03-28-11 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
MARCH 28, 2011
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Stockamp; Councilmembers: Dan Scharber, Tom Darkenwald and Doug
Schroeder. Absent: CM Vern Heidner is at seminar for needed training related to the Board of
Review and will arrive after the training.
Staff: Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; Ron
Wagner, City Engineer; and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Scharber motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
3. Consider the following minutes.
3.1. March 14 2011 City Council Meeting.
CM Scharber motioned to approve as written. Seconded by CM Darkenwald. All in
favor. Motion carried.
' 3.2. March 22 2011 Special City Council Meeting.
CM Schroeder motioned to approve as written. Seconded by CM Scharber. All in
favor. Motion carried.
4. Open Forum:
4.1. Boy Scoutmaster; Jed Dotterer request.
Jed Dotterer, Scoutmaster from Boy Scout Troup 582, is requesting to rent Prairie Park on
January 28, 2012 to hold a Klondike Derby. They would set up Friday night and tear down after
2 pm on Saturday. Mr. Dotterer said he will get more details to City staff once it is available.
The City Council approved the rental.
4.2. Special Presentation: Elk River Mayor John Dietz.
Elk River Mayor John Dietz said they would be interested in sharing services with Otsego from
street department'equipment, Parks & Rec equipment, material quantity discounts, etc. He said
he will be speaking with Nowthen and Ramsey as well. He is asking staff to get together and
discuss and then report back to each City Council. CM Darkenwald asked if he was here on his
own. Mr. Dietz said he is here on his own but his City Council is on board.
Heather Eidem, New River Medical Center, gave an update on the new sleep center opening at
the hospital.
5. Consent Agenda (Non -controversial items).
5.1. Approve Claims List.
CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor. Motion
carried.
6. Unfinished Business.
No items.
7. Public Works.
City Council Meeting March 28, 2011. Page 2.
7.1. Petition for a street light at CSAH 39/Packard Avenue.
City Planner Licht presented the Planners report. The City has received a petition from
residents of the Mississippi Shores neighborhood requesting a street light at CSAH 39 and
Packard Avenue.
CM Darkenwald asked City Attorney MacArthur if he should abstain since his cousin was
included in the petition. City Attorney MacArthur recommended he abstain.
CM Scharber motioned to approve installation of a street light at CSAH 39/Packard
Avenue by Elk River Utilities for $1,923.75 to be paid for out of the Capital
Improvement Plan. Seconded by CM Schroeder. Motion carried 3-0. CM Darkenwald
abstained.
7.2. Request to reduce repair charges for damages to City utility.
Finance Director Groen reviewed the request from Brian Beaudry, the leasing farmer. During
inspections it was discovered that a water gate valve along with the utility pipe had been
damaged. When the pipe was installed it was marked by a wooden marker. Staff has sent a bill
to Mr. Beaudry.
Brian Beaudry said that it was not marked; the post that was there must have rotted off. He is
asking the City Council to consider splitting the cost. CM Scharber said these fees were actual costs
to the city.
CM Scharber motioned to not reduce the fee in the repair charges. Motion failed with
no second.
CM Schroeder asked if it is the city's responsibility to go back and maintain. City Engineer Wagner
said that the pipe is within an easement so the City is not responsible for the damage.
CM Darkenwald motioned Mr. Beaudry be responsible for the full amount of the parts
and that labor/equipment time be split by Mr. Beaudry and the city in the total amount
of $885.11. Seconded by CM Schroeder. Motion carried 3-1. CM Scharber voted
against.
7.3. Old PW siding estimate.
Public Works Supervisor Belair reviewed quotes received for removal and replacement of the
siding at the old Public Works building. Mr. Belair is recommending the lowest quote from
Latcham-Lind Lumber.
CM Scharber motioned to approve quote from Latcham-Lind Lumber in the amount
of $26,424.27. Seconded by CM Darkenwald. All in favor. Motion carried.
CM Darkenwald asked how the Otsego Creek is flowing. Public Works Supervisor Belair said it is
flowing well.
8. Daniel Licht, City Planner.
8.1. Well Ordinance.
City Planner Licht presented the Planners report and is recommending approval.
CM Scharber motioned to approve Ordinance 2011-07 amending the City Code of
the City of Otsego related to mandatory connection to public utilities. Seconded by
CM Darkenwald. All in favor. Motion carried.
9. Ron Wagner, City Engineer.
City Engineer Wagner said the Safe Routes to School bid opening will be April 26 at the Buffalo
courthouse. The project would start mid May with about 6 weeks of construction.
10. Andrew MacArthur City Attorney.
City Council Meeting March 28, 2011. Page 3.
10.1. Glenwood Bank/Bank of Iowa Agreement.
City Attorney MacArthur said the attorneys have made progress. He is recommending they LOC
Banks extend the LOC for 90 days until July 14 and that the LOC Banks have agreed to do this
by April 1, 2011. City Attorney MacArthur is recommending this be tabled until the May 23 City
Council meeting.
CM Darkenwald motioned to table until the May 23, 2011 City Council meeting.
Seconded by CM Scharber. All in favor. Motion carried.
11. Council Items.
11.1. Otsego Festival Donation Request.
Finance Director Groen said the Otsego Festival is scheduled for September 17, 2011 and
Otsego Festival Committee is requesting the same contribution as last year. CM Darkenwald
asked if this will be broken up the same as last year with $400 going to the Otsego Rod and
Custom and the rest to the Otsego Festival Committee. Mayor Stockamp said that Otsego Rod
and Custom is planning on going thru the Festival Committee. CM Darkenwald asked if the
Festival will submit invoices and then the City will reimburse. Finance Director Groen said yes.
Finance Director Groen recommended that the financial contribution from the City be paid from
the Council Contingency Fund but that the 2011 Budget will be adjusted to show this money as
a park activity line item.
CM Scharber motioned to approve financial contribution of $5,000 from the Council
Contingency Fund, use of Prairie Park and staff support as requested. Seconded by
CM Schroeder. All in favor. Motion carried.
12. Gary Groen, Finance Director.
Finance Director Groen said we have received the Safe Routes to School agreement and have
forwarded on to the insurance company.
13. Tami Loff, City Clerk.
No items.
14. Adjourn by 10 PM.
CM Darkenwald said that Mayor Dietz request should be discussed at future workshop.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 7:40 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk