Item 3.15 Fleet Purchase Utility Terrain Vehicle
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works Street Operations Manager Lamson January 27, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.15 – Fleet Purchase
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve a fleet vehicle purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2025 Fleet Capital Improvement Plan (CIP) includes the replacement of a 2014 Kubota utility vehicle, which has
1,200+ hours on it and is used frequently by the department on tasks from stormwater work to our manhole
replacement project. It is an extremely versatile piece of equipment that allows access for staff where pickups can’t
access. The City has two other similar UTV’s in the Utilities and Parks & Recreation Departments which also supports
the recommendation of this piece of equipment in streamlining equipment.
Staff has obtained state contract quoted pricing from Midwest Machinery Co. for a 2024 John Deere XUV835R UTV in
the amount of $29,000.00, which is within the amount budgeted of $38,656.00 in the 2025 CIP. The purchase price is
net of a trade allowance on the current UTV which staff is recommending acceptance of the trade value rather than
selling via auction.
The Public Works Subcommittee was presented with this information at their January 22, 2025, meeting and
recommended consideration of approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Midwest Machinery Co.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the purchase of a 2024 John Deere XUV835R UTV from Midwest Machinery Co. in the amount of
$29,000.00; and to authorize staff to accept the trade allowance for the current UTV.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 – Revolving Capital Equipment Yes