ITEM 3.2B SCC 9.8.2014 MinutesSPECIAL CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
September 8, 2014
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:21 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Tom
Darkenwald and Doug Schroeder.
Staff: Lori Johnson, City Administrator; Dan Jordet, Administrative Services Director; Daniel
Licht, City Planner; Andy MacArthur, City Attorney; Ron Wagner, City Engineer; and Tami Loff,
City Clerk. Parks and Recreation Manager Ross Demant arrived at 9:00 PM.
1. Minnesota Native Landscapes Development Proposal.
Minnesota Medical Solutions Representatives Dr. Kyle Kingsley and Community Outreach
Director Meeka Duffy along with Minnesota Native Landscapes owner Joe Schaeffer
presented a proposal for a medical cannabis cultivation facility. The Council agreed to place this
item on the September 22, 2014 City Council meeting agenda.
2. Street Lights within Mississippi Shores.
City Engineer Wagner reviewed the staff report. He stated Elk River Municipal Utilities will be
doing some electrical upgrades within the Mississippi Shores development and are wondering if
the City would like to incorporate the cost savings of mobilization and upgrade the area to meet
the City Ordinance regarding street light placement. City Engineer Wagner reviewed a map of
proposed locations and upgrades. The City Council agreed with map but recommend removal of
lights #2, #4 and #8. They also asked City Engineer Wagner to get a cost to upgrade and
takeover of the street light at Page and 90th Street and for the addition of a light at Page and
92nd Street. They further directed City staff to look into LED rebates.
Mayor Stockamp motioned to remove lights 2, 4 and 8 from the proposal and to
approve the remaining four lights in the amount of $5,800.00 plus tax out of the
Capital Revolving Fund. Seconded by CM Warehime. All in favor. Motion carried.
3. 2015 Budget Discussion.
City Administrator Johnson reviewed the breakdown of the payments to Softtronics for the
Information Technology budget. The City Council agreed with IT budget as presented.
City Administrator Johnson reviewed Street Budget; after review by City staff a budget of
$12,800 for sign/signal materials is recommended for 2015. The City Council concurred.
City Administrator Johnson and Parks and Recreation Manager Demant reviewed Parks
Maintenance budget in detail. City Administrator Johnson stated that $3,500 has been added to
the proposed revenue budget for field use fees. There was discussion on the purchase of
hockey boards. The City Council agreed they should be purchased in 2014. CM Schroeder
suggested checking with the Minnesota Wild for contributions and Mayor Stockamp suggested
checking the LMC website for used hockey boards. There was discussion on the Roger Youth
Hockey gambling license; they have not submitted their quarterly contribution of net profits to
the city per our Ordinance. Administrative Services Director Jordet said they have a new
president and he has been in contact in an effort to collect the payment due to the City. There
was discussion on using those funds to purchase the hockey boards. City staff will have an
update at the budget meeting next Monday.
Parks and Recreation Manager Demant reviewed the broom attachment for the skidster and a
Boss V -plow request and stated the Blizzard plow would be traded in.
Mayor Stockamp questioned the purpose of the $6,000 playground budget. Parks and
Recreation Manager Demant said for repair or replacement of current equipment.
City Administrator Johnson stated additional seasonal staffing has been requested for the Parks
department. Parks and Recreation Manager is requesting one additional general maintenance
seasonal staff at 27 weeks at $11.00 per hour. The City Council concurred.
Mayor Stockamp asked if the City is no longer spraying along roadways for weeds. She noticed
along Page, Quaday and 78th Street the weeds are bad and that she know is the past those
have been sprayed. City Administrator Johnson stated she believed it was due to a staff
shortage and said she will follow up with Kevin Lamson from the streets department.
Kaleidoscope Agreement: City Planner Licht reviewed the proposed agreement for playfield and
parking lot use with Kaleidoscope in lieu of park dedication. Parks and Recreation Manager
Demant estimated around $3,000 a year for maintenance cost. CM Warehime questioned if 84
stalls are enough parking. City Planner Licht said yes it meets requirements.
There was discussion about the Kaleidoscope bond and the $80,000 issuance fee that will be
received. Administrative Services Director Jordet said per the recently adopted policy, once
received, City Council direction on the use of the funds will be requested.
The City Council agreed that the Kaleidoscope agreement should be added to the September 22
consent agenda for approval.
City Administrator Johnson and Parks and Recreation Manager Demant reviewed the Recreation
budget. The City Council concurred with the budget as presented.
Prairie Festival: Parks and Recreation Manager Demant reviewed the budget for the Prairie
Festival and the City Council concurred.
City Administrator Johnson and Parks and Recreation Manager Demant reviewed the Prairie
Center budget and the City Council concurred.
City Administrator Johnson reviewed the Administration budget. City Clerk Loff reviewed the
laserfiche progress to date along with a request for a part time Deputy Clerk/Administrative
Assistant for 2015. The City Council concurred. City Administrator Johnson reiterated that the
proposed budget does not include funding for new staffing requests.
Council Member Darkenwald left at this time due to another commitment.
City Administrator Johnson suggested that the Economic Development department budget, and
employee compensation be carried over to the September 15 special meeting. The Council
concurred.
4. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Heidner. All in favor.
Motion carried. Adjourned at 10:35 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk