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Item 4.2.A. 2025.02.24 City Council MinutesPage 1 of 4 OTSEGO CITY COUNCIL MEETING MONDAY, FEBRUARY 24, 2025 7:00 PM OTSEGO PRAIRIE CENTER Call to Order: Mayor Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp and Councilmembers: Michelle Lund, Ryan Dunlap, Tina Goede, and Corey Tanner. City Staff: City Administrator/Finance Director Adam Flaherty, Emergency Services Director Daryl Rausch, Streets Operations Manager Kevin Lamson, City Engineer Ron Wagner, City Attorney Dave Kendall, City Planner Daniel Licht, and City Clerk Audra Etzel. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1.Open Forum: Mayor Stockamp opened the Open Forum at 7:01 PM. Jeanne Holland, Wright County Commissioner, thanked those that attended the CR37/137 Open House in Albertville, congratulated the newly elected council members, and announced that Greg Kryzer is the new Wright County Administrator. Mayor Stockamp said the snowmobile associations had concerns with the road improvements proposed for CR37/137. Commissioner Holland said there is discussion on relocating a portion of the snowmobile trail. Renee Dehn, Roger’s Youth Hockey Association, said their organization is in the process of trying to build a second sheet of ice. Ms. Dehn noted 55% of their members are from the City of Otsego. Ms. Dehn is requesting the City partner with their organization to raise funds for a second sheet of ice. After discussion, Mayor Stockamp directed staff to coordinate the stakeholders to sit down and take a closer look at the request. Morella Morgan, youth hockey player, is requesting a second rink so she can skate locally and become a pro player. Mayor Stockamp closed the Open Forum at 7:28 PM. 2.Consider Agenda Approval: CM Tanner motioned to approve the agenda as written, seconded by CM Goede. CM Dunlap asked to have item 3.4 removed from the consent agenda for discussion, adding item 4.2 to the agenda. All in favor. Motion carried 5-0 amending the agenda. Item 4.2.A. MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING FEBRUARY 24, 2025 Page 2 of 4 3.Consent Agenda. 3.1 Approve Claims List. 3.2 Approve City Council Meeting Minutes. A.February 10, 2025, Meeting. B.February 13, 2025, Special Meeting. 3.3 Approve the Purchase of a Fleet Vehicle – Forklift. 3.4 Approve Pay Application #2 for the Fire & Emergency Services Facility Project. Moved to Item 4.2 3.5 Approve Pay Application #3 (Final) for the 2024 Street Renewal Project. 3.6 Approve Pay Application #2 (Final) for the 2024 Street Maintenance Project. 3.7 Approve Pay Application #1 for the Well #11 Wellhouse Improvements Project. 3.8 Adopt Resolution 2025-07 Modifying Water & Sanitary Sewer Utility Rates. 3.9 Accept Quote and Authorize Project – School Knoll Parking Lot Overlay. 3.10 Approve Plans and Specifications and Order Advertisement for Bids – Odean Trunk Watermain Project. 3.11 Adopt Resolution 2025-08 Accepting Bids and Awarding Contract – 2025 Street Maintenance Project. 3.12 Adopt Resolution 2025-08 Accepting Bids and Awarding Contract – South Central Wellfield. 3.13 Accept Revisions to the City Engineering Manual. CM Tanner motioned to approve the consent agenda as amended, seconded by CM Lund. All in favor. Motion carried 5-0. 4.Public Safety: 4.1 Presentation of Wright County Sheriff’s Office Annual Report. Lieutenant Jeff McMackins reviewed the 2024 Annual Report. The Council thanked the Wright County Sheriff’s Department. 4.2 Approve Pay Application #2 for the Fire & Emergency Services Facility Project. CM Dunlap opposes this action because the City receives services from the existing contract providers at a price point that is cost-effective for the taxpayers. CM Goede motioned to approve Pay Application #2 in the amount of $49,020.00 for work completed on the Fire & Emergency Service Facility project, seconded by CM Tanner. CM Tanner has a hard time having payments for approved projects continually pulled and finds it unproductive. CM Dunlap would like to end the project if it were to go to a vote. Voting in favor: Stockamp, Goede, Lund, and Tanner. Voting against: Dunlap. Motion carried 4-1. MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING FEBRUARY 24, 2025 Page 3 of 4 5. Administration: 5.1 Cold Storage Facility. Wold representative Jake Wollensak reviewed the staff report. Mayor Stockamp asked about the longevity of the materials. Mr. Wollensak noted the warranty is 25 years, if well maintained the building should last 40 years or more. CM Tanner asked about the building security. Flaherty said the building will be within existing fenced areas and have gated access. CM Tanner asked for clarification on the use of the facility. Streets Operation Manager said the facility will store vehicles, trailers, equipment, and operating supplies. Lamson noted that no larger commercial vehicles such as plow trucks will be stored due to building code requirements. CM Lund asked about the transition from the ground to the building to keep rodents and water out of the building. Mr. Wollensak said the grading is sufficient to keep water out; they will look at additional concrete curbing to avoid access for small animals. CM Dunlap said the staff worked hard to bring forward a project within budget buying some time that was not ideal, and he supports the building until the next steps are figured out. CM Goede motioned to approve the Plans and Specifications and order Advertisement for Bids for the Otsego Cold Storage Facility Project , seconded by CM Dunlap. All in favor. Motion carried 5-0. 5.2 Advisory Commission Appointments. City Administrator/Finance Director Flaherty reviewed the staff report. CM Lund motioned to approve Resolution 2025-10 Appointing Commissioners to Advisory Commissions, seconded by CM Goede. CM Dunlap requested to amend the resolution to remove Allen Offerman from the Planning Commission appointment. Voting in favor: Stockamp, Goede, Lund, and Tanner. Voting against: Dunlap. Motion carried 4-1. 6. City Council Reports and Updates: A. Heritage Preservation Commission CM Tanner said their next meeting will be in March. B. Parks and Recreation Commission Liaison CM Lund said the Commission did not meet this month. C. Planning Commission Liaison CM Dunlap said the Commission did not meet this month. City Planner Licht noted the next meeting will most likely be in April. MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING FEBRUARY 24, 2025 Page 4 of 4 D. Public Safety Commission Liaison CM Goede said Allina response times have improved, Dr. Maleska the St. Cloud/Monticello Medical Director will attend a future meeting, and two of the emergency services vehicles are expected to be received soon. CM Tanner noted he attended the Elk River Chamber newly elected officials meeting. Mayor Stockamp said three of the Council members attended the League of Minnesota Cities training this past weekend. Additionally, the open house for the CSAH 37 / County Road 137 project was well attended. CM Dunlap said his ethics at the last meeting were questioned regarding submission for special pay for the 2025 City Council photos, noting at the February 23, 2023, meeting, all the Council submitted for pay. CM Dunlap asked for unanimous consent for timecards to be included in the record showing other Council submit special pay. Attorney Kendall said no unanimous consent is required as the timecards are already part of the public record. CM Dunlap said at the last meeting it was stated that if a member is not the liaison or alternate the member should not submit for reimbursement and he asked for unanimous consent to enter timecards. CM Tanner said he was looking for clarification going forward on what meetings should be reimbursed for special pay. Flaherty noted that special pay is on the February 26th agenda for discussion. 7. Staff Reports and Updates: No updates. 8. Adjourn. CM Goede motioned to adjourn at 8:20 PM, seconded by CM Tanner. All in favor. Motion carried 5-0. Minutes prepared by City Clerk, Audra Etzel. City of Otsego: _________________________________ Jessica Stockamp, Mayor ATTEST: ___________________________ Audra Etzel, City Clerk