Item 3.12 South Central Wellfield Accepting Bids and Awarding Contract
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier February 24, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Schaefer
City Administrator/Finance Director Flaherty
3.12 – South Central Wellfield
Test Wells
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding a contract.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
The Water Utility Capital Improvement Plan (CIP) includes funding for continuation of efforts to develop additional
drinking water capacity in the “South Central” area of the City. As part of the Drinking Water Master Plan updates, a
South Central WTP/Wellfield was recommended. Initial hydrogeological modeling has been completed, which analyzed
the aquifer thickness throughout the designated SCWTP Zone to determine the best areas for future water supply wells.
The scope of the test well and test pumping program includes:
• Four (4) Test Wells & Three (3) Observation Wells
– Two (2) Public Water Supply Wells (large diameter)
– Two (2) Test Pumping Wells (small diameter)
– Three (3) Observation Wells to Monitor the Aquifer During Test Pumping (small diameter)
Authorization to advertise for bids was approved by the City Council on January 27, 2025, and bids were advertised
January 28, 2025. Bids were opened on Tuesday, February 18, 2025. The apparent low responsible, responsive bidder
was Traut Companies and the summary of bids plus recommendation for award letter is attached.
SUPPORTING DOCUMENTS ATTACHED:
• Recommendation Letter
• Bid Tabulation
• Resolution 2025-09
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2025-09 Accepting Bids and Awarding Contract to Traut Companies for the Otsego South-
Central Wellfield Development – Phase 1A Project in the amount of $1,243,092.55.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes
February 19, 2025
City of Otsego
Adam Flaherty
City Administrator
13400 90th St NE
Otsego, MN 55330
Re: South-Central Wellfield Development - Phase 1A – Bid Award Recommendation
AE2S Project No.: P05409-2023-009
Dear Mr. Flaherty:
Bids were received at 2:00 p.m. on Tuesday, February 18, 2025 electronically for the above
referenced project. A total of one (1) bid was received, all of which were opened via the virtual
bidding platform and read aloud. Pursuant to our review of the bid received, it appears that it was
completed in accordance with the bidding requirements. A bid tabulation is enclosed with this
letter for your review.
A summary of the Bid Tabulation is below for your reference.
Contractor Name South-Central Wellfield
Development - Phase 1A
Traut Companies $ 1,243,092.55
Engineer’s Estimate $ 1,265,000.00
AE2S has reviewed the bid results, conferred with City staff, and recommends that the City of
Otsego award the construction contract for the South-Central Wellfield Development - Phase 1A
project to Traut Companies since they were the lowest responsive and responsible bidder.
AE2S truly appreciates the opportunity to assist the City of Otsego with this important project.
you have any comments or questions regarding the bid results or the project in general, please
do not hesitate to contact me at 763-248-2929.
Sincerely,
Scott Schaefer, PE
Project Manager
Otsego South-Central Wellfield Development - Phase 1A
City of Otsego
Otsego, MN
AE2S Project No. P05409-2023-009
Bid Opening Time 2:00 PM CST Date Tuesday, February 18, 2025
Contractor Download Addenda (0)5% Bid Bond00 41 00 Bid Form00 43 29 Responsible Contractor Verification 00 45 19 Non-Collusion AffidavitMN Contractor's License or Renewal CertificateTotal Base Bid
(Schedules A-G)
Traut Companies X X X X X X $1,243,092.55
Engineer's Estimate $1,265,000.00
Advanced Engineering and Environmental Services, LLC Ryan Hanson, PE
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2025-09
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of South-Central Wellfield Development - Phase 1A
Project, bids were received, opened on February 18, 2025, and tabulated according to law, and the following bids were
received complying with the advertisement; and
Contractor Unit Price Base Bid
Traut Companies $1,243,092.55
WHEREAS, it appears that Traut Companie of St. Joseph, Minnesota is the lowest responsible, responsive bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Traut Companie of St.
Joseph, Minnesota in the name of the City of Otsego for the South-Central Wellfield Development - Phase 1A Project
according to the plans and specifications therefore approved by the City Council and on file in the office of the City
Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids,
except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has
been signed.
2
ADOPTED by the Otsego City Council this 24th day of February, 2025.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk