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08-22-11 CCCLAIMS LIST CITY COUNCIL MEETING AUGUST 22, 2011 TO: Tami Loff ITEM 5-7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 08-09-2011 $ 38,085.11 Check # 50464 - 50468 08-10-2011 $ 1,825.84 Check # 50469 - 50471 08-10-2011 $ -750.00 Void Check # 50197 08-17-2011 $ 124,657.05 Check # 50472 - 50518 PAYROLL 08-10-2011 $ 38,564.46 ELECTRONIC PYMTS FOR AUGUST: Bldg Permit Surcharge $ 0.00 Qwest $ 275.00 Centerpoint Energy $ 2,266.94 Dept. of Revenue -Fuel Tax $ 112.28 Dept. of Revenue -Sales Tax $ 1,070.00 Elk River Utilities $ 0.00 Wright -Hennepin $ 15,323.36 Delta Dental $ 1.114.49 Total $ 20,162.07 GRAND TOTAL $ 222,544.53 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 08/17/11 2:53 PM Page 1 *Check Summary Register© AUGUST 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050472 UNITED STATES POSTAL SERVI 8/15/2011 $995.10 FALL 2011 NEWSLETTER Paid Chk# 050473 MN DEPT OF HEALTH 8/16/2011 $1,500.00 REVIEW OF SPLASH PAD PLANS Paid Chk# 050474 ADAM'S PEST CONTROL INC 8/17/2011 $84.43 QUARTERLY SERVICE Paid Chk# 050475 AFFORDABLE SANITATION 8/17/2011 $1,380.94 PORTA RENTALS Paid Chk# 050476 AFLAC 8/17/2011 $1,465.52 SUPPLEMENTAL INSURANCE Paid Chk# 050477 AIRGAS NORTH CENTRAL 8/17/2011 $39.52 ACETYLENE/HAZMAT/OXYGEN Paid Chk# 050478 BEAUDRY OIL & SERVICES INC. 8/17/2011 $372.93 PW GENERATOR Paid Chk# 050479 BRAUN INTERTEC 8/17/2011 $362.00 OTSEGO ELEM BIKE TRAIL Paid Chk# 050480 CITY OF OTSEGO 8/17/2011 $3,114.47 7551 LANCASTER -WEST WWTF Paid Chk# 050481 CROW RIVER FARM EQUIPMEN 8/17/2011 $132.76 MISC OPERATING SUPPLIES Paid Chk# 050482 DH ATHLETICS LLC 8/17/2011 $202.47 TENNIS NET Paid Chk# 050483 DJ'S TOTAL HOME CENTER 8/17/2011 $131.32 CHAIN, CLEVIS GRAB HOOK Paid Chk# 050484 ECM PUBLISHERS INC 8/17/2011 $307.50 LEGAL - NOTICE FOR COMMENTS Paid Chk# 050485 ELK RIVER PRINTING 8/17/2011 $53.38 BUSINESS CARDS - LORI JOHNSON Paid Chk# 050486 ENVENTIS TELECOM, INC. 8/17/2011 $562.34 TELEPHONE Paid Chk# 050487 FINKEN'S WATER CENTERS 8/17/2011 $44.57 BOTTLED WATER Paid Chk# 050488 G & K TEXTILE LEASING SYSTE 8/17/2011 $511.50 MATS Paid Chk# 050489 GRAINGER 8/17/2011 $36.28 DUST MOP KIT Paid Chk# 050490 GRAND RENTAL STATION 8/17/2011 $85.75 LAWN EDGER FOR TRAILS Paid Chk# 050491 HAKANSON ANDERSON ASSOC 8/17/2011 $27,622.03 MISC W/S Paid Chk# 050492 HD SUPPLY WATERWORKS, LT 8/17/2011 $9.85 8" INTERNAL PLUG Paid Chk# 050493 HEALTH PARTNERS 8/17/2011 $7,145.70 SEPT MEDICAL Paid Chk# 050494 HOTSY EQUIPMENT OF MINNES 8/17/2011 $439.97 SOAP FOR PRESSURE WASHER Paid Chk# 050495 LEAGUE OF MN CITIES INS TRU 8/17/2011 $4,494.99 GERARD ZACHMAN #11076513 Paid Chk# 050496 MARTIES FARM SERVICE INC 8/17/2011 $141.08 EROSION BLANKETS Paid Chk# 050497 MENARDS 8/17/2011 $77.42 HOSE CLAMPS, ROPE Paid Chk# 050498 METRO WEST INSPECTION SVC 8/17/2011 $6,575.00 BLDG INSP SVCS - 131.5 HRS Paid Chk# 050499 MIDWEST PLAYSCAPES, INC. 8/17/2011 $1,728.93 MULCH FOR PARKS Paid Chk# 050500 MONTICELLO ANIMAL CONTROL 8/17/2011 $470.00 ANIMAL CONTROL Paid Chk# 050501 NELSON ELECTRIC MOTOR REP 8/17/2011 $289.85 LS #3 REPAIR Paid Chk# 050502 NEWMAN TRAFFIC SIGNS 8/17/2011 $701.37 SIGN MATERIAL Paid Chk# 050503 HSBC BUSINESS SOLUTIONS 8/17/2011 $7.50 SHINE PROTECTANT Paid Chk# 050504 OFFICEMAX - A BOISE CO 8/17/2011 $323.91 OFFICE SUPPLIES Paid Chk# 050505 OMANN BROTHERS INC. 8/17/2011 $1,497.80 BLACKTOP SUPPLIES Paid Chk# 050506 OREILLY AUTOMOTIVE INC. 8/17/2011 $48.26 ELEC PUMP Paid Chk# 050507 PEOPLE SERVICE INC. 8/17/2011 $49,041.70 MONTHLY SERVICE Paid Chk# 050508 POMP S TIRE SERVICE INC 8/17/2011 $169.56 TIRES FOR ROLLER PACKER Paid Chk# 050509 RENEW W, LLC 8/17/2011 $1,000.00 14448 81ST - LNDSCP ESC REFUND Paid Chk# 050510 SIMPLEX GRINNELL 8/17/2011 $576.06 ALARM REPAIR - WEST WWTF Paid Chk# 050511 SOFTRONICS, INC. 8/17/2011 $3,687.09 ADMIN - LAPTOP, SFTWR, V CARD, Paid Chk# 050512 SRF CONSULTING GROUP, INC. 8/17/2011 $989.41 PRAIRIE PARK SPLASH PAD Paid Chk# 050513 TRYCO LEASING INC. 8/17/2011 $57.55 ESTUDIO 282 COPIER Paid Chk# 050514 VANCE BROTHERS INC 8/17/2011 $481.90 BLACKTOP SUPPLIES Paid Chk# 050515 VERIZON WIRrzLESS 8/17/2011 $97.22 LAP TOP SERVICE Paid Chk# 050516 KIMBERLY A. WELTER 8/17/2011 $400.00 FALL NEWSLETTER Paid Chk# 050517 XCEL ENERGY 8/17/2011 $2,783.62 16501 53RD - ST LIGHT Paid Chk# 050518 YALE MECHANICAL 8/17/2011 $2,416.50 COIL CLEANING - WEST WWTF Total Checks $124,657.05 FILTER: None CITY OF OTSEGO 08/17/11 2:53 PM Page 1 *Check Detail Register© AUGUST 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050472 8/15/2011 UNITED STATES POSTAL SERVICE E 101-41400-347 Newsletter $995.10 FALL 2011 NEWSLETTER Total UNITED STATES POSTAL SERVICE $995.10 Paid Chk# 050473 8/16/2011 MN DEPT OF HEALTH E 208-45210-390 Contracted Services $1,500.00 REVIEW OF SPLASH PAD PLANS Total MN DEPT OF HEALTH $1,500.00 Paid Chk# 050474 8/17/2011 ADAM'S PEST CONTROL INC E 101-41940-390 Contracted Services $84.43 663642 QUARTERLY SERVICE Total ADAM'S PEST CONTROL INC $84.43 Paid Chk# 050475 8/17/2011 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $1,380.94 9887 PORTA RENTALS Total AFFORDABLE SANITATION $1,380.94 Paid Chk# 050476 8/17/2011 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $1,465.52 528462 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $1,465.52 Paid Chk# 050477 8/17/2011 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $39.52 105520073 ACETYLENE/HAZMAT/OXYGEN Total AIRGAS, INC. $39.52 Paid Chk# 050478 8/17/2011 BEAUDRY OIL & SERVICES iNC. E 101-43100-202 Gas & Oil $372.93 763814 PW GENERATOR Total BEAUDRY OIL & SERVICES INC. $372.93 Paid Chk# 050479 8/17/2011 BRAUN INTERTEC E 203-45210-302 Engineering Fees $25.34 334891 MEADOWLAND/NASHUA AVE TRAIL E 203-45210-302 Engineering Fees $112.22 334891 SAFE ROUTES TO SCHOOL E 203-45210-302 Engineering Fees $224.44 334891 OTSEGO ELEM BIKE TRAIL Total BRAUN INTERTEC $362.00 Paid Chk# 050480 8/17/2011 CITY OF OTSEGO E 602-49450-322 Utilities $173.94 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $446.31 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $712.59 15501 83RD - IRRIG E 101-45200-322 Utilities $323.19 6480 MASON - IRRIG E 101-45200-322 Utilities $539.45 5400 RANDOLPH - IRRIG E 101-45200-322 Utilities $504.18 11313 77TH - IRRIG E 602-49450-322 Utilities $6.82 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $245.92 10400 71ST - IRRIG E 602-49450-322 Utilities $155.66__ 5850 RANDOLPH - EAST WWTF Total CITY OF OTSEGO $3,114.47 Paid Chk# 050481 8/17/2011 CROW RIVER FARM EQUIPMENT E 101-43100-210 Operating Supplies (GENERAL) $132.76 149588 MISC OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $132.76 Paid Chk# 050482 8/17/2011 DH ATHLETICS LLC E 101-45200-210 Operating Supplies (GENERAL) $202.47 11063 TENNIS NET Total DH ATHLETICS LLC $202.47 Paid Chk# 050483 8/17/2011 DJ'S TOTAL HOME CENTER E 101-43100-210 Operating Supplies (GENERAL) $10.68 55223 BATTERIES FOR LASER CITY OF OTSEGO 08/17/11 2:53 PM Page 2 *Check Detail Register© AUGUST 2011 Paid Chk# 050488 8/17/2011 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance Check Amt Invoice Comment E 101-43100-240 Small Tools/Equipment $19.23 55321 SPRAYER TANK E 101-43100-240 Small Tools/Equipment $57.68 55388 SHOVELS E 101-45200-210 Operating Supplies (GENERAL) $23.49 55590 2 -CYCLE OIL E 101-43100-210 Operating Supplies (GENERAL) $20.24 55612 CHAIN, CLEVIS GRAB HOOK Total DJ'S TOTAL HOME CENTER $131.32 Engineering Paid Chk# 050489 Paid Chk# 050484 8/17/2011 ECM PUBLISHERS INC E 202-45200-302 E 101-43100-210 Operating Supplies (GENERAL) E 101-41400-350 Print/Binding (GENERAL) $60.00 336834 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $180.00 337568 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $67.50 337569 LEGAL - NOTICE FOR COMMENTS $214.85 Total ECM PUBLISHERS INC $307.50 Engineering Fees Paid Chk# 050485 8/17/2011 ELK RIVER PRINTING & PARTY PLU E 414-42000-302 Engineering E 101-41400-350 Print/Binding (GENERAL) $53.38__31076 E 250-42410-302 BUSINESS CARDS - LORI JOHNSON Total ELK RIVER PRINTING & PARTY PLU $53.38 28288 E 602-49450-302 Paid Chk# 050486 8/17/2011 ENVENTIS $270.42 28288 E 101-43100-320 Telephone $140.58 TELEPHONE E 250-42410-320 Telephone $281.17 TELEPHONE E 101-41400-320 Telephone $140.59 TELEPHONE Total ENVENTIS $562.34 _ Paid Chk#050487 8/17/2011 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $44.57 BOTTLED WATER Total FINKEN'S WATER CARE $44.57 Paid Chk# 050488 8/17/2011 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $42.40 1043757880 E 101-43100-225 Uniforms/Clothing Allowance $69.39 1043762627 E 101-41940-390 Contracted Services $126.16 1043762628 E 101-43100-225 Uniforms/Clothing Allowance $42.40 1043767387 E 101-43100-225 Uniforms/Clothing Allowance $104.99 1043772137 E 101-41940-390 Contracted Services $126.16 1043772138 Total G & K TEXTILE LEASING SYSTEM $511.50 Engineering Paid Chk# 050489 8/17/2011 GRAINGER 28282 E 202-45200-302 E 101-43100-210 Operating Supplies (GENERAL) $36.28 9605549600 E 201-43100-302 Total GRAINGER $36.28 $1,979.00 Paid Chk# 050490 8/17/2011 GRAND RENTAL STATION E 101-45200-410 Rentals (GENERAL) $85.75 182317-1 Total GRAND RENTAL STATION $85.75 Paid Chk# 050491 8/17/2011 HAKANSON ANDERSON ASSOC INC E 414-41970-302 Engineering Fees $368.44 28278 G 701-22465 GREAT RIVER CTR $62.50 28279 G 701-22258 TWIN CITY ORTHOPEDICS $171.35 28280 G 701-22268 OP2 EASEMENT VACATIONS $213.75 28280 R 101-34330 GRADING REVIEWS $1,320.00 28281 E 403-43100-302 Engineering Fees $293.91 28282 E 202-45200-302 Engineering Fees $1,843.25 28283 E 201-43100-302 Engineering Fees $1,979.00 28284 E 222-49490-302 Engineering Fees $423.45 28286 E 101-41560-302 Engineering Fees $214.85 28286 E 208-45210-302 Engineering Fees $2,993.79 28287 E 414-42000-302 Engineering Fees $116.65 28288 E 250-42410-302 Engineering Fees $200.00 28288 E 602-49450-302 Engineering Fees $270.42 28288 UNIFORMS & MATS UNIFORMS & MATS MATS UNIFORMS & MATS UNIFORMS & MATS MATS DUST MOP KIT LAWN EDGER FOR TRAILS PEAVEY HOUSE GREAT RIVER CENTRE TCO OTSEGO PRESERVE VAC GRADING REVIEWS 85TH ST ROW TRAIL MGMT PROGRAM ROADWAY MGMT PROGRAM OTSEGO NPDES PHASE II OTSEGO NPDES PHASE II PRAIRIE PARK SPLASH PAD SIRENS MISC PERMITS MISC W/S CITY OF OTSEGO 08/17/11 Z53 PM Page 3 *Check Detail Register© AUGUST 2011 Paid Chk# 050493 8/17/2011 'HEALTH PARTNERS Check Amt Invoice Comment E 202-45200-302 Engineering Fees $201.75 28288 TRAIL MGMT E 101-41560-302 Engineering Fees $916.65 28288 MISC GRADING E 601-49400-302 Engineering Fees $270.42 28288 MISC W/S E 101-41560-302 Engineering Fees $771.82 28288 MISC ENG E 101-41560-302 Engineering Fees $70.95 28289 CITY MAP E 101-41560-302 Engineering Fees $266.65 28290 PUBLIC WORKS E 101-41560-302 Engineering Fees $1,416.60 28291 STAFF MTGS E 101-41400-348 Maps $2,673.65 28292 GOPHER ONE CALL MAPS E 101-41400-391 GIS Services $107.25 28293 GIS INFORMATION E 403-43100-302 Engineering Fees $865.46 28312 70TH ST (MF TO OAKWOOD) E 101-41560-302 Engineering Fees $996.66 28313 WETLAND CONS ACT 1991 G 701-22361 SUN RAY FARMS $299.46 28313 SUNRAY FARMS WETLAND G 703-21980 Hidden Creek Trail Subd $117.56 28313 HIDDEN CREEK WETLAND E 203-45210-302 Engineering Fees $545.63 28314 NASHUA AVE/PR PK TRAIL E 203-45210-302 Engineering Fees $1,202.51 28315 OTSEGO ELEM BIKE TRAIL E 203-45210-302 Engineering Fees $2,446.51 28317 SAFE ROUTES TO SCHOOL E 602-49450-302 Engineering Fees $1,806.77 28318 L1 B1, PLEASANT CRK FARMS E 101-41560-302 Engineering Fees $2,174.37 28319 ISLAND VIEW/KADLER AVE SW ISSUES Total HAKANSON ANDERSON ASSOC INC $27,622.03 Paid Chk# 050492 8/17/2011 HD SUPPLY WATERWORKS, LTD E 208-45210-530 Improvements Other Than Bldgs $9.85 3394578 8" INTERNAL PLUG Total HD SUPPLY WATERWORKS, LTD $9.85 Paid Chk# 050493 8/17/2011 'HEALTH PARTNERS E 250-42410-123 Health E 101-43100-123 Health E 101-41600-123 Health E 101-41400-123 Health Total HEALTH PARTNERS $1,159.00 38163945 $3,392.80 38163945 $1,013.50 38163945 $1,580.40 38163945 $7,145.70 Paid Chk# 050494 8/17/2011 HOTSY EQUIPMENT OF MINNESOTA '-- E 101-43100-390 Contracted Services $173.32 38311 E 101-43100-210 Operating Supplies (GENERAL) $266.65 38311 Total HOTSY EQUIPMENT OF MINNESOTA $439.97 SEPT MEDICAL SEPT MEDICAL SEPT MEDICAL SEPT MEDICAL PRESSURE WASHER REPAIR SOAP FOR PRESSURE WASHER Paid Chk# 050495 8/17/2011 LEAGUE OF MN CITIES INS TRUST E 204-41400-310 Miscellaneous $4,494.99 11076513 GERARD ZACHMAN #11076513 Total LEAGUE OF MN CITIES INS TRUST $4,494.99 Paid Chk# 050496 8/17/2011 MARTIES FARM SERVICE INC E 208-45210-530 Improvements Other Than Bldgs $141.08_ 6.06561 EROSION BLANKETS Total MARTIES FARM SERVICE INC $141.08 Paid Chk# 050497 8/17/2011 MENARDS E 101-45200-210 Operating Supplies (GENERAL) $16.98 82348 HOSE CLAMPS, ROPE E 101-45200-220 Repair/Maint Supply (GENERAL) $60.44 82965 PLAYGROUND DRAINTILE SUPPLIES Total MENARDS $77.42 Paid Chk# 050498 8/17/2011 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $6,575.00 _ BLDG INSP SVCS - 131.5 HRS Total METRO WEST INSPECTION SVC INC. $6,575.00 Paid Chk# 050499 8/17/2011 MIDWEST PLAYSCAPES, INC. E 101-45200-220 Repair/Maint Supply (GENERAL) $1,728.93 4631 MULCH FOR PARKS Total MIDWEST PLAYSCAPES, INC. $1,728.93 Paid Chk# 050500 8/17/2011 MONTICELLO ANIMAL CONTROL CITY OF OTSEGO 08/17/11 2:53 PM Page 4 *Check Detail Register© AUGUST 2011 Paid Chk# 050503 8/17/2011 NORTHERN TOOL & EQUIPMENT CO E 101-43100-210 Operating Supplies (GENERAL) $7.50 193094742 SHINE PROTECTANT Total NORTHERN TOOL & EQUIPMENT CO $7.50 Paid Chk# 050504 8/17/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses Total OFFICEMAX $69.90 287500 OFFICE SUPPLIES $25_4.01 440978 OFFICE SUPPLIES $323.91 Paid Chk# 050505 8/17/2011 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $680.01 9168 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $817.79 9185 BLACKTOP SUPPLIES Total OMANN BROTHERS INC. $1,497.80 Paid Chk# 050506 8/17/2011 OREILLY AUTOMOTIVE INC. E 101-43100-220 Repair/Maint Supply (GENERAL) Check Amt Invoice Comment E 101-42710-390 Contracted Services $470.00 567 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $470.00 E 601-49400-500 Paid Chk# 050501 8/17/2011 NELSON ELECTRIC MOTOR REPAIR 18212 E 602-49450-400 Repairs & Maint - Cont $289.85 5392 LS #3 REPAIR Total NELSON ELECTRIC MOTOR REPAIR $289,85 18212 Paid Chk# 050502 8/17/2011 NEWMAN TRAFFIC SIGNS $49,041.70 Contracted Services E 101-43100-393 Sign & Signal Mat'I Purchased $701.37 T100237876 SIGN MATERIAL E 101-43100-210 Total NEWMAN TRAFFIC SIGNS $701.37 569690 Paid Chk# 050503 8/17/2011 NORTHERN TOOL & EQUIPMENT CO E 101-43100-210 Operating Supplies (GENERAL) $7.50 193094742 SHINE PROTECTANT Total NORTHERN TOOL & EQUIPMENT CO $7.50 Paid Chk# 050504 8/17/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses Total OFFICEMAX $69.90 287500 OFFICE SUPPLIES $25_4.01 440978 OFFICE SUPPLIES $323.91 Paid Chk# 050505 8/17/2011 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $680.01 9168 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $817.79 9185 BLACKTOP SUPPLIES Total OMANN BROTHERS INC. $1,497.80 Paid Chk# 050506 8/17/2011 OREILLY AUTOMOTIVE INC. E 101-43100-220 Repair/Maint Supply (GENERAL) $48.26 1952-198466 Total OREILLY AUTOMOTIVE INC. $48.26 Total SIMPLEX GRINNELL Paid Chk# 050507 8/17/2011 PEOPLE SERVICE INC. Paid Chk# 050511 E 601-49400-500 Capital Outlay (GENERAL) $1,763.70 18212 E 602-49450-390 Contracted Services $32,574.54 18212 E 601-49400-390 Contracted Services $14,70_3.46 18212 2361 Total PEOPLE SERVICE INC. $49,041.70 Contracted Services Paid Chk# 050508 8/17/2011 POMP S TIRE SERVICE IN'6 E 101-41600-390 E 101-43100-210 Operating Supplies (GENERAL) $169.56 569690 Total POMP S TIRE SERVICE INC $169.56 $75.00 ELEC PUMP CHLORINE DETECTOR - WELL HOUSE #2 MONTHLY SERVICE MONTHLY SERVICE TIRES FOR ROLLER PACKER Paid Chk# 050509 8/17/2011 RENEW W, LLC E702-41400-310 Miscellaneous $1,000.00 14448 81ST - LNDSCP ESC REFUND Total RENEW W, LLC $1,000.00 Paid Chk# 050510 8/17/2011 SIMPLEX GRINNELL E 602-49450-400 Repairs & Maint - Cont $576.06 66843531 ALARM REPAIR - WEST WWTF Total SIMPLEX GRINNELL $576.06 Paid Chk# 050511 8/17/2011 SOFTRONICS, INC. E 101-41400-390 Contracted Services $1,261.09 2361 ADMIN - LABOR E 101-41400-201 Office Supplies and Expenses $1,035.57 2361 ADMIN - LAPTOP, SFTWR, V CARD, MOUSE E 250-42410-390 Contracted Services $288.75 2361 BLDG - LABOR E 101-41600-390 Contracted Services $75.00 2361 FIN - LABOR E 101-43100-390 Contracted Services $75.00 2361 PW - LABOR E 601-49400-390 Contracted Services $25.00 2361 UTIL - LABOR E 602-49450-390 Contracted Services $25.00 2361 UTIL - LABOR E 101-41400-201 Office Supplies and Expenses $138.92 2361 ADMIN IT -WIRELESS NETWORK E 101-41400-390 Contracted Services $425.00 2361 ADMIN IT - LABOR E 101-41400-390 Contracted Services $50.00 2361 GIS - LABOR E 250-42410-570 Office Equip and Furnishings $287.76 2361 BLDG - UPS, FUSER/ROLLER CITY OF OTSEGO 08/17/11 2:53 PM Page 5 *Check Detail Register© AUGUST 2011 Check Amt Invoice Comment Total SOFTRONICS, INC. $3,687.09 Paid Chk# 050512 8/17/2011 SRF CONSULTING GROUP, INC. E 208-45210-390 Contracted Services $989.41 5521.00-50 PRAIRIE PARK SPLASH PAD Total SRF CONSULTING GROUP, INC. $989.41 Paid Chk# 050513 8/17/2011 TRYCO LEASING INC. $891.25 120359 SUMMER MAINT - CITY HALL E 101-43100-413 Office Equipment Rentals $57.55 5627 ESTUDIO 282 COPIER E 101-43100-402 Total TRYCO LEASING INC. $57.55 120376 COIL CLEANING - PW Paid Chk# 050514 8/17/2011 VANCE BROTHERS INC $393.75 121962 REPAIRS - PW E 101-43100-434 Blacktop Supplies $201.99 20847 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $279.91 20883 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $481.90 Paid Chk# 050515 8/17/2011 VERIZON WIRELESS E 101-43100-320 Telephone $97.22 2610840783 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 050516 8/17/2011 WELTER, KIM E 101-41400-347 Newsletter $400.00 FALL NEWSLETTER Total WELTER, KIM $400.00 Paid Chk# 050517 8/17/2011 XCEL ENERGY�� E 601-49400-322 Utilities $184.19 16575 61 ST - WT #3 E 101-45200-322 Utilities $202.59 5400 RANDOLPH E 101-43160-322 Utilities $30.90 16501 53RD - ST LIGHT E 601-49400-322 Utilities $2,163.27 5740 RANDOLPH - WELL #8 E 101-43160-322 Utilities $202.67 RIVERPOINTE Total XCEL ENERGY $2,783.62 Paid Chk# 050518 8/17/2011 YALE MECHANICAL E 101-41940-402 Repairs/Maint Buildings $891.25 120359 SUMMER MAINT - CITY HALL E 602-49450-402 Repairs/Maint Buildings $240.25 120375 COIL CLEANING - WEST WWTF- E 101-43100-402 Repairs/Maint Buildings $891.25 120376 COIL CLEANING - PW E 101-43100-402 Repairs/Maint Buildings $393.75 121962 REPAIRS - PW Total YALE MECHANICAL $2,416.50 10100 BANK OF ELK RIVER $124,657.05 CITY OF OTSEGO 08/17/11 2:53 PM Page 6 *Check Detail Register© AUGUST 2011 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $37,541.00 201 STREET PAVEMENT MANAGEMENT $1,979.00 202 TRAIL PAVEMENT MANAGEMENT $2,045.00 203 PARK DEVELOPMENT $4,556.65 204 INSURANCE RESERVE $4,494.99 208 COMMUNITY FACILITIES FUND $5,634.13 222 Citywide Stormwater(NPDES II) $423.45 250 Comm. Dev. & Bldg Safety $8,791.68 403 COLLECTOR RDS (FORMERLY MSA) $1,159.37 414 Revolving Capital Improvements $485.09 601 WATER FUND $19,110.04 602 SEWER FUND $36,572.03 701 DEVELOPMENT ESCROWS FUND $747.06 702 BUILDERS ESCROW FUND $1,000.00 703 Wetland Escrows $117.56 $124,657.05 CITY OF OTSEGO 08/10/11 9:18 AM Page 1 *Check Summary Register© AUGUST 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050469 EDP OF WRIGHT COUNTY 8/9/2011 $992.50 2011 MEMBERSHIP (PRORATED) Paid Chk# 050470 LORI JOHNSON -WARNER 8/9/2011 $83.34 DEPOSIT - HSA ACCT #98887 Paid Chk# 050471 KERN, DEWENTER, VIERE LTD 8/10/2011 $750.00 REPLACE CH #50197 - 1ST QTR 20 Total Checks $1,825.84 FILTER: None CITY OF OTSEGO 08/10/11 9:18 AM Page 1 *Check Detail Register© AUGUST 2011 10100 BANK OF ELK RIVER $1,075.84 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $1,075.84 $1,075.84 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050197 6/8/2011 KDV E 101-41600-304 Accounting & Auditing ($750.00) 128613-A VOID CHECK #50197 Total KDV ($750.00) Paid Chk# 050469 8/9/2011 EDP OF WRIGHT COUNTY E 101-41100-801 CONTINGENCY $992.50 2011 MEMBERSHIP (PRORATED) Total EDP OF WRIGHT COUNTY $992.50 Paid Chk# 050470 8/9/2011 JOHNSON -WARNER, LORI G 101-21706 Hospitalization/Medical Ins $83.34 DEPOSIT - HSA ACCT #98887 Total JOHNSON -WARNER, LORI $83.34 Paid Chk# 050471 8/10/2011 KDV E 101-41600-304 Accounting & Auditing $750.00 128613-B REPLACE CH #50197 - 1 ST QTR 2011 Total KDV $750.00 10100 BANK OF ELK RIVER $1,075.84 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $1,075.84 $1,075.84 CITY OF OTSEGO 08/09/11 1:45 PM Page 1 *Check Summary Register© AUGUST 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050464 ALLIANCE BENEFIT GROUP HSA 8/9/2011 $526.93 PPE 8/6/11 CH DTD 8/10/11 Paid Chk# 050465 DAVE PERKINS CONTRACTING, 8/9/2011 $30,746.00 PR PK SPLASH PAD Paid Chk# 050466 ICMA RETIREMENT TRUST 8/9/2011 $75.00 PLAN #304185 Paid Chk# 050467 PUBLIC EMPLOYEES RETIREME 8/9/2011 $4,572.96 #677600 PPE 8/6/11 Paid Chk# 050468 STRATEGIC INSIGHTS, INC. 8/9/2011 $2,164.22 PLAN -IT CIP SOFTWARE Total Checks $38,085.11 FILTER: None CITY OF OTSEGO 08/09/11 1:45 PM Page 1 *Check Detail Register© AUGUST 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050464 8/9/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $526.93 PPE 8/6/11 CH DTD 8/10/11 Total ALLIANCE BENEFIT GROUP $526.93 Paid Chk# 050465 8/9/2011 DAVE PERKINS CONTRACTING, INC. E 208-45210-390 Contracted Services $30,746.00 PAY #1 - FINA PR PK SPLASH PAD Total DAVE PERKINS CONTRACTING, INC. $30,746.00 _ Paid Chk# 050466 8/9/2011 ICMA RETIREMENT TRUST . .......... G 101-21705 Other Retirement $75.00 PPE 8/6/11 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 050467 8/9/2011 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $48.64 #677600 PPE 8/6/11 E 601-49400-121 PERA $48.65 #677600 PPE 8/6/11 E 250-42410-121 PERA $181.80 #677600 PPE 8/6/11 E 101-43100-121 PERA $1,100.41 #677600 PPE 8/6/11 E 101-41600-121 PERA $509.64 #677600 PPE 8/6/11 E 101-41400-121 PERA $566.69 #677600 PPE 8/6/11 G 101-21704 PERA $2,117.13 #677600 PPE 8/6/11 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,572.96 Paid Chk# 050468 8/9/2011 STRATEGIC INSIGHTS, INC. E 101-41600-390 Contracted Services $2,164.22_ 11PLAN-IT-12 PLAN -IT CIP SOFTWARE Total STRATEGIC INSIGHTS, INC. $2,164.22 10100 BANK OF ELK RIVER $38,085.11 Fund Summary 10100 BANK OF ELK RIVER _ 101 GENERAL FUND $7,060.02 208 COMMUNITY FACILITIES FUND $30,746.00 250 Comm. Dev. & Bldg Safety $181.80 601 WATER FUND $48.65 602 SEWER FUND $48.64 $38,085.11 ITEM 5.2 OHPC meeting, 7-12-11 Otsego Heritage Preservation Commission —July 12, 2011 Otsego City Hall Commissioners Present: Toni Seroshek, Chris Wilson, Gail Anderson Also present: Mayor Jessica Stockamp, Guest Joane Vasseur Mayor Stockamp opened the meeting and presented Ron Black's letter of resignation. Commissioners moved, seconded and voted unanimously to accept Ron's resignation with regret and with thanks for his many years of service to the Commission. Commissioners expressed hope that we might access Ron's expertise in local history in the future as needed. An election of officers was held: Toni Seroshek accepted the Chair position and Chris Wilson accepted the Vice Chair position. Gail Anderson will continue to serve as recorder. Toni Seroshek took over in the role of Chair. Minutes of the last meeting were approved. Mayor Stockamp informed us that a new City Administrator has been hired: Lori Johnson, who previously served in that capacity in Elk River. The Mayor discussed the upcoming demise of the McDonald house and the Commission's desire to have an excavation at the site. Lori has a qualified acquaintance who has overseen such a project in the past and she will contact him to see if he is interested in the project. The Statewide Historic Preservation Conference is being held Thursday & Friday, September 22-23, 2011 in Faribault, MN. Its cost is $90 per member if sent in by the early registration date of August 19. The City Council will be asked if they are willing to sponsor any attendees. The copy for the 200 word article for the Otsego View on ferries on the Mississippi River is due July 22. Chris shared information she had obtained from 1 OHPC meeting, 7-12-11 the Sherburne History Center; Toni has some information as well. Gail and Toni will compile the information into a story. We briefly discussed the recommendations of MHS re our collection policies. These recommendations were included in the letter acknowledging completion of our grant that was obtained through them. We will make those changes and resubmit them to the City for formatting, etc. We discussed distributing an historic Otsego Mississippi River map for the Otsego Festival September 17. The meeting was adjourned at Bpm. Next meeting is Tuesday, August 9th at 7pm at City Hall. Gail Anderson, Recorder 2 ITEM 5.3 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL JULY 13, 2011 7:00 PM 1. Call to Order. Chair Mike Brumm called the meeting to order at 7:OOPM. Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Peter Torresani, Rose Cassady and Kathy Roberts; Absent: Commission Members Susan Krekelberg and Duane Lauseng; City Council; Council Member Doug Schroeder and Mayor Jessica Stockamp City Staff: Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 2. Consider agenda approval. Vice Chair Bean motioned to approve the agenda as written. Seconded by Commissioner Roberts. All in favor. Motion carried. 3. Consider the following minutes. 3.1. June 8, 2011 Regular Meeting Minutes. Commissioner Cassady motioned to approve the minutes as written. Seconded by Commissioner Torresani. All in favor. Motion carried. 4. Open Forum. No Items. 5. New Business. 5.1. Interview for Commissioner Vacancy a. Jim Kjendle Commission Members interviewed Mr. Jim Kjendle for the Parks and Recreation Commission vacancy. b. Triste I. Freeburg Commission Members interviewed Ms. Triste Freeburg for the Parks and Recreation Commission vacancy. C. Charles Vonberq Commission Members interviewed Mr. Charles Vonberg for the Parks and Recreation Commission vacancy. d. Mitchel Faust. Commission Members interviewed Mr. Mitchel Faust for the Parks and Recreation Commission vacancy. City Planner Licht noted to the applicants that the alternate position is open and gave an explanation of the role of that position. City Planner Licht also noted that the terms for Chair Brumm, Vice Chair Bean, Commissioner Roberts and Commissioner Krekelberg end at the end of 2011 and that there may be additional vacancies to be filled. Commission Members will have a discussion at the end of the meeting with a recommendation to City Council. 5.2. Three Rivers Soccer Association Letter of Intent City Planner Licht gave an explanation of the Three River's Soccer Association's (TSRA) letter of intent regarding the construction of new soccer fields located at Prairie Park. The letter of intent proposes that TRSA would contribute up to $25,000 over five years towards development of soccer fields north of 90th Street. Acceptance of the donation would be subject to an agreement with TRSA yet to be negotiated but recommended by the Parks and Recreation Commission and approved by the City Council outlining any provisions such as priority scheduling of these fields. City Planner Licht said that this is for information only and no action is required at this time. 5.3. Otsego Festival Preparations City Planner Licht reviewed the letter from the Otsego Festival Committee regarding Otsego Festival preparations. City Planner Licht said that if the Parks and Recreation Commission is to have a booth at this year's festival that the Commissioners must organize their presentation, handouts and scheduling in advance. Commissioner Torresani said if the Parks and Recreation commission is to have a booth at the Otsego Festival an event chair should be appointed. Commissioners will discuss this at the August 10, 2011 meeting. 6. Unfinished Business. 6.1. Prairie Park Splash Pad: a. Consider landscaping plan. City Planner Licht presented the landscaping plan and cost estimate for Prairie Park splash pad prepared by Eagle Scout candidate Aaron Dorvinen. Public Works Supervisor Belair gave an explanation of the irrigation system due to the concern of the types of plantings to be used that will need considerable watering. Vice Chair Bean motioned to recommend approval of the splash pad landscape plan. Seconded by Commissioner Cassady. All in favor. Motion carried. b. Consider liahtina Dian. City Planner Licht presented the lighting plan for Prairie Park splash pad noting that additional lights were included in the estimate to be considered to improve public safety. Commissioner Torresani motioned to recommend approval of the proposed lighting plan for Prairie Park. Seconded by Commissioner Roberts. All in favor. Motion carried. Commissioner Torresani left the meeting at 8:00 PM. 7. Public Works Update. 7.1. Update on Frankfort Park Public Works Supervisor Belair updated the Commissioners on the progress of the tennis courts in Frankfort Park stating that it is not ready for paving and will not be ready until the soil can withstand the weight of the equipment without sinking. Additional plantings have been added in Frankfort Park and the flowers are in bloom. There has been some hail damage in some of the parks from the May 10th storm and work to be completed on this. 8. Pride in our Parks 8.1. Cole's Martial Arts Monthly Report Commissioners reviewed the monthly report. 9. Update on City Council actions by Council Member Doug Schroeder. Mayor Stockamp told the Commissioners about the dedication of the outfield fences on Fields 2 and 3 at Prairie Park during the Rogers Area Youth Baseball tournament on July 8, 2011. Mayor Stockamp noted that the dedication was organized by Finance Director Gary Groen and that representatives of the Minnesota Twins Community Fund were in attendance. Council Member Schroeder updated the Commissioners on the hire of new City Administrator Lori Johnson noting that she will start on Monday, July 25, 2011. Council Member Schroeder also updated the commission on the Safe Routes to School Program being complete and settlement of the Waterfront East issues including ownership of the park parcel being deeded to the City. 10. Subcommittees. a. All Sports (Commissioner Torresani�. No Items b. Community Ed/Ids 728 (Commissioner Bean). No Items C. Communication (Commissioner Krekelberg). No Items d. Pumpkin Patch (Commissioner Roberts). No Items e. Santa Day (Commissioner Cassady). No Items f. Egg Hunt (Commissioner Brumm). No Items 11. Information. Chair Brumm asked that the four individuals interviewed for the appointment to the Parks and Recreation Commission leave the meeting to allow the Commissioners to discuss making a recommendation. City Planner Licht noted that any recommendation to make an appointment to the Parks and Recreation Commission would likely occur at the July 25, 2011 City Council meeting and that City staff would contact the applicants. Vice Chair Bean asked City Planner Licht about requirements for attendance at Parks and Recreation Commission meetings. City Planner Licht said that it is the City Council that takes action if attendance effects the ability of an advisory commission to conduct its business. City Planner Licht noted that in special circumstances the City Council may appoint more than one alternate to an advisory Commission. Mayor Stockamp said that the Parks and Recreation Commission used to have two alternates. Vice Chair Bean said that there are commissioners with regular absences and that consideration should be given to appointing two of the applicants. Vice Chair Bean said that as there were only four Commissioners present to consider the applicants, the City Council should interview these individuals along with receiving the recommendation of the Commissioners in considering appointments. The Commissioners discussed the candidates. Special Licensing Lindenfelser distributed ballots to the Commissioners. The votes were tallied as three for Mr. Kjendle, two for Mr. Vonberg, two for Mr. Faust and one for Ms. Freeburg. City Planner Licht advised that the Commissioners should revote picking two from Mr. Kjendle, Mr. Vonberg and Mr. Faust. Special Licensing Lindenfelser distributed ballots to the Commissioners. The votes were tallied as four for Mr. Kjendle, two for Mr. Vonberg and one for Mr. Faust. Vice Chair Bean voted to recommend the City Council appoint Mr. Kjendle and Mr. Vonberg as alternates to the Parks and Recreation Commission. Seconded by Commissioner Roberts. All in favor. Motion carried. 12. Adjourn by 10 PM. Commissioner Cassady motioned to adjourn. Seconded by Commissioner Roberts. All in favor. Meeting adjourned at 8:36 PM. The next regular Parks and Recreation Commission Meeting will be held on Wednesday, August 10, 2011, 7:00 PM Otsego City Hall. Written by Sandy Lindenfelser, Special Licensing ITEM 5.4 OTSEGO PLANNING COMMISSION MEETING OTSEGO CITY HALL FEBRUARY 7, 2011 7 PM 1. Vice Chair Thompson will call the meeting to order. Vice Chair Thompson called the meeting to order at 7:00 PM. Roll Call: Vice Chair David Thompson; Commissioners: Tammie Fallon, Aaron Stritesky, Richard Nichols and Brian Gerten. Absent: Pam Black and Jim Kolles. City Council: Vern Heidner. Staff: Mike Robertson, City Administrator; Daniel Licht, City Planner and Tami Loff, City Clerk. 2. Consider the following minutes. 2.1. December 20, 2010 Planning Commission Meeting. Commissioner Stritesky motioned to approve as written. Seconded by Commissioner Nichols. All in favor. Motion carried. 3. Planning Item: PUBLIC HEARING: 3.1. Amendment to the Comprehensive Plan updating the Transportation Plan. City Planner Licht presented the planners report. A number of minor adjustments to the planned roadways have been proposed on the MSA Street Plan and should be changed on the City's Transportation Plan. CM Heidner said the changes would be paid from state money collected for gas tax (MSA Funds). The city has not done any major road work recently and if we don't use it we lose it. Vice Chair Thompson opened the Public Hearing at 7:07 PM. City Clerk Loff attested all the proper noticing, posting and publishing was completed. Commissioner Gerten asked about the areas circled in black on the second map. City Planner Licht said those streets would be reconfigured or taken out. Commissioner Nichols asked if Nashua Avenue and MacAlister Avenue is staying the way it is. City Planner Licht said yes. Hearing no public comment Vice Chair Thompson closed the Public Hearing at 7:14 PM. Commissioner Nichols motioned to approve amendments to the Transportation Plan as consistent with the Comprehensive Plan. Seconded by Commissioner Stritesky. All in favor. Motion carried. NON -HEARING ITEM: 3.2. Election of 2011 Planning Commission Chair and Vice Chair. Commissioner Nichols motioned to nominate Pam Black as Chair. Seconded by Commissioner Thompson. All in favor. Motion carried. Commissioner Nichols motioned to nominate Dave Thompson as Vice Chair. Seconded by Commissioner Stritesky. Motion carried 4-0. Commissioner Thompson abstained. 4. Any other Planning Commission Business. 4.1. Update on City Council actions by Councilmember Heidner. CM Heidner updated the Commission. 4.2. Update on future Planning Commission Agenda Items by Tami Loff. City Clerk Loff said there are no items at this time and she will keep them updated. 5. Adjournment by 10 PM. Commissioner Fallon motioned to adjourn. Seconded by Commissioner Nichols. All in favor. Adjourned at 7:30 PM. David Thompson, Vice Chair Attest: Tami Loff, City Clerk CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA TO: Mayor and Council BY: Tami Loff, City Clerk DATE: August 10, 2011 RE: Otsego -Advisory Commission Background: ITEM 5-5 Memo The Heritage Preservation Commission (HPC) interviewed applicant John Noll on August 9, 2011for an open position on the HPC. The HPC voted to recommend appointment of Mr. Noll. The HPC currently has two vacancies and no appointed alternates. FYhihitc- A. City Commission Application. B. Resolution 2011-38. Recommendation: City staff recommends the City Council appoint John Noll to the Heritage Preservation Commission. Possible Actions: A. Motion to approve Resolution 2011-38 making appointments to Advisory Commission. B. Motion to table. RESOLUTION NO.: 2011 - 38 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION MAKING APPOINTMENTS TO ADVISORY COMMISSIONS. WHEREAS, the City has established a Heritage Preservation Commission to advise the City Council; and, WHEREAS, individuals are appointed to serve on the City Council advisory commissions in accordance with the City Code and bylaws of each body and at the discretion of the City Council; and, WHEREAS, the there are seats on the Heritage Preservation Commission currently vacant; and, WHEREAS, the City Council must make appointments to the new terms of these advisory commission positions. WHEREAS, John Noll submitted an application to be considered for appointment to the Heritage Preservation Commission; and, WHEREAS, the Heritage Preservation Commission interviewed Mr. Noll at their meeting on 9 August 2011 and subsequently voted to recommend his appointment; and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that John Noll is hereby appointed to the Heritage Preservation Commission for a term ending MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 22nd day of August 2011. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor RA ITEM 5-6 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPOS_ PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 11 August 2011 RE: Otsego — Prairie Park; Splash Pad Rules TPC FILE: 101.01 — 11.02 BACKGROUND City staff has drafted proposed rules for the Prairie Park splash pad to be posted on three signs measuring 1.0' x 1.5' at each of the entrances to the splash pad site. The total cost for the signs is $250.00 whereas project budget included $2,500.00 for signs. The Parks and Recreation Commission discussed the proposed rules at their meeting on 10 August 2011. After making some changes to the proposed language, the Parks and Recreation Commission voted 5-0 to recommend approval. The City Council will consider the proposed rules at their meeting on 22 August 2011. Exhibits: A. Sign example B. Site plan RECOMMENDATION City staff recommends approval of the proposed rules for the splash pad and installation of the signs. POSSIBLE ACTIONS A. Motion to recommend approval of proposed rules and installation of signs for the Prairie Park splash pad. B. Motion to table. Lori Johnson, City Administrator Tami Loff, City Clerk Brad Belair, Public Works Supervisor Sandy Lindenfelser, Special Licensing Ron Wagner, City Engineer CITY OF TSEGO ON THE GREAT RIVER ROAD PRAIRIE PARK SPLASH PAD PUSH IN -GROUND BUTTONS TO ACTIVATE SPLASH PAD HOURS: 9:00 AM - 10:OOPM ✓ No running. ✓ Footwear is strongly recommended. ✓ Children needing diapers must wear swimming diapers. ✓ No food or beverages on the Splash Pad surface. ✓ No glass objects. ✓ No skateboards, rollerblades, bicycles, scooters. ✓ No pets. ✓ No athletic equipment, balls, bats, noodles or other toys. ✓ No playground woodchips or sand. THANK YOU FOR MAKING THE SPLASH PAD SAFE AND FUN FOR ALL! Prarie Park Splash Pad Concept A-2 Spray Feature Key A Ground Geyser B Directional Water Jet Seating Area with Tables t- ) C Water Tunnel No. 2 (Optional) �; D Foot Activator Concrete Splash Area E Jet Stream (Colored Concrete Optional) F Fountain Spray G Power Volcano H Team Spray No. 2 5' Wide Dry Zone Modular Block Seatwall (Optional) t . �, Modular Block Seatwall (Optional) (\� Existing Play Container--� + :f" a Existing { ,� \ ).. Bituminous Trail 10' Wide Landscape Buffer e SRF Project No. 5521 r - t March 3, 2011,�`� ° j� Pc• �o G�- Q +\,tS S=�✓\ CTs) Modular Block Sealwall (Optional) City of Otsego ITEM 5-7 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC@ Plan ningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 11 August 2011 RE: Otsego — Mississippi River signs TPC FILE: 101.01 BACKGROUND The City was made aware of a drowning that occurred in the Mississippi River on 5 August 2011. According to Wright County Sheriff's Deputy Greg Findley two teens were tubing and one fell off and did not resurface. People are gaining access to the Mississippi River both at Nashua Avenue and Kadler Avenue where the City streets run directly into the water to provide boat access. Both locations are planned as future public landing parks. City staff and the Wright County Sherriff's deputies discussed placement of signage at the end of Kadler Avenue and Nashua Avenue as a warning regarding dangerous currents, debris, ice chunks, etc. The proposed sign would be a graphic swimmer with the crossout circle and a text plate below with "DANGER". The Parks and Recreation Commission discussed the issue at their meeting on 10 August 2011 and voted 5-0 to recommend the signs be installed. City staff will also advise the Police Commission of this issue. RECOMMENDATION City staff recommends installation of proposed no swimming/danger signs at Kadler Avenue and Nashua Avenue boat accesses. POSSIBLE ACTIONS A. Motion to direct installation of "no swimming/danger signs" at Kadler Avenue and Nashua Avenue boat accesses B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Sandy Lindenfelser, Special Licensing Brad Belair, Public Works Supervisor Andy MacArthur, City Attorney Sgt. Peter Walker, Wright County Sherriff's Office ITEM 5-8 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.42 7.0520 TPCTPCP_ PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 11 August 2011 RE: Otsego — Prairie Park; Memorial Bench TPC FILE: 101.01 BACKGROUND The Parks and Recreation Commission had been approached several months ago by Sarah Lengquist about a proposal to place a memorial bench in Prairie Park. Public Works Supervisor Belair and City Planner Licht met with Miss Lengquist and Kim Lengquist on 9 August 2011 to review the proposed memorial bench and determine a location near the skate park in Prairie Park. The Parks and Recreation Commission reviewed the proposal at their meeting on 10 August 2011. The Lengquists had already received a proposal and quote for a black granite bench measuring approximately four feet wide that would be installed on a concrete slab. The backrest of the bench is proposed to be engraved with messages on either side of a 5x7 etched photo. On the rear of the backrest would be an additional engraving. The cost of the bench and installation would be fully funded privately. The Parks and Recreation Commission also discussed that the City has not been asked to locate private memorials within public parks before and the proposal must be considered not only for this request but in the event of other future requests. The Parks and Recreation Commission said that acceptance of any memorial must recognize that the City assumes long term ownership and maintenance of the memorial. Second, the memorial is being placed in a public place and the appropriateness of the feature is a consideration. City staff said that the type of bench proposed will not create maintenance issues for the Public Works Department. The Parks and Recreation Commission believed that the specific monument proposed is appropriate for Prairie Park. Following this discussion, the Parks and Recreation Commission voted 5-0 to recommend the donation be accepted. The City Council will consider the donation at their meeting on 22 August 2011. Exhibits: A. Quote B. Photo of example bench C. Resolution 2011-39 RECOMMENDATION City staff recommends approval of Resolution 2011-39. POSSIBLE ACTIONS Motion to approve Resolution 2011-39 accepting donation of a memorial bench for Prairie Park. 2. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Brad Belair, Public Works Supervisor Sarah Lengquist Kim Lengquist 2 i iviei Mese Date ` 1, , , t Order hto. G`.,,._. Customer Name LA y "d� L r,l d 4' Phone No. Address 2' i'JXA�. AlZ•'City 10A"_1' State 'Sri' Zip, Granite iT r'I !�' "` Domestic ❑ Approx. Ship Date over seas [i Die Size GENERAL DIMENSION AND FINISH Finish Base Size " R� Finish ---a�" Marker Size "'°� Finish STYLE OF LETTERING Family Name Individual Name Name on Back Type of Foundation Childress Etc.ta.)1.0. f I fit!' Vase Style or Color INSCRIPTION ON MEMORIAL L ,;� PT 511—)C",, ) i CEMETERY INFORMATION: w Foundation by Cemetery ❑ Supplier Setting by Cemetery ❑ Supplier Name of Cemetery ! C r .,� { ;.t;� ' /J'il z L..• Address Gy : ! i r'r` f✓i �i', Z . A/ .� Directions Sexton Name .1D.!&"r Phone+'`-< Location on tj z, In case of default of any of the terms of this Contract, the BUYER agrees to pay all expenses of collection, including attorney's fees, together with interest at the highest prevailing rate, and does hereby authorize the Cemetery Association to permit SELLER to remove said within described property from the lot where same is located and does hereby waive any and all claims for damages caused by said removal. This Contract contains the full agreement and no promises are to be implied or to be considered a part of this contract unless the same is in writing signed by the parties hereto. All orders are subject to the approval of the manufacture. This price stated in this contract does not include the cost of any lettering that may be done after the memorial is erected in the cemetery. PURCHASER AGREES TO PAY THE SUM OF $ _:,� Memorial Price .4i��ic^y L ,;� PT 511—)C",, ) i CEMETERY INFORMATION: w Foundation by Cemetery ❑ Supplier Setting by Cemetery ❑ Supplier Name of Cemetery ! C r .,� { ;.t;� ' /J'il z L..• Address Gy : ! i r'r` f✓i �i', Z . A/ .� Directions Sexton Name .1D.!&"r Phone+'`-< Location on tj z, In case of default of any of the terms of this Contract, the BUYER agrees to pay all expenses of collection, including attorney's fees, together with interest at the highest prevailing rate, and does hereby authorize the Cemetery Association to permit SELLER to remove said within described property from the lot where same is located and does hereby waive any and all claims for damages caused by said removal. This Contract contains the full agreement and no promises are to be implied or to be considered a part of this contract unless the same is in writing signed by the parties hereto. All orders are subject to the approval of the manufacture. This price stated in this contract does not include the cost of any lettering that may be done after the memorial is erected in the cemetery. PURCHASER AGREES TO PAY THE SUM OF $ _:,� Memorial Price RESOLUTION NO.: 2011 - 39 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION OF A MEMORIAL BENCH FOR PRAIRIE PARK. WHEREAS, Sarah Lengquist, on behalf of Ray Cullinan, has made a donation of a memorial bench to the City of Otsego to be placed in Prairie Park; and, WHEREAS, the donation is valued at $2,500; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks Sarah Lengquist and the Cullinan Family for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by Sarah Lengquist on behalf of Ray Cullinan is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 22nd day of August, 2011. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA BY: Brad Belair DATE: August 17, 2011 RE: Court surfacing BACKGROUND ITEM 5_9 REQUEST FOR COUNCIL ACTION The 2011 Park Capital Improvement Plan includes the resurfacing of the tennis courts and basketball court in School Knoll Park, the basketball court in Prairie Park, the basketball court in Lily Pond Park, and minor repairs to the tennis courts in Beaudry Park. The improvements were discussed with the Public Works Subcommittee and recommended to be considered for approval by the City Council. If approved I expect the work to be completed by mid September. Financial Issues: Cost: Source: Budgeted Supporting Information: A. Quotes. RECOMMENDATION $14,065 Park Capital Improvement Fund Yes I recommend City Council approve the low quote from Court Surfaces and Repair for $14,065. POSSIBLE ACTIONS A. Motion to approve the quote from Court Surfaces and Repair for $14,065 to maintenance of tennis and basketball surfaces in City parks. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Ron Wagner, City Engineer Gary Groen, Finance Director TENNIS COURT DOCTOR COURT SURFACES & REPAIR, INC TENNIS COURTS (2) SCHOOL KNOLL 8,680.00 5,750.00 BASKETBALL COURTS (2) SCHOOL KNOLL 3,145.00 (1) PRAIRIE 1,745.00 (1) LILY POND 10,880.00 1,745.00 TENNIS COURT REPAIRS (1) BEAUDRY 1,780.00 1,680.00 TOTAL 21,340.00 14,065.00 Jul 20 11 09:35a The Tennis Court Doctor 7635457946 P. 1 Tennis Court Doctor • tenniscoui4doctor@hotmail.com OSTEGO PARKS 7-21-11 C/O BRAD BELAIR : PUBLIC WORK DIRECTOR THE TENNIS COURT DOCTOR WILL FURNISH ALL MATERIALS, LABOR, AND APPLY OUR RESURFACING EXPERIENCE TO DO THE FOLLOWING REPAIR WORK ON THE DOUBLETENNIS COURT LOCATED AT BOUNDRY : 1. POWER WASR THREE AREAS THAT HAVE PEELED 'owner to provide water 4. APPLY Z ACRYLIC RESURFACER COATS PROVIDES SAND TEXTURING &ACTS AS THE BONDING AGENT FORTFIEACRYI.IC COLOR COATS S. APPLY 2 FORTIFIED ACRYLIC COLOR COATS *COLOR: LIGHT GREEN 6. TAPE & HAND PAINT PLAYING LINES AFFECTED FOR THE SU14 OF: ONE THOUSAND SEVER' HUNDRED & EIGHTY DOLLARS (,x'1,780.00) PLEASE SIGN & FAX/EMAIL BACK IF ACCEPTED QUOTE GOOD UNTIL 7-27-11 COR LL RICH KUNZ The T n "s Court Doctor 12005 3" Avenue North - Minneapolis, Minnesota 55441 Phone/Fax: (763) 545-7946 • Mobile: (612) 501-8264 Website: Tenn isCourtDoctor.com Jul 20 11 09:35a The Tennis Court Doctor 7635457946 p.2 Tennis Court Doctor • ten niscourtdocta iPhotmail.com - OSTEGO PARKS 7-21-11 C/O BRAD BELAIR : PUBLIC WORKS DIRECTOR THE TENNIS COURT DOCTOR WILL FURNISH ALL MATERIALS, I.ABOR,AND APPLY OUR RESURFACING EXPERIENCE TO DO THE FOLLOWING WORK ON THE BASKETBALL COURTS AT Pfv1IRIE PARK (1) ; LILLY PARK (1) & SCHOOL KNOLL PARK (2) 1. EDGE PERIMTERW* SOD EXCAVATED WILL BE STACKED & REMAIN AT SITE "r0 BE DESPOSED OF BY OWNER 2. CLEAN & LEVEL ALL CRACKS (acrylic binder) 3. APPL1' 2 MICRO PAVE SUPREME SEAL COATS OVER ENTIRE B -BALL COURT COLOR: BLACK 4. TAPE & HAND PAINT PLAYING LINES TO REGULATION FOR THE SUNI OF: TEN THOUSAND EIGHT HUNDRED & EIGHTY DOLLARS ($10,880.00)** *' deduct$ 750 if owner edges courts perimeter THE EXISTING STRUCTURAL CRACKS WILL RE -OPEN AS HAIRLINE CRACKS DUE T0: 1. MOISTURE UNDER ASPHALT MAT 2. SURFACE TENSION ALONG CRACK EDGES 3. CLIMATE CHANGE: freeze/thaw PLEASE SIGN & FAX/EMAIL BACK IF ACCEPTED QUOTE GOOD UNTIL 7-27-11 CORL RICHA . KUNZ T'iie -r n is Court Doctor 12005 3" Avenue North a Minneapolis, Minnesota 55441 Phone/Fuc: (763) 545-7946 • Mobile: (612) 501-8264 Website: TennisCourtDoctor.com Jul 20 11 09:35a The Tennis Couit Doctor 7635457946 p.3 Tennis Court Doctor • tetin iscourtdoctor@hotmail-com OSTEGO PARKS 7-21-11 C/O BRAD BELAIR: PUBLIC WORKS DIRECTOR THE TENNIS COURT DOCTOR WILL FURNISH ALL MATERIALS, LABOR, AND APPLY OUR RESURFACING EXPERIENCE TO DO THE FOLLOWING WORK ON THE SET OF TWDTENNIS COURTS AT SCHOOL KNOLL PARK: 1. POWER WASH COMPLETE SURFACE* ROTO -MAX NOZZLES & SURFACE CLEANERS WILL BE USED `owner to provide water 2, CLEAN & LEVEL ALL CRACKS (acryiic binder) 3. PROVIDE ONE BIRD BATH APPLICATION TO LOVA' AREAS ( > 3/16") INILL LESSEN THE PONDING BUT WILL NOT ELIMINATE THE STANDING WATER 4. APPLY 2 ACRYLIC RESURFACER COATS ON ENTIRE TENNIS COURT SURFACE PROVIDES SAND TEXTURING &ACTS AS THE BONDING AGENT FOR THE ACRYLIC CC COATS VIE INSTALL FULL ACRYLIC TENNIS COURT SURFACES I'VE WILL NOT USEASPIALTEAIULSIONS OR BLENDL•D RE.i URFACER COATS THAT WILL PEEL S. APPLY 2 FORTIFIED ACRYLIC COLOR COATS ON ENTIRE TENNIS COURT SURFACE * CO;OR; DARK GREFN 6. TAPE & HAND PAINT PLAYING LINES TO REGULATION FORTHESUAI OF: EIGHT THOUSAND SIX HUNDRED & EIGHTY DOLLARS ($8,680.00)* " add $600 if two colors are required THE EXISTING STRUCTURAL CRACKS WILL RE -OPEN AS HAIR LINE CRACKS DUE TO: 1. MOISTURE UNDER ASPHALT MAT 2. SURFACE TENSION ALONG CRACK EDGES 3. CLIMATE CHANGE: freeze/thaw PLEASE SIGN & FAX/EMAIL BACK IF ACCEPTED QUOTE GOOD UNTIL 7-27-11 i CO L7� RICK D . KUNZ The T s Court Doctor 12005 3" Avenue North • Minneapolis, Minnesota 55441 Phone/Fax: (763) 545-7946 • Mobile: (612) 501-8264 Website: TennisCourtDoctor.com 06/27/2011 06:08 17637857929 COURT SURFACES REPAIR PAGE 02 Court Surfaces & Repair, Inc* AH Y. WA. l/liAl11:A S'�'AIS IIVILf.IUu Troy D. Carlson • 16215 Yalta St. NE • Harn Lake, MN 55304 • 763-783.8086 • Fax: 783-785-7925 thcarlson(arnsn.com • www.csf-l.com Juno 26, 2011 RE: SURFACING OF BASKETBALL COURTS [Otsojj o / Pralri0 Park Basketball Court (660e�y.�- f- L / t � / i TFC,@�procass t4_surface courts Is ass fo{iovrts: - High-pressure blow entire surface clean of dirt and debris. - Prime areas to tnsura bonding of new application materials- -Prime Witting playing lines to Insure bonding of new application materials. - Patch and bland low areas, ("birdbaths") to surrounding surface. - Apply (2) textured sand -filled coats of acrylic blended resurfacer to fill remaining aurface Imperfections. - Upon curing apply 2" white playing lines per ASBA specifications_ C� "CSR will need a water source supplied near facility lucation. �q Total cost to complete court surfacing is $ 1;745.1)0: 'City to edge court and remove grass overgrowth_ CSR is fully Insured for your project and will issue a certificate of insurance if requested. All work has a one-year manufacturers warranty on nraterials used. If you have any questions please cell me G ( 763)-783-8086. The above price and specifications are satisfactory and are hereby accepted. CSR is authorize:d to do the above work specified. Payment is to be made upon completion of above specified work. Nota; This proposal may be withdrawn if not accepted within 10 days. Date Accepted __/ / Signature PO # (Please assign a PO# and or mail / fax one signed copy. Fax (763)-785-7929.) Th• you, ,cam-1,� �,�.�.�-,.✓ Troy D. Carlson Court Surfaces &1 Repair Inc. Tennis Courts • Running Tracks • Turfcour is Repairs • Snowplowing CIG/217/2011 06: Ob 176"17B57929 COURT SURFACES REPAR PAGE L3 Court Surfaces & Repair, Inc. ICA' MI'MIWY4g" IONnricw Troy D. Carlson • 16215 Yalta St. NE • Ham Lake, MN 55304 - 763-783--6086 • Fax: 763-785-7929 thcarlson@rnsn.corn • www.csr-l.com June 26. 2011 RE: REPAIR AND SURFACING OF TENNIS COURTS City of Otsego /_8eaudry — 2 Tennis Courts (426s. to be re�airvd _ Z Q process to repair ano rFVrfaGe GQurts is as follows: -High-pressure blow entire surface clean of dirt and debris. -Power-wash and rotary scrub courts to clean surface and remove poaling materials. -Prime areas to be repaired to Insure bonding of new application materials. - Apply (2) textured coats of acrylic blended resurfacer to fill surface imperfections. - Apply (2) textured acrylic color coats to the surface, calor to be light green. - Upon curing apply 2" white playing linen crossed during repairs. ` CSR will need a water source supplied noar park location. ` City to provide hydrant connection. Total cost to complete resurfacing Is 1,680.00. 3SR Is fully insured far your project and will issue a mriiflcate of Insurance If requested. All work has a one-year rnanufw1uranc warranty on rnaturisls used It you have any questions please call me n (763)-783-8086. The abuva price and specifications are satisfactory and are hereby accepted. CSR is authorized to do the above work specified. Payment is to be made upon completion of above specified work. /Vote: This proposal may be withdrawn if riot accepted within 15 days. Date Accepted / I Signature; PO # (Please assign a PO# and or mail / fax ono signed copy. Fax (763)-785-7929.) 16 k you, Troy D, Cailsun Court Surfaces u Repair Inc. -Ierrrlis Courts • Hurinir►g Tracks • Turfcourf.s • Repairs • Snowplowing OG/27/2011 176:18 * 17637857929 COURT SURFACES REPAIR PAGE lid Court Surfaces & Repair, Inc. IJF.IiI[! 9ttYl CS UUU W143 �vSan:I ♦7 ern• Troy D. Carlson a 16215 Yalta St. NE - Ham Lake, MN 55304 * 763-783-8086 • Fax: 763-785-7929 thoarlsonUmsn.com • www-csr-l.coni June 26, 2011 RE: SURFACING OF TENNIS COURTS LC1ty of Qtaego / Beaud!y _ (2) Tennis Courts (1,600sy_) _ The procQf; t4 s, fgco courts is as folloyr@- Nigh-prossure blow entire surfaco clean of dirt and debris- -Rawer -wash and rotary scrub courts to clean surface and romovo poaling materials. -Prlme courts to insure bonding of new application materials. - Patch and blend low areaw, ("birdbaths") to surrounding surface. - Fill and bland cracks with acrylic patch binder. Cracks to be ground when necessary- - Apply (2) taxt.ured coats of acrylic blended resurfacer to fill surfaco Imperfections. Apply (2) textured acrylic color coats to the surface, color to be dark green. - Upon curing apply 2" white playing lines per ASBA specifications. CSR will need a water sourer_ supplied near park location. ' City to provide hydrant connection. Total cost to complete resurfacing Is $ 6,160.00.' City to edge courts to remove grass overgrowth. CSR is fully insured for your prof oct and will issue a certificate of ingUrsnce if requost&d. All work has a one-year manufacturers warmrity on malerlal3 usEtd. It you have any questions please call me 0 (163)-783-8086. The above price and specifications are satisfactory and are htereby accepted. CSR is authorized to do the above work specified. Payment is to be made upon completion of above specified wurk. Nota: This proposal may be withdrawn if riot accepted within 15 days. Date Accepted__�! ! Signature PO # (Please assign a PO# and or mail t fax one slgned copy. Fax (763)-785-7929.) Thank you, 6 qikl fi C -j7 fi',_�-- Tray D. Carlson Court Surtaces R Repair Inc. Tennis Courts • Running Tracks • Turlcourts • Repairs T -,r 1rn4 1 n17 • _ 4 �C7r70070-10 oRv • Snowplowing DG/217,/2611 06:06 17637657929 COURT 5URFACES REPAR PAGE 05 UIWI:.N UILN1lA o6x"a kk.UWu' Court Surfaces & Repair, Inc. TYoy D. Carlson - 16215 Yalta St. NE • Hary Lake, MN 55304 - 763-783-8086 ■Fax: 763-785-7923 thcarlson(Drnsn.com - www.csr-l.com June 26, 2011 RE: SURFACING OF TENNIS COURTS Llt�r of Ot�oQo /School Knoll Park — (2) Tennis Coin#_(1r440s.y.) The procus* tg ggrface courts is a• fgllgws: - High-pressure blow entlrn surface clean of dirt and debris. -Powor-wash and rotary scrub courts as needed to clean surface of dirt and debris. -Prime court as needod to insure bonding of now application materials. - Patch and blend low areas, ("birdbaths") to surrounding surface. Fill and. blond cracks with acrylic patch binder. - Cracks to be ground when necessary. - Apply (2) textured coats of acrylic blended res.urfacer to fill surfaco imperfections. - Apply (2) textured acrylic color coats to the surface, color to be dark green, - Upon curing apply 2" white playing lines por ASBA specifications. CSR will need a water source supplied near park location. ' City to provide hydrant connection_ Total coat to complete resurfacing Is $ 5,750.00. h City to edgo courts to remove grass overgrowth. CSR is fully insured fur your project and will issue i certificate of insurance if requested. All work has a one-year manufacturers WarrCulfy ori riiatarials used. If you have any questions please call rale an (763)-7133-13086. The above price and specifications are satlsfactoiy and are hereby accepted, CSR ir✓ authorized to do the above; work specified. Payment is to be made upon completion of above specified work, Note: This proposal may be willidrawn if not accepted within 15 days. Date Accepted / / Signature PO # (Please assign a PO# end or mall / fax one signed copy. Fax (763)-785-7929.) Thank you, 0 Troy D. Carlson Court Surfacer. & Repair Inc. Terrain Courts • Running Tracks • Turfcourts • Repairs • Snowplawirig nnw 0 i -IC ITEM 6 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPCZ_PlanningCo.com TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 17 August 2011 RE: Otsego —Advisory Commissions TPC FILE: 101.01 BACKGROUND The City Council will interview two individuals on 22 August 2011 that applied for the open alternate position on the Parks and Recreation Commission. These interviews follow other interviews with two other individuals at the City Council meeting on 8 August 2011. All four individuals interviewed with the Parks and Recreation Commission on 13 July 2011. The Parks and Recreation Commission voted to recommend appointment of Mr. Jim Kjendle and Mr. Charles Vonberg as alternates. However, because the vote was not unanimous and there were only four Park and Recreation Commissioners present, it was also recommended that the City Council interview the four applicants. An additional seat on the Parks and Recreation Commission may also be vacated before the end of the year, but the resignation has not yet been received in writing. And, at least one more vacancy on the Parks and Recreation Commission is expected at the end of the year by an individual declining to be considered for reappointment to a new four year term. Parks and Recreation Commissioners have expressed concerns about not having their full membership regularly attending meetings. There is also a current vacancy on the Police Commission and one member has indicated that they will not seek reappointment to a new term at the end of 2011. The Heritage Preservation Commission likewise has two current vacancies and no appointed alternates. One seat on the Planning Commission is vacant and has not been published due to a lack of business. Those that applied to be considered for the Parks and Recreation Commission opening have been advised of these other positions should they be interested in being considered for those other commissions. Exhibits: A. Advisory Commission rosters B. Parks and Recreation Commission applications RECOMMENDATION City staff recommends the City Council consider appointment of two alternates to the Parks and Recreation Commission. The two alternates will ensure that there are sufficient members at every meeting to conduct business and share the work load. Additional appointments or changes from alternate to full member may be considered for 2012 as existing terms expire. POSSIBLE ACTIONS A. Motion to adopt Resolution 2011- making appointments to the Parks and Recreation Commission. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Andy MacArthur, City Attorney 2 CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA BY: Brad Belair DATE: August 17, 2011 RE: Old Public Works roof repair BACKGROUND ITEM 8_1 REQUEST FOR GUUNCIL AG I IUN Shortly after Lind Construction completed the replacement of the siding and roof at the old public works facility a hail storm caused damage to the roof. Our insurance adjuster confirmed the damage and Lind submitted an estimate to make the repairs. After discussion, the Public Works Committee concurred the roof replacement was necessary to retain the manufacturer's warranty of the steel roof. The quote to replace the roof steel from Lind is consistent with the low quote for the work they completed last spring. Financial Issues: Cost: $11,789.19 Source: Insurance Budgeted: N/A Supporting Information: A. Quote attached RECOMMENDATION I recommend City Council approve the quote from Lind Construction for the replacement of the hail damaged roof at the old public works facility. 0r -1y-' 11 1L: ZU I—HUM-LATUHAM-L1NU LUMShli iGl�ys <bLl7ii LIND POST FRAME BUILDING (LATCHAM LUMBER & F=ARM SUPPLY) POLE BUILDING 16255 1171-1-1 AVE. MILACA, MN 56353 1-800-818-1846 1-320-983-6304 ESTIMATE BN PLEASE examine this estimate carefully. We agree to Punish only those articles. as priced and described in this estimate. 1—L617 rU'MI/IDau4 V—ILL FOR C. Phone # DESCRIPTION ADDRESS ....Clerical Errors subject to correction. DATE .—Prices quoted are conditional after 10 days. .•.. Purchaser is responsible to know all local Building Codes. ....Additional Materials required to meet code after the fact are the purchaser's expense. This estimate assumes Purchaser's building site is level. ....Additional Materials needed to compensate for unlevel site area at purchaser's expense. ....Purchaser must obtain BUILDING PERMIT ... Lind will furnish necessary information. f='iece ri Size Len tl7Description _ t I J Cj r t` . �L� C `1 '1 u tt•� Unit Price �.C�t y Arnaunl ) c "iQ vii 4'r M ,Y1 O'er l � s `.S U.C>L) u14L1�. C't G,. 16' Ti If I (I r1 1 1.5= 44 97 P.n2 ITEM 9-7 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC@D Plan ningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 16 August 2011 RE: Otsego — Sunray Farms 3rd Addition TPC FILE: 101.01 BACKGROUND The Planning Commission held a public hearing on 15 August 2011 to consider the action initiated by the City of Otsego to rezone and plat 10 outlots within the West Wastewater Treatment Facility property to be conveyed to the adjacent single family lots. There were no public comments and the Planning Commission had no issues or questions with the proposed actions. The Planning Commission closed the public hearing and voted 5-0 to recommend City Council approval of the actions. The City Council will consider the proposed rezoning, PUD -CUP and preliminary plat at their meeting on 22 August 2011 at 7:00 PM. Exhibits: A. Zoning Ordinance Amendment B. Findings of Fact re: Zoning Map amendment C. Findings of Fact re: PUD-CUP/Preliminary-Final Plat RECOMMENDATION Our office recommends approval of the actions based on the findings of fact consistent with the Planning Commission recommendations. POSSIBLE ACTIONS Decision 1 — Zoning Map Amendment A. Motion to approve Ordinance 2011-11 based on a finding that the action is consistent with the Comprehensive Plan. B. Motion to table. Decision 2 — Preliminary/Final Plat and PUD -CUP A. Motion to approve a preliminary/final plat and PUD -CUP for Sunray Farms 3rd Addition subject to the following conditions: Outlots A to I shall be conveyed to the abutting property owner with the lot and outlot combined as a single tax parcel with Wright County; Ownership of the lot and outlot shall not be separated unless approved by the City Council. 2. The combined lot/outlot shall be deemed a zoning lot for the purposes of determining compliance with applicable lot area, width, setback and/or lot coverage requirements. 3. Placement of any permanent structure within the outlots shall be prohibited. C. Lori Johnson, City Administrator Tami Loff, City Clerk Ron Wagner, City Engineer Andy MacArthur, City Attorney E ORDINANCE NO.: 2011-11 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO TO PROVIDE FOR A CHANGE IN ZONING CLASSIFICATION FOR LAND INCLUDED AS PART OF THE PLAT OF SUNRAY FARMS 3RD ADDITION. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. The official Zoning Map of the Otsego Zoning Ordinance is hereby amended to change the zoning classification of the property legally described by Exhibit A. Section 2. The property legally described by Exhibit A is hereby rezoned from an INS, Institutional District designation to a R-6, Medium Density Residential District designation. Section 3. The zoning map of the City of Otsego shall not be republished to show the aforesaid rezoning, but the City Clerk shall appropriately mark the zoning map on file in the City Clerk's office for the purpose of indicating the rezoning hereinabove provided for in this Ordinance, and all of the notations, references and other information shown thereon are hereby incorporated by reference and made part of this Ordinance. Section 4. This Ordinance shall become effective immediately upon its passage and publication and the filling of the final plat of Sunray Farms 3rd Addition. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 22nd day of August, 2011. CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA APPLICANT: City of Otsego 08-15-11 FINDINGS & DECISION ZONING MAP AMENDMENT APPLICATION: Request for approval of a Zoning Map amendment rezoning property included with the plat of Sunray Farms 3rd Addition. CITY COUNCIL MEETING: 22 August 2011 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 1, Block 1, Pleasant Creek Farms, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for public land uses within the west sewer district. C. The subject site is zoned INS, Institutional District. D. The applicant is proposing to plat 10 outlots for the purpose of conveying land to adjacent single family residential lots. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-3-2.F of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding: The Comprehensive Plan states that City facilities are to be adequately screened, landscaped and buffered to enhance the area in which they are located. The area proposed to be conveyed was retained by the City as a buffer area between the W-WWTF and planned residential uses consistent with the Comprehensive Plan. The proposed preliminary/final plat will allow for this buffer area to continue to be maintained in the future by the abutting property owners who have consented to this responsibility. The proposed use's compatibility with present and future land uses of the area. Finding: The area of the preliminary/final plat is an established buffer between planned and existing single family dwellings and the W-WWTF. The conveyance of the outlots will allow property owners to utilize and maintain the buffer area in consideration of their preferences for screening the W-WWTF from view. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed preliminary/final plat conforms to all applicable requirements of the Zoning Ordinance, Subdivision Ordinance and City Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The proposed preliminary/final plat will not result in any additional traffic generation. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed preliminary/final plat does not create a need for any additional public services or facilities. In fact, the proposed subdivision will lessen the City's maintenance work at the W-WWTF. F. The Planning Report dated 10 August 2011 prepared by the City Planner, The Planning Company LLC, is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 15 August 2011 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 5-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 22"d day of August, 2011. Tami Loff, City Clerk E CITY OF OTSEGO By: Jessica L. Stockamp, Mayor CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA APPLICANT: City of Otsego 08-15-11 FINDINGS & DECISION PRELIMINARY/FINAL PLAT and PUD -CUP APPLICATION: Request for approval of a PUD -CUP and preliminary/final of Sunray Farms 3rd Addition. CITY COUNCIL MEETING: 22 August 2011 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 1, Block 1, Pleasant Creek Farms, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for public land uses within the west sewer district. C. The subject site is zoned R-6, Medium Density Residential District. D. The applicant is proposing to plat 10 outlots for the purpose of conveying land to adjacent single family residential lots. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-2.F of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding: The Comprehensive Plan states that City facilities are to be adequately screened, landscaped and buffered to enhance the area in which they are located. The area proposed to be conveyed was retained by the City as a buffer area between the W-WWTF and planned residential uses consistent with the Comprehensive Plan. The proposed preliminary/final plat will allow for this buffer area to continue to be maintained in the future by the abutting property owners who have consented to this responsibility. The proposed use's compatibility with present and future land uses of the area. Finding: The area of the preliminary/final plat is an established buffer between planned and existing single family dwellings and the W-WWTF. The conveyance of the outlots will allow property owners to utilize and maintain the buffer area in consideration of their preferences for screening the W-WWTF from view. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed preliminary/final plat conforms to all applicable requirements of the Zoning Ordinance, Subdivision Ordinance and City Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The proposed preliminary/final plat will not result in any additional traffic generation. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed preliminary/final plat does not create a need for any additional public services or facilities. In fact, the proposed subdivision will lessen the City's maintenance work at the W-WWTF. F. The Planning Report dated 10 August 2011 prepared by the City Planner, The Planning Company LLC, is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 15 August 2011 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 5-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: Outlots A to I shall be conveyed to the abutting property owner with the lot and outlot combined as a single tax parcel with Wright County; Ownership of the lot and outlot shall not be separated unless approved by the City Council. The combined lot/outlot shall be deemed a zoning lot for the purposes of determining compliance with applicable lot area, width, setback and/or lot coverage requirements. 3. Placement of any permanent structure within the outlots shall be prohibited. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: 2 Attest: ADOPTED by the City Council of the City of Otsego this 22nd day of August, 2011. Tami Loff, City Clerk CITY OF OTSEGO By: Jessica L. Stockamp, Mayor ITEM 9.2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 18 August 2011 RE: Otsego — HPC; McDonald House TPC FILE: 101.01 — 11.03 BACKGROUND The Heritage Preservation Commission (HPC) has been exploring means to document the McDonald house prior to its planned demolition. Idea suggested by the HPC is an architectural investigation and archeological dig of the building and site. The HPC contacted potential resources at the Minnesota Historic Preservation Office and St. Cloud State University. The City was also referred to Dr. Richard Rothaus of Trefoil Cultural and Environmental Heritage. Commissioner Gail Anderson, Commissioner Chris Wilson and City staff met with Dr. Rothaus on 25 July 2011 at the McDonald House to view the site and discuss a potential projects. Trefoil has submitted the attached proposal for consideration for a project that would include both an investigation of the architecture of the building as well as archeological digs on the property at locations immediately surrounding the building that likely to yield artifacts. The proposal includes the option of involving public volunteers in the project over the course of a three day weekend event (similar to an effort undertaken in Elk River. The cost of the project would be $4,500 based on the scope of work outlined in the proposal or $5,500 if the volunteer element is approved. This project is not budgeted and would be paid from the City's General Fund. The HPC would need to have approval for the Trefoil project at the City Council meeting on 22 August 2011 in order to make plans and solicit volunteers at the Otsego Festival on 17 September 2011. The HPC has scheduled a special meeting for 6:45 PM on 22 August 2011 to review the Trefoil proposal and make a recommendation to the City Council. The proposal is included on the City Council's 22 August 2011 agenda and City staff will provide an update at the meeting on the recommendation of the HPC. Exhibits - A. Trefoil Proposal dated 17 August 2011 RECOMMENDATION City staff will update the City Council at their meeting on 22 August 2011 regarding the HPC's recommendations for a project. POSSIBLE ACTIONS A. Motion to approve the proposal from Trefoil Cultural and Environmental Heritage for the McDonald House project for a cost not to exceed $4,500.00/$5,550.00. B. Motion to not accept the proposal from Trefoil Cultural and Environmental Heritage C. Motion to table. C. Heritage Preservation Commission Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Brad Belair, Public Works Supervisor Dr. Richard Rothaus, Trefoil Tre oil f Cultural and Ent ronmental Heritage People Change the [And and the Land Chang" People` Scope of Work Project: McDonald House Documentation and Excavation Prepared for: CitV of Otsego/Otsego Heritage Preservation Commission Prepared by: Richard Rothaus, PhD Date: 17 August 2011 Option A price no public involvement): $4500 um sum Option A price with public involvement): $5500 um sum PROJECT DESCRIPTION The John McDonald House (circa 1852) in the City of Otsego is slated for demolition. The structure has been previously documented by Robert Vogel (2004) and Claybaugh Preservation Architecture Inc. (2008). The house does not have sufficient integrity to be listed on the National Register of Historic Places, but it is one of the earliest structures in the region and was built by a prominent member of the early EuroAmerican community. The City of Otsego/Otsego Heritage Preservation Commission wishes to investigate and document the structure and the site prior to demolition. This investigation is a voluntary undertaking of the City and is not part of any State or Federal regulations. Trefoil Cultural and Environmental has examined the property and designed an approach that will add to our knowledge of the structure and site while enhancing the documentation already done by Vogel and Claybaugh. We propose selective exposure of key structural elements of the house and archaeological excavation of discrete locations adjacent to the house. We have designed a project option that would allow interested members of the public to work with us as possible, especially in the excavation portion of the project. The project fieldwork will take 5-7 days. The investigation will seek to answer several questions raised by Vogel and Claybaugh, including but not limited to: • What is the date of construction, 1852 or later? • Are there construction materials (e.g. nails) that will help date the construction and modifications of the house hidden behind existing walls, sidings and other elements? • What is the nature of the roof sheathing and is it original or replacement? • Are any traces of the original lap wood siding preserved under later siding? • Can anything else be determined about the root cellar accessed through a hatch in the kitchen? • Can other entrances to the cellar be identified? • Are brick elements of the chimney or foundation still present, and can the source/date of the brick be identified? • Is the original porch roof present under the replacement porch roof? • Can the form and function of the original porch be determined? Trefoil Cultural and Environmental Heritage rothaus@trefoilcultural.com 1965 W. Highview Dr. www.trefoilcultural.com Sauk Rapids, MN 56379 320-761-9090 • Can the date of the rear addition be determined? • Is the pantry an original space? • Are the cabinets in the pantry original? • When was the attic space over the kitchen finished for use? • Is an original stone foundation present beneath the current concrete curb? • How was the original stone foundation built (if it is still present)? • Is any of the original porch foundation present? • Were any doors or windows closed during later remodeling? • Can earlier wall treatments and finishing be uncovered? • Is any of the original wallpaper or paint present? • Can any indicators of an original cistern and pump be found in the kitchen? Several additional questions best addressed by archaeological evidence will be investigated, including but not limited to: • Can original areas of use and sites of associated buildings be identified through archaeological testing? • Can material associated with the earliest occupancy of the site be recovered and can it assist in dating the original structure? • Is archaeological material present that represents the different uses and occupants of the structures (e.g. toys, agricultural parts)? Time and budget will not allow all these questions to be fully addressed. As work progresses Trefoil will adjust the focus of the investigation to areas most likely to yield important results. STRUCTURAL INVESTIGATION The structural investigation will involve removing portions of siding, wall finishes, flooring and other late additions to the house. This work all be done manually and will not involve structural elements (e.g. load bearing walls). We will remove the minimal material necessary to answer the research questions. In other words, while we might remove a portion of siding, but we will not remove it all. The focus and goal is to expose original elements which will be documented through drawings and photographs. ARCHAEOLOGICAL INVESTIGATION Archaeological investigation will include a metal detector survey, digging test holes, and excavating formal units (1 meter squares excavated with a trowel). The metal detector survey will attempt to identify concentrations of buried archaeological materials. If the area around the house has a great deal of metal debris, such survey is not practical. Evenly spaced test holes will be dug to check for concentrations of archaeological materials. If concentrations are discovered, it may be desirable to dig a formal unit at such locations. 6-9 excavation units will be dug, and these units will target these areas: • In the area outside the backdoor. • Under original windows. • At a possible location for an exterior entrance to cellar. • Areas of interest as identified in the metal detector or test hole survey PUBLIC INVOLVEMENT OPTION B) With this option, the public (age 14 and over) will be invited to participate in the excavation at the McDonald House. Similar public excavations we conducted for the City of Elk River had more than 200 individual participants. In our experience, including a public component in the study adds a large value for a small price. Individuals who participate (or attend tours) leave with increased of knowledge and insight in the issues of historic preservation. These informed citizens, who will have first-hand experience in the pragmatic realities of archaeological and historical studies, are of great value as communities consider historic preservation issues and make difficult decisions. Public activities are best planned for a Friday, Saturday and Sunday. To participate in the excavation, individuals will be required to sign up in advance for a half day of participation. Volunteers will assist in digging test holes and in the excavation of 1x1meter excavation units. Two volunteers will be assigned to a unit, and a trained archaeologist will be present to supervise and assist each unit. We anticipate having 3 units active for 3 days, which means there will be opportunities for approximately 36 individuals. Public volunteers will be assigned excavation tasks, including digging, screening soil, and collecting and labeling artifacts. This method worked was used successfully for several years in Elk River with extremely high levels of volunteer satisfaction. Obviously, any difficult or sensitive excavation will need to be done by trained staff. Having volunteers work in the house itself may be possible, but there are health and safety concerns that would need to be addressed. At 2PM each day, public tours of the ongoing excavation and study of the house will be conducted for interested individuals who were unable to participate in the hands-on volunteer activity. Based on attendance at similar projects, we can anticipate approximately 100 participants. Staff will also be available to speak with print, radio and television representatives. Based on our experience in similar projects, the inclusion of public involvement will substantially increase the quantity and quality of the investigation, and also serves the historic preservation community at large. Using volunteers greatly increases our staff workloads, but we believe the results are more than worth the effort. As an indication of our conviction that such projects are important, we will commit $1500 of in-kind labor to the project if this option is chosen. DELIVERABLES • 1 digital and 5 paper copies of comprehensive report on the structure and excavations (written to the standards of the Minnesota State Historic Preservation Office). • Electronic copies of drawings, photos and videos. • Completed or updated Minnesota Architectural Inventory Form • Completed or updated Minnesota Archaeological Site Form • Presentation of project results to the City Council (if desired) • Presentation of project results to the Otsego Heritage Preservation Commission (if desired). PROJECT CONDITIONS/ASSUMPTIONS Weather • Budget covers survey conducted when the area is free from snow and ground is unfrozen. • Trefoil will not be held responsible for weather delays (e.g. snow, heavy rain, saturated soils). Property • Client will arrange all necessary permissions to access land. • Client will arrange utility locates if needed. Public Participation The City will act as point of contact for individuals signing up to volunteer (we are in the field too much this time of year to do that). Trefoil can assist the City/Commission in promoting the opportunity and organizing volunteers. Trefoil and the City will create a liability waiver form and will require its completion by all volunteers. 0 The City will provide a Portable Toilet for the days volunteers are present. PROJECT BUDGET • Option A (no public involvement): $4500 lump sum • Option B (with public involvement): $5500 lump sum; Trefoil will commit $1500 of in-kind labor. • Budget is valid for 90 days from submission. PROJECT SCHEDULE: • The days for fieldwork will be established in consultation with the City, and will be after the Otsego Festival (17 Sept 2011). • We recommend that fieldwork be no later than mid-October (for weather reasons). • Deliverables will be completed no later than 90 days after completion of field work. Please do not hesitate to contact me with questions or concerns at 320-761-9090 or rothaus@trefoilcultural.com. Respectfully yours, ;.-- G*.�..- Richard M. Rothaus, PhD ITEM 70_7 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2011-41 RESOLUTION ADOPTING OTSEGO ORDINANCE NO. 2011-12 ESTABLISHING THE ISLAND VIEW ESTATES BLOCK 4 STORM SEWER IMPROVEMENT TAX DISTRICT WHEREAS, the Otsego City Council held a public hearing after two successive weeks notice pursuant to Minn. Stat. 414.17 to consider the establishment by Ordinance of the Island View Estates Block 4 Storm Sewer Improvement Tax District; and WHEREAS, the Otsego City Council has heard all public testimony and has given consideration to the facts presented for establishment of the District. NOW THEREFORE BE IT RESOLVED on this 22nd day of August, 2011 by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. The Council hereby adopts Otsego Ordinance No. 2011-12 establishing the Island View Estates Block 4 Storm Sewer Improvement Tax District. 2. The area of the Island View Estates Block 4 Storm Sewer Tax Improvement District is set forth in the Ordinance and Exhibit A attached to the ordinance. MOTION BY: SECOND BY: IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk ORDINANCE NO.: 2011- 12 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE ESTABLISHING THE ISLAND VIEW ESTATES BLOCK STORM SEWER TAX IMPROVEMENT DISTRICT THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. There is hereby established pursuant to Minnesota Statutes 444.17 the Island View Estates Block 4 Storm Sewer Tax Improvement District over the following described lands within the boundaries of the City of Otsego; Lot 2 through Lot 9 of Block 4 Island View Estates and Lot 4 Block 1 of Island View Estates 2nd Addition and Outlot A of Grenins Mississippi Hills as graphically depicted on the attached Exhibit A. Section 2. The Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: IN FAVOR: OPPOSED: ADOPTED by the City Council of the City of Otsego this 22nd day of August 2011. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk Island Block 4 View Estates Tax District F / z Y= � a W J 2 Q Y KALENDA AVE. 97TH ST Alc 95TH o f /l CSAR 39 FT, Tax District DATE REVISION Me - Island View Estates SHEET 07 11 revised tax district boundaryBRP Hakanson Block 4 Tax District 1 BRP I'llAnderson for the OF mm it. Civil Englneen and Land Surveyors CITY OF Otsego 1 RJW 3801 Thuntsn Are., Amk% Minnesota 35303 783-427-3880 FAX 783-427-0520 LUTE 06/16/11 Rif NO. OT433 SHEEN Halcanson Anderson MEMORANDUM ITEM 10-2 Main Office: 3 5 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com' TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Dan Licht, City Planner Andy MacArthur, City Attorney DATE: August 17, 2011 Item #: 10.2 RE: Island View Estates Block 4 Drainage Issue BACKGROUND Attached is the Updated Feasibility Report for Island View Estates Block 4 Drainage issue. The updated report has found the project feasible in accordance with MN State Statute Chapter 444. We recommend approval of the Resolution Accepting the Feasibility Report, Approving the Plans and Specifications and Ordering the Project contingent to all easements being procured. POSSIBLE ACTIONS A. Approve Resolution 2011-36 B. Continue Public Hearing OT433 hmcc memo updated feasibility report RESOLUTION NO. 2011-36 A RESOLUTION ACCEPTING THE FEASIBILITY STUDY, APPROVING THE PLANS AND SPECIFICATIONS, AND ORDERING IMPROVEMENT WHEREAS, the City Council ordered the preparation of a feasibility study for the improvement on the 13TH day of June 2011; and WHEREAS, such feasibility stud was prepared by Hakanson Anderson and presented to the Council on the 25t day of July and the 22nd day of August, 2011 and declares the improvement feasible, for an estimated cost of $13,050; and WHEREAS, the Council has been presented Plans and Specifications for approval; and WHEREAS, a Resolution of the City Council adopted the 13th of June 2011 to fix a date for a public hearing on the proposed improvement of the City of Otsego Improvement Project 11-04, Island View Estates, Block 4 Drainage Improvement; and WHEREAS, ten day's mailed notice and two weeks' published notice on the hearing was given, and the hearing was held thereon on the 25th day of July, and continued to the 22nd day of August, 2011 at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost—effective, and feasible as detailed in the feasibility report. 2. Hakanson Anderson is hereby designated as the engineer for this improvement. The engineer has prepared the plans and specifications for the improvement. 3. Such plans and specifications, dated August 17, 2011, a copy of which is attached hereto and made a part hereof, are hereby approved. 4. Such improvement is hereby ordered as proposed in the Feasibility Report dated August 17, 2011. S:\Mun is ipal\AOTSEGO\433\Resolutions\ot433 ResAcceptFeasRpt.doc Adopted by the council this 22'd day of August, 2011. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk SAM unicipalWOTSEGO\433\Resolutions\ot433 ResAcceptFeasRpt. doc Halcanson 111 Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer DATE: August 17, 2011 Item #: 10. 3 RE: 2011 Trail Maintenance Plan BACKGROUND ITEM 70_3 35 The City Council has already authorized the thin overlay of approximately 3/4 of a mile of the City's oldest bituminous trails for 2011. As part of the 2011 Trail Maintenance Plan the Public Works Subcommittee has also seen the location of paths that City Staff recommends applying either oil based sealant or a preserving penetrate to bituminous trails this year. I have attached an exhibit showing the location and type of application City Staff recommends for those trails. All remaining trails not included as part of the 2011 Trail Maintenance Plan have had an oil based sealant applied in either 2008 or 2009. City Staff will continue to evaluate those trails over the coming years to determine when they may need additional maintenance. A breakdown of percentage of Otsego's 19.9 miles of bituminous trails receiving some type of maintenance this year is nearly 60%. We expect these trails to not need additional maintenance for at least 5 years. City Staff is requesting direction from City Council to prepare plans and specifications in accordance to the trail management plan and obtain quotes from contractors. If those quotes are within the parameters of the budgeted amount ($45,000 for penetrate and $22,500 for sealant) and city engineer deems the low bid contractor able to perform and complete the work, city staff would like the authority to award the contract to the low bidder. This authorization is needed due to the season for placement of oil based sealant and preserving penetrate ending around mid-September. OT386-2011 memo to hmcc Page 1 of 2 POSSIBLE ACTIONS A. Authorize the City Engineer to prepare plans and specs and obtain quotes for 2011 Trail Maintenance. Authorize City Administrator to enter the City into a contract with the low quote contractor upon the City Engineers review of bids and the contractor's abilities. B. No Action or other cc. Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Dan Licht, City Planner I-,, Hakanson OT386-2011 memo to hmcc Page 2 of 2 1 Anderson City of Otsego Estimated Cost for 2011 Bituminous Trail Maintenance Prepared:7/26/2011 APPLICATION CLASSIFICATION DESCRIPTION STREET LOCATION SUBDIVISION NAME LENGTH (R.) WIDTH (R.) OTHER AREA (sq. ft.) TOTAL SURFACE AREA (sq. rt.) WHEN CONSTRUCT PAVED LAST CRACK FILLED LAST SEAL COATED PROJECTED OVERLAY RECONSTRUCT None Plivil for 2011 Park Facility Trail Frankfort Park 56th S NE and Randolph Ave NE River lace 4th Addition 356 8 2,163 5,011 2010 2010 2035 2050 Park Facility Trail 75th St NE Odean Ave NE to Ohland Ave NE Crimson Points West 2,245 10.0 22,450 2008 2008 2010 2033 21348 Park Facility Trail Bath St NFJQuaday Ave NE Parrish Ave NE CSAH 42 to 87th Sl NE Great River Centre 1.754 10.0 17,540 2008 2008 1 2033 2048 Park Facility Trail Quenrce Ave NE 1011 Sl NE ICSAH 1711* 72nd St NE Wildflower Meet- 621 1D 0 6,210 2001 2008 2032 2047 46.200 52.25 5,133 Park Facility Trail Pamsh Ave NE CSAH 42 85th St NE to 90th St NE JCSAH 39 - 2,266 10.0 22,660 2007 2D07 2032 2047 Park Facility Trail Queens Ave NE Stith Street NE to 70th St NE CSAH 37 5,610 100 56,100 2006 2007 2031 2046 Park Facility Trail Randlo h Ave NE 53rd St NE CSAH 36 to North end River lace 2ntl Addition 2,092 100 20.920 2006 2007 2031 2046 Park Facility Trail KMred a Crossing Park 71st St NE and Kittredge Powy NE Mretl9e Crossmos 1st - 6th Addr 1,176 80 9.400 20154 2007 2029 2044 Park Facility Trail Kadler Ave NE Norin Landina S Plat line to 105th St NE 3,144 8 25,152 2006 2006 2009 2009 2031 2046 134,232 $2.25 14,915 Oil Based Sealant CR82P Park Fal Trail 75th St NE Orland Ave NE to 76th St NE Crimson Ponds West 1,253 100 12.530 2006 2006 2010 2031 2046 Oil Based Sealant CRS2P Park Facility Trail 85th St NE 84th St NE to Parrish Ave NE CSAH 42 407 100 4,070 2006 21506 2010 2031 2046 Oil Based Sealant CRS2P Park Facild Trail Maciver Ave NE 75th St NE to 80th St NE 2 480 10.0 24,800 2005 2006 2030 2045 Oil Based Sealant CRS2P Park Facild Trail Quaday Ave NE 70th St NE CSAH 37 to 78th St NE - 4,009 100 40,090 2005 2006 2030 2045 Oil Based Sealant CRS2P Park Facility Trail Quentrelle Ave NE S. of Hwy 101 and E. of ouentrelle Ave Otse o's Waterfront East 5 035 10.0 50,350 2005 2006 2030 2045 Oil Based Sealant CRS2P Park Facility Trail Beaudry Meadows Park 177th St NE and Lancaster Ave NE Arbor Creek 1st and 2nd Add. 2 147 8.0 1 068 18,244 2003 2006 2028 2043 150,1x4 16,676 $060 $10,006.60 None Planned tot 2011 Park Fiddirty Trail Kadler Ave NE 95th St NE CSAH 39 to Norin Landing S. Plat Line 1 398 8 11,164 2003 2003 2028 2043 None Planned for 2011 Park Facility Trail Ohland Ave NE 92nd Circle to County Park Trail Antelope Park 1,181 10.0 11.810 1998 1996 2009 2009 2023 2038 None Planned for 2011 Park Facilirty Trail 85th St NE Nashua Ave NE to Pae Ave NE 8,813 10.0 88,130 2003 2004 2010 2008 2028 2043 None Planned for 2011 Park Facility Trail Pane Ave NE 90th Sl NE CSAH 39 to 85th St NE 2,402 1D.0 24.020 2003 2004 2010 2008 2028 2043 None Planned for 2011 Park Facility Trail Pae Ave NE 79th St to 85th St - 3,376 10.0 33,760 2002 2003 2010 2008 2027 2042 None Planned for 2011 Park Facill Trail 78th St NE 760, St NE to Page Ave NE Pheasant Riddle 5th Addn. 684 100 6.840 2001 2001 2010 2D08 2026 2D41 None Planned for 2011 Park Facility Trail Pae Ave NE 78th St to 79th St 765 10.0 7,650 2000 2001 2010 2D08 2025 2040 None Planned for 2011 Park Facility Trail Odean Ave NE 70th St NE CSAH 37 to 72nd St NE 829 10.0 8,290 2000 2000 2010 2008 2025 2040 None Planned for 2011 Park Facility Trail Odean Ave NE 72nd St NE to 85th St NE 6 839 10.0 68.390 2000 2000 2010 2008 2025 2040 None Planned for 2011 Park Facility Trail Odean Ave NE 85th St NE to 90th St NE CSAH 39 3 799 10.0 37 990 2000 2000 2010 2008 2025 2040 None Planned for 2011 Park Facility Trail Pae Ave NE Page Ave NE to 81st Ct NE Pheasant Ridge 3rd Add 210 10.0 2,100 2000 2000 2008 2025 2D40 None Planned for 2011 Park Facild Trail Quaday Ave NE 78th St NE to Parrish Ave NE CSAH 42 1,106 10.0 11,060 2000 2000 2008 2025 21540 None Planned for 2011 Park Fac.10v Trail 85th St NE Page Ave NE to 841h St NE 1,950 10.0 19.500 1993 1993 2010 2008 2018 2033 347 400 Oil Based Sealant CRS2P Park Facility Trail blypond Park 101st St NE and Katller Ave NE 1,647 8 743 13,919 2003 2003 2028 2043 Oil Based Sealant CRS2P Park Facility Trail Parrish Ave NE CSAH 42 90th St NE CSAH 39 to 91 M St NE - 261 100 2 610 2003 2003 2028 2043 Oil Based Sealant CRS2P Park Facility Trail City Hell Along South and West side of parking lot - 636 8.0 139 5227 2005 2005 2030 2045 Oil Based Sealant CRS2P Park Facility Trail Nashua Ave NE South City Hall Entrance to 85th St NE - 1,688 10.0 16 880 2005 21505 2030 2045 Oil Based Sealant (CRS2Pj Park Facility Trail Maciver Ave NE 60th St NE CSAH 37 to 75th St NE - 7.586 10.0 75.860 2004 2005 2029 2044 Oil Based Sealant CRS2P Park Facilhv Trail Otsego Preserve Park 65th St NE and Masan Ave NE Otsego Preserve 1.944 8.0 15,552 2004 2005 1 2029 2044 OII Based Sealant CRS2P Park Facility Trail Quaker Ave NE 7DIh St NE CSAH 37 to Ol Ave NE The Pointe 1,374 10.0 13,740 2000 2001 2025 2040 Oil Based Sealant CRS2P Park Facility Trait Priene Park 90th St NE antl Nashua Ave NE 4,840 8 859 39,579 1995 1995 2020 2035 183,367 $0.60 $12,224.47 20.374 Thin 1" Overlay Park Facility Trail School Knoll Park 83rd St NE to 85th St NE 937 10.0 9,370 1998 1998 2008 2023 2038 Thin 1' Overly Park Fil l Trail School Knoll Park 83rd SI NE and Park Ave NE 1,201 8.0 39 9,647 2003 2003 2028 2043 Thin 1" Overly Park Facility Trail 79th St NE 790, St NE to Otsego ElementaryLot Line 154 10 0 1,540 2002 2002 2D10 2027 2042 Thin 1" Overly Park Facility Trail Parell Ave NE Parell Ave NE to Otsego ElementaryLot Line 249 10 0 2,490 2000 2000 2025 2040 Thin 1" Ovaria Park Facility Trail Ohland Ave NE CSAH 39 to 92nd Circle Antelope Park 880 10.0 8600 1998 1998 2009 2023 2038 Thin 1" O-rlay Park Facility Trail Priene Park 90th St NE and Nashua Ave NE 7,000 8 8.000 1995 1995 2020 2035 39,647 $4.00 29 44 4,405 $84,958.96 Thin 1" Overlay School Trail Ots o Elam. School - 1,500 8 12,000 s 4 00 $5,333.33 1.333 ISD *799 S.WarscipaMOT5EG0\ROADWAY MGMT PLAM2011\RMP2011-r kis 726=11 4'10 PM STREET TPC Hakanson 1-illAnderson W TRAIL MANAGEMENT PLAN 77TH Q TRAILS - GENERALLY F TO 10'ASPHALT STRE CITY OF 00TSEG0 ON THE GREAT RIVER ROAD Legend EXISTING TRAIL OIL BASED SEALANT OVERLAY PRESERVING PENETRATE DATE: JULY 14, 2011 ITEM 11-1 Lum To: Otsego City Council From: Andy MacArthur, City Attorney CC: Lori Johnson, City Administrator Tami Loff, City Clerk Daniel Licht, City Planner Rob VanDenBerg, NRMC Board of Directors Date: August 17, 2011 Re: New River Medical Center- Change of Legal Status BACKGROUND The City of Otsego has been asked to provide comment upon recent proposed changes to the legal status of the New River Medical Center. New River Medical Center is looking at the pros and cons of continuing the Hospital District in its present form, selling the District assets to an unaffiliated non-profit organization or creating its own non-profit and continuing the Hospital District form of administration in a hybrid model. A presentation was recently given to the Hospital District Board by their attorney, Tom Schroeder of Faegre and Benson outlining certain options that the Hospital Board may want to consider. Of specific interest to the City of Otsego and other member communities are provisions related to a continuing levy, future bonding and the possible dissolution of the Hospital District. The current Hospital Board has pledged to gradually reduce the levy up to its proposed elimination in 2016. This "pledge" is a current policy that cannot bind future Hospital District Boards. The pledge is also subject to the possible need for additional revenues to make payments on previously issued bonds. While these bonds are issued as revenue bonds they still have included a pledge of levy funds in the event that bond payments cannot be made from revenues. A Hospital Board vote to change the legal status of the Hospital District to the hybrid failed on a 4-4 vote. Otsego Representative Rob VanDenBerg was one of those voting against the motion on the basis that options to prevent restoration of the levy after 2016 should be presented prior to consideration. The Hospital Administration has proposed the following options to the Hospital Board for consideration: 1. Option No. 1 would include a provision in any lease that would prohibit any use of levied funds by the non-profit corporation operating the hospital facilities. 2. Option No 2 would include lease provisions that would cap the use of levied funds through 2016 in conformance with the current Hospital Board pledge and would prohibit the use of any levied funds after 2016. 3. Option No. 3 would have lease provisions that would prohibit any GO Bond or revenue bond that contained a levy pledge. This would not prohibit the issuance of net revenue bonds which contained no levy pledge. 4. Option No. 4 would be an additional stipulation to apply if the District were to follow Option No. 2 and would require the non-profit corporation to pay back the levied funds as a condition of any buy out of the lease. 5. Option No. 5 would be to dissolve the District in 2016 at the end of the current bond term. The lease would include a required buy out or forced buyout at that time wherein the non-profit corporation would be required to assume all District liabilities, repayment of levied funds and payment of all outstanding District debt. In order to insure enforcement of the levy limits and bond protections, the Hospital District's attorney has proposed that any lease contain a provision making the affected Cities and Townships (including Otsego) third party beneficiaries of the Agreement and allowing them to enforce the lease agreement if violated by either the Hospital District or the non-profit corporation. In order to enforce their rights the Cities and Townships would have to go to court and seek an injunction or specific performance of the lease agreement. The proposed language by the Hospital District Attorney contains language that would provide for recovery of attorney's fees in the event that the affected Cities and Townships successfully brought an action to enforce the Agreement. In the event that the Hospital District did not dissolve, it would always retain its statutory authority to levy, but it is the opinion of its attorney that it could contract away that authority for the benefit of third parties i.e. the affected Cities and Townships. RECOMMENDATION City staff recommends that the City Council adopt a resolution of Otsego's position as follows: 1. That the Hospital District be dissolved in 2016 at the end of the current bonds, and that no new bonds be issued. 2. That any lease between the Hospital District and another organization preclude the issuance of further bonds of any kind either for the benefit of the organization or for the benefit of the Hospital District. 3. That any lease between the Hospital District and another organization require an eventual buyout including repayment of any amount levied between the date of the lease and date of termination to be paid to the affected Cities and Townships, assumption of all Hospital District debts and assumption of Hospital District liabilities. 4. That any lease between the Hospital District and another organization include Hospital District members as third party beneficiaries of the lease agreement with authority to seek injunctive or other remedies in Court including an award of costs and disbursements and witness and attorney fees. City staff has prepared a resolution indicating the above for City Council consideration at the regularly scheduled City Council meeting on Monday, August 22, 2011. Staff will be available to answer questions at that time. 0 Page 2 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2011-43 RESOLUTION STATING OTSEGO CITY COUNCIL POSITION ON PROPOSED CHANGES TO LEGAL STATUS OF THE NEW RIVER MEDICAL CENTER WHEREAS, the City of Otsego (Otsego) has previously petitioned for detachment from the New River Medical Center Hospital District (Hospital District); and WHEREAS, said petition was denied by the Hospital District Board of Directors (Hospital Board) and subsequently by the Minnesota Court of Appeals; and WHEREAS; the Otsego City Council still strongly believes that the City taxpayers should not be burdened by the levy imposed by the Hospital District; and WHEREAS, subsequent to Otsego's petition the Hospital Board has pledged to gradually reduce the levy; and WHEREAS, the Hospital Board has initiated studies to determine whether or not the Hospital District should proceed in its present legal form or make modifications to or change that form; and WHEREAS, the Hospital Board has been provided with a variety of options regarding these issues; and WHEREAS, Otsego believes that it should appropriately provide input on behalf of its citizens regarding the proposed options. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. That the Hospital Board take all appropriate actions to dissolve the District at the termination of the current bonds in 2016. 2. That no new bonds be issued by the Hospital District containing a pledge of levy funds. 3. That any lease or other agreement between the Hospital District and another organization include provisions that would preclude the issuance of further bonds by the Hospital District for the benefit of the organization or the Hospital District. 4. That any lease or other agreement between the District and another organization require an eventual buyout including repayment of any amount levied between the date of the lease or agreement and date of termination or buyout to be disbursed to the member Cities and Townships, assumption of all Hospital District debts and assumption of all Hospital District liabilities. Any levy amounts repaid would go to the Cities and Townships included in the District in proportion to their payment. 5. That any lease or agreement between the Hospital District and another organization include Hospital District members as third party beneficiaries of the lease or agreement with authority to seek injunctive or other remedies in District Court, including an award of costs and disbursements and witness and attorney's fees. ADOPTED BY THE CITY COUNCIL OF THE CITY OF OTSEGO this 22nd day of August, 2011. MOTION BY: SECOND BY: IN FAVOR: OPPOSED: 2 CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk ITEM 75.7 RESOLUTION NO.: 2011 - 42 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION MAKING APPOINTMENTS TO THE PARKS AND RECREATION COMMISSION. WHEREAS, the City has established a Parks and Recreation Commission to advise the City Council; and, WHEREAS, individuals are appointed to serve on the City Council advisory commissions in accordance with the City Code and bylaws of each body and at the discretion of the City Council; and, WHEREAS, the there are seats on the Parks and Recreation Commission currently vacant; and, WHEREAS, the City Council must make appointments to the new terms of these advisory commission positions. WHEREAS, the City Council received applications to be considered for appointment to the Parks and Recreation Commission; and, WHEREAS, the Parks and Recreation Commission interviewed applicants at their meeting on 13 July 2011 and subsequently voted to recommend his appointment; and. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that: 1. is hereby appointed to an alternate position on the Parks and Recreation Commission for a term ending 31 December 2014. 2. is hereby appointed to an alternate position on the Parks and Recreation Commission for a term ending 31 December 2014. LI FOR [or, I SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 22nd day of August 2011. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO LOW Jessica L. Stockamp, Mayor NJ