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07-11-05 CC ITEM 5_1 CLAIMS LIST CITY COUNCIL MEETING JULY 11, 2005 TO: Judy Hudson Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. If you have any questions regarding this service, please let me know. Claims Register 06 -28 -2005 $ 39,151.93 07 -07 -2005 $ 1,378,806.07 PAYROLL 07 -06 -2005 $ 29,476.60 GRAND TOTAL $ 1,447,434.60 If you have any questions or if you would like to review this list further, please let me know. Kathy Grover Bookkeeper CITY OF OTSEGO 07/07/05 10:21 AM Page 1 *Check Summary Register© JULY 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid ADVANCED IRRIGATION, INC. $2,500.00 6320 JASON AVE NE - LANDSCAPE ESC RE UnPaid AFFORDABLE SANITATION $1,280.00 HC UNIT RENTALS /CLEANING UnPaid AME GROUP $3,269.37 PR PARK IMPROVEMENTS UnPaid ARROW TERMINAL LLC $76.92 SUPPLIES UnPaid BONESTROO ROSENE ANDERLI $111,597.94 EAST'WWTP PH 2 UnPaid BRADLEY BELAIR $30.00 JULY CELL PHONE UnPaid BRAUN INTERTEC $3,640.75 EAST`WWTF PHASE 3 UnPaid CAROL OLSON $812.50 6/19 THRU 7/2 - 62.5 HRS UnPaid CHARTER COMMUNICATIONS $100.01 MONTHLY SERVICE UnPaid CHOUINARD OFFICE PRODUCT $24.24 LEGAL HANGING RACKS UnPaid CITY OF MONTICELLO $580.00 ANIMAL CONTROL UnPaid COLT FENCE COMPANY INC $23,466.00 BALL PARK FENCING UnPaid COURI MACARTHUR LAW OFFIC $9,118.00 GENERAL UnPaid DJ'S TOTAL HOME CENTER $135.73 PR PARK IRRIGATION UnPaid DON MASS $30.00 JULY CELL PHONE UnPaid ECM PUBLISHERS INC $1,315.64 LEGAL NOTICE - WEEDS UnPaid ELK RIVER BITUMINOUS $144.09 BLACKTOP PATCH UnPaid FINKEN'S WATER CARE $40.29 CITY HALL UnPaid GRIDOR CONSTR., INC. $966,705.00 EAST, WWTF UnPaid HAKANSON ANDERSON ASSOC $150,180.11 BEGIN PROP UnPaid HAROLD LEONARD $120.00 JUNE'/JULY CELL PHONES 'JnPaid HASSAN SAND & GRAVEL $253.02 SAND & GRAVEL -ODEAN CULVERT REP JnPaid HOLLERMANN TRUCKING $2,203.18 HAUL BUFF AG LIME /PR PK BASEBALL FIEL UnPaid HOMES PLUS $3,500.00 11638 77TH ST NE - LANDSCAPE ESC REF UnPaid ICMA RETIREMENT TRUST $537.31 PPE 7/2 CK DTD 7/6 UnPaid JANE M THEISEN $48.68 REIMBURSEMENT /MCGRUFF HOUSE UnPaid JERRY OLSON $2,187.50 6/19 THRU 7/2 - 62.5 HRS UnPaid JOE ABRAHAMSON $120.00 JUNE /JULY CELL PHONES UnPaid KNUTSON RICK $30.00 JULY CELL PHONE UnPaid LONG & SONS $1,046.76 MONTHLY SERVICE /WINDOW CLEANING UnPaid MEADOWVALE CONSTRUCTION $4,602.00 ODEAN CULVERT UnPaid MENARDS $191.63 PR PARK SUPPLIES UnPaid MINNEGASCO $65.81 PEAVEY HOUSE UnPaid MINNESOTA COPY SYSTEMS $306.68 COPIER/COPIES UnPaid MINNESOTA PLAYGROUND INC $8,879.97 PR PARK BLEACHERS UnPaid NAPA OF ELK RIVER INC $24.03 SUPPLIES FOR BALLFIELD UnPaid NORTHERN TOOL & EQUIPMEN $127.76 LRB TIRE UnPaid PITNEY BOWES $516.99 POSTAGE METER UnPaid PLAISTED COMPANIES $490.85 MISC SMALL TOOLS UnPaid PUBLIC EMPLOYEES RETIREME $2,492.11 PPE 7/2 CK 7/6 UnPaid RANDY'S SANITATION $148.04 8899 NASHUA - TRASH SVC UnPaid • REED BUSINESS INFORMATION $157.56 MISS SHORES 6/7 AD UnPaid RMR SERVICES, INC $6,712.83 METERS UnPaid SCREENING & SELECTION SER $18.00 DRUG SCREEN - ELLIOT FAUST UnPaid ST JOSEPH EQUIPMENT INC $149.10 RENTAL - BLKTOP ROLLER UnPaid SUPERIOR LAWN & SNOW $9,569.64 MOWING /PEAVEY HOUSE UnPaid TIM ROCHEL $555.13 MILEAGE UnPaid TOSHIBA AMERICA INFO SYS IN $211.83 TOSHIBA COPIER UnPaid TROPHIES PLUS $19.98 NAMEPLATES - JOE /LAURIE UnPaid UNITED RENTALS NORTHWEST, $400.88 DRILL MACHINE /AUGER -PR PARK UnPaid US BANK $53,421.25 IMPROVEMENT, SERIES 2003A UnPaid WRIGHT - HENNEPIN CO -OP ELE $3,842.00 MONTHLY FEE UnPaid XCEL ENERGY $20.10 17388 52ND STREET UnPaid XEROX CORPORATION $788.86 XEROX COPIER CITY OF OTSEGO 07/07/05 10:21 AM Page 2 *Check Summary Register© JULY 2005 Name Check Date Check Amt Total Checks $1,378,806.07 FILTER: None • CITY OF OTSEGO 07/07/05 10:22 AM Page 1 *Check Detail Register© JULY 2005 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpaid ADVANCED IRRIGATION, INC. E 702 - 41400 -310 Miscellaneous $2,500.00 6320 JASON AVE NE - LANDSCAPE Total ADVANCED IRRIGATION, INC. $2,500.00 Unpaid AFFORDABLE SANITATION w E 101 - 45250 -410 Rentals (GENERAL) $1,280.00 5148 HC UNIT RENTALS /CLEANING Total AFFORDABLE SANITATION $1,280.00 AME E 203 -45210 -530 Improvements Other Than Bldgs $821.25 77184 PR DARK IMPROVEMENTS E 203 - 45210 -530 Improvements Other Than Bldgs $1,256.38 77297 PR PARK IMPROVEMENTS E 203 -45210 -530 Improvements Other Than Bldgs $1,191.74 77906 PR PARK IMPROVEMENTS Total AME GROUP $3,269.37 Unpaid ARROW TERMINAL LLC E 101- 43100 -210 Operating Supplies (GENERAL) $76.92 33114 SUPPLIES Total ARROW TERMINAL LLC $76.92 Unpaid BONESTROO ROSENE ANDERLIK E 432 -43256 -302 Engineering Fees $95,753.17 EAST WWTP PH 3 E 430 - 43256 -302 Engineering Fees $14,781.37 WEST WWTP PH 1 E 429 - 43256 -302 Engineering Fees s $1,063.40 EAST WWTP PH 2 Total BONESTROO ROSENE ANDERLIK $111,597.94 Unpaid BRADLEY BELAIR E 101 - 43100 -320 Telephone $30.00 JULY CELL PHONE Total BRADLEY BELAIR $30.00 Unpaid BRAUN INTERTEC E 432 -43256 -302 Engineering Fees $3,640.75 246944 EAST WWTF PHASE 3 Total BRAUN INTERTEC $3,640.75 Unpaid CAROL OLSON E 101 - 41400 -104 Part-time - Employees Regular $812.50 6/19 THRU 7/2 - 62.5 HRS Total CAROL OLSON $812.50 Unpaid CHARTER COMMUNICATIONS E 101- 41400 -390 Contracted Services $100.01 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $100.01 Unpaid CHOUINARD OFFICE PRODUCTS — E 101 - 41400 -201 Office Supplies $24.24 55028 LEGAL HANGING RACKS Total CHOUINARD OFFICE PRODUCTS $24.24 Unpaid OF MO NTICELLO E 101 - 42710 -390 Contracted Services $580.00 7940 ANIMAL CONTROL Total CITY OF MONTICELLO $580.00 Unpaid C OLT FENCE COMPANY INC E 203 - 45210 -530 Improvements Other Than Bldgs $23,466.00 BALL PARK FENCING Total COLT FENCE COMPANY INC $23,466.00 Unpaid .� A COURI MACARTHUR LAW OFFICE G 701 -22402 WATERFRONT 4 HEMPEL $31.50 HEMPEL G 701 -22444 Rainbow Daycare $1,012.50 RAINBOW DAYCARE G 701 -22440 Mississippi Shores 6th & 7th $486.00 MISS SHORES 6/7 G 701 -22445 RIVER PLACE 1I $472.50 RIVERPLACE 2 , CITY OF OTSEGO 07/07/05 10:22 AM Page 2 *Check Detail Register© JULY 2005 , Check Amt Invoice Comment G 701 -22434 Crimson Ponds West $472.50 CRIMSON PONDS WEST G 701 - 22419 ZIMMER 4TH $297.00 ZIMMER 4 G 701 -22440 Mississippi Shores 6th & 7th $157.50 NELSON /MISS SHORES G 701 -22432 OTSEGO PRESERVE III $97.50 OTSEGO PRES 3 G 701 -22430 KITTREDGE CROSS 8 $81.00 KITT CROSS 8 G 701 -22328 WATERFRONT EAST $67.50 WATERFRONT EAST G 701 - 22315 RIVERWOOD NATIONAL $67.50 RIVERWOOD NATIONAL G 701 -22440 Mississippi Shores 6th & 7th $52.50 RIGHT OF WAY MISS SHORES G 701 -22419 ZIMMER 4TH $40.50 ZIMMER 4 /HERITAGE ESTATES E 432- 43256 -301 Legal Services $231.00 EAST WWTP E 101 - 41700 -301 Legal Services $31.50 NTS E 101- 41700 -301 Legal Services $409.50 HOSPITAL DISTRICT E 101 - 41700 -301 Legal Services $493.50 DUST CONTROL E 101- 41700 -301 Legal Services $1,408.00 GENERAL E 101- 41700 -301 Legal Services $202.50 MEADOWLANDS E 101 -41700 -301 Legal Services $21.00 CITESCAPE G 701 -22429 KITTREDGE CROSS 7 $40.50 KITT CROSS 7 G 701 -22438 KITTREDGE CROSS 10 $108.00 KITT CROSS 10 G 701 -22436 CRIMSON PONDS NORTH $40.50 CRIMSON PONDS NORTH G 701 -22393 REMINGTON COVES $1,012.50 REMINGTON COVE E 101- 41700 -301 Legal Services $52.50 NATHE E 101 -42420 -301 Legal Services $105.00 WAKNITZ VIOLATION E 101 - 41700 -301 Legal Services $84.00 KIRN E 101 -42420 -301 Legal Services $94.50 ADMIN ENFORCEMENT E 426 - 43100 -301 Legal Services $201.00 QUADAY AVE E 101 - 41700 -301 LegalServices $21.00 • MNDOT TIGER G 701 -22435 Kittcross 9th $81.00 KITT CROSS 9 G 701 -22452 NEXTEL LEASE $1,144.50 NEXTEL Total COURI MACARTHUR LAW OFFICE $9,118.00 Unpaid DJ'S TOTAL HOME CENTER _� E 203 - 45210 -530 Improvements Other Than Bldgs $8.51 2354 PR PARK IRRIGATION E 203 - 45210 -530 Improvements Other Than Bldgs $17.18 2359 PR PARK IRRIGATION E 203 - 45210 -530 Improvements Other Than Bldgs $6.87 2368 PR PARK IRRIGATION E 203 - 45210 -530 Improvements Other Than Bldgs $21.48 2395 PR PARK IRRIGATION E 101 - 43100 -240 Small Tools and Minor Equip $63.89 2698 PHP PUMP E 203- 45210 -530 Improvements Other Than Bldgs $17.80 2863 PR PARK Total DJ'S TOTAL HOME CENTER $135.73 Unpaid DON MASS E 250 -42410 -320 Telephone $30.00 JULY CELL PHONE Total DON MASS $30.00 Unpaid ECM PUBLISHERS INC E 101 -41400 -347 Newsletter $385.04 OTSEGO VIEW E 101 - 41400 -350 Print/Binding (GENERAL) $336.60 ORDINANCE E 101 - 41400 -350 Print/Binding (GENERAL) $290.40 • ORDINANCE E 1'01- 41400 -350 Print/Binding (GENERAL) $59.40 LEGAL NOTICE -ER MUN UTIL E 101- 41400 -350 Print/Binding (GENERAL) $194.70 ORDINANCE E 101 - 41400 -350 Print/Binding (GENERAL) $49.50 LEGAL NOTICE - WEEDS Total ECM PUBLISHERS INC $1,315.64 Unpaid ELK RIVER BITUMINOUS E 101 -43100 -434 Blacktop Patching $144.09 6675 BLACKTOP PATCH Total ELK RIVER BITUMINOUS $144.09 , Unpaid FINKEN'S WATER CARE E 101 - 41940 -390 Contracted Services $30.17 CITY HALL CITY OF OTSEGO 07/07/05 10:22 AM Page 3 *Check Detail Register© JULY 2005 Check Amt Invoice Comment E 101- 43100 -390 Contracted Services $10.12 GARAGE /SHOP Total FINKEN'S WATER CARE $40.29 Unpaid GRIDOR CONSTR., INC. E 432 - 43256 -500 Capital Outlay (GENERAL) $966,705.00 4 PAY EAST WWTF Total GRIDOR CONSTR., INC. $966,705.00 Unpaid HAKANSON ANDERSON ASSOC INC , G 701 -22426 FIN PLAT ARBOR CRK 3 $3,315.30 14237 ARBOR CRK 3 G 701 -22356 KITTR CROSS PPRZ $480.31 14238 KITT CROSSING G 701 -22353 PLFRM ORRIN THOMP $339.03 14239 PLEASANT CRK FARMS G 701 -22380 RIVERPLACE 1ST $237.69 14244 RIVERPLACE G 701 -22361 SUN RAY FARMS $515.91 14250 SUNRAY FARMS G 701 -22369 DR H ZIMMER PROP $1,552.30 14252 ZIMMER FARMS G 701 -22366 MARTIN FARMS $5,900.30 14253 MARTIN FARMS G 701 -22377 OTSEGO PRESERVE $186.58 14258 OTSEGO PRESERVE G 701 -22384 FOREST HILLS $53.63 14262 FOREST HILLS G 701 -22408 Prairie Creek 6th $147.47 14265 PRAIRIE CRK 6 G 701 -22398 PRAIRIE OAKS $92.07 14266 PRAIRIE OAKS G 701 - 21977 Stone Gate 2nd $265.38 14271 STONEGATE 2 G 701 -22434 Crimson Ponds West $129.21 14273 CRIMSON POND WEST G 701 -22396 ARBOR CREEK 2ND $3,525.44 14275 ARBOR CRK 2 G 701 -22394 DUERR PROP $9,554.46 14276 DUERR CREEK G 701 -22393 REMINGTON COVES $6,038.78 14277 REMINGTON COVE G 701 -22315 RIVERWOOD NATIONAL $7,915.00 14279 RIVERWOOD NATIONAL G 701 -22321 RIVERPOINTE 2ND $338.85 14281 RIVERPOINTE 2 G 701 -22324 RIVERPOINTE 3 $165.30 14283 RIVERPOINTE 3 G 701 -22331 PHEAST RIDGE 6 $53.63 14284 PHEASANT RDG 6 G 701 -22332 PHEAST RIDGE 7 $26.81 14286 PHEASANT RDG 7 G 701 -22349 ARBOR CREEK $24.06 14289 ARBOR CRK G 701 -22437 OTSEGO CITY CAMPUS $827.07 14290 BEGIN PROP G 701 -22397 SUNRAY FARMS 2ND $851.52 14291 SUNRAY 2 G 701 -22401 ZIMMERFARMS 3RD $1,225.37 14292 ZIMMER FARMS 3 G 701 -22406 KITCROSS 5/6 $10,148.56 14294 KITT CROSS 5/6 G 701 -22409 PLEASANT CRK 3RD $493.93 14298 PLEASANT CRK 3 G 701 -22415 NORIN'S LANDING $2,151.52 14306 NORIN LANDING G 701 -22413 OTSEGO PRESERVE II $8,071.64 14310 OTSEGO PRES 2 G 701 -22419 ZIMMER 4TH $2,369.87 14311 ZIMMER FARMS 4 G 701 -22432 OTSEGO PRESERVE III $1,684.64 14313 OTSEGO PRES 3 G 701 -22422 ROTTLUND HOMES $150.00 14314 ROTTLUND HOMES G 701 -22449 KOLLES /DARE/TOM BROWN $100.00 14315 KOLLES /DARE G 701 -22431 PLEASANT CRK 4TH $333.37 14317 PLEASANT CRK 4 G 701 -22430 KITTREDGE CROSS 8 $67.71 14318 KITT CROSS 8 G 701 -22435 Kittcross 9th $591.55 14319 KITT CROSS 9 G 701 -22438 KITTREDGE CROSS 10 $82.84 14320 KITT CROSS 10 E 101- 41560 -302 Engineering Fees $680.50 14325 MSAA E 435-43100-302 Engineering Fees $219.45 14326 85TH ST PRO G 701 -22445 RIVER PLACE II $2,327.82 14327 RIVER PLACE 2 E 426 - 43100 -302 Engineering Fees $12,208.87 14328 QUADAY 78/37 E 435 - 43100 -302 Engineering Fees $250.80 14330 85TH ODEAN /NASHUA G 701 -22440 Mississippi Shores 6th & 7th $14,031.00 14339 MISS 6/7 E 101- 41560 -302 Engineering Fees $120.00 14342 05 ROAD PROJECT E 203 - 45210 -302 Engineering Fees $352.88 14347 PRAIRIE PARK E 203 - 45210 -302 Engineering Fees $279.13 14348 LILY POND E 430 - 43256 -302 Engineering Fees $1,443.89 14353 W PUMP HOUSE/TANK E 101 - 41560 -302 Engineering Fees $1,036.45 14355 STAFF MEETING E 101 -41560 -302 Engineering Fees $40.00 14356 ALBERT /OTSEGO CITY OF OTSEGO 07/07/05 10:22 AM Page 4 *Check Detail Register© JULY 2005 Check Amt Invoice Comment E 101 - 41560 -302 Engineering Fees $569.25 14357 CITY MAP E 414 - 43100 -302 Engineering Fees $3,121.73 14361 89TH /PARELL E 101- 41400 -348 Maps $768.08 14364 GOPHER ONE MAPS E 101 - 41560 -302 Engineering Fees $1,606.46 14382 MISC E 428 - 49400 -302 Engineering Fees $1,143.24 14383 TRK'WTM/WELL4 /5/TOWER E 428 - 49400 -302 Engineering Fees $188.10 14386 KURTTI WATERMAIN E 101- 41560 -302 Engineering Fees $4,164.37 14388 WRTFRT E UTILITIES E 427- 43100 -302 Engineering Fees $21,081.85 14389 MACIVER E 427 - 43100 -302 Engineering Fees $9,193.25 14390 70TH /MACIVER E 101 - 41560 -302 Engineering Fees $555.63 14391 ST LIGHT/WFT E /MISS G 701 -22446 TWIN CITY BEEKEEPING $537.63 14392 TWIN CITY BEE E 101 - 41560 -302 Engineering Fees $64.60 14392 METRO HOME INSULATION G 701 -22403 BOB CEDERBERG ESTATE $26.81 14392 CEDERBERG G 701 -22444 Rainbow Daycare $447.00 14392 DAYCARE G 701 -22450 OUTLOT L WFE RETAIL BLDG $100.00 14392 WATERFRT EAST BLDG E 101 - 41560 -302 Engineering Fees $206.41 14392 CHIP MARTIN E 435 - 43100 -302 Engineering Fees $125.40 14414 PAGE- 39/85TH E 101 -43100 -302 Engineering Fees $1,012.15 14422 PUBLIC WORKS E 250 - 42410 -311 Ping & Eng. - 101Traffic Study $1,676.83 14424 TRUNK HWY 101 E 430 - 43256 -302 Engineering Fees $593.43 14427 WEST LIFT STATION Total HAKANSON ANDERSON ASSOC INC $150,180.11 Unpaid HAROLD LEONARD E 250 - 42410 -320 Telephone $120.00 JUNE /JULY CELL PHONES Total HAROLD LEONARD $120.00 Unpaid HASSAN SAND & GRAVEL E 101- 43100 -370 Sand andGravel $253.02 59346 SAND & GRAVEL -ODEAN CULVERT RE Total HASSAN SAND & GRAVEL $253.02 Unpaid HOLLERMANN TRUCKING E 203 - 45210 -530 Improvements Other Than Bldgs $2,203.18 HAUL BUFF AG LIME /PR PK BASEBA Total HOLLERMANN TRUCKING $2,203.18 Unpaid HOMES PLUS E 702 - 41400 -310 Miscellaneous $2,500.00 11383 77TH ST NE - LANDSCAPE E E 702 - 41400 -310 Miscellaneous $1,000.00 11638 77TH ST NE - LANDSCAPE E Total HOMES PLUS $3,500.00 Unpaid ICMA RETIREMENT TRUST E 101 - 41400 -121 PERA $192.31 PPE 7/2 CK DTD 7/6 G 101 -21705 Other Retirement $345.00 PPE 7/2 CK DTD 7/6 Total ICMA RETIREMENT TRUST $537.31 Unpaid JANE M THEISEN E 101 -42150 -310 Miscellaneous $48.68 REIMBURSEMENT /MCGRUFF HOUSE Total JANE M THEISEN $48.68 Unpaid JERRY OLSON E 250 -42410 -390 Contracted Services $2,187.50 6/19 THRU 7/2 - 62.5 HRS Total JERRY OLSON $2,187.50 Jnpaid ABR E 250 - 42410 -320 Telephone $120.00 JUNE /JULY CELL PHONES Total JOE ABRAHAMSON $120.00 E 101 -43100 -320 Telephone $30.00 JULY CELL PHONE CITY OF OTSEGO 07/07/05 10:22 AM Page 5 *Check Detail Register© • JULY 2005 Check Amt Invoice Comment Total KNUTSON RICK $30.00 Unpaid LONG & SONS E 101 - 41940 -389 Cleaning Services $915.90 05 -283 MONTHLY SERVICE /WINDOW CLEANIN E 101- 41940 -203 Supplies - General $130.86 05 -283 HAND TOWELS/TP/TRASH LINERS Total LONG & SONS $1,046.76 Unpaid MEADOWVALE CONSTRUCTION E 101 -43100 -392 Culverts $4,602.00 PAY 1 FINAL ODEAN CULVERT Total MEADOWVALE CONSTRUCTION $4,602.00 Unpaid MENARDS E 101 -43100 -220 Repair /Maint Supply (GENERAL) $84.93 WHEELBARROW E 203 - 45210 -530 Improvements Other Than Bldgs $106.70 PR PARK SUPPLIES Total MENARDS $191.63 Unpaid MINNEGASCO E 601 - 49400 -322 Utilities $9.72 PUMPHOUSE 3 E 101 - 41950 -322 Utilities $12.84 PEAVEY HOUSE E 602 - 49450 -322 Utilities $43.25 7551 LANCASTER AVE NE /BLG K Total MINNEGASCO $65.81 Unpaid MINNESOTA COPY SYSTEMS E 101- 41400 -413 Office Equipment Rental $306.68 138118 COPIER/COPIES Total MINNESOTA COPY SYSTEMS $306.68 Unpaid MINNESOTA PLAYGROUND INC E 203 - 45210 -501 Equipment $5,665.80 2005167 PLAYER BENCHES E 203 - 45210 -501 Equipment $3,214.17 2005184 PR IPARK BLEACHERS Total MINNESOTA PLAYGROUND INC $8,879.97 — trnWcr NAPA OF ELK RIVER INC E 203 - 45210 -501 Equipment $24.03 153286 SUPPLIES FOR BALLFIELD Total NAPA OF ELK RIVER INC $24.03 ._,®.,.......,.,.:,�. Unpaid NORTHERN TOOL & EQUIPMENT CO ...�. E 101 - 43100 -220 Repair /Maint Supply (GENERAL) $37.26 0193085229 LRB TIRE E 101- 43100 -220 Repair /Maint Supply (GENERAL) $90.50 0193086690 MULTI TOW /BRAKE CONTROLLER Total NORTHERN TOOL & EQUIPMENT CO $127.76 Unpaid PITNEY BOWES E 101 -41400 -206 Postage $516.99 POSTAGE METER Total PITNEY BOWES $516.99 Unpaid PLAISTED COMPANIES E 101 - 43100 -240 Small Tools and Minor Equip $490.85 28557 MISC SMALL TOOLS Total PLAISTED COMPANIES $490.85 Unpaid PUBLIC EMPLOYEES RETIREMENT FD E 101 -41400 -121 PERA $160.88 PPE 7/2 CK 7/6 E 101 - 41550 -121 PERA $175.95 PPE 7/2 CK 7/6 E 101 -43100 -121 PERA $276.58 PPE 7/2 CK 7/6 G 101-21704 PERA $1,296.45 PP.E 7/2 CK 7/6 E 250 - 42410 -121 PERA $438.96 PPE 7/2 CK 7/6 E 101 - 41600 -121 PERA $143.29 PPE 7/2 CK 7/6 Total PUBLIC EMPLOYEES RETIREMENT FD $2,492.11 Unpaid RANDY'S SANITATION E 101 - 43100 -325 Garbage Service $61.05 13474 95TH ST - TRASH SVC CITY OF OTSEGO 07/07/05 10:22 AM Page 6 *Check Detail Register© JULY 2005 • Check Amt Invoice Comment E 101 -41940 -325 Garbage Service $86.99 8899 NASHUA - TRASH SVC Total RANDY'S SANITATION $148.04 Unpaid REED BUSINESS INFORMATION E 101 -43100 -350 Print/Binding (GENERAL) $157.56 2940772 MISS SHORES 6/7 AD Total REED BUSINESS INFORMATION $157.56 Unpaid RMR SERVICES, INC E 601 - 49400 -203 Supplies - General $6,712.83 2005 -73 METERS Total RMR SERVICES, INC $6,712.83 Unpaid — SCREENING & SELECTION SERVICES E 101 -43100 -310 Miscellaneous $18.00 827992 DRUG SCREEN - ELLIOT FAUST Total SCREENING & SELECTION SERVICES $18.00 Unpaid ST JOSEPH EQUIPMENT INC E 101 -43100 -410 Rentals (GENERAL) $149.10 VR06235 RENTAL - BLKTOP ROLLER Total ST JOSEPH EQUIPMENT INC $149.10 E 101- 41940 -390 Contracted Services $69.23 618 REPAIR CITY HALL IRRIGATION E 601 -49400 -390 Contracted Services $534.17 618 MONTHLY LAWN MAINTENANCE E 602 - 49450 -390 Contracted Services $534.17 618 MONTHLY LAWN MAINTENANCE E 101 -45200 -390 Contracted Services $6,573.94 618 MONTHLY LAWN MAINTENANCE E 101- 41940 -390 Contracted Services $1,740.97 618 MONTHLY LAWN MAINTENANCE E 101 -41970 -310 Miscellaneous $117.16 619 MOWING /PEAVEY HOUSE Total SUPERIOR LAWN & SNOW $9,569.64 Unpaid TIM ROCHEL E 250 - 42410 -203 Supplies - General $6.37 BATTERIES E 250 -42410 -321 Mileage/Travel $322.98 MILEAGE E 250- 42410 -203 Supplies - General $45.78 SHOE SCRAPER E 250- 42410 -320 Telephone $180.00 PHONE Total TIM ROCHEL $555.13 Unpaid TOSHIBA AMERICA INFO SYS INC E 101 - 41400 -413 Office Equipment Rental $211.83 42376655 TOSHIBA COPIER Total TOSHIBA AMERICA INFO SYS INC $211.83 Unpaid TROPHIES PLUS E 101 - 41400 -310 Miscellaneous $19.98 NAMEPLATES - JOE /LAURIE Total TROPHIES PLUS $19.98 Unpaid a..�,.�,� UNITED RENTALS NORTHWEST, INC �� E 203 - 45210 -530 Improvements Other Than Bldgs $244.23 48924064 -001 DRILL MACHINE /AUGER -PR PARK E 101 - 43100 -410 Rentals (GENERAL) $156.65 49259041 -001 BALE CHOPPER/89TH /PARELL Total UNITED RENTALS NORTHWEST, INC. $400.88 Unpaid US BANK E 350 - 47000 -602 Bond Interest $53,421.25 33532800 AU IMPROVEMENT, SERIES 2003A Total US BANK $53,421.25 Jnpaid WRIGHT - HENNEPIN CO-OP ELECTRIC E 601- 49400 -390 Contracted Services $1,921.00 14935 MONTHLY FEE E 602 - 49450 -390 Contracted Services $1,921.00 14935 MONTHLY FEE Total WRIGHT - HENNEPIN CO -OP ELECTRIC $3,842.00 Unpaid XCEL ENERGY E 602 -49450 -322 Utilities $20.10 17388 52ND STREET CITY OF OTSEGO 07/07/05 10:22 AM Page 7 *Check Detail Register© JULY 2005 Check Amt Invoice Comment Total XCEL ENERGY $20.10 Unpaid XEROX CORPORATION E 101 - 41400 -413 Office Equipment Rental " $788.86 10683336 XEROX COPIER Total XEROX CORPORATION $788.86 10100 BANK OF ELK RIVER $1,378,806.07 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $38,476.77 203 PARK DEVELOPMENT $38,897.33 250 BUILDING PERMIT FEES $5,128.42 350 Waterfront West/85th DS $53,421.25 414 Revolving Capital Improvements $3,121.73 426 Quaday & 78th PROJECT $12,409.87 427 MACIVER/70TH ST ACCESS $30,275.10 428 WEST WATER PROJ $1,331.34 429 WWTP -East Phase 2 $1,063.40 430 West Trtmnt Plant -Phase 1 $16,818.69 432 East WWTP Phase III $1,066,329.92 435 85th Street Project - East $595.65 901 WATER FUND $9,177.72 J02 SEWER FUND $2,518.52 701 DEVELOPMENT ESCROWS FUND $93,240.36 702 BUILDERS ESCROW FUND $6,000.00 $1,378,806.07 CITY OF OTSEGO 06/28/05 11:21 AM Page 1 *Check Summary Register© JUNE 2005 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid OTSEGO FESTIVAL INC $3,000.00 05 FALL FESTIVAL UnPaid UNIVERSAL ENTERPRISES OF $33,151.93 89TH ST /PARELL AVE ST IMPROVEMENT UnPaid WAYNE PIKE AUCTION CO. $3,000.00 BLACKTOP ROLLER Total Checks $39,151.93 FILTER: None CITY OF OTSEGO 06/28/05 11:21 AM Page 1 *Check Detail Register© JUNE 2005 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpaid OTSEGO FESTIVAL INC E 101 - 41100 -801 CONTINGENCY $3,000.00 05 FALL FESTIVAL Total OTSEGO FESTIVAL INC $3,000.00 Unpaid �...o-. ... �-- UNIVERSAL ENTERPRISES OF MIDMN �,. E 414- 43100 -530 Improvements Other Than Bldgs $33,151.93 PAY 1 89TH ST /PARELL AVE ST IMPROVEM Total UNIVERSAL ENTERPRISES OF MIDMN $33,151.93 Unpaid WAYNE PIKE AUCTION CO. E 101 - 43100 -501 Equipment $3,000.00 BLACKTOP ROLLER Total WAYNE PIKE AUCTION CO. $3,000.00 10100 BANK OF ELK RIVER $39,151.93 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND • $6,000.00 414 Revolving Capital Improvements $33,151.93 $39,151.93 • ITEM 5_2 I• 2335 West Hichway 36 • St. Pdul, MN 55;13 Bonestroo Office: 651-636 • pax: 051 636 1311 ® Rosene Anderlik & www.bcnestroozOm Associates Ergineers & Architects July 5, 2005 City of Otsego Mike Robertson 8899 Nashua Ave NE Otsego, MN 55330 Re: Otsego East Wastewater Treatment Facility City of Otsego BRA Project No. 503 -04 -108 • Dear Mr. Robertson: Enclosed are four (4) copies of Pay Request No. 4 for the East Wastewater Treatment Facility project. This pay request is for work completed through June 25, 2005. The total amount of this pay request is $966,705.00. If you have any questions regarding this pay request, please call meat (651) 967 - 4614. Sincerely, BONESTROO, ROSENE, APIDERLIK & ASSOCIATES, INC. C • Justin Kubisiak Enclosures • 5: Paul. Sr.. Clr.ud l chc tc% MN WI Chicory: II. - -`�•.— •��•^ .. , - - -- Affirmative Action °mp oyer and t•Tploy:c Cwned — — • 2 d TIET9E9TS9 NI1a3QWH 3143SON 00211S31.1013 W'HES:G S0O2 90 inr • • Bonestroo Owner. Cttyof Otsego, 8899 Nashua Ave. NE, Otsego, MN 55330 Date: Juty 5.2005 (0 Rosene For Period: 612/2005 to 6/2512005 I Request No: 4 Andertt1c & II Associates Contractor. Gridor Contr Inc., 1886 Berkshire Ln. N., Plymouth, MN 5544'1 Engineers & Architec., CONTRACTOR'S REQUEST FOR PAYMENT OTSEGO EAST WASTEWATER TREATMENT FACILITY BRA FILE NO. 000503 - 04108 -0 • SUMMARY 1 Original Contract Amount $ 9,195.300.00 2 Change Order - Addition $ 13,548.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 9,203,848.00 5 Value Completed to Date $ 2,257,732.00 6 Material on Hand $ 584,436.00 7 Amount Earned $ 2,842,188.00 8 Less Retainage 0% $ 0.00 9 Subtotal S 2.842,168.00 10 Less Amount Paid Previously $ 1,875,463.00 11 Liquidated damages- S 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 S 966,705.00 Recommended for Approval by BONESTROO, ROSENE. ANDERLIK & ASSOCIATES, INC. n 'L L .. Approved by Contractor. Approved by Owner. GRIDOR CONTR INC CITY OF OTSEGO J " Specified Contract Completion Date: Date: June 16, 2005 • • • E'd TICI9C9TS9 >II1 L UI.J•i 3N3S0a 0021193140E WBES:L S002 90 InC APPLICATION AND CERTIFICATE OF PAYMENT TO: City of Otsego PROJECT: WTF Phase 3 Expansion APPLICATION NO.: 4 Distribution to: B.R.A.A Otsego, MN PERIOD:Through June 25, 2005 Mike Robertson JOB NO.: 2005 -02 FROM: Gridor Constr., Inc. 1886 Berkshire Lane Plymouth, MN 55441 — APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Information and belief the Work covered by this application for Payments has been completed in accordance with the Contract Documents, that 1.ORIGINAL CONTRACT SUM 59.195.300 all amounts have been paid by the Contractor for Work for which previous . 2.Net change by Mange Orders $8,548 Certificates for Payment were Issued and payments received from the Owner, 3.CONTRACT SUM TO DATE (line 1 +/- 2) 59,203,848 and that current payment shown herein is now due. 4.TOTAL COMPLETED & STORED TO DATE $2,842,168 (column G on G703) CONTRACTOR: Gridor Constr., Inc. 5.RETAINAGE: Note: Securities in Lieu of Retainage a. 0 % of Completed Work 0 (columns D + E on G703) �J h. 0 % of Stored Material By: 2 - _ Date: C AA"' 03 (columns D + E on G703) 0 Total retainage (Line 5a + 5b or Total in columns I on G703) $0 6.TOTAL EARNED LESS RETAINAGE $2,842,168 • 7.LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) $1,875,463 CERTIFICATE FOR PAYMENT 8.CURRENT PAYMENT DUE 1 $966,7051 - 9.BALANCE TO'FINISH INCLUDING RETAINAGE AMOUNT CERTIFIED ............................... 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Ai -' K S, o0 c 000 S a o $ogoo 000 o - O _ e e ' z -: 6 cr'� 8 ,: - essQsss is �a�oo, uqo oo o. J4 1 y Z u N V o T A u) VI .H u! vi Vi N 6 w o N .G w K w d ui m O 4• ,O ..f. T m m m. u, y & �� • I c. z •d TTET9£9TS9 )II12L39WB 3W3S021 00211S3WOH Wb20 :8 9002 90 InC Otsego WTF Facility - Phase 3 Expansion arc�.o-..nc Stored Materials 8 Equipment Summary Plyredtnk : :� • Pay Neg. No. 4 ven0a ending: tY 79121 ) 05 _ t F r z r �3 -. nn 't 3 �. 1f• 0. .:3 1-., 1 ., 1 7 I rn � 1 : i -.:.n b r .. C ' . - {a r a l i ] ,I I { I � { 1 I! . s .4 1 .b'i� l Y I T { '{{ 1 •.f 1 .{ ' t!H. i ,•St F. . ,. [n Pe ;t0:{6NU r a �.Yi. �� _- v : • , a :i ` < �. 1 1 �. • r^�v . ' , t• o a �J mr< t'� rf'�f� ! .r `L r'',! I - ?, y 4 � ,k `: ::n1 Ni ¢ 1 � r a { .' 11 a d t } P �, k ��e 1 s rx ,v°T I @ '��: ;.::�ai'fii.,, , Z r � a Eilii '... 4+ >I ✓ • •.n' ) iT 3 ('I ' + a. l Y �� — — Chi rfMdiia i. ! .r 3 F. . ., . ,. _ . t ,01•;•::::••?!t. - .a . .,.._ t ...� ... .... $12;686 17.001 NtUPo,oI . 17 002 :uv Syalera MLd 1146au $1.T70 . x 7 003 •una, soon Condi0 .d ou LI ana al C o $14.a52 -- 17004'Dida SoIMnre �.... 17 O05 E Wedeco C1 I 320.0 " • 17 000 Nabeate Frinarr P.AN 0 31,626 I L OU/ MISS Lie 51elimCrud '36.236 — -- ■ Subtotal for Change Order Al 38448 31) • Grand Totals 3311.2173,81.0 3450.891 3330,903 $7511,796 349,134 $148 3197.358 3584,436 • • • • 0/2,11005 Pisa d el4 Pay Appllealion 4 • PROJECT PAYMENT STATUS OWNER CITY OF OTSEGO BRA FILE NO, 000503 - 04108 - 0 CONTRACTOR GRIDOR CONTR INC CHANGE ORDERS No. Date Description Amount 1 6/23/2005 This Change Order provides for additional work to this project. See $8,548.00 Change Order. Total Change Orders $8,548.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 03/01/2005 03/30/05 244,468.00 244,468.00 2 03/31/2005 04/26/05 654,495.00 898,963.00 3 04/27/2005 06/01/05 976,500.00 1,875,463.00 4 06/02/2005 06/25/05 966,705.00 2,842,168.00 Material on Hand $584,436.00 Total Payment to Date $2,842,168.00 Original Contract $9,195,300.00 Retainaqe Pay No. 4 Change Orders $8,548.00 Total Amount Earned $2,842,168.00 _Revised Contract $9.203.848.00 5C:04:03REC4.xis �T'd TTET9E9TS9 NI1N30N 3 00211S3NOE Wki170 :13 S002 90 Inr ITEM 5_3 Bonestroo Owner: City of Otsego, 8899 Nashua Ave NEOtsego, MN, 55330 -7314 Date June 23, 2005 0 Rosene 11 Anderlik & Contractor: Gridor Contr Inc, 1886 Berkshire Ln N, Plymouth, MN, 55441 Associates igineers & Architects Bond Company: Liberty Mutual Insurance Company, .Interchange Coroporate Center , 450 Plymouth Rd Bond No: 190 - 013 -847 CHANGE ORDER NO. 1 OTSEGO EAST WASTEWATER TREATMENT FACILITY CLIENT PROJECT NO. • BRA FILE NO. 000503- 04108 -0 Description of Work Item 1. Provide and install a new RTU and additional electrical components outline in Proposal Request #03 in order to accommodate the space requirements of the relays and other control components required by the additional pumps for the plant expansion. Item 2. Decrease the elevation of the floor of the UV Disinfection channel from 884.19 feet to 882.57 feet. Increase effluent downward opening weir gate (Fontaine Series 40) from 24 inch high to 36 inch high weir, width of opening to remain 5.0 feet. Item 3. Additional costs for delays and additional work performed during the construction of outfall line due to the unforeseen conditions and existing pipe locations. Item 4. Provide, install and test upgraded plant alarm dialer software: Due to a hard drive crash on the existing SCADA computer, a new computer was installed to provide SCADA functions. The existing dialing software was old and an upgrade is required for this software to operate with the new 32 bit operating system (Windows XP). Item 5. Credit for Wedeco U.V. System Item 6. Relocate 3 phase primary wire for new plant service entrance location. Item 7. Change bottom elevation of MLSS Lift Station, deleting 17' of manhole and sheeting that was required per the drawings. Contract Unit Total No. .Item Unit Quantity Price Amount CHANGE ORDER NO. 1 1 RTU PANEL MODIFICATIONS LS 1 $12,596.00 $12,596.00 2 UV SYSTEM MODIFICATIONS LS 1 $1,770.00 $1,770.00 3 OUTFALLPIPING LS 1 $14,852.00 $14,852.00 4 DIALER SOFTWARE LS 1 $3,646.00 $3,646.00 5 WEDECO CREDIT LS 1 ($20,000.00) ($20,000.00) 6 XCEL ENERGY PRIMARY SERVICE LS 1 .53,920.00 $3,920.00 7 MLSS LIFT STATION LS 1 ($8,236.00) ($8,236.00) TOTAL CHANGE ORDER NO. 1: 58,548.00 50304108C01.xls Original Contract Amount • 59,195,300.00 Previous Change Orders $0.00 his Change Order $8,548.00 Revised Contract Amount (including this change order) $9,203,848.00 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Date: Approved by Contractor: Approved by Owner: GRIDOR CONTR INC CITY OF OTSEGO 6 2y Date Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 50304108C01.xls PAY ESTIMATE #1 - Final Owner O'Dean Culvert Replacement ITEM S_4 CITY OF OTSEGO June 28, 2005 Honorable Mayor & City Council City of Ramsey 15153 Nowthen Blvd. NW Ramsey, MN 55303 -6197 RE: O'Dean Culvert Replacement Contractor: Meadowvale Construction, Inc. Contract Amount: $5,000.00 Award Date: October 20, 2004 Completion Date: N/A Dear Council Members: • The following work has been completed on the above- referenced project by Meadowvale Construction, Inc. BID SCHEDULE "A" - O'DEANCULVERT REPLACEMENT Meadowvale Construction, Inc. Used to Item Description Estimated Quantity Unit Price Contract Price Date Extension 1 Remove 27" RCP • 40 LS $10.00 $ 400.00 40 $ 400.00 . 2 Furnish & Install 30" RCP 48 EA $49.00 $ 2,352.00 48 $ 2,352.00 3 Furnish & Install 30" FES 2 LF $650.00 $ 1,300.00 2 $ 1,300.00 4 Traffic Control 1 LF $300.00 $ 300.00 1 $ 300.00 5 Load Removed RCP Pipe & Haul Pipe to Barton's Pit 2 EA $75.00 $ 150.00 2 $ 150.00 6 Cost to Dispose Removed RCP Pipe 1 EA $100.00 $ 100.00 1 $ 100.00 Total Bid Schedule "A" - O'Dean Culvert Extension $ 4,602.00 $ 4,602.00 • SUMMARY OF BID • Bid Schedule "A" - O'Dean Culvert Extension $ 4,602.00 $ 4,602.00 TOTAL $ 4,602.00 $ 4,602.00 WE RECOMMEND PAYMENT OF: $ 4,602.00 APPROVALS: CONTMCTO - • , . !«�DCNIVAI ' NBTRUOTION, INC. Cod Clank- •.• i the all Ilema and amounts alto *mat for the wo►k oompl.11 to dne. • tllpfted, Title .Y/ Day 7/4 /6•.f ENGINEER: HAKANSON ANDE SOCIATES, INC. Certifica ' • . • e • W /ec end payment f•r work and quantities as shown. Signe•. ■ i_ ' Title: • d .� Date �O OWNER: CITY OF OTSEGO Signed: Title: Date • PE - 1 ot9lOpe.sIsPay Estimate at IT EM 7 - NAC NORTHWEST ASSOCIATED CONSULTANTS, INC. 4A6 --i ' 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 w Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Laurie Shives • DATE: July 6, 2005 RE: Otsego — Waterfront East, Outlot L /Building B; PUD Development Stage Plan FILE: 176.02 — 05.21 On July 5, 2005 the Planning Commission continued a public hearing from June 6, 2005 for discussion of Building B /Outlot L of the Otsego Waterfront East Development. The applicant was present at the public hearing and stated that he concurred with the findings in the planning report. The applicant also stated that earlier that day he had discussions with the City Engineer regarding the ingress /egress to the subject site and turning radii for semi - trailer trucks. Based on those discussions the applicant advised that the proposed plans had been revised reflecting comments made in the engineer's and planner's reports. There were no comments from the public and Planning Commissioners' discussion was limited to concerns about the placement of the access point to /from the subject site and traffic visibility concerns surrounding the access location. The applicant assured the Commissioners that the revised plans would address the visibility concerns of the ingress /egress of the site and that the City Engineer had worked with their engineer to determine that the access point was the best location possible given the street design and site layout. Additionally, the applicant noted that the State Building Code, which Otsego has adopted by Ordinance, does not allow for the proposed lobby /link connection between buildings when the buildings are separately owned and sit on separately owned lots. If both buildings were owned by the same owner and constructed upon on a continuous lot, the building connection or "link" would be permitted, however, as the buildings are proposed they will be owned by separate entities on separately owned lots. The applicant advised that he and his lawyer were going to be meeting about the issue with the City Attorney in the next week. The applicant is proposing to resolve this issue through an Ordinance amendment which repeals that section of the building code. The applicant hopes to discuss this issue further with City staff and at the City Council meeting on July 11 The public hearing was then closed and the Planning Commission voted 7 -0 to g 9 recommend approval of the application. POSSIBLE ACTIONS A. Motion to approve the PUD Development Stage Plan for Building B /Outlot L of the Waterfront East development, subject to the following conditions: 1. Off- Street parking for Outlot L is to be satisfied though joint use of parking to be constructed on Outlot K. Occupancy of Building B shall be contingent upon the number of parking stalls required by the Zoning Ordinance being available. 2. Plans for proposed signage shall be submitted and must comply with Chapter 37 of the Zoning Ordinance and all applicable regulations of the PUD District. 3. The applicant shall submit a revised landscape plan showing a retaining wall, fence and hedge along the north side of Building B to protect pedestrians from the steep grade change between the sidewalk and the street, subject to City staff review and approval. 4. Application for final plat approval is required and the developer is required to execute a development contract approved by City staff prior to consideration of the final plat by the City Council. 5. All street construction plans, grading plans and utility plans and related issues are to be subject to review and approval by the City Engineer. B. Motion to deny the request based on a finding that the application is not consistent with the Comprehensive Plan and Waterfront East concept plan. C. Motion to table. 2 • CITY OF' 07 - 06 - 05 OTSEGO FINDINGS & DECISION WRIGHT COUNTY, MINNESOTA PUD DEVELOPMENT STAGE PLAN APPLICANT: Landcor Companies APPLICATION: Request to PUD Development Stage Plan approval for Outlot L of Waterfront East. CITY COUNCIL MEETING: 11 July 2005 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Outlot L, Waterfront East, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for commercial land uses within the east sanitary sewer district. C. The subject site is zoned PUD, Planned Unit Development District as approved by the City Council on 10 November 2003. Uses within the PUD District are the same as allowed in the B -3 District unless amended as part of a PUD District Development Stage Plan. D. The applicant is proposing to construct a 24,000 square foot retail /office building that is an allowed use within the PUD District. E. Consideration of the application is to be based upon (but not limited to) the criteria established by Section 20 -3 -2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The proposed commercial use is consistent with the Comprehensive Plan and PUD District zoning of the subject site. ; 2. The proposed use's compatibility with present and future land uses of the area. Finding: The proposed use is to be surrounded by planned commercial uses and will be compatible with those uses when developed. 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: The proposed use conforms to all applicable requirements of the Zoning Ordinance and PUD District. 4. The proposed use's effect upon the area in which it is proposed. II Finding: The proposed use is the first phase of a multiple phase commercial development that will provide local and regional patrons new retail, service and office commercial business for the area. 5. The proposed use's impact upon property values of the area in which it is proposed. Finding: Although no study has been completed, the proposed use is not anticipated to negatively impact area property values. 6. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The traffic generated by the proposed use is to be within the capacities of adjacent roadways currently being improved by the City. 7. The proposed use's impact upon existing public services and facilities including parks, schools, streets, and utilities and its potential to overburden the City's service capacity. Finding: The proposed use utilized available infrastructure and contributes to diversification of the City's tax base. F. The planning reports dated 27 May 2005 and 29 June 2005 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. G. The engineering memorandum dated 30 June 2005 prepared by the City Engineer, Hakanson Anderson Associates, Inc., is incorporated herein. H. The Otsego Planning Commission opened a public hearing at their regular meeting on 6 June 2005 to consider the application, preceded by published and mailed notice; upon review of the application, the Otsego Planning Commission continued the public hearing to 5 July 2005 to receive additional information; upon receipt of additional information and other evidence, the publ is hearing was closed and the Planning C ommission recommended by a 7 -0 vote that the City Council approve the request based on the aforementioned findings. DECISION: Based on the foregoing information and applicable ordinances, the requested PUD Development Stage Plan is hereby APPROVED, subject to the following conditions: 1. Off - Street parking for Outlot L is to be satisfied though joint use of parking to be constructed on Outlot K. Occupancy of Building B shall be contingent upon the number of parking stalls required by the Zoning Ordinance being available. 2. Plans for proposed signage shall be submitted and must comply with Chapter 37 of the Zoning Ordinance and all applicable regulations of the PUD District. 3. The applicant shall submit a revised landscape plan showing a retaining wall, fence and hedge along the north side of Building B to protect pedestrians from the steep grade change between the sidewalk and the street, subject to City staff review and approval. 2 4. Application for final plat approval is required and the developer is required to execute a development contract approved by City staff prior to consideration of the final plat by the City Council. 5. All street construction plans, grading plans and utility plans and related issues are to be subject to review and approval by the City Engineer. ADOPTED by the Otsego City Council this 11 day of July, 2005. CITY OF OTSEGO By: Larry Foumier, Mayor Attest: Judy Hudson, Zoning Administrator /City Clerk 3 MEMORANDUM To: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, Clerk Dan Licht, NAC Andy MacArthur, City Attorney Bob Fields, LandCor John Brickley, LandCor True D. Ho, P.E., Metro Land Surveying & Engineering From: Ronald J. Wagner, PE Date: June 30, 2005 Re: Otsego Waterfront East Outlot L — Building B We have reviewed the Construction plans, dated 6/29/05, for the above - referenced - project and would offer the following comments: Cover Sheet — Sheet 1 1. No comments. Site Plan — Sheet 2 1. A 5' wide sidewalk must be provided along both sides of Quantrelle Avenue NE for safe pedestrian travel to and from their vehicles. (The sidewalk is shown along the north and west side of Quantrelle Avenue NE, but not along the south and east side.) The sidewalk shall be located as far from the curb as possible to promote pedestrian safety and provide space; for the installation of street signs. 2. The entrance to the parking lot does not facilitate a WB 40 semi- truck. We recommend re- aligning the curb line along the west side of the entrance. (See redlined plans.) Grading Plan — Sheet 3 \\Ha01 \shared docs\Municipal\Aotsego22xx \2500 \ot2500bldgbrvw2.doc Page 2 of 2 1. Cross sections of the sidewalk along the north and east sides of Building B must be included in the plans. 2. We recommend including the triangular piece of property at the entrance under the drainage and utility easement . to cover overland flow 'from Outlot M in a 100 - year event. (See redlined plans.) Standard Details — Sheet 5 1. The detail for a typical commercial concrete driveway must be revised to show, "24' MAX — UNLESS APPROVED BY THE CITY ENGINEER." We recommend approval contingent on the above comments being addressed. Resubmittal is required for approval. \\Ha01 \shared docs\Municipal\Aotsego22xx \2500 \ot2500bldgbrvw2.doc ITEM 9_1 COURI, MACARTHUR & RUPPE, P.L.L.P. Michael C. Couri• Attorneys at Law David R. Wendorf Andrew J. MacArthur 705 Central Avenue East Kristen H. Carr Robert T. Ruppe•• PO Box 369 • Alison K. Marwitz St. Michael, MN 55376 -0369 ',Also licensed in Illinois (763) 497 -1930 **Also licensed in California (763) 497 -2599 (FAX) courimacanhur @earthlink.net July 6, 2005 City Council Members City of Otsego c/o Judy Hudson, City Clerk . 8899 Nashua Avenue NE . Otsego, MN 55330 RE: Nelson Easement Dear Council Members: Please find attached correspondence between this office responding to the Nelson's attorney's letter regarding conveyance of an easement on their property necessary for construction of the Mississippi Shores project, as previously ordered by the City Council. The City's offer, subject to Council approval, was that the property owner be given one free hookup to City sewer and water in exchange for the easement, said hookup to be made within one year. I have spoken. with Mr. Nelson regarding this tentative offer and he has agreed with the terms of my letter, but wants to be given one year from the date of actual completion of the project or two years from date of the Agreement for hookup. I have spoken with Ron Wagner and Mike Robertson regarding this matter and we are all . m agreement that the hookup would be fair compensation for the easement, especially in light of the City costs that could result from further action. Therefore, we are recommending Council approval of the Agreement which will be reduced to writing. Ve trulyyours, • • s ew J. cArth COURT, C ARTHUR & RUPPE, PLLP Encls. cc: Mike Robertson, City Administrator Dwight Nelson Ron Wagner, City Engineer • COURI, MACARTHUR & RUPPE, P.L.L.P. Michael C. Couri• Attorneys at Law David R. Wendorf Andrew J. MacArthur 705 Central Avenue East Kristen H. Carr Robert T. Ruppe•• PO Box 369 Alison K Marwitz St. Michael, MN 55376 -0369 *Also licensed in Illinois (763) 497-1930 "Also licensed in California (763) 497 -2599 (FAX) courimacarthur@earthlink.net June 3, 2005 Dwight and Kathy E. Nelson 15556 90 Street NE Otsego, MN 55330 RE: Requested Easement Over Lot 22, Block 1, MISSISSIPPI SHORES 4th ADDITION Dear Mr. and Mrs. Nelson: This office represents the City of Otsego. The City Council recently ordered out to bid a project affecting the commercial properties just east of your residence. The purpose of the project is to improve the existing frontage road and to provide sanitary sewer, storm sewer, and municipal water service to those area businesses. It is anticipated that construction for this project will commence in July. In the course of drafting plans and specifications for the project the City Engineer, Ron Wagner of Hakanson Anderson, has identified a need to bring the sanitary sewer and water lines under your property in order to avoid tearing up the roadway again in the event that there are further required or requested extensions of sewer and water. The City does not intend to provide service to your property at this time, unless you would specifically those services. There is no contemplated assessment or charge against your property. The City Council's current policy regarding delivery of sanitary sewer and water service is that the City will not force service on properties currently utilizing operating septic systems and wells. Such service will only be provided if it is petitioned for by area property owners. The exception would be only in cases where a failed septic system presented an immediate health and public safety hazard and City sanitary sewer service was readily available. According to the Wright County property records your platted lot already has existing utility easements of 10 feet around the easterly, westerly, and northerly boundaries and an Letter to Nelsons June 3, 2005 Page 2 existing five foot utility easement on the southerly boundary. Normally, such a lot would have at least a ten foot easement on the southerly boundary. Therefore, the City is only requesting an additional 750 feet of permanent easement on your property. The requested permanent easement is only for the purposes of installing underground utilities and your property would be restored to as close as possible to its current condition at the end of the project. The City will not construct any above ground improvements within the easement area. It does not appear that the easement would in any way change your ability to construct or reconstruct buildings on the lot. I have enclosed for your consideration a permanent drainage and utility easement as well as a map of the proposed easement area drafted by the City Engineer's office. The City would like to come to an Agreement with you as soon as possible regarding the proposed easement. If you have any questions regarding this easement please feel free to call me at 763 -497- 1930 or Ron Wagner, the City Engineer at 763- 427 -5860. Very • urs, • An, wJ. • @ URI, MACA ' 1 ' & RUPPE, PLLP cc: City of Otsego Ron Wagner, City Engineer PERMANENT DRAINAGE AND UTILITY EASEMENT Dwight T. Nelson and Kathy E. Nelson, husband and wife, Grantors, for and . in consideration of One Dollar ($1.00) and other good and valuable consideration, receipt of which is hereby acknowledged, do hereby convey and warrant to the City of Otsego, a municipal corporation under the laws of the State of Minnesota, Grantee, a permanent easement for drainage and utility purposes over, under and across the following described real property in the County of Wright, State of Minnesota: The north 15.00 feet of the south 20.00 feet of the east 60.00 feet of Lot 22, Block 1, MISSISSIPPI SHORES 4 ADDITION, Wright County, Minnesota. Dated: , 2005 Dwight T. Nelson Kathy E. Nelson STATE OF MINNESOTA ) s.s. COUNTY OF WRIGHT ) Subscribed and sworn to before me this day of , 2005, by Dwight T. Nelson and Kathy E. Nelson, husband and wife, Grantors. 1 Notary Public This Instrument Drafted By: Couri, MacArthur & Ruppe, P.L.L.P. P.O. Box 369 705 Central Ave. East St. Michael, MN 55376 Phone: (763) 497 -1930 _ { 2 EASEMENT EXHIBIT City of Otsego . d ;'• 4 At 11C11 • ``1 W , on 2 g$ cos • z 190 - 5B91e 00 - E 90th Street NI. • (State Aid Highwoy No. 39) ) 114 A permonent eosement for utility and drainage purposes over, x under and ocross the north 15.00 feet of the south 20.00 feet of the east 60.00 feet of Lot 22, Block 1, MISSISSIPPI SHORES 4TH ADDITION, Wright County, Minnesota. 1 INCH = 50 FEET I hereby certify that this survey, pion or report was prepared by Ha Anson me or under my direct supervision and that I am a duly Licensed Anderson Land Surveyor under the laws of the State of Minnesoto. Assoc.,Inc. CNN Enp•..•,I one Land Sv.•yo.• 714 ltv.b, .. Arose. 1•.v.o,• !3717 763- 427 - 5e60 FAR 763 -.27 -0320 • Charles R. Christopherson, MN License No. 18420 ::Date Job No.: 0T360 JUN 14 2005 CLIFFORD C. LUNDBERG Attorney At Law Real Estate 400 Jackson Avenue Business Law Probate Taxes Wills & Trusts Elk River, Minnesota 55330 Accounting Phone: (763) 441 -1251 Fax: (763) 441 -1258 e -mail clifflundahotmail.com June 13, 2005 Andrew J. MacArthur, Attorney 705 Central Ave. East P.O. Box 369 St. Michael, MN 55376 Re: City of Otsego request for Easement for Lot 22, Block 1, Mississippi Shores 4 Addition Dwight & Kathy Nelson property Dear Mr. MacArthur, The Nelsons would be happy to consider your Easement request of June 3, 2005, but would prefer a more formal expression of consideration. The Nelson would prefer a consideration of a Waiver of all Hookup and Connection fees for Sewer and Water for a total of Two sewer and water connections for this lot. They ask for two just incase this lot is ever split or used in such a manner that two connection fees would be charged for the use requested. In addition they would ask for the proposed connections to be stubbed out and an agreement that there be no time limit for these free connections and that the free connections follow the ownership of the lot and be transferable. They do not intend to connect at this time or the near future. Thank You for your consideration Cliff C. Lundberg L2005 -030 CC City of Otsego Ron Wagner, City Engineer Real Property Law Specialist Certified by the Minnesota State Bar Association COURI, MACARTHUR & RUPPE, P. L.L. P. Michael C. Court• Attorneys at Law David R. Wendorf Andrew J. MacArthur 705 Central Avenue East Kristen H. Carr Robert T. Ruppe•• PO Box 369 Alison K. Marwitz St. Michael, MN 55376 -0369 *Also licensed in Illinois (763) 497 -1930 **Also licensed in Califomia (763) 497 -2599 (FAX) courimacarthur@earthlink.net June 16, 2005 • Cliff Lundberg Attorney at Law 400 Jackson Avenue Elk River, MN 55330 RE: City of Otsego request for Easement for Lot 22, Block.1, Mississippi Shores 4 Addition Dwight and Kathy Nelson Property Dear Mr. Lundberg: I am in receipt of your correspondence dated June 13 in which you propose on behalf of your clients two Waivers of all Connection and Hookup fees for both Sewer and Water as compensation for the requested easement. You are also requesting that there be no time limit for the free connections. The requested easement is extremely small . The current City charge for a sewer and water hookup is $9,530.00. We believe that the amount of compensation requested is excessively high for the limited property rights requested. I have discussed the matter with the City Engineer and City Administrator and we would be comfortable recommending to the City Council that they approve one free sewer and water connection to be used within the next year. The free hookup could be transferable with the property within the year time period. It has been our experience that agreements lasting over a period of years are very hard to administer and track. This offer is subject to City Council approval. Could you please discuss this tentative offer with your clients and provide me their response at your earliest convenience. Thank you for your prompt response to the initial inquiry. Very HI ours, • ewJ.l • OURI, ACARTHUR & RUPPE, PLLP Cc: City of Otsego Ron Wagner, City Engineer ITEM 11_1 MEMO Date: July 7, 2005 To: Mayor & Council Frorn: City Administrator Mike Robertson Re: City Financial Plan I have enclosed an updated copy of the City Financial Plan. This includes a wide variety of City bonds, projects, improvements, and other financing issues. There are a few areas where we do not have all financial information yet. These areas are marked with a * * * * * * * ** Please review this document and let us. know of any changes or additions you would like to see in it. • • CITY OF OTSEGO FINANCIAL PLAN JULY, 2005 This Financial Plan lists a variety of City financial issues, from improvement assessments to particular bond issues to specially created funds, along with the assumptions, agreements, and reasoning that went into the creation of each financial issue. It is intended to be used as; 1) A historical tool for anyone who wants to review past decisions and their reasoning. 2) A reference for anyone who wants to understand the City of Otsego's financial planning decisions. 3) Assistance for City staff who may not have been involved in the decision- making but who are now charged with carrying out the decisions. This document is intended to be complementary to the annual audit of City finances. The audit contains more detailed information on City finances. • 1 1991 ROAD IMPROVEMENT BOND PACKARD AVENUE The 1991 Improvement Bond was for $210,000 and was for Packard Avenue Reconstruction. The bond was called early and paid off from the Capital Improvement Fund to save on interest costs by Council resolution of April 23, 2001. Some assessments are still coming in on this improvement. Any remaining balance will be transferred to the Capital Improvement Fund after all costs are paid. 1992 CITY HALL CONSTRUCTION The construction of City Hall in 1992 was financed by debt issued by the City's Economic Development Authority (EDA). The debt issued was $450,000 and will be paid off in 2007. The debt service payment is budgeted as Rent /Debt Service in the General Fund budget each year and listed under the City Hall department. The Bonds can be called in December, 2004. $168,000 in principal remains due. Because some of the construction work was done by Councilmembers, City staff, and other volunteer labor, the building was constructed for less than estimated costs and this account (Municipal Building Construction Fund) has a surplus of $179,832 (December, 2004). The surplus has been reserved for repairs, remodeling, or expansion of City Hall. The 2003 remodeling project was funded by the Building Inspections Department Fund. 2 1994 IMPROVEMENT BOND WELL #1 The 1994 Improvement Bond was for $210,000 and was for construction of the City's Well #1. Well #1 served only Otsego Elementary School until 1999 when the City constructed the East Otsego Water System and Well #1 was connected into that system. Payments totaling $153,464 on this bond were made from the general fund between 1995 and 1999. These payments were reimbursed to the Capital Improvements Fund from the 1999 Water & Sewer Debt Service Fund by Council resolution on December 23, 2002. The remaining balance was paid off in December 2004 using funds from the Water Fund. 1996 ROAD IMPROVEMENT BOND ISLAND VIEW & MISSISSIPPI SHORES The 1996 Improvement Bond was for road improvements in the Island View and Mississippi Shores Additions in the amount of $655,000. The bond was paid for entirely by assessments. Assessments were at 7.5% interest. The bond was called in December, 2003. $215,000 in principal remained and $147,942 was in the debt service fund. The difference of $67,058 was paid from the Capital Improvement Fund. Several years of assessments still remain (approximately $56,000). Those assessments. will be deposited in the Capital Improvements Fund as they are received. In 2004 $34,398 was transferred to the Capital Improvement Fund from this account. 3 1998 & 1999 SEWER & WATER IMPROVEMENT BONDS EAST OTSEGO SEWER DISTRICT The 1998 & 1999 Sewer & Water Improvement Bonds were for the installation of Otsego's first municipal water and sewer system. This was installed in eastern Otsego adjacent to Highway 101. $4,500,000 was borrowed in 1998, and $2,595,000 was borrowed in 1999, for a total of $7,095,000. The bond payments were made from the Sewer Accessibility Charges (SAC) and Water Accessibility Charges (WAC) paid by those developers, builders, and property owners who hooked into the system. These charges were deposited into the Water & Sewer Debt Service Fund. There was enough money in the fund to pay the bonds off early at their call date of December 1, 2004. The City Council paid the bonds off early and will save approximately three million dollars in future interest costs over the original life of the bonds. • 4 1998 ROAD IMPROVEMENTS 78 STREET, QUADAY AVENUE, & PAGE AVENUE The 78` Street, Quaday Avenue, and Page Avenue improvements were constructed in 1998 and 1999 as part of three residential developments that connected to City sewer and water. Those developments were Prairie Creek, Pheasant Ridge, and Crimson Ponds Additions. The improvements consisted of Quaday Avenue from County Road 42 south to 78 Street, 78 Street from Quaday Avenue west to Page Avenue, and Page Avenue from 78 Street north to 79` Street. These improvements were paid for by a combination of MSA funds, Road Access fees paid on a per lot basis by the developers, and Park Dedication funds for the trails. The Road Access fees were intended to cover approximately 50% of the road construction costs, because that was about the cost of a residential road. The City paid the additional costs because the roads were Collector streets and were wider than a normal residential road. There is undeveloped land on the south side of 78` Street and the east side of Quaday Avenue. Because of that, both of those improvements show a deficit which will be made up when that land develops and the developers pay road access fees. The current status (12/31/04) of each of these projects is 78 Street (Between Quaday Avenue & Page Avenue) Road Improvement. There is a deficit of $257,779 in this account. This represents approximately half of the cost of the construction of this street. This deficit will be made up when the area on the south side of 78 Street is developed and assessed street access fees. Quaday Avenue (Between County Road 42 & 78 Street) Road Improvement. There is a deficit of $65,772.50 in this account. This represents approximately half of the cost of the construction of this street. This deficit will be made up when the area on the east side of Quaday Avenue is developed and assessed street access fees. Page Avenue (Between 78 Street & 85` Street) Road Improvement. Page Avenue between 79 Street and 85 Street was constructed in summer, 2002 and summer, 2003. With all work complete, there is a deficit of $14,904 in this account. 5 1999 OVERLAY STREET IMPROVEMENT BOND The 1999 Overlay Improvement consisted of the milling and overlay of a number of streets in the City of Otsego. Besides street overlays, a small amount of storm sewer work was done on 80 Street. Though begun in 1999, the improvement was not totally completed until 2001, and contractor delays caused a lot of complaints. The improvement was bonded for at the same time as the Sewer & Water improvement, and was included in the same bond issue. Consequently the bond amount of $1,800,000 was based on a cost estimate, and bids came in well under the estimate. The additional funds were transferred to the debt service account for this improvement in 2002. This, along with considerable pre - payment of assessments, allowed the City tax levy contribution to be reduced from initial estimates. The total cost was $1,425,128.40. 43% of the cost was assessed. The rest is being paid for on a yearly basis as part of the general tax levy. This improvement was assessed in November, 1999 at $1,164.50 per benefiting household unit. The assessment was for 10 years at 6% interest. There were 525 -% benefiting household units, including undeveloped acreage. In the rural parts of the improvement, acreage was assessed at one benefiting unit per 40 acres. Property owners were told that if they developed their acreage in the future, they could be assessed for each new lot created. In June, 2003, the bonds maturing in the years 2005 -2009 (totaling $925,000) were refunded. The money needed to pay these bonds off came from the 1999 Overlay. Debt Service Fund ($480,000) and $460,000 in new bonds issued at a much lower interest rate than the 1999 Bonds. The net present value of this to the City was $37,181. These new bonds will be paid by the remaining assessments due. Once the bonds are paid off, any remaining balance will be transferred to the Capital Improvements Fund. 6 ODEAN AVENUE IMPROVEMENT 1999 -2000 The Odean Avenue Improvement consisted of the reconstruction and widening of a little over two miles of Odean Avenue from County Road 39 south to County Road 37. The city received a grant of over one million, three hundred thousand dollars through the ISTEA(T -2000) federal grant program. This grant, MSA funds, assessments of benefited properties, and Park Dedication funds for the bike trail were the funding sources for the improvement. $82,571.44 of the storm sewer work benefited the Halls Pond Watershed, so it has been accounted for under that watershed. Final Costs: Construction $1,848,933.11 Engineering $ 322,221.46 Easements $ 331,797.00 Appraisals $ 54,370.00 Legal $ 25,314.50 TOTAL $2,582,636.07 Funding Sources: ISTEA Grant $1,343,558.91 MSA Funds $ 848,197.00 Assessments $ 178,500.00 Bike Trail Funds $ 60,000.00 Halls Pond Funds $ 82,571.44 TOTAL $2,512,827.35 ($69,808.72) This improvement was assessed in July 30, 2001 at $3,500 per benefiting household unit. There were 51 benefiting household units, including undeveloped acreage. In the rural parts of the improvement, acreage was assessed at one benefiting unit per 40 acres. Property owners were told that if they developed their acreage in the future, they could be assessed for each new lot created. The assessment was for 10 years at 6% interest. Of the $178,500 in assessments, $54,000 was deferred pending future development. The deferred parcels and their current (12/04) owners are; Contractor Property Development 3 Units Thomas Corbin 2 Units Emmerich Construction 2 Units Frank & Melanie Morrisette 2 Units Rex & Karen Osterbauer 1 Unit 7 The Sewer Plant Access fee was not part of Dayton's expenses that was assessed to the City of Otsego, but was the City of Otsego's cost as part of its regular SAC fee. Dayton had paid their SAC fees by paying for 20% of the cost of the construction of the sewer plant. The Otsego City Council offered all four property owners the opportunity to have the SAC fee assessed as part of the improvement assessment. The benefit for the property owners is that they could pay off the fee as part of their assessment. Those property owners who did not agree to this will have to pay the SAC fee in its entirety in the future when they hook up to City sewer. Clare T. Brauch was the only one who agreed to this. That is why her assessment is $2,766 higher than the others. The McAlpines and Schulenbergs did not agree to be assessed since they did not intend to hook up to sewer until some time in the future. The Grupas did not agree since they were intending to subdivide their property in the future. The Schulenburg assessment is lower by $4,500 because they were not charged for 1 / of a street /storm water assessment because their driveway went into County Road 36 rather than the improved City street. The City Council told the Schulenbergs that if they or future property owners ever put a driveway into the improved City street the City could assess them for the street improvement. The Grupa assessment is larger because they received Preliminary Plat approval for five additional lots, so their assessment is spread across six total lots,. That assessment was calculated as follows. Grupa Lot 1 (Existing house) $19,770 Grupa Lot 2 $19,770 Grupa Lot 3 $ 3,571 Grupa Lot 4 $ 3,571 Grupa Lot 5 $19,770 Grupa Lot 6 $19,770 Lots 3 and 4 have smaller assessments because they are paying only the Sewer Trunk and Water Trunk costs. Their driveways will go into County Road 36, so they don't pay street /storm water costs, and sewer and water laterals will be installed by the developer as part of the development of those lots, so they don't pay those costs. Grupa final platted his property into five lots in April, 2002. The City Council agreed that his assessments could be divided among all 6 of his lots. Grupa will pay off the remainder of each assessment on a per lot basis when he pulls a building permit for that lot. When Grupa pulls a building permit, the Sewer Plant Access Fee will be added to the building permit fee. 9 2001 IMPROVEMENTS - 88 STREET STREET, SEWER, WATER, & STORMSEWER The 2001 88 Street improvements were petitioned for by Christ Lutheran Church. As part of their expansion plans the City required them to be hooked up to City sewer and water. Among other benefiting property owners were the Bank of Elk River and the land owned by Mary Rose Dare. The improvements consisted of reconstruction of the existing street, construction of a new street extension, and installation of sewer, water, and storm sewer. The improvement hearing was held August 22, 2000. The total cost of this improvement was $318,158. The improvement was funded by the City out of cash balance, with the intent that it would be 100% assessed to benefiting properties. The assessment hearing was held July 30, 2001. The assessment period is for 10 years, with an interest rate of 6 %. All of the street, sewer, and water costs have been 100% assessed. The storm sewer costs ($151,162) were assessed as a storm sewer fee on a cost per acre basis to benefiting developed properties. In April, 2003 the Bank of Elk River paid all of their storm sewer fees and Christ Lutheran Church paid the fees on the developed portion of their property. Undeveloped benefiting properties will pay the storm sewer fee when they develop, as will Christ Lutheran Church on the remainder of their property. Final Costs: Street $ 21,961 Stormwater $151,162 Water $ 46,090 Sewer $ 36,347 Engineering $ 43,625 Easements $ 16,800 Legal $ 2,173 Total $318,158 • Funding Sources: Christ Lutheran Church Assessments $ 98,570 Mary Rose Dare Assessments $103,414 Bank of Elk River Assessments • $ 19,570 Storm Sewer Fees (Assessed) $*:********* Storm Sewer Fees (Deferred) $ *** * * * * * ** Total $ * * * * * * ** 10 2001 IMPROVEMENTS - PULTE SEWER & WATER EXTENSIONS, QUADAY AVENUE The 2001 Sewer & Water line extensions were installed by Pulte Homes as part of their development at Highway 101 and County Road 37 known as The Point. The sewer and water lines were extended south of 78 in order to serve the Pulte Homes development. Pulte Homes paid 100% of the costs. They were extended past undeveloped properties. When those properties develop in the future, Pulte Homes is due some reimbursement. That reimbursement is spelled out in an agreement signed with Pulte Homes. 11 2002 IMPROVEMENTS - WATERFRONT WEST STREET, SEWER & WATER, AND TRAFFIC LIGHT This improvement is the installation of street (Quaday Avenue north of County Road 39), sewer, water, storm sewer, and a traffic light at the intersection of County Road 39 and County Road 42. These improvements were for the Waterfront West commercial development located at County Roads 39 & 42. These improvements were paid for by the City out of cash balance. The City reimbursed cash balance from the proceeds of the 2003 Improvement Bond. The costs were guaranteed by the developer, LandCor, Inc., which provided a letter of Credit of $1,500,000.00. The improvement was 100% petitioned for by LandCor, Inc., which waived all hearings. Construction of the improvements began in summer 2002 and they were finished in summer 2003. The assessments were adopted on November 10, 2003. The interest rate was 7 %. Final Costs: Sewer $ 220,699 Water $ 234,034 Street $ 412,527 Storm Sewer $ 211,517 Traffic Light $ 526,125 Engineering $ 278,026 Legal $ 5,422 Other $ 7,185 Total $1,895,535 Costs were 100% assessed to benefiting properties. Portions of the assessments were paid up front. Assessments remaining as of 12/04 for the Waterfront Addition are; Lot 1, Block 1. Blackwoods Restaurant $ 338,329 2nd Add, Lot 1, Block 1. Marketplace West $ 146,098 Outlot A. (New Building) $ 63,307 3rd Add, Lot 1, Block 1. Medical Bldg $ 72,906 3 Add, Lot 2, Block 1. Holiday $ 73,852 3 Add, Lot 1, Block 2. Embers Restaurant $ 65,351 3 Add, Lot 2, Block 2. Riverview Bank $ 110,927 4 Add, Lot 1, Block 1. Hotel /Water Park., $ 309,852 Total $1,180,622 This is a reduction of $494,281 from last year's amount. A portion of these assessments are WAC & SAC fees, which will be paid to the Water & Sewer Debt Service Fund. 12 2002 IMPROVEMENTS - 85 STREET EXTENSION STREET, SEWER & WATER This improvement is the extension of 85 Street east from its intersection with County Road 42 (Parrish Avenue). This improvement includes installation of sewer'and water, storm sewer, and street reconstruction. The improvement was petitioned for by Today Companies as part of the development of a four lot business park on the south side of 85` Street. The improvement hearing was held October 22, 2001. Construction began in fall, 2002 and was completed in spring, 2003 for a total cost of $380,755. The improvement was paid for out of cash balance. The City later reimbursed cash balance from the proceeds of the 2003 Improvement Bond. The south side of the street, owned by Today Companies, guaranteed payment of their share of improvement costs with a letter of credit. The north side of the street, owned by the Kolles Family Trust, was assessed for their share. The assessment hearing was held September 25, 2003. The final assessments were set on November 24, 2003. The terms were 10 years at 4.8% interest. Final Costs: Construction $233,962 Easements $ 86,500 Engineering $ 49,569 Legal $ 8,750 Other $ 1,974 Total $380,755 Funding Sources: Today Assessment $186,500 Kolles Assessment $186,500(Deferred) MSA Funds $ 7,755 Total $380,755 13 2002 EAST OTSEGO SEWER PLANT PHASE II EXPANSION The Phase II expansion of the East Otsego Sewer Plant was ordered by Council on October 8, 2001. Construction began in spring 2002 and was completed in summer 2003. The cost of the expansion was $2,514,906. This was funded out of the Water & Sewer Debt Fund. This cost was reimbursed to the Water & Sewer Debt Fund as part of the 2003 Water & Sewer Bond. These costs will be paid for by sewer hookup charges paid by users of the system. • • • IC I 14 2003 IMPROVEMENT BOND The 2003 Improvement Bond borrowed $4,970,000 for the following uses. $2,660,000 Reimbursed the City for the Waterfront West Improvements (2002). Costs on this improvement were 100% assessed. $2,310,000 Funded the 85 Street /Page Avenue Improvement. Costs on this improvement will be paid for by a combination of City tax levies, assessments, and Park & Trail fees. 15 2003 8 5TH STREET /PAGE AVENUE IMPROVEMENTS The 85 Street and Page Avenue Improvements began in summer, 2003 and were completed summer, 2004. The improvements consisted of the reconstruction of 85 Street from Page Avenue west to Nashua Avenue, and the reconstruction of Page Avenue from 85 Street north to County Road 39. The improvements were paid for from proceeds from the 2003 Improvement Bond. The bond payments will be paid for by a combination of general tax levies, assessments, and Park 1 Dedication Funds for the bike trails. The improvement hearing was held January 16, 2003. The assessment hearing was held September 25, 2003 and the assessment was set at $4,186.72 per benefited residential parcel. The interest rate was 6% and the term was 10 years. Total Costs: Construction $1,798,902 Engineering $ 355,526 Easements $ 186,374 Other $ 2,631 Legal $ 23,548 TOTAL $2,366,981 Funding Sources: Tax Levies $2,304,996 Assessments $ 183,303 Bike Trail Funds $ 80,000 TOTAL $2,568,299 A total of $2,304,996 is scheduled to be levied on property taxes over the next ten years to pay the non- assessed portion of this improvement. Any remaining balance after the bond is paid off will be transferred to the Capital Improvement Fund. 16 _ . 2001 SLABTOWN IMPROVEMENTS The Slabtown Improvement assessment was one of the most complicated assessments ever done by the City of Otsego. The improvements consisted of sewer, water, storm sewer, and street improvements which were installed by the City of Dayton in 2001. The Public Improvement hearing was held July 31, 2000, and August 8, 2000. The Assessment Hearing was held September 10, 2001 and September 24, 2001. The assessment period is for 20 years, the interest rate is 6 %, and the first installment was paid in 2002.. These improvements were part of a larger Dayton improvement project which provided sewer and water to the "Old Village" of Dayton, along with street and stormwater improvements, while providing the same improvements to the Slabtown neighborhood, four properties of which were in Otsego. In addition, one of the Otsego properties was : in the process of being subdivided into an additional 5 lots, with the final platting of the 5 lots being delayed until' the sewer and water were installed. This was part of Otsego's construction of the East Otsego Sewer Plant, of which Dayton contracted to purchase and pay for 20% of the l Phase of the plant. Dayton entered into an agreement with the Otsego City Council to assess the City of Otsego for the improvements to the four Otsego properties, and Otsego then assessed the four properties directly. Since Dayton and Otsego''s assessment policies were different, this resulted in slightly different amounts being assessed to the Otsego properties. The total assessments were as follows. 1. Clare T. Brauch, PID #118 - 500 - 364100, 17950 62 °a Lane NE, $22,536.00 2. Earl & Elaine Schulenburg, PID #118 - 500 - 364101, 6276 Rawlings Avenue NE, $15,270.00 3. Bruce & Nancy McAlpine, PID #118- 500 - 34401, 6169 Richardson Avenue NE, $19,770.00 4. Rick & Rebecca Grupa, PID #118- 500 - 364400, 6201 Richardson Avenue NE, $86,222.00 • The breakdown of the assessment is as follows; Street & Storm Sewer $ 9,104 Sewer Trunk $ 2,033 Water Trunk $ 1,538 Sewer Lateral $ 2,380 Water Lateral $ 4,715 Sewer Plant Access Fee $ 2,766 Total $22,536 8 • 2003 SEWER & WATER REVENUE BOND The 2003 Water & Sewer Revenue Bond borrowed $11,370,000 for the following uses. Reimbursed the City $2,500,000 for the East Sewer Plant Phase II Expansion. These costs will be paid for by sewer hookup fees on users who hook into the plant. $8,870,000 funded the West Otsego Sewer & Water System construction based on preliminary cost estimates. These costs will be paid for by sewer and water hookup fees on users who hook into the system. Note: costs over initial estimate will be funded by Water & Sewer Debt Service Fund. 17 2003 WEST OTSEGO SEWER & WATER IMPROVEMENTS The West Otsego Sewer and Water improvements were constructed in 2003, 2004, and 2005, and were financed by the 2003 Water & Sewer Revenue Bond. The bond will be paid by sewer and water hookup charges paid by users of the sewer and water system. The costs incurred in the planning of these improvements were $136,436. Total construction costs are $8,191,499 for the sewer system and $3,804,503 for the water system as of 12/04. This includes costs for two improvement projects that are funded as follows. Kurtti Watermain - These trunk water and sewer lines were installed earlier than planned at the request of Zimmer Farms, Martin Farms, and * * * * * * * * * * * ** developments for a total cost of $214,845 for water and $60,684 for sewer.. These developments * * * * * ** *paid for this cost and received credits ?, or, * * * ** *will be reimbursed for these costs in the future ? * * * * ** *Ron ? ? * * *. Kittredge Crossings - Trunk water and sewer lines were extended through other properties and paid for by Farr Development's Kittredge Crossings. When the intervening area develops Farr Development will receive a portion of their WAC and SAC fees as payment for installing the lines. Costs as of 12/04 are; Construction $10,571,062 Engineering $ 1,290,306 Easements $ 57,392 Other $ 62,891 Legal $ 14,351 Total $11,996,002 18 2003 PARK CONSTRUCTION The 2003 Park Construction projects consisted of improvements to Prairie Park and the construction of School Knoll Park. These improvements were funded from the Park Development Fund, which consists of park dedication funds paid by the developers of new homes. Construction began in June 2003 and was finished in October, 2003, with additional work done in 2004. The total cost is $1,251,804 as of 12/04. Prairie Park $ 897,446 School Knoll Park $ 354,358 Total $1,251,804 2003 O'BRIAN AVENUE & 87 STREET IMPROVEMENT The O'Brian Avenue and 87 Street Improvement was petitioned for by the affected landowners. The Improvement Hearing was held September 4, 2003. Construction began in fall, 2003 and was completed in summer, 2004. The total cost was $150,745 consisting of $128,060 in construction costs and $22,685 in engineering costs. The improvement was 100% funded by, assessments. The Assessment Hearing was held August 9, 2004. The improvement was assessed at $6,465 per parcel. The assessment was for 10 years at 6%. 19 2004 IMPROVEMENT BOND The 2004 Improvement Bond borrowed $1,675,000 for the Quaday Avenue Improvement. The improvement was delayed until 2005 by federal and state review requirements. The improvement is currently estimated at $2,150,000. Costs on this improvement will be paid for by a combination of City tax levies, a Federal T2000 grant, assessments, MSA funds, stormwater funds and Park & Trail fees. • 20 2004 PARK CONSTRUCTION The 2004 Park Construction projects consisted of improvements to Prairie Park and the construction of Lily Pond Park. These improvements were funded from the Park Development Fund, which consists of park dedication funds paid by the developers of new homes. Construction began in July 2004 and was finished in November, 2004. Additional work remains to be completed. The total cost is $382,760 as of 12/04. Additional capital work will also be done to Prairie Park in 2005 by the Public Works Department and funded by the Park Development Fund. • 21 • 2004 MACIVER AVENUE & 70TH STREET IMPROVEMENT The 2004 Maclver Avenue & 70 Street Improvement will consist of the reconstruction and widening;of a little over two miles of gravel road (Maclver Avenue) from 80 Street south to County Road 37. A quarter mile of new road (70 Street) will be constructed east of Maclver Avenue. The roads will be 44 foot wide with curb and gutter and storm sewer. The improvement is being primarily' funded by Road Access fees paid by area developments. Additional funding will be provided by the MSA fund. • Construction began in summer of 2004 and was partially complete by November, 2004. The second lift of blacktop will be installed in summer, 2005. As of 12/04, $1,988,461 has been spent so far on the improvement. The improvement is estimated at approximately $3,250,000. Costs as of 12/04 are; Construction $1,643,926 Engineering $ 270,718 Easements $ 65,370 Legal $ 7,206 Other $ 1,241 Total $1,988,461 Funding Sources; Road Access Fees $ 60 % ?? MSA Funds $ 40 % ?? • Bike Trail Fees $132,000 Total $ 22 2005 89 PARELL IMPROVEMENT This improvement, the paving of an existing gravel road, has been requested by the residents by petition of a majority of affected property owners. The improvement hearing was held March 28, 2005. Construction began in May 2005 and was complete in June 2005. The assessment hearing will be held in the fall of 2005. This improvement was financed through the Revolving Capital Improvement Fund, and the assessments received will go back into that fund. Total Costs were: Construction $33,152 Engineering $ 8,353 Public Works Costs $ 1,617 Total $43,122 2005 FRONTAGE ROAD IMPROVEMENT MISSISSIPPI SHORES 6TH & 7TH. ADDITIONS This improvement consists of removing the frontage road adjacent to the older businesses along County Road 39 just west of County Road 42 including Godfather's Pizza, Tom Thumb (changed to Goodyear in 2005), Riverview Liquorette, Rainbow Day Care (changed to New Beginnings Day Care in 2005), and AMVET Veterinary Clinic. The improvement was petitioned for by some of the property owners and all of the owners ultimately signed waivers of assessment so the improvement will be 100% assessed. The Improvement Hearing was held November 8, 2004 and January 24, 2005. Construction began in July 2005 and should be completed by November, 2005. The Assessment Hearing will be held in fall, 2005. This improvement was financed through the Revolving Capital Improvement Fund, and the assessments received will go back into that fund. Total Costs are estimated at: $900,000. ; 23 2005 SEWER & WATER REVENUE BOND The 2005 Water & Sewer Revenue Bond borrowed $10,855,000 to fund the East Otsego Sewer Plant Phase III Expansion. These costs will be paid for by sewer and water hookup fees on users who hook into the system. 2005 EAST SEWER PLANT PHASE III EXPANSION The Phase III expansion of the East Otsego Sewer Plant was ordered in February 14, 2005. The expansion will increase the size of the East Otsego Sewer Plant from 400,000 gallons per day to 1 million gallons per day. Construction began in April, 2005 and is expected to be completed in fall, 2006. The estimated cost of the expansion is $10,100,000. This will be funded out of the Water & Sewer Debt Fund. The costs will be paid for by sewer hookup charges paid by users who connect to the system. Costs as of 06/05 are; Construction $1,875,463 Engineering $ 498,772 Easements $ 0 Legal $ 2,615 Other $ 6,571 Total $2,383,421 24 2005 IMPROVEMENTS - WATERFRONT EAST STREET, SEWER & WATER, AND STORM SEWER This improvement consists of the installation of street (County Road 39/90` Street extension)), sewer, water, streetlights, and storm sewer at the northeast corner of the intersection of County Road 39 and State Highway 101. These improvements are for the Waterfront East commercial development. All improvements will be assessed 100% per developer's agreement. This also includes sidewalk and storm sewer work at the County Road 39 and County Road 42 (Parrish Avenue) intersection. The improvement was 100% petitioned for by the developer, LandCor, Inc., which waived all hearings. Construction of the improvements began in summer, 2005 and is expected to be completed in summer, 2006. The Preliminary Cost Estimate is $2,150,000 A portion of these assessments are WAC & SAC fees, which will be paid to the Water & Sewer Debt Service Fund. 25 2005 QUADAY AVENUE IMPROVEMENT The Quaday Avenue Improvement consists of the reconstruction and widening of a little over 3 /a of mile of gravel road (Quaday Avenue) from 78 Street south to County Road 37. The road will be 44 foot wide with curb and gutter and storm sewer. The improvement is partially funded by a Federal T2000 grant the City received. Additional funding will be provided by tax levies, stormwater fees, assessments, and Park & Trail fees for the bike trail. The Improvement Hearing was held April 26, 2004. Due to delays in Federal and State review of the plans, the improvement could not start until summer, 2005. Construction began in the summer of 2005 and will be substantially complete by November, 2005. The second lift of blacktop will be installed in summer, 2006. The improvement is estimated at approximately $2,125,000. Costs as of 12/04 are; Construction $ 0 Engineering $ 41,349 • Easements $ 62,913 Legal $ 3,378 Other $ 768 Total $ 108,408 Funding Sources (estimated): T2000 Grant $ 530,000 Tax Levies $ * * * * * * * ** Assessments $ * * * * * * * ** Stormwater Fees $ * * * * * * * ** Bike Trail Funds $ 40,000 TOTAL $ 26 2006 HIGHWAY 101 IMPROVEMENTS These improvements consist of; 1) Forcemain and watermain realignments as part of the State's Highway 101 Improvement in 2006. Estimated Cost: $270,000 Funding Source: Sewer & Water Funds 2) Adding curb and gutter and making stormwater pond adjustments in the County Road 39 and County Road 42 area in 2006. Estimated Cost: $15,000 + ? ?? Funding Source: C &G - Capital Improvement Fund Stormwater - Storm Sewer Fund 3) Quantrelle Avenue Improvements for Highway 101 Market with street, sewer & water, and storm sewer in 2008 after completion of MNDOT improvement. Estimated Cost: $700,000 Funding Source: 100% Assessed except for Trunk Water line, which would be Water Funds. 4) 75 Street Improvement (Quaday Avenue to Highway 101 Frontage Road) with street, sewer & water, and storm sewer in 2006 or depending on development. Estimated Cost: $210,000 Funding Source: Capital Improvement Funds for north side, deferred assessments for south side. 5) 72nd Street Improvement (Quaday Avenue to Highway 101 Frontage Road) with street, sewer & water, and storm sewer. Estimated Cost: $130,000 Funding Source: 100% assessed, done only at development or request of VFW. 6) Queens Avenue Realignment (County Road 36 North), upgrade road to urban section with sewer and water. MNDOT will only construct rural section. (Also known as the City Engineer's Pipe Dream.) Estimated Cost: $120,500 Funding Source: Unknown. 7) Queens Avenue Reconstruction, reconstruct road with curb & gutter, sewer, water, and storm sewer all the way to north to where it currently ends. (Known as the City Engineer's Big Pipe Dream). Estimated Cost: $605,000 Funding Source: Unknown. • 8) County 36 Grade Raise, raise the road to extend sewer and water. Estimated Cost: $235,000 Funding Source: Unknown. 27 2005/2006 IMPROVEMENT BOND The 2005 (or 2006) Improvement Bond will borrow funds for; 1) 2005 Waterfront East improvements of street, sewer, water, and storm sewer. 2) 2006 Highway 101 Improvements. 3) WEST OTSEGO STREET ACCESS FEES The West Street Access Fees consist of fees paid per lot by developers for new development to construct their portion of collector roads needed to serve the new developments. State law does not allow 100% of the cost of collector roads to be assessed to new development as they are considered to provide benefit to the rest of the City. Consequently developers are assessed road access fees based on the estimated cost of a local street. The West Street Access fees consist of two separate funds. Maclver Avenue /70` Street Fund consists of those fees collected for development located east of County Road 19 and is intended for the construction /reconstruction of Maclver Avenue and 70` Street. This fund has a balance of $395,850 as of 12/04. 6/05 balance is $1,176,655. All of this balance is needed to fund the Maclver Avenue Improvement. Kadler Avenue /70` Street Fund consists of those fees collected for development located west of County Road 19 and is intended for the construction /reconstruction of Kadler Avenue and 70` Street. This fund has a balance of $268,730 as of 12/04. 28 FUTURE IMPROVEMENTS This list of improvements contemplated in the near future (5 years ?) is listed below. 70TH STREET BETWEEN MACIVER AVENUE AND COUNTY ROAD 19. (Phase I) This project requires the cooperation of the City of Albertville and will be done under an agreement with Albertville. It would consist of a two lane rural section road with gravel shoulders and ditches. 70` STREET EAST OF MACIVER AVENUE This would be an extension from the new road currently being built on 70 Street '4 mile east of Maclver. Avenue. 70 would extended % mile further east. QUEENS AVENUE FRONTAGE ROAD This would be an extension of the existing frontage road on the east side of Highway 101. The road would run north from Elk River Collision through the former Bobendrier property to 65` Street. RANDOLPH AVENUE This would be a new major north -south collector road that would run from County Road 36 north to 65` Street in SE Otsego. This road would be constructed as part of the Orrin Thompson development. 70TH STREET BETWEEN MACIVER AVENUE AND COUNTY ROAD 19. (Phase II) This project requires the cooperation of the City of Albertville and will be done under an agreement with Albertville. It would consist of widening.a two lane rural section road into a four lane divided road with curb and gutter. 29 MINNESOTA STATE AID (MSA) FUNDS Otsego receives MSA funds on a yearly basis from the State of Minnesota for road maintenance and road, improvements. The amount of those funds is determined by State formula, which is based on population and mileage of City roads. Twenty five percent (25 %) of the funds are designated for road maintenance. The funds designated for road maintenance by the State have gone into the general fund on a yearly basis to help pay for road maintenance. This page lists the history of the road construction funds. YEAR MSA REVENUES 1991 $344,397 (25% not allocated to maintenance) 1992 $241,069 1993 $238,453 1994 $219,945 1995 $207,013 1996 $229,489 1997 $221,271 1998 $231,002 1999 $229,774 2000 $261,658 2001 $240,415 2002 $253,232 2003 $251,747 2004 $289,172 Otsego has also advanced encumbered $750,000 in MSA monies as of 12/03 for a total of $3,919,465. MSA PROJECT EXPENDITURES Nashua Avenue (CSAH39 to 85 Street) $ 474,391 85 Street (CSAH42 to Page Avenue) $ 295,295 78` Street /Quaday Ave /Page Ave $ 772,850 Odean Avenue (CSAH39 to CSAH37) $ 848,197 85 Street Extension (CSAH42 to the East) $ 7,755 85 Street (Page Avenue to Nashua Avenue) $ 0 Maclver Avenue (60` St to 80` St) (12/04) $ 518,636 TOTAL $2,917,124 There is $868,105 (as of 6/05) in MSA funds available. The estimated amount to be available at 12/05 is zero. 30 DEVELOPMENT ASSISTANCE The City of Otsego currently has two development assistance agreements, both for tax rebates, with Long Haul Trucking and Apex Warehouse. LONG HAUL TRUCKING On December 14, 1998, the City of Otsego signed an agreement with Long Haul Trucking, Inc. to provide financial assistance as part of the development of the Otsego Industrial Park. That assistance would be the lesser of $6,500 a year or the total of the City portion of property taxes paid by Long Haul Trucking, Inc., and would run for seven years. The payments made are listed below. Year Payments 2004 $ 3,415.41 2003 $ 2,490.97 2002 $ 2,920.24 2001 $ 2,773.79 2000 $ 2,844.69 1999 $ 3,162.11 Total $17,607.21 APEX WAREHOUSE On December 15, 1998, the City of Otsego signed an agreement with Apex Business Center to provide financial assistance as part of the development of Apex Business Center. The total assistance would be 3.75% of the building market value for Pay 2000, and would be paid from 30% of the City portion of taxes received yearly until such time as the assistance was fully paid. The Pay 2000 estimated market value of the Apex Business Center was $1,842,200. This means the total assistance will be 3.75% of that amount, or $69,082.50. The total amount of taxes paid to the City' in 2004 was $20,439.66. 30% of that is $6,131.90. That check, plus the previous payments that are listed below, reduces the total amount of assistance owed to Apex to $36,419.24. Year Payments 2004 $ 6,131,90 2003 $ 7,181.64 2002 $ 8,435.83 2001 $ 5,636.96 2000 $ 5,276.93 Total $32,663.26 31 RESERVE FUNDS (As of DECEMBER 31, 2004) Reserve funds are necessary for financial management for several reasons. Some reserves are for specific projects that are contemplated in the future, some are for assistance with improvement projects that cannot be 100% percent assessed, some are for cash flow purposes,; and some are for emergencies. Cash Flow /Budget Reserve The City receives its property tax revenues in July and December. It receives its State aid payments in July and December. Because of this, the City needs to have funds on hand to pay for the first six months of its operations. The City's auditors have recommended that Otsego have a reserve of at least 40 -45% of its general yearly budget. Year Cash Flow Reserve 2000 $ 644,561 2001 $ 710,411 2002 $ 791,000 2003 $ 945,979 2004 $1,004,940 Water & Sewer Debt Service Fund (East Otsego) The Water & Sewer Debt Service fund contains the Water Access Charges (WAC) and Sewer Access Charges (SAC) paid by the developers and builders of new homes and commercial buildings in the sewer district, as well as the SAC /WAC fees paid by existing homes and buildings that hooked up to City sewer and water. These funds are used to make the payments on the seven million dollars that the City'borrowed to construct the sewer and water system. This fund currently has a balance of $1,122,499, which is a decrease of $6,770,346 from 2003. This reduction was due to paying off the bonds early in December, 2004. Paying the bonds off early will result in a savings of almost $3,000,000 in future interest payments. Park Development Fund This fund consists of the Park & Trail fees paid by developers when they plat their land. These fees are used for the purchase of park land, construction of parks, purchasing park equipment, and construction of trails. This fund currently has a balance of $2,196,289 which is an increase of $1,583,591 from 2003. In 2004 Lily Pond Park was constructed while the City took in a lot of park fees from new development. This does not include the 2005 reimbursement payment to the General Fund for Prairie Park. 32 Park Shelter Fund This fund consists of donations and surpluses from several years of Park & Recreation budgets which were used to construct the Prairie Park shelter in 2001, This fund currently has a balance of $0, which is unchanged from 2003. Park Tree Fund This fund consists of donations and grants for the purchase of trees for City parks, trails, and boulevards. This fund currently has a balance of $2,993, up $43 from 2003. Building Inspection Fund This fund tracks the revenues received from building permits and septic permits on a yearly basis along with the expenditures for the Building Inspection contract. At the end of each year, all surpluses are transferred to other City funds, typically the Capital Improvement Fund or General Fund, and this fund starts the year with a zero balance. In 2004 there were revenues of $902,377 and expenditures of $393,144. $89,227 has already been transferred to the General Fund budget. $372,766 was transferred to the Revolving Capital Improvement Fund from this fund. Revolving Capital Improvement Fund This fund consists of; cash left over when improvement bonds are closed out, delinquent assessments still coming in on closed bonds, assessments on City financed (non- bonded) improvements, budget surpluses from previous years, and transfers of surplus building permit revenues. This fund is intended to be used to finance smaller City improvements that are not bonded and to finance the portion of City improvements that are not supported by other fund sources such as MSA funds, State or Federal grants,, and assessments. The current balance in the fund is $1,899,368 which is an increase of $477,083 from 2003. The transfers to this fund in 2004 were $372,766 from the Building Permit Fund, $85,475 in closed bond funds and assessments, and $18,842 in interest earned. There were no expenditures from this fund in 2004. Revolving Capital Equipment Fund This fund consists of funds transferred to it from other funds, typically surplus revenues from prior budget years. This fund is set up to purchase new City equipment either outright or provide a source of yearly payments, so that the purchase of a major piece of equipment does not strain the budget in any one year. Because budget surpluses from 2003 and 2004 were transferred to this fund, the balance in the fund is $197,525, an increase from - $8,552 in 2003. As of 6/05 there is $102,953 in the fund. 33 Fire District Funds The Fire Funds consist of the funds assessed each property in the City for fire protection. 2000 was the first year these funds were broken into sub - districts for each fire department. Elk River Fire District - There is a balance of $330,758 in this district, an increase of $113,792 from 2003. The City was billed $60,515 in 2004 from Elk River for fire protection. Council is currently, accumulating funds for construction of a fire station in this district. Albertville Fire District - There is a balance in this district of $3,479 a decrease of $17,808 from 2003. This is because Albertville billed late and was paid for both 2003 and 2004 in 2004. The combined billing of both years was $45,268. The balance in this district should grow rapidly due to new development. Council is currently looking at accumulating funds for construction of a fire station in this district. Rogers Fire District - There is a balance in this district of $12,106, which is an increase of $4,168 from 2003. The City was billed $6,669 in 2004 from Rogers for fire protection. Monticello Fire District - There is a balance in this district of $3,079, which is an increase of $3,604 from 2003. The City was billed $12,825 in 2004 from Monticello for fire protection. Watershed Funds The Watershed Funds consist of storm sewer work done by watershed. This work is funded by the storm sewer fees paid by developers and assessments to property 'owners benefited by storm sewer improvements. The watershed districts are established by the City. North Mississippi Watershed Fund - There is a deficit in this fund of - $151,014, which is a decrease of $10,362 from 2003. This is because most of the trunk storm sewer facilities in this district have been completed in advance of development. As this area develops further, particularly Otsego's Waterfront and the 88 Street & Quaday Avenue area (Kolles Farm), the fees received from development should bring this fund into balance. South Mississippi Watershed Fund - There is no balance in this fund, which was established in 2003. This watershed district mainly covers the area east of Highway 101 and north of 65` Street which has not yet developed. 34 Lefebvre Creek Watershed Fund - The balance in this fund is $30,170, which is a decrease of $121,304 from 2003. The majority of new residential development in east Otsego is occurring in this district. While fees are still being received in this watershed, the City continues to work to improve the capacity of Lefebvre Creek. Work was done on the lower stages (below County Road 42) of Lefebvre Creek in fall, 2003. The work remaining to be done in this watershed is cleaning out the ditch upstream from 78th Street and the construction of a regional pond as part of the 2005 Quaday Avenue Improvement. Halls Pond Watershed Fund - There is a deficit in this fund of - $86,407 which is unchanged since 2003. This represents the amount of storm sewer work done on the Odean Avenue Improvement (1999 -2000) beyond what was necessary to capture storm water generated by Odean Avenue. It is principally the cost of establishing the Wilson -Berge storm water pond on 85 Street and Odean. It also represents minor improvements made to the Heritage Hills pond in 2003. Otsego Creek Watershed Fund - The balance in this fund is $1,137,739. This is an increase of $979,428 over 2003. This watershed covers the bulk of new development in West Otsego. Otsego Creek is scheduled to be improved from County Road 19 to the Section 30 Wetland this fall. Storm sewer fees paid by new development will fund and reimburse this account. Municipal Building Construction Fund This fund consists of money left over after the construction of City Hall. The money was saved from the construction bid price because Councilmembers, staff, and volunteers did a lot of the work to save money. This money is reserved for the construction of an addition to, or major remodeling of, City Hall. The balance in this fund is $179,832, an increase from $176,569 in 2003. Remodeling in 2003 was funded from the Building Inspections Department funds. Community Center Fund This fund was established by Council action on March 8, 2004 for the future construction of a community center. It consists of funds paid as part of the park & trail fees by developers of new housing units. It also consists of funds obtained from donations, grants, and other sources for the purpose of constructing a community center. The balance in this fund is $408,553 as of December, 2004. 35