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07-25-11 CCCLAIMS LIST CITY COUNCIL MEETING JULY 25, 2011 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 07-20-2011 $ 352,826.16 Check # 50338 - 50407 PAYROLL 07-13-2011 $ 34,988.24 ELECTRONIC PYMTS FOR JULY: Bldg Permit Surcharge $ 1,588.84 Qwest $ 276.29 Centerpoint Energy $ 362.55 Dept. of Revenue -Fuel Tax $ 136.68 Dept. of Revenue -Sales Tax $ 4,492.00 Elk River Utilities $ 3,929.38 Wright -Hennepin $ 14,837.29 Delta Dental $ 1,114.49 Total $ 26,737.52 GRAND TOTAL $ 414,551.92 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 07/21/11 11:24 AM Page 1 *Check Summary Register© JULY 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050338 ICMA RETIREMENT TRUST 7/13/2011 $75.00 PLAN #304185 Paid Chk# 050339 PUBLIC EMPLOYEES RETIREME 7/13/2011 $3,998.65 #677600 PPE 7/9/11 Paid Chk# 050340 ALLIANCE BENEFIT GROUP HSA 7/13/2011 $526.93 PPE 7/9/11 CH DTD 7/13/11 Paid Chk# 050341 ADVANCED ENGINEERING AND 7/20/2011 $1,292.78 2011 1 & C SERVICES Paid Chk# 050342 AFFORDABLE SANITATION 7/20/2011 $1,977.13 PORTA RENTALS Paid Chk# 050343 AFLAC 7/20/2011 $1,465.52 SUPPLEMENTAL INSURANCE Paid Chk# 050344 AIRGAS NORTH CENTRAL 7/20/2011 $126.95 ARGON Paid Chk# 050345 ALL AMERICAN RESTORATION 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050346 ANDERSON IRRIGATION CO. IN 7/20/2011 $120.00 REPROGRAM CONTROLLER Paid Chk# 050347 B & D PLUMBING & HEATING IN 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050348 BATTERIES PLUS 7/20/2011 $95.65 BATTERY Paid Chk# 050349 BEAUDRY OIL & SERVICES INC. 7/20/2011 $1,679.50 GAS FOR WEST WWTF GENERATOR Paid Chk# 050350 BOB SABLE SERVICES 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050351 PATRICK BOYLE 7/20/2011 $90.00 BALL FIELD STRIPING Paid Chk# 050352 BROOKSHIRE, INC. 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050353 BUSINESS FORMS AND ACCOU 7/20/2011 $181.40 AP LASER CHECKS Paid Chk# 050354 COLBY & SHELIA CARTNEY 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050355 CITY OF ELK RIVER 7/20/2011 $84,902.72 2ND HALF 2011 FIRE CONTRACT Paid Chk# 050356 CITY OF OTSEGO 7/20/2011 $3,067.23 5850 RANDOLPH - EAST WWTF Paid Chk# 050357 COPELT EXTERIORS, INC. 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050358 COUNTRY EXTERIOR AND REM 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050359 COX PLUMBING 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050360 CUSTOM CREATIONS REMODEL 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050361 DAKOTA SUPPLY GROUP 7/20/2011 $548.75 METER REPAIR PARTS Paid Chk# 050362 ECM PUBLISHERS INC 7/20/2011 $960.00 LEGAL -STATEMENTS Paid Chk# 050363 ELK RIVER FLORAL 7/20/2011 $44.89 BRUMM FUNERAL Paid Chk# 050364 ENVENTIS TELECOM, INC. 7/20/2011 $565.21 TELEPHONE Paid Chk# 050365 EXECUTIVE TITLE NORTHWEST, 7/20/2011 $13.99 W/S REFUND - 11875 78TH ST Paid Chk# 050366 EXTERIOR SOLUTIONS 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050367 FINKEN'S WATER CENTERS 7/20/2011 $62.42 BOTTLED WATER Paid Chk# 050368 G & K TEXTILE LEASING SYSTE 7/20/2011 $742.65 MATS Paid Chk# 050369 GENE BAUER CONSTRUCTION L 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050370 GOPHER STATE ONE -CALL INC 7/20/2011 $336.50 LOCATE TICKETS Paid Chk# 050371 GRAINGER 7/20/2011 $324.65 SAFETY SUPPLIES Paid Chk# 050372 GREAT RIVER REMODELING 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050373 HAKANSON ANDERSON ASSOC 7/20/2011 $50,372.69 KITTREDGE Paid Chk# 050374 HD SUPPLY WATERWORKS, LT 7/20/2011 $1,051.89 DRAINTILE REPAIR SUPPLIES Paid Chk# 050375 HEALTH PARTNERS 7/20/2011 $6,120.90 AUG MEDICAL Paid Chk# 050376 HOME DEPOT CREDIT SERVICE 7/20/2011 $336.90 BATTERIES, CHARGER Paid Chk# 050377 JOHN DEERE GOVERNMENT SA 7/20/2011 $8,415.50 JD GATOR UTILITY VEHICLE Paid Chk# 050378 JOHN DEERE LANDSCAPES 7/20/2011 $160.31 PROSECUTOR WEED CONTROL Paid Chk# 050379 CHRISTINA & NICHOLAS KOENI 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050380 LARSON PLUMBING & HEATING 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050381 US HOME CORPORATION 7/20/2011 $113,925.49 RIVERPLACE 1-3 ESC REFUND Paid Chk# 050382 KEN & JILL LIEN 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050383 SANDY LINDENFELSER 7/20/2011 $79.37 MILEAGE TO CLERK SCHOOL Paid Chk# 050384 MENARDS 7/20/2011 $123.31 28" BY PASS LOPPER Paid Chk# 050385 METRO WEST INSPECTION SVC 7/20/2011 $7,800.00 BLDG INSP SVCS - 156 HRS Paid Chk# 050386 MINNESOTA COPY SYSTEMS 7/20/2011 $78.73 TOSHIBA ESTUDIO 282 MAINT/COPT Paid Chk# 050387 MINNESOTA UNEMPLOYMENT 1 7/20/2011 $47.46 2ND QTR 2011 - ACCT #7993041 Paid Chk# 050388 MONTICELLO ANIMAL CONTROL 7/20/2011 $360.00 ANIMAL CONTROL Paid Chk# 050389 NATIONAL CRIME PREVENTION 7/20/2011 $250.00 MCGRUFF ITEMS Paid Chk# 050390 NORTH STAR AWARDS & TROP 7/20/2011 $13.36 LORI JOHNSON NAME PLATES Paid Chk# 050391 HSBC BUSINESS SOLUTIONS 7/20/2011 $429.07 SPRAYER Paid Chk# 050392 OFFICEMAX -A BOISE CO 7/20/2011 $134.20 OFFICE SUPPLIES Paid Chk# 050393 OGUNDEHIN, ADETUTU 7/20/2011 $49.10 W/S REFUND - 11358 75TH ST CITY OF OTSEGO 07/21/11 11:24 AM Page 2 *Check Summary Register© JULY 2011 Name Check Date Check Amt Paid Chk# 050394 PATRIOT SERVICE NETWORK, 1 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050395 PEOPLE SERVICE INC. 7/20/2011 $48,750.00 MONTHLY SERVICE Paid Chk# 050396 RICOH AMERICAS CORPORATIO 7/20/2011 $1,037.28 2ND QTR 2011 COPIES Paid Chk# 050397 RIVERSIDE CONST OF MONTICE 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050398 ROYAL ROOFING, INC. 7/20/2011 $0.00 SURCHARGE REFUND Paid Chk# 050399 SOFTRONICS, INC. 7/20/2011 $4,327.77 PW - LABOR Paid Chk# 050400 SRF CONSULTING GROUP, INC. 7/20/2011 $1,194.23 PRAIRIE PARK SPLASH PAD Paid Chk# 050401 TOWN & COUNTRY LANDSCAPI 7/20/2011 $1,238.13 RESIDENTIAL MOWING - TO BE ASS Paid Chk# 050402 TR COMPUTER SALES LLC 7/20/2011 $60.00 PW REPORT Paid Chk# 050403 TRYCO LEASING INC. 7/20/2011 $57.55 ESTUDIO 282 COPIER Paid Chk# 050404 US INTERNET 7/20/2011 $51.25 SECURENCE - AUG Paid Chk# 050405 VERIZON WIRELESS 7/20/2011 $97.22 LAP TOP SERVICE Paid Chk# 050406 XCEL ENERGY 7/20/2011 $2,955.88 5740 RANDOLPH - WELL #8 Paid Chk# 050407 ZIEGLER INC 7/20/2011 $110.05 VALVE Total Checks $352,826.16 FILTER: None CITY OF OTSEGO 07/21/11 11:25 AM Page 1 *Check Detail Register© JULY 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# d-563-36--"--7/13/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $75.00 PPE 7/9/11 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 050339 7/13/2011 PUBLIC EMPLOYEES RETIREMENT FD G 250-21801 BUILDING PERMIT SURCHARGE E 101-41400-121 PERA $259.43 #677600 PPE 7/9/11 E 101-41600-121 PERA $509.64 #677600 PPE 7/9/11 E 101-43100-121 PERA $1,103.46 #677600 PPE 7/9/11 E 250-42410-121 PERA $179.47 #677600 PPE 7/9/11 E 601-49400-121 PERA $47.71 #677600 PPE 7/9/11 G 101-21704 PERA $1,851.24 #677600 PPE 7/9/11 E 602-49450-121 PERA $47.70 #677600 PPE 7/9/11 Aal PUBLIC EMPLOYEES RETIREMENT FD $3,998.65 Paid Chk# 050340 7/13/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $526.93 PPE 7/9/11 CH DTD 7/13/11 Total ALLIANCE BENEFIT GROUP $526.93 Paid Chk# 050341 7/20/2011 AE2S E 602-49450-500 Capital Outlay (GENERAL) $1,034.22 27978 2011 1 & C SERVICES E 601-49400-500 Capital Outlay (GENERAL) $258.56 27978 2011 1 & C SERVICES Total AE2S $1,292.78 Paid Chk# 050342 7/20/2011 AFFORDABLE SANITATION E 1 01-45200-41 0 Rentals (GENERAL) $1,726.13 9808 PORTA RENTALS E 101-45200-410 Rentals (GENERAL) $251.00 9810 PORTAS FOR BASEBALL TOURNAMENT Total AFFORDABLE SANITATION $1,977.13 Paid Chk# 050343 7/20/2011 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $1,465.52 96662 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $1,465.52 Paid Chk# 050344 7/20/2011 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $38.25 105403200 ACETYLENE/OXYGEN/HAZMAT E 101-43100-210 Operating Supplies (GENERAL) $88.70 105430986 ARGON Total AIRGAS, INC. $126.95 Paid Chk# 050345 7/20/2011 ALL AMERICAN RESTORATION G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total ALL AMERICAN RESTORATION $0.00 Paid Chk# 050346 7/20/2011 ANDERSON IRRIGATION E 101-45200-400 Repairs & Maint - Cont $120.00 WEB000144 REPROGRAM CONTROLLER Total ANDERSON IRRIGATION $120.00 Paid Chk# 050347 7/20/2011 B & D PLUMBING & HEATING INC G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total B & D PLUMBING & HEATING INC $0.00 Paid Chk# 050348 7/20/2011 BATTERIES PLUS E 101-45200-210 Operating Supplies (GENERAL) $95.65 033-824057 BATTERY Total BATTERIES PLUS $95.65 Paid Chk# 050349 7/20/2011 BEAUDRY OIL & SERVICES INC. E 602-49450-202 Gas & Oil $1,679.50 762641 GAS FOR WEST WWTF GENERATOR CITY OF OTSEGO 07/21/11 11:25 AM Page 2 *Check Detail Register© JULY 2011 Check Amt Invoice Comment Total BEAUDRY OIL & SERVICES INC. $1,679.50 Paid Chk# 050350 7/20/2011 BOB SABLE SERVICES G 250-21801 BUILDING PERMIT SURCHARGE $9.00 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($9.00) SURCHARGE REFUND Total BOB SABLE SERVICES $0.00 Paid Chk# 050351 7/20/2011 BOYLE, PATRICK E 101-45200-390 Contracted Services $90.00 130865 BALL FIELD STRIPING Total BOYLE, PATRICK $90.00 G250-21801 BUILDING PERMIT SURCHARGE Paid Chk# 050352 7/20/2011 BROOKSHIRE, INC. SURCHARGE REFUND Total COUNTRY EXTERIOR AND REMODEL G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total BROOKSHIRE, INC. $0.00 G 250-21801 BUILDING PERMIT SURCHARGE Paid Chk# 050353 7/20/2011 BUSINESS FORMS AND ACCOUNTING SURCHARGE REFUND E 101-41600-201 Office Supplies and Expenses $181.40 44800 AP LASER CHECKS otal BUSINESS FORMS AND ACCOUNTING $181.40 Paid Chk# 050354 7/20/2011 CARTNEY, COLBY & SHELIA G250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total CARTNEY, COLBY & SHELIA $0.00 Paid Chk# 050355 7/20/2011 CITY OF ELK RIVER E 210-42200-390 Contracted Services $84,902.72 201107112429 2ND HALF 2011 FIRE CONTRACT Total CITY OF ELK RIVER $84,902.72 Paid Chk# 050356 7/20/2011 CITY OF OTSEGO E 602-49450-322 Utilities $12.89 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $156.47 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $591.02 5400 RANDOLPH - IRRIG E 101-45200-322 Utilities $608.97 11313 77TH - IRRIG E 101-45200-322 Utilities $238.33 10400 71 ST - IRRIG E 101-45200-322 Utilities $317.85 6480 MASON - IRRIG E 101-45200-322 Utilities $574.67 15501 83RD - IRRIG E 602-49450-322 Utilities $12.77 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $119.54 5850 RANDOLPH - EAST WWTF E 602-49450-322 Utilities $434.72 7551 LANCASTER -WEST WWTF Total CITY OF OTSEGO _ $3,067.23 Paid Chk# 050357 7/20/2011 COPELT EXTERIORS, INC.�� G250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total COPELT EXTERIORS, INC. $0.00 Paid Chk# 050358 7/20/2011 COUNTRY EXTERIOR AND REMODEL G250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total COUNTRY EXTERIOR AND REMODEL $0.00 Paid Chk# 050359 7/20/2011 COX PLUMBING�� G250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total COX PLUMBING $0.00 Paid Chk# 050360 7/20/2011 CUSTOM CREATIONS REMODELING G 250-21801 BUILDING PERMIT SURCHARGE $9.00 SURCHARGE REFUND CITY OF OTSEGO 07/21/11 11:25 AM Page 3 *Check Detail Register© JULY 2011 Paid Chk# 050364 7/20/2011 Check Amt Invoice Comment G250-21801 BUILDING PERMIT SURCHARGE ($9.00) E 101-41400-320 SURCHARGE REFUND Total CUSTOM CREATIONS REMODELING $0.00 E 101-43100-225 Uniforms/Clothing Allowance Paid Chk# 050361 7/20/2011 DAKOTA SUPPLY GROUP --- E 101-43100-225 Uniforms/Clothing Allowance E 601-49400-210 Operating Supplies (GENERAL) $486.14 6910357 ITRON BATTERY E 601-49400-203 Other Supplies $62.61 6958116 METER REPAIR PARTS $42.40 Total DAKOTA SUPPLY GROUP $548.75 E 101-43100-225 Uniforms/Clothing Allowance Paid Chk# 050362 7/20/2011 ECM PUBLISHERS INC UNIFORMS & MATS E 101-41940-390 Contracted Services E 101-41400-350 Print/Binding (GENERAL) $105.00 335452 LEGAL - PUBLIC HEARING E 101-41600-350 Print/Binding (GENERAL) $855.00 336137 LEGAL -STATEMENTS Total ECM PUBLISHERS INC $960.00 $4.50 Paid Chk# 050363 7/20/2011 ELK RIVER FLORAL PERMIT SURCHARGE ($4.50) E 101-41400-310 Miscellaneous $44.89 11JUN3006 BRUMM FUNERAL Total ELK RIVER FLORAL $44.89 Paid Chk# 050364 7/20/2011 E 250-42410-320 Telephone E 101-43100-320 Telephone E 101-41400-320 Telephone ENVENTIS $282.61 $141.30 $141.30 Total ENVENTIS $565.21 Paid Chk# 050365 7/20/2011 EXECUTIVE TITLE NORTHWEST, LLC R 601-37150 WATER SALES $13.99 Total EXECUTIVE TITLE NORTHWEST, LLC $13.99 Paid Chk# 050366 7/20/2011 EXTERIOR SOLUTIONS G250-21801 BUILDING PERMIT SURCHARGE $4.50 G250-21801 BUILDING PERMIT SURCHARGE ($4.50) T t I EXTERIOR SOLTI TELEPHONE TELEPHONE TELEPHONE W/S REFUND - 11875 78TH ST SURCHARGE REFUND SURCHARGE REFUND o a U ONS $0.00 Paid Chk# 050367 7/20/2011 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $62.42 BOTTLED WATER Total FINKEN'S WATER CARE $62.42 Paid Chk# 050368 7/20/2011 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $104.99 1043734126 UNIFORMS & MATS E 101-41940-390 Contracted Services $126.16 1043734127 MATS E 101-43100-225 Uniforms/Clothing Allowance $42.40 1043738876 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $69.39 1043743633 UNIFORMS & MATS E 101-41940-390 Contracted Services $126.16 1043743634 MATS E 101-43100-225 Uniforms/Clothing Allowance $42.40 1043748395 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $104.99 1043753132 UNIFORMS & MATS E 101-41940-390 Contracted Services $126.16 1043753133 MATS Total G & K TEXTILE LEASING SYSTEM $742.65 Paid Chk# 050369 7/20/2011 GENE BAUER CONSTRUCTION L.L.P. G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total GENE BAUER CONSTRUCTION L.L.P. $0.00 Paid Chk# 050370 7/20/2011 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $336.50 15832 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $336.50 Paid Chk# 050371 7/20/2011 GRAINGER ..s E 101-43100-210 Operating Supplies (GENERAL) E 101-43100-227 Safety supplies $126.29 9585319362 LINERS $198.36 9585319362 SAFETY SUPPLIES CITY OF OTSEGO 07/21/11 11:25 AM Page 4 *Check Detail Register© JULY 2011 Check Amt Invoice Comment Total GRAINGER $324.65 Paid Chk# 050372 7/20/2011 GREAT RIVER REMODELING G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total GREAT RIVER REMODELING $0.00 Paid Chk# 050373 7/20/2011 HAKANSON ANDERSON ASSOC INC $3,392.80 G 701-22315 RIVERWOOD NATIONAL $42.75 28177 RIVERWOOD NAT'L E 101-41560-302 Engineering Fees $125.00 28178 WFE/GCI G 701-22315 RIVERWOOD NATIONAL $240.00 28179 RIVERWOOD GRADING REVIEWS G 701-22397 SUNRAY FARMS 2ND $120.00 28179 SUNRAY FARMS 2 GRADING REVIEW R 101-34330 GRADING REVIEWS $720.00 28179 GRADING REVIEWS G 701-22366 MARTIN FARMS $120.00 28179 MARTIN FARMS GRADING REVIEWS E 403-43100-302 Engineering Fees $2,103.72 28183 70TH ST (MARLOWE TO MF) E 101-41560-302 Engineering Fees $918.32 28185 OTSEGO NPDES PHASE II E 222-49490-302 Engineering Fees $429.00 28185 OTSEGO NPDES PHASE II E 408-43100-302 Engineering Fees $402.69 28186 OTSEGO CREEK N RESTORATION PROJ E 203-45210-302 Engineering Fees $1,566.27 28188 NASHUA AVE/PR PK TRAIL E 203-45210-302 Engineering Fees $3,558.70 28189 OTSEGO ELEM BIKE TRAIL E 203-45210-302 Engineering Fees $50.00 28191 FRANKFORT PARK E 208-45210-302 Engineering Fees $743.01 28191 PRAIRIE PARK SOCCER FIELD EST E 208-45210-302 Engineering Fees $1,058.91 28191 PRAIRIE PARK SPLASH PAD E 208-45210-302 Engineering Fees $817.05 28191 GEN'L PARK MAINTENANCE E 101-41560-302 Engineering Fees $200.00 28193 PW MTG E 101-41560-302 Engineering Fees $1,526.50 28194 STAFF MTGS E 101-41400-391 GIS Services $35.75 28196 GIS INFORMATION E 602-49450-302 Engineering Fees $1,671.90 28197 L1 131 - PL CRK FARMS, W FACILITY REPLAT E 403-43100-302 Engineering Fees $6,611.69 28200 85TH ST ROW ACQUISITION E 101-41400-348 Maps $4,357.52 28205 GOPHER ONE CALL MAPS E 101-41560-302 Engineering Fees $828.06 28206 2011 MSAA E 403-43100-302 Engineering Fees $3,632.87 28207 70TH ST (MF TO OAKWOOD) G 701-22380 RIVERPLACE 1ST $337.31 28208 RIVERPLACE G 701-22431 PLEASANT CRK 4TH $39.19 28208 PLEASANT CREEK FARM G 701-22374 KITTREDGE FINAL $284.51 28208 KITTREDGE E 101-41560-302 Engineering Fees $568.24 28208 WETLAND CONS ACT G 701-22434 Crimson Ponds West $78.38 28208 CRIMSON PONDS WEST E 203-45210-302 Engineering Fees $7,842.50 28210 SAFE ROUTES TO SCHOOL E 414-43100-302 Engineering Fees $912.34 28213 SIRENS E 101-41560-302 Engineering Fees $1,927.14 28213 MISC ENG E 601-49400-302 Engineering Fees $1,324.12 28213 MISC W/S E 602-49450-302 Engineering Fees $215.84 28213 MISC W/S E 101-41560-302 Engineering Fees $1,537.97 28213 MISC GRADING E 250-42410-302 Engineering Fees $450.00 28213 MISC PERMITS E 101-41560-302 Engineering Fees $2,975.44 28214 ISLAND VIEW/KADLER SW ISSUES Total HAKANSON ANDERSON ASSOC INC $50,372.69 Paid Chk# 050374 7/20/2011 HD SUPPLY WATERWORKS, LTD E 101-45200-220 Repair/Maint Supply (GENERAL) $246.48 3194118 DRAINTILE REPAIR SUPPLIES E 222-49490-220 Repair/Maint Supply (GENERAL) $805.41 3267298 SW REPAfR/SUNRAY & 75TH Total HD SUPPLY WATERWORKS, LTD $1,051.89 Paid Chk# 050375 7/20/2011 HEALTH PARTNERS E 101-43100-123 Health $3,392.80 37976366 AUG MEDICAL E 101-41600-123 Health $1,013.50 37976366 AUG MEDICAL E 101-41400-123 Health $555.60 37976366 AUG MEDICAL E 250-42410-123 Health $1,159.00 37976366 AUG MEDICAL CITY OF OTSEGO *Check Detail Register© JULY 2011 Check Amt Invoice Comment Total HEALTH PARTNERS $6,120.90 Paid Chk# 050376 7/20/2011 HOME DEPOT E 101-43100-240 Small Tools/Equipment $265.02 2094323 BATTERIES, CHARGER E 101-43100-393 Sign & Signal Mat'I Purchased $71.88 6028038 CONCRETE FOR SIGNS Total HOME DEPOT $336.90 Paid Chk# 050377 7/20/2011 JOHN DEERE GOVERNMENT SALES E 206-43100-501 Equipment $8,415.50 111082091 JD GATOR UTILITY VEHICLE Total JOHN DEERE GOVERNMENT SALES $8,415.50 Paid Chk# 050378 7/20/2011 JOHN DEERE LANDSCAPES E 101-43100-210 Operating Supplies (GENERAL) $160.31 58491648 PROSECUTOR WEED CONTROL Total JOHN DEERE LANDSCAPES $160.31 Paid Chk# 050379 7/20/2011 KOENIG, NICHOLAS & CHRISTINA G250-21801 BUILDING PERMIT SURCHARGE $4.50 G250-21801 BUILDING PERMIT SURCHARGE ($4.50) _ Total KOENIG, NICHOLAS & CHRISTINA $0.00 Paid Chk# 050380 7/20/2011 LARSON PLUMBING & HEATING G 250-21801 BUILDING PERMIT SURCHARGE $4.50 G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) Total LARSON PLUMBING & HEATING $0.00 Paid Chk# 050381 7/20/2011 LENNAR CORPORATION G 701-22354 ORRIN THOMO CONCEPT ($495.00) G 701-21852 RIVERPLACE 1/3 ROAD VACATION $139.26 R 101-34330 GRADING REVIEWS ($840.00) G 701-22479 RIVERPLACE 3RD ADDITION $8,388.46 G 701-22445 RIVER PLACE II $103,359.37 G 701-22380 RIVERPLACE 1ST $4,333.40 R 101-34330 GRADING REVIEWS ($960.00) Total LENNAR CORPORATION $113,925.49 Paid Chk# 050382 7/20/2011 LIEN, KEN & JILL SURCHARGE REFUND SURCHARGE REFUND SURCHARGE REFUND SURCHARGE REFUND RIVERPLACE 1-3 ESC REFUND RIVERPLACE 1-3 ESC REFUND RIVERPLACE 1-3 ESC REFUND RIVERPLACE 1-3 ESC REFUND RIVERPLACE 1-3 ESC REFUND RIVERPLACE 1-3 ESC REFUND RIVERPLACE 1-3 ESC REFUND G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total LIEN, KEN & JILL $0.00 Paid Chk# 050383 7/20/2011 LINDENFELSER, SANDY E 101-41400-321 Mileage/Travel $79.37 MILEAGE TO CLERK SCHOOL Total LINDENFELSER, SANDY $79.37 Paid Chk# 050384 7/20/2011 MENARDS� E 1 01-45200-21 0 Operating Supplies (GENERAL) $108.41 75170 TRASH CANS W/LIDS E 101-45200-240 Small Tools/Equipment $14.90 77166 28" BY PASS LOPPER Total MENARDS $123.31 07/21/11 11:25 AM Page 5 Paid Chk# 050385 7/20/2011 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $7,800.00 BLDG INSP SVCS - 156 HRS Total METRO WEST INSPECTION SVC INC. $7,800.00 Paid Chk# 050386 7/20/2011 MINNESOTA COPY SYSTEMS E 101-41400-413 Office Equipment Rentals $57.35 72889 TOSHIBA ESTUDIO 45 MAINT/COPIES E 101-43100-413 Office Equipment Rentals $21.38 72890 TOSHIBA ESTUDIO 282 MAINT/COPIES Total MINNESOTA COPY SYSTEMS $78.73 Paid Chk# 050387 7/20/2011 MINNESOTA UNEMPLOYMENT INS CITY OF OTSEGO 07/21/11 11:25 AM Page 6 *Check Detail Register© JULY 2011 Check Amt Invoice Comment E 101-43100-140 Unemployment Comp (GENERAL $47.46 2ND QTR 2011 - ACCT #7993041 Total MINNESOTA UNEMPLOYMENT INS $47.46 v. Paid Chk# 050388 7/20/2011 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $360.00 558-JUL ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $360.00 Paid Chk# 050389 7/20/2011 NATIONAL CRIME PREVENTION E 101-42150-310 Miscellaneous $59.00 146541 MCGRUFF ITEMS E 101-42150-310 Miscellaneous $191.00 146775 MCGRUFF ITEMS Total NATIONAL CRIME PREVENTION $250.00 Paid Chk# 050390 7/20/2011 NORTH STAR AWARDS E 101-41400-413 Office Equipment Rentals G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) E 101-41400-310 Miscellaneous $13.36 3189 LORI JOHNSON NAME PLATES Total NORTH STAR AWARDS $13.36 $14,703.46 18085 Paid Chk# 050391 7/20/2011 NORTHERN TOOL & EQUIPMENT CO 18085 E 601-49400-390 Contracted Services E 101-43100-210 Operating Supplies (GENERAL) $42.90 191014238 ADJ EYE ASSEMBLY E 101-45200-240 Small Tools/Equipment $10.72 193091231 POWER PLUG FOR SPRAYER E 101-45200-240 Small Tools/Equipment $375.45 24241257 SPRAYER Total NORTHERN TOOL & EQUIPMENT CO $429.07 Paid Chk# 050392 E 101-41400-201 7/20/2011 OFFICEMAX Office Supplies and Expenses $134.20 739817 Total OFFICEMAX $134.20 Paid Chk# 050393 7/20/2011 OGUNDEHIN, ADETUTU R 601-37150 WATER SALES $49.10 Total OGUNDEHIN, ADETUTU $49.10 Paid Chk# 050394 7/20/2011 PATRIOT SERVICE NETWORK, INC G 250-21801 BUILDING PERMIT SURCHARGE $4.50 E 101-41400-413 Office Equipment Rentals G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) Total RICOH AMERICAS CORPORATION Total PATRIOT SERVICE NETWORK, INC. $0.00 Paid Chk# 050397 7/20/2011 RIVERSIDE CONST OF Paid Chk# 050395 7/20/2011 PEOPLE SERVICE INC. G 250-21801 BUILDING PERMIT SURCHARGE E 601-49400-390 Contracted Services $14,703.46 18085 E 602-49450-390 Contracted Services $1,014.21 18085 E 601-49400-390 Contracted Services $457.79 18085 E 602-49450-390 Contracted Services $32,574.54 18085 Total PEOPLE SERVICE INC. $48,750.00 G 250-21801 BUILDING PERMIT SURCHARGE OFFICE SUPPLIES W/S REFUND - 11358 75TH ST SURCHARGE REFUND SURCHARGE REFUND MONTHLY SERVICE RETRO - JULY RETRO - JULY MONTHLY SERVICE Paid Chk# 050396 7/20/2011 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $1,037.28 412764199 2ND QTR 2011 COPIES Total RICOH AMERICAS CORPORATION $1,037.28 Paid Chk# 050397 7/20/2011 RIVERSIDE CONST OF MONTICELLO G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total RIVERSIDE CONST OF MONTICELLO $0.00 Paid Chk# 050398 7/20/2011 ROYAL ROOFING, INC. G 250-21801 BUILDING PERMIT SURCHARGE $4.50 SURCHARGE REFUND G 250-21801 BUILDING PERMIT SURCHARGE ($4.50) SURCHARGE REFUND Total ROYAL ROOFING, INC. $0.00 Paid Chk# 050399 7/20/2011 SOFTRONICS, INC. E101-41400-391 GIS Services E 101-41400-390 Contracted Services $150.00 2359 GIS - LABOR $1,317.20 2359 ADMIN - LABOR CITY OF OTSEGO 07/21/11 11:25 AM Page 7 *Check Detail Register© JULY 2011 Paid Chk# 050400 7/20/2011 SRF CONSULTING GROUP, INC. E 208-45210-390 Contracted Services $1,194.23 Check Amt Invoice Comment E 101-41400-201 Office Supplies and Expenses $42.75 2359 ADMIN IT - CD/DVD DISKS E 101-41400-501 Equipment $1,013.01 2359 ADMIN - LAPTOP, FAN, SFTWR, SPEAKERS E 602-49450-390 Contracted Services $50.00 2359 UTIL - LABOR E 601-49400-390 Contracted Services $50.00 2359 UTIL - LABOR E 101-41400-390 Contracted Services $300.00 2359 ADMIN IT - LABOR E 101-43100-390 Contracted Services $50.00 2359 PW - LABOR E 101-41600-390 Contracted Services $150.00 2359 FIN - LABOR E 250-42410-201 Office Supplies and Expenses $319.50 2359 BLDG - FAN, HARD DRIVE, SFTWR E 250-42410-390 Contracted Services $885.31 2359 BLDG - LABOR E 601-49400-322 Total SOFTRONICS, INC. $4,327.77 $2,314.08 5740 RANDOLPH - WELL #8 Paid Chk# 050400 7/20/2011 SRF CONSULTING GROUP, INC. E 208-45210-390 Contracted Services $1,194.23 5521.00-49 PRAIRIE PARK SPLASH PAD Total SRF CONSULTING GROUP, INC. $1,194.23 Total US INTERNET $51.25 Paid Chk# 050401 7/20/2011 TOWN & COUNTRY LANDSCAPING Paid Chk# 050405 7/20/2011 E 101-45200-390 Contracted Services $596.88 3212 FERTILIZE FRANKFORT PARK G 250-12300 Special Assess Rec-Deferred $641.25 3236 RESIDENTIAL MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $1,238.13 VERIZON WIRELESS $97.22 Paid Chk# 050402 7/20/2011 TR COMPUTER SALES LLC 7/20/2011 XCEL ENERGY E 250-42410-390 Contracted Services $60.00 75959 PW REPORT Total TR COMPUTER SALES LLC $60.00 RIVERPOINTE LIGHTS E 101-45200-322 Paid Chk# 050403 7/20/2011 TRYCO LEASING INC. E 101-43100-413 Office Equipment Rentals Total TRYCO LEASING INC. Paid Chk# 050404 7/20/2011 US INTERNET $57.55 5569 ESTUDIO 282 COPIER $57.55 E 101-41400-390 Contracted Services $51.25 942487 SECURENCE -AUG Total US INTERNET $51.25 Paid Chk# 050405 7/20/2011 VERIZON WIRELESS E 101-43100-320 Telephone $97.22 2596683110 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 050406 7/20/2011 XCEL ENERGY E 101-43160-322 Utilities $202.08 RIVERPOINTE LIGHTS E 101-45200-322 Utilities $203.68 5400 RANDOLPH - PARK E 101-43160-322 Utilities $34.47 16501 53RD - ST LIGHT E 601-49400-322 Utilities $201.57 16575 61 ST - WT #3 E 601-49400-322 Utilities $2,314.08 5740 RANDOLPH - WELL #8 Total XCEL ENERGY $2,955.88 Paid Chk# 050407 7/20/2011 ZIEGLER INC E 101-43100-220 Repair/Maint Supply (GENERAL) $110.05 PC080332401 VALVE Total ZIEGLER INC $110.05 10100 BANK OF ELK RIVER $352,826.16 CITY OF OTSEGO 07/21/11 11:25 AM Page 8 *Check Detail Register© JULY 2011 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $39,684.85 203 PARK DEVELOPMENT $13,017.47 206 CAPITAL EQUIPMENT REVOLVING $8,415.50 208 COMMUNITY FACILITIES FUND $3,813.20 210 ER Fire District $84,902.72 222 Citywide Stormwater(NPDES II) $1,234.41 250 Comm. Dev. & Bldg Safety $12,113.64 403 COLLECTOR RDS (FORMERLY MSA) $12,348.28 408 Otsego Creek Watershed $402.69 414 Revolving Capital Improvements $912.34 601 WATER FUND $19,969.13 602 SEWER FUND $39,024.30 701 DEVELOPMENT ESCROWS FUND $116,987.63 $352,826.16 Department of Building Safety 8899 Nashua Ave. NE Otsego, MN 55330 (763)441-2593 Email: building@ci.otsego.mn.us Memo Date: July 21, 2011 To: City Council, Finance Department From: Department of Building Safety RE: State Surcharge Fee Increase CITY OF TSEGO ON THE GREAT RIVER ROAD As you may remember, beginning July 1, 2010 until June 30, 2011, the state's surcharge for fixed permit fees had increased from .50 to $5.00. We had gotten 'word' that as soon as the governor signed the new budget, the increase would remain in effect until June 30, 2012. During the shutdown, the Department of Labor & industry'suggested' that "we" (meaning all of the cities) keep it at $5.00. Then we were told by The League of MN Cities that we cannot do that — to put it at $.50 until we hear otherwise. Since we had already charged 18 individuals the $5.00, we processed 'refund checks'. This morning we were told from the League of MN Cities that the $5.00 surcharge would be charged retroactively to July 1" and so we are voiding the as yet, unsigned, refunds. We have since confirmed the bill's language to verify. ITEM 5.2 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL JUNE 8, 2011 7:00 PM 1. Call to Order. Chair Mike Brumm called the meeting to order at 7:01PM. Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Peter Torresani, Rose Cassady and Kathy Roberts; Absent: Commission Members Susan Krekelberg and Duane Lauseng; City Council; Commission Member Doug Schroeder and Mayor Jessica Stockamp City Staff: Brad Belair, Public Works Supervisor and Sandy Lindenfelser, Special Licensing. 2. Consider agenda approval. Chair Brumm motioned to approve the agenda as written. Seconded by Vice Chair Bean. All in favor. Motion carried. 3. Consider the following minutes: 3.1. May 11, 2011 Regular Meeting Minutes. Public Works Supervisor Belair noted correction under 7.1. Public Works, Belair Sign should read Billette sign. Commissioner Torresani motioned to approve the minutes as amended. Seconded by Commissioner Cassady. All in favor. Motion carried. 3.2. May 18, 2011 Parks and Recreation Workshop Minutes. Chair Brumm motioned to approve the minutes as written. Seconded by Vice Chair Bean. All in favor. Motion carried. 4. Open Forum: No Items 5. New Business. 5.1. Consider donation of bicycles for Otsego Elementary Bike Rodeo. Mayor Stockamp gave an explanation of the Otsego Elementary Bike Rodeo for the Safe Routes to School fundraiser. Wright County Sheriff's Department, Elk River Fire Department and Wright County Public Health Department will all participate in the event. Mayor Stockamp asked the Parks and Recreation Commission if they would donate two of the four bicycles needed for the raffle at the fundraiser. Commissioner Torresani motioned to purchase and donate an older kid boy's bike and a younger kid boy's bike for the Otsego Elementary Bike Rodeo not to exceed a total cost of $150.00. Seconded by Chair Brumm. All in favor. Motion Carried. 5.2. Consider quote from Kim Welter for Otsego event posters. Commission members discussed the quote submitted by Kim Welter and decided not to order posters for the events. The consensus of the Commissioners is to use the postcards Ms. Welter prepared listing the three events put on by the Parks and Recreation Commission but with a change in the color of blue writing on a black background. 6. Unfinished Business. Discussion of the bench in the skate park in memory of the Rogers High School student. 7. Public Works Update. Public Works Supervisor Belair updated the Parks and Recreation Commission on their progress of getting the parks ready for the summer. Wood chips have been delivered to the Public Works building and will be distributed to the various parks that need upgrading. Christ Church has offered volunteers to help install the wood chips; they will be available to help out throughout the summer. The Billette field sign has been hung in Zimmer Farms Park and the Girl Scouts have finished their planting around the Prairie Park sign. It was noted that a presentation to finalize the Twins Grant will be in Prairie Park on Saturday June 25, 2011, - and that Parks and Recreation Members are welcomed to attend. The equipment for the Splash Pad in Prairie Park should be delivered in about 6 to 8 weeks. Numbers for the total cost of the project based on submitted bids should be available by the next Parks and Recreation meeting. Public Works Department will be removing the old skate park. Completion of the Splash Pad should be around the first week in August. Public Works Supervisor Belair stated that Otsego Resident Mick Raeker has donated many day lilies and plants of various colors for plantings around the flag pole and other areas in the city and has offered to install them for a minimal price. Mr. Belair would like to see a recognition letter sent to him thanking him for his services to the city. It was noted that the lilies in Prairie Park should begin to bloom the beginning of July. Commissioner Torresani motioned that City Staff put together a recognition letter to Mick Raeker thanking him for his donation of plants and his time. Seconded by Chair Brumm. All in favor. Motion passed. 8. Pride in our Parks. 8.1. Cole's Martial Arts Monthly Report. The Parks and Recreation Commission received the monthly report from Master Coles. 9. Update on City Council actions by Council Member Doug Schroeder. No Items. 10. Subcommittees. a. All Sports (Commissioner Torresani . No Items. b. Community Ed/Ids 728 (Commissioner Bean). No Items C. Communication (Commissioner Krekelbera). No Items d. Pumpkin Patch (Commissioner Roberts). Commissioner Roberts noted that she has contacted Bob from Bob and Judy's and the pumpkins have been ordered. Bob will keep the pumpkins between 16 & 20 lbs and will try to go with a little more of a variety. Cost this year may be a little higher because of fuel costs but won't be that big of a cost adjustment. e. Santa Day — (Commissioner Cassadv). No Items f. Easter Egg Hunt — (Commissioner Brumm). No Items 11. Information. 12. Adjourn by 10 PM. Commissioner Cassady motioned to adjourn the meeting. Seconded by Commissioner Torresani. All in favor. Meeting adjourned at 7:46 PM. Written by: Sandy Lindenfelser, Special Licensing ITEM 5_3 Otsego Police Commission Minutes June 14, 2011 Present: John Hinnenkamp, Jason Warehime, Mayor Jessica Stockamp, Jane Theisen, Shawn Watson, Denise Andrusko, Dana VanDenBerg, Joel Torkelson, Paul Fields. Police Officer: Peter Walker Meeting called to order at: 6:36 p.m. Review Informational Handouts. - None Agenda: APPROVED MINUTES from: May 10, 2011 - Approved OPEN FORUM: Officer Walker informed us that there has been an increase in the number of calls however that is expected due to it being summer. OLD BUISNESS: The request for updated signs on 101 West from County Road 37 has been sent to Wright County due to it being a county road. NEW BUSINESS: • We received a request from Otsego Elementary School for a bike donation for their Bike Rodeo on September 2, 2011. Jason will check with Target on bike donations. The police commission has approved a dollar limit of $150.00 for the purchase of 2 bikes. • McGruff Costume, Denise will take the costume home to attempt to repair in unable she will give it to Tami to repair with a $50.00 limit on repair cost. Calendar of Events: National Night Out—August 2, 2011 Otsego Festival—September 17, 2011 Pumpkin Patch — October 22, 2011 Otsego View Submission Dates — Summer (May 6th), Fall (July 22), Winter (October 7) City Council Meeting Updates: May 23, 2011- Nothing to update June 6, 2011- Nothing to update City Council Meeting assignments: June 27, 2011—Denise July 11, 2011 - Paul Next Meeting: Notice Date Change —July 21, 2011 Thursday at 6:30 p.m. No August meeting is scheduled. Meeting Adjourned 7:25 p.m. ITEM 5-4 I OHPC Minutes 6-14-2011 Otsego Heritage Preservation Commission —June 14, 2011 Otsego City Hall Commissioners Present: Toni Seroshek, Chris Wilson, Gail Anderson Also present: Mayor Jessica Stockamp Chris Wilson called the meeting to order (at Ron Black's absence and per his request) and the minutes from the previous meeting were approved. Toni announced that the Minnesota Reflections will soon have our digitized documents published online: the original cemetery map and the Justice of the Peace ledger. When that is functional we will ask the Otsego City website to provide a link to the site under the OHPC section. The final summary of the StEPs process was distributed prior to the meeting. It includes as attachments the mission and vision statements, potential audience and attorney -reviewed collection forms (OHPC Collection Policy, OHPC Reference Policy, OHPC Deed of Gift, OHPC Accession Form, OHPC Deaccession Policy and Forms, OHPC Certificate of Transfer of Title.) The summary report and its attachments were approved by the Commission and will be forwarded to Dan Licht to present to the City Council for approval June 27th. Also approved was the final report to be submitted to the Grantor agency, the Minnesota Historical and Cultural Grants, due June 30th or before which includes the final summary, its attachments and an article from the Elk River News about the grant. The due date for the article for the City View newsletter is July 22, 2011 and we have about 200 words to present about ferries serving the City over the years. Chris will obtain plat map/s which show the ferries at various times from the Sherburne History Center. The Otsego Festival is scheduled for September 17, 2011. Chris suggested we might present a river historical tour map at that time. We'd like the booth to 2 OHPC Minutes 6-14-2011 be approximately where it was last year and far away from the band. The Minnesota State History Preservation Organization annual meeting will take Place in Faribault September 22nd and 23rd, 2011. We need to determine who will be going and how. Dan Licht had forwarded to the Commission the results of the Viet & Company hazardous material survey of the McDonald house. No asbestos was found but lead paint was found and the City staff recommends that the structure be demolished and removed. Toni recommends that we do a video walk-through of the structure before it is demolished which is informal (doesn't need to be professional) but which might have Ron Black (who has lots of knowledge about the building) and Chris Wilson (who remembers visiting the house when the Peaveys lived there and buying a rug) walking through and making observations. Mayor Stockamp has a friend who is a videographer she will contact. Toni will contact the young historian whose work she is familiar with who makes history videos to obtain his guidelines. An extensive discussion was held with Mayor Stockamp about the process of putting historical signs in the parks, which would be a joint project with the Parks and Recreation Board and the OHPC. Toni suggested that grants might be written to cover the cost of historical signage. Heather Koop had recommended Gary Grindle from St. Paul who is an interpretive panels designer. The Mayor prioritized the Parks where this could happen: 1) Prairie Park (this signage might be done by the City which is cheaper or we might want something they cannot do); 2) Frankfort Park, 3) Lily Pond Park, and after that in any order: Zimmer Park, Beaudry Meadow Park and Kittredge Crossings Park. We should be thinking about what historical signage could be linked to the area now called the Waterfront Park. Chris remembered that a certain mineral was mined from this area to be used as polish for metals and we also discussed that there was a ferry in that vicinity. The meeting was adjourned at 8:25pm. Gail Anderson, Recorder ITEM 5.5 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — Heritage Preservation Commission TPC FILE: 101.01 BACKGROUND Mr. Ron Black has submitted his resignation from the Heritage Preservation Commission, which was accepted by the HPC on 12 July 2011. The bylaws of the HPC establish the commission with five members. Mr. Black's resignation leaves the HPC with three members. The City is currently advertising for commission members on the Website and a note was included in the Summer 2011 Otsego View. The process would be for any potential applicants to interview with the HPC with a recommendation to the City Council. Exhibits: A. Resignation letter RECOMMENDATION City staff recommends that the City Council accept Mr. Black's resignation and authorize City staff to advertise the opening to solicit potential new member(s). POSSIBLE ACTIONS A. Motion to accept Ron Black's resignation from the HPC and direct City staff to continue to advertise for potential applicants via the website and Otsego View. B. Motion to table. Tami Loff, City Clerk Andy MacArthur, City Attorney Cow t0 Coiit n ITEM 5_5 June 29, 2011 Mayor and City Council Members Otsego City Hall 8899 Nashua Avenue N. Otsego, MN 55330 Dear Mayor Stockamp and Council members: Please accept my resignation as a member of the Heritage Preservation Commission. Thank you. Very trul ours, Wald G. Black ITEM 5-7 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2011-37 RESOLUTION APPROVING EXTENSION AGREEMENT BETWEEN THE CITY OF OTSEGO AND APPELLO GROUP LLC RELATIVE TO THE PLAT OF GREAT RIVER CENTRE WHEREAS, the City of Otsego (CITY) and Appello Group LLC (APPELLO) have entered into a Developers Agreement and addendums thereto regarding the Plat of GREAT RIVER CENTRE and additions thereto; and WHEREAS, the Developer's Agreement required that all public improvements undertaken by APPELLO were to be completed prior to this date; and WHEREAS, APPELLO has completed most of the required improvements, but as certain improvements remain uncompleted as set forth in the attached Agreement; and WHEREAS, APPELLO has also failed to timely pay assessments for County Road 42 improvements as required by the Developers Agreement and addendums thereto: and WHEREAS, the CITY previously extended the period for completing the unfinished improvements to July 15, 2011; and WHEREAS, APPELLO has requested an additional extension of the Agreement upon the terms and conditions as set forth in the Agreement; and WHEREAS, after consideration of the request, and in light of current market conditions, the CITY has decided to grant the extension upon the terms and conditions as set forth in the Agreement. NOW THEREFORE BE IT RESOLVED this 25th day of July, 2011 by the Otsego City Council as follows: The CITY approves the Agreement between the parties as attached. 2. The CITY authorizes the Mayor or Acting Mayor and City Clerk to execute the Agreement on behalf of the CITY. IN FAVOR: OPPOSED: CITY OF OTSEGO Vern Heidner, Acting Mayor Tami Loff, City Clerk 2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT BETWEEN THE CITY OF OTSEGO AND APPELLO GROUP, LLC REGARDING COMPLETION OF PUBLIC IMPROVEMENTS AND PAYMENT OF CITY ASSESMENTS WITHIN GREAT RIVER CENTRE AGREEMENT entered this day of , 2011 between Appello Group, LLC (APPELLO), a Minnesota Limited Liability Company and the City of Otsego (CITY) a municipal corporation under the laws of the State of Minnesota. WHEREAS, APPELLO and CITY previously entered into agreements regarding completion of certain public improvements; and WHEREAS, pursuant to those Agreements certain funds were escrowed for that purpose with 21s' Century Bank; and WHEREAS, APPELLO completed a certain portion of the work in 2010, utilizing the escrowed funds; and WHEREAS, APPELLO was to complete the remainder of the public improvements by July 15, 2011 or to request City extension of the Agreement by April 15, 2011; and WHEREAS, APPELLO did request extension of the Agreement in writing by the required date of April 15, 2011 indicating in that letter that they would not be able to complete the remainder of the required public improvements by July 15, 2011 due to the current market conditions; and WHEREAS, the Otsego City Council by resolutions adopted at a regularly scheduled City Council meeting on April 25, 2011 authorized City staff to draw on the Letter of Credit unless a satisfactory additional extension Agreement can be reached by July 15, 2011 ; and NOW, THEREFORE, IT IS AGREED between the Parties as follows: 1. APPELLO agrees with the conclusion of the City Engineer that the roadways (specifically Quaday Avenue from 87th Street to 85th Street and 85th Street from CSAH 42 to Quaday Avenue) within GREAT RIVER CENTRE that have not received a final lift of bituminous have deteriorated to such an extent that those roadways will have to be re -milled and an adequate base will have to be laid prior to application of a wear course of bituminous. APPELLO agrees that this substantially increases the estimated cost of the work to be completed. Further, APPELLO specifically agrees not to raise the issue of the adequacy of the initial laying of the base course or oversight with the CITY and agrees to waive any and all possible claims or causes of action against the City and its employees, agents and contractors based upon such allegations. 2. APPELLO agrees to hold in escrow any available funds from any closing scheduled within GREAT RIVER CENTRE (or any of its additions) for lots owned by APPELLO, said funds to be utilized by the CITY, at its sole discretion, to complete the remainder of the public improvements required within GREAT RIVER CENTRE or to be applied against CITY debt service related to unpaid assessments allocated to APPELLO for the CITY CSAH 42 Project. 3. APPELLO agrees to fully complete removal of existing base course and installation of new base course and wear course on 850' Street and Quaday Avenue as set forth in the City Engineer's e-mail to City staff and APPELLO dated May 28, 2010 to the satisfaction and approval of the City Engineer by July 16, 2012 utilizing funds escrowed from any closing occurring between the date of execution of this Agreement and July 16, 2012. Additionally, all other required public improvements (landscaping, street lights, trails/sidewalks) shall also be completed by July 16, 2012 unless otherwise agreed to by CITY. APPELLO shall notify CITY of any and all closings for properties within GREAT RIVER CENTRE and shall prior to the closing disclose any amounts available from that closing to be placed in escrow for the purpose of constructing the additional public improvements or covering CITY debt service for the CSAH 42 Project, as determined at the sole discretion of the CITY. Any funds available for those purposes, as reasonably determined by CITY, and approved by APPELLO's lender, shall be placed in escrow for either purpose. The obligation to escrow for public improvements and/or debt service payments shall remain in force and effect until such time as all CITY required public improvements within the Plat have been constructed to the reasonable satisfaction of the City Engineer and sufficient surety is available to cover all applicable warranties and all delinquent assessments have been paid. 4. APPELLO agrees to keep in force and effect at all times from this date forward the required Letter of Credit in at least the amount of $300,000.00 for purposes of assuring CITY that all public improvements are completed and that assessments and taxes on GREAT RIVER CENTRE are timely paid as required by the Developer's Agreement and addendums thereto. This provision is to insure that the CITY always has available to it security to cover the costs of public improvements that must be finished by CITY and to assure that taxes and assessments on the Plat are timely paid. In the event that the CITY must draw 2 upon any posted Letter of Credit for the purpose of completing public improvements as set forth in this Agreement or to make needed payments on City debt service, APPELLO must immediately cause there to be a replacement Letter of Credit in the same amount, and in force and effect for a period of not less than one year from the date of posting the Letter of Credit. Any new Letter of Credit must contain an automatic renewal provision and be issued by an FDIC approved and insured banking or lending institution with an office at which the Letter of Credit can be delivered to draw upon within fifty (50) miles of CITY. 5. APPELLO must notify the CITY at least two weeks prior to the expiration of the current Letter of Credit whether or not the BANK will renew the Letter of Credit. In the event that the Letter of Credit is not reissued, replaced or extended the CITY will draw down the Letter of Credit and use the proceeds at its sole discretion to either construct all or a portion of the remaining public improvements or to pay off existing or future CITY debt service. APPELLO agrees to cooperate with the CITY's draw on the Letter of Credit. In the event that the CITY draws on the Letter of Credit it does not reduce, change or modify any obligation that APPELLO has to the CITY under this Agreement, the original Developer's Agreement or any addendum or other Agreement between APPELLO and the CITY related to GREAT RIVER CENTRE, including the obligation to have in force and effect a Letter of Credit. 6. In the event that the CITY determines that the Letter of Credit must be drawn down to insure the CITY's ability to make current of future debt service obligations prior to completion of the public improvements, CITY may determine that the public improvements must go forward as a CITY Project, in which case all costs associated with the CITY project may be assessed against lots and outlots within the Plat owned by APELLO; specifically Outlots I and K, GREAT RIVER CENTRE FIRST ADDITION; Outlots A,B and C and Lot 1, Block 2; Lots 1 and 2, Block 3 and Lot 1, Block 4 GREAT RIVER CENTRE SECOND ADDITION; and Oulot A, GREAT RIVER CENTRE THIRD ADDITION. If the CITY proceeds with a CITY project and assessment APPELLO specifically waives any and all hearings, irregularities in the proceedings and any right of appeal of whatever nature including the right of appeal in Minnesota Statute 429.081. APPELLO specifically agrees that the remaining public improvements increase the fair market value of the above described properties in at least the amount of the cost of said improvements. 7. This current Agreement does not affect any of the terms and conditions of those previous Developers Agreement and amendments thereto between APPELLO and CITY, unless specifically amended or modified by this Agreement. All other terms and conditions of the previous Developers Agreement and amendments thereto shall remain in full force and effect. APELLO specifically agrees that the original Developer's Agreement and addendums thereto are binding and remain binding on APPELLO, it successors and assigns and that it will not contest the validity of said Agreements. 8. Any and all required upkeep and repair (such as potholes and crack sealing) of those portions of the road (85th and Quaday) which will not receive the wear course until next year as well as prompt mowing of all lots within the Plat, are the responsibility of APPELLO. Any such required repairs or mowing, as determined at the reasonable discretion of the CITY, shall be promptly undertaken and completed by APPELLO upon receipt of notice of the same from the CITY. In the event that APPELLO does not promptly make the repairs as required by the City Engineer or undertake mowing as required by the Zoning Administrator, CITY may make such repairs and/or undertake mowing and bill the costs of the repair or mowing as well as any attendant administrative, legal, engineering, planning or other costs incurred by the CITY to APPELLO which shall promptly (within thirty days) make such payment. If APPELLO fails to pay for any costs CITY may draw upon any available escrow or security that it holds to cover these costs plus interest and/or assess the costs against any property within the Plat owned by APPELLO. Failure to immediately pay any such repair costs shall be considered a material breach of this Agreement, and CITY may immediately terminate the Agreement. 9. This Agreement supersedes any and all previous Agreements, oral or written, regarding extension of the specific items listed only. This Agreement does not affect or modify any other obligation of APPELLO under the original Developer's Agreement or addendums thereto, nor is it to be construed as a waiver of any other obligation of APPELLO by the CITY. Dated: APPELLO GROUP LLC By: Its Dated: CITY OF OTSEGO 4 Jessica Stockamp, Mayor Tami Loff, City Clerk CONSENT 21" Century Bank as Lender to Appello Group LLC and as the issuer of a Letter of Credit on behalf of Appello Group, LLC affecting Great River Centre, has reviewed this Agreement and consents to its terms and conditions. Dated: 21sT CENTURY BANK By: Its 5 ITEM g -g TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 June 2011 RE: Otsego — Work Order Program TPC FILE: 101.01 BACKGROUND GIS Rangers has submitted a proposal dated June 22, 2011 to develop and implement a work order system for use by City staff. The proposal for the work order system was submitted after GIS Rangers held meetings with every City Department regarding how the system would be used and what capabilities were needed. The proposed system will allow City staff from all Departments to input service requests, send them to the appropriate Department for action, document their completion and track history. The proposed system is also map based to aid use in the field by City staff in responding to service requests. The City Council was provided a demonstration of the proposed work order system at the work shop on 13 June 2011. The Administrative Subcommittee discussed the proposed system and the proposal at their meeting on 13 July 2011 and recommended approval. The proposal will be considered by the City Council at their meeting on 25 July 2011. The cost to develop and implement the proposed work order system is $7,000. There is an additional cost for the system to be hosted by an off-site, web based server. This fee would be $948 in addition to the $1,200 currently paid for the existing GIS system. However, GIS Rangers is proposing hosting the GIS and work order systems for $1,500 annually. Exhibits: A. June 22, 2011 proposal RECOMMENDATION City staff recommends approval of the quote from GIS Rangers for a work order system. POSSIBLE ACTIONS A. Motion to approve the quote from GIS Rangers to develop and implement a work order system for a cost of $7,000. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Andy MacArthur, City Attorney Blaine Hackett, GIS Rangers Cityof Otsego Nark Order Application By GIS Rangers Submitted June 22, 2011 June 22, 2011 rW.RAX6;_YF.RSj It is our pleasure to submit the following proposal to the City of Otsego for the creation of a web -based, map -centric work order system that will track maintenance activities and response to citizen requests and issues. There are many "off the shelf' work order products to choose from and some are already employed in the city. PermitWorks is currently used in the Building Dept to track building permits and schedule appointments. Finance currently uses CivicSystems for water billing and work orders related to those tasks. However, other departments, such as public works, have many tasks that need to be tracked electronically as well. It is desirable to have a mapping component for these other departments. Currently, none of the products being used by the city offer this functionality. There are a few "off the shelf' software packages on available, but they require an "all or nothing" approach and come at a substantial cost. GIS Rangers proposes a flexible system tailored to Otsego's specific needs. This work order system will be able to import information made available from other software and mapping systems used by the city. Most notably, the work order system will be able to import information that is periodically exported from PermitWorks, CivicSystems, GeoMoose and ESRI ArcGIS. GIS Rangers held several informational meetings with city staff. Using the information collected we are pleased to provide you with the following technical specifications and related costs for a map based work order system. Please let me know if you have questions. Sincerely, Blaine Hackett President, GIS Rangers LLC 651 303-B490 Page 1 City of Otsego Work Order Application By GIS Rangers Submitted June 22, 2011 Introduction iI.TL;Lw .r .1 YtZF�il 5A Otsego Web -Based Work Order System Keeping in line with the current mapping system Otsego now employs, we suggest the new work order system be web based. The advantages of a web based system is to allow any staff with credentials to enter work orders whenever they have Internet connectivity. This will also allow field staff to use broadband connections to actively see and enter work orders while out of the office. This system will allow work orders to be tied to specific assets already in GIS in order to view maintenance history. in cases where the asset has a unique ID, such as a sign post or manhole, the system will incorporate that ID into the work order. For address specific work tasks, work orders will be entered by address and the point will automatically be created on the map for that work order. For work orders that do not tie to an asset or address the user will be able to directly add them on the map or type in a location such as the nearest street intersection or well-known landmark name ("city hall", "Otsego County Park", etc.). A unique identification number will be automatically generated for each new work. The actual significance of the number can be discussed when we begin to create the application. The work order system will use the street addresses furnished by Wright County Assessor to auto -fill the address box when a user begins typing the address. The owner of that property will also be auto -populated. This action will make data entry ►pore efficient and will reduce the potential for entering incorrect information. The latter is important when searching for work orders by address or name. Other functionality requested by city staff: Color code work orders by department for ease of use. Pick lists will be used to reduce typing errors. Both requests will be incorporated where possible. Automatically emailing of work orders. Newly created work orders will have the option to be automatically emailed to whichever staff person they were assigned. Sending work orders and updated from smart phone and integration with ADP payroll service requests will not be addressed in this initial application but are possible enhancements in the future. There are also staff requests that would be best if they were integrated in a separate module. One area is tracking ordinance violations. This is a process that is very different from regular work orders as these violations have a specific path they take from initial contact to final resolution of the problem. Creation of GIS data using the web interface is another request that would be best served as a different module. The creation of new GIS data it is a different task as opposed to recording work. Page 2 City of Otsego Work Order Application By GIS Rangers Submitted June 22, 2011 Specifications and Functionality Mapping r,G]SRANGER The mapping component is a key part of the overall work order system. It is customized with a reduced number of tools compared to other mapping applications. This is done purposefully as the work order application does not need advanced mapping tools that may be cumbersome to some users. • BaseMap with road names, city border, parcels, aerial photography, etc. • GIS Layers from cities GIS that will have work orders attached. Some examples include. • Sanitary, Storm, Water infrastructure, Traffic Signs, Parcels • Tools to navigate and select • Navigation: Pan, Zoom In, Zoom Out, Zoom To Selected Work Order • Draw, edit and deleate work order features • Select/search/update work orders using draw feature function • Turn layers on/off Work Order Management Forms The work order management forms will allow a user to create a new service request, search existing service requests and manage users and logins. • New Service Requests - A new service request may be created by typing in and address, latitude/longitude or clicking on the map. Each service request will have the ability to auto -fill the address as it is typed and if available, auto -fill the contact information using the county assessor database information. • Update Existing Request - Ability to update work orders to change information, assign to different staff, fix errors or omissions found, and to change the status of the work order to 'Complete" and enter a completion date when the work has finished. • Print Function - Print out current service requests. The printed service request includes a map of the area. • Export - Export the results of a search as a table or spreadsheet. Each service request will have the following information: Date (defaults to 'today' but can be changed by user) Work Order number (Auto -generated) Contact Information o Requested by o Phone Number o Email Address Page 3 City of Otsego Work Crofer application Sy GIS Rangers Submitted June 22. 2019 • Location o Street Address, City, State, Zip o Latitude/Longitude o Description • Service Details o Service Type (Pick list from categories given by each dept) o Problem o Description o Related ID Number from PermitWorks or CivicSystems (depending on information made available by the other software packages) o Tracking Information o Assigned to (Pick list of employees) o Date Assigned o Date Due o Completed By (Pick list of employees) o Date Completed o Hours o Cost o Description Search for Service Requests The search capability for service requests will consist of the following search parameters • Search by Date • Search by Service Type • Search by Address • Search by Name • Search by PIN • Common combinations of these such as date and service type • Search by highlighting an area on the map The search window will also allow the results to be shown as a single record at a time, in a table matrix or exported to a spreadsheet. The map will zoom to the first instance of each set of results and pan to the next service request location as the user pages through the results of the search or by clicking on an item in the table matrix. TIMELINE T't The following is a timeline that we will use to keep a scheduled delivery for this application. The timeline will commence from the signing date of a formal contract. Phase l: Initial setup and testing of basic work order system Timeframe: —1.S months Phase I will include the setup of a basemap with basic layers; roads, road names, parcels, .etc. We will also incorporate information provided by the staff of the employee names for Page 4 City of Otsego Tni Weal Order Appliraticti / LTBy GIS Rangers submitted June 22, 2011 the work order assignment, service types and problem types to be loaded into the drop- down selection menu. Once the initial setup is complete, we will meet with the staff to give a short training session on how to use the system. The staff will then be directed to test the system and report any errors or bugs they find. We will plan on a two week feedback period for this phase. Phase 11: Incorporate Asset Layers Timeframe: 1.5 month Phase 11 will begin with another staff meeting to discuss their feedback from the Phase I testing. We will also use this session to pinpoint the GIS asset layers to test the tagging of work orders to specific assets. A review of the asset layers will be completed to ensure all features in each layer have unique ID's we will use to tag the work orders to that asset. We will incorporate the staff feedback and load the asset layers into the systern. After- a initial round of internal testing we will again have the staff members test the tagging of work orders to specific assets. We will plan for a two week feedback period for this phase. Phase III: Advanced functionality and rollout Timeframe: —1 month Phase III will incorporate the advanced features such as autofill of address and owner name, search capabilities, administration of users and automatic emailing to selected staff when a work order is generated. We will have a third testing period for the staff to work out any final bugs. Once those have been fixed, we will officially roll out the application for production use. COST The cost for the development of the system and service described above is $7000. We will invoice in three installments after each one of the phases has been completed. The final payment will be invoiced upon rollout of production system. Since this application is web based, there will be a yearly subscription fee: The normal subscription fee for the work order application is $79/month or $948 annually. However, since the City of Otsego currently has GeoMoose hosted with GIS Rangers at $1200 annually, we will roll both applications into one fee. Starting in 2012 the annual fee will be $1S00. The subscription fee for the work order application covers all hosting, maintenance and bug fixes. If there is an enhancement that is generally useful to others there will be no charge or Page S City of Otsego T+I "rl/ork Order Application By GIS Rangers Submitted June 22, 2011 a reduced fee. Major enhancements and new feature request will be addressed on a task by task basis. The city will also be afforded a perpetual license for the work order system in accordance with the original GeoNloose contract. Page 6 City of Otsego T%l Work Order Application By GIS Rangers Submitted June 22, 2011 Appendix A: Screen shot of system mockup i �OTSEGO BlaneHackw 1 F-,IFTj i Scale -tk, ZIM -9154324. 45.35359 Welcome to Any City Management Web r,-76iS E G 0 r6= 0 u. 'Ira: If. Page 7 City of Otsego Work Order Application By GIS Rangers Submitted June 22, 2011 �1-1. \OTSEGO �Mn PI MF � Jrw Pa t N.M FE F trF N Mt 3 tan] w �v n at FE . •� _ — 1 r ;lPriF i j! 7;�;?:4-,291 j0 $?afCN F. RLvnr H.v k•_n Page 8 ITEM 5_9 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC(LD Plan ningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — Police Commission TPC FILE: 101.01 BACKGROUND Ms. Jane Theisen as submitted his resignation from the Police Commission, which was to be accepted by the Police Commission on 21 July 2011. The City is currently advertising for members for other commissions on the website and in the Otsego View, which may be expanded to include the Police Commission. The process would be for any potential applicants to interview with the Police Commission with a recommendation to the City Council. Exhibits: A. Resignation letter RECOMMENDATION City staff recommends that the City Council accept Ms. Theisen's resignation and authorize City staff to advertise the opening to solicit a potential new. POSSIBLE ACTIONS A. Motion to accept Jane Theisen's resignation from the Police Commission and direct City staff to continue to advertise for potential applicants via the website and Otsego View. B. Motion to table. Tami Loff, City Clerk Andy MacArthur, City Attorney To whom it may concern: ITEM 5_9 B /M ;1 As of August 1, 20111 will be resigning from the Otsego Police Commission. I feel that I have served my community for many years on this commission and helped on others for many years and need to pursue some other interests. I would like to say thank you for the great opportunity and knowledge I have received being on this commission. I would hope that all of my tasks that I have started in the commission will be of help to our community and to keep it safe. To my fellow commissioners I would like to thank all of them that I have served with and that I have had a lot of fun over the years. Sincerely, Jane Theisen /j ITEM a--, 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — Prairie Park; Splash Pad landscaping TPC FILE: 101.01 BACKGROUND City staff has been working with Eagle Scout candidate Aaron Dorvinen to prepare a landscape plan for the area surrounding the planned splash pad. Mr. Dorvinen researched appropriate plant types, prepared landscape plans for the three planting beds and went with Public Work Supervisor Brad Belair to meet with Midwest Landscapes to review plant selections. The original project estimate for landscaping is $11,800. Based on substantially fewer numbers of plantings and mostly volunteer labor, City staff expects the actual cost to be well below the estimate. Mr. Dorvinen obtained quotes from Midwest Landscapes and Rum River Tree Farm for the proposed plantings. Mr. Dorvinen also contacted 101 Market for a quote but had not received a response prior to the Parks and Recreation Commission meeting. City staff is recommending the quote from Midwest Landscapes for "smaller plants" at a cost of $3,789.50 be accepted. Public Works Supervisor Belair notes that there will be additional costs for mulch to be added to the planting areas and some Public Works Department labor. The Parks and Recreation Commission considered the proposed landscape plan at their meeting on 13 July 2011. The Commissioners were impressed by Mr. Dorvinen's efforts and like the proposed planting plans. The Parks and Recreation Commission voted 5-0 to recommend City Council approval of the proposed landscape plan and cost estimate. The landscape plan will be presented by Mr. Dorvinen to the City Council on 25 July 2011. Mr. Dorvinen will continue to coordinate his project with City staff and follow through on the installation and immediate maintenance of the planting areas. Exhibits: A. Splash Pad landscaping B. Landscape Plan quotes RECOMMENDATION City staff recommends approval of the proposed landscaping plan and approval of the quote from Midwest Landscapes for purchase of the materials. POSSIBLE ACTIONS A. Motion to approve to the splash pad landscape plan and approve the quote from Midwest Landscapes for $3,789.50 for the purchase of planting materials (plus tax and mulch). B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer Aaron Dorvinen 2 East Garden City of Otsego Splash Pad Aaron Dorvinen 763-441-7476 mdorvine@gbp.com Dark Horse or 8 Tango Weigela 6 Hydrangea Gold Mound 15 Spirea Patriot Hostas 25 Hucharas 15 Karl Forester 19 Grasses Trees 3 Scale 1"=10' City of Otsego Splash Pad Aaron Dorvinen 763-441-7476 mdorvine@gbp.com 11 T n L 0 West Garden • El 0 0 0 Plant Qty Dark horse or 8 tango Weigela Annabelle 8 Hydrangea Crimson Pygmy Dwarf Japanese 20 Barberry Patriot Hostas 6 Karl Forester 19 Grasses Coral bell 14 Huchera Trees 3 Gold Mound 15 Spirea Scale 1"=10' City of Otsego Splash Pad Aaron Dorvinen 763-441-7476 mdorvine@gbp.com Center garden ❑® • n Plant Qty Dark horse or 15 tango Weigela Annabelle 7 Hydrangea Crimson Pygmy Dwarf Japanese 12 Barberry Patriot Hostas 16 Karl Forester 14 Grasses Coral bell 12 Huchera Swamp White 2 Oaks Scale 1"=10' OTSEGO SPLASH PAD LANDSCAPE QUOTE COMPARISON NUMBER OF MIDWEST MIDWEST RUM RIVER RUM RIVER PLANTS LANDSCAPE LANDSCAPE TREE FARM TREE FARM NEEDED SMALLER LARGER LARGER SMALLER PLANTS PLANTS PLANTS PLANTS PLANTS WEIGELA - DARK HORSE #2 31 $835.45!, $835.45 WEIGELA - TANGO #2 1 31 $418.50 $418.50 ANNABELLE HYDRANGEA #2 21 $283.50; $aim ANNABELLE HYDRANGEA #5 21'" =43(1.00 $733.95; GOLD MOUND SPIREA #2 30 $352.50 $555.00' $555.00 GOLD MOUND SPIREA #5 30 $495.00 BARBERRY CRIMSON PIGMY 32, $448.00 $656.00 #2 BARBERRY CRIMSON PIGMY 32 $664.00 $1.118.40 #5 KARL FORESTER GRASSES 52 $286.00 $702.00 __- $517.40, $517.40 PATRIOT HOSTA 47 $235.00 $235.00 �m $467.65 $467.65 PALACE PURPLE CORAL 41 $246.00 $246.00 $447.75; $447.75 BELLE DELIVERY CHARGE $100.00; $100.00 $125.00; $125.00 TREES $1,420.00' $1,420.00 TOTAL $3,789.50 $4,700.50 $4,800.60, $4,086.20 ITEM g_-, TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCQPlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — Prairie Park; Lighting Estimate TPC FILE: 101.01 BACKGROUND City staff requested a cost estimate from Wright -Hennepin Electric for installation of lighting around the walking paths in the eastern portion of Prairie Park. The initial purpose of the lighting was to illuminate the planned splash pad area but additional lights were included in the estimate to be considered to improve public safety. The proposed lights are the same as installed in other parks with a 14 foot decorative pole and fixture. The cost per unit is $2,495.00. City staff recommends that the plan be modified to include a 30 foot tall shoe box light at the northwest corner of the trail loop adjacent to the play containers and splash pad to provide additional illumination. The cost for this light is $1,675. With the recommended change, the total cost of the installation of lights as shown on the plan is $24,130. Wright Hennepin is requesting the City Engineer stake the locations for the proposed light fixtures to ensure proper placement. The Parks and Recreation Commission discussed the proposed lighting plan at their meeting on 13 July 2011. Public Works Supervisor Belair noted that the lighting will provide additional public safety but that the location of the sledding hill blocks visibility of the park from the Public Works Building. City staff was directed to review this issue further as part of the Prairie Park master plan. The Parks and Recreation Commission voted 5-0 to recommend approval of the proposed lighting. The installation of lights would be funded out of the Community Park fund which has adequate monies for the project, but the Parks and Recreation Commission may consider phasing the lights in overtime. Lighting was included as a line item on the splash pad cost estimate for $6,000 of which only $1,675 is directly attributable to the project. Exhibits: A. Lighting plan B. Cost Estimate RECOMMENDATION City staff recommends approval of the quote from Wright Hennepin for installation of lighting at Prairie Park. POSSIBLE ACTIONS A. Motion approve the quote submitted by Wright Hennepin Electric Co -OP for installation of lighting for Prairie Park at a cost of $24,130. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer KA Wright -Hennepin Cooperative Electric Association 6800 Electric Drive • P.O. Box 330 • Rockford, MN 55373 Fax (612)477-3054 • Phone (612)477-3000 • 1-800-943-2667 Line Extension Cost Estimate Project Location/ Description: The city of Otsego has requested lighting along park trail system in the Prairie Park area near Otsego City Hall. Organization Responsible for Charges: City of Otsego 4144 Nashua Ave Otsego MN 55330 Attn: Dan Licht Location Requirements: City Of Otseao Parks Liahtinq (W -H Maintained Lighting, W -H Rate AC -5 $6.35/month each fixture) Description of Lighting Park (9 qty Light poles) Utility Postop 100 watt HPS cutoff fixture............................................................................................................ 14ft Charlston Utility Fluted Pole.............................................................................................................. Anchor base and assembly.............................................................................................................. Installation.............................................................................................................. Total Assembly Cost................................................................................................... $2,495.00 Description of Lighting Unit Cost Shoe Box 250 wattHPS, Multi -volt LAG-Auto/HPF, Standard Pole Mount 35" Fiberglass. Direct Buried Pole Installation Total Assembly Cost................................................................................................... $1,675.00 Total Charge: $24,130.00 I agree to pay the actual construction cost for this project base on the above cost estimate. Final cost will be based on actual construction footage, and will be invoiced after the work has been completed. State and local tax applies Signature: Prepared By: Wayne Bauernschmitt June 8, 2011 ITEM 9_1 MEMORANDUM TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer DATE: July 21, 2011 Item #: 9.2 RE: Island View Estates Block 4 Drainage Issue BACKGROUND Attached is the Feasibility Report for Island View Estates Block 4 Drainage issue. The report has found the project feasible in accordance with MN State Statute Chapter 444. We recommend approval of the Resolution Accepting the Feasibility Report, Approving the Plans and Specifications and Ordering the Project contingent to all easements being procured. POSSIBLE ACTIONS A. Approve Resolution 2011-36 B. Continue Public Hearing CC. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Dan Licht, City Planner Andy MacArthur, City Attorney Page 1 of 1 RESOLUTION NO. 2011-36 A RESOLUTION ACCEPTING THE FEASIBILITY STUDY, APPROVING THE PLANS AND SPECIFICATIONS, AND ORDERING IMPROVEMENT WHEREAS, the City Council ordered the preparation of a feasibility study for the improvement on the 13TH day of June 2011; and WHEREAS, such feasibility study was prepared by Hakanson Anderson and presented to the Council on the 25th day of July 2011 and declares the improvement feasible, for an estimated cost of $12,000; and WHEREAS, the Council has been presented Plans and Specifications for approval; and WHEREAS, a Resolution of the City Council adopted the 13th of June 2011 to fix a date for a public hearing on the proposed improvement of the City of Otsego Improvement Project 11-04, Island View Estates, Block 4 Drainage Improvement; and WHEREAS, ten day's mailed notice and two weeks' published notice on the hearing was given, and the hearing was held thereon on the 25th day of July, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost—effective, and feasible as detailed in the feasibility report. 2. Hakanson Anderson is hereby designated as the engineer for this improvement. The engineer has prepared the plans and specifications for the improvement. 3. Such plans and specifications, dated July 19, 2011, a copy of which is attached hereto and made a part hereof, are hereby approved. 4. Such improvement is hereby ordered as proposed in the Feasibility Report dated July 19, 2011. S A\Mun icipal\AOTSEGO\433\Resolutions\ot433ResAcceptFeasRpt.doc Adopted by the council this 25th day of July, 2011. Motioned By: Seconded By: All in Favor: Those Opposed: Vern Heidner, Acting Mayor Tami Loff, Clerk S:\Municipal\AOTSEGO\433\Resolutions\ot433ResAcceptFeasRpt.doc STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT ITEM 9-2 rtev.,iuwy zu7 u Page 1 of 2 SP 086 -591 -02 1 Minn. Project No: SRTS 8610 (185) , SA No. Project Location: Wright C. S.A. H. 42 Intersection with Quaday Avenue to Otsego Elementary --1 Local Agency: Wright County Local Project No: 10-02 j �Contractor Rum River Contracting ! Contract No: 1104 Add sre s/City/State2ip: 31913 124' Street Princeton, MN 55371 Total Supplemental Agreement Amount -$262.00 This contract is between The City of Otsego and Rum River Contracting as follows: WHEREAS: This Contract provides for, among other things, constructing 2,600 LF - 10' wide bituminous shared use trail connecting the existing trail at Otsego Elementary School to the existing trail at Quaday Avenue and C. S.A.H. 42. and WHEREAS: Special Provisions S-36.3 through S-36.11 provide the required minimum `Maximum Density' testing requirements; and WHEREAS: The Engineer has determined that since the bike path will not be subject to heavy loads from passenger vehicles and trucks, and WHEREAS: The bike path is located within a school yard and harbors significant aesthetic value this Special Provision should be revised to include non-destructive testing methods to verify the bituminous material meets the performance and quality requirements of the Contract. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. Special Provisions S-36.3 is hereby changed to read "Compaction of Plant Mixed Bituminous Asphalt Pavement shall be completed in accordance with the Ordinary Compaction Method as described in 2360.3.D.2, "Ordinary Compaction". 2. Special Provisions S-36.4 through S-36.11 are hereby deleted from the Contract. 2. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses that he may have incurred or that may be hereafter incurred in performing the work and furnishing the materials required by this Agreement. Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.) ** - ----- Group/Funding Category Item No. Description 1 --�— Unit Unit Price + or - I Quantity ; + or - Amount $ 2360.501 Coring LS $586.00 -1 -$586.00 2360.501 Roll Pattem LS $324.00 +1 i +$324.00 — Net Change this Agreement **Group/Funding category is required for Federal Aid projects STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT Approved by Proje Engineer.. Print Name: `/„Is}Li�� Approved by Con Print Name: Rev.July 2010 Page 2 of 2 Date: &.'11.60(1 Phone: 743- V-17 '91b1v c7 Date: Phone: Distribution: Project Engineer (Original), Contractor (copy), DSAS (copy for funding review) DSAS Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible fora _ Federal Funding _ State Aid Funding _ Local funds District State Aid Engineer: Date: PAY ESTIMATE #1 CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail y 20, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail Contractor: Rum River Contracting Contract Amount: $173,950.00 Award Date: May, 2011 Completion Date: July, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rum River Contracting Bid Schedule "A" - Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $5,200.00 $5,200.00 0.5 $2,600.00 2 REMOVE METAL CULVERT 98 LF $6.00 $588.00 0 $0.00 3 REMOVE BITUMINOUS PAVEMENT 326 SY $2.10 $684.60 393 $825.30 4 REMOVE CONCRETE 30" APRON 1 EA $110.00 $110.00 1 $110.00 5 SAWING BITUMINOUS PAVEMENT 170 LF $2.00 $340.00 131 $262.00 6 SALVAGE CONCRETE 42" APRON 1 EA $125.00 $125.00 1 $125.00 7 COMMON EXCAVATION P 2407 CY $6.90 $16,608.30 2407 $16,608.30 8 HAUL & STOCKPILE EXCESS MATERIAL C P 908 CY $6.90 $6,265.20 0 $0.00 9 AGGREGATE BASE, CLASS 5 MODIFIED 1260 TON $16.00 $20,160.00 596 $9,536.00 10 TYPE SP 12.5 WEARING COURSE MIXTURE (2,13) 445 TON $70.00 $31,150.00 574 $40,180.00 11 12" GS PIPE APRON 2 EA $110.00 $220.00 2 $220.00 12 30" RC PIPE APRON 1 EA $650.00 $650.00 1 $650.00 13 30" RC PIPE SEWER DESIGN 3006 CL III 24 LF $57.00 $1,368.00 24 $1,368.00 4 42" RC PIPE SEWER DESIGN 3006 CL III 24 LF $116.00 $2,784.00 24 $2,784.00 .5 12" HDPE PIPE SEWER 83 LF $25.00 $2,075.00 99 $2,475.00 16 JADJUST VALVE BOX 3 EA $185.00 $555.00 3 $555.00 17 CONSTRUCT DRAINAGE STRUCTURE 1 EA $1,260.00 $1,260.00 1 $1,260.00 18 FURNISH & INSTALL FENCE 871 LF $12.00 $10,452.00 0 $0.00 19 TRANSPLANT TREE (SPADE SIZE 42") 6 TREE $75.00 $450.00 6 $450.00 20 SILT FENCE TYPE MACHINE SLICED 1635 LF $1.30 $2,125.50 1635 $2,125.50 21 STORM DRAIN INLET PROTECTION 1 EA $100.00 $100.00 1 $100.00 22 TEMPORARY ROCK CONSTRUCTION ENTRANCE 1 EA $300.00 $300.00 0 $0.00 23 EROSION CONTROL BLANKETS CATEGORY 3 835 SY $1.05 $676.75 163 $171.15 24 EROSION STABILIZATION MAT CLASS 2 38 SY $10.00 $380.001 0 1 $0.00 25 ARTICULATED CONCRETE MAT 18.2 SY $90.00 $1,638.001 28 1 $2,520.00 26 TURF ESTABLISHMENT 1.75 ACRE $880.00 $1.540.001 0 1 $0.00 Total Bid Schedule "A" $108,005.35 $84,925.25 Bid Schedule "B" - Otsego Elementary Citv Trail ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $2,500.00 $2,500.00 0.5 $1,250.00 2 REMOVE CHAIN LINK FENCE 70 LF $5.00 $350.00 70 $350.00 3 SAWING BITUMINOUS PAVEMENT 60 LF $2.00 $120.00 48 $96.00 4 SALVAGE CHAIN LINK FENCE 445 LF $3.50 $1.557.50 445 $1,557.50 5 COMMON EXCAVATION P 820 CY $6.20 $5,084.00 820 $5,084.00 6 AGGREGATE BASE CLASS 5 MODIFIED 920 TON $16.00 $14,720.00 1060.3 $16,964.80 7 TYPE SP 12.5 WEARING COURSE MIXTURE 2,B 360 TON $65.65 $23,634.00 394 $25,866.10 8 15" GS PIPE APRON 2 EA $135.00 $270.00 2 $270.00 9 15" HDPE PIPE SEWER 33 LF $30.00 $990.00 35 $1,050.00 10 INSTALL SALVAGED CHAIN LINK FENCE 445 LF $5.001 $2,225.00 0 $0.00 11 SILT FENCE TYPE MACHINE SLICED 1361 LF $1.30 $1 769.30 1681 $2,185.30 12 EROSION CONTROL BLANKETS CATEGORY 1 1 255 1 SY $0.95 $242.25 1110 $1,054.50 3 TURF ESTABLISHMENT 1 0.36 1 ACRE 1 $880.001 $316.80 0 $0.00 Total Bid Schedule "B" $53,778.85 $55,728.20 S:\MunicipaMOTSEGO\719\Pay Estimate\ot719pe.xls PE - 1 PAY ESTIMATE #1 CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail i Ach-h la "("" . Moar1-1-ie Cifv Trail ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNITCONTRACT CONTRACT UNIT PRICE AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS N$6.20 $1,000.00 0.5 $500.00 2 SAWING BITUMINOUS PAVEMENT 30 LF $586.00 $60.00 21 $42.00 3 COMMON EXCAVATION P 219 CY $586.00 $1,357.80 219 $1,357.80 4 AGGREGATE BASE CLASS 5 MODIFIED 184 TON $20.00 $3,680.00 169 $3,380.00 5 TYPE SP 12.5 WEARING COURSE MIXTURE 2,B 70 TON $75.00 $5,250.00 66 $4,950.00 6 SILT FENCE, TYPE MACHINE SLICED 460 LF $1.30 $598.00 0 $0.00 7 TURF ESTABLISHMENT 0.25 ACRE $880.001 $220.00 0 1 $0.00 Total Bid Schedule "C" Rid A h-hfl. "n" _ Ritnminnuc Tnefinn fSnnnicmon4al Anr -nf% $12,165.80 $10,229.80 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 BITUMINOUS CORING - S.R.T.S TRAIL 1 LS $586.00 $586.00 -0.60 -$351.60 2 BITUMINOUS CORING - OTSEGO ELEMENTARY TRAIL 1 LS $586.00 $586.00 -0.25 -$146.50 3 BITUMINOUS CORING - MEADOWLANDS TRAIL 1 LS $586.00 $586.00 -0.15 -$87.90 4 BITUMINOUS ROLL PATTERN - S.R.T.S TRAIL 1 LS $324.00 $324.00 0.60 $194.40 5 1 BITUMINOUS ROLL PATTERN - OTSEGO ELEM. TRAIL 1 LS $324.00 $324.00 0.25 $81.00 6 JBITUMINOUS ROLL PATTERN -MEADOWLANDS TRAIL 1 LS $324.001 $324.001 0.15 1 $48.60 SUMMARY OF BIDDING Bid Schedule "A" - Otsego Elementary 8 CSAH 42 SRTS Trail SP 86-591-02 Bid Schedule "B"- Otsego Elementary City Trail Bid Schedule "C"- Meadowlands City Trail Bid Schedule "D" - Bituminous Testing (Supplemental Agreement) `al Work Completed to Date ;S 5% RETAINAGE: ..e RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: RU RIVER COQ Certification by ontractor: t Signed: t ENGINEER: HAKANSON ANDERSON Certification by Ennineer: We rec OWNER: CITY OF OTSEGO Total Bid Schedule "D" that all items and amounts are correct for the work completed to date. Date �' �� // Title: Date for work and quantities as shown. S:Wlunicipal\AOTSEGO\719\Pay Estimate\ot719pe.xls PE -2 $108,005.35 $53,778.85 $12,165.80 -$262.00 $84,925.25 $55,728.20 $10,229.80 -$262.00 $150,621.25 $7,531.06 $143,090.19 Mn/DOT TP -2460-0112-10 SHEET 1 OF I SHEETS State of Minnesota - Department of Transportation WORK ORDER - MINOR EXTRA WORK # I Contractor: Rum River Contracting Address: 31913 124' St. Princeton, MN 55371 Job Location: along C.S.A.H. 42 (N.E. River Road) from Otsego Elementary School to Quaday Avenue N.E. State Project No.: 086-591-02 Federal Project No.: SRTS 8610(185) Contract No.: 1104 In accordance with Standard Specifications 1103 and 1403, you are hereby authorized and instructed to do the work described herein. The summary of earthwork in the plans is deficient of the fill material. Because of the excess topsoil along the entire project, granular borrow will be used for the fill material to balance the project. The contractor shall provide all equipment, material and labor to haul and place the granular borrow as determined by the Project Engineer. All work will be in accordance with all applicable specifications. The following Changes shall be made to the estimated quantities for the project. Quantity Additions Item No. Description Unit Unit Price Add Quantity Amount 2105.521 GRANULAR BORROW (LV) CY $9.00 1600 $14,400.00 Total Amount Added to Contract $14,400.00 Ouantitv Subtracted Item Date Project Engineer/Supervisor Add No. Description Unit Unit Price Quantity Amount 2105.607 HAS' & STOCKPLE EXCESS CY $6.90 908 $6,265.20 MATERIAL (CV) (P) rotal Amount Subtracted to Contract $6,265.20 Contract Amount is increased by: $8,134.80 Signature Date Project Engineer/Supervisor Contractor Authorized Representative *Assistant District Engineer **Local Agency * "Consultant Contract Administrator * Required for Work Orders that exceed $25,000.00 ** Required if work funded wholly or in part by a Local Agency *** Recommendation for Approval Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds ITEM 9_3 MEMORANDUM TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer DATE: July 22, 2011 Item #: 9.3 RE: Release of Escrow to Bulow Inc. for Kadler Ave BACKGROUND In 2006 the City Council amended the Riverwood National Development Agreement with Bulow Inc. for a variety of reason. One item in the amendment was placing a security for Kadler Avenue as portions of the then newly improved road were failing. Bulow Inc. set aside funds for the City to use to monitor and repair any deficiencies beyond normal degradation. Twice monies have been used to place overlays and fabric over the worst portion of the road. The developer has also filled in an adjacent pond that was for aesthetic purposes of the golf course. Since the last overlay in 2008 City Staff has observed little to no movement in the pavement. The reflective cracking has been sealed in 2009 and the road seal coated in 2010. A check of the road on July 21St showed the cracks are still sealed. I have attached photos. The developer has requested his escrow returned. The amendment allows the city to withhold the escrow for a period of up to ten years but may be released by the City Engineer upon annual evaluations deeming the road way acceptable. We recommend releasing the escrow as no noticeable movement in the roadway has occurred in 3 years. The filling of the adjacent pond seems to be the determining factor as the void in which the road was able to slide towards has been filled. POSSIBLE ACTIONS A. Approve release of Riverwood National Kadler Avenue escrow to Bulow Inc. in the amount of $28,073.59. B. Take no action. CC. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Dan Licht, City Planner Andy MacArthur, City Attorney Page 1 td 's tlmrnl b .1 1 C. Security for Kadler Avenue. 1. In lieu of cash security, City will collect any portion of charges on building permit exceeding the $3,100.00 City SAC charge and apply said charges to an escrow account for purposes of ongoing repair of deficiencies in the construction of Kadler Avenue as identified by the City Engineer. The additional amount includes any additional charges which were to be reimbursed to Developer for water improvements as well as any portion previously dedicated to the wastewater treatment facility. Funds will be collected up to $250,000.00 and will be retained until such time as their release is authorized by the City Engineer. The City Engineer will evaluate Kadler Avenue annually and will use said escrow for needed repairs on an annual basis for a period of up to ten (10) years. D. For any security provided by Developer under the terms of this Addendum, the issuer and form of the security shall be subject to City approval. The City may draw down the security for any violation of the terms of this Agreement, or upon receiving notice of the pending expiration of the security. In the case of the security for the forcemain, it must be able to be drawn down in increments in the event of nonpayment of bills as received. It shall be the responsibility of the Developers to inform the City at least thirty (30) days prior to expiration of the security of the impending expiration and the status of the project relative to the security and this Agreement. If, for whatever reason, the security lapses prior to complete compliance with this Agreement, the Developers shall immediately provide the City with either an extension of the security or an irrevocable letter of credit of the same amount upon notification of the expiration. ITEM 14-1 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — Wright County Sheriff Contract TPC FILE: 101.01 BACKGROUND The Wright County Sheriff has forwarded a proposed two year contract for 2012 and 2013 to the City Council for consideration. The contract would establish rates for 2012 and 2013 at $59.75 and $60.50 per hour, respectively. The rate in 2010 was $57.50/hour and $59.00/hour in 2011. The proposed contract also maintains the same 40 hours of dedicated patrol per day (14,600 hours annually) and 24-hour call service as provided for by the current agreement. The schedule for these hours is determined by the Wright County Sheriff with input from the City Council. The City Council has until August 15 each year to notify the Wright County Sheriff if there is a change in the contract. The Administrative Subcommittee of the City Council (consisting of Mayor Stockamp and Council Member Heidner) reviewed the proposed contract at their meeting on 13 July 2011. The Administrative Subcommittee saw no need at this time to increase the number of patrol hours and believed the proposed hourly rates for 2012 and 2013 are acceptable but directed City staff to the Wright County Sheriff's Office to request their input. Sgt. Peter Walker responded that he is comfortable with the level of coverage being provided as meeting the needs of the community. The Administrative Subcommittee further directed that the contract be brought to the Police Commission at their meeting on 21 July 2011 for a recommendation to the full City Council. The contract will subsequently be considered by the full City Council at their meeting on 25 July 2011. Fxhihits- A. Proposed contract RECOMMENDATION City staff recommends approval of the proposed contract with the Wright County Sheriff for police protection services. POSSIBLE ACTIONS A. Motion to approval of the proposed Wright County Sheriff contract for 2012 - 2013. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Andy MacArthur, City Attorney 2 LAW ENFORCEMENT CONTRACT THIS AGREEMENT, made and entered into this day of , 2011, by and between the COUNTY OF WRIGHT and the WRIGHT COUNTY SHERIFF, hereinafter referred to as "County" and the CITY OF OTSEGO hereinafter referred to as the "Municipality"; WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County for the performance of the hereinafter described law enforcement protection within the corporate limits of said municipality through the County Sheriff; and WHEREAS, the County is agreeable to rendering such services, and protection on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by the provision of Minnesota Statutes 471.59 and Minnesota Statutes 436.05; NOW THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants herein contained, it is agreed as follows: That the County by way of the Sheriff agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth: a. Except as otherwise hereinafter specifically set forth, such services shall encompass only duties and functions of the type coming within the jurisdiction of the Wright County Sheriff pursuant to Minnesota Laws and Statutes. b. Except as otherwise hereinafter provided for, the standard level of service provided shall be the same basic level of service which is provided for the unincorporated areas of the County of Wright, State of Minnesota. C. The rendition of services, the standard of performance, the discipline of the officers, and other matters incident to the performance of such services and control of personnel so employed shall remain in and under the control of the Sheriff. d. Services purchased pursuant to this contract shall include the enforcement of Minnesota State Statutes, including but not limited to the Traffic Code and the Criminal Code, as well as all local ordinances enacted in conformance therewith. Statutes and ordinances which prescribe enforcement by a different authority; i.e., the State Electrical Code, the Uniform Building Code, etc., shall be excluded from this agreement. Ordinances pertaining exclusively to purely local city management matters; i.e., sewer and water collection, etc., shall be excluded from this agreement. The Municipality shall be responsible for enforcement of the Municipal Zoning Code, except that the Sheriff will enforce nuisance ordinances conforming to State law; i.e., junk cars, etc. and traffic ordinances; i.e., parking and erratic driving. 2. That it is agreed that the Sheriff shall have full cooperation and assistance from the Municipality, its officers, agents and employees so as to facilitate the performance of this agreement. In order to facilitate a local presence of Sheriff s Deputies, the Municipality shall, ifrequested by the Sheriff, provide a local telephone line and space for a computer workstation in the respective City Hall or other suitable city owned building at no cost to the County. The Municipality shall allow a sign indicating the location of its Sheriff's substation with appropriate telephone numbers to be displayed on the exterior of the building. That the County shall furnish and supply all necessary labor, supervision, equipment, communication facilities for dispatching, cost of j ail detention, and all supplies necessary to maintain the level of service to be rendered herein. 4. The Municipality shall not be liable for the direct payment of any salaries, wages, or other compensation to any personnel performing services herein for said County. 5. The Municipality shall not be liable for compensation or indemnity to any of the Sheriffs employees for injuries or sickness arising out of its employment, and the County hereby agrees to hold harmless the Municipality against any such claims. 6. The County, Sheriff, his officers, and employees shall not be deemed to assume any liability for intentional or negligent acts of said Municipality or any officer, agent, or employee thereof. 7. This agreement shall be effective from January 1, 2012 to December 31, 2013. 2 8. The Municipality agrees to pay to the County the sum of $59.75 per hour for law enforcement protection during the calendar year 2012 and $60.50 per hour during the calendar year 2013. If salaries of Deputy Sheriffs are increased at any time during the term of this contract, the hourly rate of this contract shall not be increased.. 9. This contract shall be extended automatically for successive one year periods at a rate to be established by the County, unless the County or Municipality shall notify the other of termination, in writing, prior to August 15 of each year. 10. The number of hours of service to be provided pursuant to this contract are as follows: 14,600 hours annually and shall provide 24-hour call and general service. The Municipality shall notify the County in writing prior to August 15 regarding any change in the number of hours for the subsequent year. 11. The County shall provide for all costs and prosecution efforts with respect to violations charged by the Sheriff in the performance of this agreement. All fines arising from such prosecutions shall accrue to the County. Violations of municipal ordinances excluded from enforcement by this agreement shall be prosecuted by the Municipality at its expense. All fines arising from city prosecutions shall accrue to the Municipality unless otherwise provided by law. 12. Pursuant to law, the County Auditor/Treasurer shall remit to the Municipality its share of all fines collected. The Municipality shall return to the County within 30 days all fine money attributable to prosecutions initiated by the Sheriff in accord with Paragraph 11 of this contract. The Municipality shall keep and retain any fine money submitted by the Auditor/Treasurer attributable to prosecutions initiated by the Municipality. 13. For the purpose of maintaining cooperation, local control and general information on existing complaints and problems in said Municipality, one member of the Municipal Council, the Mayor or other person or persons shall be appointed by said Council to act as police commissioner(s) for said Municipality and shall make periodic contacts with and attend meetings with the Sheriff or his office in relation to the contract herein. N 14. The County shall save, hold harmless and defend the City from any and all claims arising from the acts or omissions, including intentional acts and negligence, committed by employees or agents of the County or Sheriff while in the performance of duties in furtherance of this contract. IN WITNESS WHEREOF, The Municipality, by resolution duly adopted by it governing body, caused this agreement to be signed by its Mayor and attested by its Clerk; and the County of Wright, by the County Board of Commissioners, has caused this agreement to be signed by the Chairman and Clerk of said Board, and by the Wright County Sheriff, effective on the day and year first above written. Dated: ATTEST: Clerk Dated: ATTEST: Richard W. Norman County Coordinator Dated: Approved as to form and execution: Tom Kelly, Wright County Attorney CITY OF OTSEGO Mayor WRIGHT COUNTY 10 Jack Russek, Wright County Board Chair Joe Hagerty Wright County Sheriff ITEM 14_2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — Utility Operations Supervisor TPC FILE: 101.01 BACKGROUND City staff has drafted a proposed job description for the position of "Utilities Operations Supervisor". This position is currently fulfilled by Kurt Neidermeier of PeopleService, Inc. The work performed by Mr. Neidermeier is outlined for the most part by the services contract between the City and PeopleService, Inc. However, the contract does not specifically address the interaction of this position with other City staff in terms of roles and responsibilities. The proposed job description is based on the duties assigned by the PeopleService, Inc. contract, example job descriptions, Mr. Neidermeier's own job description with PeopleService, Inc. The format of the job description is consistent with that for other positions within the City of Otsego. The proposed job description has been reviewed by City staff and by the Public Works Subcommittee at their meeting on 20 July 2011. The Public Works Subcommittee recommended approval of the proposed job description. The City Council will consider the proposed job description at their meeting on 25 July 2011. Fxhihits- A. Utility Operations Supervisor job description RECOMMENDATION City staff recommends approval of the proposed job description for Utility Operations Supervisor in the form attached hereto. POSSIBLE ACTIONS A. Motion to approve the job description for Utility Operations Supervisor as presented. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer Kurt Neidermeier, PeopleService, Inc. 2 Utility Operations Supervisor City of Otsego Title of Class: Utility Operations Supervisor Revised Date: July 25, 2011 DESCRIPTION OF WORK General Statement of Duties: Performs responsible supervisory and administrative work planning and directing the operations and staff in the Utility Operations Department including water and wastewater facility operations, collection and distribution systems, equipment maintenance and repair; performs related duties as required. Supervision Received: Works under the administrative supervision of the City Administrator and City Engineer. Supervision Exercised: Exercises general and technical supervision over the Utility Operations Department staff. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. *Plans, organizes, directs and monitors the operation of the Utility Operations Department, water and wastewater facilities, collection and distribution systems, and equipment maintenance operations and is responsible for day-to-day operations. *Researches the feasibility and cost of utility projects and recommends actions; discusses projects with elected officials, City Administrator, City Engineer and Public Works Supervisor. *Supervises the Utility Operations Department staff including: assigning and prioritizing work, evaluating work, reviewing and approving time sheets, coaching, training and recommending or administering reward and discipline. *Extracts samples and performs routine and non -routine laboratory tests and analysis; Assembles instruments and equipment for analytical research; safely prepares chemical and bacteriological media, strains, reagents and test solutions used in the laboratory; Cleans, maintains and stores instruments and equipment. *Maintains accurate records, reports and logging of all pertinent information required in wastewater and water system operations. *Develops short and long term operational plans and assigns work to staff consistent with plans and immediate needs. *Oversees and inspects job sites to determine work progress, changing priorities, problems, hazards and material and equipment needs. *Reviews the work of contractors on municipal construction projects; reviews and recommends change orders. *Works with other City staff to developed and oversee policies, procedures, programs and practices to ensure safety and efficiency in the workplace and of the system operations. (FOG, RPZ, Sanitary Sewer Maintenance Program, etc.) *Responds to citizens concerns and complaints by answering questions and providing information and assistance. *Drafts the annual Utility budget for submission to the Finance Director and monitors expenditures and receipts throughout the year. Participates in preparation of the Capital Improvement Plan. Utility Operations Supervisor City of Otsego *Approves and/or purchases equipment, parts and materials in accordance with approved budget and cost effectiveness and City purchase policies; determines long-range capital and equipment needs. *Drafts specifications, directs research and projects cost estimations; evaluates incoming bids and recommends selection and oversees contracted work. *Maintains an accurate inventory of department, parts, vehicles and equipment and oversees the use of materials and supplies. *Works with the City Engineer in developing and recommending major capital expenditures proposals. *Ensures compliance with the regulatory requirements. *Ensures all necessary records and reports are maintained and appropriate information is provided to the Finance Department for billing purposes per City policy. *Meets with other cities and local volunteer groups, community service worker staff and County officials to discuss and coordinate projects, address possible problems, and plan alternatives. *Determines if and when to call in staff for emergency response and participates in the work. *Oversees the equipment maintenance program for the Utility Operations Department. *Oversees and participates in the maintenance of the collection system, including lift stations, sanitary sewer lines, manholes, and air relief valves. *Oversees and participates in the maintenance program of the distribution system including, water lines, valves and hydrants. *Recommends and monitors training and educational opportunities to enhance and maintain employee skills. *Work is both indoors and outdoors in all weather conditions. *Occasionally work involves accessing cramped spaces, climbing ladders, stooping, kneeling, crouch, crawl, balance, twist, walk on uneven surfaces or work near moving mechanical parts or adjacent to heavy traffic. *Work involves occasional reaching, lifting, pushing or pulling of items over 100 pounds. *Frequent use of power tools and heavy equipment and occasional exposure to caustic or hazardous chemicals. *Member of committee for Wellhead Protection Program. *Review of plans related to changes and expansion of water and wastewater facilities and collection and distribution systems prior to final approval. *Prepares Tier Il reports, Appropriation reports, responsible official authorized to submit and sign DMR for the Permitee. *Coordinates with the City Engineer as liaison to State agencies including MDH, MPCA and DNR. *Prepares reports, correspondence and newsletter articles as needed. *Is familiar with City Codes regarding water and sewer operations. *Takes part in staff meetings, administrative meetings, and subcommittee meetings. *Assists other City departments as needed. *Performs related duties as needed or required. * Asterisked items are essential to the job. KNOWLEDGE, ABILITIES AND SKILLS: *Thorough knowledge of water/wastewater treatment processes and the operation of facility system equipment. *Thorough knowledge of local, state and federal regulations and procedures. Utility Operations Supervisor City of Otsego *Working knowledge of the principles and application necessary to repair/replace complex electric motors, hydraulic and mechanical equipment. *Ability to perform a wide variety of maintenance and technical repair tasks with accuracy and speed under the pressure of time -sensitive deadlines and in emergency situations. *Ability to schedule, prioritize, direct, supervise, motivate and evaluate the work of others by utilizing diplomacy, tact and a positive attitude. *Ability to read, understand and carry out written and oral instructions, including manuals, charts, maps and other related materials. *Ability to prepare accurate and reliable reports containing findings, conclusions and recommendations. *Ability to quickly learn and put to use new skills and knowledge brought out by rapidly changing technology. *Knowledge and the ability to practice all safety procedures. *Sufficient vision, with or without reasonable accommodation, which permits the employee to observe, monitor and evaluate plant equipment, water/wastewater samples, computer and other control mechanisms and a wide variety of written material. *Ability to use a shovel, various equipment, common hand and power tools, such as wrenches, detection devises, phone, calculator and variety of lab equipment. *Ability to operate computer with knowledge of Microsoft products. *Ability to work outside in all weather conditions including extreme heat, extreme cold, high humidity and limited lighting. MINIMUM QUALIFICATIONS *Graduation from a two-year technical school with eight years of experience in sanitary sewer and water system operation; Supervisory experience is preferred. *Minnesota Class A Wastewater Operators License, Class 4 Land Application License and Class C Water Operators License are required. *Valid Class D Minnesota Drivers license is required. *Familiarity with OSHA rules and regulations. WORK ENVIRONMENT Some requirements in this job description may exclude individuals who pose a direct threat or significant threat risk to the health and safety of themselves, other employees or the public. All requirements are subject to modification to reasonably accommodate individuals with disabilities. ITEM 14-3 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 July 2011 RE: Otsego — City Code; RPZ Monitoring Program BACKGROUND Backflow preventers are required by the Plumbing Code to be installed on most commercial, industrial or institutional water systems in conjunction with the fire systems. These are also typically installed with in -ground irrigation systems for these uses as well as larger townhouse associations where is a connection to a 1-1/2 inch or larger pipe. Minnesota Rules establishes required inspections for these backflow preventers know as Reduced Pressure Zone (RPZ) valves. City staff has drafted Ordinance 2011-10 implementing an RPZ monitoring program as part of the water system regulations within the City Code to protect the public system and ensure compliance with the Plumbing Code. The monitoring program requires annual submission to the City of an inspection or rebuild report that must be completed under the Plumbing Code. City staff will identify properties with RPZs subject to the monitoring program and set up a trigger within the GIS, Department of Building Safety or Utility Billing software that a report must be provided. Failure to provide the annual report would result in issuance of an Administrative Notice. If no response is received an Administrative Citation may be issued. The implementation of this program is related to operation of the water system and would be paid for from the Water Operations Fund. The Public Works Subcommittee discussed the proposed RPZ monitoring program at their meeting on 20 July 2011 and recommended approval. Exhibits: A. Ordinance 2011-10 RECOMMENDATION City staff recommends approval of Ordinance 2011-10 in the form attached hereto. POSSIBLE ACTIONS A. Motion to approve Ordinance 2011-10 implementing a Reduced Pressure Zoning monitoring program. B. Motion to table. C. Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Ron Wagner, City Engineer Kurt Neidermeier, PeopleService, Inc. P� ORDINANCE NO.: 2011- 10 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING REDUCED PRESURE ZONE MONITORING PROGRAM. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 6-2-6 of the City Code is hereby amended to add the following provisions: 1. Requirements. RPZ monitoring requirements are established by the State of Minnesota Plumbing Code 4715: a. Testing and inspection completed by a qualified person at least annually and overhauls not to exceed five (5) years. b. A test inspection tag must be affixed to the device including the date, signature and tester identification number. C. Design plans including sizing and location of these devices are required to be kept on file with the City of Otsego. d. Change of use to an establishment will require verification of proper sizing and functionality. 2. Inspection and Rebuild Reports: a. Copies of inspections and maintenance records shall be sent to "Otsego City Hall Attn: RPZ Program" by July 1Sannually as a means of determining compliance. b. Information to be include on the report shall include: 1. Address and location of RPZ. 2. RPZ serial number. 3. Date of service. 4. Type of service (Inspection or Rebuild). 5. License number and signature of the certified tester. Section 2. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 25th day of July, 2011. CITY OF OTSEGO Vern Heidner, Acting Mayor ATTEST: Tami Loff, City Clerk COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING JULY 25, 2011 TO: Tami Loff ITEM "4-4 Attached is the Scharber & Sons claims list for the City Council. For more details, please refer to the check detail registers. Claims Register 07-20-2011 $ 18,948.94 Check # 50408 GRAND TOTAL $ 18,948.94 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 07/20/11 1:37 PM Page 1 *Check Summary Register© JULY 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050408 SCHARBER & SONS FILTER: None 7/20/2011 $18,948.94 MOWER/SNOWBLOWER Total Checks $18,948.94 CITY OF OTSEGO 07/20/11 1 36 PM Page 1 *Check Detail Register© JULY 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050408 7/20/2011 SCHARBER & SONS E 206-43100-501 Equipment $18,948.94 13723 MOWER/SNOWBLOWER Total SCHARBER & SONS $18,948.94 10100 BANK OF ELK RIVER $18,948.94 Fund Summary 10100 BANK OF ELK RIVER 206 CAPITAL EQUIPMENT REVOLVING $18.948.94 $18,948.94 ITEM 9_7 Island View Estates Block 4 Storm Water Improvement Feasibility Study July 2011 Halcanson Anderson Prepared Prepared by 3601 Thurston Avenue Anoka, Minnesota 55303 (763) 427-5860 S. WunicipalOOTSEGO14331ot433 feasibility study.doc Island View Estates Block 4 Storm Water Improvement Feasibility Study I hereby certify that this Plan, Specification or Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under State of Minnesota Statutes 326.02 to 326.16. Rorialtl J�ner, P City Eng r 26052 7/19/2011 Reg. No. Date Table of Contents 1.0 Introduction...............................................................................................................1 2.0 Contributing Drainage Area......................................................................................2 3.0 Storm Water Conveyance System Evaluation..........................................................3 3.1 Existing Conditions................................................................................................3 3.2 Proposed Conditions..............................................................................................3 4.0 Storm Water Conveyance System Funding...............................................................5 5.0 Conclusion.................................................................................................................6 Table 1 Engineers Cost Estimate 2 Proposed Assessment Roll Figure 1 Overall Drainage Area Plan 2 Property Number Map 3 Construction Plan and Profile 1.0 Introduction Earlier this year, residents contacted the City regarding a drainage issue within their back yards. City crews tried unsuccessfully to "jet" a private drain tile open. Further investigation determined the drain the was collapsed and that the situation was entirely on private property. Residents were informed at a meeting, and by letter that if they wished the City to become involved, they should petition the City Council. The Council received three such letters of petition from the properties most affected. The Council then ordered a Feasibility Report. This report presents a possible solution to help alleviate the flooding and convey the storm water. a Island View Estates, Block 4 is located north of CSAH 39. The flooding affects primarily four lots. Those four homeowners are concerned with usability of their property and likelihood of their septic systems becoming inundated. This study and report has three main goals. These goals are as follows: 1) Determine the size of the contributing drainage area. 2) Design a storm water conveyance system that will more permanently resolve the flooding fT.YYM&M 3) Establish an assessment to fund the storm water conveyance system construction. Page 1 ot433 feasibility study 2.0 Contributing Drainage Area The drainage area was determined using 2' contour maps. These maps are plus or minus 1' in accuracy so in flatter areas where questions exist on the flow direction of storm water, additional elevations were taken. Using these methods the drainage area was determined to be 9.0 acres. See Figure 1. A review of development changes that have occurred over the years, mainly the Vintage Golf Course, showed no change in the contributing area. Some additional areas may be connected by drain tile, but it was deemed not cost effective to determine locations of any unknown existing drain tile and their source drainage area. Page 2 ot433 feasibility study 3.0 Storm Water Conveyance System Evaluation This section of the report summarizes the process of determining different methods to convey water from the flooding area to existing positive flow drainage system. The goal of the analysis was to convey storm water runoff, from the study area to a feasible outlet and in an economical manner. The study does not determine the size of rainfall event the conveyance system will handle, rather it is meant to facilitate and mimic the previous drainage method the area had prior to the collapse of the existing drain tile. Figures 1 illustrates the drainage area. Figure 2 illustrates the proposed assessment areas. 3.1 Existing Conditions Existing land use conditions within the study area consist mainly of large lot residential areas and a golf course to the south of the area. The drainage area shown on Figure 1 is based on existing drainage patterns. The existing conditions shown in Figure 1, will not change with the construction of improvements. Therefore, the existing drainage divides were used for proposed conditions discussed below. A clay drain tile exists within Lot 8, Block 4 of Island View Estates. This drain tile has collapsed or ruptured several times over the past years and the neighborhood has either temporarily pumped or fixed the drain tile at their own expense and time. They have done this to keep their yards useable, and keep their septic systems from becoming inundated. No easement exists over the existing drain tile. The exact location of the existing drain tile is not known. 3.2 Proposed Conditions Proposed conditions represent the conditions that will exist when the storm water conveyance system is finished. In general, the area will remain the same. However, the old clay drain tile will be abandoned in place and a new 6" plastic drain tile will be installed. Some treatment of the inlet and outlet will also be installed to provide the City with a way to maintain the drain tile. An easement over the new drain tile will make the new drain tile part of the City storm sewer system. Page 3 ot433 feasibility study The drain tile will leave the flooded area at nearly the same location as the existing drain tile and enter the existing City storm sewer at the same location. The route between the inlet and outlet has been chosen to minimize damage to trees, gardens, mound systems, etc, while maintaining a slope of 1%. Other methods of alleviating the flooding were looked at, but in discussion with affected homeowners, they were deemed less aesthetic and or too intrusive. Page 4 ot433 feasibility study 4.0 Storm Water Conveyance System Funding In order to fund the construction of the storm water conveyance system, each property would be assessed based on two criteria, the amount of acres contributing runoff and the direct benefit a property has. Under Minnesota State Statute 444, municipalities are allowed to impose just and equitable charges to pay for the construction, reconstruction, repair, enlargement, improvement, or other obtainment and the maintenance, operation and use of the facilities, based on the amount of storm water produced within each property. Table 1 shows the Estimates Project Cost. Table 2 shows the proposed Assessment Roll. Page 5 ot433 feasibility study 5.0 Conclusion The proposed improvement is necessary, cost-effective and feasible as detailed in the report. Page 6 ot433 feasibility study TABLES ot433 feasibility study Island View Estates Block 4 Drainage Improvement Construction Cost Estimate City of Otsego 7/25/2011 ITEM # ITEM DESCRIPTION UNIT QUANTITY COST EXTENDED 1 6" PLASTIC DRAINTILE LF 420 $10.00 $4,200.00 2 CATCHBASIN EA 2 $1,000.00 $2,000.00 3 SEEDING LS 1 $900.00 $900.00 4 BLANKET SQ FT 9000 $0.10 $900.00 CONSTRUCTION COST ESTIMATE = $8,000.00 S:\Municipal\AOTSEGO\433\OT433Property Area TablelWEASE(6-24).xls Island View tes Block 4 Drainage Improvement Proposed Assessment City of Otsego 7/25/2011 1LE 2 PROPERTY # PID PROPERTY DESCRIPTION PROPERTY OWNER AREA AD1 AREA AD1 % Estimated Assessment 1 118121004020 L2 B4 (ISLAND VIEW ESTATES) DAVID W & KATHY JO HAUGAN 0.35 0.35 0.03 $389.94 2 118121004030 L3 B4 (ISLAND VIEW ESTATES) JOHN L & MICHELLE L ROBERTS 1.07 1.07 0.10 $1,192.10 3 118121004040 L4 B4 (ISLAND VIEW ESTATES) STEPHEN E UNRUH & JULIE A POSTHUMUS 1.41 1.41 0.13 $1,570.90 4 118121004050 L5 B4 (ISLAND VIEW ESTATES)* BRETT & KERI SCHOEN 1.70 2.55 0.24 $2,840.99 5 118121004060 L6 B4 (ISLAND VIEW ESTATES)* DANIEL W & RITA K VETSCH 1.07 1.61 0.15 $1,788.15 6 118121004070 L7 B4 (ISLAND VIEW ESTATES) COREY G & MONICA J DERBY 0.30 0.30 0.03 $334.23 7 118121004080 L8 B4 (ISLAND VIEW ESTATES)* SCOTT A & JEAN M GUSTAFSON 0.33 0.50 0.05 $551.49 8 118121004090 L9 B4 (ISLAND VIEW ESTATES)* MARK A & LISA M PETERSON 0.37 0.56 0.05 $618.33 9 118133001040 L4 131 (ISLAND VIEW ESTATES 2ND ADDN) ROBERT A & SHELLY R THIELEN 1.30 1.30 0.12 $1,448.35 10 118159000010 OUTLOT A (GREEN MISSISSIPPI HILLS) VINTAGE GOLF COURSE INC 1.10 1.10 1 0.10 $1,225.52 TOTAL AREA = 9.00 10.74 1.00 CONSTRUCTION COST ESTIMATE = $8,000.00 ENGINEERING,CONTRACT ADMIN, LEGAL = $2,000.00 ESTIMATED EASEMENT COST = $1,960.00 TOTAL COST= $11,960.00 * Adjusted Area - Increased 50% of area based on larger benefit for land owner (land less frequently flooded and threat to mound systems lessened) S:\Municipal\AOTSEGO\433\OT433Property Area Table1WEASE(6-24).xls FIGURES ot433 feasibility study I � 1 972.3%' ( \ \ I - ( .40961. 10 / 955.1 9 4.3/ 9s9,7 E ( / x X/ 41F 5 .8 9 96 x 3`4 \ � � ` \\ 953,9 �� \ .8 13/ ♦ / �� ( / / y I -�_ / / Ili x 6p �� —x 956,7 l �J _ /---- — --- ♦ �i j/ �x 9 8 54.wpx 3 x / ♦ \ 1 (967 9 I \ / I ( \ / 963.5 65\5 x 953,1 /x �JJI \ \ I I8 x 1 1 1 11 I 951,3 / 21 11 I D IN TILE J I 95 , ��/ x 952.7 �1 8, / /r /�% ("_. _ J/ / ✓ / 4 /p6p' JUNCTION eox�❑ 963.4 3 %// // // / 949,4 rX / x 963.2 / I I f I I 95815 II '.- 10' WIDE PERMANENT DRAINAGE EASEMENT (_967.2 II / / ( '> / / \ \ / / < / 955.9 ( 10 ACRES x 954,6 \ l .1.� I r l y 10' WIDE TEMPORARY / X / _ -- / / \ I I ..10N ACRES TION EASEMENT / 9.0 ACRE RAINA�E ARA /x/ 96 .5 2965.5 � / / / � \ � 952.3 ( 4 / 956.5 _ /1 x ti—; x 954.6 I .. : I � x x 955. 956,8 1 -�- 9 15 o I � /J --- �/ /_— i�.\ r I I 953,5, �—. _-- ,� — ��9 �''�' _ ----_` �` `�� I III i — Z I' 960 x 956,2 J�/-- as�. FIGURE 1 NEW DRAIN TILE 9.0 I/ /// , i�;�// ,, 50 0 50 100 HakanSon , � r_�//,�� ,6,�i�/� � ,� r � IN FEET 972,3 \ \ �1 I 961, `I / / / // (�._ )p I 11 . \ \ \ \ / \ .� Q0 10( 955.1 / / / �+ 959.7 \\ I / / I \ _ / 9 4.3 _./ ♦ / \\ 17 x \ 953.9 \ ;Y '� ' ♦` //' x 963�4�\\ \ \ \ ��: �\ x \ \ y \ 1 II I /' ♦ `�� x 956,7 \/// / \ i►, s -.4-� �,� 77 s4�>t�.8 TJ 54,3 S / am mm. >•��s/ s+.��+.��tttttntrmtt��'— I > I 19617,9 ( \ / / — \ 963,5 651 \ I / X x 953.1\ I 1 8 / /� \ 951,3 / 211 III I D IN TILE I / / f / / 0� ' / \ 95 / x 952,7 X688 / 6 / / JUNCTION BOX I I I 24 ,963.4 3 — /' / / 949. (x i 1 x 963,2 958,5 19 \11 I I 10' WIDE PERMANENT GE 967,2 I / / / / ) \ /\ / j \ \ 955.9 .010 RAIN ACRESEASEMENT x 954,6 r 10' WIDE TEMPORARY x �-�Y� I CONSTRUCTION EASEMENT �� .10 ACRES x /x/ 96 7.5 96T / / / / 9.0 ACRE DRAINA E ARBA J t i// 2 3 ( 952,3 1 i 4 (/ 956.5 _ 9661 x 955, 961.3 95 0 5 — _ 3 r — \ x 956.2 � l /i � i� � % ,�--- ®s, � ll � ! FIGURE 2 9,o�I -._,g =-= =-%= x NEW DRAIN TILE X95- \ 30 0 50 100 Hakanson SCALE IN FMAnderson