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06-28-04 CCCLAIMS LIST CITY COUNCIL MEETING June 28, 2004 TO: Judy Hudson ITEM 5-� Attached is the Claims List for the City Council. For more details, please refer to the Check Detail Registers. If you have any questions regarding this service, please let me know. Claims Register PAYROLL 6/23/04 GRAND TOTAL 06-14-2004 $ 29,788.39 06-16-2004 $ 88,878.30 06-23-2004 $ 866,446.04 $ 20,891.35 $1,006,004.08 If you have any questions or if you would like to review this list further, please let me know. Kathy Grover Bookkeeper CITY OF OTSEGO 06/23/04 2:56 PM Page 1 *Check Summary Register© JUNE 2004 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid BANK OF ELK RIVER -1 $29,385.10 EDA LOAN 631400001 UnPaid BOISE CASCADE OFFICE PROD $163.73 OFFICE SUPPLIE S UnPaid BONESTROO ROSENE ANDERLI $7,660.77 E WWTP PHASE III UnPaid BRAUN INTERTEC $2,565.00 W WWTF UnPaid CASTLEROCK HOMES INC $1,000.00 9152 NABOR AVE LNDSCP UnPaid DAMON FARBER ASSOCIATES $1,837.95 LILYPOND REBID UnPaid DEMCON DISPOSAL INC $748.14 DUMPSTER/CLEAN UP UnPaid EARL F ANDERSON INC $321.92 12 TUBULAR POST UnPaid FORTIS BENEFITS INSURANCE $162.00 ADMIN - JULY Unpaid GROEN GARY CPA $1,450.00 MAY 12 - JUNE 18 04 ACCT SERVICES Unpaid ICMA RETIREMENT TRUST $422.31 PPE 6/19 CK DTD 6/23 Unpaid JACQUIE ROGNLI $875.00 OTSEGO VIEW MAY/JUNE UnPaid JERRY OLSON $1,575.00 45 HOURS MAY/JUNE UnPaid MEDICA $7,642.85 ADMIN - JULY UnPaid MINNESOTA LIFE $125.20 ADMIN - JULY UnPaid OTSEGO FESTIVAL INC $2,000.00 04 FALL FESTIVAL DONATION UnPaid PEOPLE SERVICE INC. $20,734.00 MONTHLY SERVICE UnPaid PITNEY BOWES $351.00 POSTAGE METER UnPaid PUBLIC EMPLOYEES RETIREME $1,764.23 PPE 6/19 CK DTD 6/23 UnPaid RANDY'S SANITATION $112.63 8899 NASHUA TRASH/RECY UnPaid RICE LAKE CONSTR GROUP $36,553.00 ESCROW TO BANK UnPaid RICE LAKE CONSTRUCTION GR $694,510.80 WEST WWTF Daid RIVER RIDER $200.00 BECKER COMMUN CENTER VISIT 'aid ULMER CONSTRUCTION INC $2,000.00 15601 79TH ST LNDSCP Unpaid UNLIMITED ELECTRIC INC $175.66 EMERGENCY LITE REPAIR UnPaid WRIGHT COUNTY AUDITOR -TRE $33,306.00 SHERIFF PATROL - JUNE 04 Unpaid WRIGHT COUNTY RECORDER $20.00 SCHUMACHER CUP UnPaid WRIGHT-HENNEPIN CO-OP ELE $18,783.75 WEST PUWER TO PUMP HOUSE Total Checks $866,446.04 FILTER: None CITY OF OTSEGO 06/23/04 2:57 PM Page 1 *Check Detail Register© JUNE 2004 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpaid BANK OF ELK RIVERA E 101-41940-410 Rentals (GENERAL) $3,470.47 EDA LOAN 631400001 E 421-43100-501 Equipment $1,495.66 99 EQUIP INTEREST E 421-43100-501 Equipment $24,418.97 99 EQUIP PRINCIPAL Total BANK OF ELK RIVERA $29,385.10 Unpaid BOISE CASCADE OFFICE PRODUCTS E 101-41400-201 Office Supplies $163.73 910798 OFFICE SUPPLIE S Total BOISE CASCADE OFFICE PRODUCTS $163.73 Unpaid d BONESTROO ROSENE ANDERLIK E 429-43256-302 Engineering Fees $7,660.77 109341 E WWTP PHASE III Total BONESTROO ROSENE ANDERLIK $7,660.77 Unpaid BRAUN INTERTEC E 430-43256-302 Engineering Fees $2,565.00 412735 W WWTF Total BRAUN INTERTEC $2,565.00 Unpaid CASTLEROCK HOMES INC E 702-41400-310 Miscellaneous $1,000.00 9152 NABOR AVE LNDSCP Total CASTLEROCK HOMES INC $1,000.00 Unpaid DAIMON FARBER ASSOCIATES E 203-45210-390 Contracted Services $75.00 16236 PARKS CONTS ADMIN E 203-45210-390 Contracted Services $1,762.95 16237 LILYPOND REBID Total DAMON FARBER ASSOCIATES $1,837.95 Unpaid DEMCON DISPOSAL INC ..r E 101-43620-390 Contracted Services $748.14 14141 DUMPSTER/CLEAN UP Total DEMCON DISPOSAL INC $748.14 Unpaid EARL F ANDERSON INC E 101-43100-393 Street Signs $321.92 60294 12 TUBULAR POST Total EARL F ANDERSON INC $321.92 Unpaid FORTIS BENEFITS INSURANCE CO E 250-42410-130 Employer Paid Ins (GENERAL) $40.50 BLDG - JULY E 101-41400-130 Employer Paid Ins (GENERAL) $67.50 ADMIN - JULY E 101-41600-130 Employer Paid Ins (GENERAL) $13.50 FINANCE - JULY E 101-43100-130 Employer Paid Ins (GENERAL) $40.50 PW - JULY Total FORTIS BENEFITS INSURANCE CO $162.00 Unpaid GROEN GARY CPA -a- 'E 101-41600-390 Contracted Services $1,450.00 MAY 12 - JUNE 18 04 ACCT SERV Total GROEN GARY CPA $1,450.00 Unpaid ICMA RETIREMENT TRUST E 101-41400-121 PERA $192.31 PPE 6/19 CK DTD 6/23 G 101-21705 Other Retirement $230.00 PPE 6/19 CK DTD 6/23 Total ICMA RETIREMENT TRUST $422.31 maid JACQUIE ROGNLI E 101-41400-347 Newsletter $875.00 2004-04 OTSEGO VIEW MAY/JUNE Total JACQUIE ROGNLI $875.00 Unpaid JERRY OLSON E 250-42410-390 Contracted Services $1,575.00 45 HOURS MAY/JUNE Total JERRY OLSON $1,575.00 CITY OF OTSEGO *Check Detail Register© JUNE 2004 Check Amt Invoice Comment Total MEDICA $7,642.85 Unpaid MINNESOTA LIFE E 101-41600-1.30 MEDICA E 101-41400-130 Employer Paid Ins (GENERAL) E 101-431.00-123 Health $2,211.12 PW - JULY E 101-41400-123 Health $2,639.00 ADMIN - JULY E 250-42410-123 Health $2,177.82 BLDG - JULY E 101-41600-123 Health $614.91 FINANCE - JULY Total MEDICA $7,642.85 Unpaid MINNESOTA LIFE E 101-41600-1.30 Employer Paid Ins (GENERAL) E 101-41400-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) $125.20 Total MINNESOTA LIFE Unpaid OTSEGO FESTIVAL INC $4.10 FINANCE - JULY $26.20 ADMIN - JULY $20.30 BLDG - JULY $74.60 PW - JULY $125.20 E 250-42410-121 PERA E 101-41100-801 CONTINGENCY $2,000.00 04 FALL FESTIVAL DONATION Total OTSEGO FESTIVAL INC $2,000.00 Unpaid _ PEOPLE SERVICE INC. E 602-49450-390 Contracted Services $15,187.64 8123 MONTHLY SERVICE E 601-49400-390 Contracted Services $135.00 8123 LABOR E 601-49400-390 Contracted Services $5,411.36 8123 MONTHLY SERVICE Total PEOPLE SERVICE INC. $20,734.00 paid PITNEY BOWES E 101-41400-413 Office Equipment Rental $351.00 4705027-JN04 POSTAGE METER Total PITNEY BOWES $351.00 Unpaid PUBLIC EMPLOYEES RETIREMENT FD E 101-41600-121 PERA $71.00 PPE 6/19 CK DTD 6/23 E 101-41400-121 PERA $248.86 PPE 6/19 CK DTD 6/23 G 101-21704 PERA $846.42 PPE 6/19 CK DTD 6/23 E 250-42410-121 PERA $329.15 PPE 6/19 CK DTD 6/23 E 101-43100-121 PERA $268.80 PPE 6/19 CK DTD 6/23 Total PUBLIC EMPLOYEES RETIREMENT FD $1,764.23 Unpaid RANDY'S SANITATION E 101-43100-325 Garbage Service $41.35 13474 95TH TRASH E 101-41.940-325 Garbage Service $71.28 8899 NASHUA TRASH/RELY Total RANDY'S SANITATION $112.63 06/23/04 2:57 PM Page 2 Unpaid RICE LAKE CONSTR GROUP E 430-43256-500 Capital Outlay (GENERAL) $36,553.00 PAY 7 ESCROW TO BANK Total RICE LAKE CONSTR GROUP $36,553.00 Unpaid RICE LAKE CONSTRUCTION GROUP E 430-43256-500 Capital Outlay (GENERAL) $694,510.80 PAY 7 WEST WWTF Total RICE LAKE CONSTRUCTION GROUP $694,510.80 Unpaid RIVER RIDER E 101-45250-310 Miscellaneous $200.00 517 BECKER COMMUN CENTER VISIT Total RIVER RIDER $200.00 paid � RULMER CONSTRUCTION INC E 702-41400-310 Miscellaneous $1,000.00 15635 79TH ST LNDSCP E 702-41400-310 Miscellaneous $1,000.00 15601 79TH ST LNDSCP Total ULMER CONSTRUCTION INC $2,000.00 Unpaid 9�� UNLIMITED ELECTRIC INC CITY OF OTSEGO 06/23/04 2:57 PM Page 3 *Check Detail Register© JUNE 2004 Check Amt Invoice Comment E 101-41940-402 Repairs/Maint Buildingss $175.66 6373 EMERGENCY LITE REPAIR Total UNLIMITED ELECTRIC INC $175.66 Unpaid WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $33,306.00 04-7 SHERIFF PATROL - JUNE 04 Total WRIGHT COUNTY AUDITOR -TREASURE $33,306.00 Unpaid WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $20.00 SCHUMACHER CUP Total WRIGHT COUNTY RECORDER $20.00 Unpaid WRIGHT-HENNEPIN CO-OP ELECTRIC E 602-49450-390 Contracted Services $865.63 MONTHLY FEE E 601-49400-390 Contracted Services $865.62 12909 MONTHLY FEE E 601-49400-390 Contracted Services $2,050.00 12910 WEST PUWER TO PUMP HOUSE E 601-49400-390 Contracted Services $7,501.25 12911 W LITSTATION/WELL E 602-49450-390 Contracted Services $7,501.25 12911 W LS/WELL/TREATMENT PLANT Total WRIGHT-HENNEPIN CO-OP ELECTRIC $18,783.75 10100 BANK OF ELK RIVER $866,446.04 Fund Summary 101 GENERAL FUND '03 PARK DEVELOPMENT ) BUILDING PERMIT FEES 421 99 Equipment Certificates 429 WWTP-East Phase 2 430 West Trtmnt Plant -Phase 1 601 WATER FUND 602 SEWER FUND 702 BUILDERS ESCROW FUND 10100 BANK OF ELK RIVER . $50,743.37 $1,837.95 $4,142.77 $25,914.63 $7,660.77 $733,628.80 $15,963.23 $23,554.52 $3,000.00 $866,446.04 CITY OF OTSEGO 06/16/04 1:56 PM Page 1 *Check Summary Register© JUNE 2004 Name Check Date Check Amt 10100 BANK OF ELK RIVER Unpaid B & D PLUMBING & HEATING INC $120.00 REMOVE WALL SINK UnPaid CB & 1 $85,025.00 WATERTOWER 2 UnPaid DAVID CHASE $60.00 CELL PHONE MAY & JUNE UnPaid DENNIS FEHN GRAVEL & EXCAV $354.86 CLASS 5 Unpaid DON MASS $90.00 CELL PHONE APRIL, MAY &JUNE UnPaid ECM PUBLISHERS INC $64.63 ORDINANCE 2004-11 Unpaid ELK RIVER PRINTING & PARTY P $207.68 BLDG PERMIT/INSPEC REPORTS Unpaid FLOYD TOTAL SECURITY $1,458.64 LOCKS/DOOR REPAIR Unpaid GOPHER STATE ONE -CALL INC $911.20 LOCATE TICKETS 268 Unpaid KNUTSON RICK $60.00 CELL PHONE MAY & JUNE Unpaid REED BUSINESS INFORMATION $343.80 WEST LIFT STATION UnPaid THE LOGO OUTFITTERS $162.49 SANDY/JERRY/PETE SHIRTS Unpaid WRIGHT COUNTY RECORDER $20.00 SCHMITZ CUP Total Checks $88,878.30 FILTER: None CITY OF OTSEGO 06/16/04 1:57 PM Page 1 *Check Detail Register© JUNE 2004 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Unpaid B & D PLUMBING & HEATING INC E 101-41940-402 Repairs/Maint Buildingss $120.00 10186 REMOVE WALL SINK Total B & D PLUMBING & HEATING INC $120.00 Unpaid CB & I E 428-49400-500 Capital Outlay (GENERAL) $85,025.00 PAY 7 WATERTOWER 2 Total CB & 1 $85,025.00 Unpaid _ y DAVID CHASE E 101-43100-320 Telephone $60.00 CELL PHONE MAY & JUNE Total DAVID CHASE $60.00 Unpaid DENNIS FEHN GRAVEL & EXCAVAT E 101-43100-370 Sand andGravel $354.86 13288 CLASS 5 Total DENNIS FEHN GRAVEL & EXCAVAT $354.86 Unpaid DON MASS E 101-43100-320 Telephone $90.00 CELL PHONE APRIL, MAY &JUNE Total DON MASS $90.00 Unpaid- ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $64.63 169072 ORDINANCE 2004-11 Total ECM PUBLISHERS INC $64.63 paid ELK RIVER PRINTING &PARTY PLU E 250-42410-350 Print/Binding (GENERAL) $207.68 19488 BLDG PERMIT/INSPEC REPORTS Total ELK RIVER PRINTING & PARTY PLU $207.68 Unpaid �@ FLOYD TOTAL SECURITY E 101-41940-430 Miscellaneous (GENERAL) $1,458.64 726284 LOCKS/DOOR REPAIR Total FLOYD TOTAL SECURITY $1,458.64 Unpaid GOPHER STATE ONE -CALL INC E 101-41400-310 Miscellaneous $911.20 4050655 LOCATE TICKETS 268 Total GOPHER STATE ONE -CALL INC $911.20 Unpaid KNUTSON RICK E 101-43100-320 Telephone $60.00 CELL PHONE MAY & JUNE Total KNUTSON RICK $60.00 Unpaid REED BUSINESS INFORMATION E 430-43256-350 Print/Binding (GENERAL) $129.88 2612864 WEST LIFT STATION E 428-49400-350 Print/Binding (GENERAL) $97.41 2612864 KURTTI WATERMAIN E 101-43100-350 Print/Binding (GENERAL) $116.51 2612864 04 ST MAIN SEAL COATING Total REED BUSINESS INFORMATION $343.80 Unpaid THE LOGO OUTFITTERS E 250-42410-203 Supplies - General $162.49 1461 SANDY/JERRY/PETE SHIRTS Total THE LOGO OUTFITTERS $162.49 Unpaid WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $20.00 SCHMITZ CUP Total WRIGHT COUNTY RECORDER $20.00 10100 BANK OF ELK RIVER $88,878.30 CITY OF OTSEGO 06/16/04 1:57 PM Page 2 *Check Detail Register© JUNE 2004 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $3,255.84 250 BUILDING PERMIT FEES $370.17 428 WEST WATER PROJ $85,122.41 430 West Trtmnt Plant -Phase 1 $129.88 $88,878.30 CITY OF OTSEGO 06/14/04 10:01 AM Page 1 *Check Summary Register© JUNE 2004 Name Check Date Check Amt 10100 BANK OF ELK RIVER UnPaid UnPaid FILTER: None DAIMLERCHRYSLER SERVICES NAGELL APPRAISAL & CONSULT Total Checks $29,188.39 ACCT 100-0057792-000 $600.00 PARCEL 15 VFW QUADAY EASEMENT $29,788.39 CITY OF OTSEGO 06/14/04 10:02 AM Page 1 *Check Detail Register© JUNE 2004 Check Amt Invoice Comment 10100 'BANK OF ELK RIVER Unpaid _ DAIMLERCHRYSLER SERVICES E 206-431.00-501 Equipment $29,188.39 ACCT 100-0057792-000 Total DAIMLERCHRYSLER SERVICES $29,188.39 Unpaid-- NAGELL APPRAISAL & CONSULTING E 426-43100-301 Legal Services $600.00 11829 PARCEL 15 VFW QUADAY EASEMENT Total NAGELL APPRAISAL & CONSULTING $600.00 10100 BANK OF ELK RIVER $29,788.39 Fund Summary 10100 BANK OF ELK RIVER 206 CAPITAL EQUIPMENT REVOLVING $29,188.39 426 Quaday & 78th PROJECT $600.00 $29,788.39 Bonestroo 0 Rosene Anderlik & Associates Engineers& Architects I �—tlp .egg �'�/ `�Y 11111ddddd MI IZ � !f yR:.S� �ti �i r•I?. 9. .A tl��'•�.� � ~�—��.- -- � — FON y 01J. 'w- Dwner: City of Otsego 8899 Nashua Ave. NE Otsego, MN 55330 Date: June 11, 2004 =or Period: 5/18/2004 to 6/11/2004 Request No: 7 'ontractor: Rice Lake Construction Group, 22360 County Road 12, Deerwood, MN 56444 CONTRACTOR'S REQUEST FOR PAYMENT OTSEGO WASTEWATER TREATMENT FACILITY BRA FILE NO. 503-02-107 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Recommended for Approval by: BONESTROO ROSENE, ANDERLIK & ASSOCIATES, INC. � Y.�& Approved by Contractor: RICE LAKE CONSTRUCTION GROUP Specified Contract Completion Date: October 29, 2004 50302107RE07.xls $ 125,738.00 $ 0.00 Approved by Owner: CITY OF OTSEGO Date: $ 6,384,000.00 $ 6,509,738.00 $ 3,873,199.00 $ 0.00 $ 3,873,199.00 $ 193,659.95 $ 3,679,539.05 $ 2,985,028.25 $ 0.00 $ 694.510.80 'BEQUEST FOR PAYMENT 'ROJECT: WASTEWATER TREATMENT FACILITY OTSEGO, MN RLCG PROJECT NO. 03-16 BRA FILE NO. 503-02-107 DATE: MAY 28, 2004 REQUEST FOR PAYMENT NO.: 7 FOR PERIOD: 4/24/04 thru 5/29/04 CONTRACTOR: RICE LAKE CONSTRUCTION GROUP, P.O. BOX 517, DEERWOOD, MN 56444 SUMMARY: ORIGINAL CONTRACT AMOUNT CHANGE ORDER - Addition CHANGE ORDER - Deduction REVISED CONTRACT AMOUNT VALUE COMPLETED TO DATE PREVIOUS PAYMENTS AMOUNT DUE THIS REQUEST FOR PAYMENT ESCROW ACCOUNT: PREVIOUS AMOUNT IN ESCROW 157,106.00 TRANSFER TO ESCROW ACCOUNT 36,553.00 TOTAL AMOUNT IN ESCROW ACOUNT 193,659.00 Submitted: Rice Lake Construction Group Recommended: Bonestroo, Rosene, Anderlik & Assoc. Wade Leonard Stephan L. AIm, P.E. 125,738.00 0.00 6,384,000.00 6,509,738.00 3,873,199.00 3,142,135.00 Date Date Approved: City of Otsego Date REQUEST FOR PAYMENT DATE: MAY 28, 2004 REQUEST FOR PAYMENT NO.: 7 WASTEWATER TREATMENT FACILITY OTSEGO, MN RLCG PROJECT NO. 03-16 BRA FILE NO. 503-02-107 RICE LAKE CONSTRUCTION GROUP P.O. BOX 517, 22360 COUNTY ROAD 12 DEERWOOD, MN 56444 -CONTRACT AMOUNT- -ESTIMATE AMOUNT - QUANTITY QUANTITY FEM # DESCRIPTION QTY U/M UNIT TOTAL PREY. 1010 MOBILIZATION 1 LS 244,800.00 244,800.00 1.00 1020 PERFORMANCE BOND 1 LS 72,270.00 72,270.00 1.00 1030 PROJECT INSURANCE 1 LS 9,230.00 9,230.00 1.00 1080 DEMOBILIZATION 1 LS 5,800.00 5,800.00 0.00 2200 EARTHWORK 0.00 - 0.00 - 0.00 A Lump Sum 1 LS 487,000.00 487,000.00 0.73 336.00 e Remove Unsuitable Materials 1,000 CY 6.00 6,000.00 0.00 230.00 c Install Granular Materials 1,000 CY 14.00 14,000.00 0.00 2320 SITE PIPE 152.00 73,568.00 610.00 295,240.00 186.00 A Pipe Materials 1 LS 198,870.00 198,870.00 1.00 0.48 B Precast Manholes 1 LS 24,360.00 24,360.00 1.00 0.71 c Castings 1 LS 1,330.00 1,330.00 1.00 0.00 D Installation 1 LS 242,350.00 242,350.00 0.35 2630 STORM DRAINAGE 0.00 - 0.00 - 0.00 A Pipe Materials 1 LS 8,060.00 8,060.00 1.00 e Installation 1 LS 5,600.00 5,600.00 0.00 2635 DRAIN TILE A Pipe Materials 1 LS 14,630.00 14,630.00 0.60 B Installation 1 LS 16,600.00 16,600.00 0.20 2820 RETAINING WALLS 1 LS 8,000.00 8,000.00 0.00 2830 FENCE & GATES 1 LS 25,990.00 25,990.00 0.00 2920 SEEDING 8 SODDING 1 LS 28,750.00 28,750.00 0.00 2930 LANDSCAPING 1 LS 20,480.00 20,480.00 0.00 3200 REINFORCING STEEL A Materials 325 TON 504.00 163,800.00 293.00 B Installation 325 TON 430.00 139,750.00 230.00 3300 CONCRETE WORK A Pretreatment Building 469 CY 484.00 226,996.00 102.00 B Anaerobic Basin 200 CY 484.00 96,800.00 200.00 c Oxidation Ditch 516 CY 484.00 249,744.00 418.00 D Clarifier No. 1 230 CY 484.00 111,320.00 202.00 E Clarifier No. 2 230 CY 484.00 111,320.00 105.00 F Final Clarifier Splitter Box 11 CY 484.00 5,324.00 0.00 G Sludge Thickening Building 522 CY 484.00 252,648.00 484.00 H Aerobic Digesters 152 CY 484.00 73,568.00 152.00 i Sludge Storage Tank 610 CY 484.00 295,240.00 606.00 i U. V. Building 186 CY .484.00 90,024.00 154.00 K Control Building 112 CY 484.00 54,208.00 0.00 L Misc. Concrete 42 CY 484.00 20,328.00 11.00 3400 PRECAST CONCRETE 1 LS 36,800.00 36,800.00 0.48 4200 MASONRY A Materials 1 LS 31,860.00 31,860.00 0.00 B Installation 1 LS 51,030.00 51,030.00 0.00 5500 MISC. METALS A Materials 1 LS 123,000.00 123,000.00 0.23 B Installation 1 LS 33,550.00 33,550.00 0.06 6100 ROUGH CARPENTRY A Pretreatment Building 1 LS 18,670.00 18,670.00 0.00 B Sludge Thickening Building 1 LS 20,870.00 20,870.00 0.00 c U. V. Building 1 LS 12,510.00 12,510.00 0.00 D Control Building 1 LS 17,220.00 17,220.00 0.00 6110 PLYWOOD ROOF MATERIALS A Pretreatment Building 1 LS 5,790.00 5,790.00 0.00 8 Sludge Thickening Building 1 LS 12,310.00 12,310.00 0.00 c U. V. Building 1 LS 5,430.00 5,430.00 0.00 D Control Building 1 LS 12,670.00 12,670.00 0.00 0.16 0.40 0.40 0.70 21.00 56.00 234.00 26.00 28.00 125.00 11.00 26.00 4.00 32.00 5.00 0.50 0.20 0.48 0.12 QUANTITY AMOUNT TO DATE TO DATE 1.00 244,800.00 1.00 72,270.00 1.00 9,230.00 0.00 - 0.89 433,430.00 0.00 - 0.00 - 1.00 198, 870.00 1.00 24,360.00 1.00 1,330.00 0.75 181,762.00 1.00 8.060.00 0.00 - 1.00 14,630.00 0.90 14,940.00 0.00 - 0.00 - 0.00 - 0.00 - 314.00 158,256.00 286.00 122,980.00 336.00 162,624.00 200.00 96,800.00 444.00 214,896.00 230.00 111,320.00 230.00 111,320.00 11.00 5,324.00 510.00 246,840.00 152.00 73,568.00 610.00 295,240.00 186.00 90,024.00 0.00 - 16.00 7,744.00 0.48 17,664.00 0.50 15,930.00 0.20 10,206.00 0.71 87,330.00 0.18 6,039.00 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 0.00 - 6190 WOOD TRUSSES A Pretreatment Building 1 LS 6,930.00 6,930.00 0.00 0.00 a Sludge Thickening Building 1 LS 14,720.00 14,720.00 0.00 0.00 c U. V. Building 1 LS 6,490.00 6,490.00 0.00 0.00 D Control Building 1 LS 15,160.00 15,160.00 0.00 0.00 6630 FRP COVERS A Materials 1 LS 69,400.00 69,400.00 1.00 1.00 69,400.00 e Installation 1 LS 14,240.00 14,240.00 0.00 0.33 0.33 4,699.00 7110 WATERPROOFING 1 LS 6,750.00 6,750.00 0.45 0.45 3,037.00 7200 RIGID INSULATION A Pretreatment Building 1 LS 1,170.00 1,170.00 0.00 0.00 - a Sludge Thickening Building 1 LS 1,560.00 1,560.00 0.00 0.00 c U. V. Building 1 LS 1,170.00 1,170.00 0.00 0.00 D Control Building 1 LS 1,710.00 1,710.00 0.00 0.00 7212 BATT INSULATION A Pretreatment Building 1 LS 1,920.00 1,920.00 0.00 0.00 s Sludge Thickening Building 1 LS 3,590.00 3,590.00 0.00 0.00 c U. V. Building 1 LS 1,940.00 1,940.00 0,00 0.00 D Control Building 1 LS 3,460.00 3,460.00 0.00 0.00 - 7310 SHINGLES A Pretreatment Building 1 LS 3,420.00 3,420.00 0.00 0.00 - B Sludge Thickening Building 1 LS 7,280.00 7,280.00 0.00 0.00 - c U. V. Building 1 LS 3,210.00 3,210.00 0.00 0.00 - o Control Building 1 LS 7,490.00 7,490.00 0.00 0.00 - 7460 METAL SIDING A Pretreatment Building 1 LS 37,850.00 37,850.00 0.00 0.00 - e Sludge Thickening Building 1 LS 22,200.00 22,200.00 0.00 0.00 c U. V. Building 1 LS 24,610.00 24,610.00 0.00 0.00 - o Control Building 1 LS 22,640.00 22,640.00 0.00 0.00 - 7920 CAULKING 1 LS 7,950.00 7,950.00 0.00 0.00 - 8110 H.M.& FRP DOORS A Materials 14 EA 2,370.00 33,180.00 0.00 0.00 - B Installation 14 EA 225.00 3,150.00 0.00 0.00 - 8330 OVERHEAD DOORS 2 EA 3,900.00 7,800.00 0.00 0.00 - 8500 ALUMINUM ENTRANCES 1 LS 23,660.00 23,660.00 0.00 0.00 - 9510 ACOUSTICAL CEILING 1 LS 6,140.00 6,140.00 0.00 0.00 - 9800 PAINTING 1 LS 96,400.00 96,400.00 0.00 0.00 - 10165 TOILET COMPARTMENTS A Materials 1 LS 470.00 470.00 0.00 1.00 1.00 470.00 a Installation 1 LS 280.00 280.00 0.00 0.00 - 10200 LOUVERS A Materials 19 EA 100.00 1,900.00 0.00 0.00 - a Installation 19 EA 120.00 2,280.00 0.00 0.00 - 10400 PLASTIC SIGNS A Materials 1 LS 2,380.00 2,380.00 0.00 0.00 - B Installation 1 LS 470.00 470.00 0.00 0.00 - 10500 LOCKERS A Materials 1 LS 2,800.00 2,800.00 0.00 0.17 0.17 476.00 B Installation 1 LS 350.00 350.00 0.00 0.00 - 10520 FIRE EXTINGUISHERS A Materials 11 EA 70.00 770.00 0.00 0.00 - B Installation 11 EA 20.00 220.00 0.00 0.00 - 10650 DECORATIVE FENCE 1 LS 11,800.00 11,800.00 0.00 0.00 - 10800 TOILET ACCESSORIES A Materials 1 LS 660.00 660.00 0.00 0.00 - B Installation 1 LS 180.00 180.00 0.00 0.00 - 11117 VORTEX GRIT PUMP 1 EA 8,230.00 8,230.00 1.00 1.00 8,230.00 11205 SCREW CONVEYOR & ROTARY DRUM A Materials 1 LS 46,200.00 46,200.00 1.00 1.00 46,200.00 e Conveyor - Installation 1 LS 2,550.00 2,550.00 0.00 0.00 - c Rotary Drum - Installation 1 LS 1,700.00 1,700.00 0.00 0.00 11240 CHEMICAL FEED EQUIPMENT 1 LS 29,600.00 29,600.00 0.00 0.00 - 11262 U. V. EQUIPMENT A Materials 1 LS 76,680.00 76,680.00 0.00 0.22 0.22 16,869.00 e Installation 1 LS 1,200.00 1,200.00 0.00 0.00 - 11304 CLARIFIERS & GRIT EQUIPMENT A Materials 1 LS 83,630.00 83,630.00 1.00 1.00 83,630.00 s Clarifiers - Installation 2 EA 6,430.00 12,860.00 0.00 0.25 0.25 1,607.00 c Grit Equipment- Installation 1 LS 1,990.00 1,990.00 0.00 0.00 - 11306 SUB. SEWAGE PUMPS 3 EA 19,160.00 57,480.00 0.00 0.00 - 11312 PROGRESSIVE CAVITY PUMP 1 EA 35,000.00 35,000.00 0.00 1.00 1.00 35,000.00 11328 VORTEX GRIT CHAMBER 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 3 EA 1 LS 2 EA 2 EA 1 LS 3 EA 3 EA 1 LS 1 LS 1 LS 1 LS 1 LS 3 EA 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 17,660.00 A Materials 1.00 e Installation 11348 SAMPLERS 1,200.00 A Materials s Installation 11361 GBT & POLYMER EQUIPMENT 0.00 A Materials 0.00 B Installation 11377 P. D. BLOWERS 11378 COARSE BUBBLE DIFFUSERS 11381 CARROUSEL AERATORS 0.85 A Materials 1.00 B Installation 11383 VORTEX MIXING SYSTEM 11386 SUB. TANK MIXERS 10,240.00 A Materials 3.00 B Installation 11600 LABORATORY EQUIPMENT 11691 ODOR CONTROL SYSTEM 12505 BLINDS 12600 LABORATORY FURNITURE 12620 FURNITURE 13301 MAG METERS 15000 MECHANICAL A Mobilization 67,940.00 B Sluice Gates 0.15 Materials 0.15 Labor 27,990.00 c DIP Materials 450.00 Labor 0.00 o Hangers 0.00 Materials 40,000.00 Labor E Valves - Materials 39,000.00 F Insulation 1.00 c Underground Pipe 1.00 Materials 640.00 Labor * Vent Pipe 31,500.00 Materials 0.00 Labor 0.00 i Domestic Water Pipe 5,000.00 Materials Labor 3,660.00 .i Excavation & Backfill 3.00 K Fixtures 3.00 Materials 30,000.00 Labor 0.15 L CO/FD/RD 35,000.00 Materials 0.95 Labor 0.95 M Water Heater 4,500.00 Materials Labor 145,000.00 N Chemical Piping 0.29 Materials 0.41 Labor 126,490.00 o Gas Pipe 0.05 Materials 10,000.00 Labor 0.00 P Pump & Accessories Installation 0.00 Materials 1,000.00 Labor o Controls 48,000.00 R HVAC 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 3 EA 1 LS 2 EA 2 EA 1 LS 3 EA 3 EA 1 LS 1 LS 1 LS 1 LS 1 LS 3 EA 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 1 LS 17,660.00 17,660.00 1.00 1.00 1,200.00 1,200.00 0.00 0.00 7,920.00 7,920.00 0.00 0.00 300.00 300.00 0.00 0.00 107,530.00 107,530.00 0.85 0.15 1.00 5,090.00 5,090.00 0.00 0.15 0.15 10,240.00 30,720.00 3.00 3.00 10,700.00 10, 700.00 1.00 1.00 46,860.00 93,720.00 0.00 0.00 2,120.00 4,240.00 0.00 0.00 67,940.00 67,940.00 0.15 0.15 9,330.00 27,990.00 3.00 3.00 450.00 1,350.00 0.00 0.00 40,000.00 40,000.00 0.00 0.00 39,000.00 39,000.00 1.00 1.00 640.00 640.00 0.00 0.00 31,500.00 31,500.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00 3,660.00 10,980.00 3.00 3.00 30,000.00 30,000.00 0.85 0.15 1.00 35,000.00 35,000.00 0.95 0.95 4,500.00 4,500.00 0.00 0.00 145,000.00 145,000.00 0.29 0.12 0.41 126,490.00 126,490.00 0.10 0.05 0.15 10,000.00 10,000.00 0.00 0.00 1,000.00 1,000.00 0.00 0.00 48,000.00 48,000.00 0.01 0.50 0.51 20,810.00 20,810.00 0.00 0.00 15,000.00 15,000.00 0.66 0.29 0.95 20,000.00 20,000.00 0.66 0.29 0.95 10,000.00 10,000.00 0.00 0.10 0.10 12,000.00 12,000.00 0.00 0.10 0.10 15,000.00 15,000.00 0.00 0.00 16,000.00 16,000.00 0.00 0.00 9,000.00 9,000.00 0.66 0.29 0.95 12,000.00 12,000.00 0.00 0.00 1,500.00 1,500.00 0.00 0.00 18,500.00 18,500.00 0.66 0.66 15,000.00 15,000.00 0.66 0.66 5,000.00 5,000.00 0.00 0.00 500.00 500.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00 2,500.00 2,500.00 0.00 0.00 3,500.00 3,500.00 0.00 0.00 4,500.00 4,500.00 0.00 0.00 6,500.00 6,500.00 0.05 0.05 1,500.00 1,500.00 0.00 0.00 14,700.00 14,700.00 0.00 0.00 159,500.00 159,500.00 0.00 0.00 17,660.00 107,530.00 763.00 30,720.00 10,700.00 10,191.00 27,990.00 39,000.00 10,980.00 30,000.00 33,250.00 59,450.00 18,973.00 24,480.00 14,250.00 19,000.00 1,000.00 1,200.00 8,550.00 12,210.00 9.900.00 325.00 16000 ELECTRICAL Mobilization System Integrator Generator Lighting Fixtures Fire Alarm Security Material AL: CHANGE ITEMS Change Order No. 1 A PR 01 e PR 02 1 LS 10,000.00 10,000.00 1.00 1.00 10,000.00 1 LS 215,000.00 215,000.00 0.00 0.00 1 LS 79,000.00 79,000.00 0.00 0.00 1 LS 19,000.00 19,000.00 0.00 0.00 1 LS 1,900.00 1,900.00 0.00 0.00 1 LS 2,000.00 2,000.00 0.00 0.00 - 1 LS 51,000.00 51,000.00 0.120.10 0.22 11,220.00 1 LS 188,850.00 188,850.00 0.07 0.02 0.09 16,996.00 6.384.000.00 3,833,743.00 1 LS 99,790.00 99,790.00 1 LS 25,948.00 25,948.00 125,738.00 0.12 0.20 0.32 31,932.00 0.09 0.20 0.29 7,524.00 39.4S6.Q0 TOTAL: 6,509,738.00 3,873,199.00 PROJECT PAYMENT STATUS OWNER CITY OF OTSEGO BRA FILE NO. 503-02-107 CONTRACTOR RICE LAKE CONSTRUCTION GROUP CHANGE ORDERS n ,•,. Descriotion Amount 1 5/17/2004 - This Change Order provides for additional work on this project. See Change Order. $125,738.00 12,401.50 248,030.00 2 12/12/2003 01/12/04 419,612.15 34,486.34 689,726.99 Total Change Orders $125,738.00 PAYMENT SUMMARY Pn ment Retainaae Completed 1 12/01/2003 12/11/03 235,628.50 12,401.50 248,030.00 2 12/12/2003 01/12/04 419,612.15 34,486.34 689,726.99 3 01/13/2004 01/24/04 277,917.75 49,113.60 982,272.00 4 01/25/2004 02/28/04 482,852.70 74,526.90 1,490,538.00 5 02/29/2004 03/28/04 659,180.30 109,220.60 2,1.84,412.00 6 03/29/2004 05/17/04 909,836.85 157,106.75 3,142,135.00 7 05/18/2004 1 06/11/04 694,510.80 193,659.95 3,873,199.00 Material on Hand Total Payment to Date $3,679,539.05 Oficiinal Contract $6,384,000.00 Retainage Pay No. 7 193,659.95 Change Orders $125,738.00 Total Amount Earned $3,873,1.99.00 Revised Contract $6,509,738.00 50302107REQ7.xls ITEM 5_3 RESOLUTION 2004-41 A RESOLUTION OF THE CITY OF OTSEGO A RESOLUTION APPROVING GAMBLING PERMIT FOR THE ELK RIVER - ROGERS VFW POST 5518 WHEREAS, The Elk River - Rogers VFW Post 5518 has made application To the State Gambling Control Board to Conduct a One Day Event; and, WHEREAS, The One Day Permit will allow pull -tables and paddlewheels Gambling on the premises of the Elk River - Rogers VFW site Located at 7350 Quaday Avenue NE, Otsego, MN for the period Of One day of August 7, 2004. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Otsego, Minnesota that a One Day Gambling Permit be granted to the Elk River - Rogers VFW POST 5518 to allow pull tabs and paddlewheels operations at the site of 7350 Quaday Avenue NE in the City of Otsego. Passed and adopted this 28th day of June, 2004. Mayor Larry Fournier ATTEST: Judy Hudson, City Clerk Hakanson Anderson 3601 Thurston Avenue, Suite 101, Anoka, MN 55303 ssocA Ander Inc. Phone: 763/427-5860 Fax: 763/427-0520 Engineer's Consent Agenda 6/28/04 City of Otsego Item 5.4 Approve Pay Request #1 to E.H. Renner and Sons, Inc. for $91,640.90 for Prairie Park Irrigation Well. Item 5.5 Approve Pay Request #9 to Traut Wells for $35,145.84 Wells #4 and #5 Item 5.6 Approve Pay Request #1 to Automatic Systems Company for $32,686.01 for Well #6 Electrical Controls and SCADA System. Item 5.7 Approve Pay Request #2 to Traut Wells for $38,047.50 for Well #6 Item 5.8 Approve Pay Request #10 to Encomm for $38,311.08 Civil 6- Municipal �� G:\Municipal\AOTSEGOWgendas\2004\Eng.consenEagen 0964199c Llan Surveying for Hakanson Anderson Assoc., Inc. 3601 Thurston Avenue, Suite 101, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 Consent Agenda 6/28/04 City of Otsego Project Name Pay Estimate # Project No. Contractor Amount Prairie Park Irrigation Well 1 03-10 E.H. Renner $ 91,640.90 Wells #4 and #5 9 03-05 Traut $ 35,145.84 Well #6 Electrical Controls and SCADA System 1 04-07 ASC $ 32,686.01 Pum house 10 03-04 Encomm $ 38,311.08 Well #6 2 04-07 Traut $ 38,047.50 Total $235,831.33 Civil 6- Municipal Engineering Land Surveying for "`"` PAY ESTIMATE NO. 1 ITEM 5-4 COP 03-10, PRAIRIE PARK IRRIGATION SUPPLY SYSTEM _ 28 -Jun -04 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: PRAIRIE PARK IRRIGATION SUPPLY SYSTEM, COP 03-10 Pay Estimate No. 1 Contractor. E.H. Renner & Sons, Inc. Revised Contract Amount: $ 111,660,00 Award Date: November 24, 2003 Completion Date: April 1, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: Dw acneouie Item No. w - neu a rump Description Estimated Number of Units Unit Unit Price Contract Amount Used To Date Extension 1 Mobilization/Demobilization 1 LS $6,000.00 $6,000.00 1 $6,000.00 2 Drill/Drive 12" Casing 145 LF 1 $75.00 $10,875.00 147 $11,025.00 3 First Stage -Drill 11" Open Hole 70 LF $60.00 $4,200.00 105 $6,300.00 4 PreliminaryTest Pump First Stage Well 1 LS $2,000.00 $2,000.00 1 $2,000.00 5 Blast and Bale 50 LBS $20.00 $1,000.00 193 $3,860.00 6 F.I.R. Development Equipment 1 LS $4,000.00 $4,000.00 1 $4,000.00 7 Develop Well/Sandstone Removal 100 HR $175.00 $17,500.00 107.5 $18,812.50 8 F.I.R. Test Pump Equipment 1 $2,000.00 $2,000.00 1 $2,000.00 9 FinarTest Pump Well, Drawdown and Recovery 60 HR $110.00 $6,600.00 49.5 $5,445.00 10 Disinfect Well 1 LS $200.00 $200.00 1 $200.00 11 1 Gamma Log Well 1 LS $1,000.00 $1,000.00 1 $1,000.00 12 Video Record Well 1 LS $1,200.00 $1,200.00 1 $1,200.00 13 Water Analysis - Report/PerrnittSubmittals 1 LS $600.00 $600.00 1 $600.00 14 Site Restoration 1 LS- $1,800.00 $1,800.00 15 Plumbness and Alignment 1 LS $250.00 $250.00 1 $250.00 16 Second Stage -Drill 11" Open Hole 175 LF $50.00 $8,750.00 17 Second Stage-FIIVBail Open Hole 3 CY $300.00 $900.00 18 1 Second Stage -Set 8"Inner Casing 310 LF $15.00 $4,650.00 19 Second Stage -Install Grout 5 CY $350.00 $1,750.00 4 $1,400.00 20 Submersible Well Pump & Motor 1 EACH $3,450.00 $3,450.00 1 $3,450.00 21 Electric Cable Submersible Pump to Well Head) 200 LF $2.10 $420.00 1 92 $193.20 22 3" Drop Pipe 200 LF $6.90 $1,380.00 86 $593.40 23 First Stage- 12" Well Pitless Adapter Unit 1 EACH' $6,000.00 $6,000.00 1 $6,000.00 24 Second Stage- 8" Well Pitless Adapter Unit 1 EACH $3,000.00 $3,000.00 25 Excavation & Backfill For Pitless Adapter Unit Including Cutting 12"or 8" Well Casing 1 EACH $2,000.00 $2,000.00 1 $2,000.00 26 New Electrical Service,Varible Frequency Drive and Control Panel,Power and Control Conduits & Wiring ForWell Pump 1 LS $9,990.00 $9,990.00 1 $9,990.00 27 Irrigation onn on Assembly and Concrete Pad 1 LS 1 $10,145.00 $10,145.00 1 $10,145.00 OT715dpPay Estimate No. 1 Total - Bid Schedule "A" $111,660.00 1 $96,4%%)9 PAY ESTIMATE NO. 1 COP 03-10, PRAIRIE PARE( IRRIGATION SUPPLY SYSTEM Total Contract Amount $111,660.00 $96,464.10 TOTAL USED TO -DATE $96,464.10 LESS 5% RETAINAGE $4,823.21 LESS PREVIOUS PAYMENTS WE RECOMMEND PARTIAL PAYMENT OF: $91,640.90 APPROVALS: CONTRACTOR: E.H. RENNER & SONS, INC. Certifica ' ontractor. I that all items and amounts are correct for the work completed to date. Signed: Title: ' .I2J Date: Aa ZZ)' �1 ENGINEER: HAKANSQN ANDERSON ASSOCIATES, INC. r..H6...9tin.. h., Fnnio;nr• wawiannmmend navrnmet for wote L OWNER: CITY OF OTSEGO Signed: Title: Date: BP -3 OT715bpPay Estimate No. 1 6/21/2004 Pay Estimate No. 9 City of Otsego Improvement Project No. 03-05 Municipal Wells #4 and #5 Ine 28, 2004 ionorable Mayor & City Council City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: Municipal Wells No. 4 and 5 Pay Estimate No. 9 Contractor. Traut Wells Contract Amount Including Change Orders: $ 424,145.80 Award Date: May 30, 2003 Completion Date: Dear Honorable Mayor and Council Members The following work has been completed on the above referenced project: ' ITEM 5_5 - v - Item No. Description Est. Qty Unit Unit Price Contract Amount Used To - Date Extension 1 Mobilization/Demobilization 1 LS $10,800.00 $10,800.00 100% $1.0,800.00 2 Drill/Drive 24" Casing 200 LF $135.00 $27,000.00 200 $27,000.00 3 Drill 23" Open Hole 300 LF $75.00 $22,500.00 294 $22,050.00 4 Fill/Bail Open Hole 10 CY $40.00 $400.00 10 $400.00 5 Set 18" Casing 410 LF $50.00 $20,500.00 410 $20,500.00 6 Install Grout C.O. #1 +9.00Y 31 CY $30,7.00 $9,300.00 31.5 $9,450.00 7 Blast and Bale 200 LBS :(15.00 $3,000.00 50 $750.00. 8 F.I.R. Development Equipment 1 LS $3:00.00 $3,200.00 100% $3,200.00 9 Develop WeII/Sandstone"Removal 200 HR .0180.00 $36,000.00 309 $55,620.00 10 F.I.R. Test Pump Equipment 1 LS i $3,400:00 $3,400.00 100% $3,400.00 11 Test Pump Well 60 HR $110.00 $6,600.00 127 $13,970.00 12 Disinfect Well 1 LS ', $250.00 $250.00 1 $250.00 13 Gamma Loq Well 1 LS $1.100.00 $1,100.00 100% $1,100.00 14 Video Record Well 1 LS $900.00 $900.60 1 $900.00 15 Water Analysis - Report/Permit/Submittals 1 LS $1,150.00 $1,150.00 2 $2,300.00 16 Site Restoration 1 LS $2.000.00 $2,000.00 1 $2,000.00 17 Plumbness and Alignment 1 LS $300.00 $300.00 100% $300.00 18 Abandon Test Boring 1 LS $650.00 $650.00 19 Drill/Drive 30" Casing C.O.#1 135 LF $225.00 $30,375.00 135 $30,375.00 20 Pull 30" Caing Back C.O. #1 24 LF $90.04 $2,160.00 24 $2,160.00 21 Credit for 30" Casing Removed C.O. # 1 24 LF $87.40 $2,097.60) 24 ($2,097.60) 22 Install Temporary 20 HP Pum C.O. #1 1 LS $1.500.00 $1,500.00 1 $1,500.00 23 Pump and Control Panel Rental C.O. #1 Started 2/5/04 90 DAYS $50.00 $4,500.00 9 $450.00 24 Remove Temporary 20 HP Pum C.O. #1 1 LS $1,500.00 $1,500.00 25 Pump Out Temporary Holding Basin C.O. #2 1 LS $2,300.00 $2,300.00 1 $2,300.00 26 Install 8" Discharge pipe in Dention Basin C.O. #2 1 LS $600.00 $600.00 1 $600.00 27 Radiological Water Analysis C.O. #2 1 LS $850.00 $850.00 1 $850.00 28 1 Additional Bacteriology Test for Temporary Pum C.O. #2 1 LS 1 $44.00 $44.00 1 $44.00 Total - Bid Schedule "A" $190,781.40 1 $210,171.40 Pay Estimate No. 9 6/21/04 t Pay Estimate No. 9 City of Otsego Improvement Project No. 03-05 Municipal Wells #4 and #5 _II JiG /1.....1.... Jr, i m,illel bia Scneouie -t3 uommunl ruollc vvalBr Supply vVell "5 '1 ron onlVOlGJvmc Item No. Description Est. Qty I Unit Unit Cost C ontract Used To - Amount Date Extension 1 Mobilization/Demobilization 1 LS $10,500.00 $10,500.00 100% $10,500.00 2 Drill/Drive 24" Casinq 200 LF $135.00 $27,000.00 200 $27,000.00 3 Drill 23" Open Hole 127 LF $75.00 $9,525.00 130 $9,750.00 4 fill/Bail Open Hole 6.5 CY $60.00 $390.00 6 $360.00 5 Set 18" Casing 275 LF $50.00 $13,750.00 272 $13,600.00 6 Install Grout 14 CY $300.00 $4,200.00 15 $4,500.00 7 Blast and Bale 200 LBS $15.00 $3,000.00 180 $2,700.00 8 F.I.R. Development Equipment 1 LS $3,000.00 $3,000.00 100% $3,000.00 9 Develop Well/Sandstone Removal 200 HR $180.00 $36,000.00 125.5 $22,590.00 10 F.I.R. Test Pump Equipment 1 LS $3,400.00 $3,400.00 1 $3,400.00 11 Test Pump Well 601 HR $110.00 $6,600.00 32 $3,520.00 12 Disinfect Well 1 LS $250.00 $250.00 1 $250.00 13 Gamma Loq Well 1 LS $1,100.00 $1.100.00 1 $1,100.00 14 Video Record Well 1 LS $900.00 $900.00 1 $900.00 15 Water Analysis - Report/Permit/Submittals 1 LS $1.150.00 $1,150.00 1 $1,150.00 16 Site Restoration 1 LS $2,000.00 $2,000.00 17 Plumbness and Alignment 1 LS $300.00 $300.00 1 $300.00 18 Radiolo ical Water Analysis C.O. #2 1 LS $850.00 $850.00 19 2nd Mobilization & Demobilization C.O. #3 1 LS $2,500.00 $2,500.00 1 $2,500.00 zo Drill 17" Open Hole C.O.#3 85 LF $75.00 $6,375.00 165 $12,375:00 21 Set 14" Casin C.O.#4 417 LF $48.26 $20,124.42 412 $19,883.12 22 Install Grout C.O.#3 50 CY $325.00 $16,250.00 76.75 $24,943.75 23 .Drill 11" Open Hole C.O.#3 88 LF $50.00 $4,400.00 24 25 Plumbness and Alignment C.O.#3 Blast and Bale C.O.#3 1 175 LS LBS $400.00 $15.00 $400.00 $2,625.00 1 80 $400.00 $1,200.00 26 F.I.R. Development E ui ment C.O.#3 1 LS $3,800.00 $3,800.00 0.5 $1,900.00 27 Develop Well/Sandstone Removal C.O.#3 225 HR $185.00 $41,625.00 187.5 $34,687.50 28 . F.I.R. Test Pump E ui ment C.O.#3 1 LS $3,400.00 $3,400.00 29 Test Pump Well C.O.#3 30 HR $125.00 $3,750.00 30 Water Analysis - Re ort/Permit/Submittals C.O.#3 1 LS $2.000.00 $2,000.00 31 Gamma Loq Well C.O.#3 1 LS $1.200.00 $1,200.00 1 $1,200.00 32 Video Record Well C.O.#3 1 LS $1,000.00 $1,000.00 Total - Bid Schedule "B•• $233,364.42 $203,709.37 6/21/04 Pay Estimate No. 9 City of Otsego Improvement Project No. 03-05 Municipal Wells #4 and #5 TOTAL BID SCHEDULE "A" TOTAL BID SCHEDULE "B" TOTAL BID Total Work Completed To -Date Less 5% Retainage Less Pay Estimate No. 1 Less Pay Estimate No. 2' Less Pay Estimate No. 3 Less Pay Estimate No. 4 Less Pay Estimate No. 5 Less Pay Estimate No. 6 Less Pay Estimate No. 7 Less Pay Estimate No. 8 Total Previous Payments To Date We Recommend Partial Payment of: APPROVALS: CONTRACTOR: TRAUT WELLS Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date: ENGINEER: Certification by Engineer. We recommend payment for work and quantities as shown. HAKANSON ANDERSON ASSOCIATES, INC. Signed: Title: OWNER: CITY OF OTSEGO Signed: Title: Date: Date: 3 $190,781.40 $210,171.40 $233,364.42 $203,709.37 $424,145.82 $413,880.77 $413,880.77 $20,694.04 $76,997.50 $17,556.00 $37,962.00 $65,778.00 $39,729.00 $49,562.83 $8,759.00 $61,696.56 $358,040.89 $35,145.84 6/21/04 ITEM 5_6 PAY ESTIMATE NO. 1 City of Otsego Improvement Project 04-07 28 -Jun -04 I Well #6 Electrical SCADA Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 RE: Well No. 6 Electrical & SCADA Pay Estimate No. 1 Contractor: Automatic Systems Company Contract Amount: $ 54,098.00 Award Date: April 22, 2004 Completion Date: July 1, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: Bid Schedule "A" - tlectncai L ontrois a_na Jt,raur o bu:m Estimated Number of Contract Used To - Item No. Description Units Unit Unit Cost Amount Date Extension New Variable Frequency Drive, Modification of Control Panel, Power and Control Conduits & Wiring for Well Pump and Flow Meter,Modify Existing SCADA System for Control and Monitoring of 1 LS $ 54,098.00 $ 54,098.00 63.6% $34,406.33 1 Pumphouse to include Well #6 TOTAL WORK COMPLETED TO DATE LESS 5% RETAINAGE LESS PREVIOUS PAYMENTS WE RECOMMENT PAYMENT OF: Total - Bid Schedule H ��r,�ao•v� Check # Amount Total of Previous Payments $0.00 APPROVALS: CONTRACTOR: AUTOMATIC SYSTEMS COMPANY Certification by Contractor. I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date: ENGINEER: Certification by Engineer: We recommend payment for work and qu lilies as shown. HAKANSON AND SON ASSOCIATES, INC. Signed: Title: rte" Date:__14 OWNER: CITY .OF OTSE TO Signed: Title: Date: $ 34,406.33 $1,720.32 , $ 32;686.01 6/21/04 Jure 28, 2004 Honorable Mayor & City Council City ^Q Otsego 88 shua Avenue N.E. Ots,,.,, MN 55330 PAY ESTIMATE NO. 2 City of Otsego Project #04-07 Well #6 l RE: Well No. 6 Pay Estimate No. 2 Contractor: Traut Wells, Inc. Contract Amount: $ 216,480.00 Award Date: April 15, 2004 Completion Date: June 24, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: PART 1 ITEM 5-7 Item No. Description Estimated Number of Units Unit Unit Price Used Contract Amount To -Date Extension 1 6" Well Head Pad 2 SY $375.00 $750.00 2 Silt Fence 300 LF $3.00 $900.00 100 $300.00 3 Seeding includes seed 0.2 AC $2,400.00 $480.00 4 IMulching (includes disk anchorin 0.4 ON $1,500.00 $600.00 5 1 Fertilizer 100 LBS $3.00 $300.00 Total - Bid Schedule "A" - Site Work O:.J C..1....1..i "pn 1A/.JI o....... 0:..:.... --A An..,,.4en..n $3,uJu.uu aauu.uu Item No. Description Estimated Number of Units Unit Unit Cost Total Estimated Cost Used To -Date Extension 6 Mobilization/Demobilization 1 LS $12,675.00 $12,675.00 0.5 $6,337.50 gill/Drive 24" Outer Casing 115 LF $165.00 $18,975.00 100 $16,500.00 8. 1 Drill 23 1/2" open Hole 147 LF 1$135.00 $19,845.00 165 $22,275.00 9 Set 18" Inner Casing 262 LF $70.00 $18,340.00 265 $18,550.00 10 Drill 171/2" 80 LF $100.00 $8,000.00 78 $7,800.00 11 Fill/Bail Open Hole 6 CY $95.00 $570.00 10 $950.00 12 Install Grout 14 CY $350.00 $4,900.00 15 $5,250.00 13 Pull Back 24" Outer Casing During Grouting 22 LF $60.00 $1,320.00 14 Blast and Bale 50 LBS $15.00 $750.00 80 $1,200.00 15 F.I.R. Develoment Equipment 1 LS $3,500.00 $3,500.00 1 $3,500.0 16 Develop Well/Sandstone Removal 200 HR $200.00 $40,000.00 172 $34,400.00 17 IF.I.R. Test Pump Equipment 1 LS $4,000.00 $4,000.00 18 Test Pump Well', Drawdown and Recovery'60 HR $125.00 $7,500.00 19 Disinfect Well 1 LS $100.00 $100.00 20 Gamma Log Well 1 LS $875.00 $875.00 1 $875.00 21 Video Record Well 1 LS $875.00 $875.00 22 Water Analysis - Report/Permit/Submittals 1 LS $1,300.00 $1,300.00 23 Site Restoration 1 LS $1,500.00 $1,500.00 24 Plumbness and Alignment 1 LS $350.00 $350.00 1 $350.00 25 Submersible Well Pump & Motor 1 EACH $13,600.00 $13,600.00 26 Electric Cable Submersible (Pump to Well Head 200 LF $6.50 $1,300.00 27 6" Drop Pipe 200 LF $17.50 $3,500.00 28 18" Pitless Adapter Unit - 1 EACH $18,800.00 $18,800.00 29 Excavation & Backfill for Pitless Adapter Unit Including Cutting 18" Well Casing 1 EACH $450.00 $450.00 30 Deleted 31 10" DIP Class 52 Mechanical Joints 140 LF $74.00 $10,360.00 'fittings 300 1 LBS $2.75 1 $825.00 Tot. Bid Schedule "B" 'Well, Pump, Piping and Appurtenances $194,210.00 401 r,!0f.5u shared docs/municipaVaotsego/519/ot519PE BT -1 Pay Estimate #2 6/21/04 PAY ESTIMATE NO. 2 City of Otsego Project #04-07 Well #6 PE Total - Bid Schedule "A" - Pumphouse Facilities .010, /vu.uu Estimated Estimated Item Number of Number of Total Estimated Used Total Estimated No. Description Units Unit Unit Cost Cost To -Date Extension Cost Flanged Water Distribution Piping, Valves and Extension Cost Chlorine Gas Treatment 1 LS 33 Appurtenances 1 LS $8,558.00 $8,558.00 34 6" Turbine Flow Meter and Strainer 1 LS $4,565.00 $4,565.00 35 Painting and Protective Coating 1 J LS $1,617.00 $1,617.00 Startup, Operation and Maintenance Manual and 1 J 1 36 Post Startup Operation Assistance 1 LS $1,000.00 $1,000.00 Total - Bid Schedule "A" - Pumphouse Facilities .010, /vu.uu Total - Bid Schedule "B" - Chemical Treatment a,sw,aay.vv Estimated Estimated Item Number of Number of Total Estimated Used Total Estimated No. Description Units LMoixistin Unit Unit Cost Cost To -Date Extension Cost Chlorine Gas Treatment 1 LS $3,500.00 $3,500.00 Total - Bid Schedule "B" - Chemical Treatment a,sw,aay.vv Total - Bid Schedule "C" - SCADDA Systems SL" 4RY OF BIDDING PE, TOTAL BID SCHEDULE "A" TOTAL BID SCHEDULE "B" PART 2 TOTAL BID SCHEDULE "A" TOTAL BID SCHEDULE "B" TOTAL BID SCHEDULE "C" TOTAL ALL BID SCHEDULES TOTAL WORK COMPLETED TO DATE LESS 5% RETAINAGE LESS PREVIOUS PAYMENTS Pay Estimate No. 1 I WE RECOMMENT PAYMENT OF: shared docs/municipaUaotsego/519/ot519PE Pay Estimate #2 BT -2 Check # $3,030.00 $194,210.00 $15,740.00 $34,980.00 $247,960.00 Amount $ 74,325.63 $300.00 $117,987.50 $118,287.50 $118,287.50 $5,914.38 $38,047.50 6/21/04 Estimated Item Number of Total Estimated Used No. Description Units Unit Unit Cost Cost To -Date Extension 38 Deleted Total - Bid Schedule "C" - SCADDA Systems SL" 4RY OF BIDDING PE, TOTAL BID SCHEDULE "A" TOTAL BID SCHEDULE "B" PART 2 TOTAL BID SCHEDULE "A" TOTAL BID SCHEDULE "B" TOTAL BID SCHEDULE "C" TOTAL ALL BID SCHEDULES TOTAL WORK COMPLETED TO DATE LESS 5% RETAINAGE LESS PREVIOUS PAYMENTS Pay Estimate No. 1 I WE RECOMMENT PAYMENT OF: shared docs/municipaUaotsego/519/ot519PE Pay Estimate #2 BT -2 Check # $3,030.00 $194,210.00 $15,740.00 $34,980.00 $247,960.00 Amount $ 74,325.63 $300.00 $117,987.50 $118,287.50 $118,287.50 $5,914.38 $38,047.50 6/21/04 PAY ESTIMATE NO. 2 City of Otsego Project #04-07 Well #6 APPROVALS: CO101RACTOR: TRAUT WELLS, INC. ertification by Contractor: I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date: ENGINEER: Certification by Engineer: We recommend payment for work and quantities as shown. HAKANSON ANDERSON ASSOCIATES, INC. Signed: Title: OWNER: CITY OF OTSEGO Signed: Title: shared docs/municipal/aotsego/519/ot519PE Pay Estimate #2 Date: Date: BT -3 6/21/04 24 -May -04 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue N.E. Otsego, MN 55330 PAY ESTIMATE NO. 10 City of Otsego Improvement Project 03-04 I -r E M 5-8 Pumphouse #3 ' — - - - - --- __. - - RE: WATER TREATMENT PLANT / PUMP HOUSE #3, WELL PUMPS #4 & #5 AND SCADA SYSTEM, COP 03-04 Pay Estimate No. 40/0 Contractor. EnComm Midwest, Inc. Original Contract Amount: $ 802,707.00 Contract Amount After Change Orders: $ 867,247.00 Award Date: June 12, 2003 Completion Date: April 30, 2004 Dear Honorable Mayor and Council Members: The following work has been completed on the above referenced project: PART 1..__. - Fn...en RAIA-4 Item No. Description Estimated Number of Units Unit Unit Price Contract Price Used To - Date Extension 1 Grading and Excavation 1 LS $2,500.00 $2,500.00 90% $2,250.00 2 Structural Backfill L 400 CY $13.50 $5,400.00 510 $6,885.00 3 Class V Gravel L 160 TON $16.00 $2,560.00 65 $1,722.50 4 Bituminous Wear Course Type LV2 70 TON $83.00 $5,810.00 77 $3,696.00 5 6" Concrete Walk - Well Head Pad 47 Sy $38.00 $1,786.00 46.76 $1,776.88 6 Silt Fence 300 LF $2.00 $600.00 150 $300.00 7 Seedin includes seed 0.2 AC $3,200.00 $640.00 83 $9,545.00 8 Mulching includes disk anchorin 0.4 TON $1,000.00 $400.00 9 9A 9B Fertilizer Geo rid HDPE Structural Soils Material C.O41 Crushed Concrete & Asphalt Recycle 1-1/2" to 3" Material -(C.0411) 100 890 405 LBS SY TONS $1.00 $3.00 $30.00 $100.00 $2,670.00 $12,150.00 890 405 $2,670.00 $12,150.00 Total - Bid Schedule -A" b34,610.uu .i>GO,ua 1.00 %f- .4 D: Pay Estimate No. 10 Pay Estimate No. 10 Total - Bid Schedule "B" $42,675.00 $4ti,1UZ.UU I 6/22/2004 Estimated Item Number of Used To - No. Description . Units Unit Unit Price Extension Date Extension 10 4' Drain Pipe Sch 40 PVC 60 LF $26.50 $1,590.00 65 $1,722.50 11 3" DIP Class 52 Mechanical Joints 70 LF $48.00 $3,360.00 77 $3,696.00 12 6" DIP Class 52 Mechanical Joints 30 LF $50.50 $1,515.00 33 $1,666.50 13 12" DIP Class 52 Mechanical Joints 180 LF $77.00 $13,860.00 186 $14,322.00 14 16" DIP Class 52 Mecanical Joints 80 LF $115.00 $9,200.00 83 $9,545.00 48" Sanitary Manhole/Include Backwash Air Break 15 Piping and 6" PVC SDR35 Stub Out 1 EACH $4,150.00 $4,150.00 1 $4,150.00 16 Fittings 1000 LBS $3.50 $3,500.00 1600 $5,600.00 16A Floor Drain Line and Seepage Manhole- C.O.#2 1 LS $5,250.00 $5,250.00 1 $5,250.00 Remove & Reinstalling Fire Hydrant in Temporary 16B JAccess Road- C.O42 1 1 LS 1 $250.00 1 $250.00 1 100% $250.00 Pay Estimate No. 10 Pay Estimate No. 10 Total - Bid Schedule "B" $42,675.00 $4ti,1UZ.UU I 6/22/2004 Rid Schedule "C" - Well Pumn and Annurtenances PAY ESTIMATE NO. 10 City of Otsego Improvement Project 03-04 Pumphouse #3 Item No. Description Estimated Number of Units Unit Unit Price Extension Used To - Date Extension 17 Submersible Well Pump & Motor 2 EACH $14,750.00 $29,500.00 0.9 $13,275.00 18 Electric Cable Submersible (Pump to Well Head 400 LF $6.50 $2,600.00 19 6" Drop Pie 400 LF $17.25 $6,900.00 20 Pitless Adapter Unit 2 EACH 1 $20,250.00 $40,500.00 1.3 $26,325.00 21 Excavation &Backfill for Pitless Adapter Unit including cutting 18" Well Casing 2 EACH $1,250.00 $2,500.00 1 $1,250.00 22 Electrical Control Panel & Wiring for Well Pump #4 1 EACH $46,355.00 $46,355.00 100% $46,355.00 23 Electrical Control Panel & Wiring for Well Pump #5 1 LS $64,175.00 $64,175.00 97% $62,249.75 23A Revise Control Panel for Revised Operation of Lift Station- C.O.#3 1 LS $20,470.00 $20,470.00 100%1 $20,470.00 23B Provide Concrete Pad for Control Panel- C.O.#3 1 LS $800.00 $800.00 1 $800.00 23C Provide Concrete Pad, Primary & Secondary Conduits, Ground Grid for Interim Electrical Service Transformer-(C.O.#3) 1 LS $6,030.00 $6,030.00 1 $6,030.00 23D Provide Temporary Control Panel for Lift Station #3 until Permanent Control Panel is Installed 1 LS $3,277.00 $3,277.00 100% $3,277.00 23E Upgrade Service From 200 amp to 400 amp for Pum house #3 C.O.#3 1 LS $7,043.00 $7,043.00 1 $7,043.00 23F lWell Pump and Control Panel Rental 3 MONT $2,200.00 $6,600.00 0.4 $866.00 Total - Bid Schedule "C" TOTAL PART I $236,750.00 $314,041.00 $187,940.75 $260,174.63 Pay'Estimale No. 10 ` Pay Estimate No. 10 6/22/2004 PART 2 Rid Srhedllle "A" . Pumnhnuse PAY ESTIMATE NO. 10 City of Otsego Improvement Project 03-04 Pumphouse #3 Fnr_nmm Midwest Item No. Description Estimated Number of Units Unit Unit Cost Total Estimated Cost Used To - Date Extension 24 Pumphouse Building 1 LS $184,465.00 $184,465.00 100.00% $184,465.00 25 Building Mechanical 1 LS $31,080.00 $31,080.00 98% $30,458.40 26 Paintinq and Protective Coating 1 LS $18,564.00 $18,564.00 90% $16,707.60 27 Building Electrical & System Control 1 LS $90,500.00 $90,500.00 100%1 $90,500.00 Total - Bid Schedule "A" $324,609.00 $322,131.00 Bid Schedule "B" - Water Treatment Facilities Total - Bid Schedule "B" $147,600.00 $146,700.00 Bid Schedule "C" - Chemical Treatment Item No. Description Estimated Unit Unit Cost Total Estimated Cost Used To - Date Extension Item Chlorine Gas Treatment Number of LS $20,040.00 Total Estimated Used To - $20,040.00 No. Description . Units Unit Unit Cost Cost Date Extension 28 7000 Galion H droneumatic Tank 1 LS $25,440.00 $25,440.00 1 $25,440.00 29 Air Compressor 1 LS $6,780.00 $6,780.00 100% $6,780.00 Water Treatment and Distribution Piping and 30 A urtenances 1 LS $61,980.00 $61,980.00 1 100$$61,980.00 31 Control Panel H droneumatic Tank 1 LS $52,500.00 $52,500.00 100%1 $52,500.00 37 Startup, Operation and Maintenance Manual and 1 LS 1 $41,500.00 $41,500.00 92% $38,180.00 32 Post Startup Operation Assistance 1 LS $900.00 $900.00 Total - Bid Schedule "B" $147,600.00 $146,700.00 Bid Schedule "C" - Chemical Treatment Item No. Description Estimated Number of Units Unit Unit Cost Total Estimated Cost Used To - Date Extension 33 Chlorine Gas Treatment 1 LS $20,040.00 $20,040.00 100% $20,040.00 34 Poly Phosphate Treatment 1 LS $2,520.00 $2,520.00 100% $2,520.00 35 Fluoridation Treatment 1 LS $3,240.00 $3,240.00 100% $3,240.00 [16�1 Booster Pump and Vaccum Injection 1 LS $1,572.00 1 $1,572.00 1 95%1 $1,493.40 Total - Bid Schedule "C" $27,372.00 $27,293.40 ala e, l,°a,ao -n- _ crenA Q—#.— Total - Bid Schedule "D" $41,500.00 $38,180.00 Rid Rr_hadula "r-"- Mnhili72tinn Estimated Item Number of Total Estimated Used To - No. Description Units Unit Unit Cost Cost Date Extension 38 em or on o monitoring or 1 LS $12,125.00 $12,125.00 100% $12,125.00 Pumphouse (including Hydropneumatic Tank with Well #4, Well #5, 1.0 MG Water Tower #2, Sanitary Lift Station #3 with Main Control Connection to WWTP #2, including additional 37 hardware and software with startup 1 LS 1 $41,500.00 $41,500.00 92% $38,180.00 Total - Bid Schedule "D" $41,500.00 $38,180.00 Rid Rr_hadula "r-"- Mnhili72tinn Pay Estimate No. 10 Pay Estimate No. 10 Total - Bid Schedule "E" TOTAL PART II 3 $12,125.00 $12,125.00 $553,206.00 $546,429.40 6/22/2004 Estimated Item Number of Total Estimated Used To - No. Description Units Unit Unit Cost Cost Date Extension 38 1 Mobilization and Demobilization 1 LS $12,125.00 $12,125.00 100% $12,125.00 Pay Estimate No. 10 Pay Estimate No. 10 Total - Bid Schedule "E" TOTAL PART II 3 $12,125.00 $12,125.00 $553,206.00 $546,429.40 6/22/2004 PAY ESTIMATE NO. 10 City of Otsego Improvement Project 03-04 Pumphouse #3 SUMMARY OF BIDDING PART Bid Schedule "A" - Site Work $34,616.00 $26,031.88 Bid Schedule "B" Yard Piping $42,675.00 $46,202.00 Bid Schedule "C" - Well Pump and Appurtenances $236,750.00 $187,940.75 TOTAL PART 1 $314,041.00 $260,174.63 PART II Bid Schedule "A" - Pumphouse $324,609.00 $322,131.00 Bid Schedule "B" - Water Treatment Facilities $147,600.00 $146,700.00 Bid Schedule "C". - Chemical Treatment $27,372.00 $27,293.40 - Bid Schedule "D" - SCADA System $41,500.00 $38,180.00 Bid Schedule "E" - Mobilization $12,125.00 $12,125.00 TOTAL PART II $553,206.00 $546,429.40 TOTAL PARTI AND II $867,247.00 $806,604.03 TOTAL USED TO -DATE $806,604.03 LESS 5% RETAINAGE $40,330.20 LESS PREVIOUS PAYMENTS $727,962.75 WE RECOMMEND PARTIAL PAYMENT OF: $38,311.08 APPROVALS: CONTRACTOR:' Certification by Contractors I certify that all items and amounts are correct for the work completed to date. Signed: Title: Date: a ENGINEER: Certification by ngineer: We recond pa nt for and quantities as shown. HAKANSON ANDE N OCIAT;Vc� Signed:: Title: / l tQal- Date: -e2S.2—� OWNER: CITY OF OTSEGO Signed: Title: Date: Pay Estimate No. 10 4 Pay Estimate No. 10 6/22/2004 DFA Transmittal T ion Farber Associates Landscape Architecture Site Planning And Urban Design Transmittal Date: June 18, 2004 Time: 4:15 PM Attention: Mike Robertson, City Administrator Company: City of Otsego Phone Number: 763-441-4414 Fax Number: Copy To: Howard Jacobson, American Liberty 763-477-9600 DFA file From Ellen Stewart Project Name Three City Parks, City of Otsego DFA Number 03-139 Transmitting I Option ITEM 5-9 �4 Drawings Attached For yourApproval Detail Separate Cover For your Use Electronic Media Messenger As Re nested Fax US Mail Review and Comment E-mail I File Other Mike, I am passing along Change Order 3 Rev. 1 which incorporates the full amount agreed upon for Change Order Proposal Ten. 1 am also passing along the most recent pay application for work completed at Prairie Park and School Knoll Park. I recognize that there are still some items which prohibit the work from being complete. These items include replacement of tree, and any other plants which do not meet specification, pulling mulch away from tree trunks, and repairing any seeded and sodded areas which do not meet specification. 1 was on site today and discussed the plan with Howard Jacobson of American Liberty Construction. He has scheduled someone to weed and feed the parks and then they will later come back and rake and re -seed areas which do not meet specifications. Noble Landscaping is scheduled to be on site next week to work on the mulch around the trees and shrubs and to do replacements. Please let me know if you have any questions or concerns. Thank you. 923 Nicollet Mall Minneapolis, Minnesota 55402 estewart@damonfarber.com phone 612.332.7522 fax 332.0936 APPLICATION AND CERTIFICATE FOR PAYMENT Page One of 3 TO OWNER: PROJECT: APPLICATION #: FINAL Distribution to: City of Otsego - Mike Robertson Three..Clty Parks: PERIOD TO: Q/4/2004 O OWNER 8899 Nashua Ave. N, Otsego;llAN:.55330 School Knolls & Ptaii•ie Park PROJECT #S: 302 [] ARCHrrEcr FROM CONTRACTOR: VIA ARCHITECT: DFA# 02 142,;_02-1t%3, 02-179 ❑ CONTRACTOR American Liberty Construction, Inc. Damon Farlei Assoc: -Ellen Stewart (Line 4 less Line 5 Total) ❑ P.O. Box 547, Rockford, MN 55373 923 Nicollef ;Math" CONTRACT DATE: ❑ CONTRACT FOR General Construction -.Mpis.,.MN 55r4U2; 4/9/2003=. CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1). ORIGINAL CONTRACT SUM ............... $1,019,892.16 2). Net change by Change Order .............. $36,140.50 3). CONTRACT SUM TO DATE (Line 1 +/- 2) ...... $1,056,032.66 4). TOTAL COMPLETED AND STORED TO DATE .... $1,056,032.66 (Column G on Cont. Sheet) 5). RETAINAGE: a). ,0:. % of Completed Work $0.00 (Columns D + E on Cont. Sheet) $17,130.63. b). :U; % of Stored Material $0.00 (Column .F on Cont. Sheet) Total Retainage (Line 5a + 5b or $0.00 Total in Column I of Cont. Sheet) .......... 6). TOTAL EARNED LESS RETAINAGE ........... $1,056,032.66 (Line 4 less Line 5 Total) 7). LESS PREVIOUS CERTIFICATES FOR PAYMENT.. x$1;035,573 ti2.;. (Line 6 from previous Certificate) 8). CURRENT PAYMENT DUE ................. $20,459.44 9). BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) $0.00 The undersigned Contractor certifies that to the best of the Contractor's Knowledge, information and belief, the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payment s received fro the Owner, tQ�t current payment shown is herein now due. CONTRACTOR: �n,s„f , (1�-'}1 By: Howard O, Jacobson; Pres\ '_, .. Date: 6/10/2004 State of: Minnesota Subscribed and sworn to before me this 1 Atli- ' day of County of: Hennepin June 12004 Notary Public: My Commission expires: 01/31/2005 ARCHITECT'S CERTIFICATION FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising this application. The Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED.J, CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS AMOUNT CERTIFIED ............................................. $ 4 (Attach explanation if amount certified differs from the amount applied for. nitial all figures Total changes approved in on this Application and on the Continuation Sheet that are changed to conform to the amount certified. ARC /^ By: : Date:lY This edificate is not negotiable. The AMOUNT CERTIFIED is payabl only o the NOTE: Invoices unpaid after 30 days incur interest from invoice date at 18% APR. Contractor named herein. Issuance, payment and acceptance of payment are without Prepared by American Liberty Construction, Inc. prejudice to any rights of the Owner or Contractor under this Contract. revious months b Owner $34,371.fi9, Total approved this Month TOTALS $53,271.13 $17,130.63. NET CHANGES b Chan a Ord $36,140.50 P.M.: H. Jacobson THREE CITY PARKS Appl. #: NINE Proj. #: 0301 Period From: 01/22/04 Appl. Date: 06/10/04 OSTEGO, MN To:06/01/04 Arch. Proj #: 0302 A B C D E F G H I Scheduled Previous or m ace at . tore TotalComple omp ete a ance to Cat. No. Description Value Applications This Period This Period and Stored % Finish Retainage 01000 General Conditions $56,950.00 $56,950.00 $0.00 $0.00 $56,950.00 100% $0.00 $0.00 00600 Bond/Insurance $11,720;00 $11,720`00. $0.00 $0:00. $11,720.00 100% $0.00 $0.00 SUBTOTAL $68,670.00 $68,670.00 $0.00 $0.00 $68,670.00 100% $0.00 $0.00 SCHOOL KNOLL 01720(s) Survey $6,580i00 $6,580 00: $0:00 $0:00 $6,580.00 100% $0.00 $0.00 02100(s) Demolition $9,770:00 ... $9,770 00.. $0:00 $0`:00 $9,770.00 100% $0.00 $0.00 02200(s) Sitework $.19,540:00. $19,540 04 . $0:00 $.0:00., $19,540.00 100% $0.00 $0.00 02511(s) Asphalt $52,320;00. $52,320 00, $0.00 WOO:. $52,320.00 100% $0.00 $0.00 02820(s) Fencing $8,090:00. :. $8,090 00' $.0:00 $0:0' $8,090.00 100% $0.00 $0.00 02870(s) Site Furnishings $42,63000:'. $421630.01'0; $0.00 MOO; $42,630.00 100% $0.00 $0.00 02871(s) Picnic Shelter Buildings $391156:00 $39,1=50r0U`.. $0.00 $000< $39,150.00 100% $0.00 $0.00 02881(s) Playground Equipment $51,980:00 $51,080"'66. $0.00 $0:00 $51,980.00 100% $0.00 $0.00 02885(s) Wood Fiber Play Surface $6,580:00;:. .: $6,580 00., $0:00 $0:001 $6,580.00 100% $0.00 $0.00 02900(s) Landscaping $40,200;00 :: '$40,20Q 00:= $0:00 %00 $40,200.00 100% $0.00 $0.00 02930(s) Sod / Seed $9,16000 $9,3160 00'`. $0.00 $0':00 $9,160.00 100% $0.00 $0.00 03300(s) Concrete $28,560 00 $28,560 00 , ,.. , .._ $0.00 $0:001;:; $28,560.00 100% $0.00 $0.00 SUBTOTAL $314,560.00 $314,560.00 $0.00 $0.00 $314,560.00 100% $0.00 $0.00 PRAIRIE PARK 01720(s) Survey $27,90.0:00 $27, 900 00%% $0.00 $0:00 $27,900.00 100% $0.00 $0.00 02100(s) Demolition $16,140:00.. `$16,14'0 00' $0.00 $.0:00 $16,140.00 100% $0.00 $0.00 02200(s) Sitework $37,690;00 $37,69;0 00: $0.00 $0:00 $37,690.00 100% $0.00 $0.00 02511(s) Asphalt $206,81.0;.00 $206,81:0 00'• $0:00 $0.00 $206,810.00 100% $0.00 $0.00 02810(s) Irrigation $3%776;,00 $30,770 Q0 $0.00 $0:00' $30,770.00 100% $0.00 $0.00 02870(s) Site Furnishings $35,000:00 $35,000:00` $0.00 $0:00 $35,000.00 100% $0.00 $0.00 02881(s) Playground Equipment $50,560:00 $50,560 U0 $0.00 $0:00 $50,560.00 100% $0.00 $0.00 02884(s) Skatepark Equipment $372-960:00 $37,960.0.0 $0.00 $0.00 $37,960.00 100% $0.00 $0.00 02885(s) Wood Fiber Play Surface $16,920.00 $16;920:00 $0.00 $0.00 $16,920.00 100% $0.00 $0.00 02900(s) Landscaping $71,6.10.00 $60;173:3.6 $11,436.64 $0.00 $71,610.00 100% $0.00 $0.00 02930(s) Sod / Seed $62,292.16 $62;292,.:16 $0.00 $0.00 $62,292.16 100% $0.00 $0.00 03300(s) Concrete $43,010:00 $43-0-10.00 $0.00 $0.00 $43,010.00 100% $0.00 $0.00 SUBTOTAL $636,662.16 $625,225.52 $111436.64 $0.00 $636,662.16 100% $0.00 $0.00 Combined Contract Amount $1,019,892.16 $1,008,455.52 $11,436.64 $0.00 $1,019,892.16 100% $0.00 $0.00 0301 ;Tess/values 09xls AMERICAN LIBER'" CONSTRUCTION, INC. 2 of 3 Schedule of V. :s / Pay Application P.M.: H. Jacobson THREE CITY PARKS Appl. #: NINE Proj. #: 0301 Period From: 01/22/04 Appl. Date: 06/10/04 OSTEGO, MN To:06/01/04 Arch. Proj #: 0302 A B C DP#F G H I Scheduled Previous tore ota omp ete omp et a ance to Cat. No. Description Value Applications Period and Stored % Finish Retainage Change Orders Two Owner Take Over. Surveying($12LSr127) ($12,521 27). $O:OU $.0:00 $12,521.27) 1000% $0.00 $0.00 Three School Kno11 Utilities r $3 029.06 a $3,029.06. $0:00 $0',00 $3,029.06 100% $0.00 $0.00 Four Soil Corrections. School Knoll $� 093;4:4 $2,093 44> $0:00 $.0:00 $2,093.44100%1 $0.00 $0.00 Six R1 Curb & Gutter evisions $894.32 $894 32 $0:00 $0;00 $894.32 100% $0.00 $0.00 Seven :PP Enhance Aprons 1, $2 679 44 $2 679 44'. $0:00 $0.00 $2,679.44 100% $0.00 $0.00 Eight Irrigation rain -sensor a,<... $346:67 $346.,677 $0.40 $0:00 $346.67 100% $0.00 $0.00 Nine PP Re sed site plan $32,9.09x30 $22,909 3t)'. $0:00 $0.00: $22,909.30 100% $0.00 $0.00 Ten PP Baseball Vs Soccer Field $14;738.19 $0 OQ $14,738.1.9 $0.00 $14,738.19 100% $0.00 $0.00 Eleven Project; Delays $3,400:00 $Q 00, $3;400:00 $0.00' $3,400.00 100% $0.00 $0.00 Thriteen: SK Waterline $2;41.9.46 $2,419 46.: $.0 00 $0:00 $2,419.46 100% $0.00 $0.00 Fourteen;Deduct`SK, 9'=0 trail ($500:00) ($50Q 0"% W100 $0:00: $500.00) 100% $0.00 $0.00 Fifteen Credit Qwner Power ($39:21) 21): $0.0.0 $0.00 $39.21) 100% $0.00 $0.00 Sixteen Credit Smaller Sugar Maples ($4,070:15) 4($39 ($4,074 15)" $0:00 $0:00 ($4,070.15 100% $0.00 $0.00 Seventeen 1fVtion to new. well $761.25 N $,0 00`: $76,1;:25 $0x00 $761.25 100% $0.00 $0.00 30-O0 $.0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $U00' $0:00 $0:00 $0.00 #DIV/0! $0.00 $0.00 101'00 `...$0 00. ,. :.. $0.00 $0.00 #DIV/0! $0.00 $0.00 Current Contract Amount $1,056,032.66 $1,025,696.58 $30,336.08 $0.00 $1,056,032.66 100% $0.00 $0.00 Request for Change Orders (Unapproved) Twelve SK Pavilion Footings $4,11.4:.00 $<0 60:: $0.00 $0.00 $0.00 0% $4,114.00 $0.00 $0:00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0:00. $0.00 $0.00 #DIV/0! $0.00 $0.00 Estimated Contract Amount $1,060,146.66 $1)025,696.58 $30,336.08 $0.00 $1,056,032.66 100% $4,114.00 $0.00 030" gess/values 09xis AMERICAN LIBER "r CONSTRUCTION, INC. 3 of 3 Schedule of V, zs / Pay Application ITEM 6.1 NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com PLANNING REPORT TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 22 June 2004 RE: Otsego — Prairie Oaks; Final Plat NAC FILE: 176.02 — 04.07 BACKGROUND Mr. Brad Pauman has submitted an application for final plat approval of Prairie Oaks, consisting of 11 single family lots. The subject site was rezoned to R-3, Residential' Long Range Urban Service District and given preliminary plat approval on 24 May 2004. Exhibits: A. Site Location B. Final Plat ANALYSIS Preliminary Plat Consistency. The.final plat includes the same number of lots in the same configuration as the approved preliminary plat. Right-of-way for a.future street to the east plat line has been provided between Lots 3 and 4, Block 1 to provide potential access to adjacent parcels. The future right-of-way is shown as an outlot, but should be revised as public right-of-way as that is the purpose for which it will be dedicated to the City. A "future street' sign should be placed at the intersection location so that residents and potential buyers are aware of the potential street extension. Engineering Plans. The applicant has submitted required engineering plans for review. All grading, street construction, easements and utility issues are subject to review and approval of the City Engineer. Park Dedication. The proposed final plat creates 10 new lots triggering park and trail dedication requirements. As no land is proposed to be dedicated with the final plat, park and trail dedication is to be satisfied as a cash fee in lieu of land equal to $2,820.00 per dwelling, or $28,200.00. Development Contract. The applicant is required to enter into a development contract with the City and pay all applicable fees and securities. The development contract is subject to review and approval of the City Attorney. CONCLUSION The proposed Prairie Oaks Final Plat is consistent with the requirements of the Zoning and Subdivision Ordinances and the approved preliminary plat. As such, we recommend approval of the application as provided for below. A. Motion to approve the Prairie Oaks Final Plat, subject to the following conditions: 1. Outlot A is revised to be public right-of-way and a "future street" sign is placed at the intersection of the right-of-way extending from Ogden Avenue to the east plat line. 2. All grading, street construction, easements and utilities are subject to review and approval of the City Engineer. 3. The applicant shall pay a cash fee in lieu of land of $28,200.00 to satisfy park and trail dedication requirements. 4. The applicant shall enter into a development contract and pay all fees and securities, subject to approval of the City Attorney. 5. Comments of other City Staff. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. C. Motion to table. pc. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Brad Pauman John Bogart 0) m NAC ON THE GREAT RIVER ROAD .7 N 0 U m W W I -rsm •.em.nV.mm.ay.ra�w. ra.mno sr ---------------------- ---------------------T----� fill % / fit I \ p I \ � I \ / I �I p J *s ' biS' is 3g. Ys, s r- sppo Spa: I Y`.S gB'sg i -- g�o� � Y io I a Yn= ! it SeD'IO'90'W�„ _________T ________ 6J785 I ✓. M s.c K rT I I I I 2� I •; 1 I I 1 I q I I I I I I I 1 1 I I I I I 1 I ni \ / I I p J *s ' biS' is 3g. Ys, s r- sppo Spa: I Y`.S gB'sg i -- g�o� � Y io I a Yn= ! it SeD'IO'90'W�„ _________T ________ 6J785 I ✓. M s.c K rT I I I I 2� I •; 1 I I 1 I q I I I I I I I 1 1 I I I I I 1 I ni %l ITEM 6.1 Review No. 2 ENGINEERING REVIEW Hakanson Residential Subdivision Anderson for the City of Otsego Assoc.,Inc. by Hakanson Anderson Associates, Inc. Submitted to: Honorable Mayor and City Council cc: Mike Robertson, Administrator Judy Hudson, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney Scott and Lynn Rodby, Developer Greg Bowles, P.E., Bogart, Pederson & Associates, Inc. Reviewed by: Ronald J. Wagner, P.E. Shane M. Nelson, P.E. Date: June 23, 2004 Proposed Development: Prairie Oaks Street Location of Property: A portion of the SE '/4 of Section 16, T121, R23 14.98+ Acres, south of CSAH 39, east of Rivers Glen subdivision and north of Halls Addition Applicant: Scott Rodby 14717 NE 95" Otsego, MN 55330 Developer: Scott and Lynn Rodby Owners of Record: Scott and Lynn Rodby 14717 NE 95th Otsego, MN 55330 Purpose: Prairie Oaks is a proposed 11 lot subdivision on 14.98± acres in the City of Otsego, Wright County, Minnesota. Jurisdictional Agencies: City of Otsego, Wright County, Minnesota Department of (but not limited to) Natural Resources, Minnesota Pollution Control Agency Permits Required: NPDES (but not limited to) Considerations: Page 1 \\Ha01\Shared Docs\Municipal\Aotsego2xxx\2282\ot2282RVW2.doc TABLE OF CONTENTS INFORMATION AVAILABLE FINAL PLAT TITLE & INDEX SHEET FINAL GRADING & EROSION CONTROL PLAN PLAN & PROFILE DETAIL SHEETS SURFACE WATER MANAGEMENT ENVIRONMENTAL OTHER CONSIDERATIONS SUMMARY AND/OR RECOMMENDATION Page 1 \\Ha01\Shared Docs\Municipal\Aotsego2xxx\2282\ot2282RVW2.doc INFORMATION AVAILABLE Final Plat of Prairie Oaks, by Bogart, Pederson & Associates, Inc. Grading, Drainage and Storm Sewer & Street Improvements Plan for Prairie Oaks, dated 6/11/04, by Bogart, Pederson & Associates, Inc. Wetland Determination for Prairie Oaks, dated 5/21/2004, by Miller Environmental Inc. Preliminary Plat of Prairie Oaks, 3/24/04, by Bogart, Pederson & Associates, Inc. Preliminary Grading & Erosion Control Plan for Prairie Oaks, 3/24/04, by Bogart, Pederson & Associates, Inc. Ghost Plat w/ Grading of Prairie Oaks, 3/24/04, by Bogart, Pederson & Associates, Inc. Drainage Calculations for Prairie Oaks, 6/14/04, by Bogart, Pederson & Associates, Inc. City of Otsego Engineering Manual, 5/12/03 Minnesota Rules, Chapter 4410 — EAW Requirement Trunk Stormwater Facilities Study for Portions of the Otsego Creek Watershed, February 2003 City of Otsego Zoning and Subdivision Ordinances, 10/14/02 National Wetland Inventory Map, 1991 FINAL PLAT 1. Outlot A shall be revised to dedicated right-of-way (91St Street NE). 2. 10' minimum perimeter drainage & utility easements are required for all lots. (21-7- 15.A.) 3. Drainage and utility easement must be provided to the 100 -year elevation for the south pond. TITLE & INDEX SHEET 1. No comments. GRADING & EROSOION CONTROL PLAN 1. To prevent short-circuiting, the distance between the inlet and outlet for the south pond shall be maximized. (Engineering Manual, Appendix C, 5.0.E.5.) 2. Soil borings shall be, shown on the plan. Page 2 \\Ha01\Shared Docs\MunicipalWotsego2xxx\2282\ot2282RVW2.doc OGDEN AVENUE AND 911ST STREET PLAN & PROFILE 1. The minimum size for storm sewer is 15" diameter. 2 92nd Street NE currently has bituminous curb. The bituminous curb must be carried out to the plat line when removing the temporary cul-de-sac. Also, the driveway on the south side of the temporary cul-de-sac will need to be reconstructed. 3. The invert of the storm sewer at CBMH 101 shall be lowered to provide future flexibility for an outlet to a sedimentation basin. Because of the natural topography, it would be necessary to construct a sedimentation basin in the low area of Block 1, Lot 3 at the time that 91St Street NE is constructed. Because easement is only provided to the approximate elevation of 882.3, the storm sewer must be lowered to provide a minimum 1.5' of "bounce" from the outlet elevation at CBMH 101 to the easement boundary. We recommend revising the storm sewer to 15" RCP at minimum grade from CBMH 102. DETAIL SHEETS The grate depicted in the skimmer structure detail is no longer used. Please remove the grate detail. 2. The storm sewer lid detail shall be revised to show pickholes as depicted in Standard Plate No. 311. 3. The street section detail shall call out the class 5 aggregate base as 100% Crushed". 4. The invert of the inlet pipe for the north skimmer structure must be lowered to 877.8 to provide a minimum of 12" separation from the top of the pipe to the NWL elevation. We recommend also lowering the pipe at the skimmer structure such that the inlet pipe is at a 0.00% grade. 5. The invert of the inlet pipe for the south skimmer must be lowered to 875.8 to provide a minimum of 12" separation from the top of the pipe to the normal water level elevation. Again, we recommend also lowering the pipe at the skimmer structure such that the inlet pipe is at a 0.00% grade. WETLANDS A wetland determination for the site has been submitted. It has been determined that there are no jurisdictional wetlands on the site. SURFACE WATER MANAGEMENT The outlet for Pond 4 is modeled as a 15" RCP at 0.54%. The plan shall be revised to show a 15" outlet, however, the pipe shall be lowered (see Plan & Profile comment No. 3). Page 3 \\Ha01\Shared Docs\Municipal\Aotsego2xxx\2282\ot2282RVW2.doc 2. We anticipate that the construction of the driveway to Block 3, Lot 3 will reduce the live storage available for the south pond. The computations shall take this into consideration. We recommend revising the Grading to ENVIRONMENTAL A statement certifying the environmental condition of the site is required. (21-6-2.6.10) OTHER CONSIDERATIONS 1. Subsurface conditions showing that the proposed development is suitable for on-site sewage disposal systems must be submitted. (21-6-2.B.8) 2. A geotechnical report prepared by a qualified soils engineer shall be submitted. (21-6- 2.6.11) Geotechnical report shall include a stabilometer R -value. 3. The proposed project requires that the driveway to the existing house south of the plat (Hall's Addition Block 4, Lot 4) be sawcut, removed and replaced to lower an existing driveway culvert. Although the work is within the Ogden Avenue NE right-of-way, it has always been the council's directive to minimize impact to adjacent property owners. SUMMARY AND/OR RECOMMENDATION We recommend approval contingent upon the above comments being addressed. Page 4 \\Ha01\Shared Docs\Municipal\Aotsego2xxx\2282\ot2282RVW2.doc Date: June 16, 2004 To: Mayor & Council Historic Preservation Commission From: City Administrator Mike Robertson Re: Proposals received for Evaluation of McDonald/Peavey House The City received six bids in response to its Request for Proposals (RFP) for an evaluation the McDonald/Peavey House. The low bidder is Robert Vogel & Associates at $800.00. This company was hired several years ago when the City received a grant to do an "Historic Context" study, so they are familiar with Otsego. The bids are listed in order below. 1. Robert Vogel & Associates $ 800 2. HDR Engineering, Inc. $1,675 3. Robert Frame III $1,742 4. Mead & Hunt $1,785 Plus $234 for a one hour meeting if the Council wishes. 5. Denis Gardner $2,470 6. John Callan $4,605 Robert C. Vogel & Associates Historians, Archeologists and Preservation Planners JON 216 Cleveland Avenue S.W. r "p�4 New Brighton, Minnesota 55112-3508 Telephone (651) 604-0175 - Fax (651) 604-0250 4 June 2004 Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Proposal for Historic Preservation Services McDonald/Peavey House Evaluation Dear Mr. Robertson: Vogel & Associates is pleased to submit the following proposal for services related to evaluation of the historical significance of the McDonald/Peavey House. SCOPE OF SERVICES A. Gather all available information about the McDonald/Peavey property, including written information, air photos, maps, plats, tax assessment card, unpublished historic documents and other relevant data. B. Conduct a physical inspection of the buildings, structures and landscapes present at the site and merge the field data with the written data. C. Apply the city ordinance criteria for heritage preservation site eligibility (and the National Register of Historic Places) within the historic contexts developed as part of the Otsego Historic Context Study. D. Prepare a written report that (1) identifies the locates the historic property, (2) makes the case for historical and/or architectural significance, and (3) explains how it meets (or does not meet) one or more of the heritage preservation site eligibility criteria. Cultural resource management consultants since 1978. COST The fixed fee for our services is eight hundred dollars ($800.00), based on our firm's standard hourly rates as described below: Historian (12 hours) $60.00 per hour Technician/ Clerical (2 hours) $40.00 per hour These rates include all indirect costs. QUALIFICATIONS AND EXPERIENCE Robert C. Vogel & Associates is a small Twin Cities -based historic preservation and cultural resource management consulting firm that has been serving public and private sector clients since 1978. The majority of the firm's work has been in the area of local government heritage preservation, including historical and architectural surveys, historic context studies, preservation planning, adaptive use studies, National Register and local landmark registrations, and public education. The firm also specializes in archival research for public archaeology projects, rural historic landscape and landscape archaeology surveys, HABS/HAER documentation, and regional history overviews. Vogel & Associates offers a multi -disciplinary approach to history, architectural history and preservation planning that has placed it on the leading edge of the preservation movement for more than 25 years. For over 25 years, Vogel & Associates has provided specialized historic preservation and cultural resource management services on more than 400 projects in 12 states. Our clients have included the cities of Cottage Grove, Eden Prairie, Edina, Farmington, Newport, Otsego, Stillwater, and Wayzata as well as the Minnesota Historical Society, the St. Paul District Army Corps of Engineers, the Minnesota DNR, Ramsey County, Dakota County, St. Louis County, and the National Park Service. Robert Vogel, the firm's principal, will be solely responsible for completing the McDonald/Peavey historic property evaluation. He is an historical geographer (MA, University of Minnesota) with broad expertise in public history, architectural history, historical archaeology, and preservation planning. Vogel has successfully completed more than 450 historic preservation projects in twelve states, including the Otsego Historic Context Study. He meets the Secretary of the Interior's professional qualifications standards in History and Architectural History. SCHEDULE We are prepared to begin work immediately upon receipt of written notification to proceed. A final report will be delivered to the city within thirty (30) days of the notification to proceed. GUARANTEE Vogel & Associates guarantees that all work will meet the Secretary of the Interior's Standards for Archeology and Historic Preservation and the Minnesota Historical Society's Guidelines for Architecture/ History Projects. Thank you for the opportunity to be of service. We are looking forward to working with you again. ROBERT C. VOGEL & ASSOCIATES Robert C. Vogel Principal Section 1 — Project Approach and Work Plan The HDR Approach HDR's cultural resources team provides client -focused solutions to cultural resources management issues. Our clients' needs vary just as the nature of extant cultural resources varies. HDR's goal is not to simply undertake a cultural resources project for its own sake but to work with its clients to ensure that the services provided meet their expectations and needs. HDR will provide the City of Otsego (City) this same commitment to service during any work contracted under this proposal. This is possible because: ❖ We have developed a strong working relationship with the Minnesota State Historic Preservation Office (SHPO); and ❖ HDR will consult with the SHPO on behalf of the City throughout the work to promote communication on an agreeable schedule; and ❖ Our project deliverables will be developed in full cooperation with the City and the SHPO. General Work Plan Task 1- Initiate structure survey: Following the project award, HDR will meet with the City and document the McDonald/Peavey House. HDR will prepare a structure inventory form to the standards of the SHPO. Task 2 - Conduct archival review: HDR will review archival data (maps, histories and other documents) at the Wright county Historical Society, the Minnesota Historical Society and the Wilson Library (University of Minnesota) to develop a structure specific historic context in which to judge site significance and integrity. Task 3 - Reporting: HDR will develop a letter report that provides our professional opinion regarding the structure's potential significance and eligibility for listing on state and national registers Task 4 - Coordination with City and SHPO: Following the preparation of a letter report, HDR will meet with City to review the findings and develop communication with the SHPO to solicit agency input. This final task would allow the City to develop a planning strategy for or against additional investigation of the McDonald/Peavey House. Section 2 — Project Team and Availability Professional Staff Michael J. Madson Project Manager Mike received a M.S. degree (2002) from Michigan Technological University. He recently joined HDR's CRM team, and is federally qualified to supervise and conduct archaeological and architectural history investigations. Mike's experience ranges from site identification surveys to data recovery mitigations from the upper Midwest to the Pacific Northwest. Daniel R. Pratt Principal In vestigator Dan received his M.A. degree in Ancient Studies (1994) from the University of Minnesota and a B.A. degree (1987) in Anthropology from the University of Iowa. He has been a full-time HDR employee since September 2001 and is federally qualified to supervise and conduct all phases of architectural investigations and documentations. He has extensive experience performing historical and photographic June 14, 2004 Proposal - Page 1 documentations of residences, industrial facilities, and bridges for the Library of Congress' Historic American Buildings Survey and Historic American Engineering Record and recently completed the NRHP evaluation of nearly 100 farmsteads in Lee County, Illinois. Resumes Resumes for HDR's professional staff are attached at the end of this proposal and include examples of completed projects. Team Member Availability and Commitment HDR team members are available to begin work on this project within one week of a notice to proceed from the City. References Mr. Wayne Waslaski MN Department of Administration Division of State Building Construction 50 Sherburne Avenue Room 309 St. Paul, Minnesota 55155-1495 (651) 296-2278 Ms. Sarah Jordan-Beimers MN State Historic Preservation Office 345 Kellogg Blvd. W St. Paul, MN 55102-1906 (651) 296-5462 Mr. Kent Goode ND Department of Transportation 608 East Boulevard Ave. Bismarck, ND 58505-0700 (701)-328-2731 Section 3 - Fee Proposal and Project Schedule Hourly Fees PI, PM (Pratt, Madson) Clerical Computers: Technical Applications Specialty Software Travel Costs: Auto Rental, Lodging, Meals, Fuel, Parking Outside Expenses: Including, but not limited to: color copies, plotting, binding, express mail, couriers, telephone, project specific materials, equipment rental, maps $ 80 $ 60 $4.10/Hour As Provided At Cost At Cost Not -to -Exceed Fee Proposal and Invoicing Schedule As previously discussed, HDR will provide survey and historic context documentation to standards established by the SHPO and the Secretary of the Interior. HDR will invoice in accordance with the previously specified hourly billing rates. HDR proposes a fee not to exceed $1675.00 in order to accomplish the work plan on the following schedule: June 14, 2004 Proposal - Page 2 Task 1— Initiate structure survey upon award receipt — June 23 (25% fee) Task 2 — Conduct archival review — June 25 (40% fee) Task 3 — Letter report — July 2 (25% fee) Task 4 — City/SHPO coordination — July 9 (10% fee) Labor charges are estimated to be approximately $1570.00. Within the proposed not -to -exceed fee of $1675.00, we estimate that reimbursable expenses will not be greater that $105.00 (as follows): Photocopies @ repositories: $5.00 Mileage: $25.00 Film (developing, etc.): $25.00 Report production fees: $50.00 Section 5 - Related Project Experience HDR's cultural resources team has research and documentation services for multiple historic structure survey projects and stand alone historic contexts of the following property types: ❖ Bridges •'• Military bases ❖ Manufacturing facilities ❖ Historic residences The most cost-effective and proven research approach and reliable technology is always used to address issues specific to each project. Section 6 - Conflict of Interest HDR warrants that, to the best of its knowledge and belief, we have no relationships that create or appear to create a conflict of interest with the work that is contemplated in this request. June 14, 2004 Proposal - Page 3 ROBERT M. FRAME III, PH.D. HISTORICAL CONSULTANT 178 GOODRICH AVENUE SAINT PAUL, MINNESOTA 55102 651-291-7882 RF RAM E@ALUMNI. KSG. HARVARD. EDU June 14, 2004 Mr. Mike Robertson City Administrator City of Otsego 8899 Nashua Avenue N.E. Otsego MN 55330 Dear Mr. Robertson: Thank you for taking the time to discuss the McDonald/Peavey house project with me recently. After our conversation I visited the site and examined the house exterior briefly. As a result, I am pleased to submit the enclosed Proposal in response to your Request for Proposals. Please note that my proposal includes both a base proposal and an option for your consideration. I have added the option in consideration of your comments about the City's possible plans for the house and the reasons for this project, and after viewing the state of the building's architectural integrity. B t regard I WPP Robert M. Frame III Frame/Otsego Proposal June 15, 2004 Determination of Potential Historical Significance of the McDonald/Peavey House A Proposal to The City of Otsego From Robert M. Frame III, PH.D. Historical Consultant 178 Goodrich Ave. St. Paul MN 55102 651-291-7882 rframe@alumni.ksg.harvard.edu Introduction Page I The City of Otsego is seeking proposals to determine the potential historical significance of the McDonald/Peavey house, located at 13620 95`b St. NE in Otsego. According to the City's RFP, the City seeks to determine if the structure and/or property has potential historical significance under the City's Heritage Preservation Sites ordinance and the criteria established for the State and National Registers of Historic Places. Having reviewed the RFP and having visited the property and informally viewed the exterior of the house on May 30, 2004, Robert M. Frame III, Ph.D., Historical Consultant, offers the following proposal to the City of Otsego. Statement of Oualifications Project Personnel Principal Investigator: Robert M. Frame III, Ph.D. (resume attached) Research Assistant: Emily Ganzel (resume attached) Project Architect (see Proposal Option A*): Steven K. Buetow, AIA (resume upon request with option) Robert M. Frame III, Ph.D. Dr. Frame is a professional historian and consultant in St. Paul, Minnesota, with 25 years of experience in all areas of historic preservation and public history. He was formerly employed by the Minnesota State Historic Preservation Office (SHPO) where he successfully nominated over 100 properties and districts to the National Register of Historic Places. Later, working as a consultant alone and in partnerships, he completed major National Register nominations and evaluations for the states of Minnesota, Wisconsin, North and South Dakota, and Nebraska. He is familiar with city Heritage Preservation Ordinances from having served 15 years on the St. Paul Frame/Otsego Proposal Page 2 Heritage Preservation Commission. From 2000 to 2002 he was executive director of the Preservation Alliance of Minnesota. Emily Ganzel. Dr. Frame will be assisted by Emily Ganzel. Ms. Ganzel has assisted Dr. Frame on other projects and in researching other historic properties in Minnesota. She also is a professional writer with over 13 years of experience as a creative director in marketing communications. Ms. Ganzel's volunteer work at SHPO includes the creation of an interactive presentation of architectural styles and updating the National Register section of the Minnesota Historical Society's website. Steven K. Buetow, AIA. Should the City and the Consultant decide that Option A (Architectural Integrity Analysis) is appropriate for assessing architectural integrity as a key element in determining significance for the house, Steven Buetow AIA will conduct a site visit and his analysis will be part of the final report. Mr. Buetow is a registered St. Paul/Minneapolis architect specializing in preservation with over 20 years of experience in working on historic structures. Specific job tasks have ranged from working for a developer as a general contractor for the conversion of a 100 -year-old luxury apartment building into an office condominium to reconstructing a porch design for a Queen Ann style Victorian house from period photographs. Commissions have included the remodeling/or restoration of numerous mansions in the Twin Cities (including four that were designed by the nationally renowned architect of the Minnesota State Capitol, Cass Gilbert), a new in -fill home on St. Paul's Summit Avenue, changes and additions to many old residences, commercial work, feasibility studies of historic buildings, and numerous consultations on preservation. These buildings range stylistically from the elaborate and highly decorated Victorian designs of James H. Coxhead to the sublime and careful Prairie School compositions of Purcell and Elmsie. In addition, Mr. Buetow has long been active in the preservation community. He has been a member of the Historic Resources Committee of the American Institute of Architects Minnesota Chapter for over a decade and is a former chairman. He has been a judge for the St. Paul Preservation Awards for the past six years and has hosted a number of awards ceremonies and seminars on the preservation of significant structures — especially middle-aged buildings that have not yet received the recognition they merit. Historic research and writing have also been a strong interest for him. He was a contributing editor to Architecture Minnesota for endangered buildings, has written articles about historic buildings and architects, and has designed a curriculum to teach school children about urban history that is being used around the country. He was a commissioner and past chair of the St. Paul Heritage Preservation Commission and he is currently the president of the board of The Historic Saint Paul, a community development organization specializing in preservation. Frame/Otsego Proposal Page 3 Selected Recent Project References and Brief Project Summaries Reference: Amy Mino, Executive Director, Minnesota Landmarks, Inc., St. Paul. (651) 292-3285 or amino@landmarkcenter.org. Project: Dr. Frame was Project Director for a $510,000 NEH Grant application in 2004 for interpretation of history and preservation of Landmark Center (National Register), St. Paul. Dr. Frame and Ms. Ganzel wrote the 50+ page application for Minnesota Landmarks Inc. the Landmark Center administrator. Will direct project if/when grant is approved in late 2004. Reference: Mark Moeller, City Planner, City of Winona (507) 457-8250 or MMoeller@cityhall.luminet.net Project: Dr. Frame and Ms. Ganzel designed, wrote, edited, and produced the "Guide to Historic Downtown Winona," for the City of Winona. The 2003 publication reviews the history and architectural significance of the city's two downtown National Register historic districts. • Reference: Sybil Hatch, P.E., Principal, Convey, Inc., Berkeley, Calif. (510) 558-8825 or s.hatch@conveyinc.com Project: Dr. Frame researched & wrote text on history and design of significant bridges in the U.S. for the Concrete Reinforcing Steel Institute historical publication. Reference: Robert Roscoe, Architect and Principal, Design for Preservation 1401 East River Parkway, Minneapolis MN 55414 (612) 317-0989 Project: Steven Buetow AIA partnered with Robert Roscoe to determine the significance and integrity of a St. Paul carriage house which was slated for demolition by the Heritage Preservation Commission. Reference: Carol Carey, Executive Director, Historic Saint Paul 651-222-3049 or ccarey@historicsaintpaul.org Project: Steven Buetow AIA serves on Historic Saint Paul's "Restore Saint Paul" committee to assess the significance and integrity of properties that need low- interest loans. He has studied 20 such houses in a pilot project on St. Paul's East Side. Frame/Otsego Proposal Page 4 Proposal Work Program I. Project Kickoff A. Meeting No I. Consultant meets with designated City representatives to initiate project and finalize all understandings, scope of work, project goals, and the content and structure of the Final Report. Contract is finalized and signed (if not done earlier). B. Site Visit. Consultant examines house interior and exterior with City representative. Consultant photographs house for study purposes. (*Option A Architectural Integrity site visit will be included here.) C. Collect City Materials. City provides Consultant with copies of all documents and materials related to house and project. II. Research. Review. & Evaluation A. Research. Consultant researches house background in any other available and appropriate locations, including county courthouse and historical society and Minnesota Historical Society. B. Review and Evaluation. Consultant reviews and all research materials, plus notes and photographs from site visit, and evaluates findings according to criteria of City ordinance and State Register and National Register. Consultant may confer with City representatives to ensure appropriate direction of review. (*Option A Architectural Integrity Analysis will be included here.) III. Reporting A. Preliminary Report (possible Meeting No. 2). Consultant submits preliminary report on findings to City for review and comment. Preliminary Report may be written only or presented in a meeting with City Representatives, as the City wishes. (*Option A Architectural Integrity Analysis included in Report.) B. Review. Consultant revises findings and, if necessary, completes additional research or analysis as required. C. Final Report (alternate Meeting No. 2). Consultant submits final report of findings to City. Frame/Otsego Proposal Work Schedule & Hours Jud 1. Project Kickoff. Initial meeting and site visit; document collection. (4 hrs.) July 1-21. Research, Review & Evaluation. (16 hrs.) Jul, 2y 1-26. Preliminary Report preparation. (8 hrs.) July 26. Preliminary Report submitted. Possible meeting. (hours included above) July 26 -August 2. City review of Preliminary Report. Page 5 August 2-14. Review of City comments, complete additional research and analysis if necessary, and prepare revised Report. (8 hrs.) Au ust 17 (or sooner, depending on City comments). Final Report submitted. Possible meeting, if there was no meeting when Preliminary Report was submitted. (hours included above) Total hours: 36 Project Expenses Professional Services (includes two meetings): 36 hours @ $45/hr. = $1,620 Mileage (includes two meetings/site visits): 200 miles @ .36 = $72 Research photocopies and related materials: billed at cost, not to exceed $50 Total Cost to City for Project: $1742 (includes $50 in research materials billed at cost) *Proposal Option A• Architectual Integrity Analysis Architectural and structural integrity are critical elements in a final determination of a building's significance. As details of the site, scope of work, and the City's goals for the house are clarified, a more technical analysis of architectural integrity may be advisable to provide a full and proper assessment of the house's significance. In that case, and with the City's full approval, Steven Buetow AIA will join the team to provide an architectural integrity analysis to be incorporated into the Final Report. This option will be incorporated into the contract with the Consultant. As part of this overall project, Mr. Buetow will complete a site visit and analysis for a sum of $600 (8 hrs @ $75/hr.). ROBERT M. FRAME III 178 Goodrich Avenue, Saint Paul, Minnesota 55102 Home: 651-291-7882 E-mail: rframe@alumni.ksg.harvard.edu EDUCATION Harvard University, Kennedy School of Government • M.P.A., Public Administration University of Minnesota • Ph.D. American Studies • M.A. American Studies Shippensburg State College • B.A. Humanities American Association for State & Local History (AASLH) • Historic House Museums Issues & Operations PROFESSIONAL EMPLOYMENT Historic Preservation Consultant, 1983 -date Executive Director, Preservation Alliance of Minnesota, 2000-2002 rector of Communications, Minnesota Council of Churches, 1997-2000 Resume (June 2004) Cambridge, Massachusetts 1980 Minneapolis, Minnesota 1980 1970 Shippensburg, Pennsylvania 1968 Seattle, Washington 2003 Director of Communications, Greater Minneapolis Council of Churches, 1994-1997 Associate Curator, James Jerome Hill Papers, Hill Reference Library, St. Paul, 1982-1993 Architectural Historian & Research Historian, State Historic Preservation Office, MHS, 1979-1981 Research Historian, Statewide Archaeological Survey, State Historic Preservation Office, MHS, 1977-1979 Research Assistant, Division of Field Services, Historic Sites, & Archaeology, MHS, 1976-1977 PROFESSIONAL CONSULTING (selected examples) • Project Director & Grant Writer for $510,000 NEH Grant application for interpretation of history and preservation of Landmark Center, St. Paul, 2004. Wrote 50+ page application for Minnesota Landmarks Inc. (Landmark Center administrator), St. Paul. Will direct project if/when grant is approved in late 2004. • National Register nomination for 1891 William Crooks House (Buckeye Cottage), Keyser, W.Va. In process 2004. For home owner. • Advisor on preservation approaches for Schmidt Brewery, St. Paul, 2004. Pro bono work for neighborhood -organization. • Summary research on engineering & architecture of the Moroccan Cistern, 2004. Calif. (marketing & communications consulting for engineering firms; Sybil Hatch, For pri c,ipal). Berkeley, Frame/2 • Design, writing, editing, layout, and overall production of "Guide to Historic Downtown Winona," 2003. for City of Winona. SHPO grant -funded project. • Research & writing text on history of arch bridges in the U.S. for the Concrete Reinforcing Steel Institute historical publication, 2003. For Convey, Inc., Berkeley, Calif. (marketing & communications consulting for engineering and construction firms; Sybil Hatch, PE, principal). • Marketing and public education MOA stipulations of Section 106 mitigation package for Wabasha Street Bridge, St. Paul, 1995-96. For TKDA, consulting engineers, and the City. • Historic American Engineering Record documentation of Selby Avenue Bridge, St. Paul, for Department of Public Works, City of St. Paul, 1992. With Fredric Quivik. • Consulting historian, evaluation of "north buildings," Washburn Crosby National Historic Landmark, Minneapolis, for Minneapolis Community Development Agency, December 1992. • Preparation of Historic American Engineering Record documentation of St. Anthony Elevator No. 3 (1900), Midway elevator district, Minneapolis, 1992. For Hess, Roise and Company. • Historical structures report on farm structures and HABS documentation of Foster House at Meighen Store Historic Site, Forestville State Park, for Minnesota Historical Society. January -June, 1991. With Hess, Roise and Company and MacDonald & Mack Architects. • Preparation of detailed list of historic bridges for field survey in Minnesota, for State Historic Preservation Office and Minnesota Department of Transportation. January -July, 1991. With Hess, Roise and Company. • Preparation of a strategic plan for the identification, survey, and preservation of historic bridges in Minnesota, for State Historic Preservation Office and Minnesota Department of Transportation. August - September, 1990. With Hess, Roise and Company. • Study to conceptualize exhibit on flour milling in a historic mill at Saint Anthony Falls, Minneapolis, for St. Anthony Falls Heritage Board. May -June, 1990. With Jeffrey A. Hess. • Consulting historian on Historic American Engineering Record documentation of 1908 "Ceresota" grain elevator and 1879 Standard Mill, St. Anthony Falls Historic District, Minneapolis, 1989-90. • Principal Investigator, General Mills Grain Elevators Reuse Study, with Minnesota Preservation Consultation Team, for Preservation Alliance of Minnesota, 1989. To determine the feasibility of redeveloping the former General Mills concrete grain elevators at St. Anthony Falls, Minneapolis, and to identify potential new uses and users for the property. Produced final report, The WCCO Elevator, Houses No. 2 & No. 3, September 30, 1989. • Grain Elevator Study, Minnesota State Historic Preservation Office, 1988-89. Historic context study of the development of the grain elevator as an architectural and engineering structure. • North Dakota Historic Bridge Project, North Dakota State Historic Preservation Office and North Dakota Department of Transportation, 1989-90. Field and documentary survey of all bridge types. • South Dakota Historic Bridge Project, South Dakota State Historic Preservation Office and South Dakota Department of Transportation, 1988-89. Field and documentary survey of all bridge types. Minnesota Historic Bridge Project, Minnesota Historical Society & Minnesota Department ofTransportation, 1987-88. A field and documentary study of metal, stone, and concrete bridges. Frame/3 • Historic Pickwick Mill Project, Pickwick, Winona County, Minnesota, 1987-88. Consultation on milling artifacts and equipment during ongoing restoration of 1856 flour mill. • Wisconsin Historic Bridge Project, Bascule and Metal -Truss Bridges, Wisconsin Department of Transportation, 1986-87. A field and documentary study of major Wisconsin bascule and metal -truss bridges to determine National Register significance. Final report includes historical survey of bascule bridge engineering, and role of government in bridge construction. • Wisconsin Historic Bridge Project, Concrete -Arch Bridges, Wisconsin Department of Transportation, 1985- 86. A field and documentary study of 44 major Wisconsin concrete -arch bridges to determine National Register significance. Final report includes historical survey of concrete and bridge engineering, and role of state and federal governments in bridge construction. • A documentary study of the background of three pioneer farm structures and a town hall/blacksmith shop for FarmAmerica, Minnesota Agricultural Interpretive Center, Waseca. • Minnesota Historic Bridge Project, Minnesota Department of Transportation and Minnesota Historical Society, March 1984 -March 1985. A full-time research study to evaluate the potential National Register significance of Minnesota's pre -1946 bridges. • Preparation of eight National Register nominations for the Minnesota State Historic Preservation Office, 1984. • Supplementary research in 1984-85 for book on the architectural history of St. Paul, to be published by the St. Paul Heritage Preservation Commision. ''UBLICATIONS AND RESEARCH (selected exam • "Redeeming Value," Architecture Minnesota, Jan. -Feb. 2002. MacDonald & Mack Architects restores a Purcell and Feick church while providing for the new Baptist congregation's needs. • "Historic Preservation Models," in Revitalizing Toledo's Historic Core: Studies by Harvard Students and Faculty, Jose A. Gomez -Ibanez & Gerald M. McCue, eds. Toledo, Spain: el Patronato Universitario de Toledo & Real Colegio Complutense, 1995. Bilingual edition. • Ongoing project: revision for publication of Ph.D. thesis on the history of flour milling in Minnesota. • Ongoing project: book -length manuscript on the history of the linseed -oil industry in the Upper Midwest, including individual site histories of all known processing plants, along with extensive illustrations. In preparation for publication by Olearius Editions (publisher of scholarly volumes on historic oil mills). Heritage Preservation Commission, City of St. Paul. Mayoral appointment, 1984-1999 Preservation Alliance of Minnesota, Board of Directors, 1992-1999 • Treasurer, 1994-1999. 'abasha Street Bridge Citizens Task Force, City of St. Paul. Mayoral appointment, 1991-93. RESUME OF EMILY F. GANZEL 531714th Avenue South Minneapolis, MN 55417 (612) 824-9960 efg5317@yahoo.com WORK EXPERIENCE January 2003 to present: Freelance Researcher and Creative Director. Specializing in historical research and developing promotional marketing materials for historic preservation clients, including: Dakota County Historical Society, South St. Paul, MN 55075 (August 2003 to April 2004) Working on the LeDuc Historic Site project to develop exhibits for historic 1865 home. Winona Historic Preservation Commission, Winona MN (January to July 2003) Producing innovative walking tour map for historic downtown Winona, Minnesota. June 2002 to present: Interactive Presentation Developer (Volunteer), Minnesota Historical Society, St. Paul, MN 55102 Creating electronic interactive PowerPoint presentation of architectural styles for the State Historic Preservation Office. Building MHS database with scanned photos of National Register properties. May 1998 to March 2002: Creative Director, BI Performance Services, Minneapolis, MN 55439 Developing creative strategy for communication campaigns for Fortune 500 clients. Responsible for all print communications and ensuring the result met the clients business objectives and budget parameters. April 1994 to April 1998: Associate Creative Director, BI Performance Services, Minneapolis, MN Developing creative strategy and writing promotional copy for key Fortune 500 clients. January 1989 to April 1994: Copywriter, BI Performance Services, Minneapolis, MN Writing travel, service, and recognition brochures for Fortune 500 clients. CAREER ACHIEVEMENTS 2001 American Graphic Design Award for Sprint PCS brochure 2000 American Graphic Design Award for Caterpillar invitation 1997 ARC Gold Awards for Sting/DIRECTV concert tour EDUCATION University of Chicago, Chicago IL BA (June 1985) Honors in English literature Oberlin High School, Oberlin Ohio Diploma (June 1981) ACADEMIC HONORS Phi Beta Kappa, Beta of Illinois Chapter (spring 1985) Student Marshal, University of Chicago (spring 1984) Top 5% of class ACTIVITIES Volunteer with the Preservation Alliance of Minnesota (2002) Member campaign developer Assistant Chair of the University of Chicago Alumni Schools Committee for the Twin Cities (1991 to present) Recruiter and interviewer of prospective Universitv of Chicaqo students MEAD JUNr Designing the future June 9, 2004 Mr. Mike Robertson City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Subject: Proposal for Historical Services Determination of Eligibility McDonald/Peavey House Dear Mr. Robertson: Mead & Hunt, Inc. (Mead & Hunt) is pleased to submit this proposal for historical services to the City of Otsego (City) for completing a Determination of Eligibility (DOE) for the McDonald/Peavey House. Our proposal is based on the following information: Project Understanding The City owns the McDonald/Peavey House and seeks to determine if the property is significant under local, state or National Register criteria. If considered significant, an evaluation of its historic integrity needs to determine if the house qualifies for local, state or National Register designation. Mead & Hunt will work with City staff, but may need to attend a public meeting with the Otsego City Council or the Heritage Preservation Commission, if requested. Attending public meetings with the Otsego City Council or Heritage Preservation Commission is considered extra work. At the request of the City, Mead & Hunt provided the cost to attend one public meeting as a separate item under Compensation. The DOE for the McDonald/Peavey House will follow the guidelines outlined in the Secretary of the Interior's Guidelines for Historic Preservation Projects and SHPO Guidelines for SHPO Architecture/History Projects. Qualifications Mead & Hunt architectural historians and historians have evaluated thousands of historic properties in Minnesota and across the Midwest and have over 40 years of combined experience. We have enclosed our historic preservation qualifications that demonstrate our experience completing similar projects and resumes of the staff assigned to work on your project. Mead & Hunt Inc._ 7900 West 78th Street _Suite 370 Minneapolis Minnesota 55439 U: 2004 iHisr'nrgolWPCi040609A.doc 952 941 5619 fax: 952 941 5622 www.meadhunt.com (3 l r S ,!,Ilia nit id", Founded 1900 Mr. Mike Robertson June 9, 2004 Page 2 Scope of Services After receipt of authorization to proceed, Mead & Hunt will: • Conduct research and contact property owner to obtain historical information. • Conduct a review of relevant historic and architectural contexts. • Conduct field investigation to inspect and photographically document the property. • Prepare a DOE in a letter format, including the following elements: — Historic and architectural contexts. — Physical description and significance of the property. — Recommendation. — Photographs of the property. Responsibilities of City of Otsego Our Scope of Services and Compensation are based on the City performing or providing the following: • Current owner name and telephone number. • The address and a map of the property • A designated representative with complete authority to transmit instructions and information, receive information, interpret policy, and define decisions. • A copy of the Otsego Heritage Preservation Sites ordinance. . • Schedule and organize meeting with the Otsego City Council, the Heritage Preservation Commission or City staff, if necessary. Schedule The DOE report will be completed and submitted to the City within 30 days of receipt of. contract authorization, notice to proceed, and delivery of project information described above. Compensation The work described under the Scope of Services will be performed on a time -and -expense basis in accordance.with the cost estimate given below. The estimate of probable cost of services is $1,785. The total cost will not exceed this amount without a written contract amendment. Staff Hours Rate Total Senior Historian 4 $68 $272 Architectural Historian 24 $56 $1,344 Administrative Assistant 2 $52 $104, Expenses $65 Total $1,785 U'120041H.+'sttp:cptI PC1,�40,609A.do„ Mr. Mike Robertson June 9, 2004 Page 3 At the request of the City, Mead & Hunt provided the cost to attend a 1 -hour public meeting as a separate item. Attending one public meeting is estimated to cost $234. Authorization The Scope of Services and Compensation stated in this proposal are valid for a period of 30 days from the date of submission. If authorization to proceed is not received during this period, this proposal may be reviewed and modified by Mead & Hunt. Signatures of authorized representatives of the City and Mead & Hunt shall convert this proposal to an Agreement between two parties, and receipt of one signed copy shall be considered authorization to proceed with the work described in the Scope of Services. All services will be performed in accordance with Mead & Hunt's Genera/ Terms and Conditions of the Engineering Services, a copy of which is attached and hereby made part of this agreement. We appreciate the opportunity to submit this proposal to the City of Otsego. Respectfully submitted, MEAD & HUNT, Inc. lwr�� Chad Moffett Historic Preservation Attachments Accepted by: CITY OF OTSEGO By: The above person is authorized to sign for Owner and bind the Owner to the terms hereof Title: Date: Attest: U.120041HistlProPIWPC1040609A. doc Approved by: MEAD & HUNT, Inc. By:(7,1_�_-_-4 Terrance L. Kennedy PresidentBy: Vice lid Mead & Hunt, Inc. General Terms and Conditions For Engineering, Architectural, or Consulting Services Mead & Hunt, Inc., will begin services upon written authorization to proceed. Receiptof a signed contract (the "Contract") will be considered written authorization, which shall be incorporated herein by reference. If the terms or conditions of this agreement conflict with those in the Contract or any other agreement, this agreement shall control. For projects requiring phased services a written authorization of approval of the prior phase and notice to proceed on the subsequent phase must be received prior to commencement of services. Phases, when applicable, shall be divided into study and report phase, preliminary design phase, final design phase, bidding or negotiating phase. and construction phase, as set forth in the Contract. 2. Mead & Hunt, Inc., will bill the Owner monthly, according to the payment method set forth in the Contract, with net payment due in thirty (30) days. Past due balances shall be subject to an interest charge at a rate of l-1/2% per month. In addition, Mead & Hunt, Inc., may, after giving seven (7) days' written notice, suspend service under any agreement until the Owner has paid in full all amounts due for services rendered and expenses incurred, including the interest charge on past due invoices. The quoted fees and scope of services constitute the best estimate of the fees and tasks required to perform the services as defined. This agreement, upon execution by both parties hereto, may be amended only by written instrument signed by both parties. For those projects involving conceptual or process development service, activities often cannot be fully defined during initial planning. As the project progresses, facts uncovered may reveal a change in direction which may alter the scope. Mead & Hunt, Inc., will promptly inform the Owner in writing of such situations so that changes in this agreement may be made as required. In addition, if the Owner requesssignificant modifications or changes in the scope of the project, the time of performance of Mead & Hunt, Inc.'s services and rates of compensation shall be adjusted. The Owner shall be liable for all costs and damages incurred by Mead & Hunt, Inc., for delays caused in whole or in part by the Owner's interference with Mead & Hunt's ability to provide services, including, but not limited to, the Owner's failure to provide specified facilities or information, or if Mead & Hunt, Inc.'s services are extended by Owner's actions or inactions for more than ninety (90) days. The Owner agrees to indemnify and hold Mead & Hunt, Inc., harmless for any delays caused by the Owner. If delays are caused by unpredictable occurrences including, without limitation, terrorism, fires, floods, riots, strikes, unavailability of labor or materials, delays or defaults by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acs or regulations of any governmental agency, the costs for services and schedule commitments shall be subject to change. 5. Mead & Hunt, Inc., will maintain insurance coverage for: Worker's Compensation, General Liability, Automobile Liability, Aviation Liability, and Professional Liability. Mead & Hunt, Inc., will provide information as to specific limits upon written request. If the Owner requires coverages or limits in addition to those in effect as of the date of the agreement, premiums for additional insurance shall be paid by the Owner. 6. The liability of Mead & Hunt, Inc., to the owner for any indemnity commitments or for any damages arising in any way out of performance of this agreement is limited to a period of twelve months from the date of the last bill from Mead & Hunt, Inc., to the OWNER, whether paid or not paid by the OWNER; such liability is limited to the amount of the fees paid by the OWNER to Mead & Hunt, Inc., for performance under this agreement. Mead & Hunt, Inc., and the Owner agree that the ultimate liability for mold or mildew regardless of its source, and for the actual, alleged, or threatened discharge, dispersal, release, or escape of pollutants, mycotoxins, spores, smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, buildings, the atmosphere, or body of water shall remain with Owner; and the responsibility and/or liability for any of the foregoing, and for the ownership and maintenance of any toxic, hazardous, or asbestos materials relating to the project, shall remain with the Owner. Mead & Hunt, Inc., and the Owner acknowledges that Mead & Hunt, Inc.'s, professional liability and general liability policies do not apply to claims arising out of the aforegoing. Therefore, the Owner agrees not to bring a claim against Mead & Hunt, Inc., relating to the uninsured liability referenced above. Furthermore, the Owner agrees to indemnify and hold harmless Mead & Hunt, Inc., for all claims against Mead & Hunt, Inc., arising out of or related in any way to the above stated liability and/or responsibility of the Owner whether or not such claims arise out of and/or have been caused in whole or in part by negligence on the part of Mead & Hunt, Inc., and in the event Mead & Hunt, Inc., shall be made a party to any suit or litigation on account of an injury or damage to person, life, or property arising out of or related in any way to the above stated liability and/or responsibility of the Owner, the Owner shall, at Owner's sole expense, defend such action on behalf of Mead & Hunt, Inc., including claims and causes of action at common law, arising under any statute, or arising out of any governmental demand or request, and ifjudgment shall be obtained or claim allowed in any proceedings against Mead & Hunt, Inc., the Owner shall pay and satisfy such judgment or claim in full. 8. The Owner agrees to clarify and define project requirements and to provide such General Terms and Condinons/02.03 legal, accounting and insurance counseling services as may be required for the project. Termination of this agreement by the Owner or Mead & Hunt, Inc., shall be effective upon seven (7) days' written notice to the other party. The written notice shall include the reasons and details for termination. Mead & Hunt, Inc., will prepare a final invoice showing all charges incurred through the date of termination; payment is due as stated in paragraph 2. If the Owner breaches the Contract or any other agreements entered into between Mead & Hunt, Inc., and the Owner or if the Owner fails to carry out any of the duties contained in these terms and conditions, Mead & Hunt, Inc., may, upon seven (7) days' written notice, suspend services without further obligation or liability to the Owner unless, within such seven (7) day period, the Owner remedies such breach to the reasonable satisfaction of Mead & Hunt, Inc. 10. Use of any documents and/or services pertaining to this project by the Owner or extensions of this project or on any other project shall be at the Owners sole risk. The Owner agrees to defend, indemnify, and hold harmless Mead & Hunt, Inc., from all claims, damages, liabilities, losses, and expenses including attorneys' fees and costs arising out of such use of the documents and/or services by the Owner or by others acting with the consent of the Owner whether or not such claim arises out of and/or have been caused in whole or in part by the negligence on the part of Mead & Hunt, Inc. Mead & Hunt, Inc., will provide services in accordance with generally accepted professional practices. Mead & Hunt, Inc., disclaims all warranties and guarantees, express or implied. The parties agree that this is a contract for services and is not subject to any Uniform Commercial Code. Similarly, Mead & Hunt, Inc., will not accept those terns and conditions offered by the Owner in is purchase order, requisition, or notice of authorization to proceed, except as set forth herein or expressly agreed to in writing. Written acknowledgment of receipt, or the actual performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to constitute acceptance of any terns or conditions contrary to those set forth herein. Mead & Hunt, Inc., intends to serve as the Owner's professional representative for those services as defined in this agreement, and to provide advice and consultation to theOwner as a professional. Any opinions of probable project costs, reviews and observations, and other decisions made by Mead & Hunt, Inc., for the Owner are rendered on the basis of experience and qualifications and represents the professional judgment of Mead & Hunt, Inc. However, Mead & Hunt, Inc., cannot and does not guarantee that proposals, bids or actual project or construction costs will not vary from the opinion of probable cost prepared by it. Owner agrees to hold Mead & Hunt, Inc., harmless for any claim arising out of or related in any way to project or construction costs even if such claims arise out of and/or have been caused in whole or in pan by negligence on the part of Mead & Hunt, Inc. 13. If the Owner is a municipality or state authority, the Owner agrees to indemnify and hold harmless Mead & Hunt, Inc., for all claims arising out of or related in any way to acts done by Mead & Hunt, Inc., in the exercise of legislative or quasi -legislative functions. In the event Mead & Hunt, Inc., shall be made a party to any suit or litigation on account of an injury or damage to person, life, or property as a result of such acts done by Mead & Hunt, Inc. in the exercise of legislative or quasi -legislative functions, the Owner shall, at Owner's sole expense, defend such actions on behalf of Mead & Hunt, Inc., including claims and causes of action at common law, arising under any statute, or arising out of any governmental demand or request, and if judgment shall be obtained or claim allowed in any proceedings against Mead & Hunt, Inc., the Owner shall pay and satisfy such judgment or claim in full. 14. This agreement shall not be construed as giving Mead & Hunt, Inc., the responsibility or authority to direct or supervise construction means, methods, techniques, sequence, or procedures of construction selected by the contractors or subcontractors or the safety precautions and programs incident to the work of the contractors or subcontractors. 15. Mead & Hunt is not liable, in contract or tort or otherwise, for any special, indirect, consequential, or liquidated damages including specifically, but without limitation, loss of profit or revenue, loss of capital, delay damages, loss of goodwill, claim of third parties, or similar damages. 16. This agreement shall be construed and interpreted in accordance with the laws of the state of Wisconsin. No action may be brought except in the state of Wisconsin. 17. This agreement cannot be changed or terminated orally. No waiver of compliance with any provision or condition hereof should be effective unless agreed in writing duly executed by the waiving party. 18. This agreement contains the entire understanding between the parties on the subject matter hereof and no representations, inducements, promises or agreements not embodied herein (unless agreed in writing duly executed) shall be of any force or effect, and this agreement supersedes any other prior understanding entered into between the parties on the subject matter hereof. Mead & Hunt Cultural resource management Founded as a consulting engineering firm in 1900, Mead & Hunt began offering transportation services during the 1960s interstate construction boom. With the advent of environmental and historic preservation legislation, Mead & Hunt added specialists in these fields. The firm's historic preservation department offers support for in-house design projects and direct assistance to state historical societies, transportation agencies and municipal planning offices. Mead & Hunt serves local, regional and national clients from locations in Wisconsin, Minnesota, Michigan, Oregon, California, and Washington, DC. Your projects will benefit from our preservation staff's more than 30 years combined experience in conducting cultural resource investigations. The majority of our seven -person staff exceeds the Secretary of the Interior's professional qualification standards for architectural history and/or history and all have completed basic and/or advanced Section 106 training. Staff architectural historians and historians have evaluated thousands of historic properties including districts, farmsteads, rural land- scapes, bridges, roads, hydroelectric facilities, and residential, commercial, and public buildings. Mead & Hunt specializes in the following cultural resource management activities • Historic context development • Architectural surveys • Historic bridge inventories • National Register Nominations • Preservation plans, including historic resource management plans • Section 106 compliance • Mitigation documents, including Memoranda of Agreement and Programmatic Agreements Mead & Hunt takes pride in the quality management program we've developed to enhance our clients' satisfaction and provide responsive service. We strive to excel as a preferred provider of cultural resource management services. Our goals are to: • Bring consistency to the application of the National Register criteria for evaluation • Work closely with project sponsors to identify solutions that accommodate both preservation and development needs • Use innovative methods when they can improve or accelerate a project result • Eliminate redundant reviews by federal and state agencies • Identify alternative, streamlined methods (such as Programmatic Agreements) to conduct compliance for standard projects with predictable effects • Help the public understand and participate in the Section 106 process Offices in Wisconsin and Minnesota www.meadhunt.com preservation@meadhunt.com 1-888-ENGR-ARC MEAD 1-71U Related project experience Historic preservation Your project will benefit from Mead & Hunt's proven approach to nominating historic properties, developing historic contexts, and completing community surveys. Recent projects Nominations completed by Mead & Hunt: • Karl Stefan Administration Building, Nebraska • Wheat Growers Hotel, Kimball, Nebraska • Stone Corral, Imperial, Nebraska • Heartwell Park Historic District, Hastings, Nebraska • Meridian Highway, Pierce County, Nebraska • Five residential and religious properties in Eau Claire, Wisconsin • Bay Settlement Historic District, Brown County, Wisconsin • Lake Minocqua Boathouse, Wisconsin • Forest Lodge, Bayfield County, Wisconsin • St. Peter Commercial Historic District, St. Peter, Minnesota • Milwaukee Road Depot, Marinette, Wisconsin Historic contexts and surveys completed by Mead & Hunt: • Nebraska Historic Highways Survey and Context Development • New York State Historic Bridges Statewide Context • Nebraska Aviation Historic Context, including chapter on the Cold War and Strategic Air Command • Ten county -wide surveys in Nebraska • Historic resources survey, Omaha, Nebraska • Historic resources survey, Minneapolis, Minnesota • Reconnaissance survey, Rhinelander, Wisconsin • Intensive survey, Eau Claire, Wisconsin • Reconnaissance survey, Beloit, Wisconsin t�. MEAD 01;9� Areas of expertise Intensive surveys Reconnaissance surveys Determinations of Eligibility National Register Nominations Preservation planning Landscape history Education MA, Cultural Resource Preservation, Department of Landscape Architecture, University of Wisconsin BA, American History, University of Wisconsin Memberships American Society of Landscape Architects (ASLA) Board of Directors, American Cultural Resources Association (ACRA), 2002-2005 Historic American Landscape Survey Master list committee, ASLA Agricultural History Society, Consultants committee National Council on Public History Minnesota Historical Society Credentials Seminar, "Working with revised regulations," National Preservation Institute, 1999 Idvanced seminar, "Section 106. " National Preservation Institute, 2002 "Landscape Architects as leaders in context sensitive transportation planning and design." Education session 2C1, ASLA annual meeting, 2002 Presentations General aviation and CRM, Transportation Research Board, Archaeology and History Workshop, 20002 Awards Merit for Excellence in the Study of Landscape Architecture, American Society of Landscape Architects Senior architectural historian Experience s Chad serves as project manager for historic preservation projects in Minnesota b: and the Midwest. He leads research and field survey efforts to complete Phase I surveys and Phase II evaluations, Determinations of Eligibility, National Register Nominations, and prepares community historic contexts and @$ historic resource survey reports. Chad works extensively on Minnesota Department of Transportation compliance projects and Section 106 compliance investigations in Minnesota. Related projects Phase I survey Minnesota Department of Transportation — TH 14116161 La Crescent, Houston County, Minnesota Conducting a Phase I field investigation of approximately 115 historic resources for properties identified in Area of Potential Effect for Trunk Highway (TH) 14/16/61 in La Crescent, Minnesota. The project consists of the reconstruction of sections of the roadway and the replacement of a bridge in an urban setting. Duties include research, the development of a local historic context of the areas historic themes, and compiling a report of survey findings for Mn/DOT. Historic resources survey Cedar -Riverside area City of Minneapolis, Minnesota Directed and participated in research and fieldwork for the Cedar -Riverside area in the city of Minneapolis. The survey evaluated approximately 390 properties for local designation and for the National Register. Responsibilities included researching the area's historical themes, conducting survey evaluations for individual properties, making eligibility recommendations, managing database records, and final report production. Phase I survey and Phase II evaluation Minnesota Department of Transportation — TH 371 Cass and Crow Wing Counties, Minnesota Surveying a 15 -mile corridor of a highway improvement project to determine historically significant properties located within the Area of Potential Effects. Project responsibilities include survey, fieldwork, and historical research at local historical societies to develop a historic context. Phase II evaluations for three properties - a recreational property, a civic building, and a cabin complex along the highway evaluate their potential to qualify for National Register and evaluate the effect of the proposed project on these historic properties. Intensive survey Bay -Lake Regional Planning Commission Oconto County, Wisconsin Conducted survey of unincorporated Oconto County communities. Identified primary and secondary schools eligible for the National Register of Historic Places under Criteria A and C. Participated in fieldwork and prepared historic context for survey report. Senior architectural historian Minneapolis Citywide survey and database update Minneapolis Heritage Preservation Commission Minneapolis, Minnesota Revised the city's Minneapolis City-wide Survey Database to facilitate efficient recordation and to expand retrieval strategies. The Microsoft Access database includes the city's ongoing inventory of historic properties. Revisions included revised data entry screens and inventory forms, expanded printing and search capabilities of the database, and a guide for city maintenance. The revisions facilitate consistency and improved data management for the city in historic surveys. Reconnaissance survey City of Omaha Omaha, Nebraska Conducted research and fieldwork for a historic neighborhood within the city of Omaha. Evaluated over 15,000 buildings in the area to determine potential eligibility for the National Register using a GIS database. Researched the area's historical themes and settlement patterns. Responsibilities included coordination of research and field activities, eligibility recommendations, database management, and final report preparation. Historic resources survey North Minneapolis Minneapolis, Minnesota Conducted research and fieldwork for seven neighborhoods within the city of Minneapolis. Evaluated over 13,000 buildings in the survey area to determine potential eligibility for listing in the National Register. Researched the area's historical themes and conducted intensive research on properties recommended as potentially eligible for local designation by the Heritage Preservation Commission or the National Register. Responsibilities included coordination of research and fieldwork activities, eligibility recommendations, database management, and final report production. National Register Nomination City of Eau Claire Eau Claire, Wisconsin Completed a National Register Nomination (NPS form 10-900) for a late nineteenth-century Queen Anne house in Eau Claire. The Gikling House, constructed in 1894, is currently listed on the National Register and is architecturally significant at the local level under Criterion C: Architecture. Cultural resources investigation Trileaf Corporation New London, Kandiyohi County, Minnesota Directed field investigation of historic buildings within a one thousand -foot radius of a proposed cell tower site in New London, Minnesota. Completed photo documentation, evaluation, and prepared recommendation of the project's potential effect on historic properties identified with the Area of Potential Effect. x •r D QHV11 1 >�. Areas of expertise Reconnaissance surveys National Register Nominations Education BA, Art History, University of Wisconsin Memberships National Trust for Historic Preservation Preservation Alliance of Minnesota Wisconsin Historical Society Credentials "Section 106: How to Negotiate and Write Agreement Documents, " National Preservation Institute, 2003 Historic preservation Experience Jeremy Happel serves as an historian specializing in the field of American architecture. His past experience involves surveys of both rural and urban resources, including the evaluation of commercial, religious, educational, governmental, and residential properties. His project responsibilities include completing historic research, participating in architectural surveys, photographing historic properties, writing detailed architectural descriptions, preparing reports, and developing historic contexts. Related projects National Register Nominations Wisconsin Department of Transportation Door and Brown Counties, Wisconsin Assisted in preparing National Register Nominations for nine properties located in the State Trunk Highway 57 corridor in Door and Brown Counties. Four farmsteads are significant for the perpetuation of Belgian -American building practices and culture, three properties are significant as early examples of concrete house construction in Wisconsin, one farmstead contains two brick agricultural outbuildings, which are rare in Wisconsin, and one property is significant as a school with Neo -Classical architectural details, and for its association with the initial era of graded -school construction in Wisconsin. County -wide reconnaissance survey Nebraska State Historical Society Nuckolls County, Nebraska Assisted in a reconnaissance survey of historic properties visible from the public right-of-way, for all county roads and communities in Nuckolls County, Nebraska. Duties included photographic documentation, writing detailed building descriptions, entering properties into a Nebraska Historic Buildings Survey database, conducting historic research, developing a historic context, and report preparation. County -wide reconnaissance survey Nebraska State Historical Society Saunders County, Nebraska Assisted in reconnaissance survey of historic properties visible from the public right-of-way, for all county roads and communities in Saunders County, Nebraska. Duties included photographic documentation, writing detailed building descriptions, entering properties into a Nebraska Historic Buildings database, and conducting historic research. Phase I survey and Phase II evaluation Minnesota Department of Transportation Cass and Crow Wing Counties, Minnesota Assisted in conducting historic research, photography, mapping, and report preparation for rural and urban properties along the TH 371 corridor in Cass and Crow Wing Counties, Minnesota. The survey was completed in order to determine the potential effects on historic properties as a result of the proposed realignment of TH 371. Historic preservation Reconnaissance survey Minneapolis City Planning Department Minneapolis, Minnesota Assisted in conducting a survey of the Cedar -Riverside neighborhood in Minneapolis, Minnesota. This neighborhood was once home to an ethnic enclave of largely Scandinavian working-class immigrants. The project included completing historic research, photographic documentation, and completing a historic context of the neighborhood. Reconnaissance survey Minneapolis City Planning Department Minneapolis, Minnesota Assisted with research for historic residential neighborhoods in North Minneapolis. Duties included building permit and city directory research, as well as building research through the use of Sanborn fire insurance maps. Phase I survey and Phase II evaluation Minnesota Department of Transportation Olmsted and Goodhue Counties, Minnesota Assisted with tax roll and census research, as well as mapping and generating UTMs for the properties surveyed along the TH 52 project corridor. Reconnaissance survey Wisconsin Department of Transportation Sauk County, Wisconsin Assisted in a reconnaissance survey of properties along a one -mile stretch of State Trunk Highway 23 in Lake Delton, Wisconsin. Duties included photographic documentation and writing architectural descriptions of properties that may be affected by improvements along the project corridor. Photographic documentation City of Black River Falls Black River Falls, Wisconsin Completed photographic documentation of the Black River Falls Tailrace Bridge. The bridge was replaced by a new structure and determined eligible for inclusion in the National Register under Criterion C: Engineering. Phase I survey Minnesota Department of Transportation La Crescent, Houston County, Minnesota Assisted in conducting historic resources survey, photography, mapping, and report preparation for properties along the TH 14/16/61 corridor in La Crescent, Minnesota. Researched area's history, prepared a historic context, and evaluated properties to fulfill Section 106 compliance review for Minnesota Department of Transportation. Cultural resources investigation Trileaf Corporation New London, Kandiyohi County, Minnesota Assisted in conducting a field investigation of historic buildings within a one - thousand foot radius of a proposed cellular tower in New London, Minnesota. Photographic documentation, evaluation, and recommendations of effect were provided for historic properties. v t4 June 1, 2004 Mike Robertson City of Otsego 8899 Nashua Avenue N.E. Otsego, Minnesota 55330 Dear Mr. Robertson: Enclosed please find a proposal to complete a Determination of Eligibility study for a residence in Otsego, Wright County, Minnesota. If you have any questions, please call or e-mail. Sincerely, Denis Gardn 763-533-3966 landloper@earthlink.net A PROPOSAL TO COMPLETE A DETERMINATION OF ELIGIBILITY STUDY FOR A RESIDENCE IN OTSEGO, WRIGHT COUNTY, MINNESOTA PRESENTED TO MIKE ROBERTSON CITY OF OTSEGO 8899 NASHUA AVENUE N.E. OTSEGO, MINNESOTA 55330 PRESENTED BY DENIS ARDNER, RCHITECTURAL HISTORIAN 5309 VERA CRUZ AVENUE NORTH CRYSTAL, MINNESOTA 55429 763-533-3966 MAY 29, 2004 QUALIFICATIONS Denis Gardner has extensive training in architectural history, social history, and history of technology. Mr. Gardner meets the Secretary of the Interior's requirements for architectural historians. Mr. Gardner has completed many cultural resource studies, including National Register of Historic Places nominations, Historic American Engineering Record (HAER) documentations, Determinations of Eligibility (DOE), reconnaissance -level cultural resource surveys, and contextual studies. Mr. Gardner's vita is appended to this proposal. METHODOLOGY I understand that the project includes one property, a residence in Otsego, Wright County, Minnesota, a short distance northwest of the community of Rogers. The residence was constructed in the mid- I800s by John McDonald, who is believed the earliest white settler in the region that ultimately formed Wright County. This project's goal is to determine whether or not the residence qualifies as a "historically significant" property and is thus eligible for listing in the National Register of Historic Places. This determination will be made employing evaluation criteria established by the National Park Service. To complete the documentation I will undertake the following: Project Initiation I will start the project by contacting staff at the Minnesota State Historic Preservation Office (SHPO). I expect the SHPO will have preliminary information on the Otsego residence. I will also establish a project schedule with the client, setting up a time when I may survey the property and view historical records in the owner's possession. Repositories in the Wright County area will be contacted as well. Literature Search I expect the owner of the residence will make available any historical records from the proprietor's files. Archival research will be conducted at the Wright County Historical Society in Buffalo, as well as the local library. Additionally, the archives of the Minnesota Historical Society will be searched. Other repositories may also be visited. Sources which will likely prove helpful include newspaper articles, local histories, historic photographs, and plat maps. I expect some with knowledge of the Otsego residence will offer historical insights of the property. I anticipate focusing on the property's historical importance (Criterion A), as well as its appearance (Criterion C), and whether or not it is associated with a significant individual (Criterion B). Fieldwork I will visit the Otsego residence, taking detailed notes of the property's appearance and construction. I will also record the residence through digital images. Since this documentation is not a formal National Register of Historic Places nomination, digital images incorporated within the body of the report should be sufficient. Even so, I will shoot some 35mm color prints should the SHPO prefer that format. Report A copy of the final report will be submitted to the client. The client may choose to send a copy to the Review and Compliance Officer at the SHPO or request that the historian submit a copy to the agency. Assuming a start date about mid-June, I anticipate the report will be completed by mid-July. COST PROPOSAL Rate Project Initiation Literature Search and Fieldwork Final Report Hours Total Hours/ Days Total Hours Total Total Hours Total Cost Labor Architectural Historian $25.00 8 $200 24 $600 56 $1,400 $2,200.00 Total Labor $200 $600 $1,400 $2,200.00 Expenses Mileage and Parking $15 $100 $15 $130.00 Lodging $0 $0 $0 $0 Per Diem $20.00 3 $60 $60.00 Photocopies $15 $50 $65.00 Photography $15 $15.00 Total Expenses $30 $225 $15 $270.00 Labor and Expenses $230 $825 $1,415 $2,470.00 BILLING One invoice for services will be submitted with the completed Determination of Eligibility report. DENts GARDNER, Architectural Historian Education Master of Liberal Studies Candidate (Architectural History, History of Technology, and Historic Preservation), University of Minnesota, 2002 -Present Bachelor of Arts, History, Metropolitan State University, 1991 Professional Experience 2003- Independent historian—currently completing Determination of Eligibility for residence in Battle Lake, Minnesota. Also, about to initiate research for second book, which is tentatively titled Bridging the North Star 2002-2003 Authored nine "LandMarks" narratives for Minnesota History 2001-2003 Author, Minnesota Historical Society Press, Minnesota Historical Society, Saint Paul, MN—book titled Minnesota Treasures: Stories Behind the State's Historic Places 1996-2002 Historian, Hess, Roise and Company, Minneapolis Selected Projects National Register of Historic Places, Batcher Opera House Block, Staples, Minnesota National Register of Historic Places, People's Union Church, Scambler Township, Otter Tail County, Minnesota National Register of Historic Places, Franklin School, Jamestown, North Dakota National Register of Historic Places, North East Neighborhood House, Minneapolis, Minnesota National Register of Historic Places, Holmes Block, Detroit Lakes, Minnesota National Register of Historic Places, Ontonagon Harbor Piers, Ontonagon, Michigan National Register of Historic Places, Citizens State Bank, Edinburgh, North Dakota National Register of Historic Places, Graystone Hotel, Detroit Lakes, Minnesota Determination of Eligibility, Prospect House, Battle Lake, Minnesota (ongoing) Determination of Eligibility for Seven Wisconsin Lighthouses, U.S. General Services Administration Determination of Eligibility, Willmar Municipal Airport, Willmar, Minnesota Historic American Engineering Record, Arrowrock Dam (draft), Boise, Idaho Historic American Engineering Record for Saint Joe Bridge, Three Rivers, Michigan; Cedar Bridge, Gladwin, Michigan; and US -31 Bridge, Beulah, Michigan Historic American Engineering Record, Duluth and Iron Range Rail Road Company Shops, Two Harbors, Minnesota Historic American Engineering Record, Northern Pacific Railroad Bridge No. 95, Grand Forks, North Dakota Historic American Engineering Record, Portage Lake Bridge, Houghton, Michigan Historic American Engineering Record, Taylor Bridge, Amnicon Township, Wisconsin Historic American Buildings Survey, Minneapolis -Saint Paul International Airport, Wold -Chamberlain Field, Minneapolis, Minnesota Reconnaissance -Level Cultural Resources Survey for the City of Fort Madison, Fort Madison, Iowa Reconnaissance -Level Cultural Resources Survey for the Village of Ontario, Ontario, Wisconsin Contextual Study, Lowry Avenue, Minneapolis, Minnesota Contextual Study, Grain Belt Neighborhood, Minneapolis, Minnesota ! r -I t-- i - + John Cotton, Architect 784 Deerwood Circle Lino Lakes, Minnesota 55014-5433 (651) 486-0890 johncallanaia@visi.com June 15, 2004 Mike Robertson, City Administrator City of Otsego 8899 Nashua Avenue N.E. Otsego, Minnesota 55330 Dear Mr. Robertson, Thank you for the opportunity to submit this proposal of professional preservation services for the McDonald/Peavy House. Enclosed are my: qualifications, experience, and references; proposed work program, resume, proposed schedule and proposed expenses. If you, the City Council, the city staff, or the Heritage Preservation Commission have any questions regarding this proposal, please telephone me. Sincerely, P Proposal for Professional Services to the City of Otsego Statement of Qualifications John Callan AIA is the principal architect of John Callan Architect, Inc. JCA provides historic preservation and museum services for the care and protection of cultural resources. PROFESSIONAL QUALIFICATIONS (36CFR Part 61): • Architecture • Historic Architecture • Architectural History PROFESSIONAL REGISTRATION • Registered Architect, Pennsylvania & Minnesota PROFESSIONAL ASSOCIATIONS • Association for Preservation Technology • Preservation Trades Network International • American Institute of Architects • AIA, Committee on Historic Resources • Minnesota Society/ American Institute of Architects • Preservation Alliance of Minnesota EDUCATION 1985 Master of Architecture, December 15, 1985 School of Architecture and Urban Planning, Univ. of Wisconsin -Milwaukee 1972 Bachelor of Science, Secondary Education, August 4, 1972 Major: Fine Art, (painting and photography) Minor: History H ice_ John Callon, Architect Relevant Experience: 2004 Dakota City Heritage Village, Wenz House Relocation. Consulting services for the relocation and interpretation of the Wenz House to Dakota City, a living history museum. The Wenz house is an 1869 Braced Timber Frame immigrant farm house with wattle and daub infill. It has an 1895 Balloon Frame and a 1952 platform frame addition. The building was made available to Dakota City by the Minnesota Department of Transportation, with cooperation of the Minnesota Historical Society. Reference: Lynn Stegmaier, (651) 460-8050 2004 Historic Structures Report, Building 503, Two Company Barracks Building (1934 Horse Cavalry), Fort Bliss, Texas. Principal Investigator. The report includes condition assessment, photographic documentation, paint analysis, 3D graphic (CADD) chronology and research for this 1934 Spanish Revival horse cavalry barrack. Reference: Jennifer Groman, (915) 581-8872 2003 Historic Structures Report, Building 4, Hospital Isolation Ward, Fort Bliss, Texas. Principal Investigator. The report includes condition assessment, photographic documentation, paint analysis, 3D graphic (CADD) chronology and research for this 1914 military medical facility. The building's historic use for the isolation of soldier -patients with contagious diseases including: Meningitis, Diphtheria, Measles, Pneumonia, Scarlet Fever and Small Pox, was rediscovered. The condition assessment was conducted under adverse environmental conditions. Reference: Jennifer Groman, (915) 581-8872 2003 Cultural Landscape Report, Forest Lodge Historic District, Chequamegon-Nicolet National Forest. Consultant to the Landscape Architect. Work included historic landscape significance, and condition analysis, photographic documentation, prioritized preservation recommendations in compliance with the Secretary of the Interior's Guidelines for the Treatment of Cultural Landscapes Reference: Ron Melchert, LA, (612) 455-2396 1998-2001, Minnesota Historical Society, Historic Sites Network, Preservation and Construction Manager Reference: Charles Nelson: (651) 296-5475 1985-1998, Pennsylvania Historical and Museum Commission, Bureau of Historic Sites and Museums, Architectural Services Division, Architectural Designer. Reference: Barry A. Loveland: (717) 783-5407 r� John Ca11Ta�.n'1,' rcc Proposed Work Program and Schedule Work will begin promptly upon acceptance of the proposal. A start date of July 1, 2004, is proposed. The start date is adjustable to accommodate the needs of the City of Otsego. Task 1: Proposed date: 7/ 1 / 2004 The work will begin by scheduling and holding brief meetings with the Otsego City Manager and recommended members of the City Council, Heritage Preservation Commission and City Staff. These interviews are intended to provide background information that will assure that the recommendations in the final report are presented effectively and in a useful format. "Otsego In the Beginning" (1852-1880) and other relevant publications will be borrowed or purchased, reviewed and used to develop an understanding of the historic context. Initial observations of the McDonald / Peavy House on 6 / 15 / 2004 suggest that the limited removal of some wall coverings, and other materials would yield significant information on the chronology of changes to the building. The terms of these investigations, if approved, will be negotiated in Task 1. 8 Hours Proposed Task 2: 7/6/2004 The investigation will examine materials and systems that are readily available for study. Closer examination of materials will be selective and limited. Building materials and systems will be documented with sketches, field notes, film and digital photography. All original materials, film negatives and field notes will be submitted to the City of Otsego at the end of the project, with the final report. The foundation, structural system, roofing, siding, doors, windows, walls, interiors and exteriors will be examined. Conditions will be observed, causes of deterioration will be noted; indicators of building construction chronology will be noted. Historic and non -historic materials and systems will be noted. 8 Hours Proposed $50.00 film, photo processing, miscellaneous expenses. a John Callan, Architect Vis" . ' Task 3: 7/8/2004-7/13/2004 The preparation of the Draft report will begin with the analysis of the photographs and field notes. A simple 3D CADD drawing of the building will be prepared to assist in the analysis of the building form and to aid in illustrating the report. The report will discuss the significance of the building and make recommendations regarding its eligibility for the national register of historic places. It will describe the building's material integrity and recommend appropriate preservation, restoration or rehabilitation treatments. If additional research is recommended, an appropriate work scope will be described. Repairs, maintenance and other immediate needs will be identified. Any work recommended will be in conformance with the Secretary of the Interior's Standards for the Preservation of Historic Properties, and the appropriate National Park Service Preservation Brief or Tech Note will be referenced. Estimates appropriate to budgeting for the recommended work will be provided. -24 Hours Proposed $25.00 Proposed Expenses Task 4: 7 / 14 / 2004 The draft report will be presented and/or reviewed with the City of Otsego. Several copies of the draft report will be provided in advance. This is an opportunity to discuss, edit, challenge and make changes to the report to assure that it is a useful document to the community. -4 Hours Proposed $50.00 Proposed Expenses Task 5: 7 / 15 / 2004 Final editing, printing, submission and deliver of the report. 4 Hours Proposed. John Callan, Architect -W-v" . v Jin Callan Architect, Inc. City of Otsego McDonald/Peavy House Significance Study Proposed Project Schedule June 15, 2004 J i-,- iJohn Callan, Arch Resume John Callan, AIA has provided building condition assessments, treatment recommendations and presentations for museums and historic sites since 1986. He has provided these services to museums and historic sites of national, state and local significance, including many National Historic Landmarks. The work has complied with the Secretary of the Interior's Standards for the Treatment of Historic Properties, the Guidelines for the Treatment of Cultural Properties, applicable museum professional standards, and applicable policies, codes, laws and regulations. 2001 -Present Principal Architect, john Callan Architect, Inc. Firm principal responsible for fulfilling the firm's commitments and assuring that the services provided directly or through consultants are of the highest professional quality. John Callan and his consultants meet the NPS qualification requirements for their professions and areas of expertise. 1998-2001 Preservation and Construction Manager, Minnesota Historical Society, Historic Sites Network. Planned, managed and supervised preservation, rehabilitation, restoration, reconstruction, maintenance, repairs, new construction, cultural landscape rehabilitation and reconstruction, museum, exhibit, research, and archeology for the buildings and landscapes in the Minnesota Historic Sites Network. 1985-1998 Architectural Designer, Pennsylvania Historical and Museum Commission, Bureau of Historic Sites, Division of Architecture & Conservation Services. Identified needs, recruited project teams, developed scopes of work, managed staff, consultants, and construction. Developed and managed staff training programs in Integrated Pest Management, developed computer based maintenance management program, consulted with site management and maintenance staff, designed repairs, preservation, rehabilitation, restoration and reconstruction work. Managed bidding of work, selection of consultants and requests for proposals. Managed construction and professional contracts. Commended for initiating Integrated Pest Management Programs, Computer Maintenance Management Programs, Visitor Center Design Competition and Environmental Monitoring Programs in historic house museums. 1972-1985 Secondary Teacher of Art, Photography and History, and Lithographer John Callan, Architect SELECTED CONFERENCES AND TRAINING 2003 Assessing Historic Structures Workshop for Conservation Assessment Program (CAP) Assessors, APT and Heritage Preservation 2003 21st Century Preservation-Conservation and Craftsmanship, (APT) 2001 Building Code, American Institute of Architects (AIA) 2000 Preserving the Recent Past II, APT, Annual Conference 1998 Learning From Landmarks, APT Annual Conference 1,998 Historic Lighting Symposium, American Institute of Conservation and APT 1998 Panelist, Preservation Trades Network (PTN) Annual Conference 1997 Conservation Environmental Monitoring, Conservation Center for Art and Historical Artifacts 1997 Disaster Recovery Volunteer Corps, Conservation Center for Art and Historical Artifacts 1997 Panelist, Internet Communities, APT, Annual Conference 1996 Asbestos Abatement Designer, Commonwealth Asbestos Control Office 1995 Adapting to a Changing World, APT 1994 Preserving the Recent Past, APT 1993 Eastern States Energy Emergency Seminar, FEMA, and US Dept. of Energy 1992 Integrated Pest Managment, Pesticide Applicator License, PHMC 1992 Certified Specification Writer, CSI 1991 CONDOC, AIA 1990 Historic Roofing, APT 1989 Annual Conference, APT 1988 Places and Spaces, Preservation Fund of Pennsylvania 1987 Park Design Workshop, National Park Service, Denver Service Center 1986 Building Diagnostics, APT Proposed Project Expenses Item .4&,5-15"Hours at $85.00 /Hour q— Expenses Total -.4 L t4 John Callan, Architect Cost —$4760-.00— 44e 0, $125.00 J4M ".�4 QS ITEM 6.3 NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 22 June 2004 RE: Otsego — Angel Acres NAC FILE: 176.02 — 04.09 The Planning Commission held a public hearing on 19 April 2004 to consider the applications for variance, rezoning and preliminary plat for a three -lot subdivision located along 62nd Lane. Based on the finding that the requested variance lacked hardship and was not consistent with the intent of the Zoning Ordinance, the Planning Commission voted 7-0 to recommend that it be denied. Subsequently, the Planning Commission voted 7-0 to recommend denial of the Zoning Map amendment and preliminary plat. The applications were to be considered by the City Council at their meeting on 26 April 2004. The applicant requested that the City Council table action on their request to allow them the opportunity to address the. issues raised by City Staff and the Planning Commission. The applicant has made one contact with City Staff since the 26 April 2004 meeting indicating that they were intending to discuss the site with DNR Staff. No new information has been received. City Staff does not see any option to address the potential bluff impacts related to the proposed subdivision. Furthermore,. the. City's allowed time to review the application expires on 14 July 2004. As such, we recommend that the City Council act to deny the requested applications at their meeting on 28 June 2004 at 6:30 PM, consistent with the recommendation of the Planning Commission. DECISION 1 — Variance A. Motion to approve a variance from the bluff setback requirement based on a finding that the request is consistent with the Comprehensive Plan and criteria of the Zoning Ordinance: B. Motion to deny the application based on a finding that the request is not consistent with the Comprehensive Plan or criteria of the Zoning Ordinance for approval of a variance. DECISION 2 — Zoning Map Amendment A. Motion to approve a Zoning Map amendment rezoning the subject site from A-1 District to R-4 District based on a finding that the request is consistent with the Comprehensive Plan. B. Motion to deny the application based on a finding that the request is not consistent with the Comprehensive Plan. DECISION 3 — Preliminary Plat A. Motion to approve a preliminary plat for Angel Acres, subject to the following conditions: 1. The preliminary plat is revised to provide potential building sites compliant with all applicable setback requirements. 2. The applicant submit a grading plan illustrating proposed house pad elevations and proposed site alterations, subject to review and approval of the City Engineer. 3. Connection to sanitary sewer is subject to review and approval of the City Engineer and the City of Dayton. 4. Water service is subject to approval of the City Engineer. 5. All easements are subject to review and approval of the City Engineer. 6. The applicant shall satisfy park and trail dedication requirements as a cash fee in lieu of land at the time of final plat approval. 7. Comments of other City Staff. B. Motion to deny the application based on a finding that the request is not consistent with the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. pc. Mike Robertson Judy Hudson Andy MacArthur Ron Wagner Patty Fowler Cheri Kuhn CITY OF 06-17-04 0 T S E G 0 FINDINGS & DECISION WRIGHT COUNTY, vIMESOTA VARIANCE APPLICANT: Cheri Kuhn APPLICATION: Request for a variance from the front yard setback and bluff setback requirements of the Zoning Ordinance as part of the proposed Angel Acres preliminary plat. CITY COUNCIL MEETING: 26 April 2004 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is as follows: PRT OF GOV LT5DES BEG AT PT ON INT/SEC OF E LN OF LT5W/CTR LN OF RD SD PT BNG120FT S OF CROW RIV TH W ALG CTR LN366FT TH R74D21'116FT TH AGL R49D46'108FT M/L TO CROW RIV 344FT TO E LN TH S120FT TO POB. B. The property lies within the Urban Service Area Reserve and is guided for agriculture land uses by the Otsego Comprehensive Plan, as amended. C. The property is zoned A-1, Agriculture, Rural Service District Area and is within the Shoreland Overlay District of the Crow River. D. The applicant submitted a preliminary for subdivision of three lots from 1.6 acres of land with one existing single family home. E. The proposed preliminary plat is to be developed under the requirements of the R-4, Residential, Urban Single Family District. F. The preliminary plat illustrates that the proposed principal buildings encroach within required setbacks of 62nd Lane and the bluff line of the Crow River. The applicant is requesting variance to allow for this encroachment. G. Consideration of the application by the Planning Commission and City Council is to be based upon, but not limited to, the criteria outlined in Section 20-6-2.B of the Zoning Ordinance: 9. In considering all requests for a variance and in taking subsequent action, the Planning Commission and City Council shall -make a finding of fact that the proposed action will not: a. Impair an adequate supply of light and air to adjacent property. b. Unreasonably increase congestion in the public street. C. Have the effect of allowing any uses which are prohibited, permit a lesser degree of flood protection than the flood protection elevation for the particular area, or permit standard which are lower than those required by State law. d. Increase the danger of fire or endanger the public safety. e. Unreasonably diminish or impair established property values within the neighborhood, or in any way be contrary to the intent of this chapter. , f. Violate the intent and purpose of the Comprehensive Plan. g. Violate any of the terms or conditions of [Section 20-5-2.8.2]. (see below) 2. A variance from the terms of [the Zoning Ordinance] shall not be granted unless it can be demonstrated that. a. Undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure or building involved and which are not applicable to other lands, structures, or buildings in the same district or area. (1) Special conditions may include exceptional topographic or water conditions or, in the case of an existing lot or parcel of record, narrowness, shallowness, insufficient area or shape of the property. (2) Undue hardship caused by the special conditions and circumstances may not be solely economic in nature, if a reasonable use of the property exists under the terms of [the Zoning Ordinance]. (3) Special conditions and circumstances causing the undue hardship shall not be a result of lot or building size, or building location when the lot qualifies as a buildable parcel. b. Literal interpretation of the provisions of [the Zoning Ordinance] would deprive the applicant of rights commonly enjoyed by other properties in the same district under the terms of [the Zoning Ordinance] or put the property in question to any reasonable use. H. The subject site is developed with an existing single family dwelling and therefore has a reasonable use. The proposed encroachment into the required setback from the bluff line creates a potential hazard due to severe erosion resulting from grading, loss of vegetation and the weight of the proposed structures. J. The planning report dated 13 April 2004 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. K. The engineering review dated 14 April 2004 prepared by the City Engineer, Hakanson Anderson Associates, Inc. is incorporated herein. L. The Otsego Planning Commission conducted a public hearing at their regular meeting on 19 April 2004 to consider the application, preceded by published and mailed notice. Upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing recommended by a 7-0 vote that the City Council deny the request based on the aforementioned findings. M. The application was tabled at the City Council meeting on 26 April 2004 at the applicant's request to allow them the opportunity to further investigate the proposed subdivision in response to issues identified by City Staff, DNR Staff and the Planning Commission. N. The letter dated 10 May 2004 prepared by the City Planner, Northwest Associated Consultants, Inc., regarding Minnesota Statute 15.99 is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the request for variance related to the Angel Acres preliminary plat is hereby denied. PASSED by the Otsego City Council this 28th day of June, 2004. Attest: CITY OF OTSEGO Larry Fournier, Mayor Judy Hudson, Zoning Administrator/City Clerk 3 CITY OF 06-17-04 0 T S E G 0 FINDINGS & DECISION WRIGHT COUNTY, iVIINNESOTA ZONING MAP AMENDMENT APPLICANT: Cheri Kuhn APPLICATION: Request for a Zoning Map amendment rezoning 1.6 acres of the proposed Angel Acres preliminary plat from A-1 District to R-4 District. CITY COUNCIL MEETING: 26 April 2004 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is as follows: PRT OF GOV LT5DES BEG AT PT ON INT/SEC OF E LN OF LT5W/CTR LN OF RD SD PT BNG120FT S OF CROW RIV TH W ALG CTR LN366FT TH R74D21'116FT TH AGL R49D46'108FT M/L TO CROW RIV 344FT TO E LN TH S120FT TO POB. B. The property lies within the Urban Service Area Reserve and is guided for agriculture land uses by the Otsego Comprehensive Plan, as amended. C. The property is zoned A-1, Agriculture, Rural Service District Area and is within the Shoreland Overlay District of the Crow River. The applicant is requesting a Zoning Map amendment to include the subject site within the R-4, Residential Urban Single Family District for the purpose of subdividing three lots. D. Consideration of the application by the Planning Commission and City Council is to be based upon, but not limited to, the criteria outlined in Section 20-3-2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The subject site is currently outside of the sanitary sewer service district. However, the proposal to rezone the subject site to allow for development with urban services is consistent with the criteria for expansion of sanitary sewer service outlined by the Comprehensive Plan. Furthermore, the intensity of the use is appropriate given surrounding land uses already served by sanitary sewer service. 2. The proposed use's compatibility with present and future land uses of the area. Finding. The subject site is surrounded by existing single family uses on lots at least one acre in size. Although less than one acre irfsize, the proposed use is consistent with the character of the area. 3. The proposed use's conformity with all performance standards contained in the Zoning Ordinance (i.e., parking, loading, noise, etc.). Finding: The proposed use does not conform with applicable performance standards as the proposed preliminary plat illustrates encroachment into a required setback from the shoreline bluff of the Crow River and from a public right-of-way. 4. The proposed use's effect upon the area in which it is proposed. Finding: The proposed rezoning and subdivision of the subject site is not anticipated to impact the area. 5. The proposed use's impact upon property values of the area in which it is proposed. Finding: Although no study has been completed, the proposed use is not anticipated to negatively impact area property values. 6. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The proposed use is not anticipated to generate traffic beyond the capacity of 62nd Lane, which is an improved local street. 7. The proposed use's impact upon existing public services and facilities including parks, schools, streets, and utilities and its potential to overburden the City's service capacity. Finding: The proposed use is not anticipated to have a negative impact to the City's service capacity. E. The planning report dated 13 April 2004 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. F. The engineering review dated 14 April 2004 prepared by the City Engineer, Hakanson Anderson Associates, Inc. is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 19 April 2004 to consider the application, preceded by published and mailed notice. Upon review of the application and evidence received, the Otsego Planning Commission closed the public hearing recommended by a 7-0 vote that the City Council deny the request based on the aforementioned findings. H. The application was tabled at the City Council meeting on 26 April 2004 at the applicant's request to allow them the opportunity to further investigate the proposed subdivision in response to issues identified by City Staff, DNR Staff and the Planning Commission. I. The letter dated 10 May 2004 prepared by the City Planner, Northwest Associated Consultants, Inc., regarding Minnesota Statute 15.99 is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the request for a Zoning Map amendment related to the Angel Acres preliminary plat is hereby denied. 2 PASSED by the Otsego City Council this 28th day of June, 2004. CITY OF OTSEGO Larry Fournier, Mayor Attest: Judy Hudson, Zoning Administrator/City Clerk 3 CITY OF 06-17-04 0 T S E G 0 FINDINGS & DECISION WRIGHT COUNTY, IYIMESOTA PRELIMINARY PLAT APPLICANT: Cheri Kuhn APPLICATION: Request for approval of a preliminary plat entitled "Angel Acres" consisting of three single family lots. CITY COUNCIL MEETING: 26 April 2004 FINDINGS: Based upon review of the application, the recommendation of the Planning Commission, and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is as follows: PRT OF GOV LT5DES BEG AT PT ON INT/SEC OF E LN OF LT5W/CTR LN OF RD SD PT BNG120FT S OF CROW RIV TH W ALG CTR LN366FT TH R74D21'116FT TH AGL R49D46'108FT MIL TO CROW RIV 344FT TO E LN TH S120FT TO POB. B. The property lies within the Urban Service Area Reserve and is guided for agriculture land uses by the Otsego Comprehensive Plan, as amended. C. The property is zoned A-1, Agriculture, Rural Service District Area and is within the Shoreland Overlay District of the Crow River. D. The applicant requested a Zoning Map amendment to include the subject site within the R-4, Residential Urban Single Family District for the purpose of subdividing three lots. This application was denied by the City Council on 26 April 2004 based on a finding that the proposed use did not conform to the applicable requirements of the Zoning Ordinance. E. Lots established after 14 October 2002 within the A-1 District are subject to requirements for a minimum area of 20 acres and minimum width of 450 feet. The three lots illustrated on the proposed preliminary plat do not conform to the minimum lot requirements of the A-1 District. F. The planning report dated 13 April 2004 prepared by the City Planner, Northwest Associated Consultants, Inc., is incorporated herein. G. The engineering review dated 14 April 2004 prepared by the City Engineer, Hakanson Anderson Associates, Inc. is incorporated herein. H. The Otsego Planning Commission conducted a public hearing at their regular meeting on 19 April 2004 to consider the application, preceded by published and mailed notice. Upon review of the application and evidence received, the Ot9ego Planning Commission closed the public hearing recommended by a 7-0 vote that the City Council deny the request based on the aforementioned findings. The application was tabled at the City Council meeting on 26 April 2004 at the applicant's request to allow them the opportunity to further investigate the proposed subdivision in response to issues identified by City Staff, DNR Staff and the Planning Commission. The letter dated 10 May 2004 prepared by the City Planner, Northwest Associated Consultants, Inc., regarding Minnesota Statute 15.99 is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the request for approval of the Angel Acres preliminary plat is hereby denied. PASSED by the Otsego City Council this 28th day of June, 2004. Attest: CITY OF OTSEGO Larry Fournier, Mayor Judy Hudson, Zoning Administrator/City Clerk 2 MEMORANDUM To: Honorable Mayor and City Council From: Ron Wagner, PE cc: Mike Robertson, Administrator Judy Hudson, Clerk Dan Licht, NAC . Date: April 7, 2004 Re: Angel Acres a. Rezoning, b. Variance, c. Preliminary Plat We have reviewed the application and had the following comments: 1. Water and sewer connections for the two new proposed houses would require removal and replacement of sections of 62nd Lane NE. 2. The garage floors of the west house would need to be at 885 or higher requiring fill near the bluff line. 3. The garage floor of the east house would need to be at 886.5 or higher requiring fill near the bluff line. 4. Variance required on bluff setback to proposed houses causes concerns on erosion issues and on general house weight causing slope failures. 5. The Crow River is a Mn/DNR protected waterway and the DNR must review the proposed plat for conformance to their standards. Our recommendation would be to deny approval of the setback for bluff line setback. AHa01\Shared Docs\Municipal\Aotsego2xxx\2500\2004\ot2500angelacres.doc ITEM 6.4 NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837. planners@nacplanning.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 22 June 2004 RE: Otsego — City Code; Peddlers Ordinance NAC FILE: 176.08 Attached please find a draft City Code chapter dealing with peddlers. The draft language is based upon regulations recently adopted by the City of Lakeville and has been reviewed by the Police Commission. Based on the comments of the Police Commission, we have revised Section 7-1073 to exclude sales by non-profit groups from the provisions of the ordinance. The draft City Code chapter will be discussed at the City Council meeting on 28 June 2004. pc. Mike Robertson Judy Hudson Andy MacArthur SECTION 10 PEDDLERS, SOLICITORS, TRANSIENT MERCHANTS Section: 7-10-1 Definitions 7-10-2 Licensing of Peddlers and Transient Merchants 7-10-3 License Exemptions 7-10-4 Ineligibility for License 7-10-5 Suspension and Revocation 7-10-6 Transferability 7-10-7 Registration Required 7-10-8 Transient Merchants Prohibited; Exceptions 7-10-9 Exclusions by Placard 7-10-10 Prohibited Activities 7-10-11 Identification 7-10-12 Penalty 7-10-1: DEFINITIONS: Unless otherwise expressly stated, whenever used in this chapter, the following words shall have the meaning given to them by this section: PEDDLER: Any person who goes from dwelling to dwelling, business to business, street to street, or any other type of place to place, for the purpose of. offering for sale, displaying or exposing for sale, selling or attempting to sell, and delivering immediately upon sale, the goods, wares, products, merchandise, or other personal property that the person is carrying or otherwise transporting. The term "peddler" shall mean the same as the term "hawker". PERSON: Any natural individual, group, organization, corporation, partnership, or association. As applied to groups, organizations, corporations, partnerships, and associations, the term shall include each member, officer, partner, associate, agent, or employee. SOLICITOR: A person who goes from dwelling to dwelling, business to business, street to street, or any other type of place to place, for the purpose of obtaining or attempting to obtain orders for goods, wares, products, merchandise, other personal property, or services, of which he or she may be carrying or transporting samples, or that may be described in a catalog or by other means, and for which delivery or performance shall occur at a later time. The absence of samples or catalogs shall not remove a person from the scope of this provision if the actual purpose of the person's activity is to obtain or attempt to obtain orders as discussed above. The term "solicitor" shall mean the same as the term "canvasser". TRANSIENT MERCHANT: Any person who engages in any temporary and transient business in this state, either in one locality, or in traveling from place to place in this state, selling goods, wares, and merchandise; and who, for the purpose of carrying on such business, hires, leases, occupies, or uses a building, structure, vacant lot, or railroad car for the exhibition and sale of such goods, wares, and merchandise. The term transient merchant does not include a seller or exhibitor in a firearms collector show involving two (2) or more sellers or exhibitors. 7-10-2: LICENSING OF PEDDLERS AND TRANSIENT MERCHANTS: A. County License Required: No person shall conduct business as a peddler or transient merchant within the City limits without first having obtained any license required by the county pursuant to Minnesota statutes chapter 329, as amended. B. City License Required: Except as otherwise provided for by this chapter, no person shall conduct business as either a peddler or a transient merchant without first having obtained a license from the city. Within seven (7) days after the expiration of a license the license must be returned to the City. C. City License Application: Application for a license to conduct business as a peddler or transient merchant shall be made at least fourteen (14) regular business days before the applicant desires to begin conducting business within city limits. Application for a license shall be made on a form provided by the City Clerk. All applications shall be signed by the applicant. Any fraud, misrepresentation, or false statement on the application shall constitute a violation of this Section. All applications shall include the following information: 1. Applicant's full legal name, and any other names used or known by in the past; 2. All other names under which the applicant conducts business or to which applicant officially answers; 3. A physical description of the applicant (hair color, eye color, height, weight, distinguishing marks and features, etc.); 4. Full address of applicant's permanent residence; 5. Telephone number of applicant's permanent residence; 6. Full legal name of any and all business operation(s) owned, managed, or operated by applicant, or for which the applicant is an employee or agent; 7. Full address of applicant's regular place of business (if any); 8. Any and all business related telephone number(s) of the applicant; 9. The type of business for which the applicant is applying for a license; 10. The dates during which the applicant intends to conduct business and the number of days he or she will be conducting business in the city; 11. Any and all address(es) and telephone number(s) where the applicant can be reached while conducting business within the city, including the location where a transient merchant intends to set up business; 12. A statement as to whether or not the applicant has been convicted within the last five (5) years of any felony, gross misdemeanor or misdemeanor, for violation of any state or federal statute or any local ordinance, other than traffic offenses; 13. A list of the five (5) most recent locations where the applicant has conducted business as a peddler or transient merchant; 14. Proof of any required county license; 15. Written permission of the property owner or the property owner's agent for any property to be used by a transient merchant; 16. A general description of the items to be sold or services to be provided; 17. All additional information deemed necessary by the city council; 18. A list of all individuals to be covered by a group license; 19. Source of items sold and the item's location at the time of licensing and time of sale; 20. License plate and registration information for any vehicle to be used in conjunction with the licensed business and a description of the vehicle; 21. Applicant's driver's license number or other acceptable form of identification; 22. Recent passport style photograph of applicant; 23. Applicant's social security number. D. License Fees: All applications for a license under this chapter shall be accompanied by the fee established in the city's fee schedule as adopted from time to time by resolution of the City Council. E. Procedure: An application shall be determined to be complete only if all required information is provided. If the City Clerk determines that an application is incomplete, it shall inform the applicant of the information required to be provided prior to issuance of a license. The City Clerk shall review the application and order any investigation, including background checks, necessary to verify the information provided with the application. The City Clerk shall either approve or deny the license within seven (7) regular business days. If the application is approved the license shall be issued. If the application is rejected, the applicant shall be notified in writing of the decision, the reason for the denial, and the applicant's right to appeal the denial by requesting, within twenty (20) days of the date of the denial, a public hearing to be heard by the city council within twenty (20) days of the date of the request. The final decision of the city council following the public hearing shall be appealed by petitioning the Minnesota court of appeals for a writ of certiorari. F. Duration: A license granted under this chapter shall be valid for up to ninety (90) days in a calendar year. 7-10-3: LICENSE EXEMPTIONS: The licensing requirements of this chapter shall not apply to: A. Any person selling or attempting to sell, or to take or attempt to take orders for, any product grown, produced, cultivated, or raised on any farm or garden. Such person must comply with the City's zoning ordinance and other applicable ordinances; B. Persons exercising that person's state or federal constitutional rights, except if that person's exercise of constitutional rights is merely incidental to a commercial activity; C. Persons selling personal property at wholesale to retailers; D. Daily newspaper sales; or E. Merchants or their employees delivering goods in the regular course of business. F. The sale of goods by a nonprofit group. 7-10-4: INELIGIBILITY FOR LICENSE: The following shall be grounds for denying a license or registration under this chapter: A. The failure of the applicant to obtain and show proof of having obtained any required county license; B. The failure of the applicant to truthfully provide any of the information requested by the City as a part of the application, or the failure to sign the application, or the failure to pay the required fee at the time of application; C. The conviction of the applicant within the past five (5) years from the date of application, for any violation of any federal or state statute or regulation, or of any local ordinance, which adversely reflects on the person's ability to conduct the business for which the license is being sought in an honest and legal manner that will not adversely affect the health, safety, and welfare of the residents of the City. Such violations shall include, but not be limited to: burglary, theft, larceny, swindling, fraud, unlawful business practices, and any form of actual or threatened physical harm against another person; or D. The revocation within the past five (5) years of any license issued to the applicant for the purpose of conducting business as a peddler, solicitor, or transient merchant. E. The failure of the applicant to return a prior license or registration to the City within seven (7) days after its expiration. 7-10-5: SUSPENSION AND REVOCATION: A. City Council Action: Any license or registration issued under this chapter may be suspended or revoked at the discretion of the City Council for violation of any of the following: 1. Fraud, misrepresentation, or incorrect statements on the application form; 2. Fraud, misrepresentation, or false statements made during the course of the license activity; 3. Conviction of any offense for which granting of a license could have been denied under this chapter; 4. Violation of any provision of this chapter; or 5. Conducting the business in an unlawful manner or in such a manner as to constitute a breach of the peace or to constitute a menace to the health, safety, or general welfare of the public. B. Notice: Prior to revoking or suspending any license issued under this chapter, the City shall provide the license holder with written notice of the alleged violation(s) and inform the licensee of the licensee's right to a hearing on the alleged violation. Notice shall be delivered in person or by mail to the permanent residential address listed on the license application, or if no residential address is listed, the business address provided on the license application. C. Public Hearing: Upon receiving the notice provided in subsection B of this section, the licensee shall have the right to request a public hearing. If no request for a public hearing is received by the city within ten (10) regular business days following the service of the notice, the city may proceed with the suspension or revocation. For the purpose of mailed notices, service shall be considered complete as of the date the notice is placed in the mail. If a public hearing is requested within the stated time frame, a hearing shall be scheduled within twenty (20) days from the date of the request. Within three (3) regular business days of the hearing, the city council shall notify the licensee of its decision. D. Emergency: If, in the discretion of the City Clerk, imminent harm to the health or safety of the public may occur because of the actions of a peddler, solicitor, or transient merchant licensed or registered under this chapter, the City Clerk may immediately suspend the person's license or registration and provide notice of the right to hold a subsequent public hearing as prescribed in subsection B of this section. E. Appeals: Any person whose license is suspended or revoked under this section shall have the right to appeal that decision in court. 7-10-6: TRANSFERABILITY: No license issued under this chapter shall be transferred to any person other than the person to whom the license was issued. 7-10-7: REGISTRATION REQUIRED: All solicitors shall be required to register with the City. Registration shall be made on the same form provided by the City, but no fee shall be required. Immediately upon completion of the registration form, the City shall issue to the registrant a certificate of registration as proof of the registration. Certificates of registration shall be nontransferable. Registration shall be valid for a period of up to ninety (90) days. Within seven (7) days after the expiration of a registration the registration must be returned to the City. 7-10-8: TRANSIENT MERCHANTS PROHIBITED; EXCEPTIONS: Transient merchants are specifically prohibited within the City except in the following circumstances: A. Transient merchants operating within a building; B. The sale of plants, flowers or Christmas trees; and C. Persons selling farm or garden products. D. This chapter does not apply to persons selling personal property at wholesale to retailers, to daily newspaper sales, to merchants or their employees delivering goods in the regular course of business, or to a person selling or peddling the products of the farm or garden. E. Transient merchants that are not prohibited must comply with City's zoning ordinance and any other applicable ordinances. 7-10-9: EXCLUSION BY PLACARD: No peddler, solicitor, or transient merchant, unless invited to do so by the property owner or tenant, shall enter the property of another for the purpose of conducting business as a peddler, solicitor, or transient merchant when the property is marked with a sign or placard at least three and three-quarter inches (3 3/4") long and three and three-quarter inches (3 3/4") wide with print of at least 48 -point in size stating "No Peddlers, Solicitors, or Transient Merchants", or "Peddlers, Solicitors, and Transient Merchants Prohibited", or other comparable statement. No person other than the property owner or tenant shall remove, deface, or otherwise tamper with any sign or placard under this section. 7-10-10: PROHIBITED ACTIVITIES: No peddler, solicitor, or transient merchant shall conduct business in any of the following manners: A. Obstructing the free flow of either vehicular or pedestrian traffic on any street, alley, sidewalk, or other public right of way. B. Conducting business in such a way as to create a threat to the health, safety, or welfare of any individual or the general public. C. Entering upon any residential premises for the purpose of carrying on the licensee's or registrant's trade or business between the hours of eight o'clock (8:00) P.M. and nine o'clock (9:00) A.M. of the following day, unless such person has been expressly invited to do so by the owner or occupant thereof. D. Failing to provide proof of license or registration and identification when requested or using the license or registration of another person. E. Failing to wear or display the certificate of registration or licensure provided by the City on the licensed or registered individual's outermost clothing or to return the certificate to the City in accordance with the requirements of this chapter. F. Making any false or misleading statements about the product or service being sold, including untrue statements of endorsement. No peddler, solicitor, or transient merchant shall claim to have the endorsement of the City solely based on the city having issued a license or certificate of registration to that person. G. Remaining on the property of another when requested to leave, or to otherwise conduct business in a manner a reasonable person would find obscene, threatening, intimidating, or abusive. H. Entering upon any premises or attempting to enter in or upon any premises wherein a sign or placard bearing the notice "peddlers or solicitors prohibited" or language similar thereto, is located. I. Selling or soliciting sales by transient merchants from public property or right of way or from private property unless they own the property or have written permission from the owner. 7-10-11: IDENTIFICATION: A. All solicitors, peddlers and transient merchants must wear some type of identification conspicuously showing their name and the organization for which they are soliciting or peddling, must carry their City and/or County issued license or registration certificate when conducting the business or activity required to be licensed or registered under this chapter, and must wear or display on their outermost clothing the certificate of registration or licensure provided by the City. B. The certificate of registration or licensure issued by the City is the property of the City of Otsego and must be returned to the City within seven (7) days after the expiration date of the registration or license. Failure to do so may result in prosecution and will result in the denial of any future license or registration application for twelve (12) months. 7-10-12: PENALTY: Violation of any provision of this chapter shall be a misdemeanor. Hakanson Anderson Assoc., Inc. 3601 Thurston Avenue, Suite 101, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 CITY COUNCIL MEETING ENGINEER'S AGENDA June 28, 2004 7.1: Consider Resolution for Agency Agreement (Mn/DOT Advance Encumber State Aid Funds for 2004 for 2006 Federal ISTEA Funds for Quaday Avenue). 7.2 Any Other Engineering Business Civil &Municipal FFn ineering G:\Municipal\AOTSEGO\Agendas\2004\councilagen�a ITc 25 a I urveying for wo--g �ANo ESpr �p4 9t Minnesota Department of Transportation Q State Aid for Local Transportation 395 John Ireland Boulevard St. Paul, MN 55155 4th Floor - Mail Stop 500 - FAX (651) 282-2727 MEMORANDUM DATE: June 17, 2004 TO: Joanne Wagner Contracts Management MS 120 FROM: Lynnette Roshell Project Development Engineer PHONE: 651.282.6479 SUBJECT: Agreement No. 86722 SP 217-107-04; STPX 8606(062) AGREEMENT EXECUTION Please process the attached agency agreement between Mn/DOT and the City of Otsego which provides for Mn/DOT to act as the City's agent in accepting federal aid for Advance construction work. Attached are five copies. Please contact me if you have any questions. Agreement no. xxxxx E:3 ONESO,, OF Minnesota Department of Transportation State Aid for Local Transportation Mail Stop 500, 4th Floor 395 John Ireland Boulevard St. Paul, MN 55155-1899 Ron Wagner Otsego City Engineer 3601 Thurston Avenue Anoka, N4N 55303-1063 Office Tel.: 651296-3011 Fax: 651282-2727 June 17, 2004 SUBJECT: S.P. 217-107-04, STPX 8606(062) Northeast 78th Street to Wright County CSAH 37 in Otsego Agency Agreement No. 86722 Dear Mr. Wagner: Attached is a fully executed agency agreement between the City of Otsego and Mn/DOT, which allows for Mn/DOT to act as City's agent in accepting federal aid in connection with the above referenced project. If you have any questions, please feel free to contact me at 651.282.6479, or by e-mail at Lynnette.RoshellPa,dot. state.mn.us. Sincerely, Lynnette Roshell, PE Project Development Engineer Enclosure cc: Kelvin Howieson—DSAE Cyndi Degener—MS 215 Betty Brott—OIM AC agreements only. File Agreement no. xxxxx 7 �,*Wso" Minnesota Department of Transportation o State Aid for Local Transportation Q Mail Stop 500, 4th Floor 395 John Ireland Boulevard Office Tel.: 651 296-3011 St. Paul, MN 55155-1899 Fax: 651 282-2727 June 17, 2004 Ron Wagner Otsego City Engineer 3601 Thurston Avenue Anoka, MN 55303-1063 SUBJECT: SP 217-107-04, STPX 8606(062) Northeast 78th Street to Wright County CSAH 37 in Otsego Agency Agreement No. 86722 Dear Mr. Wagner: Attached are five copies of the agency agreement between the City of Otsego and Mn/DOT, which allows for Mn/DOT to act as the City's agent in accepting federal aid in connection with the above referenced project. Please review and if approved, have all five copies signed. A City Council resolution similar to the example attached, must be passed. The certified resolution should then be placed as the last page in each of the five copies of the agreement. Please verify that the person/title authorized to sign as stated in the resolution, corresponds to the signature (person/title) on the signature page. Please return all five copies of the agreement to me for Mn/DOT signatures. A fully executed copy will be returned to you. If you have any questions or need any revisions, please feel free to contact me at 651.282.6479. Sincerely, Lynnette Roshell, PE Project Development Engineer Enclosures cc: Kelvin Howieson--DSAE File 5 Agreement no. xxxxx Mn/DOT Agreement No. 86722 STATE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AND CITY OF OTSEGO FOR FEDERAL PARTICIPATION IN ADVANCE CONSTRUCTION FOR S.P. 217-107-04; M.P. STPX 8606(062) This agreement is entered into by and between City of Otsego ("City") and the State of Minnesota acting through its Commissioner of Transportation ("Mn/DOT"), Agency Agreement No. 86208 which has been executed between the City and Mn/DOT, appoints Mn/DOT as the City's agent to receive and disburse transportation related federal funds, and sets forth duties and responsibilities for letting, payment, and other procedures for a federally funded contract let by the City; and Pursuant to Minnesota Statutes Section 161.36, the City desires Mn/DOT to act as the City's agent to accept and disburse federal funds for the construction, improvement, or enhancement of transportation financed in whole or in part by federal funds; and The City is proposing a federal aid project to construct a new urban collector between Northeast 78th Street to Wright County CSAH 37 in Otsego; includes intersection construction, hereinafter referred to as the "Project"; and The Project has been determined to be eligible for the expenditure of federal aid funds and is programmed in the approved federally approved STIP for the fiscal year 2006; and the project is identified in Mn/DOT records as State Project 217-107-04, and in Federal Highway Administration ("FHWA") records as Minnesota Project STPX 8606(062); and. The City desires to proceed with the construction of the project in advance of the year it is programmed for the federal funds; and FHWA procedures permit advance construction of eligible projects with non-federal funds, with the intent to request federal funding for the federally eligible costs in a subsequent federal fiscal year, if sufficient funding and obligation authority are available; and The City desires to temporarily provide City State Aid and/or other local funds in lieu of the federal funds so that the project may proceed. Mn/DOT requires that the terms and conditions of this agency be set forth in an agreement. THE PARTIES AGREE AS FOLLOWS: Agreement no. xxxxx I. DUTIES OF THE CITY. A. The City will let a contract and construct the Project in accordance with Agency Agreement No. 86208. Payment provisions for federally eligible costs will be as stated herein. B. It is estimated that the total cost of the Project is $ 662,500 and that the anticipated federal funding will be capped at $ 530,000. The remaining share will be paid by the City. C. The City will pay any part of the cost or expense of the Project that is not paid by federal funds. D. Request for reimbursement of the federal aid share of the federally eligible costs will be made after October 1, 2005, or earlier if funding and obligation authority are available (subject to the Area Transportation Partnership ("ATP") policy). E. If the project is converted to federal funding before completion and final acceptance, requests for reimbursement will occur as partial estimates in accordance with Agency Agreement No. 86208. II. DUTIES OF Mn/DOT. A. Mn/DOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project and designation as an Advance Construction project. B. Mn/DOT will request the conversion of the Project to federal funding of eligible costs, between October 1, 2005 and January 31, 2006, or earlier if funding and obligation authority are available. C. At such time that the project is converted to federal funding and such funding is received by Mn/DOT, Mn/DOT will reimburse the City the federal aid share of the federally eligible costs, previously provided by the City. Reimbursement for City State Aid funds used in lieu of federal funds, will be deposited in the City's State Aid Account. Reimbursement for other City funds used in lieu of federal funds will be forwarded to the City. III. AUTHORIZED REPRESENTATIVES. Each authorized representative will have responsibility to administer this agreement and to ensure that all payments due to the other party are paid pursuant to the terms of this agreement. A. The City authorized representative is Mike Robertson, City Administrator, 8899 Nashua Ave NE, Otsego, MN 55330-7314, phone (763) 441-4414 or his successor. B. Mn/DOT's authorized representative is Lynnette Roshell, Minnesota Department of Transportation, State Aid for Local Transportation, Mail Stop 500, St Paul, MN 55155, phone 651.282.6479, or her successor. Agreement no. xxxxx 2 IV. TORT LIABILITY. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs Mn/DOT liability. V. ASSIGNMENT. Neither party will assign or transfer any rights or obligations under this agreement without prior written approval of the other party. VI. AMENDMENTS. Any amendments/supplements to this Agreement must be in writing and be executed by the same parties who executed the original agreement, or their successors in office. VII. TERM OF AGREEMENT. This agreement will be effective upon execution by the City and by appropriate State officials, pursuant to Minnesota Statutes Section 16C.05, and will remain in effect for three (3) years from the effective date or until all obligations set forth in this agreement have been satisfactorily fulfilled, whichever occurs first. VIII. TERMINATION. This agreement may be terminated by the City or Mn/DOT at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City as set forth in this Agreement. In the event of such a termination the City will be entitled to reimbursement for Mn/DOT-approved federally eligible expenses incurred for work satisfactorily performed on the Project to the date of termination subject to the terms of this agreement. Agreement no. xxxxx IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CITY City certifies that the appropriate person(s) have executed the contract on its behalf as required by applicable resolutions, ordinances, or charter provisions By: Date: Title: By: _ Date: Title: El DEPARTMENT OF TRANSPORTATION By: Title: Director State Aid for Local Transportation Date: COMMISSIONER OF ADMINISTRATION Lo Date: Agreement no. xxxxx RESOLUTION NO. 2004 - RESOLUTION FOR AGENCY AGREEMENT BE IT RESOLVED, that pursuant to Minnesota Statute Section 161.36, the commissioner of Transportation be appointed as Agent of the City of Otsego to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Clerk are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 86721 ", a copy of which said agreement was before the City Council and which is made a part hereof by reference. Mayor City Clerk CERTIFICATION STATE OF MINNESOTA COUNTY OF WRIGHT I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of St. Otsego at a duly authorized meeting thereof held on the 28`h day of June, 2004, as shown by the minutes of said meeting in my possession. City Clerk Notary Public My Commission expires G:\Municipal\AOTSEGO\340\ot34OResforAgencyAgr.doc CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2004-_ RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT WHEREAS, the City Council directed the City Clerk and City Engineer to prepare a proposed assessment for the cost of improving O'Brian Avenue, City of Otsego Project No._; and WHEREAS, the clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL Otsego, MINNESOTA: • 1. A hearing shall be held on the _ day of , 2004 in the City Hall at p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the date of the adoption of the assessment. He may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 of interest will be charged through December 31 of the succeeding year. City Ordinance also allows partial pre -payment of the assessment amount. ADOPTED by the OTSEGO CITY COUNCIL this 28`h day of June, 2004. IN FAVOR: OPPOSED: CITY OF OTSEGO Larry Fournier, Mayor Judy Hudson, City Clerk 2 Parcel Parcel I.D. number Owner Address Location 118031001170 WAYNE E EHLEBRACHT JR 14151 87TH STREET NORTHEAST LT17, BLK1, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031001180 MICHAEL D & GWEN A NATUS 8600 O'BRIAN AVENUE NORTHEAST LT18, BLK1, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031001160 RANDY L & DONNA M LOHSE 14200 87TH STREET NORTHEAST LT16, BLK1, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031001150 DIANE M HILLYARD 14223 87TH STREET NORTHEAST LT15, BLK1, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 ALICE J BREDECK 14299 87TH STREET NORTHEAST 118031001140 ELK RIVER MN 55330 LT1 4, BLK1, VASSEUR'S OAK GROVE ESTATES ERNEST & JANE DAVIS P.O. BOX 292 ROGERS, MN 55374 118031001130 DAVID P & RITA C PETERSON 18718 232ND STREET LT13, BLK1, VASSEUR'S OAK GROVE ESTATES BIG LAKE MN 55309 DUANE A & MARLETTE R CORROW 14377 87TH STREET NORTHEAST 118031001120 ELK RIVER MN 55330 LT12, BLK1, VASSEUR'S OAK GROVE ESTATES RANDY THORESON 14377 87TH STREET NORTHEAST ELK RIVER MN 55330 118031001110 MICHAEL J & JANICE M BOIE 14435 87TH STREET NORTHEAST LT1 1, BLK1, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031002090 LARRY F FEELA 14464 87TH STREET NORTHEAST LT9, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 JEFFREY A KOSBAU 14418 87TH STREET NORTHEAST 118031002080 ELK RIVER MN 55330 LT8, BLK2, VASSEUR'S OAK GROVE ESTATES GEORGE C. VYSKOCIL P.O. BOX 476 ELK RIVER MN 55330 118031002070 CHARLES P&KRYSTAL L WAKNITZ 14380 87TH STREET NORTHEAST LT7, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031002060 ALLEN J & JACQUELINE VALERIUS 14328 87TH STREET NORTHEAST LT6, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031002050 TODD F & MABLE HUSS 14280 87TH STREET NORTHEAST LT5, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031002040 PAUL S SR&MARY L DAHLHEIMER 14250 87TH STREET NORTHEAST LT4, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031002030 LOREN J BUTLER 14186 87TH STREET NORTHEAST LT3, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031002020 JOANN A KEECH 14136 87TH STREET NORTHEAST LT2, BLK2, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 RICHARD G & MARY LESTER 8710 O'BRIAN AVENUE NORTHEAST 118031002011 ELK RIVER MN 55330 N175.2FT OF LT1, BLK2, VASSEUR'S OAK GROVE ESTATES GUY & M. E. CARROLL 8710 O'BRIAN AVENUE NORTHEAST ELK RIVER MN 55330 118031002010 14102 87TH STREET NORTHEAST LT1, BLK2, EX N 175.2FT , VASSEUR'S OAK GROVE BRIAN & JACOLYN M STELLMACH ELK RIVER MN 55330 ESTATES 118031003010 ANNA L CEDERBERG 12220 NOON DRIVE N 20OFT LT1, BLK3, VASSEUR'S OAK GROVE DAYTON MN 55327 ESTATES 118031003011 ROBERT L & DIANNE M CEDERBERG 8700 O'BRIAN AVENUE NORTHEAST S 1/2 LT1, BLK3, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031004011 MICHAEL J GREGERSEN 8591 O'BRIAN AVENUE NORTHEAST LT1, BLK4, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 118031004020 GUY F & EVELYN A ROWE 14031 87TH STREET NORTHEAST N 145FT LT2, BLK4, VASSEUR'S OAK GROVE ELK RIVER MN 55330 ESTATES 118031004021 MICHAEL J & NICOLE L MARTIN 8619 O'BRIAN AVENUE NORTHEAST LT2, BLK4, VASSEUR'S OAK GROVE ESTATES ELK RIVER MN 55330 G:/muni-' IkOTSEGO/ot355/OT355 Property_Owners ^/24/2004