3.16 2024 Mill & Overlay Project Plans and Specificiations and Order Advertisement for Bids
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner January 22, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.16 – 2024 Mill & Overlay
Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve the Plans and Specifications and Order Advertisement for Bids for the
2024 Mill & Overlay Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
In November 2023, the City Council authorized preparation of plans and specifications for the 2024 Mill & Overlay
Project, which have now been completed. The project includes the mill and overlay of 78th Street, Quaday Avenue (78th
Street to CSAH 42), three additions within Arbor Creek, Otsego Preserve, and Meadowlands. These areas have PCI scores
of 48-66.
The Pavement Management Program which is part of the CIP for the City included funding for estimated project costs in
the amount of $1,318,650. Now that plans and specifications have been completed, the Engineer Estimated Costs for the
project are $1,316,162.03.
SUPPORTING DOCUMENTS ATTACHED:
• Plans and Specifications (Cover Sheet Only)
• Engineer Estimate
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the Plans and Specifications and Order Advertisement for Bids for the 2024 Mill & Overlay Project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 - Pavement Management
Yes
DRAINAGE& UTILITYEASEMENT
D R A I N A G E
U T I L I
T
Y
E A S E M E N T
DRAINAGE & UTILITY EASEMENT
AND
1
1
2
3
2
1
1
1
Engineers Estimate
2024 Otsego Street 1.5" Mill and Overlay Project
City of Otsego
78th Quaday, Arbor Place, Meadowlands Cedarburg,
Arbor Creek 1, 2, 3, Otsego Preserve 1, 2, 3
SCHEDULE "A" - MILL AND OVERLAY
No.MnDOT Description Unit Price Extension
1 2021.501 MOBILIZATION 4 EA 2,500.00$ 10,000.00$
2 2357.506 BITUMINOUS MATERIAL FOR TACK COAT 5850 GAL 3.50$ 20,475.18$
3 2232.501 MILL BITUMINOUS SURFACE 112519 SY 3.25$ 365,688.23$
4 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 1.5" LIFT 9969 TON 85.00$ 847,324.24$
5 2563.601 TRAFFIC CONTROL 4 EA 5,000.00$ 20,000.00$
SCHEDULE "A" MILL AND OVERLAY ESTIMATED TOTAL COST $1,253,487.65
SCHEDULE "A" - MILL AND OVERLAY $1,253,487.65
TOTAL ALL SCHEDULES $1,253,487.65
Engineering and Construction Administration (5%)$62,674.38
TOTAL ALL SCHEDULES $1,316,162.03
Estimated
Quantity
OT387-2024 MO EngEst 1-5-2024
Mill Overlay Estimate 1 1/17/2024 8:41 AM