05-23-11 WSITEM 2
TPC3601 Thurston Avenue N, Suite 100
Anoka, MN 55303
Phone: 763.231.5840
Facsimile: 763.427.0520_
TPC@?P1anningCo.00rn
MEMORANDUM
TO: , Otsego Mayor and City Council
FROM: Daniel Licht, AICP
DATE: 18 May 2011
RE: Otsego — Rogers TH 101/CR 144 Interchange Project
TPC FILE: 101.01
BACKGROUND
Rogers City Administrator Steve Stahmer and City Engineer Bret Weiss attended the 9
May 2011 City Council work shop to make a presentation regarding the proposed TH
101/CR 144 interchange project.
The cost of the proposed TH 101/CR 144 interchange is $22 Million. Rogers has
obtained a $9 Million Safety and Mobility grant from the State, is seeking a $7 Million
STP Federal grant and $2 Million from Hennepin County. Rogers will be responsible for
the unfunded balance of the project costs. To this end, Rogers is seeking support from
Otsego (and Elk River) with upfront planning costs for the project that if completed in
advance will strengthen the STP grant application. These costs are estimated at
$400,0.00 and Rogers is asking Otsego to consider contributing $100,000. This
contribution would be made by executing a joint powers agreement and Rogers City
staff provided a draft resolution that would be adopted by both Rogers and Otsego to
consider entering into such a framework.
City staff was directed at the work session to draft a letter of support for the proposed
project for review at the City Council work session on 23 May 2011.
Exhibits:
A. Rogers draft resolution supporting a joint powers agreement
B. Otsego TH 101 Project Cost Summary
C. Draft letter of support
RECOMMENDATION
This item is for City Council discussion and further direction to City staff in advance of
the June 13, 2011 City Council meeting.
POSSIBLE ACTIONS
No action is required by the City Council or possible as this is a work session item.
C. Tami Loff, City Clerk
Gary Groen, Finance Director
Ron Wagner, City Engineer
Steve Stahmer, Rogers City Administrator
John Seifert, Rogers Public Works Superintendent
Bret Weiss, Rogers City Engineer
2
RESOLUTION NO. 2011—
A JOINT RESOLUTION RELATED TO THE FORMATION OF AN AGREEMENT
BETWEEN THE CITY OF ROGERS AND THE CITY OF OTSEGO
WHEREAS, the City of Otsego and Rogers have recognized the benefit of regional planning
and advocacy for transportation improvements through their support of the TH 101 and 194
coalitions; and
WHEREAS, the construction of the TH 101 flyover of South Diamond Lake Road has improved
the ability for commuter traffic to pass through the City of Rogers and move more quickly to
Cities located north of Rogers; and
WHEREAS, the future economic growth of the corridor will be limited by the continued
congestion and non -fee flowing movement at this intersection; and
WHEREAS, the intersection of TH 101 and CSAH 144 is the last at grade intersection for
northbound TH 101 between 194 and the City of Elk River; and
WHEREAS, the future construction of an interchange at TH 101 and CSAH 144 would improve
the safe and efficient movement of travel for area residents and regional commuter traffic by
eliminating an at grade intersection; and
WHEREAS, an interchange at this location will improve safety and access for students, parents,
staff and visitors to the school district facilities located in Rogers adjacent to CSAH 144; and
WHEREAS, Mn/DOT has awarded the City of Rogers $9,200,000 in Safety and Mobility
funds(SaM) toward a grade separated interchange estimated at approximately $22,000,000 and
has committed to provide other soft costs including design and construction to complete this
project; and
WHEREAS, the City of Rogers and Hennepin County will need to provide a letter of financial
commitment to Mn/DOT by June 30th agreeing to a local share of $3,000,000 for the project to
continue forward; and
WHEREAS, because the SaM funding does not fully fund the project, the City of Rogers, with
the support of Mn/DOT and Hennepin County, will be applying for surface transportation
program funding(STP) through the Metropolitan Council; and
WHEREAS, the competitive STP grant application would be strengthened by the formation of a
partnership of communities benefitting from the improvement; and
WHEREAS, the City of Rogers has committed funding to complete the SaM and STP funding
applications and has initiated preliminary environmental and interchange justification and
concept level drawings required by Met Council to keep the project moving; and
Moved by Councihnember , seconded by Councilmember
The following voted in favor of said Resolution:
The following voted against the same:
The following abstained:
Whereupon said Resolution was declared duly passed and adopted, and was signed by the Mayor
and attested by the Clerk dated this day of , 2011.
Otsego Mayor
ATTEST:
City Clerk
Estimate of Total Cost of TH101 Upgrade
Project Name Relevancy Rating Explanation Engineering Infrastructure
RR 1 RR 2 RR 3 RR 1 RR 2 RR 3
TH101 1 Attend Predesi n Meeting $72,000.00
1 Construction Observation $5,250.00
As Built Plans and Revie $4,800.00
Locales during nonstrucito $23,800.00
$105.850.00
SE Quadrant Study I 2 Com lets Stud on Lo $15,000.00
$15,000.00
TrunkSanita Se 2Pre rePlans and.$ ecs $57,700.00 $926000.00
2 Constructlon Staking $14.600.00
2 Construction Observation $40700.00
2 EasennentslAs Builts I 1 $16,000.001 1
$129,000.00
xtra Turn Lane CS4 2 $11,000.00
Curb and Gutter CS 31 10, 00.00
Tum Lane L;5AH 3
71 1 1 $60;000.00
$105,850.00 $541,800.00 $31,475.00 $60,000.00 $4,093,000.00 $227,000.00
$679,126.00 $4,380,000.00
$6,069,125.00
DRAFT FOR CITY LETTERHEAD
June 13, 2011
Mayor Jason Grimm
City of Rogers
22350 South Diamond Lake Road
Rogers, MN 55374
Dear Mayor Grimm:
The City of Otsego City Council was pleased to receive a presentation by City
Administrator Steve Stahmer and City Engineer Bret Weiss on May 9, 2011 regarding
the proposed interchange project at TH 101 and CSAH 144.
TH 101 from 1-94 in Rogers to US Highway 10 and US Highway 169 in Elk River is a
transportation corridor of regional significance. This route carries substantial traffic
serving regional commerce, commuter traffic for area residents and recreational traffic
between the Twin Cities Metropolitan Area, the St. Cloud area and northern Minnesota.
Continued investment in this roadway is important for the economic vitality of the Cities
of Rogers, Otsego and Elk River through which it passes -but the greater region as well.
Improvements made to the TH 101 corridor have already increased the capacity and
efficiency of travel in the region including:
■ $60 Million in local and State dollars in upgrading TH 101 from the Crow River to
the Mississippi River to freeway status including construction of four interchanges
within Otsego.
■ $7.6 Million in local, State and Federal dollars for construction of the northbound
TH 101 flyover ramp from 1-94 over South Diamond Lake Road and ramp
improvements from southbound TH 101 to east bound 1-94 within the City of
Rogers.
The proposed $22 Million dollar interchange project at TH 101 and CSAH 144 is the
next step in the process to improve this arterial roadway for both local and regional
benefit. Once completed, traffic will flow non-stop from 1-94 to US Highway 10 without
stop lights. Beyond the TH 101 and CSAH 144 project, future investment will be
required within the City of Elk River to eliminate remaining signalized intersections.
City of Rogers
Page 2
To this end, the City of Otsego supports the City of Rogers' efforts to obtain STP
Funding from the Federal government for the TH 101/CSAH 144 interchange project.
The City Council at its regular meeting on June 13, 2011 adopted the enclosed
resolution stating the City of Otsego's support for the proposed TH 101 /CSAH 144
interchange project.
Sincerely,
CITY OF OTSEGO
Jessica Stockamp
Mayor
encl.
C. City Council
Tami Loff, City Clerk
WSB
Engineering ❑ Planning ❑ Environmental ❑ Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Memorandum
To: Honorable Mayor & City Council
City of Otsego
From: Bret A. Weiss PE, President
City of Rogers City Engineer
Date: May 20, 2011
Be: Calculation of annual benefit related to the removal of the
CSAH 1441TH 101 at grade intersection
cc: Gary Groen, Finance Director
Dan Licht, City Planner
Ron Wagner, City Engineer
This memorandum is a follow up to our presentation on May 9th at the council work session. The
City of Rogers appreciates your willingness to entertain our request for participation in this
important project.
During our presentation, we had identified a contribution from the City of Otsego of $300,000 out of
the estimated $1.5 million local share of the estimated $22M project cost. We had identified benefits
including the reduction of crashes, reduced delay and increased economic development due to
improved access to your city. The City Council had asked for some justification for why we are
requesting $300,000. I had mentioned at the time that we were in the process of preparing the
justification, but felt that a $300,000 contribution could easily be shown as the benefit to the City of
Otsego. The CSAH 144 intersection is on the City of Rogers northern border and has limited impact
to our residents and businesses from a delay and crash standpoint. The Rogers City Council is most
interested in the improved safety and access to the school facilities but recognizes the regional
benefit and is supportive of this project. It is difficult to quantify economic benefits associated with
better access, so we are not trying to justify that number with this memo. A calculation of benefit
related to crashes and delay is a much more recognized method.
This memo only addresses the reduction in delay and crash costs that can be attributed to the volume
of traffic passing through the intersection from the City of Otsego residents. Additionally, we only
used Otsego residents using TH 101 for their work commute. We could have attempted to increase
the number of trips using non -work related trips, but we wanted our analysis to be as defendable as
possible for the City Council. We did not attempt to put a cost benefit on the CSAH 144 delay
related to access to the school facilities, even though we are sure that Otsego residents will benefit
from the roadway improvements on CSAH 144.
May 20, 2011
Page 2
Using only crash and delay savings for work related trips on TH 101, we have calculated an
estimated annual savings to Otsego residents of approximately $160,000/year.
The remainder of this memo will address how we arrived at those annual savings and provide you
our methodology for the calculation. While we didn't include any savings related to crashes and
delays on CSAH 144 or the potential economic return by having free flow traffic to your city for
northbound TH 101, we hope that you recognize that the potential savings and benefit -to the city,
your residents and businesses is much greater than what we have calculated.
It should be noted that the savings we have identified are realized by your residents and businesses
and not directly to the City of Otsego. Those residents and businesses will realize additional time
and fuel savings, along with increased safety through crash reduction. It can be assumed that
providing your residents with additional time could result in increased volunteer and charitable work
or could provide them more time at work or with their families. As is apparent, the annual savings
to the Otsego residents and businesses amounts to a two year return on investment considering the
$300,000 request from the City of Rogers.
We hope we have provided some information to help you justify the expenditure. We believe there
are additional benefits related to access to a school system located on CSAH 144 as well as to make
the City of Otsego more competitive from a development perspective from both residents and
commercial/industrial as it relates to easier access to your community.
As was mentioned during the meeting, the City of Rogers would be willing to establish an agreement
with the City of Otsego to make your contribution subject to the completion of the project and
payable in 2014.
Thank you again for the opportunity to present this information. Please do not hesitate to contact
me at 763-287-7190; Steve Stahmer, City Administrator at (763) 428-2253 x317 or John Seifert,
Public Works Superintendent at (763) 428-8580 x203.
May 20, 2011
Page 3
Delays & Crash Savings Analysis for the TH 101/CSAH 144 Interchange
City of Otseeo Residents Using TH 101 for Their Work Commute
The first part of the analysis involves determining how many residents leave the city limits and pass
through this intersection on a daily basis on their travels to and from work. As was stated
previously, we did not include the Otsego residents who pass through this intersection on non -work
related trips. We utilized information from the U.S. Census Bureau as shown on the figures below to
establish the percentage of working residents who travel south and southeast daily for their jobs.
This information was from 2009. We are sure that there is some margin error in the information that
was provide by the U.S. Census Bureau, however, we are confident that the information is
reasonable for this calculation. We utilized an occupancy rate of 1.35 persons per vehicle to reduce
the resident working population of 3,124 to 2,314 vehicles. One way ADT on TH 101 is 20,250
which amounts to 11.43% of the ADT on TH 101 is from Otsego residents traveling to and from
work.
Where Otsego Residents Jobs are Located
286
6.2%
NE
243.
00
Area ADT
Otsego
5.7%
,16
2284
49.6%
S
840
18.2%
SW
241
5.2%
W
193
4.2%
NW
its. �' •�.
4.2% OTSEGO
5.7%
.e
= 3 2
62 0
rr3BIStAl9
49.6%
18.2%Piro
07
2M
M.
MGM
Source: U.S. Census Bureau - OnTheMap, Employment 2002-2009
N
286
6.2%
NE
243.
5.3%
Area ADT
20,250 vehicles
5.7%
SE
2284
49.6%
S
840
18.2%
SW
241
5.2%
W
193
4.2%
NW
252
5.5%
TOTAL
4603
= 3 2
Home to Work
•3,124 people
Occu anc 'Rate
70neWayro'ect
1.35 people/vehicle
Total
2314 vehicles
Area ADT
20,250 vehicles
Otse o Percents a of ADT
11.4% vehicles
May 20, 2011
Page 4
Savings Related to Reducing Crashes
The table below identifies the number of crashes that occurred at this intersection for the years 2007
through 2009. The cost of each crash is categorized using the following criteria:
K = Crash involving a fatality
A = Incapacitating injury or one that is likely to require ambulance service
B = Non incapacitated injury that may or may not require ambulance service
C = Possible injury and property change
N = Property damage only
Crash costs are generated by Mn/DOT and the US Department of Transportation and are average
across the system. As is shown on the table, we converted the three year crash information into a
one year average and used the crash cost to arrive at a total crash cost for the intersection. At this
location, we assumed that HWY 101 would experience a crash reduction of 80% resulting in an
annual crash savings of $53,565/year related to Otsego travelers.
K 0
A
0.00 $7,100,000
$0
1
B
0.33 $415,000
$138,333
1
C
0.33 $137,000
$45,667
10
N
3.33 $91,000
$303,333
25
8.33 $12,000
$100,000
Intersection Total
$587,333
Otsego Percentage
11.4%
Otsego Crash Cost/yr
$66,956
Proposed Crash Reduction
80%
It should be noted that in the application Mn/DOT prepared for the SaM (Safety and Mobility)
funding, Mn/DOT added crashes to this intersection that previously occurred at South Diamond
Lake Road.
These crashes were eliminated with the flyover project, but Mn/DOT has assumed that they will
resurface at this intersection. We did not assume the cost of these crashes in this calculation in an
effort to be conservative in our analysis.
May 20, 2011
Page 5
Savings Related to Reducing Delay
This calculation is related to the total amount of delay for the roadway network associated with this
intersection. Currently there is an existing pm peak hour intersection delay of 203 hours, which
would be reduced to three hours after the proposed interchange is constructed. This will result in a
total time savings of 200 hours. There are many different ways to calculate the value of time delay
with the most common method incorporating a dollar per hour per person for their time which
includes operation and maintenance of the vehicle. This is calculated to be $13.80 per hour per
person, or using the 1.35 occupancy rate, arriving at an $18.63 value per vehicle. The $13.80 value
was provided from the U.S. DOT Guidance of Travel Time in Economic Analysis, 2003. The
annual delay savings as calculated below amounts to $106,604/year.
PM Peak Hour
Existing Delay
158.4 sec / veh
Total Vehicles
4625 vehicles
Total Delav
732,600 seconds
Total Delay
203.5 hours
Proposed Interchange Dela
3.2 hours
Time Savings
200.3 hours
Value of Time
$18.63per hr/vehicle
Cost Savings
$3,732 per prn peak hr/da
Working days r
250 260 weekdays -10 holidays)
Annual savings
$933,000
L��-O.tsepo Percentage
11.4%
H: Memo - Otsego - Calculation of annual benefit CSAH144-THI01 at grade - 052011
ITEM
P C 3601 Thurston Avenue N, Suite 100 3 _
Anoka, MN 55303 ---
Phone: 763.231.6840
Facsimile: 763.427.0520
TPC@ Plan ni ngCo. corn
MEMORANDUM
TO: Otsego Mayor and City Council
FROM: Daniel Licht, AICP
DATE: 19 May 2011
RE: Otsego — Compost Facilities
TPC FILE: 101.01
BACKGROUND
The City Council has been discussing options for making compos facilities available to
Otsego residents.. The options under consideration are:
■ Elk River. Elk River works with Sherburne County to provide compost facilities
for all County residents. Elk River City Administrator Lori Johnson as informed
City staff that there is also a non-resident permit available for $50. This option is
available now to all Otsego residents without the need for a agreement between
Otsego and Elk River.
Albertville. The City of Albertville is agreeable to allowing west Otsego
residents to deposit materials at the site but not remove black dirt. Albertville
proposes allowing access for 2011 at no cost as a trial period to be better able to
evaluate demand and assign a potential cost to Otsego users in the future. City
staff would propose to implement this option by issuing a permit to property
owners west of Nashua Avenue and registering users to establish a count.
■ Private Haulers. Most private garbage haulers will provide a yard waste
container for an annual charge that can be used to dispose of dirt, grass
clippings, leaves and small branches. The container is picked up on a schedule
from spring to fall months.
■ Wright County. Property owners may also take yard waste to the Wright County
compost facility located west of TH 25 along CSAH 37. Distance to the facility
and limited hours of two days per week during business hours and one Saturday
per month make this option less convenient for Otsego users.
City facility. The City has area available on the public works site that could be
used as a compost facility. There would be the need to add security measures
such as fencing and cameras as well as Public Works staff time to haul materials
to the landfill. Further review could be done of this option to determine a cost
and charge a permit fee. City staff would note that dumping at the Public Works
facility is already a problem.
RECOMMENDATION
The Elk River, Wright County and private hauler options can be implemented without
further action by the City Council. If the City Council wishes to pursue access to the
Albertville facility, City staff would recommend formal approval at the June 13, 2011 City
Council meeting. With the availability of the existing Elk River and Wright County
facilities, City staff would not recommend establishing a compost site on the Public
Works property.
C. Tami Loff, City Clerk
Gary Groen, Finance Director
Brad Belair, Public Works Supervisor
Andy MacArthur, City Attorney
2
ITEM 4
TPC3601 Thurston Avenue N, Suite 100
Anoka, 'MN 55303
Phone: 763.231.584.0
Facsimile: 763.427.0520
TPC@PlanningCo.com
MEMORANDUM
TO: Otsego Mayor and City Council
FROM: Daniel Licht, AICP
DATE: 19 May 2011
RE: Otsego — Emergency sirens
TPC FILE: 101.01
BACKGROUND
City staff received two complaints from residents of SunRay Farms after the severe
weather on 10 May 2011 that there were no audible warning sirens outside. There is
only one civil defense siren in Otsego, which is located at Otsego Elementary School.
This siren was installed to serve the school and Riverbend Mobile Home Park but also
provides coverage of much of the east sanitary sewer district. There is a warning siren
located adjacent to CSAH 19 in west Otsego that is operated by Xcel Energy to be used
to warn of an emergency at the Monticello nuclear energy plant and it is not used for
severe weather alerts.
The decision regarding installation of additional sirens has been discussed previously
by the City Council. Based on the rural residential character of the City before sewer
and water became available, there may have been less expectation for warning sirens
to be in the area. However, the development in Otsego since 1998 is largely an influx of
people moving from older, established cities where warning sirens are common and
become an expected basic City service.
The Public Works Subcommittee discussed preliminary information gathered by the City
Engineer showing coverage areas for possible siren locations. The coverage areas are
assumed to be 5,700 to 6,200 foot radius depending on decibel levels making it
possible to serve the most populated areas of Otsego with five sirens. It was noted that
the existing siren at Otsego Elementary must be upgraded to a narrow -band radio
frequency by 2012. Discussion included providing additional information and
competitive quotes from the two major system suppliers. The additional information to
be obtained includes:
■ Contact Xcel Energy to determine if existing siren near CSAH 19 can be used for
severe weather alerts.
■ Map siren locations in adjacent communities.
■ Obtain information for on-going operation, maintenance and service costs.
■ Contact Wright County about availability of grants for installation.
Funding for installation of sirens may be considered as a public safety expense under
the general fund or special service districts could be established to assess the
installation costs to benefited properties.
Exhibits:
A. Coverage area map
RECOMMENDATION
This item is for discussion by the City Council at their work session meeting on 23 May
2011. City staff is seeking direction as to whether to provide the information outlined
above for further review and possible future action.
C. Tami Loff, City Clerk
Gary Groen, Finance Director
Brad Belair, Public Works Supervisor
Andy MacArthur, City Attorney
Ron Wagner, City Engineer
2
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TPC3601 Thurston Avenue N, Suite 1.00
Anoka, 'MN 55303
Phone: 763.231.5840
Facsimile: 763.427.0520
TPCOPlanningCo.com
MEMORANDUM
TO: Otsego Mayor and City Council
FROM: Daniel Licht, AICP
DATE: 19 May 2011
RE: Otsego — City Administrator; Exec Search Firm RFP
TPC FILE: 101.01
BACKGROUND
The City Council issued a Request for Proposals for executive search firms to assist
with hiring of a City Administrator. The Request for Proposals was advertised in the Elk
River Star News, the League of Minnesota Cities Marketplace website and mailed
directly to the reference list of executive search firms obtained from the League of
Minnesota Cities. Three proposals were received by the 18 May 2011 deadline and are
attached. The next step in the process would be for the City Council to review the
proposals and determine if interviews are to be scheduled.
Exhibits:
A. M&A Executive Search
B. Springstead Incorporated proposal
C. DRI Consulting proposal
RECOMMENDATION
The draft Request for Proposals is for City Council review and discussion at their work
session on 23 May 2011.
POSSIBLE ACTIONS
The City Council may direct City staff to schedule interviews with any of the proposers
and/or schedule action items for the 13 June 2011 City Council meeting.
C. Tami Loff, City Clerk
Gary Groen, Finance Director
Andy MacArthur, City Attorney
M
M&A Executive Search
A 5821 E. Cedar Lake Road S.
EXECUTIVE SEARCH Minneapolis, MN 55416
(952) 545-6980
PROPOSAL
City of Otsego
May 5, 2011
Ms. Tami Loff
City Clerk
City of Otsego
8899 Nashua Avenue NE
Otsego, MN 55330
DearTami:
Thank you for the opportunity to propose for the City Administrator search for the City of Otsego. M&A
Executive Search, LLC is a firm with over 30 years of combined executive search experience and many
years of experience placing City Administrators & City Managers. In this proposal we will describe our
firm, process, fees and guarantees. Our proposed timeline for this search is 90 days.
M&A Executive Search, LLC was formed in April 2008 when the two partners of one of the area's most
respected executive search firms, Sathe Executive Search, left to start their own firm. M&A Executive
Search, LLC specializes in executive management searches for non-profit and for-profit organizations.
Together the partners of M&A Executive Search, LLC have over 30 years of industry experience. We
have served the City of Eden Prairie, City of Blaine, City of Hugo, City of Chanhassen, City of Bemidji, City
of Rosemount, City of Lakeville and many other cities over the years for City Administrator searches.
M&A Executive Search, LLC accepts no more than three active searches per partner at a time ensuring
you the fastest possible search process. Plus, we only accept one search of a kind at a time and two of
our partners will be assigned to your search. We have extensive research capabilities and experience for
City Manager searches. All candidates developed for this search will be for the exclusive review and
consideration for the Otsego City Administrator search.
We are a retained executive search firm and all candidates, regardless of the source, will be interviewed
first by M&A Executive Search and have their references checked before review by the City. We are
retained for the entire process and our fee is owed in stages based on performance. We will continue
the search until a candidate is hired, at which time the final payment is due.
11/I
eA
EXECUTIVE SEARCH
M&A Executive Search
5821 E. Cedar Lake Road S.
Minneapolis, MN 55416
(952) 545-6980
STEPS WE WILL FOLLOW IN THE SEARCH
FOR A CITY ADMINISTRATOR
FOR THE CITY OF Otsego
ASSESSING THE OPEN POSITION, ORGANIZATION, AND ITS CULTURE
The first step in any successful search is gaining a complete understanding of our client's open position,
its organization and culture. In order to do so we:
1. GAIN AN UNDERSTANDING OF YOUR NEED: Meet with the City Council of the City of
Otsego to begin to understand what you're looking for in your next City Administrator.
2. ASSESS THE CULTURE. We will visit with you and your search committee, in person, to
learn about the culture of the City, Council, and management team; and the sub -culture
in which the successful candidate will be working.
3. SURVEY DEVELOPMENT AND ADMINISTRATION: We will design a custom survey that
the search committee will complete to help us identify key attributes of the search. This
tool also helps us gain consistency among the search committee with regards to what
we are looking for in a successful candidate. For example, some committee members
may say 'experience in managing growth is most important' while others may say
'ability to manage staff and keep the council informed is most important.' This tool will
help us early in the process to define the important qualifications of your search.
4. POSITION PROFILE DEVELOPMENT: With all the information gathered above we will
develop a Position Profile. This profile will include a detailed summary of the City of
Otsego, a position overview, reasons why someone will have interest in this position,
the qualifications, the reporting relationships, and the position's key metrics of
successful performance.
M
A
EXECUTIVE SEARCH
DEVELOP AND INITIATE A SEARCH STRATEGY
M&A Executive Search
5821 E. Cedar Lake Road S.
Minneapolis, MN 55416
(952) 545-6980
1. TARGET DEVELOPMENT AND SOURCING CANDIDATES: We will develop a target list of
cities where potential candidates are currently working and start contacting the city
administrators and managers about your search.
Our targets will include but are not limited to:
A. Identifying and accessing candidates through our extensive database
B. Direct sourcing from other cities and counties in MN, then WI, SD, ND & IA; then
continuing throughout the Midwest and USA if directed by council
C. Associations like the League of MN Cities and ICMA
D. Appropriate school alumni who specialize in MA programs in urban planning,
public administration and public policy
E. Online sourcing of passive candidates and online advertising
F. Internal and external researchers may assist in the search to generate names
2. PROGRESS REPORT. After approximately 20 working days we will provide a progress
report to present our search status/market survey. At your request we will provide a
search status each week thereafter. This report will provide a confidential and brief
summary of those contacted and their interest level, a survey on their salaries, current
status and feedback on the City of Otsego's reputation in the marketplace.
3. CANDIDATE INTERVIEWS WITH THE CITY OF OTSEGO:
A. After approximately 20 working days we will begin presenting candidates to be
considered, and our recruiting efforts will not stop until the search is completed.
We will make every effort to meet all candidates in person that we've presented
including, if out of state, conducting video conferences.
B. Each candidate that we present to the City of Otsego will include a resume and
candidate profile. The profile will summarize why we think they are a qualified
candidate, why they are interested, their accomplishments, their compensation
and their availability for making a change.
C. Your search committee will choose the candidates they'd like to interview and
we will arrange the interviews.
M
M&A Executive Search
A 5821 E. Cedar Lake Road S.
EXECUTIVE SEARCH Minneapolis, MN 55416
(952) 545-6980
4. REFERENCE AND BACKGROUND CHECKING:
A. We check references twice: Initially before we present them and when they
become a finalist candidate, we will also conduct a 360 -degree reference check
with supervisors, peers, subordinates and community leaders.
B. We also do a comprehensive internet search and check their background in
terms of lawsuits, articles written, negative press and social media activity.
C. At your approval we will contract with an outside vendor who will conduct
background checks including, criminal, credit, degree checks and Department of
Motor Vehicle (driving record checks), among others. This is done only for the
final candidates at a cost of $150 per candidate.
5. PSYCHOLOGICAL ASSESSMENT. We offer online psychological assessment through our
assessment partner, Profiles International, at $200 per assessment. You may also
choose to hire an outside assessment firm to conduct an additional assessment.
6. FACILITATING THE OFFER: We will facilitate the negotiations of the offer with the City of
Otsego and the chosen candidate.
7. EXECUTIVE INTEGRATION: M&A Executive Search is committed to ensuring that the
candidate you hire is as successful as can be with the City of Otsego. We work with
several partner organizations that offer Executive Integration programs designed to
ensure a smooth integration of the new City Administrator with the council, staff and
community leaders. This service is offered as part of our fee for the first month of the
integration of the new city administrator with the City. After that point, the City of
Otsego may decide to engage the consultant an additional cost if there is mutual value.
8. FOLLOW UP: After approximately 60 days and every 60 days thereafter during the first
year we will follow up with the City Council and the candidate to help ensure a
successful hire for the City of Otsego. If there is a concern about expectations not being
met we will facilitate a discussion to reach mutual agreement and realignment of goals
and expectations.
M
A
EXECUTIVE SEARCH
FEES AND GUARANTEE
. M&A Executive Search
5821 E. Cedar Lake Road S.
Minneapolis, MN 55416
(952) 545-6980
M&A Executive Search, LLC accepts only retained searches. Our standard fee is based on one-third of
the selected candidate's first year annual compensation plus expenses, and is paid in three payments.
For this search for. the City of Otsego, we propose a flat fee of $21,000 plus expenses not to exceed
$750. We will invoice in three equal amounts of $7,000 each:
• The first invoice initiates the search, due upon acceptance.
• The second invoice is sent after 30 days when candidates are presented, plus expenses incurred to
that point. Invoice terms are Net 10 days.
• The final invoice plus remaining expenses when the offer is accepted and the candidate agrees to a
start date. Invoice terms are Net 10 days.
If the selected candidate leaves or is terminated within a period of two years, M&A Executive Search,
LLC will refill the position at no additional charge except for expenses.
We look forward to the prospect of working with you and the City Council of the City of Otsego on this
extremely important and integral search for the City. Greg Albrecht will be the lead consultant on the
search and will commit at least 30% of his time to this search. Albrecht will be assisted by Chandler
McCoy, our President and Co -Founder. We will not accept another City Administrator or Manager
search that would compete with candidates for this search until this search is successfully completed.
Attached is a detailed account of our process which has a success rate of 100%, a listing of some of the
city searches we have done, relevant references for your review and our Bio's. If this proposal is
acceptable to the City, please sign, date and return this agreement with the first payment of $7,000 to
engage our search. Please let me know if you have any questions or need additional information. We
are ready to start immediately and we are extremely excited about working with the City of Otsego!
Best regards,
Care ,AUwecht
Founder & Managing Partner
M&A Executive Search, LLC
ChaAdler McCoy
President & Founding Partner
M&A Executive Search, LLC
M
M&A Executive Search
-A 5821 E. Cedar Lake Road S.
EXECUTIVE SEARCH Minneapolis, MN 55416
(952) 545-6980
Agreed to by:
Ms. Tami Loff
City Clerk Date
City of Otsego
_' EXECUTIVE SEARCH
MY REFERENCES (partial list)
City of Eden Prairie
City Manager Search
Nancy Tyra- Lukens, Mayor
(952)937-1898 (H)
(612) 209-9350 (C)
City of Waite Park
Chief of Police Search
Shaunna Johnson, City Administrator
(320) 252-6822
City of Blaine
City Manager Search
Tom Ryan, Mayor
(763) 757-3390
City of Little Falls
City Administrator Search
Cathy VanRisseghem, Mayor
Work: (320) 616-4959
Cell: (320) 630-9843
M&A Executive Search • 5821 E. Cedar Lake Road S. • Minneapolis, MN 55416 • Tel. (952) 545-6980 -Fax (952) 525-1088 • www.maexecsearch.com
EXECUTIVE SEARCH
5821 E. Cedar Lake Road South
Minneapolis, AIN 55416
Phone: 952-545-6980
Fax: 952-525-1088
www.maexecaearch.com
Greg Albrecht
Managing Partner
Greg Albrecht brings over 18 years of executive search experience and
18 years of human resource management experience as Co -Founder
with Chandler McCoy to form a new venture as M & A Executive
Search LLC.
Prior to starting M & A Executive search, Mr. Albrecht was a Senior
Partner at Sathe Executive Search where he worked with
manufacturing companies, professional services, telecomm,
construction, city municipalities, and non -profits assisting client
companies in recruiting and hiring positions from Senior Manager to
President level searches on a retained basis.
Mr. Albrecht's expertise includes manufacturing operations,
procurement, sales and marketing, human resource management,
finance, and information technology as well as city government.
Prior to joining Sathe Executive Search, Mr. Albrecht worked as team
leader for McGladrey & Pullen's search practice for 6 years focusing on
CFO, finance, technology, non-profit and manufacturing management
searches. Prior to McGladrey & Pullen, Mr. Albrecht worked as a
human resources director with a specialty chemical manufacturer; an
electronics manufacturer; and the world's largest manufacturer of
picture frames, all in human resource management roles. Mr. Albrecht
played a key role in establishing the human resource function,
facilitating company -wide reorganization, and recruiting management
talent in the areas of finance, information technology, and
manufacturing operations.
Mr. Albrecht has a business administration degree from the Carlson
School of Management at the University of Minnesota and an MBA in
Human Resources Management from Dominican University in
Chicago.
Albrecht was President of the Rotary Club of Eden Prairie and served
on the board of the Eden Prairie Chamber of Commerce and several
other non-profit boards including Eden Prairie ABC Foundation and
the Eden Prairie Foundation. Additionally, he has served as a mentor
for the Carlson School of Management for the past 10 years and won
the prestigious "Mentor of the Year Award" for 2003-2004 for the
Carlson School of Management.
I
0',
EXECUTIVE SEARCH
5821 E. Cedar Lake Road South
Minneapolir, MN 55416
Phone: 952-545-6980
Fax: 952-525-1088
www.maexecaearch.com
Chandler McCoy
President and Founding Partner
Mr. McCoy is the President and a Founding Partner of M&A Executive
Search, conducting his national search practice out of his Minneapolis
office. He conducts senior executive level and Board of Director
searches for profit and non-profit organizations. He has 15 years of
executive search experience serving international non -profits such as
The Center for Rural Policy and Development, University of Minnesota
and Fortune 500 clients such as General Mills, ConAgra, Toro,
SUPERVALU and Clairol (now a division of Procter & Gamble), as
well as small and mid -cap companies such as Blow Mold Specialties,
Len Busch Roses, Wilbert and Fabcon.
Prior to founding M&A Executive Search, he spent 11 years in total
and 8 years as President of Sathe Executive Search, one of the
Midwest's most respected retained executive search firms. There he
consulted in all areas of non -profits, consumer goods, manufacturing,
and professional services. He started in the search industry in 1994
where he conducted national searches for a variety of consumer -good
and related companies. Prior to practicing in executive search he was a
General Manager for a division of PEPSICO.
Mr. McCoy was named one of the "Forty under 40" by The Business
Journal in 2004 and in January of 2008 was named WCCO's "Good
Neighbor." Mr. McCoy's commitment to the community has been
significant. He is currently a President's Council Member with
Northern Star Council/Boy Scouts, and serves on the board of The
University of Wisconsin- Stout Foundation, is a member National
Association of Corporate Directors (NACD) and on the membership
committee with The Minneapolis Club. He was the President of the
Minneapolis Jaycees and Chair of the Board. He served as an Ex -
Officio Board Member of the Minneapolis Chamber of Commerce (now
the Minneapolis Regional Chamber of Commerce) and has served on
several of the area's largest charity fund raisers.
He holds a Bachelors of Science degree in Business from the University
of Wisconsin.
Springsled Incorporated
380 Jackson Street, Suite 300
Saint Paul. MN 55101-4705
Springsted
Tel: 651-223-3000
Fax:651-223-3002
www.springsted.com
May 1-8, 2011
The Honorable Jessica Stockamp; Mayor and Members of the Otsego City Council
c/o City Clerk Tami Loff
City of Otsego
8899 Nashua Ave. NE
Otsego, Minnesota 55330-7314
RE: Executive Search Services
Dear Mayor Stockamp and Members of the Otsego City Council:
Hiring a city administrator has always been one of the important decisions a city council makes, but today
this decision carries even more weight given the financial and service delivery challenges facing local
governments and the demand for: creative thinking and results -oriented collaboration. In our role as
executive search consultants, Springstedi is committed to working closely with. the City of Otsego to
conduct a thorough, well -executed search that identifies qualified candidates with proven leadership
experience and management talent for your consideration.
Springsted has extensive experience conducting local government executive searches. We approach
every search by establishing good two-way communication and trust with the governing body;
understanding the city's current needs and future goals; and providing elected officials with thorough
candidate research.
The Springsted consultant team assigned to the Otsego project includes Sharon Klumpp and David
Unmacht. Both consultants have a well-established track record of helping local governments recruit and
select experienced administrators and department heads.
A description of the general search process follows. Being responsive to your needs is important to us;
we would be happy to meet with you to refine this proposal as needed.
We look forward to working with the City of Otsego on this important project.
Sincerely,
Sharon G. Klumpp, Senior Vice Pr nt
Consultant
Vice President
Public Sector Advisors
City of Otsego, Minnesota
May 18, 2011
Page 2
City Of Otsego
Proposal For
Executive Search Consulting Services
In The Hiring Of a City Administrator
Organization
Firm name and contact information:
Springsted Incorporated
380 Jackson Street, Suite, 300
Saint Paul, Minnesota 55101-4705
651-223-3000
651-223-3002 fax
Sharon G. Klumpp, Senior Vice President
651-223-3053
651-268-5053 fax
651-270-6856 cell
sklumpp@sprin.psted.com
Sharon G. Klumpp
Senior Vice President and Consultant
David 1. Unmacht, Senior Vice President
651-223-3047
651-268-5047 fax
612-202-2391 cell
dunmacht@sprinasted.com
Ms. Klumpp, who specializes in organizational and management consulting for
public agencies, will be the lead consultant on this project. Since joining
` `Springsted seven years ago, she has conducted numerous executive searches and a
1 broad array of organizational management studies. In addition, Ms. Klumpp has
extensive government experience, having held a variety of positions including
Executive Director of the Metropolitan Council, Associate Executive Director for
the League of Minnesota Cities, City Administrator for Oakdale, Minnesota and
Assistant City Manager in St. Louis Park, Minnesota and Saginaw, Michigan. Ms. Klumpp is
a member of the International City/County Management Association (ICMA) and has served
as the chair of the Ramsey County Charter Commission. She holds a master's in public
administration from the University of Kansas and a bachelor's degree in political science from
Miami University (Ohio).
David J. Unmacht
Senior Vice President and Director
Mr. Unmacht is the director of Springsted's Organizational Management Group.
r=- Mr. Unmacht will assist Ms. Klumpp in the recruitment and evaluation of candidates
and serve as Ms. Klumpp's backup on the project. Mr. Unmacht brings more than
two decades of local government administration experience, having worked for Scott
and Dakota Counties in Minnesota and as City Manager in Prior Lake and City
t.
Administrator in Belle Plaine, Minnesota. He guides local governments in
organizational and leadership development, staff/elected official relations,
intergovernmental collaborations, facilitation services and strategic planning. Mr. Unmacht is a
member of the International City/County Management Association (ICMA). He has a master's in
public administration from Drake University in Iowa and a bachelor's degree in business
administration and political science from Wartburg College in Iowa.
N Springsted
City of Otsego, Minnesota
May 18, 2011
Page 3
II. Process
Springsted's search process is described below. We would be happy to refine this process as needed
to meet the City's goals and objectives.
1. Trust and working relationship—Springsted commits to meeting and exceeding the
expectations of the City from the beginning to the end of the search. We will create strong lines
of communication, be open to ideas and develop a strong partnership with the City Council and
staff. We do not bring any preconceived notions or expectations about the City and prospective
candidates. Our work with the City is open and transparent.
2. Position review—Springsted works with the City to facilitate an evaluation of the City
Administrator position based on the City's existing and future organization, operations, programs,
activities and financial position. Within this framework we meet individually with each City
Council member to define the experience, skills, knowledge and abilities the ideal candidate will
need to be successful as Otsego City Administrator and identify the priorities and challenges the
new Administrator will be facing, both internally and in the external environment. We also
conduct a focus group meeting with department heads as part of our inclusive process to
understand all of the dimensions of the City Administrator position. Using this information, we
prepare a position announcement that explains the qualifications the City desires in its next
administrator and profiles the Otsego community. The position review also includes a salary
survey of comparable positions to assist the City Council in advertising compensation.
3. Recruitment and targeted outreach—Springsted develops a customized recruitment strategy
for the City that includes placing job ads with professional local government associations, such as
the League of Minnesota Cities, the Minnesota City/County Management Association, the
International City/County Management Association (ICMA), and schools of public
administration that regularly provide information about job openings to alumni. We also work
with neighboring state municipal leagues and state ICMA chapters to increase the exposure of
each search. Our outreach includes personal contacts with prospective local, regional and
national candidates to inform them of this position, answer their questions, and encourage them to
apply. Springsted sets up a special e-mail for each search and encourages an electronic
submission of applications. Applications received by mail or by fax are scanned to ensure that
we have an electronic record of all materials received. The City receives regular updates on the
status of the search.
4. Applicant screening and evaluation—applicant screening is based on criteria established by the
City Council. Using these criteria, Springsted conducts an objective and systematic review of
each application to determine those applicants who most closely meet the City's desired
qualifications. We conduct in-depth telephone screening interviews, typically with 10 applicants,
to expand upon each candidate's background and experience, particularly in those areas important
to the City, and affirm the candidate's interest in the position. As part of the screening process,
we will disclose any past or current professional work association or any other relevant
association with applicants whether or not the applicant is recommended as a candidate for the
position.
5. Presentation of candidates—Springsted prepares up to 10 written candidate reports explaining
how each candidate meets the City's established qualifications and why the candidate is seeking
the position. Written candidate reports also include a review of information found through
internet searches and preliminary references. The identity of candidates remains confidential
throughout this step; we label all reports as confidential, a reminder that the written candidate
reports are not to be distributed or discussed publicly.
Springsted
City of Otsego, Minnesota
May 18, 2011
Page 4
6. Selection of finalists—Springsted meets with the City Council to present the written reports on
the recommended candidates and to answer questions. Each candidate is assigned a number so
the City Council can discuss the candidates in an open meeting without disclosing the candidate's
identity. The City Council selects the candidates who will be invited to interview. We generally
recommend inviting 4 to 6 candidates to interview.
7. Reference and background records checks—Springsted contacts references and provides a
reference report for each candidate participating in the interviews. We also conduct a thorough
background records check, which includes state and national criminal and civil history, driver's
license review, educational verification and a credit check. The timing and number of the
background records checks are coordinated with the City. To date, we have never had an issue
with any Springsted placement.
8. Interviews— Springsted develops the interview schedule in consultation with the City Council.
Typically, this process includes a tour of the City and an informal opportunity to meet department
heads and City Council members. Springsted coordinates the interview schedule with the
candidates. We work with the City Council to develop interview questions; we also provide the
City Council with a candidate evaluation tool and structure a process for the Council to receive
feedback from others who have contact with the candidates. A Springsted consultant is in
attendance at the interviews and will assist the City Council in narrowing the field of candidates
who could be invited to a second interview or in selecting the top candidate(s).
9. Employment negotiations—after the City Council identifies its top candidate, Springsted will
assist in developing an employment offer. We will negotiate an employment agreement with the
successful candidate in accordance with direction received from the City Council and input from
the City Council's legal counsel.
10. Ongoing services—Springsted's commitment to the City of Otsego does not stop after the
appointment of a City Administrator. We are available throughout the first year to facilitate a
discussion about performance issues, should they arise.
11. Guarantee—if Springsted is retained to do a complete search (items 1-9 above); we will provide
the City of Otsego with a 12 -month guarantee. This guarantee commits Springsted to performing
another executive search if the new City Administrator voluntarily resigns or is dismissed for
cause during the first 12 months of employment. The guarantee search and other ongoing
services are provided at no additional cost to the City, other than reimbursement for actual direct
expenses we incur.
13 Springsted
City of Otsego, Minnesota
May 18, 2011
Page 5
III. Project Costs and Timeline
Project costs—Springsted's professional fee to provide the search services outlined above,
including the guarantee, is $14,000, exclusive of out-of-pocket costs. Out-of-pocket costs for this
project, for such things including but not limited to advertising, background records checks for up to
three candidates, overnight messenger deliveries, photocopying and mileage for four on-site visits
will not exceed $1,350. The not-to-exceedprice for these services is $15,350.
The City will be invoiced for these services as follows:
• 50 percent of the professional services fee and expenses to date, following the presentation
of candidates
• 50 percent of the professional services fee and the balance of expenses upon the adoption
of an employment agreement with the successful candidate.
Project timeline—we are available to begin the Otsego City Administrator search immediately.
This timetable provides a tentative schedule for project milestones based on a June 1 notice to
proceed. We are happy to modify this timetable as needed to meet the City's needs. Milestones and
dates shown in bold involve City Council participation.
Protect Milestone
Proposed Date
Notice to proceed
June 1, 2011
Position review and analysis
June 9--17, 2011
Profile development completed/ approved by the City Council
June 27, 2011*
Recruitment and placement of ads/candidate outreach
June 28, 2011
Applicant screening /telephone interviews begin
July 20, 2011
City Council receives approximately 10 candidate reports
August 5, 2011
City Council selects final candidates
August 8, 2011.
Reference checks/backgrounds completed
August 18, 2011
Candidate tours and interviews (City Council, department heads
and others as designated)
August 19-20, 2011
Offermade/accepted, special City Council meeting
August 29, 2011
Effective start date (estimated with 30 day notice to current employer)
October 3, 2011
x Special meeting can be called to complete this task earlier; other project milestone dates would be
revised accordingly.
Q� Springsted
City of Otsego, Minnesota
May 18, 2011
Page 6
IV. Contract
Our standard contract form is attached for your review
V. References
All of the searches listed below reflect a complete search in accordance with the process outlined in
this proposal. Additional references are available on request.
City of Shorewood, Minnesota
City Administrator (2008)
Ms. Chris Lizee, Mayor
952-960-7900
City of Lake Elmo, Minnesota
City Administrator (2009)
Mr. Dean Johnston, Mayor
651-777-4444
City of Watertown, Minnesota
City Administrator (20 10)
Mr. K. J. MacDonald, Mayor
952-955-2681
City of Brooklyn Park, Minnesota
City Manager (2008)
Mr. Mike Trepanier, Council Member
763-425-1822
City of Coon Rapids, Minnesota
City Manager (2006)
Mr. Tim Howe, Mayor
763-755-8850
Springsted
ryw= DRI
�� CONSULTING
2 Otter Lane . St. Paul MN 55127-6436 • USA
651-415-1400
dric@dric.com
dric.com
C1W OF
TSEGO
ON THE GREAT RIVER ROAD
Proposal for the
Otsego City Administrator Executive Search
Proposed Project Leader:
Dr. John P. Fennig, CEO
(Alternates: Lisa Wilke and Chelsea Berryman, Consultants)
DUNS#: 120200626
18 May 2011
Please contact Dr. Fennig with any questions: (651) 308-8412 oriohnfenni-gOdric.com
Thank you for taking the time to talk with us by phone to provide information about the City of
Otsego and this Administrator search project. From what we heard from Gary Groen, the City is
in a very strong place to attract the next Administrator to help you reach the next stage of
growth. You will attract many resumes. What appears will help you most is the help of a firm
that can help City Leadership (and perhaps key stakeholders) define the specific profile of your
next Administrator, and help ensure you select the best fit to that profile from the larger pool of
candidates that you can expect.
Your criteria for choosing an executive search consulting firm, as we understood them, includes:
• provides the most expertise at a competitive price
• understands you and what you need in a new city administrator
• has a record of success doing the same or similar work for other cities and similar
organizations
• has the ability to deliver results effectively and on time
We are confident that upon review of this proposal you will find that we meet these criteria.
Through an initial project meeting, we can review and finalize our mutual expectations, goals,
roles, resources, work plan, time table, and budget. Key for us is to identify how we can add the
most value to what you have, know, do well already with regard to this project.
Information You Require for this Proposal
A. Organization — DRI Consulting
1. Main Office and Primary Contact Person:
DRI Consulting
2 Otter Lane
North Oaks, MN 55127
651-415-1400
John Fennig
iohnfennigCcD-dric.com
651-415-1400 ext. 2
Direct: 651-308-8412
2. Name, position, experience and qualifications of those individuals
designated to work on the project..
Dr. John Fennig has done search, selection and human resource development work for over 27
years. His hundreds of organizational clients include cities, counties, states and federal
government organizations and private sector companies. Local cities/entities DRI Consulting
has recently served include:
• Minneapolis
Md
2 Otter Lane • St. Paul MN 55127
DCONSULTING 651.415.1400 page 2
• St. Paul
• Minneapolis Park Board
• Golden Valley
• Blaine
• Hopkins Schools
As a founder of 6 companies, Dr. Fennig knows first-hand what organizations need to succeed,
and how to find and select the best people to make this happen. As an industrial psychologist,
Dr. Fennig uses proven work personality profiling tools to help clients get the best talent and the
best fit for their organization. He is also a pioneer in the use of the internet for consulting. As
such, DRI Consulting uses technological tools to maximize the quality and quantity of the
candidate pool, and to make the application process as easy and fast as possible for all
involved.
Our preferred method of working is team -based and collaborative. Suggested Project Staffing:
• Point of Contact and Project Lead for the City of Otsego
• Project Support from the City (e.g. Clerk)
• DRIC Project Lead: Dr. John Fennig (Resume in Appendix A)
• DRIC Project Team: Consultants Lisa Wilke and Chelsea Berryman
B. Process: Describe the process to be utilized in carrying out the scope of services as
outlined in the Request for Proposals.
Suggested Work Plan — Combining standard steps from DRIC's SearchWorks process
and what you request in the RFP:
1 Project Launch and Preparation for Search
Facilitate an evaluation by the City Council of the City Administrator position based on the City's
existing and future organization, operations, programs, activities and financial position to
determine appropriate areas of expertise and minimum qualifications required of candidates.
We will also help you determine the usefulness of having external input into this hire — from key
community stakeholders.
(Suggested elements)
• Evaluate City's current and likely future status
• Evaluate City's needs and expertise of new administrator
• Establish criteria for hiring
• Evaluate the Mayor's and City Council's expectations for position and hiring process
• Confirm DRIC/City of Otsego team for search and selection, roles and responsibilities
• Review/advise on/confirm project budget and timing of payment
• Review/advise on/confirm or write role description
• Review/advise on/confirm compensation package
2 Otter Lane • St. Paul MN 55127
i i,
CONSULTING 651.415.1400 page 3
• Review/advise on/confirm advertising for search
2 Get candidates
Organize and facilitate the candidate screening process in coordination with the City Council,
including establishment of criteria.
(Suggested elements)
• Identify targets for recruiting
• Produce and post ads and role description to websites
• Place paid ads to targeted publications
• Recruit candidates to pool
3 Pre-Screening/Pre-Qualifying
Receive and screen applications and recommend candidates for personal interviews with the
City Council. DRIC used cutting edge tools to collect applications.
(Suggested elements)
• Accept and acknowledge applications
• Monitor candidate pool for quality and quantity. (DRIC uses an online tool and can share
real-time monitoring with the client organization)
• Prescreen applicants
• Preliminary phone interview
4 Finalist Selection
As organizational psychologists, and unlike typical search firms, we can administer testing that
predicts job fit and performance — and compares candidates head to head with each other and
against national norms for other executives. We will administer a battery of executive work
personality measures that you approve.
(Suggested elements)
See www.dric.com/assessment options for the list of assessments available to you through us.
See https://www.box.net/dric-assessment-model for how the testing is shared with clients, in
folders with detailed reports and summaries.
DR1 2 Otter Lane • St. Paul MN 55127
1�. CONSULTING 651.415.1400 page 4
5 Interview Candidates
DRI Consulting will assist in whatever way you need as a partner in the interviewing process.
We highly recommend having interviewees do things to demonstrate the skills you seek in your
next Administrator — such as give a prepared presentation on an operation plan.
(Suggested elements)
• Help develop interview format
• Interview training/practice
• Participate in interviews and rankings
6 Assist in Selection and Offer
DRI Consulting will help Council/Mayor/staff in whatever way you need to review finalists, gather
additional information and make an offer to your best candidate.
Confirmation:
We will work closely with the City Council to ensure the City's needs are clear, and are met. We
will leverage the City Clerk to coordinate the scheduling of meetings and sharing of information.
We will attend meetings with the City Council, City staff and/or candidates as directed by the
City Council.
We use a secure online method to share all candidate information, real-time, with those involved
in the search process. Simple, accessible, safe!
C. Fee Schedule: Provide a schedule of hourly rates for services and detailed description of
billing structure (i.e. time segments, mileage and expense charges, etc.) and an estimate of
the total cost of the process proposed.
As the holder of a GSA Schedule with the Federal Government, we publish our guaranteed
minimum fixed rates at dric.comhgsa . The labor categories we will use in this project are:
Principal, Consultant and Administrative Assistant. Given our familiarity with this kind of work
and the straightforward nature of it, we are proposing a fixed price of $9750 inclusive of all time,
materials and travel (except advertising).
Options:
• Executive assessment work cambe incremental to a larger group of semi-finalists (6-8)
or done more in-depth to fewer finalists (3-4). The fixed price is for incremental testing.
In-depth testing is an additional $1900 per finalist beyond the 2 that we would do as part
of the fixed price.
• Consultation time to help with orientation of new hire, billed at hourly rates.
• Developmental feedback meeting with new hire — typically 1-2 months into the position.
$950.
DRI 2 Otter Lane • St. Paul MN 55127
���„�' CONSULTING 651.415.1400 page 5
Ad Budget: We will determine this jointly with you and have the vendors direct bill to the City.
DRIC is skilled at cost effective marketing and this should not exceed a few thousand dollars.
D. Contract: Form of contract used for previous services with other municipalities.
Professional Services Contract format. Fixed quote plus options. We can use your form or a
variation of the one we use with the City of Minneapolis. https://www.box.net/shared/5u8i0ihda1
E. Additional Information: Include any information considered relevant to the fair
consideration of the firm and its proposal.
Our insurance coverage for workers compensation, professional liability and auto are of the
level satisfactory to the Cities of Minneapolis and St. Paul. We can name the City of Otsego as
"additionally insured" by our State Farm agent should you wish. Details at:
hftps://www.box.net/shared/pficrmpxzf
F. References
DRI Consulting's staff have helped many public and private sector organizations with their
staffing needs.
City of Minneapolis — 2001 to present (10 years of ongoing selection and development work).
DRIC served in major capacities on over 15 Department Head hires — providing finalist
candidate testing/advisory services to Mayor, City Coordinator and/or Council. We also
provided performance feedback processes to all Department Heads in 2005, 2007 and 2009 —
including the City Coordinator (their version of City Administrator). DRIC has served on
interviewing panels for the hiring of the head of Public Works. We have worked very closely
with the City. Coordinator as trusted advisor and have good familiarity with the role Otsego is
hiring.
Elected Official Contacts:
Mayor R.T. Rybak
(via)
Jeremy Hanson Willis
Chief of Staff, 612-673-2785
leremy.hanson(-ci.minneapolis.mn.us
City Council Vice President Robert Lilligren - (612) 673-2206
robert.lilligren(a)ci.minneauolis.mn.us
WaIL
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Staff Contact:
Director of Human Resources Pam French (612) 673-2139
Pamela. French(aD-ci.minneapolis.mn.us
City of St. Paul — 2006 — 2010. Provided Department Head finalist testing and hiring
recommendations for several positions. Provided coaching services in highly
sensitive/confidential situations. Provided developmental survey work for all Department Heads
in 2006 and 2008.
Mayor Chris Coleman (651) 266-8510
chris.coleman(aD-ci.stpaul.mn.us
Staff Contact:
Nancy Homans, Policy Director (651) 266-8568
nancy.homans(aD-ci.stpaul.mn.us
Private Sector:
TPG (Hedge Fund) — 2007-2009. Provided significant search and selection services to fill
critical positions in a very short period of time, as well as more strategic hiring where we
conducted the finalist testing and interview support work.
Rory O'Neil, Principal (612) 851-3002
rory.oneill(aD_tpgcredit.com
CarVal (Cargill Hedge Fund) — 2007 — present. Providing pre -hire testing, advisory services
for senior hires.
Elizabeth Ogren, Director of Human Resources. (952) 984-3733
elizabeth.ogren(cD-carval.com
G. Conflict of Interest Statement
DRI Consulting is not currently working on any other search projects, and typically only is
involved in one at a time — to keep things focused and clean. We will disclose any relationship
we may have with candidates who apply for this position. As we use objective testing methods
and the science of industrial psychology, comparisons between candidates are evidence -based
and not based on our personal opinions.
�: R
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Appendix A: Resume of Project Lead
John Patrick Fennig, Ph.D., L.P.� DRI
Owner and CEO, DRI Consulting �. • coNsuLrlNc
"I
Profile —Organizational Consulting Psychologist
Dr. Fennig is a capable executive level manager and consultant. His reputation is producing significant,
lasting and timely results through teams within and across organizational functions. He has special skills
and interests working with the gifted/talented and high potential leaders of medium and large public and
private organizations, family-owned companies, and entrepreneurial start-ups. Industry interests include
professional services, healthcare, high technology, education and public sector/government.
The firm's clients now benefit from his more than 25 years expertise that includes:
■ Leadership Skills: Demonstrated record achieving results as founder and leader of several
businesses. Able to work closely with and through others to implement positive change and
accomplish objectives across strategy, people and technology. Good at and enjoys
sales/marketing.
■ Consulting Skills: Effective advisor, facilitator, and expert resource who adds measurable value
.for managers, teams and their projects.
■ Thinking Skills: Exceptional individual contributor to and facilitator of team -based strategic
. planning, problem solving, decision making and creative solution generation.
■ Technical Skills: Significant credentials and experience applying the science of psychology,
practice of business and PC computer technology. Implements "high end" tools for:
o Organization Development
o Change Management
o Human Resource Development
o Performance Management Systems
o Career Development Processes
o Selection and Staffing Systems
o Assessment, Measurement and Analysis of people and their work
o Computer Software/Internet Applications
■ Professional Supervision Skills: A nationally recognized "consultant to consultants" for the last
10 years. Experienced supervisor of the professional consulting work of nearly 100 pre and post
licensure professionals in consulting psychology.
Professional Work
1991 to Present Managing Partner. DRI Consulting, LLC, North Oaks, MN.
Founder of an organization and human resource development consulting firm.
Delivers information -based organization development, executive coaching and
leadership training to organizations and individuals. Specializes in integrating
strategic planning, people factors and technology. Provides comprehensive,
intensive services to emerging and entrepreneurial businesses and work teams.
Rd
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Firm offers professional training to graduate, undergraduate and high school
students in organizational consulting psychology.
1994 to Present Board of Directors. Navitas and NAE Energy, Inc., Minneapolis, MN.
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Provide Board level oversight to an independent power producer. NAE is a
developer and generator of electrical power through wind technology. In this
role, provides expertise in general business strategy, small business start-up and
human resource development.
1999 to Present
Founder/Board Chair. feedbackshop.com, inc. St. Paul, MN.
Founder and Chair of Board of a web -based psychological testing store (retail
customers) and service (business customers).
1998 — present
Adjunct "Community" Faculty. Metropolitan State University, Minneapolis/St.
Paul, MN.
Team with my teaching assistants in delivering HRM 330 — Personnel and
Industrial Psychology as a web -delivered independent study to nearly 60
students annually.
1982 to Present
University Instructor. St. John's University, The Ohio State University,
University of St. Thomas, University of Minnesota, Minnesota School of
Professional Psychology (now Argosy), Metro State University.
Design and deliver presentations, lectures and courses in organizational and
consulting psychology, business processes, leadership, philosophy.
1991 to 1995
Chief Executive Officer. Developmental Resources, Inc., Edina, MN.
Co-founder of a general business consulting firm and small business incubator.
Managed office operations, marketed services and products to clients, advised
each emerging business in the areas of strategy, operations, marketing and
professional skill development. Generated over one million dollars in combined
business activity in the first two years of operation. Successfully launched
several independent businesses that are currently operating profitably.
1993 to 1997
Board of Directors. QualityCareTM Inc., St. Paul, MN.
Founder and director of a psychological services and mental health care network
with over 200 providers and clinics.
Provided marketing, practice development, and research and evaluation services
to clinics.
Education
Ph.D.
The Ohio State University. Program in Counseling Psychology (APA Approved).
Licensed December 13, 1991 (Minnesota License: LP 0397).
M.A.
The Ohio State University. Counseling Psychology (APA Approved). March
1985.
B.A.
Saint John's University. Psychology. (Minor degrees in Philosophy and
Spanish).
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