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05-09-11 CCITEM 3-1 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL MAY 9, 2011 7:00 PM 1. Mayor Jessica Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Stockamp; Council Members: Vern Heidner, Dan Scharber, Tom Darkenwald and Doug Schroeder Staff: Gary Groen, Finance Director; Sandy Lindenfelser, Special Licensing; Daniel Licht, City Planner; Ron Wagner, City Engineer; and Andy MacArthur, City Attorney and Brad Belair, Public Works Supervisor. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 2. Consider agenda approval. Mayor Stockamp Requested to add 5.5 Brian Beaudry Lease to the Consent Agenda and to move items 10.1 and 10.2 after Item 13. Council Member Heidner motioned to approve the agenda as ameded. Seconded by Council Member Schroeder. All in favor. Motion carried: 3. Consider the following minutes. 3.1. April 25, Workshop_ Council Member Heidner motioned to approve the minutes as written. Seconded by Council Member Scharber. All in favor. Motion carried: 3.2. April 25, 2011 City Council Meeting_ Council Member Heidner motioned to approve the minutes as written. Seconded by Council Member Scharber. All in favor. Motion carried 3.3. April 25, 2011 Special City Council Meeting_ Council Member Schroeder motioned to approve the minutes as written. Seconded by Council Member Heidner. All in favor. Motion carried. 4. Open Forum: (5 minute limit Scott and Jean Gustafson of 9933 Kahler Avenue NE approached the City Council regarding the possible drainage improvement project in Island View Estates. Mr. and Mrs. Gustafson oppose a swale and would like the City to reconsider a drain tile. City Engineer Wagner said that this drainage issue was discussed at a previous workshop and an option for this project was never voted on by the City Council. City Planner Licht said that there is no project at this time unless a petition is submitted by one of four primary effected property owners or there is a public health safety risk to septic systems in the area 5. Consent Agenda. (Non controversial items). 5.1. Approve Claims List. 5.2. Approve purchase of sewer cleaning equipment 5.3. Approve purchase of manhole chimney seals 5.4. Barr Engineering invoice. 5.5. Brian Beaudry Lease. Council Member Scharber motioned to approve the Consent Agenda. Seconded by Council Member Darkenwald. All in favor. Motion carried. 6. Unfinished Business. No Items. 7. Public Works. 7.1. Summer/Seasonal Employees. Public Works Supervisor Belair presented the request for City Council action. Public Works Supervisor Belair recommends the City Council to approve the hiring of last year's two seasonal employees and adding four seasonal positions this year. Council Member Darkenwald inquired about the amount of hours added for Frankfort Park. Public Works Supervisor Belair stated it would take two employees about eight to ten man hours a week. Mayor Stockamp asked about the projects planned for Public Works over the summer and the need for six employees. Public Works Supervisor Belair reviewed the projects Public Works will be working on. Council Member Scharber motioned to hire the two returning summer seasonal employees and hire four additional summer seasonal assistants. Seconded by Council Member Heidner. All in favor. Motion carried. 7.2. Consider purchase of street sweeper. Public Works Supervisor Belair presented the request for City Council action. Based on the increased cost of maintenance of the current sweeper and the availability of the current 2007 Elgin Pelican sweeper, the Public Works Subcommittee directed the issue be considered at this City Council meeting. Council Member Scharber motioned the purchase of a 2007 Elgin Pelican Street Sweeper for $82,500 plus tax, less the $10,000 trade for the City's existing sweeper with half of the cost paid in 2011 and the balance paid in 2012, Seconded by Council Member Heidner. All in favor. Motion carried. 7.3. Consider purchase of tractor/mower/snowblower. Council Member Scharber announced that he would abstain from discussion of Item 7.3. Public Works Supervisor Belair presented the request for City Council action. Council Member Heidner noted that the Ford 2600 does not have a cab and the new one will and can be utilized in the winter. With the snow blowing attachment, the employees will be able to direct where the snow is to be blown. Council Member Darkenwald inquired as to how many hours will be put on this tractor a year. Public Works Supervisor Belair stated approximately 400 hours. CM Heidner motioned to approve the purchase of a new tractor, mower and snow blower for $55,587.58 in accordance with the State purchasing contract. Seconded by Council Member Darkenwald. Motion carried 4-0. Council Member Scharber abstained. Council Member Scharber returned to the City Council meeting. 7.4. Riverplace Residents Pride in our Parks application for Frankfort Park Public Works Belair presented the request for City Council action and will work with the Riverplace residents to coordinate and schedule their activities for this program. CM Schroeder motioned to approve the Riverplace Pride in our Parks application for Frankfort Park. Seconded by Mayor Stockamp. All in favor. Motion carried. 8. Daniel Licht, City Planner. No Items. 9. Ron Wagner, City Engineer. 9.1. Approve bids for Safe Route to School project. City Engineer Wagner presented the request for City Council action and recommended the City Council adopt the resolution approving the bid and cooperative agreement for the Otsego Elementary and CSAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail. City Planner Licht noted that the agreement between the City and ISD 728 regarding payment for the project has been signed. Council Member Darkenwald motioned to adopt the Resolution approving the bid and Cooperative Agreement for the Otsego Elementary and CSAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail. Seconded by Council Member Schroeder. All in favor. Motion passed. 9.2. Set Annual Stormwater Management Public Hearing for May 23, 2011 City Engineer Wagner said that a public hearing regarding stormwater management is required every year and recommends the City Council to set the Public Hearing for May 23, 2011 during the regular City Council meeting. Council Member Scharber motioned to set the Annual Stormwater Management Public Hearing for May 23, 2011 at 7:00 PM. Seconded by Council Member Darkewald. All in favor. Motion passed. 9.3. TH 10/TH 169 ramp detours. City Planner Wagner reported that he and City Planner Licht met with MNDoT, the Wright County Highway Department, Wright County's Sheriff Department and Elk River City Engineer regarding the US Highway 10/US Highway 169 ramp detours. City staff stated that Otsego is concerned about possible speeding on CSAH 42 and access to businesses in the Waterfront development and that the City's contracted law enforcement officers not be used for traffic control related to the project. MNDoT is to have State Patrol provide law enforcement for traffic control. Wright County Sheriffs department will not increase their hours of patrol as this is effectively a State Highway during construction. Council Member Darkenwald inquired as to the traffic for this area. City Engineer stated that up to 500 vehicles per hour travel thru this area. 10. Andrew MacArthur, City Attornex 10.1. MOVED TO ITEM 13.1 10.2 MOVED TO ITEM 13.2 11. Council Items. 11.1. LMCIT No fault sewer back up insurance. (Licht City Planner Licht presented the request for City Council action. City Planner Licht recommends the City adopt the resolution and recommends City staff be directed to send a letter to townhouse homeowners advising them of the limits of the City's coverage. Council Member Scharber motioned to adopt the resolution 2011-21 establishing limited clean up and property damage protection for sewer back-ups and water main breaks for water and sewer customers. Seconded by Council Member Schroeder. All in favor. Motion passed. 11.2. Kari Menzia Parks & Recreation Commission resignation. (Licht) City Planner Licht stated that the Parks and Recreation Commission voted to accept Kari Menzia's resignation from the Parks and Recreation Commission. City Staff recommends City Council accept Ms. Menzia's resignation and to direct City staff to advertise for applicants for City advisory commissions. Council Member Schroeder motioned to accept Kari Menzia's resignation and to direct City staff to advertise for applicants for City advisory commissiko ons. Seconded by Mayor Stockamp. All in favor. Motion carried. 12. Gary Groen, Finance Director. 12.1. Approval of year end transfers. Finance Director Groen presented the request for City Council action regarding formal approval of the transfers of funds within the City to complete the 2011 audit. Council Member Scharber motioned to approve the transfers of money between funds. Seconded by Council Member Heidner. All in favor. Motion carried. Council Member Darkenwald motioned to convene the City Council meeting at 8:15PM. Seconded by Council Member Schroeder. All in favor. Motion carried. Council Member Scharber motioned to reconvene the City Council meeting at 9:05PM. Seconded by Council Member Schroeder. All in favor. Motion carried. 13. Tami Loff, City Clerk. 13.1 Closed meeting re: attorney -client privilege. City Attorney MacArthur announced that the meeting would be closed to discuss items involving possible litigation related to Waterfront East. Council Member Scharber motioned to close the meeting at 9:15 PM. Seconded by Council Member Schroeder. All in favor. Motion carried. Council Member Scharber motioned to open the meeting at 9:45 PM. Seconded by Council member Schroeder. All in favor. Motion carried. 13.2 Closed meeting for attorney -client privilege re: property acquisition. City Attorney MacArthur announced that the meeting would be closed to discuss possible purchase of 5.9 acres of the Randall Begin property. Council Member Scharber motioned to close the meeting at 9:45 PM. Seconded by Council Member Darkenwald. All in favor. Motion carried. Council Member Scharber motioned to open the meeting at 9:55 PM. Seconded by Council Member Darkenwald. All in favor. Motion carried. 14. Adjourn by 10 PM Council Member Scharber motioned to adjourn. Seconded by Council Member Darkenwald. All in favor. Motion carried. Adjourned at 10:00 PM. Mayor Jessica Stockamp ATTEST: Sandy Lindenfelser, Special Licensing