Item 3.5 Mount Simon Aquifer Monitoring Well Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier March 24, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.5 – Observation Well Quotes
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends City Council accept quotes and authorize the Mount Simon Aquifer DNR level monitoring well.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
As a result of the addition of Well 11 to the City’s system, the DNR is requiring the City to install a permanent level
monitoring well in the Mount Simon Aquifer. The DNR approved the well to be located at the City’s new fire station site
along Odean Avenue NE.
Advanced Engineering and Environmental Services, Inc. (AE2S) provided drawings/specifications and sought quotes from
four (4) prime contractors for this work. A total of two (2) sealed quotes were received for the project. Traut Companies
provided the lowest responsive and responsible quote for the combined lump sum base bid price of $75,585.
Traut Companies is based out of St Joseph, MN with a long history of well work in Minnesota. They have worked with
Otsego on several well projects including the City’s Well 10 and Well 11 projects. Staff and Engineering provide
recommendation to accept Traut Companies’ quote for completing this work.
This project is included within the CIP budget for the Well 11 Improvements as it was a requirement stemming from that
respective project. The City did receive a $40,000 grant from Wright County to help offset the costs. The Public Works
Subcommittee discussed this project and quote process at their January 22, 2025, meeting and recommended for staff to
proceed with the process and to bring for consideration of approval once quotes were obtained.
SUPPORTING DOCUMENTS ATTACHED:
• Recommendation for Notice of Award
• Tabulation of Quotes
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quotes and authorize Traut Companies to complete the Mount Simon Aquifer DNR level
monitoring well in the amount of $75,585.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes.
March 18, 2025
Mr. Kurt Neidermeier
Utility Manager
City of Otsego
13400 90th St. NE
Otsego, MN 55330
Re: Recommendation for Notice of Award
Mt Simon Observation Well
City of Otsego, Minnesota
Dear Mr. Neidermeier:
Pursuant to the authority of the Otsego City Council and following proper legal advertisement, the
quote opening for the Mt Simon Observation Well project was conducted on Tuesday, March 18,
2025 at 3:00 PM through electronic email quote process offered privately to four (4) prime
contractors deemed capable of performing the work. A total of two (2) sealed quotes were received
for the project. All two (2) quotes submitted were completed in accordance with the project
requirements.
Advanced Engineering and Environmental Services, Inc. (AE2S) has reviewed the quote results,
conferred with City staff, and recommends that the City of Otsego award a contract to the apparent
lowest quoted contractor. The lowest responsive and responsible quote was from Traut Companies
for the combined lump sum base bid price of $75,585.
AE2S truly appreciates the opportunity to be able to continue working with the City of Otsego on
this important project for the City. Should you have any questions or comments please feel free
to contact me.
Sincerely,
Ryan Hanson, PE
Project Engineer
AE2S
Otsego Mt Simon Observation Well
City of Otsego
Otsego, MN
AE2S Project No. P05409-2024-010
Quotes Due 3:00 PM CDT Date Tuesday, March 18, 2025
Contractor QuoteClarification 1 Acknowledgement1 Traut Companies
2 E.H. Renner & Sons, Inc.
Ryan Hanson, PE
Advanced Engineering and Environmental Services, LLC
Water Tower Place Business Center
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
Tel: 763-763-5036
Total Lump Sum Price
$75,585.00
$109,000.00
Otsego Mt Simon Observation WellCity of OtsegoAE2S Project No. P05409-2024-010Detailed Bid TabUnit Price Extended Price Unit Price Extended PriceNo.DescriptionUnitQty.1 Mobilization/Demobilization LS 1$15,000.00$15,000.00$41,490.00$41,490.002 Silt Fence LF 60$15.00$900.00$16.00$960.003 Furnish & Install 8-inch or 10-inch casing LF 175$130.00$22,750.00$100.00$17,500.00( 12" - indicate borehole size)(8" – indicate casing selection)4 Drill nominal open hole LF 105$45.00$4,725.00$90.00$9,450.00(8” or 10” - indicate selection)5 Furnish & Install 4-inch casing LF 280$30.00$8,400.00$25.00$7,000.006 Grout annular space CY 6 - 7$895.00$6,265.00$1,000.00$6,000.007 Drill 4-inch nominal hole LF 50$25.00$1,250.00$50.00$2,500.008 F.I.R Development Equipment LS 1$800.00$800.00$2,500.00$2,500.009 Well Development/air lift/purge Hrs 16$450.00$7,200.00$500.00$8,000.0010 Geophysical Log LS 1$2,500.00$2,500.00$3,000.00$3,000.0011 Temporary Piping FT 100$6.00$600.00$25.00$2,500.0012 Site Restoration LS 1$2,000.00$2,000.00$3,000.00$3,000.0013 Locking Cover LS 1$145.00$145.00$200.00$200.00(8” or 10” – indicate selection)14 Reinforced Concrete Pad CY 0.7$2,750.00$2,750.00$4,000.00$4,000.0015 4-inch Diameter Bollards EA 3$100.00$300.00$300.00$900.00Mt Simon Observation Well Total$75,585.00 $109,000.00Traut CompaniesE.H. Renner & Sons, Inc.Mt Simon Observation WellPage 2 of 2