02-14-11 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY .HALL
FEBRUARY 14, 2011 -r
7:00 'PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:30 PM. i '
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Tom
Darkenwald and Doug Schroeder.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director;
Daniel Licht, City Planner; Ron Wagner, City Engineer; and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Heidner requested to move item 5.7 to 9.2. Mayor Stockamp requested to move 5.8 to 6.1.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consider the following minutes.
3.1. January 24, 2011 City Council Meeting.
CM Heidner said on page 2 under 8.1 it should read 20 thousand gallons instead of 20 gallons.
CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in
favor. Motion carried.
3.2. January 24, 2011.Workshop.
CM Heidner said interest rate should be 4.375%.
CM Scharber motioned to approve as amended. Seconded by CM Darkenwald. All in
favor. Motion carried.
4. Open Forum: (5 minute lio2 tj
Kurt Shermer, 9375 O'Brian Avenue, Otsego River Riders Snowmobile Club, said that the Hot
Doggin on the trail for this weekend is canceled due to the weather and they have scheduled
their year end party at Riverwood National on April 2 at 7 PM and that is open to the public.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Received December 8, 2010 Parks & Rec Commission Minutes.
5.3. Received December 14, 2010 Police Commission Minutes.
5.4. Received January 12, 2011 Parks & Rec Commission Minutes.
5.5. Received January 11, 2011 HPC Minutes.
5.6. Received January 11, 2011 Police Commission, Minutes.
5.7. 2011 Instrumentation Agreement. -REMOVED
5.8. Glenwood Bank/Bank of Iowa Agreement. -REMOVED
CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
6. Unfinished Business.
6.1. Glenwood Bank/Bank of Iowa Agreement.
City Attorney MacArthur presented.
Peter Nelson, President of Glenwood Bank, wants to work with the city. Thinks the agreement
that they have worked, on ]s'the least intrusive.
Kevin Koepke, Attorney for the Bank of Iowa, agree with what Mr. Nelson said.
City Council Meeting February 14, 2011. Page 2.
Mike Melchert, Attorney representing GCI Capital, which owns the property. GCI feels
the agreement is not in the best interest of theCity.'They are asking for a continuance. CM
Darkenwald asked what the best interest is..Mr. Melchert said the city has better rights under
existing Developers agreement.
City Attorney MacArthur recommended it be tabled and said he would set up a meeting with all
the parties.
CM Heidner motioned to table to the February 28, 2011 City Council meeting.
Seconded by Mayor Stockamp. All in favor. Motion carried.
7. Public Works.
City Administrator Robertson said that Public Works have continued working on the creek and
got it to flow on Friday. City Engineer Wagner said he drove back there this afternoon with
Public Works Supervisor Belair; they got to the bend but there are sections going south that still
need work.
8. Daniel Licht, City Planner.
City Planner Licht presented the Planners report. A number of minor adjustments to the planned
roadways have been :proposed on the MSA Street Plan and should be changed on the City's
Transportation Plan. CM Heidner said this is just a proposal doesn't mean it is for sure going to
happen. City Planner Licht said correct.
CM Scharber motioned to approve Resolution 2011-06 adopting amendments to the
Comprehensive Plan. Seconded by CM Darkenwald. All in favor. Motion carried.
8.2. Adopt Play Field Use Policy.
City Planner Licht presented the policy. CM Heidner asked how to define the organizations that
are regular city sponsored groups. Should there be an attached list of groups? City Planner Licht
recommends a separate Resolution to adopt a list each year. He will bring back to the next
meeting.
CM Heidner motioned to approve Resolution 2011-07'adopting a field use policy.
Seconded by CM Scharber. All in favor. Motion carried.
CM Schroeder motioned to approve Ordinance 2011-64 establishing playfeld use
fees as recommended by the Parks and Recreation Commission. Seconded by Mayor
Stockamp. All in favor. Motion carried.
8.3. Billette Sian.
City Planner Licht presented the Planners report. Ms. Susan Louricas attended the last Parks
and Recreation Commission meeting with a request that her family be acknowledged at Zimmer
Farm Park. The Billette family have owned and farmed the property since the 1800s.
CM Schroeder motioned to approve naming the baseball field at Zimmer Farm Park
as ""Billette Field" with a metal sign affixed to the backstop consistent with the City's
practice for naming parks and park facilities. Seconded by Mayor Stockamp. All in
favor. Motion carried.
9. Ron Wagner, City Engineer.
9.1. Consider approval of 70th Street Feasibility Report.
City Council Meeting February 14, 2011. Page 3.
City Engineer Wagner presented. CM Scharber said this Resolution is just accepting the report
and doesn't mean that the project is approved. City Attorney, said it just states that the
Feasibility report was done. CM Darkenwald said he thinks staff should inform residents that
are affected with any future meeting dates. The City Council, agreed.
CM Scharber motioned to table until the next City Council meeting. Seconded by CM
Heidner. All in favor. Motion carried.
City Council directed staff to send letter that this will be on next City Council meeting.
9.2. 2011 Instrumentation Agreement.
CM Heidner said we only should perform work as needed. If no work is needed then there
should be no $15,000 fee; wants clarification on that. City Administrator Robertson said he will
contact Kurt Neidermeier and AES to be certain they are aware of that. Finance Director Groen
said this should be brought up at the next Public Works meeting and City Council agreed.
CM Heidner moved to table until after the Public Works meeting. Seconded by CM
Scharber. All in favor. Motion carried.
10. Andrew MacArthur, City Attorney.
10.1. Davis Mississippi Cove Release of Escrow.
City Attorney MacArthur reviewed that Mike Lueur had signed over.
11. Council Items.
11.1. Consider Elk River fire Contract.
City Administrator Robertson reviewed changes to the contract.
CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion
carried.
12. Mike Robertson, City Administrator.
City Administrator Robertson asked for update on who was connected to the email system. CM
Scharber said he was not.
13. Gary Groen, Finance Director.
Finance Director Groen said the online payment process is moving ahead and should be up and
going in March or April.
14. Tami Loff, City Clerk.
City Clerk Loff said she received tentative date for Board of Review for April 25. City Council
agreed to change to a non- City Council meeting date. City Clerk Loff will contact the County
Assessor for a new date and time.
15. Adjourn by 10 PM.
CM Scharber asked status on Fire inspections. Mayor Stockamp said it was discussed at the last
Administrative Sub Committee since most inspections are only taking an hour or less that the
fee should be adjusted. Staff recommended $50 hour. This will be brought back to the City
Council to discuss if a refund will be sent.
CM Darkenwald asked City Attorney MacArthur to have a memo of recommendation regarding
agreement with GCI at the next City Council meeting.
City Council Meeting February 14, 2011. Page 4.
CM Darkenwald drafted a letter to be sent to Senator Amy Koch. City Council agreed to send
the letter.
Mayor Stockamp asked for status of the Newsletter. City Planner Licht said he met with Kim this
morning and Staff is reviewing the draft.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourn at 8:23 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk