07-11-11 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
JULY 11, 2011
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7:05 PM.
Roll Call: Mayor Stockamp; Council Members: Vern Heidner, Tom Darkenwald and Doug
Schroeder. Excused absence: CM Dan Scharber.
Staff: Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; Ron
Wagner, City Engineer; Andy MacArthur, City Attorney and Brad Belair, Public Works Supervisor.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
2. Consider agenda approval.
City Attorney MacArthur requested to add item 10.1 Approve Resolution 2011-35 approving the
City Administrator employment agreement with Lori Johnson. City Planner Licht requested to
add item 8.3. Snowmobile trail on Quaday Avenue.
CM Heidner motioned to approve as amended. Seconded by CM Darkenwald. All in
favor. Motion carried.
3. Consider the following minutes.
3.1 June 27, 2011 City Council Meeting.
CM Heidner said on page 4, third paragraph he wants it clear that he was aware that there was
not an option to move to the Ramsey's property because of the regulations in the Zoning
Ordinance.
CM Schroeder motioned to approve. Seconded by CM Heidner. All in favor. Motion
carried.
3.2 June 27, 2011 Workshop.
CM Heidner motioned to approve as written. Seconded by CM Darkenwald. All in
favor. Motion carried.
4. Open Forum: (5 minute limit)
Tom Green, Frontline Plus, sells Whelen warning systems, presented the City Council with a
quote for sirens. Mr. Green said he understands the City has already ordered three new sirens
from a competing firm and realizes his quote is late. Mr. Green said he had dropped off
materials on their business in the past and was wondering why they were not contacted. City
Planner Licht said that current City staff was not aware of the information that had been
dropped off but the city clerk will keep in the file if services are needed in the future. City
Planner Licht said that the sirens that were ordered were those used by surrounding
communities who recommended them and that the amount of the purchase did not require
competitive bids under State Statute.
5. Consent Aaenda. (Non -controversial items).
5.1 Approve Claims List.
5.2 Approve ROW plat for the Otsego River Levee.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
6. Unfinished Business.
6.1. Jamfest sweeper request.
City Council Meeting July 11, 2011. Page 2.
City Planner Licht reviewed the cost estimate for the sweeper service for the Otsego Jamfest.
CM Heidner said he is not convinced that the City should pay for this being that it is a private
event and we already are providing the jersey barriers. Mayor Stockamp said she thinks it is a
small donation the City could provide to a community event. CM Darkenwald said on the cost
estimate for sweeping who came up with the four hours. City Planner Licht said Public Works
Supervisor Belair said provided that estimate. CM Schroeder asked if the City donated anything
to this event last year. Mayor Stockamp said the City did not. CM Darkenwald said a lot of
residents attend this event and he can see the City paying the sweeping and labor cost but not
the $200 dumping cost that should be covered by the event. CM Heidner said he agrees. CM
Heidner said that JamFest should work with Public Works Supervisor Belair with making sure
JamFest contracts the correct size dumpster that will be needed after the sweeping. City
Planner Licht said City staff will coordinate that.
CM Darkenwald motioned to approve the donation of street sweeping, labor and
equipment up to four hours with the dumping paid by Jamfest and subject to the
property owners signing a liability waiver approved by the City Attorney. Seconded
by Mayor Stockamp. All in favor. Motion carried.
7. Public Works.
CM Darkenwald asked was there any storm damage to City property from the storm that came
through Sunday. Finance Director Groen said only small twigs/branches, nothing significant.
Mayor Stockamp said thank you to Public Works employee Mike Brumm for the help in the park
for the dedication held Saturday with the Twins Community Fund and Rogers Area Youth
Baseball.
8. Daniel Licht, City Planner.
8.1 Prairie Park Splash Pad.
City Engineer Wagner said at the last meeting the City Council directed City staff to solicit more
quotes for the splash pad installation and concrete work. After receiving the additional quotes
and the price is the same and as such City staff recommends going with Blackstone Contractors
original comprehensive bid. Mayor Stockamp asked will the completion still be in two weeks.
City Engineer Wagner said yes.
City Engineer Wagner said he met with the contractor completing the drainage work for the
splash pad and came up with another option that will save some money and also the park
would be more accessible during construction.
CM Darkenwald motioned to award contract to Blackstone Contractors in the
amount of $81, 162.00. Seconded by CM Schroeder. All in favor. Motion carried.
8.2 Electrical Inspections Contract.
City Planner Licht said the electrical inspections required under the Building Code are handled
by the State of Minnesota within the City. With the current State shut down builders, property
owners and residents are not able to have the inspections completed, which will affect
completion of projects including issuance of Certificates of Occupancy. City staff met with the
State electrical inspector for this area, Paul Hipsag who would be interested in a contract with
the City to provide the inspections during the State shutdown. Mayor Stockamp asked if Mr.
Hipsag has seen the drafted contract. City Planner Licht said yes. CM Darkenwald asked if the
City has had any inspection requests in the past 11 days. City Planner Licht said the City has
some finals that are due for Lennar.
CM Heidner motioned to approve Ordinance 2011-09. Seconded by CM Darkenwald.
All in favor. Motion carried.
City Council Meeting July 11, 2011. Page 3.
CM Heidner motioned to approve a services contract and appoint Hipsag Inspections
Inc as the Electrical Inspector for the City of Otsego. Seconded by CM Schroeder. All
in favor. Motion carried.
8.3. Snow Mobile trail on Quaday Avenue.
City Planner Licht said that Mayor Stockamp was contacted by the Otsego River Riders about
providing a groomed snowmobile trail along CSAH 42 and Quaday Avenue. The Otsego River
Riders believe this is a popular route for snowmobilers and a groomed trail would keep the
sleds off of the existing asphalt trails along these streets. The City Council directed City staff to
meet with Mr. Rob Vandenberg from Otsego River Riders to review a path.
9. Ron Wagner, City Engineer.
9.1 Replat of WWTF.
City Engineer Wagner said the City has received back 11 consents out 13 with 10 properties
approval. This would provide a block of nine properties along the fence line with only one
small parcel missing next to the access to Beaudry Meadows Park on the east.
CM Darkenwald motioned to go forward with the replatting of the West Waste
Water Treatment Facility (WWTF). Seconded by CM Schroeder. All in favor. Motion
carried.
10. Andrew MacArthur, City Attornex.
10.1 Resolution 2011-35.
City Attorney MacArthur reviewed an employment agreement for Lori Johnson. City Attorney
MacArthur said Ms. Johnson submitted an application and is in agreement with the contract as
presented. The contract is subject to a background check but with the State shutdown City
staff will have to do a manual check through the Wright County Sheriff's Department. City
Attorney MacArthur said City staff is recommending approve of Resolution 2011-35 approving
City Administrator employment agreement with Lori Johnson with effective date of July 25,
2011.
CM Darkenwald motioned to approve the employment agreement and Resolution
2011-35. Seconded by Mayor Stockamp. All in favor. Motion carried.
CM Darkenwald said Ms. Johnson will be a welcome addition to the City and he can't wait to
work with her. Mayor Stockamp agreed.
Ms. Johnson said thank you to the City Council and she looks forward to working with them all
and with City staff, residents and businesses. Ms. Johnson said the City has a good foundation
and she is excited to begin work.
11. Gary Groen, Finance Director.
Finance Director Groen said the City Hall has some water damage on the ceiling from water
leaking from the roof. City staff will be seeking quotes for repairs and bringing this item to the
Public Works Sub -Committee meeting for review and immediate action.
Mayor Stockamp thanked Finance Director Groen for his work on Saturday at the Twins
Community Fund and Rogers Area Youth Baseball dedication.
City Council Meeting July 11, 2011. Page 4.
12. Tami Loff, City Clerk.
No items.
13. Council Items.
No items.
14. Adjourn by 10 PM.
CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 7:53 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp