05-23-11 CCITEM 3-2
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
MAY 23, 2011
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Stockamp; Councilmembers: Dan Scharber, Tom Darkenwald and Doug
Schroeder. Excused absence: CM Vern Heidner.
Staff: Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; Ron
Wagner, City Engineer; and Andy MacArthur, City Attorney and Brad Belair, Public Works
Supervisor.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor. Motion
carried.
3. Consider the following minutes.
3.1 May 9, 2011 City Council Meeting.
CM Scharber motioned to approve as written. Seconded by CM Schroeder. All in
favor. Motion carried.
3.2 May 9, 2011 Workshop.
CM Scharber said under item 2 should say City Engineer instead of City Administrator.
CM Scharber motioned to approve with change. Seconded by CM Darkenwald. All in
favor. Motion carried.
4. Open Forum: (5 minute limit]
4.1 SPECIAL PRESENTATION: Metro Appliance Recycling re: Clean Up Week
Mr. Jason Warehime, Metro Appliance Recycling, gave an update on the clean up week this
year.
There were 45 clean up vouchers handed out and 28 used. Mr. Warehime said there was not as
good of a turn out as last year which may be because last year the clean up week was
advertised in the Otsego View and this year with the change to quarterly issues it didn't make it
in. City Planner Licht said this will be on the Otsego View schedule for next year. Mr. Warehime
said that he is looking at expanding the program next year to include household items such as
mattresses, furniture etc and will work with city staff.
Ms. Heather Eidem, New River Medical Center, said the Healthy you Workshop held in April was
very successful, they had 200 women attend. New River Medical Center will be hosting a mind,
body, spirit, wellness support group at the Cancer Center the third Thursday of the month at 7
PM. City Planner Licht said that New River CEO Marshall Smith will have a special presentation
at the July 25, 2011 City Council meeting.
5. Consent Agenda. (Non -controversial items).
5.1 Approve Claims List.
5.2 Approve contract with Pitney Bowes/Postage machine.
5.3 Release LOC for TCO landscape escrow.
5.4 Approve Resolution 2011-23 designating MN Homeschool Youth Athletic Program
as a recognized recreation youth association.
5.5 Receive minutes of the April 11, 2011 Police Commission meeting.
City Council Meeting May 23, 2011. Page 2.
5.6 Receive minutes of the April 13, 2011 Parks and Recreation Commission meeting.
5.7 Approve quote for Well #7 repairs.
5.8. Approve Contract for generator maintenance.
CM Darkenwald motioned to approve. Seconded by CM Scharber. All in favor. Motion
carried.
6. Unfinished Business.
No items.
7. Public Works.
7.1 Consider purchase of utility vehicle.
CM Scharber excused himself from the meeting at 7:13 PM.
Public Works Supervisor Brad Belair reviewed quote for John Deere Gator TX utility vehicle. CM
Darkenwald asked how much was budgeted. Public Works Supervisor Belair said $15,000. CM
Darkenwald asked how many hours staff will be putting on the vehicle. Public Works Supervisor
Belair said he estimates 200-250 hours annually. It will be used for park maintenance two days
a week and tournaments or special projects.
Mayor Stockamp motioned to approve purchase of the John Deere Gator TX in the
amount of $8415.51 Seconded by CM Schroeder. All in favor. Motion carried.
7.2 Consider purchase of utility trailer.
Public Works Supervisor Brad Belair reviewed quote for a 21' Felling trailer in the amount of
$4000 financed out of the Public Works general fund.
CM Darkenwald motioned to approve purchase of trailer from Scharber & Sons in
the amount of $4000. Seconded by CM Schroeder. All in favor. Motion carried.
CM Scharber returned to the meeting at 7:23 PM.
Mayor Stockamp asked for an update on the Island View Estates drainage issue. Public Works
Supervisor Belair said he reviewed and there are no health or safety issues threatening septic
systems at this time but there is a considerable amount of water. City Planner Licht said this
item will be on the June 13, 2011 City Council meeting.
8. Daniel Licht, City Planner.
8.1 Approve plans and specs for Prairie Park splash pad and direction to obtain
quotes.
City Planner Licht presented the Planners report. City Planner Licht said the Parks & Recreation
Commission recommended approval of the proposed Plans and Specs at their May meeting and
recommend approval. Mayor Stockamp asked the estimate date of completion. City Planner
Licht said 30 days if approved at the June City Council meeting and could be done by the end of
July. Finance Director Groen said the project is to be funded out of the Community Facility
Fund.
CM Schroeder motioned to approve Resolution 2011-24 approving plans and
specifications for a splash pad at Prairie Park and direct staff to obtain quotes.
Seconded by Mayor Stockamp. All in favor. Motion carried.
City Council Meeting May 23, 2011. Page 3.
8.2 Quote for hazardous building materials survey at McDonald house.
City Planner Licht presented the Planners report
CM Darkenwald motioned to approve the quote from Veit & Companies, Inc to
perform a hazardous material survey a the McDonald house for $700.00. Seconded
by CM Scharber. All in favor. Motion carried.
9. Ron Wagner, City Engineer.
9.1 Update on Levee meeting.
City Engineer Wagner gave an update on the Wright County and US Army Corp of Engineers
Levee meeting held on May 171h
City Engineer Wagner said that the County had asked 26 property owners on Parrish Avenue to
attend a meeting to review the Otsego Levee. After review of the dike the US Army Corps of
Engineers found three items that need to be completed if they are to continue to provide
oversight of the levee, the dike sponsor which is Wright County, will need to complete the list of
items within the next two years. Some property owners at the meeting requested an extension
of the levee system to the west stating erosion concerns. The US Army Corp of Engineers said
that it is beyond the levee limits and a government sponsor would be needed. Wright County
has stated that they would not sponsor this. City Engineer Wagner suggested the City could
send a letter to the US Army Corp of Engineers asking for them to take another look at this.
Mayor Stockamp asked if the County is willing to fix the three items requested by the Corp at
their cost. City Engineer Wagner said yes.
Mayor Stockamp asked if the City received any response from the property owner on the east
side of Parrish after a letter was mailed out regarding erosion. City Engineer Wagner said he
received a call from Chip Martin and he explained the letter and that Mr. Martin would be
potentially liable for those costs. Mayor Stockamp asked if this is documented. City Planner Licht
said yes. CM Schroeder asked what would happen if the property owner where to sell the
property. City Planner Licht said the city could record letter so that it goes with the property.
The City Council directed City Attorney MacArthur and City Planner Licht to work on the
recording.
The City Council directed City Staff to send letter to US Army Corp of Engineers with copies sent
to the County, State and Federal government regarding the erosion issue as presented by City
Engineer Wagner. CM Scharber said to ask Wright County for a supporting letter.
9.2 W-WWTF replatting/property transfer quote.
City Engineer Wagner said that there are thirteen lots on the southerly portion of the West
Waste Water Treatment Facility that have a lot of trees and there is potential for liability if they
were to fall. This could be subdivided and returned to the property owners.
The City Council directed City Staff to contact the property owners and return back to them
with an update.
CM Darkenwald asked for an update on the US 169/IS 10 bridge project. City Engineer Wagner
said that the preconstruction meeting is scheduled for Wednesday, May 25, 2011 and he is
planning on attending along with the Elk River City Engineer.
10. Andrew MacArthur, City Attornex.
10.1 Rogers Area Youth Baseball Association agreement.
City Attorney MacArthur reviewed the agreement.
City Council Meeting May 23, 2011. Page 4.
CM Darkenwald motioned to approve the agreement with Rogers Area Youth
Baseball Association for use of the Prairie Creek Fields. Seconded by CM Schroeder.
CM Darkenwald amended his motioned to state Prairie Park Fields instead of Creek.
All in favor. Motion carried.
10.2. Northwest Diamond Girls Fast Pitch.
City Attorney MacArthur reviewed the agreement.
CM Darkenwald motioned to approve the agreement with Northwest Diamond Girls
Fast Pitch for use of the Prairie Park Fields. Seconded by CM Scharber. All in favor.
Motion carried.
City Attorney MacArthur said the mediation with GCI will be held at Otsego City Hall tomorrow
at 9 AM noting that CM Darkenwald and CM Schroeder will attend along with City Staff on
behalf of the City.
11. Council Items.
No items.
12. Gary Groen, Finance Director.
Finance Director Groen said that regarding the Well #7 repair in Riverwood National, 83 letters
explaining the repair were sent out Thursday, May 19, 2011. There will be limited water for a
period of 8-12 hours the repair will be starting at 9 AM. The City Council asked for a copy of
the letter sent out the residents.
13. Tami Loff, City Clerk.
No items.
14. Adjourn by 10 PM.
CM Scharber asked if the drinking fountains in the parks have been turned on yet. Public Works
Supervisor Belair said they have and that he will check on Frankfort Park.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 8:08 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp