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Item 3.9 Emergency Service Facility Construction Pay Application 1 Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Emergency Services Emergency Services Director Rausch January 27, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.9 – Pay Application for the Emergency Services Facility STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. X Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending City Council approval of Pay Application #1 for the Fire & Emergency Services Facility project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #1 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are four individual contractors included within Pay Application #1 for a total of $62,973.60: • JRK Steel ($32,784.50) • Spartan Steel Erectors ($5,700.00) • BCI Construction ($11,251.80) • Klein Electric ($13,237.50) In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which amounts to $3,314.40 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #1 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #1 in the amount of $62,973.60 for work completed on the Fire & Emergency Services Facility project BUDGET INFORMATION FUNDING: BUDGETED: Fund 446 – Fire & Emergency Services Facility Yes AIA® DOCUMENT G736 - 2009 Project Application and Project Certificate for Payment, Construction Manager as Adviser Edition City Of Otsego New Fire Station PROJECT:City Of Otsego APPLICATION NO: 1 14499 75th St Ne New Fire Station PERIOD TO: 12/31/2024 OWNER Otsego, MN 55330 Otsego, MN PROJECT NO: 2410290 CONSTRUCTION MANAGER ARCHITECT VIA CONSTRUCTION Jessica Stockamp MANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENT PROJECT CERTIFICATE FOR PAYMENT Application is made for Payment, as shown below, in connection with the Project. AIA Document G737-2009, Summary of Contractors' Applications for Payment, is attached. 1. TOTAL CONTRACT SUMS (Item A Totals)$14,018,369.00 2. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)$0.00 3. TOTAL CONTRACT SUM TO DATE (Item C Totals)$14,018,369.00 4. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$66,288.00 5. RETAINAGE (Item H Totals)$3,314.40 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$0.00 7. CURRENT PAYMENT DUE (Item J Totals)$62,973.60 TOTAL OF AMOUNTS CERTIFIED…………………….. $62,973.60 The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Company and belief this Project Application for Payment is an accurate compilation of the Contractors' Applications for Payment, attached hereto.By: _______________________________________ Date: 01/06/25 CONSTRUCTION MANAGER: Kraus-Anderson Construction Company By:_________________________________________________________Date:01/06/25 State of: Minnesota County of: Hennepin Subscribed and sworn to before me this 6th day of January, 2025 ARCHITECT: Wold Architects & Engineers Notary Public:By: _______________________________________ Date: My Commission expires: January 31, 2029 AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects. Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity TO OWNER: ATTENTION: DISTRIBUTION TO: In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment. In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment. Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD 1/13/2025 | 2:37 PM CST AIA DOCUMENT G737 - 2009 Summary of Contractors' Applications for Payment, Construction Manager as Adviser Edition AIA Document G732, Application and Certificate for Payment, has APPLICATION NO.:1 been completed by each Contractor. The content of those G732 APPLICATION DATE:12/31/2024 forms is summarized below PERIOD FROM:12/1/2024 Otsego Fire Station PERIOD TO:12/31/2024 PROJECT NOS.:2410290 A B C D E F G H I J K L STORED TOTAL MATERIALS COMPLETED AND CURRENT BALALANCE % ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUS PAYMENT FINISH COMPL. DESCRIPTION OF WORK CONTRACTOR'S NAME CONTRACT SUM THE WORK TO DATE TO DATE (D + E) %AMOUNT PAYMENTS (F - H - I)(C - F) (F / C) WS-01J Final Cleaning Prime Solutions, LLC DBA Prime Construction Solutions $35,000.00 $0.00 $35,000.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $35,000.00 0% WS-03A Concrete & Masonry Package Voss Plumbing & Heating Of Paynesville, Inc $767,212.00 $0.00 $767,212.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $767,212.00 0% WS-03B Precast Structural Concrete Molin Concrete Products Company $1,456,510.00 $0.00 $1,456,510.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $1,456,510.00 0% WS-03D Specially Finished Concrete Quality Cleaning Inc, DBA QC Companies $26,625.00 $0.00 $26,625.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $26,625.00 0% WS-05A Structural Steel Material Only JRK Steel, Inc $575,531.00 $0.00 $575,531.00 $34,510.00 $0.00 $34,510.00 5.00% $1,725.50 $0.00 $32,784.50 $541,021.00 6% WS-05B Structural Steel Erection Spartan Steel Erectors, Inc $150,000.00 $0.00 $150,000.00 $6,000.00 $0.00 $6,000.00 5.00% $300.00 $0.00 $5,700.00 $144,000.00 4% WS-06A/07F/09A Carpentry, Metal Panels, Drywall BCI Construction, Inc $1,030,000.00 $0.00 $1,030,000.00 $11,844.00 $0.00 $11,844.00 5.00% $592.20 $0.00 $11,251.80 $1,018,156.00 1% WS-07H Roofing Package Roof Tech, Inc $755,620.00 $0.00 $755,620.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $755,620.00 0% WS-07K Joint Sealants Carciofini Company $41,900.00 $0.00 $41,900.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $41,900.00 0% WS-08A Doors, Frames, and Hardware Contract Hardware Co., Inc $284,972.00 $0.00 $284,972.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $284,972.00 0% WS-08D/08E Four Fold Doors/Sectional Overhead Door Crawford Door Sales Company Twin Cities, Inc $458,540.00 $0.00 $458,540.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $458,540.00 0% WS-08F Exterior Glass & Glazing Northern Glass & Glazing $358,700.00 $0.00 $358,700.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $358,700.00 0% WS-09B Tile Tim's Construction Group, LLC $140,000.00 $0.00 $140,000.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $140,000.00 0% WS-09C Ceiling & Acoustical Treatment Sonus Interiors, Inc $148,000.00 $0.00 $148,000.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $148,000.00 0% WS-09D Flooring Resilient & Carpet M.C.I., Inc, DBA Multiple Concepts Interiors $53,764.00 $0.00 $53,764.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $53,764.00 0% WS-09H Fluid Applied Flooring Grazzini Brothers & Company $29,700.00 $0.00 $29,700.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $29,700.00 0% WS-09K Wall Covering & Painting Henkemeyer Coatins, Inc $124,210.00 $0.00 $124,210.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $124,210.00 0% WS-12C Manufactured Casework Woodside Industries, Inc $272,575.00 $0.00 $272,575.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $272,575.00 0% WS-21A Fire Supression Brothers Fires Protection Co. DBA Brothers Fire & Security $133,600.00 $0.00 $133,600.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $133,600.00 0% WS-23B Combined Mechanical Masters Plumbing Heating & Cooling, LLC $3,135,000.00 $0.00 $3,135,000.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $3,135,000.00 0% WS-26A Electrical Klein Electric, Inc $1,693,205.00 $0.00 $1,693,205.00 $13,934.00 $0.00 $13,934.00 5.00% $696.70 $0.00 $13,237.30 $1,679,271.00 1% WS-31A Site Clearing & Earthwork Belair Builders, Inc. DBA Belair Sitework Services $1,429,318.00 $0.00 $1,429,318.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $1,429,318.00 0% WS-32A Asphalt Paving Omann Contracting Companies, Inc $189,800.00 $0.00 $189,800.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $189,800.00 0% WS-32B Concrete Paving Voss Plumbing & Heating Of Paynesville, Inc $340,687.00 $0.00 $340,687.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $340,687.00 0% WS-32F Landscaping Grennscape Companies, Inc $387,900.00 $0.00 $387,900.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $387,900.00 0% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00 $0.00 $0.00 #DIV/0! $14,018,369.00 $0.00 $14,018,369.00 $66,288.00 $0.00 $66,288.00 5.00% $3,314.40 $0.00 $62,973.60 $13,952,081.00 0.5% AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects. Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity TOTALS Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD 1/6/202532,784.50WS 05-ADocusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD1/13/2025 | 2:37 PM CST #112/2024Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD APPLICATION AND CERTIFICATION FOR PAYMENT,Construction Manager as Adviser Edition TO OWNER: FROM CONTRACTOR: Spanan Steel Erectors,Inc. PO Box 215 Mound,MN 55364 Contract for Bid Steel ErectionPackage: PROJECT:Otsego Fire Station VIA CONSTRUCTION MANAGER:Kraus Anderson VIA ARCHITECT: APPLICATION NO:2508-1 PERIOD TO:12.3124 CONTRACT FOR: CONTRACT DATE: PROJECT NOS: AIA DOCUMENTG732 -2009 Distribution to: OWNER CONSTRUCTION MANAGER ARCHITECT CONTRACTOR FIELD CONTRACTORS APPLICATION FOR PAYMENT Application is made for payment,as shown below,in connection with the Contract. Continuation Sheet,AIA Document G703,is attached. 1.ORIGINAL CONTRACT SUM 2.NET CHANGE BY CHANGE ORDERS 3.CONTRACT SUM TO DATE (Line 1 ±2) 4.TOTAL COMPLETED &STORED TO DATE (Column G on G703) The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents.that all amounts have been pai the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner,and that current payment shown herein is now due 150,000.00 150,000.00 6,000.00 300.00 5,700.00 5,700.00 144,300.00 DEDUCTIONS CONTRACTOR: By: State of: Date: S.RETAINAGE: a. b. County of: 5 %of Completed Work (Column D +E on G703) o o of Stored Material (Column F on G703) 300.00 Total Retainage (Lines 5a +5b or Total in Column I of G703) Subscribed and sworn to before me this Iq day Notary Public: My Commission expires: CERTIFICATE FOR PAYMENT In accordance with the Contract Documents,based on on-site observations and the data comprising the application,the Architect certifies to the Owner that to the best of the Architect's knowledge,information and belief the Work has progressed as indicated, the quality of the Work is accordance with the Contract Documents.and the Contractor is entitled to payment ofthe AMOUNT CERTIFIED. 6.TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) LESS PREVIOUS CERTIFICATES FOR7. PA YWIENT (Line 6 from prior Certificate) 8.CURRENT PAYMENT DUE 9.BALANCE TO FINISH,INCLUDING RETAINAGE (Line 3 minus Line 6) CHANGE ORDER SUNMARY Total changes approved in previous months by Owner Total approved this Month TOTALS NET CHANGESby Change Order AMOUNT CERTIFIED 5,700.00 s ADDITIONS (Attach explanation ifamount certified differsfrom the amount applied.Initial all figures on this Application and onthe Continuation Sheet that are changed to conform with the amount certified) CONSTRUCTION MANAGER: Date: ARCHITECT:(NOTE:If Multiple Prime constractors are responsible for performing portions of the Project,the Architect's Certification is not required) By Date: AIA DOCUMENT G702 APPLICATION AND CERTIFICATION FOR PAYMENT 1992 EDITION AIA This Certificate IS not negotiable.The AMOUNT CERTIFIED is payable only to the Contractor named herein.Issuance,payment and acceptance of payment are without prejudice to any rights ofthe Owner or Contractor under this Contract. THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE..N.w.,WASHINGTON,DC 20006-5292 Users may obtain validation of this document by requesting a completed AIA Document D401 -Certification of Document's Authenticity from the Licensee. City of Otsego 1/6/2025 WS 05-B Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD 1/13/2025 | 2:37 PM CST KRAUS ANDERSON G703 APPLICATION FOR PAYMENT SCHEDULE -G703 SPARTAN STEEL ERECTORS,INC. APPLICATION NO:2508-1 Architect: Owner: Project Name:Otsego Fire Station c SCHEDULED WORK COMPLETED APPLICATION DATE: PERIOD TO: PROJECT NOS: BALANCE TO FINISH ITEM NO. 001 002 003 004 005 006 FROM PREVIOUS THIS MATERIALS PRESENTLYDESCRIPTIONOFWORK Bonds Structural -erection labor Joists -erection labor Deck -erection labor Misc.Metals -erection labor Allowance -erection labor TOTAL VALUE $6,000.00 $60,000.00 $40,000.00 $9,000.00 $25,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 APPLICATION STOREDAPPLICATION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PERIOD $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 $6,000.00 (NOT IN D OR $0.00 $0.00 Page I TOTAL COMPLETED AND STORED TO DATE (D+E+F) $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,000.00 100.00% 0.00% 0.00% 0.00% 0.00% 0.00% #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! 0.04 $0.00 $60,000.00 $40,000.00 $9,000.00 $25,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 sooo $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $144,000.00 12/19/2024 12/31/2024 RETAINAGE (IF VARIABLE RATE) 5% $300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD City of OtsegoBCI Construction, IncConstruction Manager:1/6/2025WS 06-A WS-07F WS 09-ADocusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD1/13/2025 | 2:37 PM CST Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD WS 26-A1/6/2025Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD1/13/2025 | 2:37 PM CST Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD Docusign Envelope ID: 7DFBFC92-7973-4AF2-8A8F-3AE05F8B92CD