01-24-11 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
JANUARY 24, 2011
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order;
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Tom
Darkenwald and Doug Schroeder. 1
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director;
Daniel Licht, City Planner; Ron Wagner, City Engineer; and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
3. Consider the following minutes.
3.1. January 10, 2011.City Council Meeting.
CM Scharber motioned to approve as written. Seconded by CM Heidner. All in favor.
Motion carried.
3.2. January 10, 2011 Workshop.
CM Scharber motioned to approve as written. Seconded by CM Heidner. All in favor.
Motion carried.
4. Open Forum: (5 minute limit)
Pat Hilden, President of Otsego River Riders Snowmobile Club, said he will work with City
Planner Licht on a map of snowmobile trails. Mayor Stockamp asked if the club will be looking
at adding more signs this year. Mr. Hilden said he thinks the signs made up last year are too
small. Club member Rob VanDenBerg said he would like to see bigger signs along 85th Street.
He is asking the city to pay for the cost. There are a total of;10 signs needed. CM Heidner
asked what size of sign you would like to see. Mr. VanDenBerg said at least double in size. The
City Council asked Finance Director Groen to come back with cost to see what fund it should
come from.
CM Scharber motioned to approve signs. Seconded by, CM Darkenwald. All in favor.
Motion carried.
Mr. Hilden said they will be having their annual Hot Dogs on,the trail, Saturday, February 19th,
from 11am-3pm located at corner of Macalister/67th Street.
Heather Eidem, New River Medical Center, said they will be providing nutritional education to
the 3rd graders at Otsego Elementary and they have a Healthy you Workshop scheduled for
Saturday, February 16, 2011. ;
5. Consent Aaenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Fats, Oils and Grease (FOG) Ordinance.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
City Council Meeting January 24, 2011. Page 2.
6. Unfinished Business.
No items.
7. Public Works.
No items.
8. Daniel Licht, City Planner.
8.1. Prairie Park splash pad. concept plan.
City Planner Licht presented the Planners report. The Parks and Recreation Commission have
discussed development of a splash pad at Prairie Park. CM Scharber asked how much water
runs thru each day. City Planner Licht said a similar facility at the City of Blaine is open 10AM-
6PM and uses 20 thousand gallons of water a day. Mayor Stockamp asked if the water would
drain into the existing pond located in the park. City Engineer, Wagner said that a perc test
would have to be done. CM Scharber asked if this is on a timer. City Planner Licht said it is set
up with a push timer. CM Scharber asked if a changing area would be needed. City Planner
Licht said that had been discussed but none was planned other than some large satellites.
Mayor Stockamp motioned to approve preparation of `a concept plan for a splash pad
at Prairie Park and accept the quote from SRF dated January 20, 2011. Seconded by
CM Schroeder. All in favor. Motion carried.
8.2. Open Burning Ordinance.
City Planner Licht presented. The Police Commission requested staff to review the Open
Burning regulations to clarify and update. CM Heidner said in,;section 5-4-3a regarding setback
from structures that he was not sure about 25 feet. City Planner Licht said that we can insert a
lesser number than 25 feet.
CM Scharber motioned to approve Ordinance 2011-03 regarding Open Burning,
amending the setback to 20 feet. Seconded by CM Schroeder. All in favor. Motion
carried.
9. Ron Wagner, City Engineer.
9.1. Consider ordering Plans & Specs for Well House #1 Improvements.
City Engineer Wagner said the MN Department of Health is requesting to separate chlorine and
fluoride used in raw water. The solution would be to install a small adjacent building on the
east side of the building to store chlorine. The plans would need to be approved by the MN
Department of Health. CM Darkenwald asked when they started requiring this. City Engineer
Wagner said recently. CM Scharber asked if this would be needed in the other pump houses.
City Engineer Wagner said would have to take a look at pumphouses #3 & 4. CM Darkenwald
asked how much Plans and Specs would cost. City Engineer Wagner said around $3,000. City
Engineer Wagner said the project shouldn't take long and will have a deadline to be completed
by June 15.
CM Heidner motioned to order Plans & Specs for WellHouse #1 Improvement paid
for from the water and sewer fund. Seconded by CM Schroeder. All in favor. Motion
carried.
9.2. Update on MSA Functional Classifications & Federal Aid applications.
City Engineer Wagner said City Administrator Robertson, CM Darkenwald and himself went
down to meet with the County. The County board approved reclassification of 701h street to a
minor arterial. City Engineer Wagner said the Feasibility report will be at the Feb 14th meeting.
The City Council set a Workshop for February 14, 2011 at 5 P;M to review the report and a
meeting with affected residents at 6 PM on February 14.
City Council Meeting January 24, 2011. Page 3.
10. Andrew MacArthur, City Attorney.
No items.
11. Council Items.
11.1. Utility billing online payment process.
Finance Director Groen reviewed. There are currently about 150 call in credit card payments
each month and this would hopefully help reduce that. Staff is recommending Payment Network
and Civic Systems. This would be ready to go by March or April. CM Darkenwald asked if this
will save the City money in the long run. Finance Director Groen said yes. CM Darkenwald asked
if the City Attorney has reviewed contract. City Attorney MacArthur said he has not yet.
CM Heidner motioned to approve Payment Network & Civic Systems subject to City
Attorney approval. Seconded by Mayor Stockamp. All in favor. Motion carried.
11.2. 2011.Albertville Fire Agreement.
City Administrator Robertson reviewed.
CM Scharber motioned to approve the 2011 Albertville Fire Agreement. Seconded by
CM Darkenwald. All in favor. Motion carried.
11.3. Scharber & Sons invoice.
CM Heidner motioned to approve. Seconded by CM Darkenwald. Motion carried 4-0.
CM Scharber abstained.
12. Mike Robertson, City Administrator.
City Administrator Robertson said he will be meeting with Elk River Fire Chief to review the
proposed contract tomorrow.
13. Gary Groen, Finance Director.
13.1. Cash & investment quarterly review.
Finance Director Groen reviewed. He said the yearly audit recommendation has suggested the
City improve the segregation of duties. After the Administrative Subcommittee reviewed it they
recommended the City contract the services of an outside certified public accountant to review
finance quarterly.CM Darkenwald asked if this was advertised. Finance Director Groen said no.
City Administrator Robertson said they only contacted experienced public accounting firms and
only one said they could meet the City's budget. CM Darkenwald asked if this is a year contract.
Finance Director Groen said quarterly.
CM Scharber motioned to approve agreement with Kern, DeWenter, Viere, LTD
(KDV). Seconded by CM Schroeder. All in favor. Motion carried.
14. Tami Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
Mayor Stockamp said the HPC will be meeting on Saturday, February 19th at 10AM — 1PM. She
is not able to attend. City Planner Licht will be attending and,will need a key for that day. CM
Schroeder said he will check his schedule; he might be able to attend. The City Council agreed
to have City Administrator Robertson give a key to City Planner Licht for the day.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor.
Adjourned at 8:22 PM.
ATTEST:
Tami Loff, City Clerk
iMayorJessica Stockamp