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Item 3.16 2025 Mill and Overlay and Striping Project Approve Plans and Specifications and Order Advertisement for Bids Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works City Engineer Wagner January 27, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty 3.16 – 2025 Street Maintenance Project STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends the City Council approve the Plans and Specifications and Order Advertisement for Bids. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: At a meeting on November 25, 2024, the City Council authorized the preparation of plans and specifications for the 2025 Street Maintenance Projects (Mill & Overlay and Paint Striping). The plans and specifications have been completed and are being presented for approval and authorization to initiate the bid process. The Mill and Overlay sections of the project can be noted on the attached project map and have Pavement Condition Index (PCI) ratings from 48 to 66. The paint striping project includes approximately half of the City streets that have paint striping and can be noted on the attached project map. The Capital Improvement Plan (CIP) includes total street maintenance project funding in the amount of $1,373,987, which is more than the project engineer estimates of $1,286,241. The Public Works Subcommittee was presented with this information at their January 22, 2025, meeting and recommended consideration of approval by the City Council. SUPPORTING DOCUMENTS ATTACHED: • Mill & Overlay Project Map • PCI Rating Map • Paint Striping Project Map • Engineer’s Estimate POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve the Plans and Specifications and Order Advertisement for Bids for the 2025 Mill & Overlay and Paint Striping Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 201 - Pavement Management Yes ¯ 456738456738 456738 456742 456742 456742 456742 456736 456739 456739456739 456719 456719 §¨¦9 4 456737 456718 95TH 10160TH 85TH 80TH KADLER94 70TH O DEANRIV E RPAGEPARRISHMACIVERLABEAUXNASHUA75TH 53RD 83RD QUEENSJABER65THMASON78TH77THQUAMPARKMCALLISTER91STQUADAYJALGER90THMARLOWE PACKARDOHLAND96THOGRENJASON O BRIAN89TH RAWLINGS58TH 101ST 61ST 88TH 87TH 72N D73RD KALDERNABER9TH QUINOAKWOODPARELL82ND 71ST 74TH 81ST 92ND 54THKAGANJANDEL 59TH 7 6 T HJAMESLANDER NEEDHAMRAMIERKAHLEROHLAND 62ND 84TH 93RD PALMGRENQUALELARGE105TH67THMARTIN FARMSRANDOLPHOGDEN94TH 63RD 103RD ODELLKITTREDGE 51STO DAY 97TH MARSHALLSERVICE LYDIAOCHOANELMARKQUI GLEY99TH KALLANDQ UIL L E Y 6 9 T H MARXPADGETT68TH 56T H 52NDNADALANAPIERKALENDA LAMBERTNASONO CEA N MACKENZIEMARTINLANNONLASALLEKAEDINGLAMONTRA DF OR D79TH PARKVIEWS IO U XLACHMAN 57THMA C L Y N NRATHBUNPARKINGTONJANSEN75TH QUAKERMARQUETTENAUGHTOR 64TH P A R Q U E T 55TH 66THLANGLEY O DELLPARSONRANGERMACKENIZIEO R GE NNANTUCKETKAHLLANDAUPARISODAY88TH BIRCHPINNACLELARABEE QU A NT R E L L E QUARRYQUAIL QUENROEPALISADESMACLARENO'BRIANR A M S L U N DMANCHESTERLASALLE O'DELLPADREKAISERKEADINGRACHELEPRAIRIE CREEKLANCASTERPARELL 89TH 71ST82ND 89THM A S O N O DAY88TH 76TH 95TH 74TH QUENROELANNON84TH 78TH 76TH76TH 6 5 T H 88TH 78T H 57 T H74THPARKINGTONPACKARD87THLAMBERTLARGE73RD71ST 79TH 74TH 83RD 83RD 83RD LANDAU94TH 78TH QUAM78TH L A S A L L E 62NDKALLANDMACKENZIE 87TH 56TH 7 3 R D SERVICE 90TH OCHOAQ U A N T R E L L E 59THPARELL62NDJALGERODELL75TH88THPACKARDO BRIANMARLO WE 81ST 54TH 75TH 75TH SERVICE 87TH 72 N DPACKARD89TH 6 2 N D 96TH MARTINMARXLANDER72NDKAHLER93RD 72ND RAMIER62NDMARLOWE78TH 75TH 62ND 81STPARI SOCHOA 66THJABERLAMONT PARELL7 7 T H 71ST 77TH 79T H JAMES 92ND73RD 56TH 91ST 71ST 73RD 62ND 97TH 60TH 89TH 72ND67TH 71ST 65TH 88TH 74TH 9 2 N D NABER77THPARRISH67TH 93RDLARGE 83RD 70TH 72ND QUADAY75TH72N D 54THPARKVIEW87TH 62ND 83RD 79TH 90TH O DAYK A L L A N D PADGETTLARGE 61STODAYOGREN77TH 7 3 R D 76T H 84TH91ST 81 S TOAKWOOD ODELL73RD 74TH 77TH 77TH 96TH PALMGRENNASHUA61ST 81ST 75TH MASON71ST 96TH P A C K A R D76TH QUEENSPALMGREN 67THPAGE9 2 N D 58TH 73RD 92ND PARELLPACKARDO DELL93RD 101PALI SADESO DELLPARSONPARQUET6 5 T H 82ND77TH OGDEN94 O DAYQUADAY77TH ODELL88TH 85TH PARK79TH 84 T H OCHOAMACKENZIEQUADAYLAMBERT KAHLER K A G A N 81ST 79TH OAKWOOD85TH 87TH 67TH 73RDLAMONT81ST 9 6 T H L AR GE 70THLARABEEMARQUETTE74TH 85TH 93RD 56TH 95TH 80TH RIVER 65TH 71ST 60TH 7 2 N D 83RD96TH 92ND QUILLEY90TH OGRENLANDER71ST OCHOA JANSEN 10195TH 94 70TH 60TH RIVERPARRISHLABEAUX90TH 53RD 65TH JASON OAKWOOD71ST74TH 7 2 N DWILLOW 60TH 94 70TH 10170TH 85TH 80TH KADLERO DEAN70TH 60TH PAGEMACIVER75THNASHUA83RD 65THQUEENSJABER78THMASON77THQUAM91ST PARK MCALLISTER90TH QUADAYJALGERPACKARDMARLOWE9 6 T H 8 9 T H 58THOHLANDOGRENO BRIAN101ST 61ST 88TH 87TH 72ND7 3 R D 9TH KALDERNABERQUIN82ND7 4 T H 71ST92ND PARELL95TH 5 4 T H 59THKAGAN76THJANDELJAMES 62 ND RAMIERKAHLER 93RD OHLAND 105TH 94TH QUALEPALMGREN103RDOGDEN ODELL69TH 68THPADGETTNASONKALENDAMARTINJANSEN O DELLMACKENIZIE 92NDJALGER 72ND 77TH 7 6 T H 9 6 T H 89TH 78TH 73RD 85TH QUADAY96TH 85TH 74TH 73RD65TH 89TH 74TH 7 3 R D 78TH 88TH JABER88 TH 6 2 N DOGREN73RD96TH 75TH 87TH91ST 7 4 T H76THJANSENPCI RATING MAP-2024 K:\GIS\Projects\Municipal\OTSEGO\OT387 (Streets)\2024\2025 Roads Mill and Overlay.mxd Legend 48 49 - 57 58 - 63 64 - 66 67 - 72 73 - 78 79 - 81 82 - 87 88 - 93 94 - 96 97 - 100 July 8th, 2024 Future/Gravel Project Areas Mill & Overlay Mill & OverlayDuerr CreekPCI=48 Mill & OverlayZimmer Farms 1st, 2nd, 3rd, 4th & 5th AdditionsPCI=63 Mill & OverlayRemington CovesPCI=54 Mill & OverlayHertiage Plains 1st & 2nd AdditionPCI=66 Mill & OverlayPark AvePCI=54 Mill & Overlay88th StPCI=63 Mill & OverlayQuaday Ave NEPCI=57 Mill & OverlayQueens Ave PCI=66 Mill & OverlayQueens AvePCI=51 Engineer's Estimate City of Otsego 2025 Mill and Overlay and Striping Project Mill & Overlay Item No. MnDOT Spec Description Estimated Quantity Unit Unit Price Extension 1 2021.501 MOBILIZATION 5 EA 3,000.00$ 15,000.00$ 2 2357.506 BITUMINOUS MATERIAL FOR TACK COAT 6663 GAL 6.00$ 39,976.74$ 3 2232.501 MILL BITUMINOUS SURFACE 133256 SY 1.00$ 133,255.81$ 4 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 1.5" LIFT 12087 TON 75.00$ 906,503.89$ 5 2563.601 TRAFFIC CONTROL 5 EA 2,000.00$ 10,000.00$ 1,089,736.44$ 1,089,736.44$ 54,486.82$ 1,144,223.26$ Striping Item No. MnDOT Spec Description Estimated Quantity Unit Unit Price Extension 1 2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT 80717 LF 0.28$ 22,600.76$ 2 2582.503 4" BROKEN YELLOW - PAINT 2518 LF 0.14$ 352.52$ 3 2582.503 4" SOLID LINE YELLOW - PAINT 23101 LF 0.14$ 3,234.14$ 4 2582.503 4" SOLID LINE WHITE - PAINT 179846 LF 0.14$ 25,178.44$ 5 2582.503 4" BROKEN LINE WHITE - PAINT 990 LF 0.14$ 138.60$ 6 2582.503 12" SOLID LINE WHITE - PAINT 14477 LF 3.20$ 46,326.40$ 7 2582.503 24" SOLID LINE WHITE - PAINT 1307 LF 3.50$ 4,574.50$ 8 2582.503 24" SOLID LINE YELLOW - PAINT 1836 LF 3.50$ 6,426.00$ 9 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT 274 EACH 55.00$ 15,070.00$ 10 2583.518 PAVEMENT MESSAGE - PAINT 53 EACH 70.00$ 3,710.00$ 11 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 3397 SF 2.25$ 7,643.25$ 135,254.61$ 135,254.61$ 6,762.73$ 142,017.34$ 1,286,240.60$ TOTAL ESTIMATED MILL & OVERLAY AND STRIPING PROJECT COST Total Estimated Construction Cost Engineering and Construction Administration (5%) Engineering and Construction Administration (5%) TOTAL COST TOTAL COST TOTAL ESTIMATED CONSTRUCTION COST Total Estimated Construction Cost TOTAL ESTIMATED CONSTRUCTION COST