $3,250.00 1 $3,250.00 23 -H 12" Butterfly Valve & Box at Well #5 C.O. #4 1 EACH $1,092.00 $1 1 $1,092.00 23 -1 Remove and Relay 12" DIP Raw Water Line at Well #5 C.O. #4 1 LS $4,350.00 $4,350.00 1 $4,350.00 23 -J 12" ButterfIX Valve &Box at Pum house #3 (C.O. #4) 1 EACH $1,092.00 $1,092.00 1 $1,092.00 23 -K Not- o- xcee epairs o e Electrical(C.O. #6) 1 LS $4,000.00 $4,000.00 1 $4,000.00 Total - Bid Schedule "C" TOTAL PART I ot516pe -i Pay Estimate No. 12 $243,893.23 $321,184.23 $243,513.73 $327,736.33 2/9/05 ITEM 7. PAY ESTIMATE NO. 12 r7 City of Otsego Improvement Project 03 -04 Pumphouse #3 PART 2 DIU Jcneuule Item No. r -rum nuuw Description Estimated Number of Units Unit —" -- Unit Cost Total Estimated Cost Used To- Date Extension 24 Pumphouse Building 1 LS $184,465.00 $184,465.00 100.00% $184,465.00 24 -A Credit for Not Installing Gutters and Downs outs C.O. #4 ' 1 LS $550.00 $550:00 100.00% $550.00 24 -B Revise Concrete finish on Reclaim Basin C.O. #5 1 LS $994.00 $994.00 100.00%1 $994.00 25 Building Mechanical 1 LS $31,080.00 $31,080.00 100% $31,080.00 25 -A Credit for Not Installing Link -Seals in Floor Penetrations 1 LS $1,500 $1,500.00) 100% $1,500.00 26 Paintinq and Protective Coating 1 LS $18,564.00 $18,564.00 100% $18.564.00 31 Control Panel H ro neumatic Tank 1 LS $52,500.00 $52,500.00 100% $52.500.00 27 [ Building Electrical & System Control 1 LS $90,500.00 $90,500.00 100°!° $90,500.00 Total - Bid Schedule "A" $323,553.00 $323,553.00 DIU JGneUU1C D - VVa1C1 I IUM11MI'L 1.1 11111.. Estimated Unit Unit Cost Total Estimated Cost _ Used To- Date Extension SCADDA System for Control Monitoring of Number of Total Estimated Used To- Item No. Description Units Unit Unit Cost Cost Date Extension 28 7000 Gallon H dro neumatic Tank 1 LS $25,440.00 $25,440.00 1 $25,440.00 29 Air Compressor 1 LS $6,780.00 $6,780.00 100% $6,780.00 33 -A Water Treatment and Distribution Piping and 1 LS $1,400.00 $1,400.00 100% $1,400.00 30 Appurtenances 1 LS $61980.00 $61,980.00 100% $61,980.00 31 Control Panel H ro neumatic Tank 1 LS $52,500.00 $52,500.00 100% $52.500.00 36 Startup, Operation and Maintenance Manual and 1 iS $1,572.00 $1,572.00 100 ° /. $1,572.00 32 Post Startup Operation Assistance I 1 LS $900.00 $900.00 Total - Bid Schedule "B" $147,600.00 $146,700.00 DIU JGIICUUIC V - 1.11C1111 {- a111Ca1111G... Estimated Unit Unit Cost Total Estimated Cost _ Used To- Date Extension SCADDA System for Control Monitoring of Number of Total Estimated Used To- Item No. Description Units Unit Unit Cost Cost Date Extension 33 Chlorine Gas Treatment 1 LS $20,040.00 $20,040.00 100% $20,040.00 Credit for Substituting MSA Supersized Gas Mask 33 -A C.O. #4 1 LS $1,400.00 $1,400.00 100% $1,400.00 34 1 Poly Phosphate Treatment 1 LS $2,520.00 $2,520.00 1202 %. $2,520.00 35 Fluoridation Treatment 1 LS $3,240.00 $3,240.00 100% $3,240.00 36 Booster Pump and Vaccumin'ection 1 iS $1,572.00 $1,572.00 100 ° /. $1,572.00 Total - Bid Schedule "C" $25,972.00 $25,972.00 DIU JGIIVUUI Item No. 10 - Jl-MUM J 111 Description Estimated Number of Units _ Unit Unit Cost Total Estimated Cost _ Used To- Date Extension SCADDA System for Control Monitoring of Number of Total Estimated Used To- Item No. Pumphouse (including Hydropneumatic Tank Units Unit Unit Cost Cost Date Extension 38 with Well #4, Well #5, 1.0 MG Water Tower #2, 1 LS 1 $12,125.00 $12,125.00 100% $12,125.00 Sanitary Lift Station #3 with Main Control Connection to WWTP #2, including additional 37 1 hardware and software with startup 1 LS I $41,500.00 1 $41,500.00 1 98% $40,670.00 Total - Bid Schedule "D" $41,500.00 $40,670.00 Dlu Jcneuule e - nIob-za11un Estimated Number of Total Estimated Used To- Item No. Description Units Unit Unit Cost Cost Date Extension 38 Mobilization and Demobilization 1 LS 1 $12,125.00 $12,125.00 100% $12,125.00 ot516pe -I Pay Estimate No. 12 Total - Bid Schedule "E" TOTAL PART II 3 $12,125.00 $12,125.00 $550,750.00 $549,020.00 2/9/05 PAY ESTIMATE N.O. 12 City of Otsego Improvement Project 03-04 Pumphouse #3 Bid Schedule "X'- Site Work Bid Schedule "B" Yard Piping Bid Schedule "C" -Well Pump and Appurtenances Bid Schedule "A" - Pumphouse Bid Schedule "B" - Water Treatment Facilities Bid Schedule "C" - Chemical Treatment Bid Schedule "D" - SCADA System Bid Schedule "E" - 'Mobilization TOTAL PART II TOTAL PART I AND II TOTAL USED TO -DATE LESS 2.0% RETAINAGE ( REDUCED) LESS PREVIOUS PAYMENTS ( Through PE # 11) WE RECOMMEND PARTIAL PAYMENT OF: $34,616.00 $42,675.00 $243,893.23 $321,184.23 $323,553.00 $147,600.00 $25,972.00 $41,500.00 $12,125.00 $550,750.00 $871,934.23 APPROVALS: SUMMARY OF BIDDING CONTRACTOR: ites and amounts are correct for the work completed to date. Certification b CCo traact9r. II certify tl at all PART PQ's r >. 6 ' TOTAL PART I PART II Bid Schedule "X'- Site Work Bid Schedule "B" Yard Piping Bid Schedule "C" -Well Pump and Appurtenances Bid Schedule "A" - Pumphouse Bid Schedule "B" - Water Treatment Facilities Bid Schedule "C" - Chemical Treatment Bid Schedule "D" - SCADA System Bid Schedule "E" - 'Mobilization TOTAL PART II TOTAL PART I AND II TOTAL USED TO -DATE LESS 2.0% RETAINAGE ( REDUCED) LESS PREVIOUS PAYMENTS ( Through PE # 11) WE RECOMMEND PARTIAL PAYMENT OF: $34,616.00 $42,675.00 $243,893.23 $321,184.23 $323,553.00 $147,600.00 $25,972.00 $41,500.00 $12,125.00 $550,750.00 $871,934.23 APPROVALS: CONTRACTOR: ites and amounts are correct for the work completed to date. Certification b CCo traact9r. II certify tl at all Signe Date: Title: ENGINEER: Certification by En sneer: We recommend payment for ork an ntities as shown. HAKANSON ANDER N A CIATES, IN Signed: Title: /y t� r rT Date: OWNER: CITY OF OTSEGO Signed: Title: Date: ITEM 7._ $38,020.60 $46,202.00 $243,513.73 $327,736.33 $323,553.00 $146,700.00 $25,972.00 $40,670.00 $12,125.00 $549,020.00 $876,756.33 $876,756.33 $17,535.13 $808,407.75 $50,813.45 ot516pe -1 4 2/9/05 Pay Estlmate No. 12 Hakanson Anderson Assoc.,Inc. CONTRACT CHANGE ORDER Order No. 6 Date: February 28 2005 Project: City of Otsego Project 03 -04, Water Treatment Plant/ Pumphouse, Well Pumps #4 & #5 and SCADA System Owner: City of Otsego To: EnComm Midwest, Inc. (Contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Description of Changes INCREASE DECREASE In Contract Price in Contract Price 1. Add line Item 17 -A, Credit for Not Installing 6" Technocheck Valve, $ 1,000.00 Lump Sum $ 1000.00 2. Add line Item 19 -A, Credit for Installing 6" Black Steel Drop Pipe Instead of 6" Galvanized Drop Pipe, 189LF @ $3.93/ LF $ 742.77 3. Add line Item No. 23 -K, Not -To- Exceed Amount for Repairs to Damaged Electrical Cables at Well #5, $ 4,000.00 Lump Sum $ 4,000.00 Totals $ 4,000.00 $ 1,742.77 Net Change in Contract $2,257.23 Original Contract Amount $ 802,707.00 Previous contract changes, Change Order # 1 to # 5 $ 66,970.00 Prior approved contract amount $ 869,677.00 Total contract including this and previous change orders $871,934.23 Justification of Items: (1 & 2) Valve and galvanized pipe were not available when Well #4 was required to be put into operation. City will install in future when well pump is upgraded for higher capacity. (3) Another contractor modifying the force mains at the lift station snagged the power and control cables to Well #5. That contractors repairs did not restore the cables to the "like -new" condition. This additional repair cost will be charged to that other contractor. UHa01\Shared Docs\MunicipalWOTSEGO \516 \CONSTRUCTION CORRESPONDENCENOT516 CHANGE ORDER NO.6.doc ue to this change order, the contract p will be unch anged. = =- i i Original contract period Substantial completion by December 25, 2003. Change contract period from previous Change Order N/A Contract period including this and all previous change orders: For All work Except Completion of Well #5: Substantial Completion by April 30 2004 . For Completion of Well #5: Substantial Completion by June 10 2004 I This document will become iplement to the ntract and all provisions will ,apply hereto. Recommended: wner's Architect/Engine r) l7ate Accepted: (Contractor) Date I Approved by: For the Owner (Name and Title) Date This information will be used as a record of any changes to the original construction contract. i \ \Ha01 \Shared Docs\ Municipal \AOTSEGO\516\CONSTRUCTION CORRESPONDENCE\OT516 CHANGE ORDER NO.6.doc February 28,2005 morable Mayor & City Council ,,ty of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: Well No. 6 Electrical & SCADA Final Pay Estimate . Contractor: Automatic Systems Company Contract Amount: $ 54,098.00 Award Date: April 22, 2004 Completion Date: July 1, 2004 PAY ESTIMATE NO. 2 City of Otsego Improvement Project 04 -07 Well #6 Electrical SCADA Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: RiA Qrhnr4nln "A" - Flnr+rirnl 1'nn+rn1c nnri CrAr1A Sv5}P_R1 (ITEM 5_4 OWNER TOTAL WORK COMPLETED TO DATE LESS 0.0% RETAINAGE ( Zero) LESS PREVIOUS PAYMENTS (Checks # 39944 & # 40247) Total - Bid Schedule "A" $ 54,098.00 i J WE RECOMMEND PAYMENT OF: i APPROVALS: CONTRACTOR: AUTOMATIC SYSTEMS COMPANY Certification by Contractor: I certify that and amounts are correct for the work completed to date. Signed: Bruce A. Wirth Title: P resident Date: Feb. 19; 2005 ENGINEER: Certification by Engineer: We recommend payment for work and quantities as shown. HAKANSON ANDERSON ASSOCIATES, INQ. Signed: lezz Title: /�! ')WNER: CITY OF OTSEGO Signed: Title: shared docs/ municipal /aotsego /519 /0T519- ASC -PE2 Date: Date: � 1 1 Date: 2 $54,098.00 $ 54,098.00 $0.00 $52,266.96 $ 1,831.04 2/17/05 Estimated I Number of Contract Used To- Item No. Description Units Unit Unit Cost Amount Date Extension New Variable Frequency Drive, Modification of Control Panel, Power and Control Conduits & Wiring for Well Pump and Flow Meter,Modify Existing SCADA System for Control and Monitoring 1 lof Pumphouse to include Well #6 1 LS $ 54,098.00 1 $ 54,098.00 1 100.00%1 $54,098.00 TOTAL WORK COMPLETED TO DATE LESS 0.0% RETAINAGE ( Zero) LESS PREVIOUS PAYMENTS (Checks # 39944 & # 40247) Total - Bid Schedule "A" $ 54,098.00 i J WE RECOMMEND PAYMENT OF: i APPROVALS: CONTRACTOR: AUTOMATIC SYSTEMS COMPANY Certification by Contractor: I certify that and amounts are correct for the work completed to date. Signed: Bruce A. Wirth Title: P resident Date: Feb. 19; 2005 ENGINEER: Certification by Engineer: We recommend payment for work and quantities as shown. HAKANSON ANDERSON ASSOCIATES, INQ. Signed: lezz Title: /�! ')WNER: CITY OF OTSEGO Signed: Title: shared docs/ municipal /aotsego /519 /0T519- ASC -PE2 Date: Date: � 1 1 Date: 2 $54,098.00 $ 54,098.00 $0.00 $52,266.96 $ 1,831.04 2/17/05 COURT, Otsego City Council From: MACARTHUR CC: 8 Date: February 28, 2005 Re: RUPPE PLLP M emo To: Otsego City Council From: Andy MacArthur, City Attorney CC: NA Date: February 28, 2005 Re: Proposed NTS Lease i The City has received a proposed lease from NTS for use of a portion of the Citys new wastewater treatment facility. NTS has proposed a form lease for such an arrangement. The following changes should be made to the Lease: i 1. Section 3.4 should be rewritten as follows: "Lessee shall provide cleaning of the Premises and will conduct its operations so that nuisances of sight, sound and odor will be eliminated or minimized to the extent reasonably possible. The existence of nuisance conditions will be determined by Lessor." 2. Add Section 3.5, "Lessee shall conduct its operations during normal business hours (8am to 6pm Monday - Friday). Lessee shall coordinate use of the Premises so that People's Service has use of the Premises at all times necessary to complete any and all testing required by its contract with the City. If a conflict arises regarding use of the Premises between NTS and People's Service the terms and conditions of People Services contract with Lessor shall govern. In the event that the contract does not clearly address the conflict in use, the conflict shall be resolved by Lessor." 3. Add Section 3.6, " Lessee shall not conduct at the Premises any testing of any hazardous or other wastes not associated with municipal wastewater treatment facilities. Lessee shall conduct only tests related to requirements of NPDES permit holders, both public and private, at the Premises. Any testing other than that described above shall be done at other locations controlled by Lessee." 4. Add No. 5, "HOLD HARMLESS AND INDEMNIFY. Lessee shall fully indemnify, defend and hold harmless Lessor from any and all claims, lawsuits, causes of action of any nature and of any kind related to Lessee's operations within or other use of the Premises." I 5. RIGHT OF ENTRY should be re- written as follows: "Lessor and its representatives�may enter the Premises at any time to inspect the Premises or perform any work which Lessor elects or is required to undertake. Peoples Service may enter the Premises at any time which is necessary to perform tasks related to their contract with the Lessor. Lessor shall undertake to provide advance notice to Lessee of its entry, when possible. In Emergency situations, as determined at the sole discretion of Lessor, Lessor and its representatives (which includes People's Services) are to be provided full and immediate access to the Premises. In the event that Lessee defaults on any term or condition off this Lease, Lessor shall be provided immediate Right of Entry to Lessor to inspect, take control of the Premises, or perform any work necessitated by the breach of this Lease." i 6. Add the following: " SECURITY OF PREMISES. The Premises is a public facility providing crucial services to the City. In the event that Lessor determines, for whatever reason, ithat Lessee's operations or use of the Premises or that the presence of any of Lessee's employees or agents on the Premises constitutes a Security problem, said determination being made at the sole discretion of Lessor, Lessor may take any action it deems necessary, including immediate termination of the Lease, to remove the threat to Security of the Premises or any potential or actual threat to public health, safety or welfare. Lessee shall take all measures to insure that its operations and /or employees do not constitute a Security problem. In the event that there is any damage, claim or cause of action related to breaches of Security caused by Lessee's actions or failures to act Lessee shall hold harmless, defend and fully indemnify Lessor from the same." 7. INSURANCE should be rewritten as follows: "Lessee shall have in force and effect at all times relative to this Lease statutory workman's compensation and automobile insurance as well as general liability insurance in an amount acceptable to Lessor." The issues related to this Lease are in some respects similar to that posed by the recent antenna leases, particularly security concerns. The concerns are somewhat mitigated by the fact that the proposed lease can be terminated by either party upon 60 days notice. Also, under the additional language proposed in this Memo the lease could be terminated immediately if Security concerns arise. I will be available this evening to answer any questions related to the Lease. 0 Page 2 02/24/2005 11:58 March 26, 2004 218 - 7414291 City of Otsego 8899 Nashua Avenue NE NE TECH SERV I 1 IEM Otsego, MN 55330 ATTENTION: Mr. Michael Robertson SUBJECT:. Lease of the City's Wastewater Treatment Plant Laboratory NTS Proposal #P6459.05 Dear Mr. Robertson PAGE 02 6 -7 Northeast Technical Services, Inc. (NTS) is a company that has provided laboratory. analysis for municipal and private NPDES permit holders since 1985. NTS has hundreds of customers many located near the City of Otsego. In the last few years, NTS has had a considerable increase in laboratory analysis in the north metro area. In order to meet our clients increasing needs and to comply with changing Minnesota Department of Health certification requirements, NTS has realized we must staff for these demands. NTS would like to lease the laboratory facilities currently being constructed at your new WWTP. NTS would comply with all City and Peoples Services security and safety requirements. NTS is familiar with these issues as we leased the City of Virginia's WWTP laboratory for approximately 10 years. NTS is fully insured (certification attached) 'and would only conduct normal NPDES permit analysis on -site. NTS would not conduct testing of hazardous waste or other wastes not normally associated with municipal WWTP's. NTS does provide RCRA and other types of analysis, however, these tests would not be done at your facilities. This type of work would be sent to our main laboratory where we have appropriate facilities to handle these samples. We feel our work would not interfere with normal plant operations. NTS would be interested in leasing the lab, still allowing access for People's Service staff to conduct any process control analysis necessary and some miscellaneous storage space. NTS would be willing to reimburse the City at normal rental rates for the area used maybe -$10 — 14 /SF. NTS looks forward to working in Otsego and appreciates the City's consideration. Should you have any questions concerning this lease proposal, please feel free to call me at 14800 -569 -4179 or nay direct line is (218) 742 -1040. j Very truly yours, NORTHEAST TECHNICAL SERVICES, INC. Thomas f. Lucas President/Principal 02/24/2005 11:58 218- 7414291 NE TECH SERV PAGE 03 City of Otsego WWTP Laboratory LEASE AGREEMENT THIS LEASE AGREEMENT, is made and entered into by City of Otsego (hereafter referred to as the "Lessor") and Northeast Technical Services, Inc. (hereafter collectively referred to as the "Lessee "). 1. RENT. Lessee shall pay to Lessor, at Lessor's address, a monthly rent for the Premises of (the "Rent "). The Rent shall be payable in advance on the first day of each month throughout the term of this Lease. 2. THE PREMISES In consideration of the rents and covenants provided for herein, Lessor agrees to lease to Lessee, and the Lessee hereby agrees to lease one (1) Lab space (hereinafter referred to as the "Premises "), as designated by Lessor, in Lessor's WWTP located at . The Premises shall also include an amount of floor space (150 SF) in a storage area as designated by Lessor. 3. DUTIES 3.1 Lessee shall be responsible for all telephone, internet, cable and other communication- related expenses for the Premises and all other services /utilities not currently available on the Premises which are requested or ordered by Lessee; i 3.2 Lessee shall provide own furniture, telephone service, computers, and telephone answering systems. 3.3 Lessor shall be responsible for all utilities for the Premises, including but not limited to gas, electricity, air conditioning, heating, water /plumbing and trash disposal. Interruption of utilities or other services, including without limitation electricity, air conditioning, heating, plumbing, ventilation and other services shall not be a breach of this Lease and Lessor shall not bel liable to Lessee for any damages or costs sustained by Lessee as a result of such interruption. 3.4 Lessee shall provide cleaning of the Premises and will conduct operation such as nuisances of sight, sound and odor will be eliminated or minimized to the extent reasonably possible 02/24/2005 11:58 218 - 7414291 NE TECH SERV PAGE 04 4. CONDITION AND USE Lessee accepts the Premises in their existing condition and Lessor shall not be required to make any alteration or improvement to the Premises. Lessee shall not use or allow the Premises or any part thereo£to be used or occupied for any unlawful purpose or in violation of any law or ordinance, and will not permit any act to be done or any condition to exist on the Premises which may make void or vioable any insurance then in force with respect to the Premises. Lessee shall not make any alterations, improvements, additions, or changes to the Premises, without prior written consent of Lessor. 5. SURRENDER UPON TERMINATION Lessee shall, on or before the expiration of the Lease term, surrender the Premise in its present condition (reasonable wear and tear and damage by elements excepted) free of personal property. 6. RIGHT OF ENTRY Lessor and its representatives may enter the Premises at any reasonable time after reasonable, advance notice to Lessee for the purpose of inspecting the Premises or performing any work which Lessor elects to undertake or made necessary to reason of Lessee's default under the terms of this Lease. This excludes Peoples Services for use of.process control testing facilities 7. SUBLETTING AND ASSIGNMENT Lessee shall not, without prior written consent of Lessor, assign, mortgage or encumber this Lease, nor sublet or permit the Premises or any part thereof to be used by others than Lessee. 8. INSURANCE Lessee shall include statutory, workman's compensation, general liability and automobile insurance. 9. LEASE TERM The Lease terra shall be a month -to -month tenancy, commencing on July 2004. The Lease may be terminated by either party upon 60 days written notice. I IN WITNESS HEREOF, year first written above. City of Otsego lu The parties have hereunto set their hands the day and Its: Northeast Technical Services, Inc. BY: I Its: I IUTEM 7_1 i NORTHWEST ASSOCIATED CONSULTA - NT - S, INC. 4800 Olson Memorial Highway, Suite 202, Golden V MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com TO: Otsego Mayor and City Council FROM: Daniel Licht DATE: 15 February 2005 RE: Otsego — Kittredge Crossings 8 Addition NAC FILE: 176.02 — 05.02 The Planning Commission held a public hearing on 7 February 2005 to consider the above referenced application. Ms. Lucinda Gardner and Mr. Ben Schmidt of Darrel A. Farr Development were present as the developer. There were no comments from the public. The Planning Commission was very pleased with the proposed development, including the proposed condominium ownership arrangement as well as the site and building design. The Planning Commission discussed at length access circulation issues for semi- tractor/trailers, especially around the two southern buildings. The Planning Commission directed City Staff and the developer to work together to improve the site design to address these.concerns. The Planning Commission closed the public hearing and recommended by a 7 -0 vote approval of the application as outlined below. The City Council will consider the application at their meeting on 28 February 2005 at 6:30 PM. The City Council is also to hold a public hearing at that meeting to consider vacation of the drainage and utility easements overlying the existing outl As noted in the planning report, the existing drainage and utility easements will be replaced by new easements defined on the submitted final plat. As such, City staff recommends approval of requested vacation. POSSIBLE ACTIONS Decision 1 — PUD Development Stage Plan /Final Plat A. Motion to approve the PUD Development Stage Plan and Final Plat of Kittredge Crossings 8 Addition, subject to the following conditions: I i � I I 1. A management association shall be established for the overall site that is to be responsible for all exterior building maintenance, approval of any exterior architectural modifications, landscaping, snow clearing and regular maintenance of driveways and parking areas. 2. Cross access and parking easements shall be recorded for all five lots subject to approval of the City Attorney. 3. The site plan illustrates 98 off - street parking stalls as proof -of- parking to be constructed as directed by City staff upon their determination that a need exists to provide for a required number of stalls in accordance with Section 20 -21 -9 of the Zoning Ordinance or additional stalls iat specific locations within the overall development based upon individul al suite occupancy. A security for construction of the proof -of- parking stalls shall be provided until such time as the interior space of all buildings has been issued certificates of occupancy, but the requirement to construct the proof -of- parking shall continue without expiration and apply to any future change in use or occupancy in accordance with Section 20- 21-4.13 and E of the Zoning Ordinance. 4. A shut off valve for water service to each individual unit shall be provided and where more than one unit is served by a sanitary sewer service, all maintenance and cleaning shall be the responsibility of the maintenance association. 5. The applicant shall pay a cash fee in lieu of land of $39,550 ,to satisfy park and trail dedication requirements for the proposed final plat.] 6. All grading, drainage, utilities, construction plans and easements are subject to review and approval of the City Engineer. I 7. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21- 3 -3.D.6 of the Subdivision Ordinance unless extended by the City Council. 8. Access and circulation for semi- tractorttrailers in the area of, Lots 1 and 2 shall be subject to further review and approval by City Staff. B. Motion to deny the application based on a finding that the request i is inconsistent with the Comprehensive Plan and PUD District. C. Motion to table. 2 Decision 2 — Easement Vacation I A. Motion to approve vacation of existing drainage and utility easements based on a finding that the public purpose will be retained by easements dedicated with the Kittredge Crossings 7 th Addition Final Plat. B. Motion to deny the request based on a finding that the existing easements serve a necessary public purpose. C. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Lucinda Gardner Brian Johnson 3 CITY OF 0TSEG0 WRIGHT COUNTY, MINNESOTA 2 -23 -05 FINDINGS & DECISION PUD DEVELOPMENT STAGE PLAN & FINAL PLAT APPLICANT: Darrel A. Farr Development Corp. i APPLICATION: Request for final plat approval of Kittredge Crossings 8 th Addition consisting of up to 188,736 square feet of office/warehouse uses within five principal buildings. CITY COUNCIL MEETING: 28 February 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now imakes the following findings of fact: A. The legal description of the property is Outlot G, Kittredge Crossings. B. The property lies within the West Sanitary Sewer Service District and is guided for a mix of residential and commercial land uses by the Otsego Comprehensive Plan, as amended. C. The property is zoned PUD, Planned Unit Development District based on the PUD Development Stage Plan and Preliminary Plat approved by the City Council on 12 May 2003. D. The planning report dated 3 February 2005 prepared by the City Planneri, Northwest Associated Consultants, Inc., is incorporated herein. i E. The engineering review dated 2 February 2005 prepared by the City Engineer, Hakanson Anderson Associates, Inc., is incorporated herein. F. Consideration of the PUD Development Stage Plan is to be based upon (but not limited to) the criteria outlined in Section 20 -3 -2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The proposed use is consistent with the type and intensity of residential dwellings anticipated by the Comprehensive Plan and speck' PUD District Guide Plan for the Kittredge Crossings development. 2. The proposed use's compatibility with present and future land uses of the area. i Finding: The proposed use will be compatible with existing and future land uses within the development and surrounding properties. 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: The proposed use will conform to all requirements of the PUD District. 1 I i 4. The proposed use's effect upon the area in which it is proposed. i Finding: The proposed use is a continued implementation of the Kittredge Crossings PUD Development Guide Plan intended to result in a mixed use urban development. 5. The proposed use's impact upon property values of the area in which it is proposed. Finding. Although no study has been completed, the proposed use is not anticipated to negatively impact area property values. 6. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed use is adequately accessed by public, streets serving the development. 7. The proposed use's impact upon existing public services and facilities including parks, schools, streets, and utilities and its potential to overburden the City's service capacity. Finding: The proposed use is not anticipated to have a negative impact to the City service capacity. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 7 February 2005 to consider the application, preceded by published and mailed notice; and upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing recommended by a 7-0 vote that the City Council approve the request based on the aforementioned findings. i DECISION: Based on the foregoing information and applicable ordinances, the request for approval of the Kittredge Crossings 8"' Addition PUD Development Stage Plan and Final Plat is hereby approved based on the most current plan and information received to date, subject to the following stipulations: 1. A management association shall be established for the overall site that is to be responsible for all exterior building maintenance, approval of any exterior architectural modifications, landscaping, snow clearing and regular maintenance of driveways and parking areas. 2. Cross access and parking easements shall be recorded for all five lots subject to approval of the City Attorney. 3. The site plan illustrates 98 off - street parking stalls as proof -of- parking to be constructed as directed by City staff upon their determination that a need exists to provide for a required number of stalls in accordance with Section 20 -21 -9 of the Zoning Ordinance or additional stalls at specific locations within the overall development based upon individual suite occupancy. A security for construction of the proof -of- parking stalls shall be provided until such time as the interior space of all buildings has been issued certificate s of occupancy, but the requirement to construct the proof -of- parking shall continue without expiration and apply to any future change in use or occupancy in accordance with Section 20'21 -4.D and E of the Zoning Ordinance. 4. A shut off valve for water service to each individual unit shall be provided and where more than one unit is served by a sanitary sewer service, all maintenance and cleaning shall be the responsibility of the maintenance association. 2 5. The applicant shall pay a cash fee in lieu of land of $39,550 to satisfy park and trail dedication requirements for the proposed final plat. 6. All grading, drainage, utilities, construction plans and easements are subject to review and approval of the City Engineer. 7. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21-3 - 3.D.6 of the Subdivision Ordinance unless extended by the City Council. 8. Access and circulation for semi- tractor /trailers in the area of Lots 1 and 2 shall be subject to further review and approval by City Staff. PASSED by the Otsego City Council this 28th day of February, 2005. CITY OF OTSEGO By: Vern Heidner, Deputy Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk Review No. 1 Hakanson 1 Anderson Assoc., Inc. ENGINEERING REVIEW Commercial and Residential Subdivision for the City of Otsego by Hakanson Anderson Associates, Inc. Submitted to: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, City Clerk, Dan Licht, City Planner Andy MacArthur, City Attorney Lucinda Gardner, Darrel A. Farr Development Corp. Brian Johnson, P.E., Westwood Professional Services, Inc. Reviewed by: Ronald J. Wagner, P.E. Brent Larson Date: February 2, 2005 Proposed Development: Kittredge Crossings 8 th Addition Street Location of Property: A portion of the south Y2 of Section 26, T121 N, R24W, 124.3 acres, north of 70 Street NE, west of LeBeaux Avenue NE, and east of Kadler Avenue NE. Applicant: Lucinda Gardner Darrel A. Farr Development Corporation 3025 Harbor Lane, Suite 317 Plymouth, MN 55447 (763) 553 -9972 Developer: Darrel A. Farr Development Corporation Owners of Record: Darrel A. Farr Development Corporation Purpose: A proposed commercial /industrial development in the City of Otsego, Wright County, Minnesota. The proposed development will be served with municipal water, sanitary sewer, storm sewer, and public streets typical of an urban setting. Jurisdictional Agencies: (but not limited to): City of Otsego, Wright County, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency, Wright Soil and Water Conservation District. Permits Required (but not limited to): NPDES \ \Ha01 \Shared Docs \Municipal\Aotsego23)a \2301 \ot2301RVW1.doc TABLE OF CONTENTS INFORMATION AVAILABLE FINAL PLAT CONSTRUCTION PLANS COVER SHEET OVERALL PLAN STREET PLAN AND PROFILE SANITARY SEWER AND WATERMAIN PLAN STORM SEWER DETAILS GRADING, DRAINAGE & EROSION CONTROL PLAN STORM SEWER AND INLET SPREAD CALCULATIONS HYDROLOGY OTHER CONSIDERATIONS SUMMARY AND /OR RECOMMENDATION \ \Ha01 \Shared DocsWlunicipalWotsego23xx \2301 \ot2301RVW1.doc INFORMATION AVAILABLE Existing Conditions and Boundary, dated 4/1/03, by McCombs Frank Roos Associates, Inc. Kittredge Crossings Final Plat, by McCombs Frank Roos Associates, Inc. Kittredge Crossings 8 th Addition Final Plat, sent 1/10/05, by Westwood Professional Services, Inc. Final Grading, Drainage and Erosion Control Plan, revision 9/8/04, by Westwood Professional Services, Inc. Preliminary Plans for Kittredge Crossings 8 th Addition, 1/10/05 revision, by Westwood Professional Services, Inc. Construction Plans for Kittredge Crossings 8 th Addition, 1/19/05 revision, by Westwood Professional Services, Inc. Hydrology Report for Kittredge Crossings, 12/12/03 revision, by McCombs Frank Roos Associates, Inc Revised Hydrology Report for Kittredge Crossings Pond 7, 1/22/04 revision, by McCombs Frank Roos Associates, Inc Revised Hydrology Report for Kittredge Crossings II Pond 2 and 2A, 10/11/04 revision by Westwood Professional Services, Inc. P.U.D. Master Guide Plan, 4/1/03, by McCombs Frank Roos Associates, Inc. Phasing Plan, 4/1/03, by McCombs Frank Roos Associates, Inc. Illustrative Site Plan, 4/1/03, by McCombs Frank Roos Associates, Inc. City of Otsego Engineering Manual City of Otsego Zoning and Subdivision Ordinances, 10/14/02 National Wetland Inventory Map, 1991 Trunk Stormwater Facilities Study for Portions of the Otsego Creek Watershed, February 2003. Ma01 \Shared DocsWlunicipal\Aotsego23xx \2301 \ot2301RVW1.doc i FINAL PLAT 1. Drainage and Utility easements are needed over all shared sanitary sewer and watermain and must cover each hydrant. CONSTRUCTION PLANS COVER SHEET No comments. EXISTING CONDITIONS (SHEET 2) 1. The legend does not match the plans. 2. Label the width of the streets surrounding Kittredge Crossings 8 th Addition. 3. Label the size and invert elevations for the sanitary and storm sewer for the utilities surrounding Kittredge Crossings 8 1h Addition. PRELIMINARY PLAT (SHEET 3) 1. See Final Plat comments. SITE PLAN (SHEET 4) 1. If the depicted parking stalls on the east side of the parking lot are intended as overflow use, surmountable curb and gutter is needed along the eastern edge of the parking lot. GRADING AND PAVING PLAN (SHEET 5) 1. It is unclear what the smaller pair of darkened squares near all the catch basins represents. Please clarify. 2. There is no fall around the radius of the southeast corner of Lot 1, Block 1. Please revise spot elevations to depict fall around the curb a gutter. UTILITY PLAN (SHEET 6) The hydrant coverage is insufficient. Minimum hydrant spacing of 300' must be maintained in commercial /industrial areas. The eastern halves of Lots 1- 4, Block 1 are not covered. 2. 20' of DIP out of the upstream side of sanitary sewer drop manholes is required. 3. 90 bends in the watermain and hydrant leads must be made using two 45 bends. (Ex the hydrant at 71S Street NE and Kalland Avenue NE, the furthest south hydrant) \ \Ha01 \Shared Docs\MunicipalWotsego23xx \2301 \ot2301RVW1.doc DETAILS (SHEET 7- 8) No comments. LANDSCAPE PLAN (SHEET 9) See City Planners comments. STORM SEWER AND INLET SPREAD CALCULATIONS Submit for review. HYDROLOGY REPORT The Hydrology Report for Kittredge Crossings 8 th Addition was submitted and accepted with Kittredge Crossings Phase I & II. OTHER CONSIDERATIONS No comments. SUMMARY AND /OR RECOMMENDATION Comments remain regarding the construction and grading plans associated with this final plat. We recommend these comments be addressed prior to approval. \ \Ha01 \Shared Docs\Municipal\Aotsego23xx \2301\ot2301RVW1.doc ITEM 7_2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2005-07 RESOLUTION APPROVING VACATION OF PORTION OF A DRAINAGE AND UTILITY EASEMENT, CITY OF OTSEGO, COUNTY OF WRIGHT LOCATED ON OUTLOT G, IN THE PLAT KNOWN AS KITTREDGE CROSSINGS WHEREAS, the City of Otsego has received a request to vacate the above - described portion of a drainage and utility easement from Lucinda Gardner, President of Darrel Farr Development Corp.; and WHEREAS, the Otsego City Council, on its own motion, ordered a public hearing on the proposed vacation; and WHEREAS, that portion of the established drainage and utility easement to be vacated is described as follows: Outlot G, KITTREDGE CROSSINGS, according to the recorded plat thereof, Wright County, Minnesota. WHEREAS, the City Council has determined that vacating said portion of the above described drainage and utility easement would be in the public interest; and WHEREAS, the necessary easement will be rededicated with. the Final Plat of Kittredge Crossings 8"' Addition; WHEREAS, the City of Otsego having considered testimony related to the proposed vacation of that portion of the drainage and utility easement so described; and WHEREAS, the City Council ordered a public hearing and meeting to act upon said 1 proposed vacations at 6:30 p.m. on the 28` day of February, 2005, at the Otsego City Hall; and WHEREAS, all legal requirements regarding giving notice have been satisfied; and WHEREAS, the City Council did meet on the 28th day of February, 2005, at the Otsego City Hall and heard all parties interested therein, and; WHEREAS, it now appears to the Otsego City Council that such portion of said drainage and utility easement serves no useful purpose; NOW, THEREFORE, the City Council of the City of Otsego, Wright County, Minnesota, hereby orders: 1. That the portion of the drainage and utility easement located on Outlot G, KITTREDGE CROSSINGS in the City of Otsego, Wright County, Minnesota, described herein is hereby vacated with all related costs being the responsibility of Darrel Farr Development Corp., contingent upon the necessary easement will be rededicated with the Final Plat of Kittredge Crossings 8 Addition, and contingent upon the recording of Final Plat of Pleasant Creek Farms 8 Addition. 2. The City Council hereby determines that vacations of said portion of the said drainage and utility easement shall cause no damage to any abutting or nearby property owners and therefore no damages are awarded to any such property owners. Motion for adoption of resolution by , seconded by at the meeting of the Otsego City Council on the 28th day of February, 2005. IN FAVOR: OPPOSED: 0 CITY OF OTSEGO Vern Heidner, Deputy Mayor Judy Hudson, City Clerk ITEM 7.3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht DATE: 15 February 2005 RE: Otsego — Kittredge Crossings 7th Addition NAC FILE: 176.02 — 05.03 The Planning Commission held a public hearing on 7 February 2005 to consider the above referenced application. Ms. Lucinda Gardner of Darrel A. Farr Development was present as the developer. There were no comments from the public. The Planning Commission discussed the proposed 10 unit buildings. Allowance of two similar buildings was approved as part of the Kittredge Crossings 3 rd Addition. The Planning Commission was concerned that the location of Building 19 was too close to the public street and suggested that two units be detached from this building an attached to an adjacent four or six unit building. The Planning Commission closed the public hearing and recommended approval of the application as outlined below. The City Council will consider the application at their meeting on 28 February 2005 at 6:30 PM. The City Council is also to hold a public hearing at that meeting to consider vacation of the drainage and utility easements overlying the existing outlots. As noted in the planning report, the existing drainage and utility easements will be replaced by new easements defined on the submitted final plat. As such, City staff recommends approval of requested vacation. POSSIBLE ACTIONS Decision 1 — PUD Development Stage Plan /Final Plat A. Motion to approve the PUD Development Stage Plan and Final Plat of Kittredge Crossings 7 Addition, subject to the following conditions: 1. The plans related to the proposed twin home dwelling units shall: a. Provide each garage with least 480 square feet in area in conformance with Section 20 -16 -4.13.4 the Zoning Ordinance. b. Provide each dwelling unit with at least 650 square feet of first floor area above grade, plus 100 square feet of additional floor area for each bedroom greater than one. C. Specify a vinyl shake shingle design exterior material for the gable roof sections of the buildings. d. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 30 percent of the exteriors of all buildings. e. The landscape plan is revised to provide additional foundation plantings and specify that grass is to be installed in the area between adjacent driveways, subject to City staff approval. 2. The plans related to the proposed back -to -back townhouse dwelling units shall: a. Extend brick material to the sides of the building and utilize vinyl shake shingles within the gable roof sections. b. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 50 percent of the exteriors of all buildings. C. The landscape plan shall specify that grass must be installed in the area between adjacent driveways. 3. A plan providing for one -half parking stall per dwelling unit for the 3rd 4th and 7 Addition shall be submitted with the location of required stalls subject to City Staff approval. 4. The applicant shall pay a cash fee in lieu of land of $179,227 to satisfy park and trail dedication requirements for the proposed final plat. 5. All grading, drainage, utilities, construction plans and easements are subject to review and approval of the City Engineer. 6. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21- 3 -3.D.6 of the Subdivision Ordinance unless extended by the City Council. 7. Building 19 shall be reduced to not more than eight dwelling units allowing two units to be made part of an adjacent building for up to eight total dwelling units. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan and PUD District. C. Motion to table. Decision 2 — Easement Vacation A. Motion to approve vacation of existing drainage and utility easements based on a finding that the public purpose will be retained by easements dedicated with the Kittredge Crossings 7 th Addition Final Plat. B. Motion to deny the request based on a finding that the existing easements serve a necessary public purpose. C. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Lucinda Gardner Brian Johnson CITY OF 0TSEG0 WRIGHT COUNTY, MINNESOTA APPLICANT: Darrel A. Farr Development Corp. 2 -23 -05 FINDINGS & DECISION PUD DEVELOPMENT STAGE PLAN & FINAL PLAT APPLICATION: Request for final plat approval of Kittredge Crossings 7"' Addition consisting of 108 dwelling units. CITY COUNCIL MEETING: 28 February 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is: a. Outlot F, Kittredge Crossings. b. Outlot B, Kittredge Crossings. C. Outlot A, Kittredge Crossings 4t Addition. L- C. E E. F The property lies within the West Sanitary Sewer Service District and is guided for a mix of residential and commercial land uses by the Otsego Comprehensive Plan, as amended. The property is zoned PUD, Planned Unit Development District based on the PUD Development Stage Plan and Preliminary Plat approved by the City Council on 12 May 2003. The planning report dated 3 February 2005 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. The engineering review dated 1 February 2005 and memorandum dated 1 February 2005 prepared by the City Engineer, Hakanson Anderson Associates, Inc., is incorporated herein. Consideration of the PUD Development Stage Plan is to be based upon (but not limited to) the criteria outlined in Section 20 -3 -2.F of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The proposed use is consistent with the type and intensity of residential dwellings anticipated by the Comprehensive Plan and specific PUD District Guide Plan for the Kittredge Crossings development. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The proposed use will be compatible with existing and future land uses within the development and surrounding properties. 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding. The proposed use will conform to all requirements of the PUD District. 4. The proposed use's effect upon the area in which it is proposed. Finding: The proposed use is a continued implementation of the Kittredge Crossings PUD Development Guide Plan intended to result in a mixed use urban development. 5. The proposed use's impact upon property values of the area in which it is proposed. Finding: Although no study has been completed, the proposed use is not anticipated to negatively impact area property values. 6. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed use is adequately accessed by public streets serving the development. 7. The proposed use's impact upon existing public services and facilities including parks, schools, streets, and utilities and its potential to overburden the City's service capacity. Finding: The proposed use is not anticipated to have a negative impact to the City service capacity. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 7 February 2005 to consider the application, preceded by published and mailed notice; and upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing recommended by a 7 -0 vote that the City Council approve the request based on the aforementioned findings. DECISION: Based on the foregoing information and applicable ordinances, the request for approval of the Kittredge Crossings 7 Addition PUD Development Stage Plan and Final Plat is hereby approved based on the most current plan and information received to date, subject to the following stipulations: 1. The plans related to the proposed twin home dwelling units shall: a. Provide each garage with least 480 square feet in area in conformance with Section 20- 16 -4.B.4 the Zoning Ordinance. b. Provide each dwelling unit with at least 650 square feet of first floor area above grade, plus 100 square feet of additional floor area for each bedroom greater than one. C. Specify a vinyl shake shingle design exterior material for the gable roof sections of the buildings. d. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 30 percent of the exteriors of all buildings. K e. The landscape plan is revised to provide additional foundation plantings and specify that grass is to be installed in the area between adjacent driveways, subject to City staff approval. 2. The plans related to the proposed back -to -back townhouse dwelling units shall: a. Extend brick material to the sides of the building and utilize vinyl shake shingles within the gable roof sections. b. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 50 percent of the exteriors of all buildings. C. The landscape plan shall specify that grass must be installed in the area between adjacent driveways. 3. A plan providing for one -half parking stall per dwelling unit for the 3ro, 4 th and 7"' Addition shall be submitted with the location of required stalls subject to City Staff approval. 4. The applicant shall pay a cash fee in lieu of land of $179,227 to satisfy park and trail dedication requirements for the proposed final plat. 5. All grading, drainage, utilities, construction plans and easements are subject to review and approval of the City Engineer. 6. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21-3 - 3.D.6 of the Subdivision Ordinance unless extended by the City Council. 7. Building 19 shall be reduced to not more than eight dwelling units allowing two units to be made part of an adjacent building for up to eight total dwelling units. PASSED by the Otsego City Council this 28th day of February, 2005. CITY OF OTSEGO By: Vern Heidner, Deputy Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk 3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners @nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht DATE: 15 February 2005 RE: Otsego — Kittredge Crossings 7 Addition NAC FILE: 176.02 — 05.03 The Planning Commission held a public hearing on 7 February 2005 to consider the above referenced application. Ms. Lucinda Gardner of Darrel A. Farr Development was present as the developer. There were no comments from the public. The Planning Commission discussed the proposed 10 unit buildings. Allowance of two similar buildings was approved as part of the Kittredge Crossings 3�d Addition. The Planning Commission was concerned that the location of Building 19 was too close to the public street and suggested that two units be detached from this building an attached to an adjacent four or six unit building. The Planning Commission closed the public hearing and recommended approval of the application as outlined below. The City Council will consider the application at their meeting on 28 February 2005 at 6:30 PM. The City Council is also to hold a public hearing at that meeting to consider vacation of the drainage and utility easements overlying the existing outlots. As noted in the planning report, the existing drainage and utility easements will be replaced by new easements defined on the submitted final plat. As such, City staff recommends approval of requested vacation. POSSIBLE ACTIONS Decision 1 — PUD Development Stage Plan /Final Plat A. Motion to approve the PUD Development Stage Plan and Final Plat of Kittredge Crossings 7 Addition, subject to the following conditions: The plans related to the proposed twin home dwelling units shall: a. Provide each garage with least 480 square feet in area in conformance with Section 20 -16 -4.13.4 the Zoning Ordinance. b. Provide each dwelling unit with at least 650 square feet of first floor area above grade, plus 100 square feet of additional floor area for each bedroom greater than one. C. Specify a vinyl shake shingle design exterior material for the gable roof sections of the buildings. d. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 30 percent of the exteriors of all buildings. e. The landscape plan is revised to provide additional foundation plantings and specify that grass is to be installed in the area between adjacent driveways, subject to City staff approval. 2. The plans related to the proposed back -to -back townhouse dwelling units shall: a. Extend brick material to the sides of the building and utilize vinyl shake shingles within the gable roof sections. b. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 50 percent of the exteriors of all buildings. C. The landscape plan shall specify that grass must be installed in the area between adjacent driveways. 3. A plan providing for one -half parking stall per dwelling unit for the 3'd 4th and 7 Addition shall be submitted with the location of required stalls subject to City Staff approval. 4. The applicant shall pay a cash fee in lieu of land of $179,227 to satisfy park and trail dedication requirements for the proposed final plat. 5. All grading, drainage, utilities, construction plans and easements are subject to review and approval of the City Engineer. 6. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21- 3 -3.D.6 of the Subdivision Ordinance unless extended by the City Council. 7. Building 19 shall be reduced to not more than eight dwelling units allowing two units to be made part of an adjacent building for up to eight total dwelling units. B. Motion to deny the application based on a finding that the request is ,inconsistent with the Comprehensive Plan and PUD District. C. Motion to table. Decision 2 — Easement Vacation A. Motion to approve vacation of existing drainage and utility easements based on a finding that the public purpose will be retained by easements dedicated with the Kittredge Crossings 7 th Addition Final Plat. B. Motion to deny the request based on a finding that the existing easements serve a necessary public purpose. C. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Lucinda Gardner Brian Johnson CITY OF OTSEG0 WRIGHT COUNTY, MINNESOTA APPLICANT: Darrel A. Farr Development Corp. 2 -23 -05 FINDINGS & DECISION" PUD DEVELOPMENT STAGE PLAN & FINAL PLAT APPLICATION: Request for final plat approval of Kittredge Crossings 7"' Addition consisting of 108 dwelling units. CITY COUNCIL MEETING: 28 February 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is: a. Outlot F, Kittredge Crossings. b. Outlot B, Kittredge Crossings. C. Outlot A, Kittredge Crossings 4"' Addition. B. The property lies within the West Sanitary Sewer Service District and is guided for a mix of residential and commercial land uses by the Otsego Comprehensive Plan, as amended. C. The property is zoned PUD, Planned Unit Development District based on the PUD Development Stage Plan and Preliminary Plat approved by the City Council on 12 May 2003. D. The planning report dated 3 February 2005 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. E. The engineering review dated 1 February 2005 and memorandum dated 1 February 2005 prepared by the City Engineer, Hakanson Anderson Associates, Inc., is incorporated herein. F. Consideration of the PUD Development Stage Plan is to be based upon (but not limited to) the criteria outlined in Section 20-3-2.F of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The proposed use is consistent with the type and intensity of residential dwellings anticipated by the Comprehensive Plan and specific PUD District Guide Plan for the Kittredge Crossings development. 2. The proposed use's compatibility with present and future land uses of the area. Finding. The proposed use will be compatible with existing and future land uses within the development and surrounding properties. 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: The proposed use will conform to all requirements of the PUD District. 4. The proposed use's effect upon the area in which it is proposed. Finding: The proposed use is a continued implementation of the Kittredge Crossings PUD Development Guide Plan intended to result in a mixed use urban development. 5. The proposed use's impact upon property values of the area in which it is proposed. Finding: Although no study has been completed, the proposed use is not anticipated to negatively impact area property values. 6. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed use is adequately accessed by public streets serving the development. 7. The proposed use's impact upon existing public services and facilities including parks, schools, streets, and utilities and its potential to overburden the City's service capacity. Finding: The proposed use is not anticipated to have a negative impact to the City service capacity. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 7 February 2005 to consider the application, preceded by published and mailed notice; and upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing recommended by a 7 -0 vote that the City Council approve the request based on the aforementioned findings. DECISION: Based on the foregoing information and applicable ordinances, the request for approval of the Kittredge Crossings 7 Addition PUD Development. Stage Plan and Final Plat is hereby approved based on the most current plan and information received to date, subject to the following stipulations: 1. The plans related to the proposed twin home dwelling units shall: a. Provide each garage with least 480 square feet in area in conformance with Section 20- 16 -4.B.4 the Zoning Ordinance. b. Provide each dwelling unit with at least 650 square feet of first floor area above grade, plus 100 square feet of additional floor area for each bedroom greater than one. C. Specify a vinyl shake shingle design exterior material for the gable roof sections of the buildings. d. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 30 percent of the exteriors of all buildings. 2 e. The landscape plan is revised to provide additional foundation plantings and specify that grass is to be installed in the area between adjacent driveways, subject to City staff approval. 2. The plans related to the proposed back -to -back townhouse dwelling units shall: a. Extend brick material to the sides of the building and utilize vinyl shake shingles within the gable roof sections. b. Specify four distinct color packages for siding, trim, and shutters with no scheme used for more than 50 percent of the exteriors of all buildings. C. The landscape plan shall specify that grass must be installed in the area between adjacent driveways. 3. A plan providing for one -half parking stall per dwelling unit for the 3` 4"' and 7"' Addition shall be submitted with the location of required stalls subject to City Staff approval. 4. The applicant shall pay a cash fee in lieu of land of $179,227 to satisfy park and trail dedication requirements for the proposed final plat. 5. All grading, drainage, utilities, construction plans and easements are subject to review and approval of the City Engineer. 6. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21-3 - 3.D.6 of the Subdivision Ordinance unless extended by the City Council. 7. Building 19 shall be reduced to not more than eight dwelling units allowing two units to be made part of an adjacent building for up to eight total dwelling units. i I PASSED by the Otsego City Council this 28th day of February, 2005. CITY OF OTSEGO By: Vern Heidner, Deputy Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk Review No. 1 Hakanson Anderson Assoc., Inc. ENGINEERING REVIEW Commercial and Residential Subdivision for the City of Otsego . by Hakanson Anderson Associates, Inc. Submitted to: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, City Clerk, Dan Licht, City Planner Andy MacArthur, City Attorney Lucinda Gardner, Darrel A. Farr Development Corp. Brian Johnson, P.E., Westwood Professional Services, Inc. Reviewed by: Ronald J. Wagner, P.E. Brent M. Larson Date: February 1, 2005 Proposed Development: Kittredge Crossings 7 th Addition Street Location of Property: A portion of the south ' / 2 of Section 26, T121 N, R24W, 124.3 acres, north of 70 Street NE, west of LeBeaux Avenue NE, and east of Kadler Avenue NE. Applicant: Lucinda Gardner Darrel A. Farr Development Corporation 3025 Harbor Lane, Suite 317 Plymouth, MN 55447 (763) 553 -9972 Developer: Darrel A. Farr Development Corporation Owners of Record: Darrel A. Farr Development Corporation Purpose: A proposed multi - family residential development in the City of Otsego, Wright County, Minnesota. The proposed development will be served with municipal water, sanitary sewer, storm sewer, and public streets typical of an urban setting. Jurisdictional Agencies: (but not limited to): City of Otsego, Wright County, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency, Wright Soil and Water Conservation District. Permits Required (but not limited to): NPDES Ma01 \Shared Docs\ Municipal\ Aotsego23)od2300 \ot2300RVW1.doc TABLE OF CONTENTS INFORMATION AVAILABLE FINAL PLAT CONSTRUCTION PLANS COVER SHEET OVERALL PLAN STREET PLAN AND PROFILE - SANITARY SEWER AND WATERMAIN PLAN STORM SEWER DETAILS GRADING, DRAINAGE & EROSION CONTROL PLAN STORM SEWER AND INLET SPREAD CALCULATIONS HYDROLOGY OTHER CONSIDERATIONS SUMMARY AND /OR RECOMMENDATION \ \Ha01 \Shared Docs \Municipal\Aotsego23xx \2300 \ot2300RVW1.d6c INFORMATION AVAILABLE Existing Conditions and Boundary, dated 4/1/03, by McCombs Frank Roos Associates, Inc. Kittredge Crossings Final Plat, by McCombs Frank Roos Associates, Inc. Kittredge Crossings 3 rd Addition Final Plat, by McCombs Frank Roos Associates, Inc. Kittredge Crossings 4 th Addition Final Plat, by McCombs Frank Roos Associates, Inc. Final Grading, Drainage and Erosion Control Plan, revision 9/8/04, by Westwood Professional Services, Inc. Hydrology Report for Kittredge Crossings, 12/12/03 revision, by McCombs Frank Roos Associates, Inc Revised Hydrology Report for Kittredge Crossings Pond 7, 1/22/04 revision, by McCombs Frank Roos Associates, Inc Revised Hydrology Report for Kittredge Crossings II Pond 2 and 2A, 10/11/04 revision by Westwood Professional Services, Inc. Storm Sewer Design Calculations for Kittredge Crossings Phase II, 9/24/04 revision, by Westwood Professional Services, Inc. Inlet spread calculations, 11/11/03 revision, by McCombs Frank Roos Associates, Inc P.U.D. Master Guide Plan, 4/1/03, by McCombs Frank Roos Associates, Inc. Phasing Plan, 4/1/03, by McCombs Frank Roos Associates, Inc. Illustrative Site Plan, 4/1/03, by McCombs Frank Roos Associates, Inc. City of Otsego Engineering Manual City of Otsego Zoning and Subdivision Ordinances, 10/14/02 National Wetland Inventory Map, 1991 Trunk Stormwater Facilities Study for Portions of the Otsego Creek Watershed, February 2003. \ \Ha01 \Shared Docs \Municipal\Aotsego23xx \2300 \ot2300RVW1.doc C4 FINAL PLAT 1. No comments. CONSTRUCTION PLANS (Utilities included with Phase II plans) (All comments are the same as Phase II Review #7, dated 12/13/04) COVER SHEET 1. No comments. OVERALL PLAN (SHEETS 1A -3) 1. The NWL and HWL elevations east of Kalland Avenue NE for Otsego Creek have been changed. The elevations for the NWL and HWL should be 936.8 and 942.6 respectively. Please revise. STREET PLAN AND PROFILE (SHEETS 4 -12) 1. We strongly suggest short vertical curves be used along private drives where there is significant grade change. 2. Sheet 9, the low point elevation of Private Drive "D" has not been revised in the plan view and at the PVT location in the profile. 3. Sheet 11, the spot elevations behind Lots 2 & 3, Block 12, 6 th Addition disagree with the grading of the area. Please verify. 4. Sheet 14 & 15, the watermain stubs located under the bituminous cul -de -sacs must be extended. 5. Sheet 28, the grades of the storm sewer pipe and the inverts do not agree for CBMH 52 to FES G and from CBMH 52 to CBMH 57. Review and revise. SANITARY SEWER AND WATERMAIN PLAN (SHEETS 13 -23) 1. No comments. STORM SEWER (SHEET 24 -30) 1. No comments. DETAILS (SHEETS 31 -33) 1. No comments Ma01\Shared Docs \MunicipalWotsego23xx \2300 \ot2300RVW1.doc I ; GRADING, DRAINAGE & EROSION CONTROL PLANS (Comments are the same as Phase 11 Review #7, dated 12/13/04) 1. The NWL and HWL elevations east of Kalland Avenue NE for Otsego Creek have been changed. The elevations for the NWL and HWL should be 936.8 and 942.6 respectively. Please revise. 2. Please add revision dates. 3. The 950 contour is incomplete for the commercial area in the northeast corner of the site. Review and revise. 4. The E.O.F. for Private Drive "D" has been switched to the west side of the street and raised to 954.0. The north end of Private Drive "D" has a centerline elevation of onlr 953.9. The garage floor elevations of Lot 1, Block 1, 5 th Addition and Lot 1, Block 2, 5 Addition are yet lower at 953.5. Please review and revise. 5. See Street Plans comment #3. STORM SEWER AND INLET SPREAD CALCULATIONS (All comments are the same as Phase II Review #7, dated 12/13104) 1. The CB 1A, Phase 2, time of concentration should be approximately 10 minutes. It is unclear why 30 minutes is being used. HYDROLOGY REPORT 1. No comments. I OTHER CONSIDERATIONS 1. Please submit latest revisions of Grading and Construction Plans. i SUMMARY AND /OR RECOMMENDATION Comments remain regarding the construction and grading plans associated with this final plat. We recommend these comments be addressed prior to approval. \ \Ha01 \Shared Docs\ Municipal\ Aotsego23xx\2300 \ot2300RVW1.doc Hakanson Anderson Assoc., Inc. 3601 Thurston Avenue, Anoka, MN 55303 Phone:763/427 -5860 Fax:763/427 -0520 3 ® February 1, 2005 Honorable Mayor sand City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Re: Kittredge Crossings 7 Addition Final Plat Dear Honorable Mayor and City Council: We have reviewed the final plat for the above referenced subdivision, and offer the following comments: Final Plat No Comments. Construction Plans The streets and utilities for Kittredge Crossings 7 th Addition are being constructed as part of Kittredge Crossings Phase H. Construction Plans for Kittredge Crossings Phase II, revision 10/12/04, have outstanding comments, dated 12/13/04. Final Plat approval for Kittredge Crossings 7 th Addition shall be contingent upon all of the conditions being met as stated in our review. Grading Plan The. grading for Kittredge Crossings 7 Addition is being completed as part of Kittredge Crossings (V Addition). Outstanding comments, dated 12/13/04, remain on the Final Grading, Drainage & Erosion Control Plan for Kittredge Crossings. Final Plat approval for Kittredge Crossings 7 Addition shall be contingent upon all of the conditions being met as stated in our review. Other Considerations The Hydrology Report for Kittredge Crossings 7 th Addition was submitted and accepted with Kittredge Crossings Phase I & Il. The Storm Sewer Drainage Calculations and Inlet Spread Calculations for Kittredge . Crossings 7` Addition was submitted and accepted with Kittredge Crossings Phase I & II. G:\ Municipal \Aotsego23xx\2300 \ot2300ReV W l .doc dt P�r4 Honorable Mayor and City Council Page 2 of 2 Comments remain . regarding the construction and grading plans associated with this final plat. We recommend these comments be addressed prior to approval. Sincerely, HAKANSON ANDERSON ASSOCIATES, INC. Ronald J. W er, P.E. cc: Mike Robertson, Administrator Judy Hudson, Clerk, Dan Licht, City Planner Andy MacArthur, City Attorney Lucinda Gardner, Farr Development Corp. Brian Johnson, P.E., Westwood Professional Services, Inc. T Hakanson y Anderson Assoc., Inc. G:\A4unicipal\Aotsego23xx\2300\ot230OReVWI.doc ITEM 7 -4 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2005-08 RESOLUTION APPROVING VACATION OF PORTIONS OF DRAINAGE AND UTILITY EASEMENTS, CITY OF OTSEGO, COUNTY OF WRIGHT LOCATED ON OUTLOT F, IN THE PLAT KNOWN AS KITTREDGE CROSSINGS, OUTLOT B, IN THE PLAT KNOWN AS KITTREDGE CROSSINGS 3 rd ADDITION, and OUTLOT A, IN THE PLAT KNOWN AS KITTREDGE CROSSINGS 4" ADDITION WHEREAS, the City of Otsego has received a request to vacate the above - described portions of a drainage and utility easements from Lucinda Gardner, President of Darrel Farr Development Corp.; and WHEREAS, the Otsego City Council, on its own motion, ordered a public hearing on the proposed vacations; and WHEREAS, those portions of the established drainage and utility easements to be vacated are described as follows: Outlot F, KITTREDGE CROSSINGS, according to the recorded plat thereof, Wright County, Minnesota. Outlot B, KITTREDGE CROSSINGS 3 rd ADDITION, according to the recorded plat thereof, Wright County, Minnesota. Outlot A, KITTREDGE CROSSINGS 4`' ADDITION, according to the recorded plat thereof, Wright County Minnesota. WHEREAS, the City Council has determined that vacating said portions of the above described drainage and utility easements would be in the public interest; and 1 WHEREAS, the necessary easements will be rededicated with the Final Plat of Kittredge Crossings 7th Addition; WHEREAS, the City of Otsego having considered testimony related to the proposed vacations of those portions of the drainage and utility easements so described; and WHEREAS, the City Council ordered a public hearing and meeting to act upon said proposed vacations at 6:30 p.m. on the 28 day of February, 2005, at the Otsego City Hall; and WHEREAS, all legal requirements regarding giving notice have been satisfied; and WHEREAS, the City Council did meet on the 28th day of February, 2005, at the Otsego City Hall and heard all parties interested therein, and; WHEREAS, it now appears to the Otsego City Council that such portions of said drainage and utility easements serve no useful purpose; NOW, THEREFORE, the City Council of the City of Otsego, Wright County, Minnesota, hereby orders: 1. That the portions of the drainage and utility easements located on Outlot F, KITTREDGE CROSSINGS, Outlot B, KITTREDGE CROSSINGS 3' ADDITION, and Outlot A, KITTREDGE CROSSINGS 4th ADDITION, all in the City of Otsego, Wright County, Minnesota, described herein are hereby vacated with all related costs being the responsibility of Darrel Farr Development Corp., and contingent upon necessary easements being rededicated with the Final Plat of Kittredge Crossings 7th Addition, and contingent upon the recording of Final Plat of Kittredge Crossings 7 t Addition. 2. The City Council hereby determines that vacations of said portions of the said drainage and utility easementt shall cause no damage to any abutting or nearby property owners and therefore no damages are awarded to any such property owners. Motion for adoption of resolution by , seconded by at the meeting of the Otsego City Council on the 28th day of 2 February, 2005. IN FAVOR: OPPOSED: CITY OF OTSEGO Vern Heidner, Deputy Mayor Judy Hudson, City Clerk ITEM 7 -5 Ni0.R,TH!WEST ASSOCkATI D. C'QNiSU;LTA,N!TS, IN;C. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners @nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Laurie Shives /Daniel Licht DATE: 21 February 2005 RE: Otsego — Pleasant Creek Farms 4 th Addition; Final Plat FILE: 176.02 — 05.04 BACKGROUND Darrel A. Farr Development has submitted a final plat for Pleasant Creek Farms 4th Addition. The subject site is located south of 80 Street and east of CSAH 19. The Comprehensive Plan guides the site for medium -high density residential land uses and the site is zoned R -6, Residential Quadraminium, Townhouse and Low Density Multiple Family District. Portions of the subject development are also within the Shoreland Overlay District of Otsego Creek. A preliminary plat and PUD -CUP was approved for the Pleasant Creek Farms development on 14 April 2003 by the City Council. The proposed final plat consists of 131 dwelling units in 22 buildings and six outlots. Outlots A, B, E and F are used for common open space among the platted units, while Outlots C and D will be reserved for future phases of the Pleasant Creek Farms development. This application for final plat approval is processed in accordance with Section 21 -3 -3 of the Subdivision Ordinance and thus, does not have to be reviewed by the Planning Commission prior to City Council review. Exhibits: A. Site Location B. Preliminary Plat C. Final Plat ANALYSIS Preliminary Plat Consistency. The preceding phases of the Pleasant Creek Farms development occurred within the southwest corner of the plat with the balance of the site platted as outlots for future development. The layout and number of the townhome units is slightly different for the proposed final plat than that which was approved for the preliminary plat, with one additional unit. These changes were necessitated by setback and building spacing requirements. Access. As a part of the first phase of development of this site, the developer was required to construct 77 Street from CSAH 19 to the east line of the subdivision abutting Arbor Creek. Construction of the remaining portion of Lachman Avenue and the northwest portion of Lambert Avenue within the Pleasant Creek Farms development (as well as the connected private drives for the proposed units within this phase) will be completed upon approval of the 4 th Addition final plat. Additionally, a private trail will be constructed which will connect to Lambert Avenue, Lachman Avenue and 77 Street across Outlot B. Landscaping. The applicant will be required to install the landscaping identified on the approved landscape plan for the 4 th Addition. The residential buffer along Beaudry Addition was completed with the 2 nd Addition. A cost estimate for the landscaping to be installed must be submitted for approval by City Staff. Park and Trail Dedication. No land is being dedicated for City parks or trails as a part of the final plat. As such, the applicant is required to pay a cash fee in lieu of land equal to $2,932 per dwelling unit. Based on 131 dwelling units, the required cash fee in lieu of land is $384,092 to be paid at the time the development contract is executed. Sewer Capacity. The west waste water treatment plan currently has 695 RECs available for allocation to residential projects, with anticipated allocation of 108 RECs to Kittredge Crossings 7 th Addition. As such, there is adequate sewer capacity for the proposed final plat. If Pleasant Creek 4 th Addition is approved, the available supply of sewer capacity for residential uses will be 456 RECs. Easements. The final plat indicates drainage and utility easements over all of Outlots A, B, C, D, E and F. No easements should be established over Outlots C and D as these will be replatted with future additions. All easements are subject to the review and approval of the City Engineer. Construction Plans. Construction plans have been submitted for the Pleasant Creek Farms 4 th Addition final plat and reflect prior comments by our office and the City Engineer. All construction plans remain subject to the City Engineer's approval. Homeowners' Association. Documents establishing the homeowners' association must be submitted and recorded with the final plat, subject to the review and approval of the City Attorney. 2 Development Contract. Upon approval of the final plat, the applicant must enter into a development contract with the City. The development contract establishes conditions of plat approval and ensures payment of all fees and securities. RECOMMENDATION The final plat for Pleasant Creek Farms 4 th Addition is consistent with the approved preliminary plat and applicable stipulations, as well as the Zoning Ordinance and Subdivision Ordinances. As such, we recommend approval of the application as outlined below. POSSIBLE ACTIONS A. Motion to approve the Pleasant Creek Farms 4 th Addition Final Plat, subject to the following conditions: The applicant shall pay a cash fee in lieu of land of $384,092 at the time the development contract is executed in satisfaction of park and trail dedication requirements. 2. All easements are subject to the review and approval of the City Engineer. 3. Documents establishing the homeowners' association must be submitted and recorded with the approved final plat, subject to review and approval of the City Attorney. 4. All construction plans are subject to the review and approval of the City Engineer. 5. The applicant shall execute a development contract with the City approved by the City Attorney and record the final plat within 60 days of approval in accordance with Section 21- 3 -3.D.6 of the Subdivision Ordinance unless extended by the City Council. 6. Comments of other City Staff. B. Motion to deny the application based on a finding that the request is inconsistent with the Zoning Ordinance and Subdivision Ordinance. C. Motion to table the application. C. Mike Robertson Judy Hudson 3 Andy MacArthur Ron Wagner Lucinda Gardner Brian Johnson NAC BASE MAP DATA PROVIDED BY Anderson Anderson Assoc.,lnc. PREPARED OCTOBER 2001 NOTE: THIS MAP IS FOR PLANNING PURPOSES ONLY AND SHOULD NOT BE USED FOR EXACT MEASUREMENT. CITY OF 'OTSEG0 ON THE GREAT RIVER ROAD 30 I I s�s2a•ae'e ,a • r; e a s • n i P e t 7 N.E.N VJEET 4 � y �V • q4 q � `oq sl ! � S ,7 IR a q a I I ___ RR 4 �R1 SRi 41 V R 4 B•N '� y �0. A 4 � • � U IM. S 'Si 1A I q � • Aq n� q) f4 4'6aM1t Rl ° �q Af iR 4) .FR7 ; n ounm o Se 1 n q � S n fie _ R Sq) R R6 q 4 qe 44 q ' e S R i H.E. 7E TH T I - - -r 414 419 " iit fy YnM •1�i q3q 43A P R E QNOR A sae2e'3•� I 4 « • L)J hti � I A 9 L 414 I E Afq Alq � q q1 9 �~ � 4 q 3RD ADDITION u z 5 z 77TH STREET PROPERTY DESCRIPTION — A. PWY4T CI®C EAY18 w0t c-4 lem,w7. DEVELOPMENT SUMMARY RE A 911 YEA 7® cmoTA q "d oeuvre - -- - --- A, M e% YEA «T eM.4r Of 7013 • R'St - mm e ) e 'S} i� I z I a Aq R q �a a iP S � � .ti� VI I LJ I - - - - - -- R A � • R� �„ qq ) e Jy py19 � ' iS R Y 5R V T S S3 T S° I � - -- I " � R'S r, 4b " fit R A) 1R R A) IR Re R � Re R GG � 5� �4) Iq tAnfil t Ae R R 4) iR; YW Y� OeROT A q ire ' N R�M1. V Re R Z n I N.E. 77TH STREET w)rt ram �** .bY w•.« u r A 4 � • � U IM. S 'Si 1A I q � • Aq n� q) f4 4'6aM1t Rl ° �q Af iR 4) .FR7 ; n ounm o Se 1 n q � S n fie _ R Sq) R R6 q 4 qe 44 q ' e S R i H.E. 7E TH T I - - -r 414 419 " iit fy YnM •1�i q3q 43A P R E QNOR A sae2e'3•� I 4 « • L)J hti � I A 9 L 414 I E Afq Alq � q q1 9 �~ � 4 q 3RD ADDITION u z 5 z 77TH STREET PROPERTY DESCRIPTION — A. PWY4T CI®C EAY18 w0t c-4 lem,w7. DEVELOPMENT SUMMARY RE A 911 YEA 7® cmoTA 7ID cmw e CA oMoT C ®a1101a = —T3 R M e% YEA «T eM.4r Of 7013 AVU A1DUCi 101 9S tOW W Lm 9II - mm � . PROP® OQ15m 0eT ANAL 1AdR Im REM YM 9R TYA L7)6..21 9 16,060 9 360.11 3 as 4 1µ8V w 141 A3'S 308))) 9 u. I,at s Pie Y tx.s ).6 7Rers Per AER u. u6fl POt ApE 33 m ss rtn arm DEVELOPMENT NOTES L YL wiol9afl ARC Rwxnm ro 11E RrARCA ram. I ALL ARM ARC ROMOro ro 11E WVW =M Eam. I SUM KAMM AN SOB= to APF t & BY 0E OTT. .. ORANAOC —M CAID10E33 91A31 0C PREeO[0 As PLQ . PRIIlA4 AND Vieltt fAS11E/1fl aL er Pao«cm o.d YL Haut ulerloz AtD w ro 1)aEr AmK n[ 1xR carol caw 6 ALL PaOi I NORTH 0 so 1 00 200 400 FRA McCombs Frank Roos Associates, Inc. t781RfNAm Abp •IOr.mq W«mr.•31M) [ -Md mMnlp[op cnem Farr Development Corp. Plymouth, MN Project Pleasant Creek Farms Otsego, MN ShootTltte Preliminary Plat ) « .P� Ilan a Ilm«N F 1 Y " Ggl�m ao ma.� a �, u �M . st .r unnmlR ;gem ]'fe...T'tleelt. OONr l «Re W. 03PS/03 Lk—. a 21836 0mb«e. " Q. w 021 Dole 87/18/81 ReAsIons Sheet Revision EXHIBIT B MFRA FILE NO.: 14153 Zt Q [z ft CA Q IK Z - � \� /tea - -- - - - - -- — - - -2 , , L-- '37' '.Is wz_l 27. ab. Z*TW 3 -9410.62 N C3 \ .� � |�� / � F I � \ 21M I a fl )133ur INIS*'111.1 cc k� / I �} � \ 21M I a fl )133ur INIS*'111.1 Review No. 1 Hakanson Anderson Assoc:, Inc. ENGINEERING REVIEW Commercial and Residential Subdivision for the City of Otsego by Hakanson Anderson Associates, Inc. Submitted to: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney Lucinda Gardner, Darrel A. Farr Development Corporation Brian Johnson, P.E., Westwood Professional Services, Inc. Reviewed by: Ronald J. Wagner, P.E. Shane M. Nelson, P.E. Brent M. Larson Date: February 23, 2005 Proposed Development: Pleasant Creek Farms 4 th Addition Street Location of Property: A portion of the northwest'/ of Section 25, T121 N, R24W, south of 80 Street NE and east of LeBeaux Avenue NE. Applicant: Lucinda Gardner Darrel A. Farr Development Corporation 172 Hamel Road Hamel, MN 55340 (763) 553 -9972 Developer: Darrel A. Farr Development Corporation Owners of Record: Darrel A. Farr Development Corporation Purpose: Pleasant Creek Farms 4 th Addition is a proposed 131 unit multi- family residential development in the City of Otsego, Wright County, Minnesota. The proposed development will be served with municipal water, sanitary sewer, storm sewer, and public streets typical of an urban setting. Jurisdictional Agencies: (but not limited to): City of Otsego, Wright County, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency, Wright Soil and Water Conservation District. Permits Required: (but not limited to): NPDES TABLE OF CONTENTS INFORMATION AVAILABLE FINAL PLAT CONSTRUCTION PLANS COVER SHEET OVERALL PLAN SANITARY SEWER AND WATERMAIN PLANS STORM SEWER AND STREET PLANS DETAILS GRADING, DRAINAGE & EROSION CONTROL PLAN STORM SEWER AND INLET SPREAD CALCULATIONS HYDROLOGY OTHER CONSIDERATIONS SUMMARY AND /OR RECOMMENDATION Page 2 of 5 Ma01 \Shared Docs \Municipal\Aotsego22xx \2299 \ot2299RVW 1.doc INFORMATION AVAILABLE Final Plat of Pleasant Creek Farms 4 th Addition, sent 1/10/05, by Westwood Professional Services, Inc. Construction Plans for Pleasant Creek Farms 4 th Addition, 1/10/05 revision, by Westwood Professional Services, Inc. Final Plat of Pleasant Creek Farms 3 rd Addition, by Westwood Professional Services, Inc. Grading, Drainage and Erosion Control Plan, 10/30/03 revision, by McCombs Frank Roos Associates, Inc. Stormwater Computations, 7/3/03, by McCombs Frank Roos Associates, Inc. A Geotechnical Evaluation Report for Farr Development, 5/22/2003, by Braun Intertec Corporation Preliminary Plat of Pleasant Creek Farms, 3/18/03, by McCombs Frank Roos Associates, Inc. Preliminary Site Plan of Pleasant Creek Farms, 3/18/03, by McCombs Frank Roos Associates, Inc. Preliminary Grading Plan of Pleasant Creek Farms, 3/18/03, by McCombs Frank Roos Associates, Inc. Preliminary Utility Plan of Pleasant Creek Farms, 3/18/03, by McCombs Frank Roos Associates, Inc. Wetland Delineation Report, 11/16/01, by McCombs Frank Roos Associates, Inc. City of Otsego Engineering Manual Minnesota Rules, Chapter 4410 — EAW Requirement Trunk Stormwater Facilities Study for Portions of the Otsego Creek Watershed, February 2003 City of Otsego Zoning and Subdivision Ordinances, 10/14/02 National Wetland Inventory Map, 1991 Page 3 of 5 Ma01 \Shared Docs\ Municipal\ Aotsego22xx\2299\ot2299RVW1.doc FINAL PLAT No comments. CONSTRUCTION PLANS COVER SHEET No comment. OVERALL PLAN (SHEETS 2) The sanitary sewer service detail must call out the 6" concrete collar around the service wyes, services must be SDR 26, and a steel post a minimum 4' above ground marked with green paint. 2. Hydrant coverage is insufficient over Blocks 1, 5, 8, 9, and 17. Maximum hydrant spacing in medium density residential is 300'. It appears that Block 17 will not have sufficient coverage until the final phase is constructed. Please revise the overall plan to show future hydrant coverage of this building. SANITARY SEWER AND WATERMAIN PLANS (SHEETS 3) Sanitary sewer Stub -400 is mislabeled Stub -303 in the plan. Please revise. 2. Extend the 8" watermain near Block 4 to the west plat line. 3. The 10 "x 6" tee to the hydrant at approximate station 2 +35 on Lambert Avenue NE is mislabeled a 12 "x 6" tee. Please revise. 4. Provide a minimum of 18" separation between the sanitary sewer main and the 4" water services to Blocks 8 & 9. 5. The invert directions are mislabeled for MH 403 and MH 404. Please revise. 6. The stationing for services to the lots on the east MH 404 do not have a reference manhole to be placed from. Please provide the length of sanitary sewer pipe to be placed from the future manhole to the existing stub out of MH 404. Also, we would recommend constructing this manhole now as an alternative to backlaying this sanitary sewer pipe. 7. The bends in the sanitary sewer services to Blocks 13 & 14 require cleanouts. STORM SEWER AND STREET PLANS (SHEET 4) 1. Label the grade of the street south of station 9 +67 on Lachman Avenue NE, in the profile. Page 4 of 5 \ \Hao1\Shared Docs \Municipal\Aotsego22xa \2299 \ot2299RVw1.doc 2. An additional P.A.B. drain is needed on the south side of the storm sewer crossing from CBMH 311 to CB 312 and on the east side of the storm sewer crossing from CBMH 310 to CBMH 308 (the pipe protrudes from the clay subgrade). 3. The length of pipe from CBMH 309 to CBMH 308 is incorrect. Please revise. 4. The grade of the stub from CBMH 311 to Stub 311A does not match the grade shown in the 3 rd Addition construction plans. 5. The minimum storm sewer pipe size is 15 ". Please revise the 12" pipe from CB 333 to Ex. CBMH 27. 6. 20' radii are required at the intersection of Lambert Avenue NE and Lachman Avenue NE. Please revise. DETAILS 1. Details must be included in the construction plans or in the specifications. GRADING. DRAINAGE & EROSION CONTROL PLANS 1. The grading plan has been submitted with Pleasant Creek Farms 2 nd Addition. STORM SEWER AND INLET SPREAD CALCULATIONS 1. Submit for review. HYDROLOGY REPORT 1. The hydrology report has been submitted with Pleasant Creek Farms 2 nd Addition. OTHER COMMENTS 1. Submit Specifications. SUMMARY AND /OR RECOMMENDATION 1. We recommend approval contingent upon the above comments. Page 5 of 5 \ \Ha01 \Shared Docs \MunicipalWotsego22xa \2299 \ot2299RVW1.doc i ITEM CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2005-09 RESOLUTION APPROVING VACATION OF PORTIONS OF DRAINAGE AND UTILITY EASEMENTS, CITY OF OTSEGO, COUNTY OF WRIGHT LOCATED IN OUTLOT B, OUTLOT D and OUTLOT F IN THE PLAT KNOWN AS PLEASANT CREEK FARMS 3rd ADDITION WHEREAS, the City of Otsego has received a request to vacate the above - described portions of drainage and utility easements from Lucinda Gardner, President of Darrel Farr Development Corp.; and WHEREAS, the Otsego City Council, on its own motion, ordered a public hearing on the proposed vacations; and WHEREAS, those portions of the established drainage and utility easements to be vacated are described as follows: Outlot B, Outlot D and Outlot F, Pleasant Creek Farms 3�d ADDITION, according to the recorded plat thereof, Wright County, Minnesota. WHEREAS, the City Council has determined that vacating said portions of the above described drainage and utility easements would be in the public interest; and WHEREAS, the necessary easements will be rededicated with the Final Plat of Pleasant Creek Farms 4 Addition; WHEREAS, the City of Otsego having considered testimony related to the proposed vacations of those portions of the drainage and utility easements so described; and 1 WHEREAS, the City Council ordered a public hearing and meeting to act upon said proposed vacations at 6:30 p.m. on the 28"' day of February, 2005, at the Otsego City Hall; and WHEREAS, all legal requirements regarding giving notice have been satisfied; and WHEREAS, the City Council did meet on the 28th day of February, 2005, at the Otsego City Hall and heard all parties interested therein, and; WHEREAS, it now appears to the Otsego City Council that such portions of said drainage and utility easements serve no useful purpose; NOW, THEREFORE, the City Council of the City of Otsego, Wright County, Minnesota, hereby orders: 1. That the portions of the drainage and utility easements located on Outlot B, Outlot D and Outlot F, PLEASANT CREEK FARMS 3 rd ADDITION in the City of Otsego, Wright County, Minnesota, described herein are hereby vacated with all related costs being the responsibility of Darrel Farr Development Corp., contingent upon the necessary easements will be rededicated with the Final Plat of Pleasant Creek Farms 4 01 Addition, and contingent upon the recording of Final Plat of Pleasant Creek Farms 4"' Addition. 2. The City Council hereby determines that vacations of said portions of the said drainage and utility easements shall cause no damage to any abutting or nearby property owners and therefore no damages are awarded to any such property owners. Motion for adoption of resolution by , seconded by at the meeting of the Otsego City Council on the 28th day of February, 2005. IN FAVOR: OPPOSED: 2 CITY OF OTSEGO Vern Heidner, Deputy Mayor Judy Hudson, City Clerk ITEM 7 -7 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 23 February 2005 RE: Otsego — Zimmer Farms Phase 3 NAC FILE: 176.02 — 05.06 The Planning Commission held a public hearing on 21 February 2005 to consider the Zimmer Farms Phase 3 application. Representatives of D.R. Horton were present to address questions about their project. There were no comments from the public. The Planning Commission reviewed the proposed changes to the original Zimmer Farms and Martin Farms development plans related to the Phase 3 proposal. The Planning Commission agreed with City staffs conclusion that the net effect of the changes was positive. The other significant issue raised by the Planning Commission was the size of the garages for each of the units. The developer indicated that the garages would be the same as previously proposed for these housing unit types with the Zimmer Farms Phase 1 approvals, which are 506 or 526 square feet for the coach homes and 400 square feet for the villa homes. After closing the public hearing and discussion of the application, the Planning Commission voted 5 -0 to recommend approval of the requested Zoning Map amendment and PUD- CUP /preliminary plat as outlined below. POSSIBLE ACTIONS Decision 1 — Zoning Map Amendment A. Motion to approve a Zoning Map Amendment rezoning the proposed plat from A -1 District to R -6 District based upon a finding that the request is consistent with the Comprehensive Plan. B. Motion to deny the request based on a finding that the request is inconsistent with the Comprehensive Plan. Decision 2 — PUD -CUP /Preliminary Plat A. Motion to approve a PUD- CUP /Preliminary Plat for Zimmer Farms Phase 3, subject to the following conditions: 1. Approval of the preliminary plat shall not guarantee access to sanitary sewer service. The City shall only allocate sanitary sewer capacity to approved final plats with signed development contracts to assure the City of timely development. 2. A phasing plan shall be submitted outlining the anticipated final platting of the proposed subdivision. The phasing plan is subject to approval of the City Council, its schedule shall be made a condition of preliminary plat approval, and. it shall be incorporated as part of the terms and conditions of a development contract executed for the initial final plat of a phased development. 3. Five foot wide concrete sidewalks shall be added along the private drives in the area of Blocks 16 to 26 within Outlot C and Outlot D as approved by City Staff. 4. The preliminary plat shall be revised such that the width of Lots 4 -8, Block 46 shall be at least 75 feet wide. 5. The landscape plan shall be revised to provide additional plantings along the north portion of Outlots A and B and future single - family additions of the Martin Farms, to specify irrigation details and specify that areas between driveways of abutting dwelling units are to be grass or asphalt. 6. The exterior materials and colors for the row and back -to -back townhouse buildings shall be consistent with those previously approved as part of phases 1 and 2 of Zimmer Farms. Brick wainscoting at least four feet high shall also be added to the side of any townhouse building within Phase 3 facing a public right -of -way. 7. A guest parking plan for the townhouse portion of the project indicating the a supply of at least 107 guest parking stalls shall be submitted and is subject to approval by City Staff. 8. The applicant shall submit scaled plans for proposed area identification signs to conform to Section 20- 37 -5.2 of the Zoning Ordinance, subject to approval of City Staff. 2 9. Park and trail dedication requirements are to be satisfied as a cash fee in lieu of land based on the current fee in effect at the time of final plat approval. 10. The preliminary plat shall be revised to provide drainage and utility easements over Outlots A, B, C and D, subject to approval of the City Engineer. 11. All grading, utilities, streets, street names, easements and construction plans are subject to review and approval of the City Engineer. 12. The applicant shall enter into a development contract with the City, subject to the approval of the City Attorney. 13. Comments of other City Staff. B. Motion to deny the request based on a finding that the request is inconsistent with the Comprehensive Plan. C. Mike Robertson, City Administrator Judy Hudson, City Clerk / Zoning Administrator Ron Wagner, City Engineer Andy MacArthur, City Attorney Patty Fowler, DNR David Klee, DR Horton, Inc. Fran Hagen, Westwood Professional Services, Inc. W CITY OF 0TSEG0 WRIGHT COUNTY, MINNESOTA APPLICANT: D.R. Horton, Inc. 02 -23 -05 FINDINGS & DECISION ZONING MAP AMENDMENT APPLICATION: Request for a Zoning Map amendment rezoning land included as part of the Zimmer Farms Phase 3 Preliminary Plat from A -1, Agriculture Rural Service Area to R -6, Residential Townhouse, Quadraminium and Low Density Multiple Family District. CITY COUNCIL MEETING: 28 February 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is as follows: 1. Outlots C, D and E, Martin Farms, City of Otsego, Wright County, MN. 2. Lots 1 and 2, Block 3, Lot 1, Block 4 and Outlot A, Zimmer Farms, City of Otsego, Wright County, MN. 3. Outlot C, Zimmer Farms 3` Addition, City of Otsego, Wright County, MN. B. The property lies within the West Sanitary Sewer Service District and is guided for medium - high density residential land uses by the Otsego Comprehensive Plan, as amended. C. The following parcels are zoned A -1 District: 1. Outlots C, D and E, Martin Farms, City of Otsego, Wright County, MN. 2. Outlot A, Zimmer Farms, City of Otsego, Wright County, MN. D. The following parcels are zoned R -6 District: Lots 1 and 2, Block 3 and Lot 1, Block 4 Zimmer Farms, City of Otsego, Wright County, MN. 2. Outlot C, Zimmer Farms 3`" Addition, City of Otsego, Wright County, MN. E. The applicant is requesting a Zoning Map amendment to include the property identified above as being zoned A -1 District within the R -6 District for the purpose of developing single family and townhouse residential dwellings, which are permitted uses in the R -6 District. F. The Planning Commission and City Council must take into consideration the possible effects of the rezoning with their judgment based upon (but not limited to) the criteria outlined in Section 20 -3 -2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the City's Comprehensive Plan. Finding: The Comprehensive Plan guides these portions of Martin Farms and Zimmer Farms for medium to high density residential uses, which is defined as eight dwelling units per acre or greater. The changes in proposed dwelling unit types from the original development plans for both projects results in a decrease in density in the area of Zimmer Farms Phase to 3.6 dwelling units per acre. The proposed decrease in number of dwelling units and overall density is not a negative in evaluating the proposed Zoning Ordinance amendment and PUD- CUP given the overall mix of dwelling units planned or approved within the west sewer district. 2. The proposed use's compatibility with present and future land uses in the area. Finding: The table below illustrates land uses surrounding the subject site. The proposed Zimmer Farms Phase 3 is compatible with the various existing and planned land uses surrounding the subject site. Direction Land Use Plan Zoning Map Existing Use North Low /Med. Density Residential R4 District & R-6 District Martin Farms East Low /Med. Density Residential R-6 District/ R -6 District Zimmer Farms/ Remington Coves South Low /Med. Density Residential I R-6 Zimmer Farms West Low /Med. Density Residential I R -1A District A riculture — Albertville 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: The proposed use will conform to the Zoning Ordinance, Subdivision Ordinance and Engineering Manual except as may be allowed and specifically identified on the development plan under the PUD -CUP. 4. The proposed use's effect upon the area in which it is planned. Finding: The proposed Zimmer Farms Phase 3 provides for a logical pattern of development consistent with the balance of the Zimmer Farms and Martin Farms subdivisions. 5. The proposed uses impact on property values in the area in which it is planned. Finding: Although no official study has been completed, the proposed use is not anticipated to have a negative effect upon area property values. 6. Traffic generation by the proposed use in relation to the capabilities of existing and planned streets serving the property. Finding: Development of Zimmer Farms Phase 3 is accompanied by and provides for upgrades through payment of road access fees for Maclver Avenue and 70 Street, which are designated collector streets intended to accommodate traffic generated by the proposed development and surrounding neighborhoods. 7. The proposed use's impact upon existing public services and facilities including parks, schools. Streets and utilities and its potential to overburden the City's service capacity. Finding: The intensity of the proposed use is within the parameters established by the Comprehensive Plan and original development plans for Martin Farms and Zimmer Farms 2 upon which infrastructure and service planning has been based. As such, no negative impact to the City's service capacity is anticipated as a result of this project G. The planning report dated 16 February 2005 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. H. The Engineering Review dated 16 February prepared by the City Engineer, Hakanson Anderson Associates, Inc. is incorporated herein. The Otsego Planning Commission held a public hearing at their regular meeting on 22 February 2005 to consider the application, preceded by published and mailed notice. Based upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing and recommended by a 5 -0 vote that the City Council approve the request based on the aforementioned findings. DECISION: Based on the foregoing information and applicable ordinances, the request for approval of a Zoning Map amendment for lands included in the Zimmer Farms Phase 3 Preliminary Plat is hereby approved based on the most current plan and information received to date. PASSED by the Otsego City Council this 28 day of February, 2005. CITY OF OTSEGO Vern Heidner, Deputy Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk ORDINANCE NO.: CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO TO PROVIDE FOR A CHANGE IN ZONING CLASSIFICATION FOR LAND TO BE DEVELOPED AS PART OF THE ZIMMER FARMS PHASE 3 PRELIMINARY PLAT. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. The official Zoning Map of the Otsego Zoning Ordinance is hereby amended to change the zoning classification of the property legally described as follows (the "property "): Outlots C, D and E, Martin Farms, City of Otsego, Wright County, MN. 2. Outlot A, Zimmer Farms, City of Otsego, Wright County, MN. Section 2. The property is hereby rezoned from an A -1, Agriculture Rural Service District designation to a R -6, Residential Quadraminium, Townhouse and Low Density Multiple Family District designation. Section 3. The Zoning Administrator is hereby directed to make appropriate changes to the official Zoning Map of the City of Otsego to reflect the change in zoning classification set forth above. Section 4. This Ordinance shall become effective immediately upon its passage and publication and the filling of a final plat. PASSED by the Otsego City Council this 28 day of February, 2005. CITY OF OTSEGO LI-yj Vern Heidner, Deputy Mayor ATTEST: Judy Hudson, Zoning Administrator /City Clerk CITY OF OTSEGO WRIGIIT COUNTY, MINNESOTA APPLICANT: D.R. Horton, Inc. 02 -23 -05 FINDINGS & DECISION PUD Development Plan /Preliminary Plat APPLICATION: Request for a PUD Development Stage Plan and Preliminary Plat for Zimmer Farms Phase 3 consisting of 55 single family lots and 213 townhouse units. CITY COUNCIL MEETING: 28 February 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is as follows: Outlots C, D and E, Martin Farms, City of Otsego, Wright County, MN. L 2. Lots 1 and 2, Block 3, Lot 1, Block 4 and Outlot A, Zimmer Farms, City of Otsego, Wright County, MN. 3. Outlot C, Zimmer Farms 3 rd Addition, City of Otsego, Wright County, MN. The property lies within the West Sanitary Sewer Service District and is guided for medium - high density residential land uses by the Otsego Comprehensive Plan, as amended. The property is zoned R -6, Residential Townhouse, Quadraminium and Low - Density Multiple Family District which allows single family and townhouse residential dwellings as permitted uses. The applicant is requesting a PUD -CUP to allow for unit / base lot subdivision of townhouse dwellings and also planned development within a shoreland overlay district. E. The Planning Commission and City Council must take,into consideration the possible effects of the PUD -CUP with their judgment based upon (but not limited to) the criteria outlined in Section 20 -4 -2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the City's Comprehensive Plan. Finding: The Comprehensive Plan guides these portions of Martin Farms and Zimmer Farms for medium to high density residential uses, which is defined as eight dwelling units per acre or greater. The changes in proposed dwelling unit types from the original development plans for both projects results in a decrease in density in the area of Zimmer Farms Phase to 3.6 dwelling units per acre. The proposed decrease in number of dwelling units and overall density is not a negative in evaluating the proposed Zoning Ordinance amendment and PUD - CUP given the overall mix of dwelling units planned or approved within the west sewer district. 2. The proposed use's compatibility with present and future land uses in the area. Finding: The table below illustrates land uses surrounding the subject site. The proposed Zimmer Farms Phase 3 is compatible with the various existing and planned land uses surrounding the subject site. Direction Land Use Plan Zoning Map Existing Use North Low /Med. Density Residential R-4 District & R-6 District Martin Farms East Low /Med. Density Residential R-6 District/ R -6 District Zimmer Farms/ Remington Coves South Low /Med. Density Residential R-6 Zimmer Farms West Low /Med. Density Residential R -1A District Agriculture — Albertville 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: The proposed use will conform to the Zoning Ordinance, Subdivision Ordinance and Engineering Manual except as may be allowed and specifically identified on the development plan under the PUD -CUP. 4. The proposed use's effect upon the area in which it is planned. Finding: The proposed Zimmer Farms Phase 3 provides for a logical pattern of development consistent with the balance of the Zimmer Farms and Martin Farms subdivisions. 5. The proposed uses impact on property values in the area in which it is planned. Finding: Although no official study has been completed, the proposed use is not anticipated to have a negative effect upon area property values. 6. Traffic generation by the proposed use in relation to the capabilities of existing and planned streets serving the property. Finding: Development of Zimmer Farms Phase 3 is accompanied by and provides for upgrades through payment of road access fees for Maclver Avenue and 7e Street, which are designated collector streets intended to accommodate traffic generated by the proposed development and surrounding neighborhoods. 7. The proposed use's impact upon existing public services and facilities including parks, schools. Streets and utilities and its potential to overburden the City's service capacity. Finding: The intensity of the proposed use is within the parameters established by the Comprehensive Plan and original development plans for Martin Farms and Zimmer Farms upon which infrastructure and service planning has been based. As such, no negative impact to the City's service capacity is anticipated as a result of this project F. The planning report dated 16 February 2005 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. G. The Engineering Review dated 16 February 2005 prepared by the City Engineer, Hakanson Anderson Associates, Inc. is incorporated herein. H. The Otsego Planning Commission held a public hearing at their regular meeting on 22 February 2005 to consider the application, preceded by published and mailed notice. Based upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing and recommended by a 5 -0 vote that the City Council approve the request based on the aforementioned findings. DECISION: Based on the foregoing information and applicable ordinances, the request for the Zimmer Farms Phase 3 PUD Development Stage Plan and Preliminary Plat is hereby approved based on the most current plan and information received to date, subject to the following conditions: Approval of the preliminary plat shall not guarantee access to sanitary sewer service. The City shall only allocate sanitary sewer capacity to approved final plats with signed development contracts to assure the City of timely development. 2. A phasing plan shall be submitted outlining the anticipated final platting of the proposed subdivision. The phasing plan is subject to approval of the City Council, its schedule shall be made a condition of preliminary plat approval, and it shall be incorporated as part of the terms and conditions of a development contract executed for the initial final plat of a phased development. 3. Five foot wide concrete sidewalks shall be added along the private drives in the area of Blocks 16 to 26 within Outlot C and Outlot D as approved by City Staff. 4. The preliminary plat shall be revised such that the width of Lots 4 -8, Block 46 shall be at least 75 feet wide. 5. The landscape plan shall be revised to provide additional plantings along the north portion of Outlots A and B and future single - family additions of the Martin Farms, to specify irrigation details and specify that areas between driveways of abutting dwelling units are to be grass or asphalt. 6. The exterior materials and colors for the row and back -to -back townhouse buildings shall be consistent with those previously approved as part of phases 1 and 2 of Zimmer Farms. Brick wainscoting at least four feet high shall also be added to the side of any townhouse building within Phase 3 facing a public right -of -way. 7. A guest parking plan for the townhouse portion of the project indicating the a supply of at least 107 guest parking stalls shall be submitted and is subject to approval by City Staff. 8. The applicant shall submit scaled plans for proposed area identification signs to conform to Section 20- 37 -5.2 of the Zoning Ordinance, subject to approval of City Staff. 9. Park and trail dedication requirements are to be satisfied as a cash fee in lieu of land based on the current fee in effect at the time of final plat approval. 10. The preliminary plat shall be revised to provide drainage and utility easements over Outlots A, B, C and D, subject to approval of the City Engineer. 11. All grading, utilities, streets, street names, easements and construction plans are subject to review and approval of the City Engineer. 12. The applicant shall enter into a development contract with the City, subject to the approval of the City Attorney. 3 PASSED by the Otsego City Council this 28 day of February, 2005. CITY OF OTSEGO By: Vern Heidner, Deputy Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk Review No. 1 ENGINEERING REVIEW Hakanson Residential Subdivision Anderson for the City of Otsego Assoc., Inc. by Hakanson Anderson Associates, Inc. Submitted to: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney Tom Bakritges, D.R. Horton Fran Hagen II, P.E. Westwood Professional Services, Inc. John Becker, Westwood Professional Services, Inc. Reviewed by: Ronald J. Wagner, P.E. Shane M. Nelson, P.E. Brent M. Larson Date: February 16, 2005 Proposed Development: Zimmer Farms Phase 3 Street Location A portion of the NW '/ of Section 31, T121, R23, and SW ' / 4 of of Property: Section 30, T121, R23, north of 67 Street NE and east of Maciver Avenue NE. Applicant: Tom Bakritges D.R. Horton 26860 Kenbridge Court, Suite #100 Lakeville, MN 55044 Developer: D.R. Horton Owners of Record: D.R. Horton Purpose: A proposed 55 lot single family and 213 unit multi - family residential development on 74 acres in the City of Otsego, Wright County, Minnesota. The proposed development will be served with municipal water, sanitary sewer, storm sewer and public streets typical of an urban setting. Jurisdictional Agencies: City of Otsego, Wright County, Minnesota Department of (but not limited to) Health, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency Permits Required: - NPDES (but not limited to) Page 1 \ \Ha01 \Shared Docs\ Municipal\ Aotsego23xa\2303\ot2303RVW1.doc TABLE OF CONTENTS INFORMATION AVAILABLE EXISTING CONDITIONS SUBDIVISION CONFIGURATION, LOT SIZE, DENSITY PRELIMINARY PLAT PRELIMINARY GRADING PLAN SANITARY SEWER COLLECTION SYSTEM WATER DISTRIBUTION SYSTEM TRAFFIC /ACCESS ISSUE SURFACE WATER MANAGEMENT ENVIRONMENTAL WETLANDS OTHER CONSIDERATIONS SUMMARY AND /OR RECOMMENDATION Page 2 \ \Ha01 \Shared Docs \MunicipalWotsego23xx \2303 \ot2303RVW1..doc INFORMATION AVAILABLE Existing Conditions / Survey, 1/31/05, by Westwood Professional Services, Inc. Preliminary Plat of Zimmer Farms Phase 3, 1/31/05, by Westwood Professional Services, Inc. Preliminary Grading Plan of Zimmer Farms Phase 3, 1/31/05, by Westwood Professional Services, Inc. Preliminary Utility Plan of Zimmer Farms Phase 3, 1/31/05, by Westwood Professional Services, Inc. Centerline Profiles of Zimmer Farms Phase 3, 1/31/05, by Westwood Professional Services, Inc. Construction Plans for Zimmer Farms 1 St -3` Additions, 7/30/04 revisions, by Westwood Professional Services, Inc. Final Plats for Zimmer Farms 1 St & 3` Additions, 6/8/04 revision, by Westwood Professional Services, Inc. Grading, Drainage, and Erosion Control Plan for Zimmer Farms 1 st -3` Additions, 9/15/04 revision, by Westwood Professional Services, Inc. Storm Sewer Design Calculations for Zimmer Farms 1S -3` Additions, 10/18/04 revision, by Westwood Professional Services, Inc. Final Stormwater Runoff Calculations for Zimmer Farms 1 St -3` Additions, 4/14/04 revision, by Westwood Professional Services, Inc. Final Plat of Martin Farms, sent 3/22/04, by Westwood Professional Services, Inc. Construction Plans for Martin Farms, 7/27/04 revision, by Westwood Professional Services, Inc. Grading, Drainage, & Erosion Control Plan for Martin Farms, 7/12/04 revision, by Westwood Professional Services, Inc. Final Stormwater Runoff Calculations for Martin Farms, 4/20/04 revision, by Westwood Professional Services, Inc. Storm Sewer Design Calculations for Martin Farms, sent 7/29/04 revision, by Westwood Professional Services, Inc. Soil Borings Report for Martin Farms, 12/26/02, by Northern Technologies Remington Coves Final Plat, 10/28/04, by E.G. Rud & Sons, Inc. Page 3 \ \Ha01 \Shared Docs \Municipal\Aotsego23xx \2303 \ot2303RVW1.doc Construction Plans for Remington Coves, 12/3/04 revision, by Plowe Engineering, Inc. Grading Plans for Remington Coves, 12/3/04 revision, by Plowe Engineering, Inc. Hydrology Report for Remington Coves, 12/3/03 revision, by Plowe Engineering, Inc. City of Otsego Engineering Manual Minnesota Rules, Chapter 4410 — EAW Requirement Trunk Stormwater Facilities Study for Portions of the Otsego Creek Watershed, February .2003 City of Otsego Zoning and Subdivision Ordinances, 10/14/02 National Wetland Inventory Map, 1991 EXISTING CONDITIONS 1. Lot 1, Block 4 is incorrectly referred to as Lot 4, Block 4 in the Proposed Legal Description. 2. Include known section, quarter section or quarter- quarter section lines comprising a legal description of the property. 3. Define and label all existing wetlands in the area of the plat. 4. Depict the soil boring locations, power poles, and existing utilities. SUBDIVISION CONFIGURATION, LOT SIZE, DENSITY 1. No comments. PRELIMINARY PLAT 1. Include known section, quarter section or quarter - quarter section lines comprising a legal description of the property. 2. Drainage and utility easements will be required over outlots in the townhome area. 3. The swale through the rear yards of Block 44, Lots 3 -5 must be by a drainage and utility easement. 4. The bearing of N 00 0 27'28" E on the north side of 70 Street NE where the R.O.W. decreases from 140' to 120' wide east of Maciver Avenue NE does not agree with the bearing shown in the Martin Farms plat. Please verify and revise. Page 4 \ \Ha01 \Shared Docs \Municipal\Aotsego23xa \2303 \ot2303RVW1.doc 5. Please revise the street name of Martin Farms Avenue NE. We suggest 71 Street NE. 6. Include street names for all streets including private streets. 7. The setback from Maciver is incorrectly listed as 50'. Please revise to show 65'. 8. Drainage and utility easement must be vacated in areas where it was dedicated with Zimmer Farms (Block 3, Lots 1 & 2) and Zimmer Farms 3 rd Addition Outlot C. PRELIMINARY GRADING PLAN 1. It is unclear where the low point north of Block 8 will drain. 2. The existing storm sewer north of Zimmer Farms 3 rd Addition will be no longer necessary with the grading depicted in this area. We assume that the plans for the 3 rd Addition will be revised accordingly. SANITARY SEWER COLLECTION SYSTEM No comments. WATER DISTRIBUTION SYSTEM 1. Hydrant coverage is sufficient. 2. No valves are currently depicted. 3. The 16" watermain along 70 Street NE must be extended to the east plat line. 4. The watermain along "Martin Farms Avenue NE" in the town home area must be a 12" line. 5. The 8" watermain in the town home area east of Marlowe Avenue NE must be looped with the 16" watermain that is to be extended to the east plat line. 6. The 8" watermain in the single - family area south of 70 Street NE shall be looped with the watermain in the town home area north of 70 Street NE (west of Marlowe Avenue NE). Currently, the entire area south of 70 Street NE is served only by the 12" watermain on Marlowe Avenue NE. TRAFFIC /ACCESS ISSUE Primary access will be provided to the proposed plat via 70 Street NE and Maciver Avenue NE. The single - family lots south of 70 Street NE will have access via public streets already to be constructed with Zimmer Farms 1 St Addition. Page 5 \ \Ha01 \Shared Docs \Municipal\Aotsego23xx \2303 \ot2303RVW1.doc SURFACE WATER MANAGEMENT 1. No comments. ENVIRONMENTAL Environmental Assessment Worksheets for the proposed subdivision have previously been completed as part of Martin Farms and Zimmer Farms. WETLANDS 1. No comments. OTHER CONSIDERATIONS 1. No comments. SUMMARY AND /OR RECOMMENDATION We recommend approval contingent upon the above comments. Page 6 \ \Ha01 \Shared Docs\ Municipal\ Aotsego23xx\2303 \ot2303RVW1.doc FEASIBILITY REPORT FOR PROPOSED STREET RECONSTRUCTION 89 STREET NORTHEAST AND PARELL AVENUE NORTHEAST CITY OF OTSEGO, MINNESOTA February 2005 Prepared by: I HAKANSON ANDERSON ASSOCIATES, INC. 3601 Thurston Avenue Anoka, MN 55303 Telephone: 763/427 -5860 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under State of Minnesota Statutes S=tions 326.02 to 326.16. • ' -• No. 6_ \\Ha01 \Shared Docs \Municipal\AOTSEGO \361 \OT361Feas.doc TABLE OF CONTENTS TITLE SHEET TABLE OF CONTENTS I . INTRODUCTION ..................... .................................................................. 1 II. PROPOSED PROJECT ............................................................................ 1 Ill INITIATION ...... ........................................................... ............................... 2 IV . FEASIBILITY ............................................................... ..............................2 V. RIGHT -OF -WAY /EASEMENTS ............................... ............................... 2 VI . PERMITS ........._ ......................................................... ............................... 2 VII COMPLETION ............................................._............. ............................... 2 VIII. PRELIMINARY PROJECT SCHEDULE.._ .................................................... 2 IX. ESTIMATED PROJECT COST .................................. ............................... 3 X. ESTIMATED ASSESSMENT ..................................... .................._............ 4 XI. CONCLUSION AND RECOMMENDATION ............... ............................... 5 EXHIBITS LOCATIONMAP ..................................................... ..............................A TYPICALSECTION ................................................. ..............................B BENEFITED PROPERTIES ....................................... ..............................0 PROPOSED STREET RECONSTRUCTION 89 STREET NORTHEAST AND PARELL AVENUE NORTHEAST CITY OF OTSEGO, MN I. INTRODUCTION The purpose of this Feasibility Report is to present the Cit� of Otsego with a preliminary examination of municipal street improvements for 89 Street NE and Parell Avenue NE in Otsego, Minnesota. The report discusses the proposed scope of improvements, preliminary cost estimates and a project schedule. The report has been prepared in compliance with Minnesota State Statutes 429 for projects resulting in special assessments. The costs provided in this report are based on the current Engineering News Record Construction Cost Index. Residents of the Barthel Acres subdivision have petitioned for the bituminous surfacing of 89 Street NE from Page Avenue NE to Parell Avenue NE, and Parell Avenue NE from 89 Street NE to (CSAH 39) 90 Street NE (refer to Exhibit A). The existing roadways consist of a gravel surface approximately 22 feet wide. Both Page Avenue NE and 90 Street NE are existing bituminous streets. Bituminous surfacing of 89 Street NE and Parell Avenue NE will reduce City maintenance where gravel roads cause more severe washboard, rutting and dust problems. The value of the lots is positively benefited by fronting on and being accessed by bituminous paved streets. II. PROPOSED PROJECT The proposed street improvement project consists primarily of additional aggregate base and bituminous surfacing of 89 Street NE, from Parell Avenue NE to Page Avenue NE; and Parell Avenue NE, from 89 Street NE to 90 Street NE. Additional improvement work includes the widening of the surfaces and shoulders for general conformance with City Street Standards. The proposed street section is a 22 foot wide bituminous surface with 1 foot wide aggregate shoulders (refer to Exhibit B). The proposed method of construction for street improvements of this type is to grade the existing surface to provide the minimum width, to examine and evaluate the subgrade, to excavate any soft subgrade with correction by placing granular borrow and to construct a new street structure utilizing imported aggregate base (as necessary) and a 3'/2 inch total thickness of bituminous surfacing. The street shall have a 2 percent crown with 0.6 percent minimum grade and 7 percent maximum grade. Surface water within the project area will be controlled with existing culverts and ditches. III. INITIATION The project was initiated by the petition of adjacent residents (refer to Exhibit C). Currently, 8 of the 11 residents have signed the petition. On February 14, 2005 the Otsego City Council accepted the petition and ordered this feasibility report. IV. FEASIBILITY The project is feasible from a technical standpoint and generally meets all local, regional and state standards for municipal improvements. V. RIGHT -OF -WAY / EASEMENTS The existing streets are located within the existing 66 foot wide right -of -way. Although the right -of -way appears to be sufficient any additional utility and drainage easements that may be required based on the final design, will need to be provided to the City of Otsego. VI. PERMITS At this time, no permits are required for this project. VII. COMPLETION This project is proposed to be completed during the 2005. construction season. We will evaluate the possibility of adding this project to an existing city contract. VIII. PRELIMINARY PROJECT SCHEDULE The preliminary project schedule for the street improvements for 89 Street NE and Parell Avenue NE are as follows: FA Table I City of Otsego 89 Street NE and Parell Avenue NE . Preliminary Project Schedule 1. City Council Receives Feasibility Report and Schedules Public Hearing: February 28, 2005 2. City Council Holds Public Hearing March 28, 2005 3. City Council Orders Project and Authorizes Engineer to Prepare Plans and Specifications March 28, 2005 4. Engineer Submits Plans for City Council Approval and Receives Authorization to advertise for bids March 28, 2005 5. City Council Receives Bid and Awards Contract April 25, 2005 6. Contractor Begins Construction Mid May 7. Contractor Completes Construction By July 1, 2005 Notes: 1. Although no easement acquisition is anticipated, the project schedule is based on receiving any necessary easements. Any issues arising from the acquisition of easements could delay the project. IX. ESTIMATED PROJECT COST Included in this report is a detailed estimate of construction costs for the street improvements. The costs quoted herein are estimates only and are not guaranteed prices. The quantities are estimates also. The contractor will be paid only for work completed. The cost estimates are based on 2005 current construction costs. The estimated costs for the street improvements for 89 Street NE and Parell Avenue NE are as follows: C7 Table II City of Otsego 89 Street NE and Parell Avenue NE Preliminary Cost Estimate Description Unit Unit Cost Total Number of Units Total Estimated Cost Remove Bituminous Pavement SY $1.00 90 $90.00 Sawing Bit Pavement Full Depth) LF $3.50 160 $560.00 Agg regate Base Class 5 TON $9.00 760 $6,840.00 Mill Bituminous Surface 2.0" SY $5.00 12 $60.00 Type LV 4 Wearing Course Mixture B TON $38.00 330 $12,540.00 Type LV 3 Non-Wearing Course Mixture B TON $33.00 450 $14,850.00 Bituminous Material For Tack Coat GAL $1.50 185 $277.50 Traffic Control LS $1,000.00 1 $1,000.00 Total Estimated Construction Cost $36,217.50 Contingency + 5% $1,810.88 Engineering, Administration and Legal @ + 10% $3,621.75 Total Estimate Project Cost 1 $41,650.13 X. ESTIMATED ASSESSMENT The project could be assessed on a unit basis, by dividing the total estimated project cost by 11, the number of assessable units, an assessment value is obtained. The estimated cost per assessment on a unit basis was determined to be $3,786.38 per unit. . The estimated lineal foot cost was determined by dividing the total estimated project cost by the assessable front foot. The front foot distance is about 2,979.58 feet. The estimated cost per lineal foot of property was determined to be $13.98. As a reference, the 85 Street NE and Page Avenue NE feasibility report dated December 19, 2002, determined a typical urban roadway section estimated cost per front foot of property to be $36.45. The assessments by lot and front footage for the street improvements for 89 Street NE and Parell Avenue NE are as follows: 4 Table III City of Otsego 89 Street NE and Parell Avenue NE Preliminary Assessment Roll ASSESSMENTS FRONT FOOTAGE (LF) BLOCK AND LOT PER LOT PER FRONT FOOTAGE Blk 1 Lot 4 $3,786.38 $3,216.18 230.08 Blk 1 Lot 5 $3,786.38 $3,749.46 268.23 Blk 1 Lot 6 $3,786.38 $3,749.46 268.23 Blk 1 Lot 7 $3,786.38 $3,749.46 268.23 Blk 1 Lot 8 $3,786.38 $3,752.12 268.42 Blk 2 Lot 1 $3,786.38 $3,364.63 240.70 Blk 2 Lot 2 $3,786.38 $2,467.91 176.55 Blk 2 Lot 3 $3,786.38 $3,507.35 250.91 Blk 2 Lot 4 $3,786.38 $4,413.44 315.73 Blk 2 Lot 5 $3,786.38 $4,413.44 315.73 Blk 2 Lot 6 $3,786.38 $5,266.69 376.77 TOTAL FRONT FOOTAGE 2979.58 TOTAL PROJECT COST $41,650.13 XI. CONCLUSION AND RECOMMENDATION This report analyzed the feasibility of reconstructing 89 Street NE (between Page Avenue NE and Parell Avenue NE) and Parell Avenue NE (between 89 Street NE and 90 Street NE). The improvement is technically feasible as described in this report. The project would have to be funded by assessing the benefiting properties. We recommend this report be forwarded to the petitioners of this project for their consideration. 5 Q 9 8 Q 5 1 6 7 4 i 29 5 4 3 2 , 1 5 4 3 2 1 6 1 1 28 14 6 17 tt�j�' 7 3 1 13 4 3 2 1 I 27 1 I� 3 I 7 8 9 10 11 8 2 I 12 MIS ISSIPPI I SHORES 3rd ADDITION -I-- - - - - - - - -- - 26 - - -- - - - - - -- 1a „ I 9 1 3 3 2 1 25 10 4 20 19 12 5 24 18 13 2 1 1 7 9 I 21 11 2 6 4 3 2 1 7 23 14 17 6 8 3 22 7 3 1 7 5 17 I 15 OUTLOT 5 a I 2 16 1 4 6 16 18 I — (\ 2 8 5 9 8 7 15 19 I 1 1 1 3 4 r I t 11 7 6 ,0 71 12 13 14 20 21 22 8 1 6 5 1 WATE -- I MI S BARTHEL Em om /0 1 asma�� 6 1 5 IL 4 8 I 7 I 61 51141 3 I 2 - MISSISSIPPI SHORES 7th ADDITOOP ADDI PROJECT AREA h� Ande Assoc nc. Asa -,er -peso r� �ss�n -mm 8 Location Map 89th Street and Parell Avenue Street Improvements City of Otsego, Minnesota 3 2 1 4 5 2 7 I I I I I I I i 250 0 250 500 SCALE IN FEET EXHIBIT A OT361 2005\OT361 —EX\DWG\OT361 —EX.DWG 6 w L 7 - 5 2 4 I 5 3 P 9 8 2 h� Ande Assoc nc. Asa -,er -peso r� �ss�n -mm 8 Location Map 89th Street and Parell Avenue Street Improvements City of Otsego, Minnesota 3 2 1 4 5 2 7 I I I I I I I i 250 0 250 500 SCALE IN FEET EXHIBIT A OT361 2005\OT361 —EX\DWG\OT361 —EX.DWG i 1' GRAVEL SHOULDER TAPER EDGE PLACE ON APPROVED SUBGRADE L1 1/2" WEAR COURSE (2350 LVWE45030B) 2" NON -WEAR COURSE (2350 LVNW35030B) 1 " -2" CLASS 5 GRAVEL RESTORE CROWN TO 2% INSTALL 1 TO 2 INCHES OF CLASS 5 GRAVEL AND SHAPE ROADWAY 24 FT. WIDE BASE CENTERED IN RIGHT OF, WAY WITH 2.0% CROWN INSTALL 2" NON -WEAR COURSE 22 FT. WIDE INSTALL 1 1/2" WEAR COURSE 22 FT. WIDE GRAVEL 1 FT. WIDE GRAVEL SHOULDER (TAPER FROM BIT TO EDGE) TYPICAL SECTION 89th Street and Parell Avenue M-1 "°k 7 n n Street Improvements EXHIBIT B =7, n n FM �-'°- City of Otsego, Minnesota OT361 i 5 9 8 7 15 19 6 10 11 12 13 14 20 N,_E._901Ji SI - CSAH 1 2 3 I Z W BARTHEL ACRES J J VA W Qf Q W W Z W N.E. 89th ST. z W Q W CD Q w 1 z 8 7 6 5 4 3 2 � I 1 2 3 4 3 2 Benefited Properties 89th Street and Parell Avenue ' °° °° z °° SCALE IN FEET �III A f Street Improvements EXHIBIT C o Ci of Otsego, Minnesota 76-- FAX 7-427- �7 g � OT361 K:\CAD-ENG\LAND PROJECTS 2005 OT361 -EX DWG OT361- EX.DWG ITEM 8_1 RESOLUTION NO. 2005 -10 RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS A RESOLUTION ACCEPTING FEASIBILITY STUDY, AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF 89 STREET NE AND PARELL AVENUE NE. WHEREAS, the City Council ordered the preparation of a feasibility study for the improvement on the 14th day of February, 2005; and WHEREAS, such feasibility study was prepared by Hakanson Anderson Associates, Inc. and presented to the Council on the 28th day of February, 2005; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $41,650.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Otsego, MINNESOTA: to hereby receive the feasibility report with an ,estimated total cost of improvements of $41,650.00. BE IT FURTHER RESOLVED by the City Council; to hereby direct the firm of Hakanson Anderson Associates, Inc. to prepare the plans and specifications for such improvement project. Adopted by the council this 28 day of February 2005. Clerk Mayor CADocutnents and SettingsUudy\Local Settings\Temporary Internet Files\ Content .IE5 \QBQBMXUB \ot361resl.doc RESOLUTION NO. 2005 -11 RESOLUTION CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to a resolution of the council adopted February 28, 2005, a report has been prepared by Hakanson Anderson Associates, Inc. with reference to the improvement of 89 Street NE from Page Avenue NE to Parell Avenue NE, and Parell Avenue NE from 89 Street NE to CSAH 39 and this report was received by the council on February 28 2005; WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF Otsego MINNESOTA: 1. The council will consider the improvements of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $ 41,650.00. 2. A public hearing shall be held on such proposed improvement on the 28 day of March, 2005, in the council chambers of the city hall at 6:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 28 day of February 2005. Clerk Mayor CADocuments and Settings \Judy\l_ocal Settings \Temporary Internet Files\ Content .IE5 \QBQBMXUB \ot361res2.doc T , COURI, MACARTHUR & RUPPE, P. L. L. P. Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376 -0369 (763) 497 -1930 (763) 497 -2599 (FAX) couritnacaiihur@eatihlink.net ITEM 70_7 I Michael C. Couri- Andrew J. MacArthur Robert T. Ruppe— David R. Wendorf Kristen H. Carr *Also licensed in Illinois **Also licensed in California February 22, 2005 Riverview Liquorette 15682 90` St. NE Otsego, MN 55330 Dear Owner, Re: Petition Regarding Off -Sale Liquor Licenses in the City of Otsego The City of Otsego has received your petition requesting that the City impose a one -mile radius between establishments with off -sale liquor licenses. The petition you submitted has no statutory basis and therefore has no binding effect on the City. This matter has been placed on the City Council Agenda for February 28, 2005. The Otsego City Council is under no legal obligation to act on your request. It appears that the basis of the petition may be a misinterpretation of the statutes related to Municipal Liquor. The City of Otsego does not operate a municipal liquor store. Therefore, the City is not required to obtain authorization from the City's voters (via a special election) before issuing new off -sale liquor licenses to a private party. In general, cities have broad discretion in how they regulate the sale of liquor, including the issuance of licenses. The City of Otsego believes that new businesses support private employment in the City and reduce the burden on private taxpayers. Any attempt by the City to act on your petition could be viewed as an unfair regulatory act that impedes business competition. If you have any questions, please do not hesitate to contact me. Very truly yours, �l Kristen H. Carr Assistant City Attorney COURI, MACARTHUR & RUPPE, PLLP cc. Otsego City Council ' 1 "rEM 70 2 COURT, MACARTHUR & - - — - RUPPE, P. L. L. P. Michael C. Couri; Attorneys at Law Andrew J. MacArthur 705 Central Avenue East Robert T. Ruppe** PO Box 369 David R. Wendorf St. Michael, MN 55376 -0369 Kristen H. Carr (763) 497 -1930 *Also licensed in Illinois (763) 497 -2599 (FAX) * *Also licensed in California courimacarthur @earthlink.net February 23, 2005 TO: Otsego City Council FROM: Kristen H. Carr, Assistant City Attorney RE: Local Board of Appeal and Equalization Training In order to be compliant with state law, by January 1, 2006 and each year thereafter, at least one member present at any City of Otsego Local Board of Appeal and Equalization meeting must have attended an appeals and equalization course that is developed or approved by the Minnesota Commissioner of Revenue. Because Otsego is not a charter city, the Otsego City Council also functions as the City of Otsego Local Board of Appeal and Equalization, as provided Eby statute. All members of the Local Board of Appeal and Equalization must be elected members of the City Council. The assessor for the City of Otsego is not a voting member of your governing body and therefore cannot be a member of the Board. Even if the City's assessor was eligible to sit on the Board, that individual would review appeals brought before you, possibly compromising the process. A copy of the relevant state statute is attached. Therefore, a member of the Otsego City Council must attend :a training session prior to January 1, 2006. There will be a training session at the Wright County Government Center (Room 120) at 9:00 a.m. on Wednesday, March 23. Attached is an additional copy of Greg Kramber's memorandum addressing the training requirement. 'Minnesota Statutes 2004, 274.01 :.Mnnesota 4 C?ffce of the Revisor o Statutes -Y� :. . Page 1 of 3 Legislature Home I Links to the World I Help I Ad House I Senate I Joint Departments and Commissions ) Bill Search acid Status I Statutes, Laws, and Rules Minnesota Statutes 2004, 274.01 Copyright 2004 by the Office of Revisor of Statutes, State of Minnesota. Minnesota Statutes 2004, Table of Chapters Table of contents for Chapter 274 274.01 Board of appeal and equalization. Subdivision 1. Ordinary board; meetings, deadlines, grievances. (a) The town board of a town, or the council or other governing body of a city, is the board of appeal and equalization except (1) in cities whose charters provide for a board of equalization or (2) in any city or town that has transferred its local board of review power and duties to the county board as provided in subdivision 3. The county assessor shall fix a day and time when the board or the board of equalization shall meet in the assessment districts of the county. Notwithstanding any law or city charter to the contrary, a city board of equalization shall be referred to as a board of appeal and equalization. on or before February 15 of each year the assessor shall give written notice of the time to the city or town clerk. Notwithstanding the provisions of any charter to the contrary, the meetings must be held between April 1 and May 31 each year. The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting. The board shall meet at the office of the clerk to review the assessment and classification of property in the town or city. No changes in valuation or classification which are intended to correct errors in judgment by the county assessor may be made by the county assessor after the board has adjourned in those cities or towns that hold a local board of review; however, corrections of errors that are merely clerical in nature or changes that extend homestead treatment to property are permitted after adjournment until the tax extension date for that assessment year. The changes must be fully documented and maintained in the assessor's office and must be available for review by any person. A copy of the changes made during this period in those cities or towns that hold a local board of review must be sent to the county board no later than December 31 of the assessment year. (b) The board shall determine whether the taxable property in the town or city has been properly placed on the list and properly valued by the assessor. If real or personal property has been omitted, the board shall place it on the list with its market value, and correct the assessment so that each tract or lot of real property, and each article, parcel, or class of personal property, is entered on the assessment list at its market value. No assessment of the property of any person may http: / /www. revi sor.leg. state. mn.us/ bin / getpub .php ?pubtype= STAT_CHAP_SEC &year =cu... 2/23/2005 'Minnesota Statutes 2004, 274.01 subd. 2. Special board; duties delegated. The governing body of a city, including a city whose charter provides for a board of equalization, may appoint a special board of review. The city may delegate to the special board of review all of the powers and duties in subdivision 1. The special board of review shall serve at the direction and discretion of the appointing body, subject to the restrictions imposed by law. The appointing body shall determine the number of members of the board, the compensation and expenses to be paid, and the term of office of each member. At least one member of the special board of review must be an appraiser, realtor, or other person familiar with property valuations in the assessment district. Subd. 3. Local board duties transferred to county. The town board of any town or the governing body of any home rule charter or statutory city may transfer its powers and duties under subdivision 1 to the county board, and no. longer perform the function of a local board. Before the town board or the governing body of a city transfers the powers and duties to the county board, the town b.oard or city's governing body shall give public notice of the meeting at which the proposal for transfer is to be considered. The public notice shall follow the procedure contained in section 13D.04 subdivision,2. A transfer of duties as permitted under this subdivision'must be communicated to the county assessor, in writing, before December 1 of any year to be effective for the following year's' assessment. This transfer of duties to the county may either be permanent or for a specified number of years, provided that the transfer cannot be for less than three years. Its length must be stated in writing. A town or city may renew its option to transfer. The option to transfer duties under this subdivision is only available to a town or city whose assessment is done by the county. HIST: (2034) RL s 847; 1941 c 402 s 1; 1945 c 402 s 1; 1949 c 543 s 1; Ex1967 c 32 art 8 s 3; 1971 c 434 s 3; 1971 c 564 s 6; 1973 c 123 art 5 s 7; 1973 c 150 s 1; 1973 c 582 s 3; 1975 c 339 s 5; 1977 c 434 s 11; 1986 c 444; 1987 c 229 art 4 s 1; 1987 c 26B art 7 s 37; 1988 c 719 art 7 s 8; 1990 c 480 art 7.s 14; 1995 c 264 art 3 s 13; 1997 c 231 art 2 s 23; 1998 c 254 art 1 s 77; 1999 c 243 art 5 s 25; 1Sp2001 c 5 art 7 s 21; 2003 c 127 art 5 s 22 Please direct all comments concerning issues or legislation` to your House Member or State Senator For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General questions or comments. Page 3 of 3 http: / /www. revisor.I eg. state.mn.usi bin / getpub .php ?pubtype= STAT_CHAP_SEC &year =cu... 2/23/2005 Minnesota Statutes 2004, 274.01 Page 2 of 3 be raised unless the person has been duly notified of the intent of the board to do so. on application of any person feeling aggrieved, the board shall review the assessment or classification, or both, and correct it as appears just. The board may not make an individual market value adjustment or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. (c) A local board may reduce assessments upon petition of the taxpayer but the total reductions must not reduce the aggregate assessment made by the county assessor by more than one percent. If the total reductions would lower the aggregate assessments made by the county assessor by more than one percent, none of the adjustments may be made. The assessor shall correct any clerical errors or double assessments discovered by the board without regard to the one percent limitation. (d) A local board does not have authority to grant an exemption or to order property removed from the tax rolls. (e) A majority of the members may act at the meeting, and adjourn from day to day until they finish hearing the cases presented. The assessor shall attend, with the assessment books and papers, and take part in the proceedings, but must not vote. The county assessor, or an assistant delegated by the county assessor shall attend the meetings. The board shall list separately, on a form appended to the assessment book,'all omitted property added to the list by the board and all items of property increased or decreased, with the market value of each item of property, added or changed by the board, placed opposite the item. The county assessor shall enter all changes made by the board in the assessment book. (f) Except as provided in subdivision 3, if a person fails to appear in person, by counsel, or by written communication before the board after being duly notified of the board's intent to raise the assessment of the property, or if a person feeling aggrieved by an assessment or classification fails to apply for a review of the assessment or classification, the person may not appear before the county board of appeal and equalization for a review of the assessment or classification. This paragraph does not apply if an assessment was made after the local board meeting, as provided in section 273.01 or if the person can establish not having received notice of market value at least five days before the local board meeting. (g) The local board must complete its work and adjourn within 20 days from the time of convening stated in the notice of the clerk, unless a longer period is approved by the commissioner of revenue. No action taken after that date is valid. All complaints about an assessment or classification made after the meeting of the board must be heard and .determined by the county board of equalization. A nonresident may, at any time, before the meeting of the board file written objections to an assessment or classification with the county assessor. The objections must be presented to the board at its meeting by the county assessor for its consideration. http : / /www. revi sor.leg. state. mn.us /bin /getpub.php ?pubtype= STAT_CHAP_SEC &year =cu... 2/23/2005 Memo J� To: Members of Local Boards of Appeal and Equalization From: Gregory A. Kramber, Wright County Assessor Subject: Local Board of Appeal and Equalization Training A 2003 law requires that a Local Board of Appeal and Equalization cannot be held in 2006 unless at least one voting member present at the meeting has attended an appeals and equalization course developed or approved by the Minnesota Commissioner of Revenue. The purpose of this training is to assist local board members in conducting their Local Boards of Appeal and Equalization meetings. The law, found in Minnesota Statute 274.014, provides in part that: "By no later than January 1, 2006, and each year thereafter., there must be at least one member at each meeting of a local board of appeal and equalization who has attended an appeals and equalization course developed or approved by the commissioner within the last four years, as certified the commissioner. The course may be offered in conjunction with a meeting of the Minnesota League of Cities or the Minnesota Association of Townships. The course content must include, but need not be limited, to, a review of the handbook developed by the commissioner... " To be certain that you have every opportunity to attend a training session that will satisfy the requirements of this law, my office is partnering with the Minnesota Department of Revenue to make this course available to you. The training is scheduled for Wednesday; March 23. This training session will be held at the Wright County Government Center, Room 120, beginning at 9:00 a.m. A representative from the Minnesota Department of Revenue will be conducting the training session. To be certain that we have sufficient space to conduct this training session, I am asking that you confirm your attendance at this seminar by contacting Dawn Anderson at 763- 684 -4544 by March 15, 2005. The Minnesota Association of Townships has also offered this training course. If you or a voting member of your town or city that will be in attendance at the Local Board of Appeal and Equalization has attended one of these sessions, you need not attend this training session. If, prior to the 2006 Local Board of Appeal and Equalization, no voting member on your Local Board of Appeal and Equalization has attended an approved training session, you will lose your ability to hold a Local Board of Appeal and Equalization effective with the 2006 Local Board of Appeal and Equalization. A local board who forfeits its powers to the county for failing to meet the training requirements may be reinstated by resolution of the governing body of the city or town and upon proof of compliance that at least one member has attended an approved appeals and equalization course. The resolution and proof of course attendance must be provided to the county assessor by December 1 in order to be effective for the following assessment year. - - Page I of 1 ITEM 10_3 Otsego City Hall - From: "D. DANIEL LICHT" <dlicht @nacplanning.com> To: "Mike Robertson" <mike @ci.otsego.mn.us >; "Ron Wagner" <RonW @hakanson- anderson.com >; "Judy Hudson" <judy @ci.otsego.mn.us> Sent: Tuesday, February 15, 2005 10:35 AM Subject: City Campus The rough acreages for the three lots in Block 1 of the sketch we faxed over are as follows: City Hall = 6.8 ac. Lot 2 = 6.8 ac. Prairie Park = 49.9 ac. The suggested payback would have to exclude the existing 4.59 acres of Outlot A, Hidden Creek Trails, which was dedicated park land. At $28,000 /ac., the potential payback would be as as $1,268,680. DDL 2/22/05 FROM :NAC FAX NO. :9525959837 AAI /A pp I nrRR• .7(j JVIgv,11 •� I � G \ `\ / r Y Q I' Feb. 1 5 2005 11:08AM P3/3 Ni:� � • o� • 1 11 i a.wrwun ° K �„ n s o I V 4A / f I t r " R \ ` ■ \ .'t t - R EL Q • O er in 1 ` s 1 ° ` A . r d �kr I • 9i'9 J1040.00N i A IL Ni:� � • o� • 1 11 i a.wrwun ° K �„ n s o I V 4A / f I t r " R \ ` ■ \ .'t t - R EL Q • O er in 1 ` s 1 ° ` A . r d �kr I • 9i'9 J1040.00N i A IL ITEM 1O_4 February 22, 2005 Honorable Mayor, City Council and Planning Commission City of Otsego 8899 Nashua Ave NE Otsego MN 55330 Dear Honorable Mayor, City Council and Planning Commission: For several years now, it has been my privilege to serve on the Otsego Planning Commission, but increased demands on my time from both work and family have led me to the conclusion that my time on the commission must come to an end. I have thoroughly enjoyed being part of the commission, but I have decided that the March 21, 2005 will be my last meeting as a commission member. Again, thank you very much for allowing me the opportunity to serve as a member of the commission. Y Sincerely, ,l, MEMO Date: February 23, 2005 To: Mayor & Council From: City Administrator Mike Robertson Re: Proposed Project Priorities I have listed below a variety of special projects that have been discussed by Council or staff. These projects are outside of what would be considered the regular job duties. The projects are listed in current priority order. Council should review this memo to see if there are any projects that should be added or deleted from the list, and any changes in the priority order. CITY ADMINISTRATOR MIKE ROBERTSON Emergency Response Plan 70th Street Agreement with Albertville New Park Design Firm Update Personnel Manual Internet & Email Policy Revised Sewer /Water Ordinance City Hall Addition Street Llighting Policy CITY CLERK JUDY HUDSON Upgrade ,City Filing System PUBLIC WORKS SUPERVISOR BRAD BELAIR Public Works Facility Plan Capital ]Equipment Plan Gravel oad Policy CITY PL7 Developi Park P1i Otsego On Strei NNER DAN LICHT ent Plan ns for Beaudry Meadows, Kittredge Crossings & reserve Parks t Parking Ordinance CITY ACCOUNTANT GARY GROEN Complete GASB 34 Conversion Improve Financial Management ExpandedlBudget Document CITY ENG Quaday A Highway Waterfro Otsego C 89th & Pa Sewer & Tom Thum Update E CITY ATT Hospital Ordinanc PEOPLE Water & NEER RON WAGNER enue Improvement 01 Utility Relocation t East Improvements eek Improvement ell Road Improvement ater Plan Frontage Road Improvements gineering Manual RNEY ANDY MACARTHUR District on Private Used Car Sales :RVICE, INC. ewer Rate Study E I SPECIAL PROJECT DESCRIPTIONS EMERGENCY RESPONSE PLAN Draft a plan which would lay out the City of Otsego`s responses to various emergencies. 70TH STREET AGREEMENT WITH ALBERTVILLE Develop an agreement with Albertville for sharing of costs in the future paving of 70t'' Street. NEW PARRIDESIGN FIRM Hire a new firm to design and manage the construction of the City's future parks. UPDATE PERSONNEL MANUAL Update the Personnel Manual to reflect exempt employees and other changes. INTERNET & EMAIL POLICIES Draft policies that would put in writing existing verbal policies. REVISED SEWER /WATER ORDINANCES Revise the Water Ordinance to reflect the Wellhead Protection Plan. Revise the Sewer Ordinance to reflect recommended changes by People Service. CITY HALL ADDITION Develop conceptual plans for an addition to City Hall in the future when needed for service delivery. STREET L Council discusse determin City. A the Engi streetli UPDATE Improv City's GHTING POLICY as at various times over the last few years establishing a street lighting policy to where streetlights should be located in the this point the City policy a;s established in eering Manual is that the City provides hts only at intersections. CTY FILING SYSTEM ants continue as Judy fling system into the attempts to bring the 21St century. 3 PUBLIC WORKS FACILITY PLAN Purchase land, design and construct a new public works building. The facility should be capable of handling the department's needs for the next 5 -10 years and capable of being expanded to handle the City's needs for the next 50 years. CAPITAL EQUIPMENT PLAN Draft a plan for the City's equipment needs for the next 5 -10 years. GRAVEL ROAD POLICY Develop a policy for maintaining gravel roads. DEVELOPMENT PLAN Draft a plan which describes how the City will control the pace of development so as not to overstrain its ability to provide services. BEAUDRY MEADOWS, KITTREDGE CROSSINGS & OTSEGO PRESERVE PARK PLANS Develop park plans for Beaudry Meadows Park, the 20 acres nekt to the west sewer plant, Kittredge Park in Kittredge Crossings, and for the 5 acre park in the Otsego Preserve subdivision. ON STREET PARKING ORDINANCE We have had several requests to restrict on- street parking, I particularly in the new subdivisions. Staff will review other communities ordinances and present options Ito the Council. COMPLETE GASB 34 CONVERSION Complete the work begun in 2004 of converting the City's financial systems to met the federal unfunded mandate known as General Accounting Standards Board #34. IMPROVE Continu( detailiz are to c managem( f inanc iz FINANCIAL MANAGEMENT to develop a manual for Council approval g the financial policies and procedures that overn the actions of City staff. Improve nt of City's fund balance, cash flow, and other 1 systems. 4 EXPANDEDIBUDGET DOCUMENT Perform the necessary financial analysis to expanded budget document that lays out per household for most city services. develop an average cost QUADAY AVENUE IMPROVEMENT { Replace * of a mile of existing gravel,road with a major collector road. HIGHWAY 101 UTILITY RELOCATION Relocate Iall City Utilities located in the Highway 101 right- ofiway in advance of the Highway 101 Improvement that will start in 2006. WATERFRONT EAST IMPROVEMENTS Construct the City improvements for the Waterfront East commercial development. OTSEGO CREEK IMPROVEMENT Begin the improvement of Otsego Creek from County Road 19 to the Section 30 wetland. 89TH & PARELL ROAD IMPROVEMENT Pave the Igravel stretches of 89t'' Street and Parell Avenue in the Barthel Subdivision. SEWER & WATER PLAN Complete a Sewer & Water plan for the all of the City expected to be served under the current Comp Plan, focusing especially on future trunk needs. TOM THUMB FRONTAGE ROAD IMPROVEMENT Prepare the Feasibility Report and Plans and Specifications for the proposed improvement. UPDATE ENGINEERING MANUAL Update the existing Engineering Manual which provides the information to developers and contractors how to design their infrastructure. HOSPITAI , Staf f wi withdrav DISTRICT 11 review the City's options for modifying or ing from the current hospital district. 5 ORDINANCE ON PRIVATE Produce an ordinance commercial property. PROPERTY USED CAR SALES governing used car sales on non- WATER & SEWER RATE STUDY People Service began work on rate study in 2004. The work stopped due to three issues; 1) Establishing a depreciation rate for the sewer and water system. 2) Determining the ultimate growth of the sewer and water system. 3) Lack of staff time. The ultimate growth of the system will be estimated based on the current Comp Plan. The established depreciation rate is being checked against various standards. When that is finished, the rate study will be completed. 0 COMPLETED PROJECTS 2004 EQUIPMENT INVENTORY Staff compiled a list of current equipment with age, mileage, hours, and current usage listed. WRIGHT COUNTY ISSUES A Wright County City Administrator's organization was formed to try to work with the Wright County Board to encourage greater cooperation between them and cities. A meeting was held between the County Board and the Wright County Mayor's Association. BUILDING DEPARTMENT ESTABLISHED A Building Official was hired as a City employee and a Building Department was established with two additional employees. COMP PLAN UPDATE The Comprehensive Plan has been updated to plan for sewer throughout most of the undeveloped areas of Otsego. PARK PLAN UPDATE The park plan has been updated to comply with the updated comp plan. RECORDS RETENTION SCHEDULE The City has completed all the work necessary to comply with the requirements of the State of Minnesota and the recommendations of the League of Minnesota Cities to maintain our records properly. CITY ORDINANCE CODIFICATION City ordinances have been codified and redundant or obsolete ordinances have been eliminated. ANIMAL ORDINANCE UPDATE The animal ordinance has been updated. PEDDLERS ORDINANCE An updated peddler's ordinance has been completed. METHAMPHETAMINE ORDINANCE The Council decided to let Wright County regulate meth labs and their effects. GASB 34 CONVERSION BEGUN The City's financial systems and reporting have been changed to comply with the unfunded Federal mandate known as General Accounting Standards Board #34. The work will be completed in 2005. FINANCIAL PROCEDURES & POLICIES MANUAL BEGUN Staff has begun development for Council approval of a manual detailing the financial policies and procedures that are to govern the actions of City staff. As more policies are completed they will be brought to Council for approval. MACIVER AVENUE IMPROVEMENT 1 - /� miles of MacIver Avenue have been improved from gravel to blacktop. The improvement will be completed in 2005. ISLAND VIEW EROSION REPORT The City Engineer completed a plan for the erosion occurring in parts of Island View Addition. The Council held a public hearing and based on testimony did not proceed with the improvement. , NE WRIGHT COUNTY TRANSPORTATION PLAN This plan, which will guide future transportation improvements for NE Wright County has been approved. WEST OTSEGO TRANSPORTATION PLAN This was completed and approved as part of the Comp Plan update. PARRISH AVENUE DIKE REVIEW City staff worked with Wright County and the Army Corp of Engineers on this item. Additional work is anticipated in the future. L COMPLETED PROJECTS . 2003 FINANCIAL PLAN The Financial Plan was completed and reviewed by the Council in late 2002. Staff will update this plan on a yearly basis and present it for review early each calendar year. PARK CAPITAL IMPROVEMENTS PLAN This plan was submitted last year and was the legal basis for raising the City's Park & Trail fees. OTSEGO CREEK CULVERTS Costs for these culverts were determined and an Otsego Creek Watershed Fund has been set up and will be updated yearly as part of the Financial Plan. WEST OTSEGO REGIONAL PARK SITES Council and Park Commissioners have reviewed several sites for major community parks. The concepts discussed for these parks can be refined further as part of the Park Plan update. OTSEGO CREEK STORMWATER PLAN Council has approved the Otsego Creek Stormwater Plan. CITY HALL REMODELING City Hall remodeling based on inspection and administrative few years has been completed. remodeling concepts for accom department or an expansion of accommodating building personnel for the next Council'has reviewed modating either a police existing services. WATER & SEWER BUDGET A water & sewer budget was submitted and reviewed by Council. People Service is currently doing a free rate study which they expect to present some time in the future. CITY IDENTIFICATION SIGNAGE COSTS The City Council examined cost estimates and decided not to spend the money except for the Waterfront sign. 9 REVISION OF LIQUOR ORDINANCES The ordinances have been revised so that there are no longer public hearings required for renewals of every license. PARRISH AVENUE FLOODING GRANT The grant was not funded and the received from State and federal that they are not likely to ever criteria drastically change. information we officials convinced us fund it unless 10 ITEM 12_1 CITY OF OTSEGO REQUEST FOR COUNCIL ACTION AGENDA SECTION Clerk ITEM NUMBER: 12.2 DEPARTMENT MEETING DATE Adm. 02 -28 -05 ITEM DESCRIPTION: PREPARED BY: 2005 Clean Up Month Judy Hudson, Clerk May 2004 Clean Up Month There were 613 vouchers issued and of that amount 433 were used at the Elk River Landfill. The cost to the City was $11,677. This includes the loads the City Public Works Staff hauled to the Landfill. I expect more participation this year as the residents get more acquainted with this new system. The 2005 Budgeted Amount is $13,000. Attached is a copy of the 2004 Voucher. The prices listed on the Voucher remain the same except appliances increased by one dollar. In the past, televisions were treated as household appliances but this year the charge will be $15.00 for T.V. and $25.00 for T.V.- Console. In 2004 we did not charge for mattress /box springs, stuffed chairs or couches. RECOMMENDATION FOR YEAR 2005 Increase the appliances to $12.00 Increase the Air Conditioners $22.00 T.V. $15.00 Console T.V. $25.00 No charge for household, furniture, mattress /box springs, stuffed chairs, couches, brush, batteries. CLEAN UP DAY TOTALS # of Recyclers 398 82 400+ 400+ 335 350 326 276 298 Expenses available $860.00 $8,126.00 $7,480.00 $10,080.99 $7,448.00 $7,152.71 $7,477.13 $10,898.98 _non Receipts Re. from County non available None $717 None $2,615.60 None $2,231.00 None $3,346.50 $200.00 $3,531.00 $2,354.00 $3,134.00 $1,457.50 $3,293.40 $1,346.50 $3,206.98 $704.40 udget Amount (Approx. arnts) $7,000.00 $3,000.00 $3,000.00 $3,000.00 of Recyclers 291 305 279 319 289 613 Receipts $3,471.40 $4,559.35 $3,450.20 $4,217.45 $4,024.00 Clean Up IBudaet Amount $8,000.00 $13,000.00 $13,000.00 CITY OF TSEGO ON THE GREAT RIVER ROAD 399 Nashua Avenue N.E. • Otsego MN 55330 (763) 441 -4414 • Fax: (763) 441 -8823 E -mail: cityhall @ci.otsego.mn.us J � OTSEGO CLEAN UP MONTH VOUCHER MAY 2004 WHERE: Elk River Landfill HOURS: Monday thru Friday 7:00 a.m. to 5:00 p.m. Saturday 7:00 a.m. to 1:00 p.m. Sundays & Memorial Day Closed wlv� 0 WASTE MANAGEMENT Elk River Landfill, Inc. A Waste Management Company 22460 Hwy. 169 NW Elk River, MN 55330 (763) 441 -2464 • Fax: (763) 441-2025 THIS VOUCHER ENTITLES YOU TO BRING ONE PICK -UP LOAD TO THE ELK RIVER LANDFILL. ACCEPTABLE ITEMS (no charge) NOT ACCEPTABLE Household junk No liquids such as: oil, paint,. Furniture hazardous material, antifreeze Brush/Compost materials - must be separated from No Florescent Bulbs garbage and can't be bagged. NO CONTRACTORS/BUILDING MATERIALS Vehicle batteries Steel will be recycled if unloaded separately. ------------------------------------------------------ ITEMS ACCEPTED AND CHARGED FOR: Amount Amount Tires w/o rims $ 6.00 ea. Computers $15.00 ea. Tires w /rims $ 8.00 ea. (Tower, Monitor or Printer) Tractor tires w/o rims $25.00 ea. Computer System $30.00 ea. Tractor tires w /rims $30.00 ea. Appliances: Households $11.00 ea. Air Conditioners $21.00 ea. (household only) (NOTE: THESE PRICES ARE GOOD FOR ONLY THE MONTH OF MAY) YOU ARE REQUIRED TO UNLOAD YOUR OWN LOAD. Name: _ Address: PID#: Identification/Proof of Residence is required. No children under 16 allowed to leave vehicle on landfill site. Approved by: City of Otsego ONE VOUCHER PER HOUSEHOLD Pricing for Otsego Clean up Month Fee per Ton Brush $41.00 Compost $41.00 MSW- Garbage $43.40 2004 Minimum Charge $ 20.50 $ 20.50 $ 9.36 $ Tax Total 0 $ 20.50 0 $ 20.50 2.75 $ 12.11 SURCHARGES { Fee per Item Fee per Item Plus 17% tax Plus 17% tax Total Mattress /Box Spring $ 4.00 $ 0.68 $ 4.68 Stuffed Chair $ 4.00 $ 0.68 $ 4.68 Couch $ 4.00 $ 0.68 $ 4.68 Tires -Car without rim $ 6.00 $ - $ 6.00 Tires -Car with rim $ 8.00 $ - $ 8.00 Tractor Tires without rim $ 25.00 $ - $ 25.00 Tractor Tires with rim $ 30.00 $ - $ 30.00 Computer - Tower, Monitor or Printer (eact $ 10.00 $ - $ 10.00 Computer system/Tower & Monitor $ 20.00 $ - $ 20.00 Appliances - Household only $ 11.00 $ . - $ 11.00 Appliances -Air conditioner- household onlj $ 21.00 $ - $ 21.00 2005 Pricing for Otsego Clean up Month Fee per Ton Brush $41.00 Compost $41.00 MSW- Garbage $44.92 Minimum Charge Tax Total $ 20.50 0 $ 20.50 $ 20.50 0 $ 20.50 $2.75 For City County & MN $ 9.72 $ 12.75 $ 12.47 Clean up tax SURCHARGES Fee per Item Plus 17% tax Total Mattress/Box Spring $ 6.00 $ 1.02 $ 7.02 Stuffed Chair $ 6.00 $ 1.02 $ 7.02 Couch $ 6.00 $ -1.02 $ 7.02 Tires -Car without rim $ 6.00 $ - $ 6.00 Tires -Car with rim $ 8.00 $ $ 8.00 Tractor Tires without rim $ 25.00 $ - $ 25.00 Tractor Tires with rim $ 30.00 $ - $ 30.00 Computer - Tower, Monitor or Printer (eact $ 15.00 $ - $ 15.00 Computer system/Tower & Monitor $ 30.00 $ - $ 30.00 Appliances- Household only $ 12.00 $ $ 12.00 Appliances -Air conditioner - household only $ 22.00 $ - $ 22.00 T.V. $ 15.00 $ - $ 15.00 T.V. - Console $ 25.00 $ $ 25.00 ITEM 12 -2 ORDINANCE NO.: 2005 -02 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE ESTABLISHING A FEE SCHEDULE FOR CITY SERVICES, PERMITS AND LICENSES FOR 2005. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Chapter 2, Section 4 of the Otsego City Code is hereby adopted establishing a fee schedule for City services, permits and licenses for 2005: SECTION 4 FEE SCHEDULE Section: 2 -4 -1 Purpose 2 -4 -2 Fee Schedule 2 -4 -1: Purpose: The purpose of this section is to establish certain fees for the delivery of services and processing of various permits and licenses as established by the Otsego City Code to equitably allocate administrative costs to those generating the demand or utilizing the service. (Ord. 2005 -02, January 24, 2005) 2 -4 -1: Fee Schedule: The City Council hereby establishes the following schedule of fees: A. Licenses: 1. Liquor a. b. C. d. e. f. 9. Non - intoxicating Liquor (on- sale): Non - intoxicating Liquor (off - sale):, Club: Intoxicating Liquor (on- sale): Intoxicating Liquor (Sunday): Investigation Fee (single): Investigation Fee (corporation): $75.00 $50.00 $75.00 $4,000.00 $200.00 $500.00 $500.00 h. Set -ups: 2. NO COST i. Wine: Sewer and Water Hook -Up $150.00 j Temporary Non - Intoxicating Liquor: NO COST $25.00 k. Temporary Intoxicating Liquor: 6. $25.00 I. Premises Extension Permit (on- sale): a. Up to 100sf. 2. Mechanical Amusement: $15.00 /business, plus; a. Mechanical Rides: $15.00 /ride, C. Over 300sf. b. Pinball Games: $15.00 /game $10.00 C. Pool table (coin operated) $15.00 /table d. Video Game: $15.00 /game 4. Garbage Hauler: $20.00 B. Permits: 1. Building Permit: Refer to Chapter 4, ;Section 1 of the City Code. 2. Septic Installation /Repair: $105.00 3. Sewer and Water Hook -Up $50.00 4. Burning Permit NO COST 5. Home Occupation Permit: $15.00 6. Sign Permit: a. Up to 100sf. $50.00 b. 101 sf - 300sf. $120.00 C. Over 300sf. $200.00 d. Annual Advertising Structure Insp., $10.00 e. Temporary $10.00 f. Temporary Deposit $100.00 C. Development Applications: 1. Zoning Amendment (map or text): a. Base Fee: $500.00 b. Escrow: $600.00 C. Total: $1,100.00 2. Conditional Use Permit - Single Family a. Base Fee: $200.00 b. Escrow: $600.00 C. Total: $800.00 2. Conditional Use Permit — Other a. Base Fee: $200.00 b. Escrow: $800.00 C. Total: $1,000.00 3. Conditional Use Permit - Appeal: a. Base Fee: $200.00 b. Escrow: $400.00 C. Total: $600.00 4. Interim Use Permit: a. Base Fee: $500.00 b. Escrow: $400.00 C. Total: $900.00 6. Administrative Permit: a. Base Fee: $200.00 b. Escrow: $400.00 C. Total: $600.00 7. Site Plan Review: a. Base Fee: $200.00 b. Escrow: $400.00 C. Total $600.00 8. Sketch Plan: a. Base Fee: $500.00 b. Escrow: $2,800.00 C. Total $3,300.00 9. Preliminary Plat: a. Base Fee: $500.00 b. Escrow: $2,800.00 C. Total: $3,300.00 10. Final Plat: a. Base Fee: $200.00 E F. b. Escrow: $400.00 C. Total: $600.00 11. Administrative Subdivision: a. Base Fee: $200.00 b. Escrow: $0.00 C. Total: $200.00 Development Fees 1. Collector Road Impact: a. Clay Soils: $1,250.00 /dwelling b. Sand Soils: $1,050.00 /dwelling 2. Sewer Availability Charge: $6,200.00 /REC 3. Water Availability Charge: $3,330.00 /REC 4. Storm Water Impact: a. Lefebvre Creek: $1,665.00 /gross acre b. Otsego Creek: $2,400.00 /net acre 5. Park and Trail Dedication: See Section 21 -7 -18 General Government Services: 1. General Labor (minimum 15 min.): $15.00 /hour 2. Copies (all sizes): $1.00 /per sheet 3. Fax: $1.00 /per page 4. Recycling Bin: $5.00 5. Legal and PIN /PID information: $25.00 /search 6. Zoning Designation / Flood Panel No.: $25.00 /search 7. Lot Dimension: $35.00 /search 8. Special Assessment Search: $35.00 /search 9. Septic Search: $35.00 /search 10. Recycling Bin a. New construction: NO COST b. Existing Home: $5.00 /bin G H. Documents: 1. Comprehensive Plan: $45.00 2. City Code: $135.00 3. Zoning /Subdivision Ordinance: $60.00 4. Engineering Manual: $30.00 5. City Map: $5.00 6. Zoning Map - Large Scale: $10.00 7. Zoning Map - Small Scale: $5.00 8. Floodplain Map: Free 9. Topography Maps /Data - Less than 3.Oac.: $30.00 10. Topography Maps /Data - 3.Oac. or More: $15.00 /ac. 11 Half Section Map Sets: $160.00 12. Wright County Map: $5.00 Animals 1. Dog License (2 years): $10.00 2. Duplicate Dog License: $2.00 3. Impound Fees: a. 1 St Impoundment / calendar year: $50.00 b. 2 ❑d Impoundment/ calendar year: $75.00 C. 3 rd Impoundment / calendar year; $100.00 Public Safety 1. False Alarm Charge: a. Fire: No charge for first three (3) alarms, $150.00 for fourth alarm, $50.00 for each successive alarm per 'calendar year. b. Other: No charge for first four (4) alarms, $50.00 for fifth alarm, $50.00 for each successive alarm per calendar year. J. Engineering 1. Mineral Extraction: $0.05 per cubic yard mined per calendar year. (Ord. 2005 -02, January 24, 2005) Section 2. This Ordinance shall become effective immediately upon its passage and publication. PASSED by the. Otsego City Council this 28 day of February, 2005. CITY OF OTSEGO BY: Vern Heidner, Deputy Mayor ATTEST: Judy Hudson, Zoning Administrator /City Clerk Feeschkr