Item 3.7 Wellhouse 3 Water Treatment Improvement Project Geotechnical Services Proposal
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier January 27, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Hanson
City Administrator/Finance Director Flaherty
3.7 – Geotechnical Proposal
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending that the Council accept proposals for geotechnical investigation.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Soil borings are conducted to identify construction conditions which support design and construction paths of future
infrastructure. Quotes were sought and received from two firms for the upcoming Wellhouse 3 Water Treatment
project. Haugo Geotechnical Services provided the low quote and has conducted services for previous installations
including Well House 4 improvements. AE2S reviewed the scope of work providing recommendation of approval.
The City Attorney has reviewed the Agreement. City Staff is agreeable to the terms stated in the proposal. This
information was presented during the January 22, 2025, Public Works Subcommittee meeting and was recommended
for consideration of approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Tabulation of Proposals
• Proposal: Haugo Geotechnical Services
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the proposal from Haugo Geotechnical Services for Geotechnical Exploration services for the
Wellhouse 3 Water Treatment Project in the amount of $32,850.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Drinking Water Utility Yes
Otsego Wellhouse No. 3 Treatment Facility - Geotechnical Evaluation
City of Otsego
Otsego, MN
AE2S Project No. P05409-2023-008
Proposals Due: 11:00 AM CDT Date Wednesday, January 8, 2025
Contractor
Lump Sum Price
1 Haugo GeoTechnical Services $32,850.00
2 Braun Intertec Corporation $33,115.00
Engineer's Estimate
Ryan Hanson, PE
Advanced Engineering and Environmental Services, LLC
Water Tower Place Business Center
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
Tel: 763-763-5036 Proposal
January 9, 2025 Proposal 25-0009
AE2S
Attn: Ryan Hanson
Water Tower Place Business Center
6901 East Fish Lake Road, Suite 184
Maple Grove, MN 55369
Re: Proposal for Geotechnical Exploration, Proposed Wellhouse No. 3 Treatment Facility, Otsego, MN.
Dear Mr. Hanson:
Haugo Geotechnical Services is pleased to submit this proposal to complete a preliminary geotechnical exploration for
the proposed Wellhouse No. 3 Treatment Facility in Otsego, MN.
Project
AE2S, on behalf of the City of Otsego, has requested a proposal for a geotechnical exploration for the proposed
Wellhouse No. 3 Treatment Facility located at 7540 Kalland Avenue NE in Otsego, MN. We understand the project will
consist of constructing a new water treatment plant, associated roads and utilities and a stormwater management basin.
We were provided with a Request for Proposal dated December 26, 2024 containing project details. Further clarification
was provided via email and phone conservations with AE2S.
This is a revision to our proposal dated January 8, 2025.
Purpose
The purpose of our geotechnical exploration is to characterize subsurface soil and groundwater conditions and provide
recommendations for foundation support, pavement design and estimated infiltration rates.
Scope of Services
We will provide the following services to help meet the project purpose.
• Call in Gopher State One Call locate requests.
• Complete three (3) standard penetration soil borings within the proposed watermain route, extending to
nominal depths of 14 feet.
• Complete three (3) standard penetration soil borings withing the possible road and stormwater basin,
extending to nominal depths of 15 feet.
• Complete two (2) standard penetration soil borings within the proposed building, extending to nominal depth
of 30 feet.
• Complete two (2) standard penetration soil borings within the proposed building, extending to nominal depth
of 45 feet.
• Complete one (1) standard penetration soil borings within the proposed building, extending to nominal
depth of 90 feet.
• Obtain up to thirteen (13) thin wall tube samples, (2) in each of the building pad soil borings and (1) in each
watermain soil borings.
• Seal the borings in accordance with the Minnesota Department of Health requirements.
• Visually classify samples recovered from the soil borings.
• Perform up to (13) Atterberg, (13) unconfined compression tests, and (1) consolidation tests from selected
thin wall samples.
• Perform up to (115) moisture content tests, (33) Atterberg, and (11) P200 content tests on selected split
spoon samples.
• Excavate and backfill a test pit for a double ring infiltration test in the stormwater basin. This work will be
performed when there is no frost at proposed test elevation and daily temperatures are above 32
degrees Fahrenheit.
• Prepare soil boring logs describing the soil types/classifications and results of water level measurements.
• Prepare a draft engineering report for review and a final geotechnical engineering report
summarizing the soil and groundwater conditions and provide recommendations for foundation
design.
Prior to advancing the soil borings we will contact Gopher State One Call and request they notify the appropriate utility
vendors to mark and clear the exploration locations of underground utilities. We request you or your authorized
representative notify Haugo Geotechnical Services of the presence of and location of any underground structures or
utilities that are not the responsibility of public agencies.
Estimated Cost
We will provide the services described in this proposal for an estimated fee of $32,850.
The RFP requested unit rates for laboratory testing. These rates are below and are per test.
Moisture Content, split spoon sample: $25
% passing 200 sieve, split spoon sample: $35
Thin Wall Tubes: $120
Atterberg Limits: $130
Unconfined Compression, Thin Wall: $195
Consolidation, Thin Wall: $670
Double Ring Infiltration (not including excavation/backfill): $750
Additional Services
The soil borings may need to be extended if structurally unfavorable soil conditions have not been penetrated above the
intended boring termination depths. If the borings need to be extended beyond their intended termination depths, we will
charge an additional $24 per lineal foot beyond the original depth to 30’, and $27 per lineal foot from 30’ to 50’, and $30
per lineal foot from 50’-100’. If deeper borings are required the borings may need to be sealed in accordance with
Minnesota Department of Health requirements. We will charge $4 per lineal foot to seal the borings, if required. Additional
mobilizations, if required, will be charged at $750 per mobilization. In the event that the site is not ready when our crew
arrives, we will charge $250 per hour of stand-by time. If any private utilities are present on the site, we expect you to
locate them in advance or notify us and we will have them located at an additional cost of $500 If they are not located, we
will not be responsible for any damage to any unknown utilities. We will contact you prior to exceeding the budget and
submit a change order summarizing the costs for your review and authorization.
General
Thank you for the opportunity to present this proposal to you. Please sign and return one copy as our authorization
to proceed.
We are including the Haugo GeoTechnical Services, LLC General Conditions, which provide additional terms and
are part of this agreement.
If you have any questions regarding this proposal and associated scope of services, please contact Lucas Mol at
612-297-4108 (lmol@haugogts.com).
Sincerely,
HAUGO GEOTECHNICAL SERVICES, LLC
Lucas Mol
Project Manager
Attachment: General Conditions
Authorization to Proceed
By: __________________________________________ Date: _______________________
Name/Title/Company: ______________________________________________________________
General Conditions
Our agreement ("Agreement") with you consists
of these General Conditions and the
accompanying written proposal or authorization.
Section I: Our Responsibilities
LI We will provide the services
specifically described in our Agreement with
you. You agree that we are not responsible for
services that are not fairly included in our
specific undertaking. Unless otherwise agreed in
writing, our findings, opinions, �nd
recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
l.2 1n performing our professional
services, we will use that degree of care and skill
ordinarily exercised under similar circumstances
by reputable members of our profession
practicing in the same locality. If you direct us to
deviate from our recommended procedures, you
agree to hold us hannless from claims, damages,
and e)!.penses arising out of your direction.
1.3 We will reference our field
observations and sampling to available reference
points, but we will not survey, set, or check the
accuracy of those points unless we accept that
duty in writing. Locations of field observations or
sampling described in om report or shown on our
sketches are based on information provided by
oth;rs or estimates made by our personnel. You
agree that such dimensions, depths, or elevations
are approximations unless specifically stated
otherwise in the report. You accept the inherent
risk that samples or observations may not be
representative of things not sampled or seen and,
further, that site conditions may change over time.
1.4 Our duties do not include supervising
your contractors or commenting on, overseeing,
or providing the means and methods of their
work, unless we accept such duties in writing. We
will not be responsible for the failure of your
contractors to perform in accordance with their
undertakings, and the providing of our services
will not relieve others of d1eir responsibilities to
you or to others.
1.5 We will provide a health and safety
program for our employees, but we will not be
responsible for contractor, job, or site health
or safety unless we accept that duty in writing.
1.6 You will provide, at no cost to us,
appropriate site safety measures as to work
areas to be observed or inspected by us. Our
employees are authorized by you to refuse to
work under conditions that may be unsafe.
1. 7 Estimates of our fees or other project
costs will be based on information available to us
and on our experience and knowledge. Such
estimates are an exercise of our professional
judgment and are not guaranteed or warranted.
Actual costs may vary. You should allow a
contingency in addition to estimated costs.
Section 2: Your Responsibilities
2.1 You will provide ns with prior
gcotechnical and other reports, specifications,
plans, and information to which you have
access about the site. You agree to provide us
with all plans, changes in plans. and new
infonnation as to site conditions until we have
completed our work.
2.2 You will provide access to the site. In
the course of our work some site damage is
nonnal even when due care is exercised. We will
use reasonable care to minimize damage to the
site. We have not included the cost of restoration
of nom1al damage in the estimated charges.
2.3 You agree to provide us, in a timely
manner, with infom1ation that you have regarding
buried objects at the site. We will not be
responsible for locating buried objects at the site
unless we accept that duty in writing. You agree
to hold us harmless from claims, damages, losses,
and related expenses involving buried objects of
which you had knowledge but did not timely call
to our attention or COll'ectly show on the plans
you or others on your behalf furnished to us.
2.4 You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials in a sample provided to us.
You agree to provide us with information in your
possession or control relating to contamination at
the work site. If we observe or suspect the
presence of contaminants not anticipated in our
Agreement, we may tenninate our work without
liability to you or to others, and we will be paid
for the services we have provided.
2.5 Neither this Agreement nor the
providing of services will operate to make us an
owner, operator, generator, transporter, treater,
storer, or a disposal facility within the meaning
of the Resource Conservation Recovery Act, as
amended, or within the meaning of any other law
governing the handling, treatment, storage, or
disposal of hazardous materials. You agree to
hold us hannless and indemnify us from any
such claim or loss.
2.6 Monitoring wells are your property,
and you are responsible for their permitting,
maintenance, and abandonment unless we accept
that duty in writing.
2. 7 You agree to make disclosures required by
law. 1n the event you do not own the site, you
acknowledge that it is your duty to infonn the
owner of the discovery or release of
contaminants at the site. You agree to hold us
harmless and indemnify us from claims related
to disclosures made by us that are required by law
and from claims related to the informing or failure
to infonn the site owner of the discovery of
contaminants.
Section 3: Reports and Records
3.1 We will furnish reports to you in
duplicate. We will retain analytical data for
seven years and financial data for three
years.
3.2 Our reports, notes, calculations, and
other documents and our computer software
and data are instruments of our service to you,
and they remain our property but are subject to
a
1 icense to you for your use in the related project
for the purposes disclosed to us. You may not
transfer our reports to others or use thcri1 for a
purpose for which they were not prepared
without our written approval, which will not be
unreasonably withheld. You agree to indemnify
and hold us hannless from claims, damages,
losses, and expenses, including attorney fees,
arising out of such a transfer or use. At your
request, we will provide endorsements of our
reports or letters of reliance, but only if the
recipients agree to be bound by the terms of our
agreement with you and only if we are paid the
administrative fee stated in qµr then cull'ent
Schedule of Charges.
3.3 Because electronic documents may be
modified intentionally or inadvertently, you
agree that we will not be liable for damages
resulting from change in an electronic document
occu1Ting after we transmit it to you. 1n case of
any difference or ambiguity between an
electronic and a paper document, the paper
document shall govern.
3.4 If you do not pay for our services in
full as agreed, we may retain work not yet
delivered to you and you agree to return to us all
of our work that is in your possession or under
your control. You agree not to use or rely upon
our work for any purpose whatsoever until it is
paid for in full.
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3.5 Samples remaining after tests are
conducted and field and laboratory equipment
tbat cannot be adequately cleansed of
contaminants are and continue to be your
property. They will be discarded or returned to
you, at our discretion, unless within 15 days of
the report date you give us written direction to
store or transfer the materials at your expense.
Section 4: Compensation
4.1 You will pay for services as agreed
upon or according to our then current Schedule of
Charges if there is no otp.er written agreement as
to price. An estimated cost is nol a film figure.
You agree to pay all sales taxes and other taxes
based on your payment of our compensation. Our
pe1formance is subject to credit approval and
payment of any specified retainer.
4.2 You will notify us of billing disputes
within 15 days. You will pay undisputed
portions of invoices on 1eccipt. You agree to pay
interest on unpaid balances beginning 30 days
after invoice dates at the rate of 1 .5% per month,
or at the maximum rate allowed by law.
4.3 If you direct us to invoice another, we
will do so, but you agree to be responsible for our
compensation unless you provide us with that
person's written acceptance of all terms of our
Agreement and we agree to extend credit to that
person and to release you.
4.4 , You agree to compensate us in
accordance with our fee schedule if we are asked
or required to respond to legal process arising
out of a proceeding related to the project and as
to which we are not a party.
4.5 lf we are delayed by factors beyond
our control, or if project conditions or the scope
or a.mount of work change, or if changed labor
union conditions result in increased costs,
decreased efficiency, or delays, or if the
standards or methods change, we will give you
timely notice and we will receive an equitable
adjustment of our compensation. If you and we
do not reach agreement on such compensation
within 30 days of our written application, we
may terminate without liability to you or others.
4.6 If you fail to pay us within 60 days
following invoice date, we may consider the
default a total breach of our Agreement and, at
our option, terminate our duties without liability
to you or to others.
4.7 Tn consideration of our providing
insurance to cover claims made by you, you
hereby waive any right of offset as to fees
otherwise due us.
Section 5: Disputes, Damage, and
Risk Allocation
5.1 Each of us will exercise good faith
efforts to resolve disputes without litigation.
Such efforts will include, but not be limited to, a
meeting(s) attended by each party's
representative(s) empowered to resolve the
dispute. Before either of us commences an action
against the other, disputes (except collections)
will be submitted to mediation.
5.2 Neither of us will be liable for special,
incidental, consequential, or punitive damages,
including but not limited to those arising from
delay, loss of use, loss of profits or revenue, loss
of financing commitments or fees, or the cost of
capital.
5.3 We will not be liable for damages
unless suit is commenced within two years oflhe
date of injury or loss or within two years of the
date of the completion of our services,
whichever is earlier. We will not be liable unless
you have notified us of the discovery of the
claimed breach of contract, negligent act, or
omission within 30 days of the date of discovery
and unless you have given us an opportunity to
investigate and to recommend ways of
mitigating damages.
5.4 For you to obtain the benefit of a fee
which includes a reasonable allowance for risks,
you agree that our aggregate liability will not
exceed the fee paid for our services or S50,000,
whichever is greater, and you agree to indemnify
us from all liability to others in excess of that
amount. If you are unwilling to accept this
allocation of risk, we will increase our aggregate
liability to $100,000 provided that, within 10
days of the date of our Agreement, you provide
payment in an amount that will increase our fees
by 100/o, but not less than $500, to compensate
us for the greater risk unde1taken. This increased
fee is not the purchase of insurance.
5.5 If you do not pay us within 60 days of
invoice date, or if you make a claim against us
that is resolved in our favor, you agree to
reimburse our expenses, including but not limited
to attorney fees, staff time; expert witness fees,
and other costs of collection or litigation.
5.6 The law of the state in which our
servicing office is located will govern all ,disputes. Each of us waives trial by jury. No
employee acting within the scope of employment
shall have individual liability for his or her acts
or omissions, and you agree not make a claim
against individual employees.
Section 6: General Indemnification
6.1 We will indemnify and hold you
harmless from and against demands, damages,
and expenses to the comparative extent they are
caused by our negligent acts or omissions or
those negligent acts or omissions of persons for
whom we are legally responsible. You will
indemnify and hold us harmless from and
against demands, damages, and expenses to the
comparative extent they are caused by your
negligent acts or omissions or those negligent
acts or omissions of persons for whom you are
legally responsible.
6.2 To the extent it may be necessary to
indemnify either of us under Section 6.1, you
and we expressly waive, in favor of the other
only, any inununity or exemption from liability
that exists under any worker compensation law.
6.3 You agree to indemnify us against
losses and costs arising out of claims of patent or
copyright infringement as to any process or
system that is specified or selected by you or by
others on your behalf
Section 7: Miscellaneous Provisions
7.1 We will provide a certificate of
insurance to you upon request. Any claim as an
Additional Insured shall be limited to losses
caused by our sole negligence.
7.2 This Agreement is our entire
agreement. It supersedes prior agreements. Tt
may be modified only in a w1iting, making
specific reference to the provision modified.
7.3 Neither of us will assign or transfer
any interest, any claim, any cause of action, or
any right against the other. Neither of us will
assign or otherwise transfer or encumber any
proceeds or expected proceeds or compensation
from the project or project cla'in1s to any third
person, whether directly or as collateral or
otherwise.
7.4 Our Agreement may be terminated
early only in writing. We will receive an
equitable adjustment of our compensation in the
event of early termination.
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