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05-09-11 CCCLAIMS LIST CITY COUNCIL MEETING MAY 9, 2011 TO: Tauri Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 05-02-2011 $ 3,087.47 Check # 50045 — 50047 05-04-2011 $ 748,275.92 Check # 50048 - 50086 PAYROLL 05-04-2011 $ 32,872.94 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL $ 784,236.33 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 05/02/11 10:25 AM Page 1 *Check Summary Register© APRIL 2011 Name Check Date Check Amt I 10100 BANK OF ELK RIVER W/S Paid Chk# 050045 BULOW INC 4/26/2011 $2,592.64 REFUND - BASE REC CHGS Paid Chk# 050046 NEXTEL COMMUNICATIONS 4/26/2011 $417.41 CELL PHONES Paid Chk# 050047 FARM PLAN 4/26/2011 $77.42 JD MOWER PARTS Total Checks $3,087.47 FILTER: None CITY OF OTSEGO 05/02/11 10:25 AM Page 1 *Check Detail Register© APRIL 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER__ __ Paid Chk# 050045 4/26/2011 BULOWINC R 601-37150 WATER SALES $943.50 23070-00 REFUND - W/S BASE REC CHGS R 602-37200 Sewer Sales $1,649.14 23070-00 REFUND - W/S BASE REC CHGS Total BULOW INC $2,592.64 Paid Chk# 050046 4/26/2011 NEXTEL COMMUNICATIONS��—��'� E 250-42410-320 Telephone $136.60 184430382-04 CELL PHONES E 101-43100-320 Telephone _$280.81 _184430382-04 CELL PHONES Total NEXTEL COMMUNICATIONS $417.41 Paid Chk# 050047 4/26/2011 FARM PLAN E101-45200-210 Operating Supplies (GENERAL) $77.42 1068183 JD MOWER PARTS Total FARM PLAN $77.42 10100 BANK OF ELK RIVER $3,087.47 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $358.23 250 Comm. Dev. & Bldg Safety $136.60 601 WATER FUND $943.50 602 SEWER FUND ---- $1,649.14 $3,087.47 CITY OF OTSEGO 05/04/11 1:46 PM Page 1 *Check Summary Register© MAY 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050048 ADVANCED ENGINEERING AND 5/4/2011 $2,135.79 2011 I&C SERVICES Paid Chk# 050049 FLEX ONE - AFLAC 5/4/2011 $50.00 APR FLEX FEES Paid Chk# 050050 ALLIANCE BENEFIT GROUP HSA 5/4/2011 $1,360.33 PPE 4/30/11 CH DTD 5/4/11 Paid Chk# 050051 BATTERIES PLUS 5/4/2011 $14.11 BATTERIES Paid Chk# 050052 CENTRAL HYDRAULICS, INC. 5/4/2011 $136.29 HOSE, FITTINGS Paid Chk# 050053 CHARTER COMMUNICATIONS LL 5/4/2011 $119.00 MONTHLY SERVICE Paid Chk# 050054 CITY OF MONTICELLO 5/4/2011 $7,576.20 2ND QTR 2011 FIRE Paid Chk# 050055 CITY OF ROGERS 5/4/2011 $32,051.50 2011 FIRE CONTRACT Paid Chk# 050056 CROW RIVER FARM EQUIPMEN 5/4/2011 $25.70 CAM LOCK Paid Chk# 050057 ECM PUBLISHERS INC 5/4/2011 $217.50 LEGAL - BOARD OF APPEAL Paid Chk# 050058 ELK RIVER PRINTING 5/4/2011 $52.90 CLEAN UP WEEK VOUCHERS Paid Chk# 050059 ETHAN CHUTE 5/4/2011 $1,000.00 8247 PARELL - LNDSCP ESC REFUN Paid Chk# 050060 FASTENAL COMPANY 5/4/2011 $147.74 MISC OPERATING SUPPLIES Paid Chk# 050061 GIS RANGERS, LLC 5/4/2011 $3,060.00 GIS SERVICES Paid Chk# 050062 GOODIN COMPANY 5/4/2011 $59.50 VENT - BOILER REPAIR Paid Chk# 050063 GOPHER STATE ONE -CALL INC 5/4/2011 $307.90 LOCATE TICKETS Paid Chk# 050064 ICMA RETIREMENT TRUST 5/4/2011 $75.00 PLAN #304185 Paid Chk# 050065 LONG & SONS 5/4/2011 $1,201.63 CITY HALL APR CLEANING Paid Chk# 050066 MENARDS 5/4/2011 $135.03 SEWER REPAIR PARTS Paid Chk# 050067 NAPA AUTO PARTS 5/4/2011 $48.97 TRAILER CONNECTOR Paid Chk# 050068 NORTHLAND TRUST SERVICES, 5/4/2011 $520,624.80 GEN OBL W/S REV BONDS, SERIES Paid Chk# 050069 OFFICEMAX - A BOISE CO 5/4/2011 $172.85 OFFICE SUPPLIES Paid Chk# 050070 OTSEGO FESTIVAL INC 5/4/2011 $1,673.00 WALTON'S HOLLOW PETTING ZOO Paid Chk# 050071 PRAIRIE RESTORATION, INC. 5/4/2011 $300.00 SPRING BURN Paid Chk# 050072 PUBLIC EMPLOYEES RETIREME 5/4/2011 $4,030.92 #677600 PPE 4/30/11 Paid Chk# 050073 PURCHASE POWER 5/4/2011 $600.00 POSTAGE Paid Chk# 050074 RANDY'S SANITATION 5/4/2011 $251.37 8899 NASHUA AVE Paid Chk# 050075 RICOH AMERICAS CORPORATIO 5/4/2011 $1,347.98 1ST QTR 2011 COPIES Paid Chk# 050076 RICOH AMERICAS CORPORATIO 5/4/2011 $304.65 WIDE FORMAT PRINTER Paid Chk# 050077 STANDARD INSURANCE CO 5/4/2011 $717.95 #150697 MAY LIFE INS Paid Chk# 050078 SUPERIOR LAWN 5/4/2011 $4,506.76 PARK PROPERTIES Paid Chk# 050079 SWEEPER SERVICES 5/4/2011 $367.99 SWEEPER PARTS Paid Chk# 050080 TARGET STORES 5/4/2011 $28.00 PHOTO PAPER Paid Chk# 050081 THE PLANNING COMPANY LLC 5/4/2011 $12,969.78 PLEASANT CREEK 4 Paid Chk# 050082 US INTERNET 5/4/2011 $51.25 SECURENCE - MAY Paid Chk# 050083 WRIGHT COUNTY AUDITOR -TRE 5/4/2011 $71,783.33 MAY SHERIFF PATROL Paid Chk# 050084 WRIGHT COUNTY AUDITOR -TRE 5/4/2011 $69,810.00 2011 ASSESS CONT - TAXABLE PAR Paid Chk# 050085 XCEL ENERGY 5/4/2011 $4,845.04 17388 52ND ST Paid Chk# 050086 YALE MECHANICAL 5/4/2011 $4,115.16 SPRING MAINT - EAST WWTF Total Checks $748,275.92 FILTER: None CITY OF OTSEGO 05/04/11 1:47 PM Page 1 Payments Current Period: MAY 2011 Batch Name 110503PAY Payment Computer Dollar Amt $748,275.92 Posted Refer_ 1 TARGET STORES __ Ck# 050080 5/4/2011 $28.00 _ Cash Payment E 101-43100-210 Operating Supplies (GE PHOTO PAPER Invoice 24560892691 4/18/2011 Total $28.00 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Refer 2 PRAIRIE RESTORATION, INC. Ck# 050071 5/4/2011 $300.00 Cash Payment E 101-43100-402 Repairs/Maint Buildings SPRING BURN Invoice 14851 4/19/2011 Due 0 BANK OF ELK RIVE 10100 Total $300.00 Transaction Date 5/2/2011 Refer3 RANDY'S_SANITATION Ck# 050074 5/4/2011 $132.24 _ _ Cash Payment E 101-41940-325 Garbage Service 8899 NASHUA AVE Invoice 4/19/2011 $119.13 Cash Payment E 101-43100-325 Garbage Service 13400 90TH ST Invoice 4/19/2011 Due 0 BANK OF ELK RIVE 10100 ------- Total $251.37 Transaction Date 5/2/2011 Refer 4 SUPERIOR LAWN Ck# 050078 5/4/2011 $2,621.79 _ _ _ Cash Payment E 101-45200-390 Contracted Services PARK PROPERTIES Invoice 22 4/23/2011 $942.49 Cash Payment E 601-49400-390 Contracted Services W/S PROPERTIES Invoice 22 4/23/2011 $942.48 Cash Payment E 602-49450-390 Contracted Services W/S PROPERTIES Invoice 22 4/23/2011 Due 0 BANK OF ELK RIVE 10100 Total $4,506.76 Transaction Date 5/2/2011 Refer 5 YALE MECHANICAL Ck# 050086 5/4/2011 $1,595.88 Cash Payment E 101-43100-402 Repairs/Maint Buildings SPRING MAINT - PW Invoice 118495 4/22/2011 $238.16 Cash Payment E 101-43100-402 Repairs/Maint Buildings REPAIRS - PW Invoice 119110 4/22/2011 Repairs/Maint Buildings REPAIRS - WEST WWTF $1,224.25 Cash Payment E 602-49450-402 Invoice 119111 4/22/2011 SPRING MAINT -WEST WWTF $744.47 Cash Payment E 602-49450-402 Repairs/Maint Buildings Invoice 118492 4/22/2011 SPRING MAINT EAST WWTF $312.40 Cash Payment E 602-49450-402 Repairs/Maint Buildings Invoice 118461 4/22/2011 Due 0 BANK OF ELK RIVE 10100 Total $4,115.16 Transaction Date 5/2/2011 Refer 6 CENTRAL HYDRAULICS, INC. Ck# 050052 5/4/2011 $136.29 E 101-43100-220 Repair/Maint Supply (GE HOSE, FITTINGS Cash Payment Project pw.21 Invoice 17547 4/15/2011 Due 0 BANK OF ELK RIVE 10100 Total -- $136.29 Transaction Date 5/2/2011 Refer_ 7 F_ASTENAL COMPANY Ck# 050060 5/4/2011 $54.21 _ Operating Supplies (GE MISC OPERATING SUPPLIES Cash Payment E 101-43100-210 Invoice MNELK29978 4/1512011 $93.53 Operating Supplies (GE MISC OPERATING SUPPLIES Cash Payment E 101-43100-210 Invoice MNELK29937 4/14/2011 Total $147.74 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 CITY OF OTSEGO 05/04/11 1:47 PM Page 2 Payments Current Period: MAY 2011 Refer_ _ 8— BATTERIES PLUS Ck# 050051 5/4/2011 Cash Payment E 101-43100-402 Repairs/Maint Buildings BATTERIES $14.11 Invoice 033-819767 4/18/2011— Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $14.11 Refer 9 MENARDS Ck# 050066 5/4/2011 Cash Payment E 602-49450-220 Repair/Maint Supply (GE SEWER REPAIR PARTS $51.15 Invoice 52348 4/25/2011 Cash Payment E 101-45200-210 Operating Supplies (GE GRAFFITI REMOVER $19.22 Invoice 51065 4/20/2011 Refer Cash Payment E 101-43100-402 Repairs/Maint Buildings FITTINGS $7.40 Invoice 51065 4/20/2011 Invoice 13024559 4/14/2011 Cash Payment E 101-43100-402 Repairs/Maint Buildings INSULATION FOR OLD PW BLDG $57.26 Invoice 53121 4/28/2011 — Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $135.03 Refer 10 ELK RIVER PRINTING & PARTY PL Ck# 050058 5/4/2011 ----._._._.__..__-------------------- ---...--------- Print/Binding (GENERAL CLEAN UP WEEK VOUCHERS $52.90 Cash Payment E 101-41400-350 Invoice 30703 4/15/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $52.90 Refer RICOH AMERICAS_ CORPORA TION Ck# 050075 5/4/2011 _11 mash Payment E 101-41400-41.3 Office Equipment Rental RICOH COPIER LEASE $379.43 Invoice 13024559 4/14/2011 Cash Payment E 101-41400-413 Office Equipment Rental 1ST QTR 2011 COPIES $968.55 Invoice 412196197 4/27/2011 — Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 101.00 Total $1,347.98 Refer 12 LONG & SONS Ck# 050065 5/4/2011 Cash Payment E 101-43100-210 Operating Supplies (GE PW CLEANING SUPPLIES $36.68 Invoice 11-144 4/27/2011 Cash Payment E 101-43100-389 Cleaning Services PW APR CLEANING $363.38 Invoice 11-144 4/27/2011 Cash Payment E 101-41940-389 Cleaning Services CITY HALL EXTRA CLEANING $53.44 Invoice 11-144 4/27/2011 Cash Payment E 101-41940-389 Cleaning Services CITY HALL APR CLEANING $748.13 Invoice 11-144 4/27/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $1,201.63 Refer 13 ECM PUBLISHERS INC Ck# 050057 5/4/2011 Cash Payment E 101-41400-350 Print/Binding (GENERAL LEGAL - BOARD OF APPEAL Invoice 331577 4/23/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Refer 14 OFFICEMAX Ck# 050069 5/4/2011 Cash Payment E 101-41400-201 Office Supplies and Expe OFFICE SUPPLIES Invoice 180529 4/20/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 _Refer 15 PURCHASE POWER Ck# 050073 5/4/2011 Cash Payment E 101-41400-206 Postage POSTAGE Invoice Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 $180.00 Total $180.00 $172.85 Total $172.85 $600.00 Total $600.00 CITY OF OTSEGO 05/04/11 1:47 PM Page 3 Payments Current Period: MAY 2011 Refer_ 16 US INTERNET Ck# 050082 5/4/2011 Cash Payment E 101-41400-390 Contracted Services SECURENCE - MAY $51.25 Invoice 931305 4/18/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $51.25 Refer 17 ETHAN_CHUTE _ Ck# 050059 5/4/2011 _ Cash Payment _ _ E 702-41400-310 Miscellaneous 8247 PARELL - LNDSCP ESC REFUND $1,000.00 Invoice --- Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $1,000.00 Refer 18 STANDARD INSURANCE CO Ck# 050077 5/4/2011 Cash Payment E 602-49450-130 Employer Paid Ins (GEN #150697 MAY LIFE INS $12.40 Invoice 4/18/2011 Cash Payment E 101-41400-130 Employer Paid Ins (GEN #150697 MAY LIFE INS $128.79 Invoice 4/18/2011 Cash Payment E 101-41600-130 Employer Paid Ins (GEN #150697 MAY LIFE INS $143.22 Invoice 4/18/2011 Cash Payment E 101-43100-130 Employer Paid Ins (GEN #150697 MAY LIFE INS $319.68 Invoice 4/18/2011 Cash Payment E 250-42410-130 Employer Paid Ins (GEN #150697 MAY LIFE INS $101.45 Invoice 4/18/2011 Cash Payment E 601-49400-130 Employer Paid Ins (GEN #150697 MAY LIFE INS $12.41 Invoice 4/18/2011 Transaction Date 5/2/2011 Duel) BANK OF ELK RIVE 10100 Total $717.95 Refer 19 AFLAC -FLEX ONE Ck# 050049 5/4/2011 Cash Payment E 101-41400-390 Contracted Services APR FLEX FEES $50.00 Invoice 668387ER 4/15/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $50.00 Refer 20 RICOH AMERICAS CORPORATION Ck# 050076 5/4/2011 Cash Payment E 250-42410-410 Rentals (GENERAL) WIDE FORMAT PRINTER $304.65 Invoice 13024560 4/14/2011 _ Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $304.65 Refer 21 XCEL ENERGY Ck# 050085 5/4/2011 _ Cash Payment E 602-49450-322 Utilities 16935 56TH CT $121.51 Invoice C h Pent E 601-49400-322 Utilities 5750 RANDOLPH - WELL #3 $774.38 as aym Invoice Cash Payment E 602-49450-322 Utilities 5850 RANDOLPH Invoice Cash Payment E 602-49450-322 Utilities 17388 52ND ST Invoice Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 $3,886.73 $62.42 Total $4,845.04 Refer 22 CITY OF ROGERS Ck# 050055 5/4/2011 Cash Payment E 212-42200-390 Contracted Services 2011 FIRE CONTRACT $32,051.50 Invoice 4398 4/19/2011 Transaction Date 5/2/2011 Duel) BANK OF ELK RIVE 10100 Total $32,051.50 Refer _ 23 NORTHLAND TRUST SERVICES, IN Ck# 050068 5/4/2011 Cash Payment E 360-47000-602 Bond Interest GEN OBL SWR REV BONDS, SERIES 2005A $140,334.38 Invoice CITY OF OTSEGO 05/04/11 1:47 PM Page 4 Payments Current Period: MAY 2011 Cash Payment E 360-47000-602 Bond Interest GEN OBL W/S REV BONDS, SERIES 2006A $137,583.75 Invoice MAY SHERIFF PATROL $71,783.33 Invoice PATROL -11-5 4/29/2011 Cash Payment E 385-47000-602 Bond Interest GEN OBL CIP REF BONDS, SERIES 2010B $51,229.79 Invoice Refer 27 WRIGHT COUNTY AUDITOR-TREA Ck# 050084 5/4/2011 Cash Payment E 101-41550-390 Contracted Services Cash Payment E 360-47000-602 Bond Interest GEN OBL W/S REV REF BONDS $130,305.00 Invoice Cash Payment R 250-32999 Assessor's Fee 2011 ASSESS CONT - NEW CONST $1,875.00 Cash Payment E 395-47000-602 Bond Interest GEN OBL IMP BONDS, SERIES 2007B $11,800.00 Invoice $69,810.00 Cash Payment E 375-47000-602 Bond Interest GEN OBL IMP BONDS, SERIES 2005B $49,371.88 Invoice Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $520,624.80 Refer 24OTSEGO FESTIVAL INC Ck# 050070 5/4/2011 Cash Payment E 101-41100-801 CONTINGENCY WALTON'S HOLLOW PETTING ZOO $988.00 Invoice Cash Payment E 101-41100-801 CONTINGENCY TEDDY BEAR BAND $685.00 Invoice — Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $1,673.00 Refer 25 GOODIN COMPANY Ck# 050062 5/4/2011 Cash Payment E 101-43100-402 Repairs/Maint Buildings VENT- BOILER REPAIR Invoice 5636049-00 4/27/2011 Transaction Date 5/2/2011 Due 0 BANK OF ELK RIVE 10100 Total $59.50 $59.50 Refer_ 26 WRIGHT COUNTY AUDITOR-TREA Ck# 050083 5/4/2011 _ Cash Payment _ Cash Payment E 10142100-390 Contracted Services MAY SHERIFF PATROL $71,783.33 Invoice PATROL -11-5 4/29/2011 Cash Payment Transaction Date 5/3/2011 Due 0 BANK OF ELK RIVE 10100 Total $71,783.33 Refer 27 WRIGHT COUNTY AUDITOR-TREA Ck# 050084 5/4/2011 Cash Payment E 101-41550-390 Contracted Services 2011 ASSESS CONT - TAXABLE PARCELS $67,935.00 Invoice 055-11 4/28/2011 5/2/2011 Cash Payment R 250-32999 Assessor's Fee 2011 ASSESS CONT - NEW CONST $1,875.00 Invoice 055-11 4/28/2011 Transaction Date 5/3/2011 Due 0 BANK OF ELK RIVE 10100 Total $69,810.00 Refer 28 CITY OF MONTICELLO Ck# 050054 5/4/2011 Cash Payment E 101-42710-390 Contracted Services MAR ANIMAL CONTROL $1,915.20 Invoice 10343 4/27/2011 Cash Payment E 213-42200-390 Contracted Services 2ND QTR 2011 FIRE $5,661.00 Invoice 10343 4/27/2011 Transaction Date 5/3/2011 Due 0 BANK OF ELK RIVE 10100 Total $7,576.20 Refer 29 TPC Ck# 050081 5/4/2011 _ Cash Payment _ G 701-22426 FIN PLAT ARBOR CRK 3 ARBOR CREEK 3 $120.00 Invoice 324 5/2/2011 Cash Payment E 101-41570-303 Planning Fees ARVIG $60.00 Invoice 327 5/2/2011 Cash Payment E 250-42410-350 Print/Binding (GENERAL GEN'L - CODE $1,269.78 Invoice 319 5/2/2011 Cash Payment G 701-22465 GREAT RIVER CTR GRC $1,440.00 Invoice 323 5/2/2011 CITY OF OTS'EGO 05/04/11 1:47 PM Page 5 Payments Current Period: MAY 2011 Cash Payment G 701-22392 MISSISSIPPI COVE 1 & 2 DAVIS MISSISSIPPI COVE $360.00 Invoice 322 5/2/2011 5/2/2011 Cash Payment E 101-41570-303 Planning Fees WFE/GCI $420.00 Invoice 321 5/2/2011 $50.00 Invoice 309 Cash Payment E 101-41570-303 Planning Fees KAHLER HOA $240.00 Invoice 320 5/2/2011 HPC Cash Payment E 602-49450-303 Planning Fees RWN REC $270.00 Invoice 320 5/2/2011 Cash Payment E 101-41570-303 Planning Fees Cash Payment E 60149400-303 Planning Fees RWN REC $270.00 Invoice 320 5/2/2011 Cash Payment G 701-22431 PLEASANT CRK 4TH PLEASANT CREEK 4 $60.00 Invoice 325 5/2/2011 5/2/2011 Cash Payment E 208-4521.0-303 Planning Fees COMMUNITY PARKS $300.00 Invoice 310 5/2/2011 $50.00 Invoice 314 Cash Payment E 101-41570-303 Planning Fees OTSEGO JAM FEST $60.00 Invoice 326 5/2/2011 85TH ST/MSA Cash Payment E 101-41570-303 Planning Fees MEETINGS $3,500.00 Invoice 318 5/2/2011 Cash Payment E 203-45210-303 Planning Fees FRANKFORT PARK $50.00 Invoice 309 5/2/2011 Project PK.08 Cash Payment E 10141570-303 Planning Fees HPC $250.00 nvoice 311 5/2/2011 Cash Payment E 101-41570-303 Planning Fees POLICIES $150.00 Invoice 312 5/2/2011 Cash Payment E 101-41570-303 Planning Fees POLICE COMM $100.00 Invoice 313 5/2/2011 Cash Payment E 403-43100-303 Planning Fees 70TH ST $50.00 Invoice 314 5/2/2011 Project 10.383 Cash Payment E 403-43100-303 Planning Fees 85TH ST/MSA $100.00 Invoice 315 5/2/2011 Project 11.384 Cash Payment E 101-41570-303 Planning Fees ISLAND VIEW $500.00 Invoice 316 5/2/2011 Project 11.433 Cash Payment E 101-41570-303 Planning Fees GENERAL $3,350.00 Invoice 317 5/2/2011 Cash Payment E 101-41570-303 Planning Fees HOSPITAL $50.00 Invoice 308 5/2/2011 Transaction Date 5/3/2011 Due 0 BANK OF ELK RIVE 10100 Total $12,969.78 Refer CHARTER COMMUNICATIONS _ Ck# 050053 5/4/2011 _30 Cash Payment E 1.01A1400-390 Contracted Services MONTHLY SERVICE $119.00 Invoice 4/26/2011 Transaction Date 5/3/2011 Due 0 BANK OF ELK RIVE 10100 Total $119.00 Refer 31 ECM PUBLISHERS_ INC Ck# 050057 5/4/2011 Cash Payment E 101-41400-350 Print/Binding (GENERAL PUBLIC NOTICE - REQ FOR PROPOSAL $37.50 Invoice 331945 4/30/2011 Transaction Date 5/3/2011 Duel) BANK OF ELK RIVE 10100 Total $37.50 Refer 32 ICMA RETIREMENT TRUST Ck# 050064 5/4/2011 Cash Payment G 101-21705 Other Retirement PLAN #304185 $75.00 Invoice PPE 4/30/11 CITY OF OTSEGO 05/04/11 1:47 PM Page 6 Payments Current Period: MAY 2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $3,060.00 Refer 35 GOPHER STATE ONE -CALL INC Ck# 050063 5/4/2011 Cash Payment E 250-42410-310 Miscellaneous LOCATE TICKETS $307.90 Invoice 10942 5/2/2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $307.90 Refer 36 SWEEPER SERVICES Ck# 050079 5/4/2011 Cash Payment E 101-43100-220 Repair/Maint Supply (GE SWEEPER PARTS Invoice 1150 4/28/2011 $367.99 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $367.99 Refer 37 NAPA OF ELK RIVER INC Ck# 050067 5/4/2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $75.00 Refer33 PUBLIC EMPLOYEES RETIREMEN_ Ck# 050072 5/4/2011 Cash Payment E 101-41600-121 PERA #677600 PPE 4/30/11 $509.64 Invoice Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $48.97 Cash Payment E 602-49450-121 PERA #677600 PPE 4/30/11 $51.33 Invoice $25.70 Invoice 147663 5/2/2011 Cash Payment E 601-49400-121 PERA #677600 PPE 4/30/11 $51.33 Invoice Cash Payment E 601-49400-500 Capital Outlay (GENERA 2011 I&C SERVICES Cash Payment E 101-41400-121 PERA #677600 PPE 4/30/11 $270.67 Invoice Cash Payment G 101-21704 PERA #677600 PPE 4/30/11 $1,866.18 Invoice Cash Payment E 250-42410-121 PERA #677600 PPE 4/30/11 $180.63 Invoice Cash Payment E 101-43100-121 PERA #677600 PPE 4/30/11 $1,101.14 Invoice Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $4,030.92 Refer 34 GIS RANGERS, LLC Ck# 050061 5/4/2011 Cash Payment E 101-41400-391 GIS Services GIS SERVICES $1,808.75 nvoice 398 5/2/2011 Cash Payment E 602-49450-391 GIS Services GIS SERVICES $1,137.50 Invoice 398 5/2/2011 Cash Payment E 601-49400-391 GIS Services GIS SERVICES $113.75 Invoice 398 5/2/2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $3,060.00 Refer 35 GOPHER STATE ONE -CALL INC Ck# 050063 5/4/2011 Cash Payment E 250-42410-310 Miscellaneous LOCATE TICKETS $307.90 Invoice 10942 5/2/2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $307.90 Refer 36 SWEEPER SERVICES Ck# 050079 5/4/2011 Cash Payment E 101-43100-220 Repair/Maint Supply (GE SWEEPER PARTS Invoice 1150 4/28/2011 $367.99 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $367.99 Refer 37 NAPA OF ELK RIVER INC Ck# 050067 5/4/2011 Cash Payment E 101-45200-210 Operating Supplies (GE TRAILER CONNECTOR $28.82 Invoice 557975 4/26/2011 Cash Payment E 101-43100-240 Small Tools/Equipment HOSE, BRUSH $20.15 Invoice 558665 4/29/2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $48.97 Refer _38 CROW RIVER FARM EQUIPMENT Ck# 050056 5/4/2011 Cash Payment E 101-43100-220 Repair/Maint Supply (GE CAM LOCK $25.70 Invoice 147663 5/2/2011 Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $25.70 Refer 39 AE2S Ck# 050048 5/4/2011 Cash Payment E 601-49400-500 Capital Outlay (GENERA 2011 I&C SERVICES $1,067.90 Invoice 27355 3/31/2011 CITY OF OTSEGO Payments 05/04/11 1:47 PM Page 7 Current Period: MAY 2011 Cash Payment E 602-49450-500 Capital Outlay (GENERA 2011 I&C SERVICES $1,067.89 Invoice 27355 3/31/2011 ____------- --- Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Total $2,135.79 Refer _ 40 ALLIANCE BENEFIT GROUP _ _ Ck# 050050 5/4/2011 Cash Payment E 101-43100-123 Health PPE 4/30/11 CH DTD 5/4/11 Invoice Cash Payment G 101-21706 Hospitalization/Medical Ins PPE 4/30/11 CH DTD 5/4/11 Invoice Cash Payment E 101-41600-123 Health PPE 4/30/11 CH DTD 5/4/11 Invoice Cash Payment E 250-42410-123 Health PPE 4/30/11 CH DTD 5/4/11 Invoice Transaction Date 5/4/2011 Due 0 BANK OF ELK RIVE 10100 Fund Summary 10100 BANK OF ELK RIVER 101 $169,169.08 203 $50.00 208 $300.00 212 $32,051.50 213 $5,661.00 250 $4,172.75 360 $408,223.13 375 $49,371.88 385 $51,229.79 395 $11,800.00 403 $150.00 601 $3,232.26 602 $9,884.53 701 $1,980.00 702 $1,000.00 $748,275.92 Pre -Written Check $748,275.92 Checks to be Generated by the Compute $0.00 Total $748,275.92 Total BATCH Total $500.04 $476.93 $250.02 $133.34 $1,360.33 $748,275.92 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA BY: Kurt Neidermeier, PeopleService Inc. DATE: May 3, 2011 RE: Lift Station Cleaning Costs and Plug Purchase ITEM 5-2 Memo Background: The City of Otsego is progressing towards cleaning sanitary lift stations using existing staff as part of a routine preventative maintenance schedule. An agreement has been made with the City of St. Michael for disposal, a slow release modification has been approved for the Jet Vac, & staff is familiar with the cleaning process. For site isolation a sewer plug is required. Financial Issues: Cleaning frequency recommendations are as follows: • Lift Station (Quaday) and Lift Station 3 (West WWTF) Quarterly • Lift Station 4 (Martin Farms) Semi Annually • Lift Station 2, 5, 6, 7, 8, & 9 Annually (2 loads total per year) Smaller lift stations can be cleaned using the same contained load. It is anticipated 12 loads will need disposal over the course of a year. 12 loads (cD- $500 = $6000 per year. To assist in the cleaning process a line plug is used to stop flow to the lift station. Otsego Lift Station influent lines vary from 8 to 24". The varying sizes can be handled by a multisize plug. A 12-24" plug can be rented @ $85/day or purchased for $695 + tax. A 40' airline with rope attachment is an additional $100. Plug with rope and airline $853 As a comparison to contracting with a local cleaning company the average cost for lift station cleaning is $1200 per event. Financing for parts and labor is budgeted through the sewer operations fund. Recommendation: Staff recommends purchase of the multisize plug with airline through HD Supply Waterworks. The Public Works Subcommittee has reviewed the quotes and approves purchase. Supporting Information: Quotes included C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Tami Loff From: Entzminger, Mitch [HDS] [Mitch.Entzminger@hdsupply.com] Sent: Tuesday, April 26, 2011 8:43 AM To: Kurt Neidermeier Subject: RE: Plug quote 1) 18" AR plug (blocker) 030-18 $480 in stock 1) 24" AR plug (blocker) 030-24 $645 in stock. 1) 12-24" multisize domehead back (blocker) 050-1224 $695 in stock 1) 12-24" multisize w4" pass thru 094-1224 $1040 NOT in stock, 096-1224 $1085 in stock w/6" pass thru 1) 50' air line with rope 320-40 $100 (40' of hose w/rope no gauge) if you need 50' that would be a special item and quote Items that say in stock above are currently in stock @ Lansas in Rogers and can be picked up there. If you need them shipped freight is additional. Add tax. Thanks, Mitch Entzminger Customer Service Representative HD Supply Waterworks St.Michael, MN Direct: 763-428-6820 Office: 763-428-7473 Fax: 763-428-7559 One Team Driving Customer Success and Value Creation This message is for the intended addressee(s) only and may contain confidential, proprietary or privileged information, exempt from disclosure, and subject to terms at: http://www.hdsupply.com/email/ From: Kurt Neidermeier I' aiIto•KNeidermeier(@peoplleservice.coml Sent: Monday, April 25, 20112:27 PM To: Entzminger, Mitch [HDS] Cc: Ron Wagner; Brad Belair Subject: Plug quote Mitch, Please supply quotes for the following: 2) 18" AR plug (blocker) 2) 24" AR plug (blocker) 2) 12-24" multisize domehead back (blocker) 2) 12-24" multisize w4" pass thru 2) 50' air line with rope Thank you, Kurt Neidermeier 763-428-9215 Tam! Loff From: Phil Miskovich [phil@infratechonline.com] Sent: Monday, April 18, 2011 2:44 PM To: Kurt Neidermeier Subject: RE: Request for Plug quote Quantity Description Purchase price Rental price One 18" AR plug (blocker) 550.00 No Rental One 18" MW plug (4" pass thru) 660.00 No Rental One 18" MW plug (6" pass thru) 785.00 No Rental One 24" AR plug (blocker) 740.00 No Rental One 24" MW plug (4" pass thru) 850.00 No Rental One 24" MW plug (6" pass thru) 980.00 No Rental One 12-24" multisize domehead back (blocker) 800.00 85.00/day — 425.00/week One 12-24" multisize w4" pass thru 1195.00 90.00/day — 450.00/week One 12-24" multisize w6" pass thru 1250.00 No Rental One 18-24" multisize w4" pass thru 1430.00 No Rental One 18-24" multisize w6" pass thru 1485.00 No Rental One 15-30" multisize w4" pass thru 2000.00 100.00/day — 500/week One 15-30" multisize w6" pass thru 2150.00 One 45' air line with rope. 115.00 (40ft) No Rental From: Kurt NeidermeierfmaiIto: KNeidermeier@Peopleservice.coml Sent: Thursday, April 14, 20113:15 PM To: Phil Miskovich Cc: Ron Wagner; Brad Belair; Gary Groen; Dan Licht; Paul Christensen; Kurt Neumann Subject: Request for Plug quote Phil, Looking for a quote for the following options please include a purchase price and rental price if available. The equipment will be used for the blockage of the lift station influent line for cleaning purposes. Please include recommendations with your expertise. Quantity Description One 18" AR plug (blocker) One 18" MW plug (4" pass thru) One 18" MW plug (6" pass thru) One 24" AR plug (blocker) One 24" MW plug (4" pass thru) One 24" MW plug (6" pass thru) One 12-24" multisize domehead back (blocker) 1 One 12-24" multisize w4" pass thru One 12-24" multisize w6" pass thru One 18-24" multisize w4" pass thru One 18-24" multisize w6" pass thru One 15-30" multisize w4" pass thru One 15-30" multisize w6" pass thru One 45' air line with rope. Also, Otsego will be cleaning pvc lines with its own equipment this year that will include 10", 12" and 15" lines. Please include a recommendation for a nozzle(s) to suit this application along with a purchase price or rental price as available. Thank you, Kurt Neidermeier 763-428-9215 ansCalifornia ® Manufactured by Vanderlans lit Sons, Inc. ❑ Georgia ❑ Minnesota XX Hurco ❑ UPS Shipping Early AM ❑ NDA ❑ NDA Saver ❑ 2nd Day ❑ UPS Shipping 3rd Day ❑ Ground ❑ Other Quote Truck Freight ❑ Carrier Best Way❑ Air Freight (Freight Forwarder) ❑ Date: April 7, 2011 Salesman: Seth Groth Freight Collect ❑ Prepaid/Add ❑ FFA ❑Other❑ CUSTOMER INFORMATION JOBSITE INFORMATION / SHIP TO Name: People Service, inc. Contact: Address: City, State: Zip: Phone: Fax: Email: Unit Unit of Extended Qty Description Part Number Price Measure Price 1 18" A.R. plug (blocker) 030-18 $ 550.00 Ea 550.00 1 18" M.W. plug (4" pass-through) 020-18 660.00 Ea 660.00 1 18" M.W. plug (6" pass-through) 021-18 785.00 Ea 785.00 1 24" A.R. plug (blocker) 030-24 740.00 Ea 740.00 1 24" M.W. plug (4" pass-through) 020-24 850.00 Ea 850.00 1 24" M.W. plug (6" pass-through) 021-24 980.001 Ea 980.00 1 12"-24" multi-size domehead back(blocker) 050-1224 800.00 Ea 800.00 1 12"-24"multi-size w/ 4" pass-through 094-1224 1,195.00 Ea 1,195.00 1 12"-24" multi-size w/ 6" pass-through 096-1224 1,250.00 Ea 1,250.00 1 18"-24" multi-size w/ 4" pass-through 094-1824 1,430.00 Ea 1,430.00 1 18"-24" multi-size w/ 6" pass-through 096-1824 1,485.00 Ea 1,485.00 1 15"-30" multi-size w/ 4" pass-through 094-1530 2,000.00 Ea 2,000.00 1 15"-30" multi-size w/ 6" pass-through 096-1530 2,150.00 Ea 2,150.00 Ea Note: All plugs should be Blocked(Braced Sub Total 14,875.00 during use to insure against slipping or Transportation Charges becoming completely dislodged and causing 0.00 property damage, injury or death. Estimated Total $14,875.00 Comments CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA BY: Kevin Lamson, Otsego Public Works DATE: May 5, 2011 RE: Jet -Pak Kit purchase for sanitary sewer cleaning. ITEM 5-2 . A - Memo Background: The current jetter nozzles on our jet -vac equipment are becoming worn because they are made from a plastic composite material that continually clogs and the tips frequently need replacement. The kit we are proposing for purchase includes three separately designed nozzles that can be used for different applications and are comprised of stainless steel for longevity. We are also proposing the purchase of two "skids" which aid the jetter nozzle in different sized sewer main pipe. We will be cleaning larger sanitary sewer lines this year than we have in the past and the skids make the process more efficient. Financial Issues: The pricing for the nozzle kit is $529.00. The 10" skid is $81.20 and the 15" skid is $104.70. Total costs for this equipment would total $714.90. Financing for the parts and installation is budgeted through sewer operations fund. Recommendation: The purchase of different jetter nozzles is based on staff recommendations. Infratech is the recommended supplier based on costs of requested equipment. Supporting Information: Quotes included. From: 05/05/2011 13:24 #326 P:001/005 Date: 5/5/11 Attention: Kevin Lamson Pat Launderville Organization: City of Otsego Reference: Jet -Pak Kit, Nozzle Skid, Casting Cutter Gentlemen, The pricing for the Nozzle Kit is as follows: Any.....#UEZ-12-50-3000, Jet -Pak Hustler nozzle Kit @ 529.00/complete Note: replacement jets are approx. 9.20/per jet assembly Any.....#UE69510-.75, V Proover for 10" Fines @ 81.20/ea Any. ....#UE69515-.75, V Proover for 15" lines @ 104.70/ea Any.....New PECO Manhole Casting Cutter & Extractor @ 14,200.00/complete (FOB Factory) Any.....PECO Manhole Casting Cutter & Extractor used system @ 6,300.00/complete Any.....Rental — PECO Cutter @ 150.00/day, 750.00/week, 3,000.00/mo (plus purchase of 24 pc tooth set @ 259.20) Si ely, J H bert Selvog MAY -05-2011 13:34 94% P.01 rs E T. hn Herbert Selvog Infrastructure Technologies, Inc. 21040 Commerce Blvd. Rogers, Minnesota 55374 www.infratechonline.com website john@infratechonline.com e-mail 612-747-2748 cell Date: 5/5/11 Attention: Kevin Lamson Pat Launderville Organization: City of Otsego Reference: Jet -Pak Kit, Nozzle Skid, Casting Cutter Gentlemen, The pricing for the Nozzle Kit is as follows: Any.....#UEZ-12-50-3000, Jet -Pak Hustler nozzle Kit @ 529.00/complete Note: replacement jets are approx. 9.20/per jet assembly Any.....#UE69510-.75, V Proover for 10" Fines @ 81.20/ea Any. ....#UE69515-.75, V Proover for 15" lines @ 104.70/ea Any.....New PECO Manhole Casting Cutter & Extractor @ 14,200.00/complete (FOB Factory) Any.....PECO Manhole Casting Cutter & Extractor used system @ 6,300.00/complete Any.....Rental — PECO Cutter @ 150.00/day, 750.00/week, 3,000.00/mo (plus purchase of 24 pc tooth set @ 259.20) Si ely, J H bert Selvog MAY -05-2011 13:34 94% P.01 CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA BY: Kurt Neidermeier, PeopleService Inc. DATE: May 3, 2011 RE: Chimney Seal Installation & Costs ITEM 5_3 Memo Background: Chimney seals were not required by Specification during the initial installation years of sanitary manholes in the City of Otsego. Seals prevent Inflow and Infiltration of water and surrounding material from entering the sanitary system. Directives have been given to install internal chimney seals as needed in manholes identified as having Infiltration/Inflow and other failures during the Sanitary Sewer inspection and cleaning process. Financial Issues: It is unknown the amount of chimney seals expected to be installed. An inventory of $10,000 is recommended. An installation and removal tool and shipping is included, taxes are not. One Installation Tool @ $120 One Removal Tool @ $40 Two 8" Seals @ $190 = $380 Twenty 10" Seals @ $210 = $4200 Twenty 13" Seals @ $250 = $5000 One 7" Extension @ $108 Financing for the parts and installation is budgeted through sewer operations fund. Recommendation: Sizes and quantity for the purchase of chimney seals is based on staff recommendations. The Public Works Subcommittee has reviewed quotes for purchasing chimney seals to be installed as needed at their meeting on April 27, 2011 and recommends approval. ESS Brothers and Son's Inc is the recommended supplier based on costs of requested parts. Supporting Information: Quotes included. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Ron Wagner, City Engineer luotation ALL BIDDERS Ess Brothers and Sons, Inc. 9350 County Road 19 Loretto, MN 55357 763478-2027 or Outstate 800478-2027 Fax 763-478-8868 CITY: OTSEGO, MN PROJECT NAME/NUMBER: DATE OF BID OPENING: ENGINEER/PHONE #: Quantities are approximate, changes could alter price. Freight is estimated on one single shipment. Quotes Valid for 60 days `SPECIAL ORDER ITEMS ARE NON -RETURNABLE Accepted By: Ess Brothers and Sons, Inc. Job Number: Date: Subtotal Tax Total $0.00 $14,895.00 $1,083.61 $15,978.61 UNIT UNIT UNIT PRICE + QUANTITY DESCRIPTION WEIGHT SURCHARGE PRICE SURCHARGE TOTAL 5 26" Standard 8" Cretex Seal $190.00 $950.00 20 26" Wide Standard 10" Cretex Seal $210.00 $4,200.00 . 25 __.: . .... . 26" Extra Wide 13" Cretex Seal $250.00 $6,250.00 ..:: 20 ..:.... 7" Cretex Extension $108.00 $2,160.00 5 . .. 10" Cretex Extension . .. ....... ........ $115.00 $575.00 - 1 Cretex Internal Seal Installation Tool $120.00 $120.00 :- ... .. .::...... 1 ...... ........ Cretex Band Removal Tool . .:..... ...:... $40.00 . ........ __....... E $40.00 1 48" Internal joint seal w/3 bands $600.00 $600.00 Quantities are approximate, changes could alter price. Freight is estimated on one single shipment. Quotes Valid for 60 days `SPECIAL ORDER ITEMS ARE NON -RETURNABLE Accepted By: Ess Brothers and Sons, Inc. Job Number: Date: Subtotal Tax Total $0.00 $14,895.00 $1,083.61 $15,978.61 Bid Proposal Branch Information: HD SUPPLY WATERWORKS 16195 54TH STREET NE ST. MICHAEL MN 55376 (763) 428-7473Fax: (763) 428-7559 Representative: RANDY ATWOOD Job Information: ,lob Name: OTSEGO-PEOPLESERVICE SEALS Customer: ALL BIDDING CONTRACTORS #230 Address: Address2: 15801 W 78TH ST city/St/Zip: EDEN PRAIRIE MN 55344-5703 Contact: Kurt Phone: (952) 937-9666 Fax: ( ) 000-0000 Email: kneidermeier@peopleservice.com Location: Engineer: Bid date: 4/04/11 Delivery Information: Delivery Location: Delivery Location 2: Date Required: Method of Shipment: Notes: FOB: HD SUPPLY - ST. MICHAEL, MN Date Printed: 3/07/11 Page No. 1 PS Bid #: RDA243109 Job Name: OTSEGO-PEOPLESERVICE SEALS Location: Customer: ALL BIDDING CONTRACTORS #2 Engineer: Bid date: 4104/11 Seq# Qty Description Salesman: RANDY ATWOOD Branch: HD SUPPLY WATERWORKS Phone: (763) 428-7473 Fax: (763) 428-7559 Units Price Ext. Price 10 5 26" INT CHMY SEAL S -SLEEVE EA 220.00 1,100.00 20 20 26" INT CHMY SEAL WIDE EA 250.00 5,000.00 30 25 26" INT CHMY SEAL X -WIDE EA 300.00 7,500.00 40 20 26X7" INT EXT W/BAND EA 120.00 2,400.00 50 15 26X10" INT EXT W/BAND EA 125.00 1,875.00 60 1 SEAL INSTALLATION TOOL EA 125.00 125.00 70 1 SEAL REMOVAL TOOL EA 35.00 35.00 80 1 48" JOINT SEAL W/ 3 BANDS EA 635.00 635.00 Bid Totals Sub Total $18,670.00 Bid Total $18,670.00 nate Printed: 3/07111 Page No. 2 H,enry,s Waterworks, Inc. 510 9th_Avenue South $,-wk Rapids, MN 56379 Tell free: 800-950=2119 Fax: (320) 654-1408 Description Chinincy Scat Stan qr 26- Cretex internal Chimney Seal Wide 261 Crewe Internal C-17-raficY Seal 'Extra IvVtdc Cretex.Internal, Chimney, Seat BXtensi" to" Crctcx Internal CbMICY Seal Extcrision -C,mic internal Seal TnSM119tiOn T-001' ,Cretex Band Removal Tool 48"InternaiJailft.t Seat with 3 Bands Wi:s Tax, Thank Wu for this opportunity to quote tbcsc AMS. If you haat; any ,,,stions please call us at 320-259-4134. Vag 320�654-1408 Quotation Date 3/10/2011 Quote for, ity of Otsego 399 Ngslills Ave NE Itsego,,,MIN 55330-7314 ,ttn j<urtN-zeidermeier Tens Rep FOB 30 Days Jim Shipping Total Qty Pace 190.00 I90.00 2 24.91 7 224.17 .11 264-17 02.00 102.00 11.44 111.44 111.00 .131-00 34.00 34.00 661.11 661.11 6.375% 0.00 Total --- - ------------------------- 6 ------------ Signature Hal(anson �JLI Anderson ITEM NO.: 5.4 BY: Ronald J. Wagner, City Engineer DATE: April 21, 2011 ITEM S_4 � REQUEST FOR COUNCIL ACTION RE: Barr Engineering Invoice #23710102.00 BACKGROUND Stuart Stephens of Barr Engineering has reviewed the documentation on the path process provided by AE2S, the city's SCADA integrator, and found it sufficient. He has also reviewed the shop drawings concerning electrical panel changes to the Quaday Avenue liftstation. Financial Issues: Cost: $1,597.98 Source: Water and Sewer Fund Budgeted: Yes Supporting Information: None RECOMMENDATION Staff recommends approval. POSSIBLE ACTIONS A. Motion to approve. B. Motion to table. C. Motion to deny. CITY OF OTSEGO ON THE GREAT RIVER ROAD ot901 2011 Item 5.4 Request for Action - Barr Invoice Page 1 of 1 Mr. Ron Wagner Hakanson Anderson Assoc Inc 3601 Thurston Avenue Anoka, MN 55303 INVOICE RECEIVED APR 0 8 2011 Project Name: OtsegoQuaday Ave Lift Station Project Budget: N/A Barr Project #: 23710102.00 TOTAL THIS INVOICE: $1,287.98 Professional Services from February 26, 2011 to March 25, 2011 Barr Engineering Company 4700 West 77th Street Minneapolis, MN 55435 Phone: 952-832-2600; Fax: 952-832-2601 FEIN #: 41-0905995 Inc: 1966 April 08, 2011 Invoice No: 23710102.00 - 8 Job: 7349 Otsego Quaday Ave Lift Station Task: 100 Otsego Quaday Ave Lift Station Labor Charges Hours Rate Amount Electrical Engineer . Stephens, Stuart Support Service Obstarczyk, Nicoli Expense Charges Communications Labor Subtotal Subtotal Expenses 8.00 155.00 1,240.00 .50 85.00 42.50 8.50 1,282.50 1,282.50 5.48 5.48 5.48 'task Subtotal $1,287.98 Job Subtotal $1,287.98 Total this Invoice $1,287.98 Authorized By: a Date: 3%3 Stuart Stephens Questions? Contact Barr Project Manager, Stuart S. Stephens Phone: 952-832-2979 or E -Mail: sstephens@barr.com PLEASE REMIT TO ABOVE ADDRESS and INCLUDE INVOICE NUMBER ON CHECK. Page 1 Terms: Within 30 days of invoice date. Past due balances are subject to a finance charge of 1.5% per month. Please refer to the contract if other terms apply. Mr. Ron Wagner Hakanson Anderson Assoc Inc 3601 Thurston Avenue Anoka, MN 55303 INVOICE RECEIVED MAR 10 2011 Project Name: Otsego Quaday Ave Lift Station Project Budget: N/A Barr Project #: 23710102.00 TOTAL THIS INVOICE: $310.00 Professional Services from January 29, 2011 to February 25, 2011 Job: 7349 Otsego Quaday Ave Lift Station Task: 100 Otsego Quaday Ave.Lift Station bor Charges Barr Engineering Company 4700 West 77th Street Minneapolis, MN 55435 Phone: 952-832-2600; Fax: 952-832-2601 FEIN #: 41-0905995 Inc: 1966 March 08, 2011 Invoice No: 23710102.00 - 7 Hours Rate Amount Electrical Engineer Stephens, Stuart 2.00 155.00 310.00 2.00 310.00 Labor Subtotal 310.00 Task Subtotal $310.00 Job Subtotal $310.00 Total this Invoice $310.00 Authorized By: Date: ✓13� Stuart Stephens .estions? Contact Barr Project Manager, Stuart S. Stephens Phone: 952-832-2979 or E -Mail: sstephens@barr.com PLEASE REMIT TO ABOVE ADDRESS and INCLUDE INVOICE NUMBER ON CHECK. Terms: Within 30 days of invoice date. Past due balances are subject to a finance charge of 1.5% per month. Please refer to the contract if other terms apply. ITEM 7_1 Memo To: City Council From: Gary Groen Date: May 5, 2011 Re: Summer Seasonal Hiring Background The city has hired summer seasonal employees to work in the City parks and public works for several years. Generally, the duties will include park maintenance, street repairs, baseball field maintenance and set up for youth activities, storm water maintenance activities, park development of the splash pad, and other assigned responsibilities. In addition, the City will also have the first season of maintenance of Frankfort Park. The City has budgeted $24,000 for summer seasonal assistance in 2011. The summer seasonal hours projected for 2011 total 2,212 compared to 1,588 in 2010 and 1,285 in 2009. The 2011 projected hours will be financed from several sources depending on the work assigned as follows: • General Fund park budget • Rogers Area Youth Baseball Association for ball field set up • Park Development Fund for building of splash park • Stormwater Fund for work on stormwater maintenance • Otsego Creek for work on maintaining Otsego Creek The City will have two returning summer seasonal employees from 2010. The City staff has interviewed candidates to fill seasonal positions based on the anticipated needs of the city for the 2011 summer season. There are four additional positions that are anticipated and are included on the attached schedule. 9 Page 1 Recommendation The City staff recommends the two returning summer seasonal employees, Rene Metcalf and Dirk Udee, be hired for the 2011 summer season. The have been excellent employees in years past and return to the City with several years of experience. The City staff recommends the additional summer seasonal assistants be hired for this year. They included James Gornick, Dean Kolles, Adam Swenson. In addition, we recommend Mike Brumm be hired to handle Prairie Park ball field preparation for scheduled games and tournaments. Other duties may be assigned for work at Prairie Park and city hall as well. • Page 2 City c !go Summar y of Part time hours and salary Recommendations for Summer Assistance in 2011 (Comparative information provided for 2010 and 2009) ** Recommended for summer seasonal employment by Brad Belair, Public Works Supervisor *** Recommended for Prairie Park ball tournaments and other duties to be determined The above summer seasonal will work on ballfields and tournaments to be reimbursed by Rogers Area Youth Baseball The above seasonal will also work on park development (splash pad), street maintenance (pavement management), and stormwater activities (reimbursed from fund # 222) which are paid from other funds besides the General Fund park maintenance budget. Actual Projected Gross Hours 2011 Hours Pay Rene Metcalf 20 weeks @ 25 hours per week 500.00 $ 6,750.00 Dirk Udee 10 weeks @ 36 hours per week 360.00 4,500.00 James Gornick ** 11 weeks @ 36 hours per week 396.00 4,356.00 Dean Kolles ** 10.5 weeks @ 36 hours per week 378.00 4,158.00 Adam Swenson ** 10.5 weeks @ 36 hours per week 378.00 4,158.00 Mike Brumm *** 10 weeks @20 hours per week 200.00 2,300.00 Totals for 2011 Marc Crepeau 2,212.00 $ 26,222.00 ** Recommended for summer seasonal employment by Brad Belair, Public Works Supervisor *** Recommended for Prairie Park ball tournaments and other duties to be determined The above summer seasonal will work on ballfields and tournaments to be reimbursed by Rogers Area Youth Baseball The above seasonal will also work on park development (splash pad), street maintenance (pavement management), and stormwater activities (reimbursed from fund # 222) which are paid from other funds besides the General Fund park maintenance budget. Actual Gross 2010 Hours Pay Rene Metcalf 577.50 $ 7,218.77 Jon Stone 261.00 2,871.00 Dillon Johnson 366.00 4,026.00 Dirk Udee 383.75 4,605.00 Totals for 2010 1,588.25 $ 18,720.77 Actual Gross 2009 Hours Pay Rene Metcalf 531.50 $ 6,309.00 Dirk Udee 380.50 4,364.27 Marc Crepeau 373.00 4,238.00 Totals for 2009 1,285.00 $ 14,911.27 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA BY: Brad Belair DATE: March 6, 2011 RE: Purchase of Street Sweeper BACKGROUND ITEM 7_2 REQUEST FOR COUNCIL ACTION The City of Otsego purchased a used street sweeper in 2006 to perform timely spring clean up of city streets and periodic sweeping as needed throughout the year. Each year the condition of the sweeper is evaluated to provide a recommended time and cost for replacement. The Public Works Committee discussed options for replacement including purchasing new versus used and also contracting the service. Public Works staff identified availability of a 2007 Elgin Pelican for $82,500 compared to a new purchase for approximately $175,000. The seller is willing to offer $10,000 on trade for the current condition of the 1993 Elgin Pelican that the City owns. The seller is also willing to take payment for one half of the sales price in 2010 and one half in 2011. The'Capital Equipment Plan scheduled $50,000 toward the purchase of a new street sweeper in 2011 and an additional $125,000 for the balance in 2014. This item was reviewed at the Public Works Subcommittee meeting on April 27, 2011. Based on increasing maintenance costs for the City's current sweeper and availability of the 2007 Elgin Pelican sweeper, the Public Works Subcommittee directed that the issue be considered at the May 9, 2011 City Council meeting. Financial Issues: Cost: $ 82,500 Source: $38,742 from the 2011 Capital Improvement Fund and $38,742 in 2012 Budgeted: Yes Supporting Information: A. Sales info for 2007 Elgin Pelican RECOMMENDATION The Public Works Committee recommended the purchase of the 2007 Elgin Pelican for $82,500 minus $10,000 for trading the 1993 Elgin sweeper. POSSIBLE ACTIONS A. Motion to approve purchase of 2007 Elgin Pelican street sweeper for $82,500 minus $10,000 for trade. B. Motion to table until further discussion of the Equipment CIP at the Council workshop May9th. C. Tami Loff, City Clerk Gary Groen, Finance Director 2 2007 Elgin Pelican SE Serial # S -9465-D 1385 hours, 6677 miles - 4 -cylinder John Deere turbo diesel engine D Hydrostatic transmission Hydraulic wheel motors J Mechanically driven side & main brooms Hydraulic main broom suspension High dump model Hopper liner Dual side brooms 240 -gallon plastic water tanks Air conditioning Sprung guide wheel Auto lubeVI -� Silicone hoses;//, Air -ride seat AM/FM stereo Sweeper is white Operator & service manual ......... ^, __ - Price: $82,500.00 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA BY: Brad Belair DATE: March 6, 2011 RE: Purchase of Tractor/Mower/Snow Blower BACKGROUND ITEM 7-3 REQUEST FOR COUNCIL ACTION The 2011 Equipment CIP calls for the replacement of the 1974 Ford 2600 tractor, which the City purchased used several years ago. The new purchase will be used daily during mowing season pulling a wide area mower and used in the winter season for snow removal. Attachments including a pull behind wide area, mower and front mount snow blower are also recommended for purchase. The Equipment CIP also called for replacement of the wide area mower in 2011. Purchasing the front mount snow plow would be an additional equipment purchase not scheduled. However, based on snow removal operations this past winter, the Public Works Department would utilize the snow blower to assist with trail cleaning and cul-de-sacs more effectively than a front mounted plow on either a tractor or pickup. Financial Issues: Cost: $ 56,882 Source: Capital Improvement Fund Budgeted: Yes Supporting Information: A. Quotes. RECOMMENDATION The Public Works Committee at their meeting on April 27, 2011 directed the City staff to send a non binding letter of intent to John Deere Companies to guarantee the 2010 State of Minnesota contract pricing and have the purchase of the tractor, mower and snow blower considered at the City Council meeting on May 9, 2011. The Public Works Subcommittee recommended purchase of the equipment. POSSIBLE ACTIONS A. Motion to approve as recommended purchase of the tractor, mower and snow blower for the quoted prices based on the Minnesota State purchasing contract. B. Motion to table until further discussion of the 2011 CIP. C. Tami Loff, City Clerk Gary Groen, Finance Director 2 Quote Id :5392712 Selling Equipment Customer Name :CITY OF OTSEGO JOHN DEERE 4720 Tractor Selling Price Code DescriptionQty $ 35,863.64 6865LV 4720 Tractor 1 Unit Extended $ 32,629.00 $ 32,629.00 Standard Options Per Unit 1514 2025 Cab with Air Ride Seat 1 $ 7,870.00 $ 7,870.00 4540 eHydro 1 27x10.5-15 4PR Front R3 Turf 2 Pos. $ 0.00 $ 0.00 1 Bias44X18.0-20 4PR Rear R3 Turf 2 $ 180.00 $ 180.00 Pos. Bias 7010 Dual Mid SCV 1 $ 0.00 $ 0..00 Standard Options Total $ 8,050.00 Dealer Attachments LVB25309 Telescoping Draft Links 1 $ 332.00 332.00 LVB26078 Electronic Diverter Kit (Cab Only) 1 $ 1,299.00 $ 1 1,299.00 LVB26065 Cab Speaker and Radio Mount Kit 1 RE289848 Radio, Deere/Delco AM/FM Stereo with 1 $ 79.00 $ 79.00 Clock, Front Audio Input Jackfor MP3 $ 421.00 $ 421.00 Players, and Weatherband LVB24856 Rear Wiper Kit (Cab Only) 1 $ 246.00 $ 246.00 Dealer Attachments Total $ 2,377.00 Discount $ -7,192.36 11 $ -7,192.36 LAND PRIDE AFM4211 11 Ft Finishing Mower Selling Price Code Description Qty $ 12,983.00 11 Unit Extended i 1 $ 12, 983.00 $12,983.00 ERSKINE 781 FM Front Mount SnowBlower CONFIDENTIAL SCHARBER $ SONS 13725 MAIN STREET ROGERS, MN 55374 Phone: 763-428-4107 -tom Fax: 763-428-2700 Quote Id : 5392712 Customer Name: CITY OF OTSEGO Quote Summary Prepared For : Prepared By: BRAD BELAIR Quote Id : 5392712 CITY OF OTSEGO JOHN BRAUNSHAUSEN Created On : April 25, 2011 8899 NASHUA AVE NE 13725 MAIN STREET Last Modified On :April 29, 2011 ELK RIVER, MN 55330 ROGERS, MN 55374 JOHN. Expiration Date: April 25, 2011 Business: 763-441-8137 BRAUNSHAUSEN@SCHARBER S.COM Equipment Summary Selling Price Qty Extended JOHN DEERE 4720 Tractor $ 35,863.64 X 1 = $ 35,863.64 LAND PRIDE AFM4211 11 Ft Finishing Mower $ 12,983.00 X 1 = $ 12,983.00 ERSKINE 781 FM Front Mount SnowBlower $ 9,247.00 X 1 = $ 9,247.00 Equipment Total $ 58,093.64 Trade In Summary Qty Each Extended LAND PRIDE 11 FT All Flex Mower Pay-off 1 $ 4,500.00 $ 4,500.00 Total Trade Allowance $ 0.00 $ 4,500.00 FORD Open Sttion Tractor Pay-off 1 $ 2,000.00 $ 2,000.00 Total Trade Allowance $ 0.00 $ 2,000.00 Trade In Total $ 6,500.00 Quote Summary Equipment Total $ 58,093.64 Trade In $ (6,500.00) Delivery $ 0.00 License $ 0.00 DOT $ 0.00 SubTotal $ 51,593.64 Sales Tax $ 3,993.94 Total $ 55,587.58 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 55,587.58 Salesperson: X Accepted By: X CONFIDENTIAL Selling Equipment Quote Id :5392712 Customer Name :CITY OF OTSEGO Code Description Qty 78" 1 CONFIDENTIAL Unit $ 9,247.00 Selling Price $ 9,247.00 Extended $ 9,247.00 ITEM 7_4 TPC3,601 Thurston Avenue N, Suite 100 Anoka, MN 66303 Phone: 763.231.5840 Facsimile: 763.42 7.0620 TP0&P1anningCo.corn MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 4 May 2011 RE: Otsego — Pride in Our Parks; Riverplace TPC FILE: 101.01 BACKGROUND Residents in the Riverplace neighborhood have submitted a Pride in Our Parks application to volunteer in Frankfort Park. Public Works Supervisor Brad Belair will work the volunteers to coordinate and schedule their activities as part of the program. Exhibits: A. Application RECOMMENDATION The Parks and Recreation Commission reviewed the application at their meeting on 13 April 2011 and recommends approval. POSSIBLE ACTIONS A. Motion to approve the Pride in Our Parks application from residents of the Riverplace neighborhood. B. Motion to table. C. Tami Loff, City Clerk Brad Belair, Public Works Supervisor APR. 1.20,11 8:23AM NEW HORIZOiN ACADEMY CITY OF 0 T S E G 0 8899 Nashua Ave., NE, Quego, MN 55330 ]Phone: 763441-4414 Fax: 763-441-8823 Group Name (or P Contact Inform Name: I Address: City: 64 for Responsible li 1541 Re. ST >"7� ICGL•Wl i * Please provide a separate Program Proposal Park or Area to be Adopted:_ Scope of Work: Terms and Conditions 1. This agreement shall be in effec 2. The participant(s) shall develop the Pride in Our Parks policy of 3. The participant shall provide a r Commission. 4. Each individual participating in t provided by the City of Otsego. 5. Participants shall follow all park the Pride in Our Parks policy. 6. The City of Otsego may tegmina NO/ I'V0100261 N0.6441 P. 1 PRIDE IN OUR PARKS PROGRAM PROPOSAL AND AGREEMENT 5 ual (minimum 98 years of age or older): State: MAj Zip Code: ec ,3 -) (e)'Aek WI -35 IS e-mail: C`,u.l 1 Kzb2aQ�ywwy, Uol of all participants names, ages and contact information. "4-e"4 S for two (2) years from the date of City Council approval. nd follow an activity program of the property in accordance with te City of Otsego. mthly report all program activities to the Parks and Recreation Adopt -A Park program must sign a liability waiver in the form trail regulations established by the City Code and adhere to this agreement at any time. �-Hakanson [AndersonI ITEM NO.: 9.1 BY: I Ronald J. Wagner, CitylEngineer DATE: May 4, 2011 ITEM 9-1 REQUEST FOR COUNCIL ACTION RE: Otsego Elementary & C -.SAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail BACKGROUND Wright County and Otsego Elementary School SRTS Trail Project is proceeding. Bids for the above project were opened by Wright County on April 26th, 2011. The Wright County Board of Commissioners is considering approval of bids and awarding project on May 10th, 2011. Financial Issues: Cost: $173,950.00 Source: SRTS Federal G Park & Trail ISD #728 Budgeted: Yes Supporting Information: A. Bid Tabulation Sheets (attach B. SRTS Eng Est. $150,967.25 Bid Tabulation $108,005.35 % Under Eng. Est. 28% 1 - up to $124,000.00 - $39,055.08 - $26,889.28 Otsego Elem. City Trail $79,734.55 $53,778.85 33% Main Reasons: 30% Reduction from estimated asphalt prices. ot901-2011 Item 9.1 Request for Action - SRTS I Page 1 of 2 Meadowlands City Trail $16,055.00 $12,165.80 25% CITY OF oTSEGo ON THE GREAT RIVER ROAD RECOMMENDATION We recommend the City of Otsego approves the bids and requests Wright County's to award the project to the lowest bidder, Rum River Contracting of Princeton, MN. We also recommend the City of Otsego enter into a cooperative agreement with Wright County describing project management and project funding. POSSIBLE ACTIONS A. Motion to approve Resolution #2011-22. B. Motion to table. C. Motion to deny. CITY OF oTSEGo ON THE GREAT RIVER ROAD ot901-2011 Item 9.1 Request for Action - SRTS Page 2 of 2 BID TABuLATION WRIGHT COUNTY/CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail S.P. 86-591-02 Minn. Proj. No. SRTS 8610(185) Otsego Project No. 10-02 Bids opened 9:30 a.m., Tuesday, April 26, 2011. There were 6 bids received, as shown herein. Bid Schedule "A" - Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 Rum River Contracting Fehn Companies Omann Brothers ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2021.501 MOBILIZATION 1 LS $5,200.00 $5,200.00 $3,000.00 $3,000.00 $5,500.00 $5,500. 2 2104.501 REMOVE METAL CULVERT 98 LF $6.00 $588.00 $10.00 $980.00 $8.18 $801.64 3 2104.505 REMOVE BITUMINOUS PAVEMENT 326 SY $2.10 $684.60 $3.50 $1.141.00 $2.16 $704.16 4 2104.509 REMOVE CONCRETE 30" APRON 1 EA $110.00 $110.00 $500.00 $500.00 $229.95 $229.95 5 2104.513 SAWING BITUMINOUS PAVEMENT 170 LF $2.00 $340.00 $2.00 $340.00 $1.17 $198.90 6 2104.523 SALVAGE CONCRETE 42" APRON 1 EA 1 $125.00 $125.00 $500.00 $500.00 $459.90 $459.90 7 2105.501 COMMON EXCAVATION P 2407 CY $6.90 $16,608.30 $5.65 $13,599.55 $9.09 $21,879.63 8 2105.607 HAUL & STOCKPILE EXCESS MATERIAL C P 908 CY $6.90 $6.265.20 $5.28 $4,794.24 $8.45 $7,672.60 9 2211.501 AGGREGATE BASE CLASS 5 MODIFIED 1260 TON $16.00 $20,160.00 $16.85 $21,231.00 $13.10 $16,506.00 10 1 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 445 TON $70.00 $31,150.00 $68.25 $30.371.25 $65.60 $29.192.00 11 2501.515 12" GS PIPE APRON 2 EA 1 $110,00 $220.00 $125.00 $250.00 $153.30 $306.60 12 2501.515 30" RC PIPE APRON 1 EA $650.00 $650.00 $992.00 $992.00 $909.58 $909.58 13 2503.541 30" RC PIPE SEWER DESIGN 3006 CL III 24 LF $57.00 $1,368.00 $86.00 $2,064.00 $49.98 $1,199.52 14 2503.541 42" RC PIPE SEWER DESIGN 3006 CL III 24 LF $116.00 $2,784.00 $132.00 $1168.00 $104.76 $2,514.24 15 2503.603 12" HDPE PIPE SEWER 83 LF $25.00 $2.0 5.00 $12.00 $996.00 $17.14 $1_422.62 16 1 2504.602 ADJUST VALVE BOX 3 EA $185.00 $555.00 $100.00 $300.00 $127.75 $383.25 17 2506.502 CONSTRUCT DRAINAGE STRUCTURE 1 EA $1,260.00 $1,260.00 $1,000.00 $1,000.00 $1,788.501 $1,788.50 18 2557.603 FURNISH & INSTALL FENCE 871 LF $12.00 $10,452.00 $18.00 $15,678.00 $11.73 $10,216.83 19 2571.541 TRANSPLANT TREE SPADE SIZE 42" 6 TREE $75.00 $450.00 $155.00 $930.00 $165.00 $990.00 20 2573.502 SILT FENCE TYPE MACHINE SLICED 1635 LF $1.30 $2.125.50 $1.40 $2.289.00 $1.23 $2,011.05 21 1 2573.530 STORM DRAIN INLET PROTECTION 1 EA $100.00 $100.00 $300.00 $300.00 $214.62 $214.62 22 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE 1 EA $300.00 $300.00 $750.00 $750.00 $500.00 $500.00 23 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 835 SY $1.05 $876.75 $1.10 $918.50 $1.12 $935.20 24 2575.525 EROSION STABILIZATION MAT CLASS 2 38 SY $10.00 $380.00 $10.001 $380.00 $9.71 $368.98 25 2575.604 ARTICULATED CONCRETE MAT 18.2 SY $90.00 $1,638.00 $100.00 $1.820.00 $102.20 $1,860.04 26 1 2575.605 TURF ESTABLISHMENT 1.75 1 ACRE $880.00 $1,540.00 $925.00 $1,618.751 $970.901 $1,699.08 Total Bid Schedule "A" $108,005.35 $109,911.29 $110,464.89 Calculation Error ot719bidtab.xlsBID TABULATION BT - 1 OF 4 BID TAbuLATION WRIGHT COUNTYXITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail S.P. 86-591-02 Minn. Proj. No. SRTS 8610(185) Otsego Project No. 10-02 Bid Schedule "B" - Otsego Elementary City Trail Rum River Contracting Fehn Companies Omann Brothers ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2021.501 MOBILIZATION 1 LS $2.500.00 $2,500.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 2 2104.501 REMOVE CHAIN LINK FENCE 70 LF $5.00 $350.00 $10.50 $735.00 $1.79 $125.30 3 2104.513 SAWING BITUMINOUS PAVEMENT 60 LF $2.00 $120.00 $3.50 $210.00 $1.17 $70.20 4 2104.521 SALVAGE CHAIN LINK FENCE 445 LF $3.50 $1,557.50 $5.25 $2,336.25 $3.07 $1,366.15 5 2105.501 COMMON EXCAVATION P 820 CY $6.20 $5,084.00 $5.65 $4.6 3.00 $9.09 $7,453.80 6 2211.501 AGGREGATE BASE CLASS 5 MODIFIED 920 TON $16.00 $14,720.00 $16.85 $15,502.00 $17.30 $15 916.00 7 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 360 TON $65.65 $23.634.00 $68.25 $24,570.00 $69.751 $25,110.00 8 2501.515 15" GS PIPE APRON 2 EA $135.00 $270.00 $150.00 $300.00 $178.85 $357.70 9 1 2503.603 15' HDPE PIPE SEWER 33 LF $30.00 $990.00 $17.50 $577.50 $18.91 $624.03 10 2557.603 INSTALL SALVAGED CHAIN LINK FENCE 445 LF $5.00 $2,225.00 $15.75 $7,008.75 $4.60 $2,047. 11 2573.502 SILT FENCE TYPE MACHINE SLICED 1361 LF $1.30 $1,769.30 $1.40 $1.905.40 $1.23 $1,674.03 12 2575.523 EROSION CONTROL BLANKETS CATEGORY 1 255 SY $0.95 $242.25 $1.10 $280.50 $1.331 339.15 13 2575.605 TURF ESTABLISHMENT 0.36 ACRE $880.00 $316.80 $92500 $333.00 $1,737.401 $625.46 Total Bid Schedule "B" $53,778.85 $59,891.40 $60,208.82 Bid Schedule "C" - Meadowlands City Trail Rum River Contracting Fehn Companies Omann Brothers ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2021.501 MOBILIZATION 1 LS $1,000.00 $1,000.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 2 2104.513 SAWING BITUMINOUS PAVEMENT 30 LF $2.00 $60.00 $3.50 $105.00 $1.17 $35.10 3 2105.501 COMMON EXCAVATION P 219 CY $6.20 $1.357.80 $7.00 $1,533.00 $9.09 $1,990.71 4 2211.501 AGGREGATE BASE CLASS 5 MODIFIED 184 TON $20.00 $3,680.00 $16.85 $3,100.40 $19.30 $3,551. 5 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 70 1 TON 1 $75.00 $5,25000 $68.25 $4,777.50 $69.75 $4,882.50 6 2573.502 SILT FENCE TYPE MACHINE SLICED 460 LF $1.30 $598.00 $1.40 $644.001 $1.23 $565.80 7 2575.605 TURF ESTABLISHMENT 0.25 ACRE $880.00 $220.00 $925.00 $231.25 $2044.00 $511.00 Total Bid Schedule "C" SUMMARY OF BIDDING: Total Base Bid Schedule A through C $12,165.80, Rum River Contracting ot719bidtab.xISBID TABULATION BT - 2 OF 4 $173,950.00 $11,891.15 Fehn Companies $181,693.84 $16,036.31 Omann Brothers $186,710.02 BID TAbuLATION WRIGHT COUNTY/CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail S.P. 86-591-02 Minn. Proj. No. SRTS 8610(185) Otsego Project No. 10-02 Bids opened 9:30 a.m., Tuesday, April 26, 2011. There were 6 bids received, as shown herein. Bid Schedule "A" - Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 Knife River Corp. Barber Construction, Inc. Sunram Construction, Inc. ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2021.501 MOBILIZATION 1 LS $4,465.00 $4,465.00 $8,000.00 $8,000.00 $4,200.00 $4,200.00 2 2104.501 REMOVE METAL CULVERT 98 LF $6.00 $588.00 $7.00 $686.00 $12.00 $1,176.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT 326 SY $4.501 $1,467.00 $3.001 $978.00 $2.75 1 $896.50 4 2104.509 REMOVE CONCRETE 30" APRON 1 EA $250.00 $250.00 $500.00 $500.00 $800.00 $800.00 5 2104.513 SAWING BITUMINOUS PAVEMENT 170 LF $2.00 $340.00 $10.00 $1,700.00 $3.15 $535.50 6 2104.523 SALVAGE CONCRETE 42" APRON 1 EA $850.00 $850.00 $400.00 $400.00 $350.00 $350.00 7 2105.501 COMMON EXCAVATION P 2407 CY $8,50 $20459.50 $10.00 $24,070.00 $11.80 $28,402.60 8 2105.607 HAUL 8 STOCKPILE EXCESS MATERIAL C P 908 CY $10.50 $9.534.00 $11.00 $9,988.00 $13.85 $12,575.80 9 2211.501 AGGREGATE BASE CLASS 5 MODIFIED 1260 TON $16.96 $21,369.60 $18.00 $22,680.00 $16.80 $21,168. 10 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 445 TON $62.74 $27,919.30 $83.00 $36,935.00 $68.25 $30,371.25 11 2501.515 12" GS PIPE APRON 2 EA $150.00 $300.00 $400.00 $800.00 $215.00 $430.00 12 2501.515 30" RC PIPE APRON 1 EA $850.00 $850.00 $1.100.00 $1.100.00 $770.00 $770.00 13 2503.541 30" RC PIPE SEWER DESIGN 3006 CL III 24 LF $65.00 $1.560.00 $89.00 $2,136.00 $95.30 $2,287.20 14 2503.541 42" RC PIPE SEWER DESIGN 3006 CL III 24 LF $100.00 $2,400.00 $175.00 $4,200.00 $152.00 $3,648.00 15 2503.603 12" HDPE PIPE SEWER 83 LF $22.50 $1,867.50 $45.00 $3,735.00 $45.70 $3,793.10 16 2504.602 ADJUST VALVE BOX 3 1 EA $225.00 $675.00 $200.00 $600.00 $350.00 $1,050.00 17 2506.502 CONSTRUCT DRAINAGE STRUCTURE 1 EA $1.200.00 $1,200.00 $6,100.00 $6,100,00 $3,300.00 $3,300.00 18 2557.603 FURNISH & INSTALL FENCE 871 LF $26.00 $22,646.00 $7.00 $6,097.00 $17.85 $15,547.35 19 2571.541 TRANSPLANT TREE SPADE SIZE 42" 6 TREE $387.00 $2,322.00 $500.00 $3,000.00 $200.00 $1,200.00 20 2573.502 SILT FENCE TYPE MACHINE SLICED 1635 LF $1.30 $2.125.50 $2.00 $3,270.00 $1.85 $3,024.75 21 2573.530 STORM DRAIN INLET PROTECTION 1 EA $121.64 $121.64 $100.00 $100.00 $250.00 $250.00 22 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE 1 EA $850.00 $850.00 $1,000.00 $1,000.00 $1,000.00 $11,000.00 23 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 835 SY $1.05 $876.75 $2.00 $1,670.00 $1.10 $918.50 24 2575.525 EROSION STABILIZATION MAT CLASS 2 38 SY $10.00 $380.00 $13.50 $513.00 $12.90 $490.20 25 2575.604 ARTICULATED CONCRETE MAT 18.2 SY $100.00 $1.82 $100.00 $11,820.001$211.00 $3840.20 26 2575.605 TURF ESTABLISHMENT 1.75 ACRE 1 $880.00 $1,54n nn $3 000.00 $5,250.001 $925.00 $1,618.75 Calculation Error ot719bidtab.xlsBID TABULATION Total Bid Schedule "A" $128,776.79 $147,328.001 $143,643.70 BT- 3OF4 BID TABuLATION WRIGHT COUNTY/CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail S.P. 86-591-02 Minn. Proj. No. SRTS 8610(185) Otsego Project No. 10-02 Bid Schedule "B" - Otsego Elementary City Trail Knife River Corp. Barber Construction, Inc. Sunrsam Construction, Inc. ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2021.501 MOBILIZATION 1 LS $565.00 $565.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 2 2104.501 REMOVE CHAIN LINK FENCE 70 LF $5.75 $402.50 $10.00 $700.00 $10.50 $735.00 3 2104.513 SAWING BITUMINOUS PAVEMENT 60 LF $2.50 $150.00 $10.00 $600.00 $3.15 $189.00 4 2104.521 SALVAGE CHAIN LINK FENCE 445 LF $4.00 $1,780.00 $4.00 $1,780.00 $5.25 $2,336.25 5 2105.501 COMMON EXCAVATION P 820 CY $8.50 $6,970.00 $10.00 $8,200.00 $20.65 $16,933.00 6 2211.501 AGGREGATE BASE CLASS 5 MODIFIED 920 TON $19.76 $18_1 79.20 $18.00 $16.560.00 $16.80 $15,456.00 7 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 360 TON $63.03 $22.690.80 $75.00 $27,000.00 $68.251 $24,570.00 8 2501.515 15" GS PIPE APRON 2 EA $175.00 $350.00 $1,000.00 $2,000.00 $480.00 $960:00 9 2503.603 15" HDPE PIPE SEWER 33 LF $25.00 $825.00 $65.00 $2,145.00 $49.73 $1,641.09 10 1 2557.603 INSTALL SALVAGED CHAIN LINK FENCE 445 LF $10.00 $4,450.00 $6.00 $2,670.00 $15.75 $7,008.75 11 2573.502 SILT FENCE TYPE MACHINE SLICED 1361 LF $1.30 $1.769.301 $2.00 $2,722.00 $1.85 $2,517.85 12 2575.523 EROSION CONTROL BLANKETS CATEGORY 1 255 SY $0.95 $242.25 $2.00 $510.00 $1.001 $255.00 13 2575.605 TURF ESTABLISHMENT 0.36 ACRE $880.00 $316.80 $2,000.001 $720.00 $925.00 $333.00 Total Bid Schedule "B" $58,690.85 $69,607.00 $75,434.94 Bid Schedule "C" - Meadowlands City Trail Knife River Corp. Barber Construction, Inc. Sunram Construction, Inc. ITEM NO. SPEC. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION 1 2021.501 MOBILIZATION 1 LS $565.00 $565.00 $1500.00 $1500.00 $500.00 $500.00 2 2104.513 SAWING BITUMINOUS PAVEMENT 30 LF $2.50 $75.00 $10.00 $300.00 $3.15 $94.50 3 2105.501 COMMON EXCAVATION P 219 CY $10.00 $2,190.00 $10.00 $2,190.00 $30.30 $6,635.70 4 2211.501 AGGREGATE BASE CLASS 5 MODIFIED 184 TON $20.18 $3713.12 $18.00 $3,312.00 $16.80 $3,091.20 5 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 70 TON $69.24 $4,846.80 $70.00 $4,900.00 $68.25 $4,777.50 6 2573.502 SILT FENCE TYPE MACHINE SLICED 460 LF $1.30 $598.001 $2.00 $920.001 $1.85 $851.00 7 2575.605 TURF ESTABLISHMENT 0.25 1 ACRE 1 $880.00 $220.00 $2,000.00 $500.00 $925.00 $231.25 Total Bid Schedule "C" SUMMARY OF BIDDING: Total Base Bid Schedule A through C ot719bidlab.xlsBID TABULATION BT -4 OF 4 $12,207.92 Knife River Corp. $199,675.56 $13,622.00 Barber Construction, Inc. $230,557.00 $16,181.15 Sunram Construction, Inc. $235,259.79 RESOLUTION NO. 2011-22 RESOLUTION APPROVING BID & APPROVING COOPERATIVE AGREEMENT WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego, Otsego Elementary and CSAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail, SP 086-591-002; Minn. Proj. No. SRTS 8610 (185), bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Total Base Bid Rum River Contracting $173,950.00 Fehn Companies $181,693.84 Omann Brothers $186,710.02 Knife River Corp. $199,675.56 Barber Construction, Inc. $230,557.00 Sunram Construction, Inc. $235,259.79 AND WHEREAS, it appears that Rum River Contracting of Princeton, Minnesota is the lowest responsible bidder, AND WHEREAS, Wright County has prepared a Cooperative Agreement between Wright County and the City of Otsego, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. Requests the County Board of Commissioners for Wright County approve the Bid of Rum River Contracting of Princeton, Minnesota for the Otsego Elementary and CSAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail, SP 086-591-002; Minn. Proj. No. SRTS 8610 (185). 2. The mayor and clerk are hereby authorized and directed to enter into an agreement with Wright County regarding the City of Otsego for the Otsego Elementary and CSAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail, SP 086-591-002; Minn. Proj. No. SRTS 8610 (185). Adopted by the City Council this 9t" day of May, 2011. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk OT719Res Approving Bid Cooperative Agreement AGREEMENT NO. 11- 51 OJNT Y v �.Z Z _ m �o I9 -4y 7856 WRIGHT COUNTY DEPARTMENT OF HIGHWAYS FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT BETWEEN THE COUNTY OF WRIGHT And THE CITY OF OTSEGO For CITY OF OTSEGO SAFE ROUTES TO SCHOOL PROJECT CONSTRUCTION OF IMPROVEMENTS S.P. 086-591-002 Mimi. Proj. No. SRTS 8610 (185) PRELIMINARY ENGINEERING S.P. 086-591-003 Minn. Proj. No. SRTS 8610 (079) BIKE AND PEDESTRIAN EDUCATION S.P. 086-591-004 Minn. Proj. No. SRTS 8610 (186) OTSEGO ELEMENTARY & CSAH 42 SAFE ROUTES TO SCHOOL TRAIL, ELEMENTARY CITY TRAIL AND MEADOWLANDS TRAIL In the CITY OF OTSEGO, MINNESOTA April 25, 2011 COOPERATIVE AGREEMENT THIS AGREEMENT made and entered into by and between the County of Wright, Minnesota, acting by and through its County Board of Commissioners hereinafter referred to as the "County" and the City of Otsego, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the City applied for Safe Routes to Schools (SRTS)1~ederal funds, and received a Federal grant in the amount of $149,000 for the project along CSAH 42. Some locally funded sections of trail have been added for bidding convenience The balance of the funding for the project, including the cost of two additional trail segments, any right-of-way, design and construction engineering, etc. will be borne by the City, and WHEREAS, the 2010-2013 State Transportation Improvement Program (STIP) has $29,000 in Federal funding scheduled for this project in fiscal year 2010 ($24,000 for Preliminary Engineering and Design, and $5,000 for Bicycle and Pedestrian Safety Education), and WHEREAS, the 2011-2014 State Transportation Improvement Program (STIP) has $120,000 in Federal funding scheduled for this project in fiscal year 2011 (Trail Construction), and WHEREAS, MnDOT has designated this project to be a Wright County project for purposes of disbursement of Federal finds. Wright County will work with the City's consultant project manager, to acquire reimbursement of the SRTS federal funds for the City, and WHEREAS, this cooperative agreement between the County and the City outlines the responsibilities and financial commitments for the proposed project, and NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT: Article 1 The City shall construct or cause to be constructed a project meeting federal and state aid standards for the Otsego SRTS Trail, a multi -use trail that includes grading, gravel base, bituminous surfacing, drainage improvements and turf establishment (with portions of the project along CSAH 42). The proposed off road trail will follow the CSAH 42 corridor beginning at Quaday Avenue and link the Otsego Elementary School on the north end of the trail. The proposed improvements are located within the City limits in accordance with the approved plans and specifications as prepared by the City's consultant engineer, and as approved and on file at the office of the County Engineer. Two other locally funded trail segments are included for bidding convenience with the federally funded projects, specifically, the Otsego Elementary City Trail, and the Meadowlands City Trail. Article 2 The City's consultant project manager is Ronald Wagner, P.E., Hakanson Anderson Associates, Inc.; 3601 Thurston Avenue; Anoka, MN 55303. Phone 763-427-5860, email RonW@hakanson- anderson.com. The City's consultant project manager shall be responsible for preparing all paperwork necessary to complete the project using the Delegated Contract Process (DCP) for federally funded projects. This includes sending all necessary forms to the appropriate MnDOT office(s), in accordance with the latest version of the DCP checklist (littp://www.dot.state.mn.us/stateaid/ProjDeliv/dcp/DCPCBECKLIST_201 l.pdf). The project must be constructed in accordance with federal and state aid requirements, including testing in accordance with the latest edition of the MnDOT Schedule of Materials Control (littp://w�v4v.dot.state.mn.us/inateiials/lab.litmi). The County Engineer shall be copied on all correspondence sent by the City's project manager to MnDOT. 2 Article 3 The project bid opening and subsequent award shall be held at a regularly scheduled meeting of the Wright County Board of Commissioners. The City's consultant project manager shall coordinate with the County Engineer as to the date of the bid opening, and the subsequent award of the contract. All costs associated with the advertising for bids shall be borne by the City. Article 4 The City shall be responsible for all field inspection of materials (Including required testing at intervals outlined in the latest MnDOT Materials Control Schedule, which must be included in the project proposal), quantities, and contractor performance (Including submittal of Change in Construction Status forms, and all other required forms, to be submitted to the MnDOT District 3 State Aid Engineer, with copies to the County) for the improvement project. Change in Contract Construction Status forms, Weekly Construction Diary forms, etc. should be submitted to the County. The City will monitor the wage rates to insure that the contractor and subcontractors have complied with the prevailing wages as specified, and that the contract has complied with the EEO requirements. The City, or their consultant, shall be responsible for maintaining all required documentation (State and Federal) as specified by applicable record retention laws. This information shall be made available upon request for auditing purposes. Article S The City's consultant project manager shall coordinate the reimbursement of SRTS fiords with the County Engineer. Federal fluids are released after the expense is incurred. Therefore, the County will request reimbursement of SRTS funds, on behalf of the City, upon receipt of a copy of a partial payment estimate and all accompanying information needed. The City's consultant project manager shall coordinate the final closeout of the project with the County Engineer, which includes all information needed for this task, which includes (but is not limited to): Copy of Final Estimate Voucher, Overrun Justification (DCP form 12), Materials Certification Exception Summary, Final Inspection Report, Certificate of Performance, Certificate of Final Acceptance, etc. The City's consultant project manager shall forward an "as -built" set of plans to the County Engineer, within three (3) months of project completion. Article 6 Upon completion of the project, the City is the owner of the pathway / trail and shall be responsible for all future maintenance on the newly constructed pathway/trail, including snow and ice removal. Article 7 The City shall indemnify, save and hold harmless the County and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of the work provided for herein to be performed by the City. The County shall indemnify, save and hold harmless the City and all of its agents and employees of any form against any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution of performance of the work provided for herein to be performed by the County. 3 Article 8 It is further agreed that any and all full-time employees of the County and all other employees of the County engaged in the performance of any work or services required or provided for herein to be performed by the County shall be considered employees of the County only and not of the City and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third patties as a consequence of any act or omission on the part of said County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the County. It is further agreed that any and all full-time employees of the City and all other employees of the City engaged in the performance by any work or services required or provided for herein to be performed by the City shall be considered employees of the City only and not of the County and that any and all claims that may or might arise under Workmen's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third patties as a consequence of any act or oinission on the part of said City employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of the City. Article 9 Before this agreement shall become binding and effective it shall be approved by the City Council of Otsego and it shall also be approved by the County Board and such other officers as law may provide. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers and caused their respective seals to be hereunto affixed, COUNTY OF WRIGHT Recommended for Approval: County Engineer APPROVED: Chair, County Board County Coordinator County Attorney (approved as to form) Date 4 CITY OF OTSEGO Recommended for Approval: City Engineer, Otsego APPROVED: Mayor, City of Otsego City Administrator, City of Otsego City Attorney, City of Otsego (approved as to form) Date Hal(anson LIIJ Anderson ITEM NO.: 9.2 BY: Ronald J. Wagner, City Engineer DATE: May 4, 2011 RE: Annual Stormwater Public Hearing BACKGROUND ITEM 9_2_ REQUEST FOR COUNCIL ACTION An annual stormwater public hearing is required as part of the City's NPDES (National Pollution Discharge Elimination System) Permit. Financial Issues: Cost: Approximately $300.00 Publication, Meeting Prep. & Meeting Source: Stormwater Impact Assessment Funds Budgeted: Yes Supporting Information: The public hearing is required to allow citizens an opportunity to discuss with the Council any concerns or questions they may have regarding stormwater management. RECOMMENDATION We recommend Council instruct staff to set a public hearing for May 23rd, 2011. This meeting could either be just prior to the 7:00 Council meeting or handled within the Council meeting, during the engineers portion of the agenda. POSSIBLE ACTIONS A. Motion to set a public meeting for May 23rd, 2011. B. Motion to set a public hearing for a different date. CITY OF oTSEGo ON THE GREAT RIVER ROAD ot901-2011 Item 9.2 Request for Action - Stormwater Page 1 of 1 � Halcanson �1GI �Anderson ITEM NO.: 9.3 BY: Ronald J. Wagner, City Engineer DATE: May 4, 2011 RE: TH10/TH169 Ramp Detours BACKGROUND ITEM 9_3 INFORMATION FOR COUNCIL Beginning June 1St and lasting approximately one month, Mn/DOT will be replacing the deck and railings of the SB TH169 Bridge over TH10. The impact to Otsego will be the closure of the bridge and some of the ramp — specifically for Otsego the WB TH10 to SB TH101 ramp. This movement will be detoured to SB CSAH 42 to WB CSAH 39 back to SB TH101. The Council has requested staff to meet with Wright County Highway Department, Wright County Sheriff's Dept. and Mn/DOT to express our concerns over potential issues such as speeding, unintended rerouting, traffic jams, signage etc. A meeting was set for Thursday, May 5th afternoon. Staff will prepare minutes of the meeting which will be provided to you at the time of the Council meeting. The Elk River City Engineer is also planning to attend the meeting. CITY OF oTSEGo ON THE GREAT RIVER ROAD ot901-2011For Council Information - TH169 Ramp Detours Page 1 of 1 ITEM 10_2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCOPlanningCo.com • ' U TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 5 May 2011 RE: Otsego — Prairie Park; Begin Property TPC FILE: 101.01 — 11.02 BACKGROUND Mr. Randall Begin contacted City staff to discuss the City possibly acquiring 5.9 acres of his property along the west edge of the Public Works site moving the property line from its current location approximately 180 feet west to the westerly tree line. Mr. Begin had initially approached the City about this parcel of land in April 2010 offering to sell for $25,000 per acre. The City counter offered $10,000 plus considerations for the existing development rights and continued use of the existing driveway to Napier Avenue. Mr. Begin and City staff met at City Hall on 4 May 2011 to discuss this issue. City staff noted that the City's previous counter offer was based on actual land transactions and that land prices continue to fall. Mr. Begin is now offering to sell the property for $17,500 per acre or $103,250. City staff also discussed the possibility of expanding the City's planned wetland bank to include areas of Mr. Begin's property north of 90th Street. The City Engineer is reviewing the area of wetland that could be created and used for future wetland credits for City projects. Exhibits: A. Aerial photo RECOMMENDATION City staff is seeking direction as to whether to continue discussions with Mr. Begin regarding accepting his current offer or making a counter offer. POSSIBLE ACTIONS A. Motion to direct City staff to continue discussions with Randall Begin regarding acquisition of 5.9 acres of land for public park purposes. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Andy MacArthur, City Attorney Ron Wagner, City Engineer 2 CL ITEM 77_7 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC�@Flannin9C6.corn MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 28 April 2011 R€: Otsego — No Fault Sewer and Water Backup Insurance TPC FILE: 101.01 BACKGROUND The City currently provides no-fault sewer backup insurance for property owners through the League of Minnesota Cities Insurance Trust. The current policy provides up to $25,000 of damage reimbursement per building in the event of a sanitary sewer back up. LMCIT is expanding the coverage to cover damage from water main breaks of $25,000 per building up to $250,000 per incident. Reimbursement under the LMCIT policy is secondary to a homeowners' or other insurance policy payments. The cost of the current policy is 10 percent of the City's municipal liability policy premium or $3,377.00. Implementation of the expanded coverage for water main breaks requires the City Council to adopt the attached resolution, which City staff has also drafted into a City policy. City staff notes that the coverage limit of $25,000 per building, which the LMCIT defines by separate sewer/water connections, has implications for certain townhouse buildings within Otsego. There are multiple dwelling unit buildings served from one connection point. In the event of a backup, these dwelling units would be limited to a total claim of $25,000. The LMCIT does offer increased claim limits up to $40,000 per building for an additional premium of $844.00. Exhibits: A. Resolution 2011 — 21 B. Draft Policy 03.04 RECOMMENDATION The draft resolution has been previously reviewed by the Administrative Subcommittee and Public Works Subcommittee. The Public Works Subcommittee reviewed this issue in greater detail at their meeting on 27 April 2011. Based on the limited coverage that would apply to townhouse (or future apartment) units, the Committee directed that the $25,000 limit be maintained. The Committee further recommended that information be sent to the owners of townhouse units within the City advising that additional private insurance coverage be considered. City staff recommends approval of Resolution 2011-21. POSSIBLE ACTIONS A. Motion to approve Resolution 2011-21 regarding no fault sewer and water backup insurance coverage with direction to City staff to notify townhouse owners and HOA management of the coverage limits. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer Kurt Neiderrneier, PeopleService, Inc. 'ra RESOLUTION NO.: 2011 - 21 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS WHEREAS, the City of Otsego provides water and sanitary sewer services to property within its jurisdiction; and WHEREAS, water main breaks may cause water to enter into property causing damage; and WHEREAS, blockages or other conditions in the City of Otsego's sanitary sewer lines may cause the back-up of sewage into properties that are connected to those City of Otsego's sanitary lines; and WHEREAS, water main breaks and sewer back-ups pose a public health and safety concern; and WHEREAS, it is often difficult to determine the exact cause and responsibility for water main breaks and sanitary sewer back-ups, and WHEREAS, the City Council of the City of Otsego desires to encourage the expeditious clean-up of properties that have encountered damage from water main breaks and sewer back-ups; and WHERAS, the City Council of the City of Otsego desires to minimize the potential of expensive lawsuits arising out of water main breaks and sanitary sewer back-up claims; and WHEREAS, the City of Otsego is a member of the League of Minnesota Cities Insurance Trust (LMCIT); and WHEREAS, LMCIT has offered the City of Otsego limited "no fault" sewer coverage and water main break coverage that will reimburse users of the water and sewer system for certain clean-up costs and property damage regardless of whether the City of Otsego is at fault. WHEREAS, City staff has drafted a this resolution and policy (attached as Exhibit A) outlining the limited protection for property damage and clean up that may be available to sewer and water customers in the event of a sewer backup or water main break. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that: The City of Otsego, as part of the contract for providing water and sewer services to the customers of the City of Otsego, and in consideration of the payment of water and sewer bills, agrees to reimburse water and sanitary sewer customers for up to twenty five thousand dollars ($25,000) of clean-up costs and property damages caused by a water main break or sanitary sewer back-up, regardless of whether the City of Otsego is negligent or otherwise legally liable for damages, subject to the following conditions: A. For Sanitary sewer back-ups: 1. The back-up must have resulted from a condition in the City of Otsego's sanitary sewer system or lines, and not from a condition in a private line. 2. The back-up must not have been caused by catastrophic weather or other events for which Federal Emergency Management Assistance is available. 3. The back-up must not have been caused by an interruption in electric power to the City of Otsego's sewer system or to any City of Otsego lift station, which continues for more than seventy hours (72) hours. 4. The back-up must not have been caused by rainfall or precipitation that would constitute a 100 -year storm as determined by the National Weather Service. 5. Neither the City of Otsego nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner's own homeowners' or other property insurance, or which would be eligible to be reimbursed under a National Flood insurance Protection (NFI'P) policy, whether or not the property owner actually has NFIP Coverage. 6. The maximum amount that the City of Otsego or LMCIT will reimburse is twenty five thousand dollars ($25,000) per building, per year. In this regard, a structure or group of structures served by a single connection to the City of Otsego's sewer system is considered a single building. B. Water Main Breaks. For water main breaks: LMCIT will pay for claims presented by the City of Otsego for water main break damage to property of others which was not caused by the City of Otsego's negligence. 2. Neither the City of Otsego nor LMCIT will pay for damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners' or other property insurance. 3. The maximum amount that the City of Otsego or LMCIT will reimburse is twenty five thousand dollars ($25,000) to any claimant, regardless of the number of occurrences or the number of properties affected. 4. Neither the City of Otsego nor LMCIT will pay more than two hundred fifty thousand ($250,000) dollars for water main break damages resulting from any single occurrence. All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence. If the total water main break damage for all claimants in a single occurrence exceeds two hundred fifty thousand ($250,000) dollars, the reimbursement to each claimant will be calculated as follows: a. A preliminary reimbursement figure is established for each claimant, equal to the lesser of the claimant's actual damages or twenty five thousand dollars ($25,000). b. The sum of the preliminary reimbursement figures for all claimants will be calculated. C. Each claimant will be paid a percentage of their preliminary reimbursement figure, equal to the percentage calculated by dividing two hundred fifty thousand dollars ($250,000) by the sum of all claimants' preliminary reimbursement figures. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: 2011. ADOPTED by the City Council of the City of Otsego this 9th day of May CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: fa-mi Loff, City Clerk POLICY 03.04 LIMITED PROTECTION FOR WATER AND SEWER CUSTOMERS Section 03.04.01 Purpose and Intent 03.04.02 Limited Protection 03.04.03 Sewer Backups 03.04.04 Water Main Breaks SECTION 03.03.01: PURPOSE AND INTENT: A. The City of Otsego provides water and sanitary sewer services to property within its jurisdiction. Water main breaks may cause water to enter into property causing damage. Blockages or other conditions in the City of Otsego's sanitary sewer lines may cause the back-up of sewage into properties that are connected to those City of Otsego's sanitary lines. B. The City Council of the City of Otsego desires to encourage the expeditious clean- up of properties that have encountered damage from water main breaks and sewer back-ups as water main breaks and sewer back-ups pose a public health and safety concern. C. It is often difficult to determine the exact cause and responsibility for water main breaks and sanitary sewer back-ups and the City Council of the City of Otsego desires to minimize the potential of expensive lawsuits arising out of water main breaks and sanitary sewer back-up claims. D. The City of Otsego is a member of the League of Minnesota Cities Insurance Trust (LMCIT) and LMCIT has offered the City of Otsego limited "no fault" sewer coverage and water main break coverage that will reimburse users of the water and sewer system for certain clean-up costs and property damage regardless of whether the City of Otsego is at fault. SECTON 03.04.02: LIMITED PROTECTION: The City of Otsego, as part of the contract for providing water and sewer services to the customers of the City of Otsego, and in consideration of the payment of water and sewer bills, agrees to reimburse water and sanitary sewer customers for up to twenty five thousand ($25,000) dollars of clean- up costs and property damages caused by a water main break or sanitary sewer back- up, regardless of whether the City of Otsego is negligent or otherwise legally liable for damages. SECTON 03.04.03: SEWER BACKUPS: Limited coverage for City of Otsego sewer customers for property damage and clean up in the event of a backup is subject to the following conditions: A. The back-up must have resulted from a condition in the City of Otsego's sanitary sewer system or lines, and not from a condition in a private line. B. The back-up must not have been caused by catastrophic weather or other events for which Federal Emergency Management Assistance is available. C. The back-up must not have been caused by an interruption in electric power to the City of Otsego's sewer system or to any City of Otsego lift station, which continues for more than seventy two (72) hours. D. The back-up must not have been caused by rainfall or precipitation that would constitute a 100 -year storm as determined by the National Weather Service. E. Neither the City of Otsego nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner's own homeowners' or other property insurance, or which would be eligible to be reimbursed under a National Flood Insurance Protection (NFIP) policy, whether or not the property owner actually has NFIP Coverage. F. The maximum amount that the City of Otsego or LMCIT will reimburse is twenty five thousand ($25,000) dollars per building, per year. In this regard, a structure or group of structures served by a single connection to the City of Otsego's sewer system is considered a single building. SECTION 03.03.04: WATER MAIN BREAKS: Limited coverage for City of Otsego water customers for property damage and clean up in the event of a water main break is subject to the following conditions: 1. LMCIT will pay for claims presented by the City of Otsego for water main break damage to property of others which was not caused by the City of Otsego's negligence. 2. Neither the City of Otsego nor LMCIT will pay for damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners' or other property insurance. 3. The maximum amount that the City of Otsego or LMCIT will reimburse is twenty five thousand ($25,000) dollars to any claimant, regardless of the number of occurrences or the number of properties affected. 4. Neither the City of Otsego nor LMCIT will pay more than two hundred fifty thousand ($250,000) dollars for water main break damages resulting from any single occurrence. All water main break damage which occurs during any period of seventy two (72) consecutive hours is deemed to result from a single occurrence. If the total water main break damage for all claimants in a single occurrence exceeds two hundred fifty thousand ($250,000) dollars, the reimbursement to each claimant will be calculated as follows: a. A preliminary reimbursement figure is established for each claimant, equal to the lesser of the claimant's actual damages or twenty five thousand ($25,000) dollars. b. The sum of the preliminary reimbursement figures for all claimants will be calculated. C. Each claimant will be paid a percentage of his or her preliminary reimbursement figure, equal to the percentage calculated by dividing two hundred fifty thousand ($250,000) dollars by the sum of all claimants' Preliminary reimbursement figures. TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPQ9P1anninqCo.corn MEMORANDUM TO: FROM: DATE: RE: TPC FILE: BACKGROUND Otsego Mayor and City Council Daniel Licht, AICP 4 May 2011 Otsego — Parks and Recreation Commission resignation 101.01 ITEM 17_2 Ms. Kari Menzia has submitted a letter of resignation from the Parks and Recreation Commission as a result of changes to her professional schedule. The Parks and Recreation Commission voted to accept Ms. Menzia's resignation at their meeting on 13 April 2011. Ms. Menzia's resignation leaves the alternate position on the Parks and Recreation Commission vacant. There is also a remaining vacancy on the Heritage Preservation Commission. No applications were received from the posting on the City website or ad in the Elk River Star News. The Planning Commission currently has six members and one alternate position. Because the few number of meetings for the Planning Commission in recent months, the vacancy has not been advertised. No increase in items for the Planning Commission is anticipated. RECOMMENDATION City staff recommends advertising the vacancies on the Parks and Recreation Commission, Heritage Preservation Commission and Planning Commission on the City's website and in the Summer edition of the Otsego View. • POSSIBLE ACTIONS A. Motion to accept the resignation of Kari Menzia from the Parks and Recreation Commission and direct City staff to advertise for applicants for City advisory commissions. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney April 6" 2011 City of Otsego Park and Recreation Commissioners I am writing you this letter to inform you that my current professional schedule is going to continue to prevent me from being an active member of the Park and Recreation Board. I am very sad about this as this is something I really wanted to do. I am the veteran employee here at Horn Furniture, and have been moved to a management position. I'm getting stuck covering hours and shifts for those who don't come in, on top of having to do my own house calls and work. Instead of reserving me a spot on the commission, and only being able to be there a few months this year, I feel its better you seek someone who has greater availability and who will be able to help contribute to more meetings, and events throughout the year. Please don't hesitate to contact me if you need assistance with any of the events, as I would love to still help if my schedule allows me to. I hope that in the future I will be able to have a less chaotic schedule and be able to help contribute to my community, as it's something I'm very passionate about. It's been a pleasure getting to know you all, and I look forward to seeing you in our community. Thank You for your Understanding - Kari Menzia 8349 Park Ave NE Otsego, MN 553.30 651-235-8854 Kari M Menzia Lead Sales and Design Consultant Plymouth HOM Furniture 763-744-2800 Phone 763-744-2880 Fax kmenzia-@homfurniture.com Please consider your environmental responsibilities before printing this email. Reduce, Reuse, Recycle. CITY OF OTSEGO Finance Memo To: City Council From: Gary Groen Date: May 5, 2011 Re: formal approval of year end transfers Background Financial transactions that require the transfer of money between funds within the City requires the formal approval of the City Council. Some transfers are approved as part of the formal approval of the 2010 budget. Those transfers approved as part of the 2010 budget process and city policies included the following: • $82,000 is transferred from Building Safety to the General Fund. This transfer supports the General Fund operations. • $440,000 is transferred from the General Fund to the Pavement and Park Trail Management Fund. This is the annual budgeted transfer for the seal coating, crack filling and striping of city streets and the maintenance of trails. • $200,000 is transferred from the General Fund to the Capital Equipment Fund. This transfer finances the annual purchase of public works and park equipment and this year also the purchase of the laser fiche equipment. • $186,000 is transferred from the General Fund to the Revolving Capital Improvements Fund in accordance with the recently approved fund balance policy. The above transfers between funds have previously been approved. They are included here as a final recap of the 2010 transfers made between funds of the City. 0 Page 1 The following additional transfers have been made in the 2010 year end financial statement but have not yet been approved by City Council: $10,000 is transferred to the JetVac Equipment Debt Service Fund to finance the first interest payment due on the JetVac on January 15, 2011. The monies are transferred from the Stormwater ($4,000), Water ($2,000) and Sewer ($4,000) Operating Funds. It is intended to finance all future debt service payments for the JetVac from these funds also. • $3,951.34 is transferred from the JetVac Capital Equipment Fund to the JetVac Debt Service Fund. This is the remaining balance of monies from the equipment certificates of indebtedness that was not used for the acquisition of the equipment. Any monies not used for the equipment acquisition must be used for debt service in accordance with the resolution that issued the debt. • $3,745.29 was transferred from the Water Operating Fund to the SE Utilities Project Fund to finance legal and engineering cost of lift station and scada improvements. • $5,985.96 was transferred from the Revolving Capital Improvements Fund to the 194/CSAH 37 Project Fund to finance the costs of planning, legal and engineering costs related to the study of this project. Recommendation I am requesting the approval to transfer monies to finance the above- mentioned projects not previously approved by City,Council. If approved, these transfers will be reported in the City's financial statements for the year ended December 31, 2010. • Page 2