ITEM 3.4 Jalger Avenue0
OtCI�egoF
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
October 13, 2014
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent
Lori Johnson, City Administrator
3.4
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff recommends approving the assessment roll for the Jagler Avenue and 100th Street
Improvements at the individual parcel waived amount of $14,259 for a total of $142,590.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No (unless assessment set above waived amount)
BACKGROUND/JUSTIFICATION
The Jalger Avenue and 100th Street Improvement project is complete. The project went very well and
we received several positive comments from the residents on how the project turned out. City staff has
reviewed the overall project costs versus the feasibility estimated costs, which were $128,331.00 and
$142,785.09, respectively. The costs for the paving portion of the project were very close to the
estimate included with the feasibility report as were project administration and overhead costs for
(including the efforts to obtain the assessment waivers) the project and the right-of-way vacation.
Storm water improvements that were not included in the feasibility report did result in the project
exceeding the feasibility estimate. During the project design, we found that improving the storm sewer
facilities would be critical to having a successful project. The existing storm sewer directed water from
City right-of-way down toward the river unabated and it was our opinion paving the street may
exasperate the issues. The new storm sewer includes infiltration areas and includes energy dissipating
design and devices to mitigate storm water issues. We have had some significant rainfalls since
installation and the new storm sewer has performed well. It was not possible to estimate the extent of
the storm sewer work as part of the feasibility report without the survey work that was done after the
project was approved.
With the addition of a 10th assessed parcel to the project for which the owner waived the same $14,259,
the total amount of waived assessments is $142,590 rather than the feasibility amount of $128,331.00.
The completed project costs are $142,785.09, which exceed the current waived amount by $195.09 or
0.14%. A Project Cost Summary Sheet is shown depicting all on the overhead costs for the project. For
small assessment projects such as these it is not uncommon to see overhead costs near 33% and on
future projects we will include 33% as the overhead in the feasibility report rather than 25%.
Due to the overage being storm water related and a fairly insignificant amount in comparison to the cost
to hold a public hearing, staff is recommending the $195.09 should be paid out of the "Out District"
Storm Sewer fund. The City Attorney has stated reopening the assessment hearing may allow parcel
owners an opportunity to contest the entire assessed amount including the waived portion which
constitutes 99.86% of the project costs.
SUPPORTING DOCUMENTS: ATTACHED X NONE
• Project Cost Summary —Jalger Avenue
• Proposed Assessment Roll
• Resolution 2014-67
Motion:
Motion to adopt Resolution 2014-67 approving the assessment roll for the Jalger Avenue and 100th
Street Improvement project to benefited at the waived amount of $14,259.00 per parcel for a total of
$142,590 with any amount not funded by assessment to be paid from the Out of District Storm water
Fund.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Waived Assessments and Out District Storm _ No
Water Fund
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
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RESOLUTION NO. 2014-67
RESOLUTION ADOPTING ASSESSMENT
WHEREAS, pursuant to proper notice duly given as required by law, the council
has met and heard and passed upon all objections to the proposed assessment for the
improvement of Jalger Avenue and 100th Street Improvements.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
OTSEGO, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the special assessment against the
lands named therein, and each tract of land therein included in hereby found to be
benefited by the proposed improvement in the amount of the assessment levied against
it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 15 years, the first of the installments to be payable on or before the first
Monday in January, 2015 shall bear interest at the rate of 3.4 percent per annum from
the date of the adoption of this assessment resolution. To the first installment shall be
added interest on the entire assessment from the date of this resolution until December
31, 2014. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certifications of the
assessment to the county auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the city clerk, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and the owner may, at any time thereafter, pay to the city clerk the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of
the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding
year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the
county auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
Adopted by the council this 13th day of October, 2014.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
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