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Item 3.4 Cold Storage Facility Project Pay Application 1 Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works Street Operations Manager Lamson June 23, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.4 – Pay Application for the Cold Storage Facility STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending City Council approval of Pay Application #1 for the Cold Storage Facility Project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #1 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are two individual contractors included within Pay Application #1 for a total of $32,612.74 • Lester Buildings, LLC ($30,632.75) • Rachel Contracting, LLC ($1,979.99) In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which amounts to $1,716.46 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #1 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #1 in the amount of $32,612.74 for work completed on the Cold Storage Facility Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 414 – Capital Improvement Revolving Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity of Otsego Cold Storage BuildingPROJECT:City of OtsegoAPPLICATION NO: 113400 90th St Ne Cold Sotrage BuildingPERIOD TO: 5/31/2025OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2510113-01CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$1,026,977.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)$0.003. TOTAL CONTRACT SUM TO DATE (Item C Totals) $1,026,977.004. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$34,329.205. RETAINAGE (Item H Totals)$1,716.46 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$0.007. CURRENT PAYMENT DUE (Item J Totals)$32,612.74 TOTAL OF AMOUNTS CERTIFIED…………………….. $32,612.74The undersigned Construction Manager certifies that to the best of its knowledges, informationCONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 06/10/25CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:06/10/25State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 10th day of June, 2025ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Managerrecommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 24D2769B-195E-48E5-AD8F-9B1E732748216/17/2025 | 9:03 AM CDT AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:1been completed by each Contractor. The content of those G732APPLICATION DATE:5/31/2025forms is summarized belowPERIOD FROM:5/1/2025City of Otsego Cold Sotrage BuildingPERIOD TO:5/31/2025PROJECT NOS.:A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions LLC DBA Prime Construction Solutions $4,500.00 $0.00 $4,500.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$4,500.00 0%WS-08E Overhead Sectional Doors Yale Mechanical LLC $39,736.00 $0.00 $39,736.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$39,736.00 0%WS-13G Post Framed Wood Building Lester Buildings, LLC $489,973.00 $0.00 $489,973.00 $32,245.00 $0.00 $32,245.00 5.00% $1,612.25 $0.00$30,632.75$457,728.00 7%WS-23B Combined Mechanical St. Cloud Refrigeration, Inc $79,570.00 $0.00 $79,570.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$79,570.00 0%WS-26A Electrical Electrical Production Services, Inc $106,698.00 $0.00 $106,698.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$106,698.00 0%WS-31A Site Clearing & Earthwork Rachel Contracting, LLC $306,500.00 $0.00 $306,500.00 $2,084.20 $0.00 $2,084.20 5.00% $104.21 $0.00$1,979.99$304,415.80 1%$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$0.00 #DIV/0!$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$0.00 #DIV/0!$1,026,977.00 $0.00 $1,026,977.00 $34,329.20 $0.00 $34,329.20 5.00% $1,716.46 $0.00 $32,612.74 $992,647.80 3.3%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 24D2769B-195E-48E5-AD8F-9B1E73274821 APPLICATION AND CERTIFICATION FOR PAYMENT AU DOCUMENT G7O2 PROJECT: City. óf ötsego'Cold Storage APPLICATION NO: .:: 'llli 13400 90th St NE Otsego, MN 55330 VIA Conscruction Kraus-Anderson Manager: PERIOD TO: 5/3012025 VIA ARCHITECT: Wold Architects And Engineers PR.JECT NoS: 633g70 PAGE ONE OF TWO PAGES Distribution to: OWNER ARCHITECT CONTRACTOR TO OWNER: FROM CONTRACTOR: Lester Buildings LLC P O Box 64768 St Paul, MN 55164-0'168 CONTRACT FOR: Post Frame Consruction City of Otsego 13400 90th Otsego, MN 55330 , " X CONTRACTOR'S APPLICATION FOR PAYMENT Application is made l'or paynent, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1, OzuGINALCONTRACTSUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line I t2) 4. TOTAL COMPLETED & STORED TO DATE (Column Gon G703) 5. RETAINAGE: a. 5 % of Completed Work $ GãäññTTEon c7o3) b. 0 % of Stored Material $ iıãl-urn P on czo¡) Total Retainage (Lines 5a + 5b or Total in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 læss Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from pnor Certrficate) d. CURRENT PAYMENT DUE 9, BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) st,612.25 $0.00 CONTRACT DATE The undersigned Contractor certifies that to the best ofthe Contractor's knowledge, ini'ormation and belief the Work covered by this Application for Pa).ment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Pa)¡ment were issued and payments received from the Owner, and that current palment shown herein is now due. CONTRACTOR: $ I ,.:-:.r:,489,973i00 is 0.00$ 48X973"00$ 32,245.00 1,612.25 30.632.75 0.00 $--- 30l32Js 459,340.25 By:Date:a7 p :H:""å* and swom . o"*.",TiTü'u flþ04 Notary Y uttic : fr¿hd ¡Ø*rf My Commission expires: 4g t / ¿¿Zq Wrisht !"tztz's Countv of: dayol'/fi DEDUCTIONS $0.00 $0.00 ADDI I IONS $0.00 $0.00 CHANCE ORDER SUMMARY Total changes approved in Drevious months by Owner Total apÞroved this Month TOTALS NET CHANGES by Change Order In accordance with the Contract Documents, based on on-site observations and the data comprising the application, the Architect certifies to the Owner that to the best of the A¡chitect's knowledge, information and belief the Work has progressed as indicated, the quality ofthe'ür'ork is in accordance with the Contract Documents, and the Contractor is entitled to pâ)ment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ARCHITECT: By: This Certificate is not negotiable. The AMOLJNT CERTIFIED is payable only to the Contractor named herein. Issuance, pa¡rment and acceptance ofpa)'rnent are without prejudice to any rights ofthe Owner or Contractor under this Contract. $ $ $ $ $ Date: AIA DOCUMENT G7O2 APPLICATION AND CERTIFICÁTION FOR PAYI\,4ENT ' 1992 EDITION AIA@ ' @ 1992 THE AMERICAN INSTIIUTE OF ARCHITECTS, 1 735 NEW YORK AVE., N.W,, WASHINGTON, DC 20006.5292 cèË E(t â @ R Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee. By:Date: Construction Manager: 6/10/2025 30,632.75 WS 13-G Docusign Envelope ID: 24D2769B-195E-48E5-AD8F-9B1E73274821 6/17/2025 | 9:03 AM CDT CONTINUATION SHEET AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. ln tabulat¡ons below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. AIA DOCUMENT G7O3 APPLICATION NO: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO: #633870 PAGE 2OF2PAGES 1 05120125 05130125 RETAINAGE (IF VARIABLE RATE) $280.00 $869.7s $462.50 $0.00 $0.00 $0.00 $0.00 $0.00 $1 ,612.25 H BALANCE TO FINISH (c-G) $0.00 $0.00 $0.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $457,728.00 G % (G+C) 100.00% 100.00% 100.00% 0.00% 0.00% 0.00% 0.00% 0.00% 6.58% TOTAL COMPLETED AND STORED TO DATE (D+E+F) $5,600.00 $17,395.00 $9,250.00 $32,245.00 F MATERIALS PRESENTLY STORED (NOr rN DORE) $0.00 E WORK COMPLETED IHIS PERIOIJ $5,600.00 $ 17,395.00 $9,250.00 $0.00 $0.00 $0.00 $0.00 s32,245.O0 D FROM PREVIOUS APPLICATION (D+E) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 c SGHEDULED VALUE $5,600.00 $ 17,395.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $489,973.00 B IJESORIPIION OF WORK Bond Design Shop Drawings Complete Mater¡al Pacakge Steel & Trim Lumber & Trusses Doors Exterior Shell & Ceiling of building, Labor Foundation install Labor Framing of Bu¡lding Labor Steel & Trim lnstall Labor Ceil¡ng Steel Liner Labor Gutters Material & Labor lnterior liner Steel & Trims Labor Steel Labor Trim Labor Door lnstall Labor Allowance GRAND TOTALS A IItM NO. 1 2 4 5 6 7 I AIA DOCUI\¡ENT G7O3 CÒNTINUAÎION SHEET FOR G7O2 1992 EDITION ' AIA@ O'1992 THE AIVIERICAN INSTITUTË OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D,C. 20006-5232 G703-1 992 Docusign Envelope ID: 24D2769B-195E-48E5-AD8F-9B1E73274821 6/10/20251,979.99WS 31-ADocusign Envelope ID: 24D2769B-195E-48E5-AD8F-9B1E732748216/17/2025 | 9:03 AM CDT Docusign Envelope ID: 24D2769B-195E-48E5-AD8F-9B1E73274821