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Item 4.10 Odean Avenue Watermain Accepting Bids and Awarding Contract Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Utilities City Engineer Wagner April 14, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty 4.10 – Odean Trunk Watermain STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommend the City Council adopt a resolution accepting bids and awarding contract. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes No BACKGROUND/JUSTIFICATION: Bids were opened for the Odean Avenue Watermain & Pressure Reducing Valve project on April 8, 2025. A total of seven bids were received as shown on the attached Bid Tabulation. The City has budgeted a total of $1,700,000 in the CIP for this project: $200,000 (predesign and survey) in 2024 and $1,500,000 (design, easement acquisition, and construction) in 2025. The initial engineer estimate for construction costs was $949,225 and was later revised to $962,270. The difference between CIP and engineer estimates was based on determination of the location of the South-Central Water Treatment Facility (SCWTF). Based on the final location of the SCWTF, the watermain was able to be reduced from 16” to 12” diameter and thus the associated savings. C&L Excavating, Inc. is the apparent responsible low bidder with a bid amount of $901,750, within budget and CIP estimated amounts. City staff have received the contractors work history and references, who have performed similar work, and that work was completed to specification and in a timely manner. City staff recommend awarding the contract to the low bidder, C&L Excavating, Inc. SUPPORTING DOCUMENTS ATTACHED: • Engineer Estimate (Revised) • Bid Tabulation • Resolution 2025-15 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to adopt Resolution 2025-15 Accepting Bids and Awarding Contract to C&L Excavating, Inc. for the Odean Avenue Watermain & Pressure Reducing Valve project, City Project No. 25-02 in the amount of $901,750.00. BUDGET INFORMATION FUNDING: BUDGETED: Fund 601 – Drinking Water Utility Yes Item No. DescriptionEstimated Quantity Unit Unit PriceTotal Estimated Extension1 Mobilization 1 LS $45,000.00 45,000.00$ 2 Sawing Bituminous Pavement (Full Depth) 80 LF $5.00 400.00$ 3 Trail Patching (3" bit / 6" class 5) 97 SY $50.00 4,850.00$ 4 Street Replacement - full section 100 SY $200.00 20,000.00$ 5 Concrete Curb Replacement 60 LF $25.00 1,500.00$ 6 12" Ductile Iron Pipe CL 52 or 12" HDPE or 12" PVC 1,385 LF $85.00 117,725.00$ 7 6" Ductile Iron Pipe CL 52 60 LF $70.00 4,200.00$ 8 4" Ductile Iron Pipe CL 52 27 LF $55.00 1,485.00$ 9 12" HDPE - Horizontal Directional Drilling 2,355 LF $110.00 259,050.00$ 10 1 1/2" PVC Pipe Schedule 40 85 LF $10.00 850.00$ 11 Hydrant 5 EACH $7,000.00 35,000.00$ 12 16" Butterfly Valve And Box 1 EACH $6,500.00 6,500.00$ 13 12" Butterfly Valve And Box 10 EACH $3,500.00 35,000.00$ 14 6" Butterfly Valve And Box 5 EACH $2,000.00 10,000.00$ 15 Watermain Fittings 3,355 LB $10.00 33,550.00$ 16 Pressure Reducing Valve 1 EACH $325,000.00 325,000.00$ 17 Connect to Existing Waterman 5 EACH $2,500.00 12,500.00$ 18 Valve Stake 16 EACH $30.00 480.00$ 19 Sump Pump (Furnish and Install) 1 EACH $500.00 500.00$ 20 Traffic Control 1 LS $15,000.00 15,000.00$ 21 Inlet Sediment Control 5 EACH $500.00 2,500.00$ 22 Silt Fence, Type Machine Sliced 2,600 LF $3.00 7,800.00$ 23 Sod Replacement 480 SY $6.00 2,880.00$ 24 Landscaping And Trees, Removal And Replacement 1 LS $3,000.00 3,000.00$ 25 Irrigation (Allowance) 1 LS $10,000.00 10,000.00$ 26 Turf Establishment (Est. 1.45 Acres) 1.00 LS $7,500.00 7,500.00$ Total Bid Schedule "A" Open Cut and Directional Drill962,270.00$ Total - Base Bid Schedule "A" $962,270TOTAL CONSTRUCTION COST $962,270$144,341TOTAL ESTIMATED PROJECT COST $1,106,611Base Bid Schedule Open Cut and Directional Drill15 % Administration, Legal, & Engineering BID TABULATIONCITY OF OTSEGOODEAN AVENUE WATERMAIN PRESSURE REDUCING VALVE PROJECTBids were opened April 8, 2025 at 2:00 p.m.A total of seven (7) bids were received, as shown herein.Base BidITEM NO. ITEM DESCRIPTION UNITESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION1 MOBILIZATION LS 1 $50,000.00$50,000.00 $23,500.00 $23,500.00 $30,500.00 $30,500.002 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 80 $5.00 $400.00 $5.80 $464.00 $3.00 $240.003 TRAIL PATCHING (3" BIT / 6" CLASS 5) SY 97 $110.00 $10,670.00 $53.80 $5,218.60 $103.00 $9,991.004 STREET REPLACEMENT - FULL SECTION SY 100 $100.00 $10,000.00 $69.70 $6,970.00 $103.00 $10,300.005 CONCRETE CURB REPLACEMENT LF 60$35.00 $2,100.00 $98.90 $5,934.00 $78.50 $4,710.006 12" DUCTILE IRON PIPE CL 52 OR 12" HDPE OR 12" PVC LF1385 $75.00 $103,875.00 $80.70$111,769.50 $101.00 $139,885.007 6" DUCTILE IRON PIPE CL 52 LF 60$75.00 $4,500.00 $75.30 $4,518.00 $85.50 $5,130.008 4" DUCTILE IRON PIPE CL 52 LF 27$100.00 $2,700.00 $85.70 $2,313.90 $96.00 $2,592.009 12" HDPE - HORIZONTAL DIRECTIONAL DRILLING LF 2355 $97.00 $228,435.00 $126.00 $296,730.00 $138.25 $325,578.7510 1 1/2" PVC PIPE SCHEDULE 40 LF 85 $15.00 $1,275.00 $61.10 $5,193.50$21.75 $1,848.7511 HYDRANT EACH 5 $8,000.00 $40,000.00 $8,460.00 $42,300.00 $6,135.00 $30,675.0012 16" BUTTERFLY VALVE AND BOX EACH 1 $8,000.00 $8,000.00 $11,000.00 $11,000.00 $7,100.00 $7,100.0013 12" BUTTERFLY VALVE AND BOX EACH 10 $4,250.00 $42,500.00 $4,770.00$47,700.00 $4,200.00 $42,000.0014 6" BUTTERFLY VALVE AND BOX EACH 5 $2,400.00 $12,000.00 $2,880.00 $14,400.00 $2,300.00 $11,500.0015 WATERMAIN FITTINGS LB 3355 $15.00 $50,325.00 $19.60 $65,758.00 $12.00 $40,260.0016 PRESSURE REDUCING VALVE EACH 1$270,000.00 $270,000.00 $257,000.00$257,000.00 $247,045.00 $247,045.0017 CONNECT TO EXISTING WATERMAN EACH 5 $3,500.00 $17,500.00 $2,260.00$11,300.00 $4,038.00 $20,190.0018 VALVE STAKE EACH 16 $150.00 $2,400.00 $177.00 $2,832.00 $125.00 $2,000.0019 SUMP PUMP (FURNISH AND INSTALL) EACH 1 $1,000.00 $1,000.00 $1,780.00 $1,780.00 $1,200.00 $1,200.0020 TRAFFIC CONTROL LS 1 $5,000.00 $5,000.00 $5,510.00 $5,510.00 $3,200.00 $3,200.0021 INLET SEDIMENT CONTROL EACH 5 $200.00 $1,000.00 $280.00 $1,400.00 $300.00 $1,500.0022 SILT FENCE, TYPE MACHINE SLICED LF 2600 $2.15 $5,590.00 $2.55 $6,630.00 $2.25 $5,850.0023 SOD REPLACEMENT SY 480 $26.00$12,480.00 $17.40 $8,352.00 $10.25 $4,920.0024 LANDSCAPING AND TREES, REMOVAL AND REPLACEMENT LS 1 $5,000.00 $5,000.00 $4,600.00 $4,600.00 $500.00 $500.0025 IRRIGATION SYSTEM ALLOWANCE LS 1 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 26 TURF ESTABLISHMENT (EST. 1.45 ACRES) LS 1 $5,000.00 $5,000.00 $4,630.00 $4,630.00 $18,000.00 $18,000.00Total Base Bid $901,750.00 957,803.50$ 976,715.50$ C&L Excavating, Inc C. S. McCrossan Construction, Inc. Widmer Construction LLCPage 1 of 3 BID TABULATIONCITY OF OTSEGOODEAN AVENUE WATERMAIN PRESSURE REDUCING VALVE PROJECTBids were opened April 8, 2025 at 2:00 p.m.A total of seven (7) bids were received, as shown herein.Base BidITEM NO. ITEM DESCRIPTION UNITESTIMATED QUANTITY1 MOBILIZATION LS 12 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 803 TRAIL PATCHING (3" BIT / 6" CLASS 5) SY 974 STREET REPLACEMENT - FULL SECTION SY 1005 CONCRETE CURB REPLACEMENT LF 606 12" DUCTILE IRON PIPE CL 52 OR 12" HDPE OR 12" PVC LF13857 6" DUCTILE IRON PIPE CL 52 LF 608 4" DUCTILE IRON PIPE CL 52 LF 279 12" HDPE - HORIZONTAL DIRECTIONAL DRILLING LF 235510 1 1/2" PVC PIPE SCHEDULE 40 LF 8511 HYDRANT EACH 512 16" BUTTERFLY VALVE AND BOX EACH 113 12" BUTTERFLY VALVE AND BOX EACH 1014 6" BUTTERFLY VALVE AND BOX EACH 515 WATERMAIN FITTINGS LB 335516 PRESSURE REDUCING VALVE EACH 117 CONNECT TO EXISTING WATERMAN EACH 518 VALVE STAKE EACH 1619 SUMP PUMP (FURNISH AND INSTALL) EACH 120 TRAFFIC CONTROL LS 121 INLET SEDIMENT CONTROL EACH 522 SILT FENCE, TYPE MACHINE SLICED LF 260023 SOD REPLACEMENT SY 48024 LANDSCAPING AND TREES, REMOVAL AND REPLACEMENT LS 125 IRRIGATION SYSTEM ALLOWANCE LS 126 TURF ESTABLISHMENT (EST. 1.45 ACRES) LS 1Total Base BidUNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION$14,000.00 $14,000.00 $68,000.00$68,000.00 $48,800.00 $48,800.00$7.50 $600.00 $2.50 $200.00 $6.00 $480.00$130.00 $12,610.00 $108.00 $10,476.00 $155.00 $15,035.00$110.00 $11,000.00 $134.00 $13,400.00 $140.00 $14,000.00$75.00 $4,500.00 $60.00 $3,600.00 $115.00 $6,900.00$88.00 $121,880.00 $175.00 $242,375.00 $97.00 $134,345.00$77.00 $4,620.00 $150.00 $9,000.00 $88.00 $5,280.00$113.00 $3,051.00 $160.00 $4,320.00 $95.00 $2,565.00$115.00 $270,825.00 $95.00 $223,725.00 $128.01 $301,463.55$20.00 $1,700.00 $22.00 $1,870.00 $60.00 $5,100.00$9,000.00 $45,000.00 $7,500.00$37,500.00 $7,800.00 $39,000.00$20,000.00 $20,000.00 $8,500.00$8,500.00 $10,500.00 $10,500.00$5,400.00 $54,000.00 $5,200.00$52,000.00 $6,850.00 $68,500.00$3,300.00 $16,500.00 $3,000.00$15,000.00 $3,150.00 $15,750.00$15.00 $50,325.00 $25.00 $83,875.00 $16.00 $53,680.00$275,000.00 $275,000.00 $245,000.00$245,000.00 $318,980.00 $318,980.00$3,850.00 $19,250.00 $4,200.00$21,000.00 $2,500.00 $12,500.00$115.00 $1,840.00 $475.00 $7,600.00 $200.00 $3,200.00$1,000.00 $1,000.00 $750.00$750.00 $3,400.00 $3,400.00$6,500.00 $6,500.00 $19,000.00$19,000.00 $35,000.00 $35,000.00$175.00 $875.00 $125.00 $625.00 $220.00 $1,100.00$5.00 $13,000.00 $2.50 $6,500.00 $2.50 $6,500.00$11.00 $5,280.00 $17.00 $8,160.00 $16.40 $7,872.00$7,250.00 $7,250.00 $500.00$500.00 $12,500.00 $12,500.0010,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ $11,000.00 $11,000.00 $15,000.00$15,000.00 $17,500.00 $17,500.00981,606.00$ 1,107,976.00$ 1,149,950.55$ New Look Contracting, Inc. J.R. Ferche, Inc.Minger Construction Co. Inc.Page 2 of 3 BID TABULATIONCITY OF OTSEGOODEAN AVENUE WATERMAIN PRESSURE REDUCING VALVE PROJECTBids were opened April 8, 2025 at 2:00 p.m.A total of seven (7) bids were received, as shown herein.Base BidITEM NO. ITEM DESCRIPTION UNITESTIMATED QUANTITY1 MOBILIZATION LS 12 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 803 TRAIL PATCHING (3" BIT / 6" CLASS 5) SY 974 STREET REPLACEMENT - FULL SECTION SY 1005 CONCRETE CURB REPLACEMENT LF 606 12" DUCTILE IRON PIPE CL 52 OR 12" HDPE OR 12" PVC LF13857 6" DUCTILE IRON PIPE CL 52 LF 608 4" DUCTILE IRON PIPE CL 52 LF 279 12" HDPE - HORIZONTAL DIRECTIONAL DRILLING LF 235510 1 1/2" PVC PIPE SCHEDULE 40 LF 8511 HYDRANT EACH 512 16" BUTTERFLY VALVE AND BOX EACH 113 12" BUTTERFLY VALVE AND BOX EACH 1014 6" BUTTERFLY VALVE AND BOX EACH 515 WATERMAIN FITTINGS LB 335516 PRESSURE REDUCING VALVE EACH 117 CONNECT TO EXISTING WATERMAN EACH 518 VALVE STAKE EACH 1619 SUMP PUMP (FURNISH AND INSTALL) EACH 120 TRAFFIC CONTROL LS 121 INLET SEDIMENT CONTROL EACH 522 SILT FENCE, TYPE MACHINE SLICED LF 260023 SOD REPLACEMENT SY 48024 LANDSCAPING AND TREES, REMOVAL AND REPLACEMENT LS 125 IRRIGATION SYSTEM ALLOWANCE LS 126 TURF ESTABLISHMENT (EST. 1.45 ACRES) LS 1Total Base BidUNIT PRICE EXTENSION$60,000.00 $60,000.00$5.00 $400.00$155.00 $15,035.00$210.00 $21,000.00$80.00 $4,800.00$130.00 $180,050.00$160.00 $9,600.00$150.00 $4,050.00$140.00 $329,700.00$100.00 $8,500.00$11,000.00 $55,000.00$7,000.00 $7,000.00$5,000.00 $50,000.00$3,000.00 $15,000.00$15.50 $52,002.50$300,000.00 $300,000.00$5,000.00 $25,000.00$350.00 $5,600.00$2,000.00 $2,000.00$4,000.00 $4,000.00$151.00 $755.00$2.00 $5,200.00$10.00 $4,800.00$10,000.00 $10,000.0010,000.00$ 10,000.00$ $20,000.00 $20,000.001,199,492.50$ Geislinger & SonsPage 3 of 3 1 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2025-15 ACCEPTING BIDS AND AWARDING CONTRACT WHEREAS, pursuant to an advertisement for bids for the construction of the Odean Avenue Watermain & Pressure Reducing Valve project, City Project No. 25-02, bids were received, opened on April 8, 2025, and tabulated according to law, and the following bids were received complying with the advertisement; and 1. C&L Excavating, Inc. $901,750.00 2. C. S. McCrossan Construction, Inc. $957,803.50 3. Widmer Construction LLC $976,715.50 4. New Look Contracting, Inc. $981,606.00 5. Minger Construction Co. Inc. $1,107,976.00 6. J.R. Ferche, Inc. $1,149,950.55 7. Geislinger & Sons $1,199,942.50 WHEREAS, it appears that C&L Excavating, Inc., is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with C&L Excavating, Inc. in the name of the City of Otsego for the Odean Avenue Watermain & Pressure Reducing Valve project, City Project No. 25-02, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 2 ADOPTED by the Otsego City Council this 14th day of April, 2025. MOTION BY: SECONDED BY: IN FAVOR: OPPOSED: CITY OF OTSEGO __________________________________ Jessica L. Stockamp, Mayor ATTEST: __________________________________ Audra Etzel, City Clerk