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ITEM 5.1 Albertville Fire Chief10 CITY Ot�ego MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator October 27, 2014 PRESENTER(s): REVIEWED BY: ITEM #: Lori Johnson, City Administrator 5.1 AGENDA ITEM DETAILS RECOMMENDATION: Recommend Council review of and concurrence with Albertville Fire Chief/Fire Marshal/Emergency Manager job description. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BAC KG ROU N D/J U ST I F I CATION: At the most recent Albertville Otsego Joint Fire Advisory Commission on October 15, a draft Albertville Fire Chief/Fire Marshal/Emergency Managerjob description was presented for Committee review. A committee of Albertville fire fighters assisted Fire Chief Tate Mills with drafting the job description along with City Administrator Adam Nafstad and Finance Director Tina Lannes. The Commission was pleased with the description as presented and thanked the drafting committee for the well written description. The Committee made only two minor changes that are reflected in the attached job description. With those changes, the Commission fully supports the description as written. Because this will be the fire department's first full time chief, this position description reflects the need for both the leadership/management and the hands on aspects of the position. The description is well thought out and successfully balances the education, experience, certifications, and leadership skills and abilities needed in this position. The position includes the duties of fire chief, fire marshal, and emergency management. The main focus will be on providing fire protection and response through a well trained and equipped fire department. You will note that the position will provide emergency management leadership for the entire service area. Otsego will rely on the fire chief for emergency management coordination, training, preparation, and response. This is an important aspect of this position for Otsego. Additionally, the position will provide fire inspection and review of new and existing buildings within the service area as requested. When hired, the fire chief will be an employee of the City of Albertville; thus, the Otsego City Council does not need to approve the job description. However, the cities of Albertville and Otsego have been working together closely on all fire service related matters including initiating and implementing the addition of a full time chief. For that reason the Committee felt it was important for the Otsego Council to have an opportunity to review and comment on the job description. While action to adopt the job description is not necessary, a consensus of agreement with the description is requested before the Albertville Council acts to approve the description next week. The Albertville Council will take action to advertise for the position immediately following adoption of the job description. The Committee has identified a recruitment and selection plan for this position that includes Otsego representation. It is anticipated that the hiring decision will not be made until early 2015. SUPPORTING DOCUMENTS: X ❑ ATTACHED • Albertville Fire Chief/Fire Marshal/Eme POSSIBLE MOTION o NONE ncy Manager Job Description dated October, 2014 Please word motion as you would like it to appear in the minutes. No motion is necessary; however, City Council concurrence with the Albertville Fire Chief/Fire Marshall/Emergency Manager job description is recommended. BUDGET INFORMATION FUNDING: Included in 2015 Draft Budget ACTION TAKEN BUDGETED: X o YES pending final approval in December ❑ NO o APPROVED AS REQUESTED o DENIED o TABLED o OTHER (List changes) COMMENTS: P'VBERTV/(ZF FIRE o Job Description bertvi£3 I � October, 2014 ity Ufa. RE C�1E POSITION TITLE: Fire Chief/ Fire Marshall Emergency Manager DEPARTMENT: Fire ACCOUNTABLE TO: City Administrator PRIMARY OBJECTIVE This position provides effective leadership in directing, planning, and coordinating a Paid -on - Call Fire Department. The position oversees and is responsible for all service functions of the Albertville Fire Department and its service district, including, but not limited to, fire protection and emergency response, fire suppression, fire prevention and safety, training and safety of personnel, managing fire station facilities and equipment, administrative duties, and supervision of all fire department staff. The Fire Chief also serves as the Emergency Management Director and performs other duties as assigned. ESSENTIAL FUNCTIONS 1. FIRE CHIEF a. Administers, plans, and evaluates all activities of the Fire Department. b. Provides leadership and supervision to Fire Department personnel. Manages and evaluates personnel at the scene of emergencies and other settings. Required to respond to major incidents or incidents that require multi jurisdictional response. c. Delegates appropriate duties, responsibilities, and authority to supervisors, ranking officers, and training personnel. d. Administers the training and certification programs for Fire Department personnel to ensure content and consistency with applicable standards. e. Assures maintenance of all Fire Department facilities and equipment. f. Prepares annual Fire Department budget. Provides recommendations relating to purchase of fire equipment and apparatus to the City Council, Fire Committee, and other governmental agencies or groups. g. Provides well-defined information to the media regarding matters of importance and interest. h. Develops and recommends long-range plans for firefighting equipment, personnel, and facilities designed to meet the changing needs of the Department and community it serves. i. Prepares and presents a variety of reports concerning activities of the Fire Department to the City Council, Fire Committee, and other governmental agencies or groups. Fire Chief/Fire Marshal/Emergency Manager lbcrtvijjc October, 2014 Small Town Wng. 019 City Ufa. Page 2 of 5 j. Identifies Federal, State, and private grants; determines the scope of work for which the funds are needed; prepares proposals to obtain grants; administers grant funds accordingly. k. Appoints all Fire Department officers based on pre -established criteria as set forth in the Albertville Fire Department Standard Operating Guidelines. 1. Establishes, maintains, and oversees mutual aid agreements with neighboring fire departments. in. Participates in City Council Meetings, Fire Department Meetings, Drills and Trainings, and other governmental meetings. Serves on the Fire Department Relief Association Board. n. Promotes a cooperative working relationship with other city departments as well as county, state, and federal agencies. o. Directs the investigation of fire -damaged property to determine the cause and origin of fie and the value of the loss. p. Ensures that the Department is properly staffed, organized, equipped, and adequately trained. q. Oversees the recruitment, retention, supervision and development of Paid -on -Call personnel. Ensures compliance with City of Albertville Personnel Polices. r. Maintains the Albertville Fire Department SOG Manual. 2. FIRE MARSHAL a. Enforces related codes and ordinances. b. Administers fire inspection program, including, but not limited to: inspecting commercial, industrial, and multiple family structures; involvement in fire investigations; interpreting codes and issuing violation notices including recommendations to correct such violations. c. Establish and implement a public information program for adult and youth regarding fire safety, prevention, and emergency activities. d. Preplanning of commercial, industrial, and multiple family structures. A��bertville Fire Chief/Fire Marshal/Emergency Manager I October, 2014 Small Town LMnf Page 3 of 5 3. EMERGENCY MANAGER a. Serves as Emergency Management Director for the Fire District. b. Maintains the Fire District's Emergency Operation Plan (EOP). c. Maintains the Fire District's Emergency Resource Manual (ERM). d. Coordinates duties with the city administration in order to effectively respond to an emergency situation. e. Maintains and monitors the Emergency Warning Sirens to ensure adequate coverage in case of an emergency. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Education and Experience a. Associates degree in fire science, business, administration, or related field. Fire Department Management experience may be substituted for degree. b. Fire Officer experience with increased Command responsibility. Three to five years of supervisory experience preferred. c. Licensed firefighter with MBFTE (Minnesota Board of Firefighter Training and Education) meeting NFPA 1001 Standards. If not licensed, must obtain MBFTE license within 6 (six) months from date of hire. d. Minnesota State Certified as Fire Officer I or higher meeting NFPA 1021 Standards. e. Minnesota State Certified as Hazardous Material Operations or higher meeting NFPA 472 Standards. f. MNEMSRB (Minnesota Emergency Medical Services Regulatory Board) Certified EMR (First Responder), EMT or higher. g. NFA (National Fire Academy) or equivalent Leadership I,11, III. h. Minnesota State Certified as (FAO) Fire Apparatus Operator/Pumper or higher meeting NFPA 1002 Standards. i. NIMS (National Incident Management System) 700, 800; 100-400 Certifications. j. Must be proficient in Microsoft Office and Image Trend Fire Brigade Software. k. Must possess valid Minnesota Class D Driver's License or equivalent. 1. Minnesota State Certified as Fire Inspector I or higher meeting NFPA 1037 Standards, or ability to obtain the certification within 2 years of date of hire. 1b�rtvi j j � Fire Chief/Fire Marshal/Emergency Manager October, 2014 Small Town Uving. Big City Wo. Page 4 of 5 in. Homeland Security and Emergency Management Professional Certification, or ability to obtain certification within 2 years of date of hire. n. Knowledge of OSHA Safety Regulations and training requirements. 2. Knowledge, Skills and Abilities a. Professional/positive attitude: actively seeks opportunity for professional development. Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships to others, and self-confidence. Must represent the organization to other agencies, staff and citizens with a courteous, helpful, accurate, and businesslike attitude in all contact. Must have the ability to establish and maintain successful working relationships with those contacted in the course of work. Must have experience, understanding and enthusiastic support of public safety as a concept of inter -departmental cooperation and collaboration. b. Ability to develop and maintain excellent labor/management relations. Ability to cultivate ideas and/or suggestions from employees at all levels of the organization. c. Ability to respond to an Albertville Fire Department emergency scene within 20 minutes. 3. Additional Information a. This position will have a performance review annually. b. There will be a 120 day Probationary Period based on performance. c. This is an FLSA (Fair Labor Standards Act) exempt position. d. Fire Department physical agility test must be satisfactorily completed initially and annually thereafter. e. Criminal History Background Check must be completed after offer acceptance. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is frequently required to sit, talk or listen, stand, walk, manipulate, handle, or operate objects, tools, or controls, and reach with hands and aims. The employee is required, climb or balance, stoop, kneel, crouch, crawl, and taste or smell. lbcrtvii£ Fire Chief/Fire Marshal/Emergency Manager October, 2014 Small Town Uving. BIg City Uta. Page 5 of 5 The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. MENTAL REQUIREMENTS a. Reading Ability: The position requires the ability to read and comprehend text of some difficulty, requiring the understanding of technical procedures or specifications, and Ordinances. b. Writing: Excellent writing skills are required to assist in various writing tasks. c. Verbal Skills: Excellent verbal communication skills required to be consistent with providing understandable explanations and information to the public and city staff. d. Math Skills: Position requires the ability to perform basic math and fee calculations. e. Reasoning Ability: Must be able to respond to a great variety of general inquiries. f. Psychological evaluation, physical evaluation and drug screen will be administered prior to job offer. SELECTION GUIDELINES Formal application and resume; review of education and experience; oral interview; physical agility test, background check, final selection. NOTE: Appointees will be subject to completion of a required probationary period. The examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.