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01-26-04 CCITEM 3.1 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL JANUARY 26, 2004 6:30 PM 1. Mayor Lam Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:35 PM. Roll Call: Mayor Larry Fournier; Council members: Virginia Wendel, Jerry Struthers and Dan Scharber: CM Heidner arrived 6:55 PVL Staff. Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Andrew MacArthur, City Attorney; Dan Licht, City Planner and Ron Wagner, City Engineer. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. 2. Consider agenda approval Mayor Fournier requested to move Item 8.2. to Item 11.2., add under Item 9.3. Letter to MnDOT regarding the Highway 101 Access, and under Item 6.3. Consideration of a Moratorium until the Comprehensive Plan is updated. CM Struthers requested to add under Item 9.4. Wright County EDP. CM Struthers motioned adoption of the January 26, 2004 City Council Agenda as amended. Seconded by CM Scharber. All in favor. Motion carried. 3. Consider the following minutes 3.1. City Council Meeting of January 12 2004 CM Struthers motioned adoption. Seconded by CM Scharber. All in favor. Motion carried. 4. Open Forum: (5 minute limit) 4.1. Special Presentation: Ted Field Bonestroo Associates Update on East Sewer Plant Phase III Expansion Mr. Field was unable to attend this meeting and will attend next time. 4.2. Open Forum. John Darkenwald, 15815 70`h Street, Otsego, stated he is concerned with taxes with the Hwy 101 and 42 access turning into a overpass. Mr. Darkenwald asked the Council to be careful when eliminating acreage from commercial development. John Weicht, a commercial contractor, said he was asked to attend by Clem Darkenwald and spoke in support of having the Hwy 101 and 42 intersection as a full interchange to create more commercial development for Otsego. George Yankoupe, partner of Darkenwald Realty, feels that Otsego should keep all accesses on 101, which are vital to Otsego since there is a lot of traffic going through the City on County Roads 39, 42 and 37. Clem Darkenwald, owner of F & F Food Mart and developer of the Quaday Addition read the attached Letter. City Council Meeting of January 26, 2004. Page 2. Mayor Fournier responded that this City Council does support keeping 42 as a interchange and this will be discussed under Item 9.3. Mike Robertson noted that the City did request MnDOT to design a interchange during the Inter -Regional Corridor Study. Becky Tuttle, 15149 92"d Street, Jill Mulcare, 9560 Parkington Avenue and Cherisse Ruschmeier, 8420 Ogren Avenue, addressed the Council regarding the termination of the lease with Headstart. Mrs. Tuttle stated they want Headstart to continue in Otsego as her daughter attends Headstart. She feels this is a vital program to keep in Otsego. Mrs. Mulcare asked if the Council is aware that the City isn't renewing Headstart's lease at the old City Hall. Mayor Fournier explained that the Council made the decision not to renew the lease because the City needs the room and that Headstart has always known they could only lease until the City needs the space. Ms. Ruschmeier stated the Council should have planned for more room and suggested the City use the basement of the Old City Hall for storage and not kick the kids out to be bussed to another community. Mike Robertson said that the Historic Presentation Commission will be storing and displaying Otsego's historic artifacts in the building. He also went over the current leasing rates and explained that Headstart has had a great deal all these years. Councilmember Heidner arrived at 6:55 PM. 5_ Consent Agenda. (Non -controversial items). 5.1. Approve Claims List. 5.2. Temporary exception to Point -of -Sale Ordinance to the sale of Ken and Margaret Zachman parcel. 5.3. Payment Estimate No. 2 for $441,697.00 to Rice Lake Construction for West Wastewater Treatment Plant. 5.4. Pay Estimate No. 5 for Pump House 43 for $111,818.3 7 to EnComm Midwest, Inc. 5.5. Pay Estimate No. 3 for Water Tower 42 for $156,807.00 to CB&I 5.6. Pay Estimate No. 5 for Wells #4 and #5 for $39,729.00 to Traut Wells 5.7. Final Payment No. 8 for Ouaday Ave and 91" St for $49,299.49 to Arcon Construction. CM Struthers motioned adoption. Seconded by CM Wendel. All in favor. Motion carried. 6. Dan Licht, City Planner. 6.1. Farr Development: PUD Amendment to allow an entrance monument sign greater than the 32 sq. Feet allowed. Dan Licht presented the Planner's Report. Charlie from Farr Development agreed with the conditions. CM Heidner motioned to approve a PUD District amendment to allow an area identification sign at Kittredge Crossings in excess of 32 square feet in area, subject City Council Meeting of January 26, 2004. Page 3. to the six conditions listed in the Findings of Fact. Seconded by CM Scharber. All in favor. Motion carried. 6.2. Final Plat for Forest Hills. Dan Licht presented the Planner's Report. Ron Wagner presented the Engineering Report. CM Scharber motioned to approve a Final Plat of Forest Hills, subject to the four conditions listed in the Findings of Fact. Seconded by CM Heidner. All in favor. Motion carried. 6.3. Any other Planning Items. A. Discussion of placing a moratorium on Preliminary Platting while Updating the Comprehensive Plan, Both Andy MacArthur and Dan Licht said there may be some value from a moratorium as it will give the City time to go though the Comprehensive Plan. Mike Robertson explained that at this point in time staff tells developers to not submit any applications until the construction of Phase 3 of the East WWTP is ordered. After discussion with staff, it was the consensus of the Council not to pursue a moratorium. 7. Ron Wanner. Citv Eneineer. 7.1. Discuss Well #6 Proposed Site Locations. Ron Wagner went over the proposal and recommendation for a new well at the Well Site No. 1 location. Mike Robertson agreed with the recommendation. Mayor Fournier motioned to approve the Resolution authorizing to bid out Well No. 6. construction at Well Site No. 1. Seconded by CM Struthers. All in favor. Motion carried. 7.2. Consider Change Order #2 and Pay Estimate #6 for Trunk Watermain along CSAH #19 and 701h Street. The information for this was not in the Agenda Packet and Council requested to have in the next Council Agenda. 7.3. Any other Engineering Business. Mr. Wagner updated the Council on the various projects going on in the City. Water will be available in the West Otsego by the end of January. 8. Andrew MacArthur, City Attorney. 8.1. Nuisance Update Mr. MacArthur gave a Nuisance Update. 8.2. Closed Meeting for Attorney/Client privileges (removed to Item 11.2) 9. Council Items: 9.1. East and West Sewer Plant Update. Previously discussed. 9.2. Annexation Resolution CM Struthers motioned to adopt Resolution 2004-04 regarding Wright County's City Council Meeting of January 26, 2004. Page 4. position on the annexation dispute between the City of Monticello and the Town of Monticello. Seconded by CM Wendel. Voting For the Motion: Mayor Fournier, CM Wendel and CM Struthers. Voting Against the Motion: CM Scharber and CM Heidner. Motion carried three (3) to two (2). 9.3. Letter to MnDOT regarding access on 101. The Council discussed the intersection of Hwy 101 and 42 and agreed to request MnDOT to prepare concept plans with an interchange at 101 and 42. CM Scharber motioned for staff to prepare a letter for Mayor Fournier's signature stating the City's position for access at Highway 101 and County Road 42. Seconded by CM Heidner. All in favor. Motion carried. 9.4. Wright Countv EDP CM Struthers referred to the e-mail written January 22, 2004 between Mike Robertson and Noel LaBine, Wright County EDP. He said this e-mail was insulting. The Council agreed and wants Pat Sawatzke and all the EDP Board members to receive a copy of the e-mail. 10. Mike Robertson, City Administrator. 10.1 Public Works Equipment Planning Council reviewed the inventory and directed Mike Robertson to continue to work on future needs and bring it back to the Council. 11. Judy Hudson, City Clerk. 11.1. Clean Up Day. Judy Hudson went over her memo and the recent meeting of the Administrative Sub- committee. They met with Deb from the Elk River Landfill to work out a "Clean Up Month" held at the Elk River Landfill. This would replace "Clean Up Day". Vouchers will be issued at Otsego City Hall for residents to bring their "junk" to the landfill. CM Heidner motioned for that instead of "Clean Up Day of 2004" will have a "Clean Up Month 2004" for the month of May and for staff to work with the Elk River Waste Management Landfill. Seconded by CM Struthers. All in favor. Motion carried. 11.2. Board of Review Date. Judy Hudson said she received a letter from Gregory Kramber, Wright County Assessor, that Otsego's Board of Review has been set for April 22, 2004 at 6:30 PM. CM Scharber motioned to set Otsego's Board of Review for April 22, 2004, 6:30 PM. Seconded by Mayor Fournier. All in favor. Motion carried. 8.2. Closed Meeting for Attorney/Client privilege. CM Scharber motioned to close the meeting. Seconded by CM Wendel. All in favor. Motion carried. Meeting closed at 8:24 PM. City Council Meeting of January 26, 2004. Page 5. Roll Call: Mayor Larry Fournier; Council members: Virginia Wendel, Vern Heidner, Jerry Struthers and Dan Scharber. Staff. Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Andrew MacArthur, City Attorney; Dan Licht, City Planner and Ron Wagner, City Engineer. The closed meeting was held for attorney/client privilege. C1vI Scharber motioned to re -open the meeting. Seconded by CM Wendel. All in favor. Motion carried. Meeting opened at 9:09 PM. 12. Adiourn by 10 PM. CM Scharber asked that the Parks Commission be notified of the Extension Class. Mike Robertson said he will e-mail everyone. CM Wendel asked if Planning Commission Members Fry and Kolles have been notified to renew their terms. Mike Robertson will notify them. CM Struthers reminded Mike to write the County a letter on CSAH 37 and he asked when the Dog Ordinance will be on the agenda. CNI Wendel motioned to adjourn. Seconded by Mayor Fournier. All in favor. Motion carried. Meeting adjourned at 9:27 PM yor L�6 Fournier ATTES J d Hu so , City Clerk/Zoning Adm.