Item 3.13 Fleet Purchase Roller Trailer
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works Street Operations Manager Lamson January 27, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.13 – Fleet Purchase
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve a fleet vehicle purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2025 Fleet Capital Improvement Plan (CIP) includes the replacement of a 2004 rubber tire roller trailer. This piece of
equipment is an integral part of gravel road maintenance blading and is also used when applying dust control
applications. Staff is recommending that the current trailer be replaced with a slightly larger and heavier model which
will provide additional compaction capability to the road after blading, and it will be more efficient.
Staff has obtained quoted pricing from Swanston Equipment for a WRT PT-15 Roller Trailer in the amount of $17,700.00,
which is within the amount budgeted of $24,360.00 in the 2025 CIP. The purchase price is net of a trade allowance on
the current trailer which staff is recommending acceptance of the trade value rather than selling via auction.
The Public Works Subcommittee was presented with this information at their January 22, 2025, meeting and
recommended consideration of approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Swanston Equipment
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the purchase of WRT PT-15 Roller Trailer from Swanston Equipment in the amount of $17,700.00;
and to authorize staff to accept the trade allowance for the current trailer.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 – Revolving Capital Equipment Yes
QUOTE
New WRT PT-15
Swanston Equipment
DATE: JANUARY 8, 2025
3450 W. Main Ave, Fargo, ND 58103
Phone 701-293-7325 Fax 701-293-9468
www.swanston.com
EXPIRATION DATE FEBRUARY 8, 2025
TO City of Otsego – Attn: Brad Sherrill
SALESPERSON PAYMENT TERMS DUE DATE
Jon Saetre/Shawn Suess Due on receipt
QTY DESCRIPTION UNIT PRICE LINE TOTAL
1
NEW WRT PT-15 Roller
Equipped as follows:
*Heavy 1/4 " Plate construction with formed top
edges on main body
*140 cubic foot capacity on15 wheel model
*8’6” wide rolling width
*Drain hole in main body
COMPACTION:
*8.50 -90-15 - 6 ply rating, smooth roller tires
MECHANICAL:
*Sturdy structural steel channel removable tow
hitch
*Bronzed bushed king pin
*Heavy duty 6 bolt hub
*Drop center rims
*Cast steel hub caps
*One size triple sealed Timken bearings used throughout
*3500lb Rims
FOB Fargo, ND $23,200.00
1 City of Otsego Trade – Used WRT PT-15 SN 197705 ($6,000.00)
1 Freight to Otsego, MN $500.00
Sales tax not
included
TOTAL $17,700.00
Quotation prepared by: ______________________________________________________________________________________________
This is a quotation on the goods named, subject to the conditions noted below:. If you want the tires foam filled it is $335 per tire.
To accept this quotation, sign here and return: __________________________________________________________________________
THANK YOU FOR YOUR BUSINESS!