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09-12-11 CCCLAIMS LIST CITY COUNCIL MEETING SEPTEMBER 12, 2011 TO: Tami Loff ITEM 5-7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 08-23-2011 $ 58,454.99 Check # 50519 — 50548 09-07-2011 $ 148,557.04 Check # 50549 — 50607 09-07-2011 $ (72.92) Voided check # 50520 PAYROLL 08-24-2011 $ 36,750.43 09-07-2011 $ 37,451.12 ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Qwest $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Total $ GRAND TOTAL S 281,140.66 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 08/23/11 2:19 PM Page 1 *Check Summary Register@ AUGUST 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050519 FLEX ONE - AFLAC 8/23/2011 $50.00 AUG FLEX FEES Paid Chk# 050520 AIRGAS NORTH CENTRAL 8/23/2011 $72.92 NOZZLE Paid Chk# 050521 ALLIANCE BENEFIT GROUP HSA 8/23/2011 $1,326.99 PPE 8/20/11 CH DTD 8/24/11 Paid Chk# 050522 BEAUDRY OIL & SERVICES INC. 8/23/2011 $6,574.65 GAS & OIL Paid Chk# 050523 BROWN TRAFFIC PRODUCTS, I 8/23/2011 $96.19 TRAFFIC SIGNAL LED Paid Chk# 050524 CENTRAL HYDRAULICS, INC. 8/23/2011 $106.23 O'RING & HOSE Paid Chk# 050525 DAKOTA SUPPLY GROUP 8/23/2011 $174.14 ITRON POWER CABLE Paid Chk# 050526 ELECTRICAL INSTALLATION & M 8/23/2011 $555.11 CHLORINE DETECTOR INSTALLATION Paid Chk# 050527 FEDERAL SIGNAL CORP 8/23/2011 $32,709.10 SIRENS & ACCESSORIES Paid Chk# 050528 HEDBERG AGGREGATES, INC. 8/23/2011 $169.92 PLAYGROUND MULCH Paid Chk# 050529 ICMA RETIREMENT TRUST 8/23/2011 $75.00 PLAN #304185 Paid Chk# 050530 JOHN DEERE FINANCIAL 8/23/2011 $257.85 REPAIR PARTS & SUPPLIES Paid Chk# 050531 JOHN DEERE LANDSCAPES 8/23/2011 $76.95 WEED CONTROL Paid Chk# 050532 JOHN'S AUTO 8/23/2011 $240.47 REBUILD Paid Chk# 050533 LORI JOHNSON -WARNER 8/23/2011 $83.34 SEPT DEPOSIT - HSA ACCT #98887 Paid Chk# 050534 MENARDS 8/23/2011 $59.13 MISC SUPPLIES Paid Chk# 050535 MIDWEST LANDSCAPES 8/23/2011 $3,139.52 SHRUBS/TREES Paid Chk# 050536 MN DEPARTMENT OF HEALTH - 8/23/2011 $3,693.00 3RD QTR WATER SUPPLY CONN FEE Paid Chk# 050537 NELSON ELECTRIC MOTOR REP 8/23/2011 $250.00 PUMP #1 LS #3 MAINTENANCE Paid Chk# 050538 NEXTEL COMMUNICATIONS 8/23/2011 $421.71 CELL PHONES Paid Chk# 050539 NORTHWESTERN POWER 8/23/2011 $843.24 PRESSURE CONTROL PILOTS Paid Chk# 050540 OFFICEMAX - A BOISE CO 8/23/2011 $306.53 OFFICE SUPPLIES Paid Chk# 050541 PRAIRIE RESTORATION, INC. 8/23/2011 $191.65 LANDSCAPE MGMT @ PW Paid Chk# 050542 PUBLIC EMPLOYEES RETIREME 8/23/2011 $4,593.58 #677600 PPE 8/20/11 Paid Chk# 050543 RICOH AMERICAS CORPORATIO 8/23/2011 $379.43 RICOH COPIER LEASE Paid Chk# 050544 RICOH AMERICAS CORPORATIO 8/23/2011 $304.65 WIDE FORMAT PRINTER Paid Chk# 050545 STANDARD INSURANCE CO 8/23/2011 $770.49 #150697 SEPT LIFE INS Paid Chk# 050546 US INTERNET 8/23/2011 $51.25 SECURENCE - SEPT Paid Chk# 050547 WATER LABORATORIES INC 8/23/2011 $20.00 COLIFORM TEST Paid Chk# 050548 ZAHL-PETROLEUM MAINT CO. 8/23/2011 $861.95 FUEL PUMP REPAIR Total Checks $58,454.99 [MR10G1= CITY OF OTSEGO 08/23/11 2:20 PM Page 1 *Check Detail Register© AUGUST 2011 Paid Chk# 050524 8/23/2011 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $106.23 18651 Total CENTRAL HYDRAULICS, INC. $106.23 Paid Chk# 050525 8/23/2011 DAKOTA SUPPLY GROUP E601-49400-210 Operating Supplies (GENERAL) $174.14 6977549 Total DAKOTA SUPPLY GROUP $174.14 Paid Chk# 050526 8/23/2011 ELECTRICAL INSTALLATION & MNTC O'RING & HOSE ITRON POWER CABLE E 601-49400-390 Contracted Services Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050527 8/23/2011 FEDERAL SIGNAL CORP E 414-42000-501 Paid Chk# 050519 8/23/2011 AFLAC -FLEX ONE E 101-45200-210 Total FEDERAL SIGNAL CORP $32,709.10 E 101-41400-390 Contracted Services $50.00 877872ER AUG FLEX FEES Total Total AFLAC -FLEX ONE $50.00 Paid Chk# 050520 8/23/2011 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $72.92 105594468 NOZZLE Total AIRGAS, INC. $72.92 Paid Chk# 050521 8/23/2011 ALLIANCE BENEFIT GROUP E 250-42410-123 Health $133.34 PPE 8/20/11 CH DTD 8/24/11 E 101-43100-123 Health $416.70 PPE 8/20/11 CH DTD 8/24/11 E 101-41600-123 Health $250.02 PPE 8/20/11 CH DTD 8/24/11 G 101-21706 Hospitalization/Medical Ins $526.93 PPE 8/20/11 CH DTD 8/24/11 Total ALLIANCE BENEFIT GROUP $1,326.99 Paid Chk# 050522 8/23/2011 BEAUDRY OIL & SERVICES INC. E101-43100-202 Gas & Oil $6,574.65 764216 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $6,574.65 Paid Chk# 050523 8/23/2011 BROWN TRAFFIC PRODUCTS, INC. E 101-43100-393 Sign & Signal Mat'I Purchased $96.19 28815 TRAFFIC SIGNAL LED Total BROWN TRAFFIC PRODUCTS, INC. $96.19 Paid Chk# 050524 8/23/2011 CENTRAL HYDRAULICS, INC. E101-43100-220 Repair/Maint Supply (GENERAL) $106.23 18651 Total CENTRAL HYDRAULICS, INC. $106.23 Paid Chk# 050525 8/23/2011 DAKOTA SUPPLY GROUP E601-49400-210 Operating Supplies (GENERAL) $174.14 6977549 Total DAKOTA SUPPLY GROUP $174.14 Paid Chk# 050526 8/23/2011 ELECTRICAL INSTALLATION & MNTC O'RING & HOSE ITRON POWER CABLE E 601-49400-390 Contracted Services $555.11 11811 -IN CHLORINE DETECTOR INSTALLATION Total ELECTRICAL INSTALLATION & MNTC $555.11 Paid Chk# 050527 8/23/2011 FEDERAL SIGNAL CORP E 414-42000-501 Equipment -- $32,709.10 94054302 SIRENS & ACCESSORIES E 101-45200-210 Total FEDERAL SIGNAL CORP $32,709.10 Paid Chk# 050528 8/23/2011 HEDBERG AGGREGATES, INC. E 208-45210-530 Improvements Other Than Bldgs $169.92 216810 PLAYGROUND MULCH Total HEDBERG AGGREGATES, INC. $169.92 Paid Chk# 050529 8/23/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement t DEERE FINANCIAL _ Total ICMA RETIREMENT TRUST Paid Chk# 050530 8/23/2011 JOHN DEERE FINANCIAL E 101-45200-220 Repair/Maint Supply (GENERAL) E 101-45200-210 Operating Supplies (GENERAL) E 101-45200-220 Repair/Maint Supply (GENERAL) E 101-45200-210 Operating Supplies (GENERAL) E 101-45200-210 Operating Supplies (GENERAL) _ T 1 JOHN $75.00 PPE 8/20/11 PLAN #304185 $75.00 $69.55 1079018 REPAIR PARTS & SUPPLIES $19.77 1079084 REPAIR PARTS & SUPPLIES $15.70 1079524 REPAIR PARTS & SUPPLIES $57.71 1080242 REPAIR PARTS & SUPPLIES $95.12 1081601 REPAIR PARTS & SUPPLIES o a Paid Chk# 050531 8/23/2011 JOHN DEERE LANDSCAPES.... E 101-45200-210 Operating Supplies (GENERAL) $76.95 58929710 WEED CONTROL CITY OF OTSEGO 08/23/11 2:20 PM Page 2 *Check Detail Register© AUGUST 2011 Check Amt Invoice Comment Total JOHN DEERE LANDSCAPES $76.95 Paid Chk# 050532 8/23/2011 JOHNS AUTO ELECTRIC E 101-43100-400 Repairs & Maint - Cont $240.47 REBUILD Total JOHNS AUTO ELECTRIC $240.47 Paid Chk# 050533 8/23/2011 JOHNSON -WARNER, LORI G 101-21706 Hospitalization/Medical Ins $83.34 SEPT DEPOSIT - HSA ACCT #98887 Total JOHNSON -WARNER, LORI $83.34 Paid Chk# 050534 8/23/2011 MENARDS E 101-45200-210 Operating Supplies (GENERAL) $59.13 86973 Total MENARDS $59.13 Paid Chk# 050535 8/23/2011 MIDWEST LANDSCAPES E 208-45210-530 Improvements Other Than Bldgs $3,139.52 103132 T t I MIDWEST LAND C MISC SUPPLIES SHRUBS/TREES o a S APES $3,139.52 Paid Chk# 050536 8/23/2011 MN DEPARTMENT OF HEALTH - WATE E 601-49400-375 WATER TEST FEE $3,693.00 3RD QTR WATER SUPPLY CONN FEE otal MN DEPARTMENT OF HEALTH - WATE $3,693.00 Paid Chk# 050537 8/23/2011 NELSON ELECTRIC MOTOR REPAIR - E 602-49450-400 Repairs & Maint - Cont $250.00 5401 PUMP #1 LS #3 MAINTENANCE Total NELSON ELECTRIC MOTOR REPAIR $250.00 Paid Chk# 050538 8/23/2011 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $285.57 E 601-49400-121 CELL PHONES E 250-42410-320 Telephone _ $136.14 $509.64 CELL PHONES Total NEXTEL COMMUNICATIONS $421.71 G 101-21704 PERA Paid Chk# 050539 8/23/2011 NORTHWESTERN POWER PERA $54.18 E 601-49400-500 Capital Outlay (GENERAL) $843.24 110461DJ PRESSURE CONTROL PILOTS $4,593.58 Total NORTHWESTERN POWER $843.24 Paid Chk# 050540 8/23/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $116.06 611874 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $11.66 612180 OFFICE SUPPLIES E 250-42410-201 Office Supplies and Expenses $79.42 624322 OFFICE SUPPLIES E 601-49400-201 Office Supplies and Expenses $17.06 624322 OFFICE SUPPLIES E 602-49450-201 Office Supplies and Expenses $17.05 624322 OFFICE SUPPLIES E 250-42410-201 Office Supplies and Expenses $65.28 668661 OFFICE SUPPLIES Total OFFICEMAX $306.53 Paid Chk# 050541 8/23/2011 PRAIRIE RESTORATION, INC. E 101-43100-402 Repairs/Maint Buildings $191.65 17311 LANDSCAPE MGMT @ PW Total PRAIRIE RESTORATION, INC. $191.65 Paid Chk# 050542 8/23/2011 PUBLIC EMPLOYEES RETIREMENT FD E 101-43100-121 PERA $1,100.41 E 601-49400-121 PERA $54.18 E 101-41600-121 PERA $509.64 E 101-41400-121 PERA $566.69 G 101-21704 PERA $2,126.68 E 602-49450-121 PERA $54.18 E 250-42410-121 PERA $181.80 Aal PUBLIC EMPLOYEES RETIREMENT FD $4,593.58 Paid Chk# 050543 8/23/2011 RICOH AMERICAS CORPORATION #677600 PPE 8/20/11 #677600 PPE 8/20/11 #677600 PPE 8/20/11 #677600 PPE 8/20/11 #677600 PPE 8/20/11 #677600 PPE 8/20/11 #677600 PPE 8/20/11 CITY OF OTSEGO 08/23/11 2:20 PM Page 3 *Check Detail Register© AUGUST 2011 Paid Chk# 050547 8/23/2011 WATER LABORATORIES INC E 208-45210-390 Contracted Services $20.00 11H-371 COLIFORM TEST Total WATER LABORATORIES INC $20.00 Paid Chk#' 050548 8/23/2011 'ZAHL-PETROLEUM MAINT CO. E 101-43100-402 Repairs/Maint Buildings $861.95 172028 -IN FUEL PUMP REPAIR Check Amt Invoice Comment E 101-41400-413 Office Equipment Rentals $379.43 13578142 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 $15,731.60 Paid Chk# 060544 8/23/2011 RICOH AMERICAS CORPORATION 250 Comm. Dev. & Bldg Safety $1,002.08 E250-42410-410 Rentals (GENERAL) $304.65 13578143 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $304.65 $58,454.99 Paid Chk# 050545 8/23%2011 STANDARD INSURANCE CO E 101-43100-130 Employer Paid Ins (GENERAL) $319.68 #150697 SEPT LIFE INS E 101-41600-130 Employer Paid Ins (GENERAL) $143.22 #150697 SEPT LIFE INS E 250-42410-130 Employer Paid Ins (GENERAL) $101.45 #150697 SEPT LIFE INS E 601-49400-130 Employer Paid Ins (GENERAL) $12.41 #150697 SEPT LIFE INS E 602-49450-130 Employer Paid Ins (GENERAL) $12.40 #150697 SEPT LIFE INS E 101-41400-130 Employer Paid Ins (GENERAL) $181.33 #150697 SEPT LIFE INS Total STANDARD INSURANCE CO $770.49 Paid Chk# 050546 8/23/2011 US INTERNET E 101-41400-390 Contracted Services $51.25 946182 SECURENCE - SEPT Total US INTERNET $51.25 Paid Chk# 050547 8/23/2011 WATER LABORATORIES INC E 208-45210-390 Contracted Services $20.00 11H-371 COLIFORM TEST Total WATER LABORATORIES INC $20.00 Paid Chk#' 050548 8/23/2011 'ZAHL-PETROLEUM MAINT CO. E 101-43100-402 Repairs/Maint Buildings $861.95 172028 -IN FUEL PUMP REPAIR Total ZAHL-PETROLEUM MAINT CO. $861.95 10100 BANK OF ELK RIVER $58,454.99 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $15,731.60 208 COMMUNITY FACILITIES FUND $3,329.44 250 Comm. Dev. & Bldg Safety $1,002.08 414 Revolving Capital Improvements $32,709.10 601 WATER FUND $5,349.14 602 SEWER FUND $333.63 $58,454.99 CITY OF OTSEGO 09/07/11 9:38 AM Page 1 *Check Summary Register@ SEPTEMBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050549 ADVANCED ENGINEERING AND 9/7/2011 $6,175.92 2011 1 & C SERVICES Paid Chk# 050550 AIRGAS NORTH CENTRAL 9/7/2011 $54.08 NOZZLES Paid Chk# 050551 ALL AMERICAN TITLE - ROSEVIL 9/7/2011 $247.93 UTIL REFUND - 15151 83RD ST Paid Chk# 050552 ALLIANCE BENEFIT GROUP HSA 9/7/2011 $526.93 PPE 9/3/11 CH DTD 9/7/11 Paid Chk# 050553 ANDERSON IRRIGATION CO. IN 9/7/2011 $157.50 ZIMMER PK IRRIG REPAIR Paid Chk# 050554 BANK OF ELK RIVER 9/7/2011 $30.00 INK FRANKER Paid Chk# 050555 BRAUN INTERTEC 9/7/2011 $2,987.25 70TH ST EXT - OAKWOOD TO MF Paid Chk# 050556 CAPSTONE HOMES, INC. 9/7/2011 $1,500.00 9073 KAEDING - DRWY ESC REFUND Paid Chk# 050557 RANDY CARLSON 9/7/2011 $20.70 UTIL REFUND - 17026 56TH CIR Paid Chk# 050558 CENTRAL IRRIGATION SUPPLY, 9/7/2011 $189.66 IRRIGATION SUPPLIES Paid Chk# 050559 CHARTER COMMUNICATIONS LL 9/7/2011 $119.00 MONTHLY SERVICE Paid Chk# 050560 CITY OF MONTICELLO 9/7/2011 $721.41 JULY ANIMAL CONTROL Paid Chk# 050561 CROW RIVER FARM EQUIPMEN 9/7/2011 $49.95 OPERATING SUPPLIES Paid Chk# 050562 CRYSTEEL TRUCK EQUIPMENT, 9/7/2011 $355.92 SEAL SAVER Paid Chk# 050563 DJ'S TOTAL HOME CENTER 9/7/2011 $61.98 BATTERIES Paid Chk# 050564 ECM PUBLISHERS INC 9/7/2011 $285.00 LEGAL - PUBLIC HEARING Paid Chk# 050565 EDINA REALTY TITLE 9/7/2011 $14.61 UTIL REFUND - 7785 LARGE AVE Paid Chk# 050566 GENERAL RENTAL CENTER 9/7/2011 $95.12 DOG FENCE EDGER Paid Chk# 050567 GOPHER STATE ONE -CALL INC 9/7/2011 $252.80 LOCATE TICKETS Paid Chk# 050568 GREENBERG IMPLEMENT INC. 9/7/2011 $201.35 GAS CAP Paid Chk# 050569 HELGESON MAILING SERVICE L 9/7/2011 $1,134.28 FALL 2011 NEWSLETTER Paid Chk# 050570 HIPSAG INSPECTIONS, INC. 9/7/2011 $28.00 ELECTRICAL INSPECTION Paid Chk# 050571 RICHARD OR DENISE HIRSCHFE 9/7/2011 $399.66 PERMIT 2010-00473 REFUND Paid Chk# 050572 ICMA RETIREMENT TRUST 9/7/2011 $75.00 PLAN #304185 Paid Chk# 050573 JOHNSTON FARGO CULVERT 9/7/2011 $2,020.04 CULVERTS Paid Chk# 050574 KERN, DEWENTER, VIERE LTD 9/7/2011 $750.00 2ND QTR 2011 ACCT REVIEW Paid Chk# 050575 LEAGUE OF MN CITIES 9/7/2011 $10,323.00 2011-2012 ANNUAL MEMBERSHIP DU Paid Chk# 050576 LONG & SONS 9/7/2011 $1,111.50 CITY HALL AUG CLEANING Paid Chk# 050577 MACARTHUR LAW OFFICE LLC 9/7/2011 $7,956.00 GENERAL Paid Chk# 050578 MARTIES FARM SERVICE INC 9/7/2011 $316.35 GRASS SEED/FERTILIZER - SPLASH Paid Chk# 050579 MIDWEST LANDSCAPES 9/7/2011 $600.05 SHRUBS/TREES - SPLASH PAD Paid Chk# 050580 MN DEPT OF NATL RESOURCES 9/7/2011 $110.00 EAW REVIEW - 85TH ST Paid Chk# 050581 MONTICELLO ANIMAL CONTROL 9/7/2011 $315.00 ANIMAL CONTROL Paid Chk# 050582 MONTICELLO TIMES, INC 9/7/2011 $39.00 1 YEAR SUBSCRIPTION Paid Chk# 050583 MSP TITLE, INC. 9/7/2011 $60.74 UTIL REFUND - 7355 KAHLER CIR Paid Chk# 050584 NAPA AUTO PARTS 9/7/2011 $136.55 FITTINGS Paid Chk# 050585 NELSON ELECTRIC MOTOR REP 9/7/2011 $500.00 LS #1 - REMOVE DEBRIS FROM PUM Paid Chk# 050586 HSBC BUSINESS SOLUTIONS 9/7/2011 $10.72 TUBE Paid Chk# 050587 OFFICEMAX - A BOISE CO 9/7/2011 $205.77 OFFICE SUPPLIES Paid Chk# 050588 OMANN BROTHERS INC. 9/7/2011 $819.82 AC FINES MIX Paid Chk# 050589 OREILLY AUTOMOTIVE INC. 9/7/2011 $106.52 ELECT FUEL PUMP Paid Chk# 050590 PETERBILT NORTH 9/7/2011 $273.22 FILTERS Paid Chk# 050591 PLAISTED COMPANIES 9/7/2011 $852.88 GARDEN MIX - SPLASH PAD Paid Chk# 050592 PUBLIC EMPLOYEES RETIREME 9/7/2011 $4,594.85 #677600 PPE 9/3/11 Paid Chk# 050593 RANDY'S SANITATION 9/7/2011 $248.67 13400 90TH ST Paid Chk# 050594 SUPERIOR LAWN 9/7/2011 $4,506.76 W/S PROPERTIES Paid Chk# 050595 TARGET BANK 9/7/2011 $108.14 SUPPLIES Paid Chk# 050596 PETER TORRESANI 9/7/2011 $172.58 BIKES FOR RODEO Paid Chk# 050597 TOWN & COUNTRY LANDSCAPI 9/7/2011 $801.56 RESIDENTIAL MOWING - TO BE ASS Paid Chk# 050598 THE PLANNING COMPANY LLC 9/7/2011 $10,742.69 OP EASEMENT Paid Chk# 050599 VANCE BROTHERS INC 9/7/2011 $242.39 BLACKTOP SUPPLIES Paid Chk# 050600 VEIT & CO 9/7/2011 $2,626.00 WORK @ PEAVEY HOUSE Paid Chk# 050601 VERNON KOLL-ES & SONS 9/7/2011 $120.00 STRAW FOR SPLASH PAD - 40 BALE Paid Chk# 050602 VINYL GRAPHICS, INC. 9/7/2011 $96.19 PARK RULES SIGNS - SPLASH PAD Paid Chk# 050603 WRIGHT COUNTY AUDITOR -TRE 9/7/2011 $478.28 JULY FINE/FEE DISE Paid Chk# 050604 WRIGHT COUNTY AUDITOR -TRE 9/7/2011 $71,783.33 SEPT SHERIFF PATROL CITY OF OTSEGO 09/07/11 9:38 AM Page 2 *Check Summary Register© SEPTEMBER 2011 Name Check Date Check Amt Paid Chk# 050605 WRIGHT COUNTY HIGHWAY DE 9/7/2011 $979.63 OTSEGO ELEM BIKE TRAIL Paid Chk# 050606 XCEL ENERGY 9/7/2011 $8,246.82 17388 52ND ST Paid Chk# 050607 ZIEGLER INC 9/7/2011 $617.94 CORE CREDIT Total Checks $148,557.04 FILTER: None CITY OF OTSEGO 09/07/11 9:38 AM Page 1 *Check Detail Register© SEPTEMBER 2011 Total ALL AMERICAN TITLE - ROSEVILLE $247.93 Paid Chk# 050552 9/7/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $526.93 PPE 9/3/11 CH DTD 9/7/11 Total ALLIANCE BENEFIT GROUP $526.93 Paid Chk# 050553 9/7/2011 ANDERSON IRRIGATION E 101-45200-400 Repairs & Maint - Cont $157.50 WEB000170 ZIMMER PK IRRIG REPAIR Total ANDERSON IRRIGATION $157.50 Paid Chk# 050554 9/7/2011 BANK OF ELK RIVERA E 601-49400-201 Office Supplies and Expenses Check Amt Invoice Comment 10100 BANK OF ELK RIVER Office Supplies and Expenses $15.00 Paid Chk# 050520 8/23/2011 AIRGAS, INC. Total BANK OF ELK RIVERA $30.00 E101-43100-210 Operating Supplies (GENERAL) ($72.92) 105594468-A VOID CHECK#50520 Total AIRGAS, INC. ($72.92) $2,987.25 338665 Paid Chk# 050549 9/7/2011 AE2S Total BRAUN INTERTEC $2,987.25 E 601-49400-500 Capital Outlay (GENERAL) $1,235.18 28316 2011 1 & C SERVICES E 602-49450-500 Capital Outlay (GENERAL) $4,940.74 28316 2011 1 & C SERVICES Total AE2S $6,175.92 Paid Chk# 050550 9/7/2011 AIRGAS, INC. E 101 -43100-210 Operating Supplies (GENERAL) $54.08 105615156 NOZZLES Total CARLSON, RANDY Total AIRGAS, INC. $54.08 Paid Chk# 050558 Paid Chk# 050551 9/7/2011 ALL AMERICAN TITLE - ROSEVILLE E101-45200-220 R 601-37150 WATER SALES $247.93 UTIL REFUND - 15151 83RD ST Total ALL AMERICAN TITLE - ROSEVILLE $247.93 Paid Chk# 050552 9/7/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $526.93 PPE 9/3/11 CH DTD 9/7/11 Total ALLIANCE BENEFIT GROUP $526.93 Paid Chk# 050553 9/7/2011 ANDERSON IRRIGATION E 101-45200-400 Repairs & Maint - Cont $157.50 WEB000170 ZIMMER PK IRRIG REPAIR Total ANDERSON IRRIGATION $157.50 Paid Chk# 050554 9/7/2011 BANK OF ELK RIVERA E 601-49400-201 Office Supplies and Expenses $15.00 INK FRANKER E 602-49450-201 Office Supplies and Expenses $15.00 INK FRANKER Total BANK OF ELK RIVERA $30.00 Paid Chk# 5050555-w�9/7/2011F BRAUN INTERTEC��W�� E 403-43100-302 Engineering Fees $2,987.25 338665 70TH ST EXT - OAKWOOD TO MF Total BRAUN INTERTEC $2,987.25 Paid Chk# 050556 9/7/2011 CAPSTONE HOMES, INC. E 702-41400-310 Miscellaneous $1,500.00 9073 KAEDING - DRWY ESC REFUND Total CAPSTONE HOMES, INC. $1,500.00 Paid Chk# 050557 9/7/2011 CARLSON, RANDY R 601-37150 WATER SALES $20.70 UTIL REFUND - 17026 56TH CIR Total CARLSON, RANDY $20.70 Paid Chk# 050558 9/7/2011 CENTRAL IRRIGATION SUPPLY, INC E101-45200-220 Repair/Maint Supply (GENERAL) $139.43 6019426-00 IRRIGATION SUPPLIES E101-45200-220 Repair/Maint Supply (GENERAL) $50.23 6019651-00 IRRIGATION SUPPLIES Total CENTRAL IRRIGATION SUPPLY, INC $189.66 Paid Chk# 050559 9/7/2011 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 050560 9/7/2011 CITY OF MONTICELLO E 101-42710-390 Contracted Services $721.41 11240 JULY ANIMAL CONTROL Total CITY OF MONTICELLO $721.41 Paid Chk# 050561 9/7/2011 CROW RIVER FARM EQUIPMENT E101-43100-210 Operating Supplies (GENERAL) $49.95 149780 OPERATING SUPPLIES CITY OF OTSEGO 09/07/11 9:38 AM Page 2 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Total CROW RIVER FARM EQUIPMENT $49.95 Paid Chk# 050562 9/7/2011 CRYSTEEL TRUCK EQUIPMENT E 101-43100-220 Repair/Maint Supply (GENERAL) $355.92 F29889 SEAL SAVER Total CRYSTEEL TRUCK EQUIPMENT $355.92 Paid Chk# 050563 9/7/2011, DJ'S TOTAL HOME CENTER E 101-45200-220 Repair/Maint Supply (GENERAL) $11.30 55803 PLAYGROUND DRAINTILE E 101-45200-210 Operating Supplies (GENERAL) $28.79 55841 WASP/HORNET SPRAY E 101-45200-210 Operating Supplies (GENERAL) $2.14 55946 WASHERS FOR EDGER E 101-43100-210 Operating Supplies (GENERAL) $14.95 56264 CARTRIDGE FILTER E 101-43100-210 Operating Supplies (GENERAL) $4.80 56457 BATTERIES Total DJ'S TOTAL HOME CENTER $61.98 Paid Chk# 050564 9/7/2011 'ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $165.00 337943 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $60.00 337944 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $60.00 338323 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $285.00 Paid Chk# 050565 9/7/2011 EDINA REALTY TITLE R 601-37150 WATER SALES $14.61 UTIL REFUND - 7785 LARGE AVE Total EDINA REALTY TITLE $14.61 Paid Chk# 050566 9/7/2011 GENERAL RENTAL CENTER E101-45200-410 Rentals (GENERAL) $95.12 166372 DOG FENCE EDGER Total GENERAL RENTAL CENTER $95.12 Paid Chk# 050567 9/7/2011 GOPHER STATE ONE -CALL INC E 250-42410-310 Miscellaneous $252.80 18494 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $252.80 Paid Chk# 050568 9/7/2011 GREENBERG IMPLEMENT INC. E 101-45200-210 Operating Supplies (GENERAL) $9.81 PS70662 GAS CAP E 101-45200-220 Repair/Maint Supply (GENERAL) $122.15 PS70762 PULLEY, BLADE E 101-45200-220 Repair/Maint Supply (GENERAL) $69.39 W032646 BEARING Total GREENBERG IMPLEMENT INC. $201.35 Paid Chk# 050569 9/7/2011 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $1,134.28 3815 FALL 2011 NEWSLETTER Total HELGESON MAILING SERVICE LLC $1,134.28 Paid Chk# 050570 9/7/2011 HIPSAG INSPECTIONS, INC. R 250-32263 Electrical Permits - $28.00 ELECTRICAL INSPECTION Total HIPSAG INSPECTIONS, INC. $28.00 PaidChk# 050571 9/7/2011 HIRSCHFELT, RICHARD R 250-32262 Mechanical Permit $40.00 PERMIT 2010-00473 REFUND R 250-32261 Plumbing Permit $40.00 PERMIT 2010-00473 REFUND R 250-32260 BUILDING PERMITS $319.66 PERMIT 2010-00473 REFUND Total HIRSCHFELT, RICHARD $399.66 Paid Chk# 050572 9/7/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement - $75.00 PPE 9/3/11 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 050573 9/7/2011 JOHNSTON FARGO CULVERT E 101-43100-392 Culverts $2,020.04 8500715 CULVERTS CITY OF OTSEGO 09/07/11 9:38 AM Page 3 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Total JOHNSTON FARGO CULVERT $2,020.04 Paid Chk# 050574 9/7/2011 KDV E 101-41600-304 Accounting & Auditing $750.00 132989 Total KDV $750.00 Paid Chk# 050575 9/7/2011 LEAGUE OF MN CITIES E 101-41100-355 Dues & Memberships $20.00 10313261 E 101-41400-355 Dues & Memberships $10,303.00 153782 Total LEAGUE OF MN CITIES $10,323.00 `Paid Chk# 050576 9/7/2011 LONG & SONS E 403-43100-390 E 101-41940-389 Cleaning Services $748.13 11-367 E 101-43100-389 Cleaning Services $363.37 11-367 9/7/2011 MONTICELLO ANIMAL CONTROL Total LONG & SONS $1,111.50 E 101-42710-390 Paid Chk# 050577 9/7/2011 MACARTHUR LAW OFFICE LLC Total E 101-41400-391 GIS Services $261.00 Paid Chk# 050582 E 101-41700-301 Legal Services $1,363.00 E 101-41400-355 E 101-41700-301 Legal Services $855.50 E 101-41700-301 Legal Services $300.00 Paid Chk# 050583 E 602-49450-301 Legal Services $986.00 R 601-37150 WATER SALES E 101-41700-301 Legal Services $855.50 Total MSP TITLE, INC. E 403-43100-301 Legal Services $145.00 9/7/2011 NAPA OF ELK RIVER INC E 208-45210-301 Legal Services $304.50 Operating Supplies (GENERAL) E 101-41700-301 Legal Services $2,726.00 Operating Supplies (GENERAL) G 701-22426 FIN PLAT ARBOR CRK 3 $159.50 E101-45200-210 Total MACARTHUR LAW OFFICE LLC $7,956.00 E 101-45200-210 Paid Chk# 050578 9/7/2011 MARTIES FARM SERVICE INC E 208-45210-530 Improvements Other Than Bldgs $316.35 605347 Total MARTIES FARM SERVICE INC $316.35 Paid Chk# 050579 9/7/2011 MIDWEST LANDSCAPES E 208-45210-530 Improvements Other Than Bldgs $239.61 10313261 E 208-45210-530 Improvements Other Than Bldgs $360.44 10313262 Total MIDWEST LANDSCAPES $600.05 Paid Chk# 050580 9/7/2011 'MN DEPT OF NATL RESOURCES E 403-43100-390 Contracted Services $110.00 210460 Total MN DEPT OF NATL RESOURCES $110.00 Paid Chk# 050581 9/7/2011 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $315.00 579 Total MONTICELLO ANIMAL CONTROL $315.00 Paid Chk# 050582 9/7/2011 MONTICELLO TIMES, INC E 101-41400-355 Dues & Memberships $39.00 Total MONTICELLO TIMES, INC $39.00 Paid Chk# 050583 9/7/2011 MSP TITLE, INC. R 601-37150 WATER SALES $60.74 Total MSP TITLE, INC. $60.74 Paid Chk# 050584 9/7/2011 NAPA OF ELK RIVER INC E101-43100-210 Operating Supplies (GENERAL) $5.87 575741 E101-43100-210 Operating Supplies (GENERAL) $11.51 576121 E101-45200-210 Operating Supplies (GENERAL) $12.82 578119 E 101-45200-210 Operating Supplies (GENERAL) $13.55 578119 2ND QTR 2011 ACCT REVIEW 2011/2012 ANNUAL DUES - STOCKAMP 2011-2012 ANNUAL MEMBERSHIP DUES CITY HALL AUG CLEANING PW AUG CLEANING GIS ISLAND VIEW HOSPITAL DISTRICT MEETINGS BONESTROO/ROOF ISSUES WFE 85TH ST EAW SPLASH PAD GENERAL ARBOR CREEK 3 GRASS SEED/FERTILIZER - SPLASH PAD SHRUBS/TREES - SPLASH PAD SHRUBS/TREES - SPLASH PAD EAW REVIEW - 85TH ST ANIMAL CONTROL 1 YEAR SUBSCRIPTION UTIL REFUND - 7355 KAHLER CIR LAMP VAL TOOL TOWELS FLASHERS CITY OF OTSEGO 09/07/11 9:38 AM Page 4 *Check Detail Register© SEPTEMBER 2011 Paid Chk# 050585 9/7/2011 NELSON ELECTRIC MOTOR REPAIR E 602-49450-400 Repairs & Maint - Cont $250.00 5409 E 602-49450-400 Repairs & Maint - Cont Check Amt Invoice Comment E 101-43100-220 Repair/Maint Supply (GENERAL) $3.72 578474 FITTINGS E 101-43100-220 Repair/Maint Supply (GENERAL) $11.23 578678 FITTINGS, HOSE E 101-43100-210 Operating Supplies (GENERAL) $61.30 578963 BRAKE CLEANER E 101-43100-220 Repair/Maint Supply (GENERAL) $16.55 581150 MIRROR $203.61 Total NAPA OF ELK RIVER INC $136.55 Office Supplies and Expenses $2.16 Paid Chk# 050585 9/7/2011 NELSON ELECTRIC MOTOR REPAIR E 602-49450-400 Repairs & Maint - Cont $250.00 5409 E 602-49450-400 Repairs & Maint - Cont $250.00 5421 Total NELSON ELECTRIC MOTOR REPAIR $500.00 Blacktop Supplies Paid Chk# 050586 9/7/2011 NORTHERN TOOL & EQUIPMENT CO $852.88 E101-45200-220 Repair/Maint Supply (GENERAL) $10.72 193096847 Total NORTHERN TOOL & EQUIPMENT CO $10.72 Paid Chk# 050587 9/7/2011 OFFICEMAX Repair/Maint Supply (GENERAL) $106.52 E 101-41400-201 Office Supplies and Expenses $203.61 843171 E 101-41400-201 Office Supplies and Expenses $2.16 843482 PERA Total OFFICEMAX $205.77 E101-43100-220 Paid Chk# 050588 9/7/2011 OMANN BROTHERS INC. F212150064 ALTERNATOR LS #1 - REMOVE DEBRIS FROM IMPRELLER - PUMP #1 LS #1 - REMOVE DEBRIS FROM PUMPS TUBE OFFICE SUPPLIES OFFICE SUPPLIES E 101-43100-434 Blacktop Supplies $408.55 9223 AC FINES MIX E 101-43100-434 Blacktop Supplies $411.27 9242 AC FINES MIX $852.88 Total OMANN BROTHERS INC. $819.82 9/7/2011 PUBLIC EMPLOYEES RETIREMENT FD E 601-49400-121 Paid Chk# 050589 9/7/2011 OREILLY AUTOMOTIVE INC. E 101-41400-121 E 101-43100-220 Repair/Maint Supply (GENERAL) $106.52 1952-201829 ELECT FUEL PUMP Total OREILLY AUTOMOTIVE INC. $106.52 PERA $509.64 Paid Chk# 050590 9/7/2011 PETERBILT NORTH PERA $181.80 E101-43100-220 Repair/Maint Supply (GENERAL) $165.74 F212150064 ALTERNATOR E 101-43100-210 Operating Supplies (GENERAL) $90.72 F212210039 FILTERS E 101-43100-210 Operating Supplies (GENERAL) $16.76 F212360061 FILTER E 101-43100-325 Total PETERBILT NORTH $273.22 E 101-41940-325 Paid Chk# 050591 9/7/2011 PLAISTED COMPANIES E 208-45210-530 Improvements Other Than Bldgs $852.88 40341 Total PLAISTED COMPANIES $852.88 Paid Chk# 050592 9/7/2011 PUBLIC EMPLOYEES RETIREMENT FD E 601-49400-121 PERA $50.66 E 101-41400-121 PERA $574.42 G 101-21704 PERA $2,127.26 E 101-41600-121 PERA $509.64 E 250-42410-121 PERA $181.80 E 602-49450-121 PERA $50.66 E 101-43100-121 PERA $1,100.41 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,594.85 Paid Chk# 050593 9/7/2011 RANDY'S SANITATION E 101-43100-325 Garbage Service $117.85 E 101-41940-325 Garbage Service $130.82 Total RANDY'S SANITATION $248.67 Paid Chk# 050594 9/7/2011 SUPERIOR LAWN E 101-45200-390 Contracted Services $2,621.79 230 E 601-49400-390 Contracted Services $942.49 230 E 602-49450-390 Contracted Services $942.48 230 GARDEN MIX - SPLASH PAD #677600 PPE 9/3/11 #677600 PPE 9/3/11 #677600 PPE 9/3/11 #677600 PPE 9/3/11 #677600 PPE 9/3/11 #677600 PPE 9/3/11 #677600 PPE 9/3/11 13400 90TH ST 8899 NASHUA PARK PROPERTIES W/S PROPERTIES W/S PROPERTIES CITY OF OTSEGO 09/07/11 9:38 AM Page 5 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Total SUPERIOR LAWN $4,506.76 Paid Chk# 050595 9/7/2011 TARGET BANK E 101-41400-201 Office Supplies and Expenses $100.03 24560884760 SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $8.11 24560884784 SUPPLIES Total TARGET BANK $108.14 Paid Chk# 050596 9/7/2011 TORRESANI, PETER E 101-45250-440 Recreation Programming $172.58 BIKES FOR RODEO Total TORRESANI, PETER $172.58 Paid Chk# 050597 9/7/2011 TOWN & COUNTRY LANDSCAPING G 250-12300 Special Assess Rec-Deferred $801.56 3263 RESIDENTIAL MOWING - TO BE ASSESSED Total TOWN & COUNTRY LANDSCAPING $801.56 Paid Chk# 050598 9/7/2011 TPC E 101-41570-303 Planning Fees $350.00 452 HOSPITAL E 101-41570-303 Planning Fees $650.00 453 PARKS - GEN'L E 208-45210-303 Planning Fees $1,303.84 454 SPLASH PARK E 101-41570-303 Planning Fees $350.00 455 HPC E 101-41570-303 Planning Fees $250.00 456 CITY CODE E 403-43100-303 Planning Fees $100.00 457 MSA/TRANS PLAN - 85TH ST EAW E 101-41400-347 Newsletter $200.00 458 OTSEGO VIEW E 101-41570-303 Planning Fees $200.00 459 ISLAND VIEW E 602-49450-303 Planning Fees. $550.00 460 WEST WWTF E 101-41570-303 Planning Fees $200.00 461 ZONING ORD E 101-41570-303 Planning Fees $2,350.00 462 GENERAL E 101-41570-303 Planning Fees $2,250.00 463 MEETINGS E 250-42410-303 Planning Fees $1,628.85 464 GENERAL -CODE G701-22268 OP2 EASEMENT VACATIONS $120.00 465 OP EASEMENT E 101-41570-303 Planning Fees $240.00 466 REGAN Total TPC $10,742.69 'Paid Chk# 050599 9/7/2011 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $242.39 20999 BLACKTOP SUPPLIES Total VANCE BROTHERS INC $242.39 Paid Chk# 050600 9/7/2011 VEIT & CO E 414-41970-390 Contracted Services $2,626.00 110243-1 WORK @ PEAVEY HOUSE Total VEIT & CO $2,626.00 Paid Chk# 050601 9/7/2011 VERNON KOLLES & SONS E 208-45210-530 Improvements Other Than Bldgs $120.00 STRAW FOR SPLASH PAD - 40 BALES Total VERNON KOLLES & SONS $120.00 Paid Chk# 050602 9/7/2011 VINYL GRAPHICS E 208-45210-530 Improvements Other Than Bldgs $96.19 4669 PARK RULES SIGNS - SPLASH PAD Total VINYL GRAPHICS $96.19 Paid Chk# 050603 9/7/2011 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $478.28 JULY FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $478.28 Paid Chk# 050604 9/7/2011 WRIGHT COUNTY AUDITOR -TREASURE ......... . .. . E 101-42100-390 Contracted Services $71,783.33 PATROL -11-9 SEPT SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $71,783.33 Paid Chk# 050605 9/7/2011 WRIGHT COUNTY HIGHWAY DEPT E203-45210-530 Improvements Other Than Bldgs $28.83 223 MEADOWLAND/NASHUA AVE TRAIL CITY OF OTSEGO 09/07/11 9:38 AM Page 6 *Check Detail Register© SEPTEMBER 2011 Total XCEL ENERGY $8,246.82 Paid Chk# 050607 9/7/2011 ZIEGLER INC E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) Total ZIEGLER INC 10100 BANK OF ELK RIVER Fund Summary $1,217.28 PC080335399 STARTER MOTOR ($599.34) PR080034797 CORE CREDIT $617.94 $148,484.12 10100 BANK OF ELK RIVER ` Check Amt Invoice Comment E 203-45210-530 Improvements Other Than Bldgs $255.32 223 SAFE ROUTES TO SCHOOL E 203-45210-530 Improvements Other Than Bldgs $127.66 223 OTSEGO ELEM BIKE TRAIL E 203-45210-530 Improvements Other Than Bldgs $352.05 224 SAFE ROUTES TO SCHOOL E 203-45210-530 Improvements Other Than Bldgs $176.02 224 OTSEGO ELEM BIKE TRAIL E 203-45210-530 Improvements Other Than Bldgs $39.75 224 MEADOWLAND/NASHUA AVE TRAIL Total WRIGHT COUNTY HIGHWAY DEPT $979.63 Paid Chk# 050606 9/7/2011 XCEL ENERGY E 602-49450-322 Utilities - $146.02 16935 56TH CT E 601-49400-322 Utilities $2,579.90 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $5,465.69 5850 RANDOLPH E 602-49450-322 Utilities $55.21 17388 52ND ST Total XCEL ENERGY $8,246.82 Paid Chk# 050607 9/7/2011 ZIEGLER INC E101-43100-220 Repair/Maint Supply (GENERAL) E101-43100-220 Repair/Maint Supply (GENERAL) Total ZIEGLER INC 10100 BANK OF ELK RIVER Fund Summary $1,217.28 PC080335399 STARTER MOTOR ($599.34) PR080034797 CORE CREDIT $617.94 $148,484.12 10100 BANK OF ELK RIVER 101 GENERAL FUND $114,051.25 203 PARK DEVELOPMENT $979.63 208 COMMUNITY FACILITIES FUND $3,593.81 250 Comm. Dev. & Bldg Safety $3,292.67 403 COLLECTOR RDS (FORMERLY MSA) $3,342.25 414 Revolving Capital Improvements $2,626.00 601 WATER FUND $5,167.21 602 SEWER FUND $13,651.80 701 DEVELOPMENT ESCROWS FUND $279.50 702 BUILDERS ESCROW FUND $1,500.00 $148,484.12 ITEM 5-2 CITY OF Memo 0 T S E G 0 WRIGHT COUNTY, MINNESOTA TO: Mayor and Council BY: Gary Groen DATE: August 18, 2011 RE: Purchase of 800 MHz Radios Background: The City staff and Council have discussed the purchase of 800 MHz radios at previous meetings. The need for these radios has also been discussed as the City has reviewed its emergency preparedness plans. Brad Belair and I have also met with the Wright County Emergency Management Director and discussed the importance of communication in an emergency situation and determined that the purchase of three portable radios would meet the City's needs at this time. The three portable radios will be stationed at City Hall, the Public Works building and the W-WWTF. The City also applied for and was awarded a $2,500 grant from CenterPoint Energy for this purchase. The staff is continuing to review information and obtaining quotes for the upgrading of the low band radios to narrow banding in the PW department. This will be considered at a future PW subcommittee meeting. Cost Estimate: City staff has received two quotes for three 800 MHz radios. The Granite Electronics quote through the state contract is $1,344 each plus charges and remote speakers for a total price of $4,621.50. The quote from Audio Communications is $1578.10 each with total price of three radios $4,734.30. The city received a $2,500 grant from CenterPoint Energy for the purchase of an 800 MHz radio for emergency communications. The cost to the City and the funding source for this expenditure is summarized as follows: Cost $4,612.50 Less Grant Award from CenterPoint $2,500.00 Net cost to be paid from the Capital Equipment Revolving Fund $2,112.50 The budgeted expenditures for 800 MHz radios is included in the 2011 Capital Equipment Revolving Fund. Recommendation: City staff recommends the City Council approve the quote received from Granite Electronics for $4,612.50. Possible Actions: A. Motion to approve. B. Motion to table the request. C. Motion to deny the request. Supporting Documentation: I have attached the quotes from Granite Electronic and Audio Communications for your review. If you have any questions, please contact me. 2 M0� OLA Quote Number: QUO 000156982 17 AUGUG 20 20111 Effective To: 16 OCT 2011 Bill-To: Ultimate Destination: OTSEGO PUBLIC WORKS OTSEGO PUBLIC WORKS 13400 90TH ST. NE 13400 90TH ST NE OTSEGO, MN 55330 OTSEGO, MN 55330 United States United States Attention: Name: Brad Belair Phone: 763-235-3175 Contract Number: Freight terms: Payment terms: MINNESOTA DOT FOB Destination Net 30 Due Sales Contact: Name: Dan McCoy Email: DanMcCoy@GraniteElectronics.com Phone: 320-252-1651 Item Quantity Nomenclature Description List price Your price Extended Price 1 3 H66UCD9PW5BN ASTRO DIGITAL XTS1500 MODEL 1.5 51,764.00 S1,344.00 S4,032.00 764-87OMHZ 1-3W 96 CHANNEL (DISPLAY) la 3 QA00542AA ADD: SPARE KNOB KIT lb 3 H885BK ENH: 2 YEAR REPAIR SERVICE ADVANTAGE lc 3 Q574BJ ENH: TRUNKING 9600 BAUD 2 3 WPLN4111AR 110V SUC SMART CHARGER $165.00 S123.75 $371.25 3 3 PMMN4045B REMOTE SPEAKER MIC, NC 597.00 S72.75 S218.25 Total Quote in USD $4,621.50 PO Issued to Motorola must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola" as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill -To Address with a Contact Name and Phone Number >Include a Ship -To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship -To) >Be Greater than or Equal to the Value of the Order >Be in a Non -Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required) SEP -N-2011 12:11 FROM -AUDIO COM AUDIO COMMUNICATIONS 751 ROSE DRIVE BIG LAKE, MN. 55309 763.263.3682 - 877-509-6920 763.201.7940 PC FAX sal es. acCa� izoorn, net ,..it - nail 763 TO:I gr" )C� MN ELECTRICAL LIC: TS00082 Phone: FAX: Dt� Matenal C-1 C I I /7 SERVING THE INDUSTRY FOR 37 YEARS TERMS: DOWN PAYMENT OF $ NET 30: NET 15 NET 10 NET 5 DATE: BY. +7632531811 T-004 P.001/003 F-904 Date: �I Valid For:_ 30 DAYS Estimate F M Two -Way Cellular CCM Security DSL/Sound Satellite Rigging/EMV _ Auto Start GPS/Tracking Amount PC PROG EQUIP. COST INSTALLz�� TRAVEL SALES TAX FCC-CORDIEN TOTAL COST - This Proposal Prepared By: Dick Back]und, Owner[Mana9or SEP -07-2011 11:59 +7632537811 991 P.01 Halcanson Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: 2011 Bituminous Trail Overlay Project ITEM: 5.3 ITEM 5_3 35 The paving contractor, Rum River Contracting, has completed the overlays of the oldest and most deteriorated paths in the City. The quantities came in as expected. We instructed the Contractor to mill a section of Ohland Avenue trail to smooth out the area from root damage prior to the overlay. The cost of the milling was added as a field modification. I have spoken with the City Code Enforcement office regarding the adjacent property's failure to maintain the boulevard and tree line consisting of "Chinese Elms" to City Code. A letter has been or is being sent to hopefully slow the damage to the path caused by the trees. We recommend final payment of $28,418.95 to Rum River Contracting. City Finance should send an invoice to ISD # 728 in the amount of $6,031.58 plus a prorated percentage of the cost to complete plans and specifications and construction observation. Also, the prorated amount for the cost of City Crews preparing the paths for overlay. This would be in adherence to the agreement signed between the City and ISD # 728 prior to the project. If you have any questions or comments, I will be available at the Council meeting. Council Action: 1) Approve Final Pay Estimate #1 to Rum River Contracting in the amount of $28,418.95. 2) Table ot386hmccmemo PAY ESTIMATE #1 - FINAL CITY OF OTSEGO 2011 Bituminous Trail Overlay Project City Project# 11-03 August 24, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 2011 Bituminous Trail Overlay Project Contractor: Rum River Contracting Contract Amount: $26,736.75 Award Date: August Completion Date: September 2, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rum River Contracting ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 Mobilization Cit 0.71 LS $ 1,000.00 $ 710.00 0.78 $ 780.00 2 Mobilization IDS # 728 0.29 LS $ 1,000.00 $ 290.00 0.27 $ 270.00 3 Bituminous Material for Tack Coat Cil 220 GAL $ 2.50 $ 550.00 234 $ 585.00 4 Bituminous Material for Tack Coat IDS # 728 80 GAL $ 2.50 $ 200.00 66 $ 165.00 5 Type SP 12.5 Wearing Course Mixture Cit 375 ITON 1 $ 52.55 $ 19 706.25 377.4 $ 19 832.37 6 Type SP 12.5 WearingCourse Mixture IDS # 728 110 TON $ 52.55 .$ 5.780.50 106.51 $ 5,596.58 Total Bid Schedule "A" $ 27,236.75 $ 27,228.95 ITEM NO. I ESTIMATED ITEM DESCRIPTION QUANTITY I UNIT I CONTRACT UNIT PRICE USED TO CONTRACT AMOUNT DATE EXTENSION 7 1 Millin Ohland Roots - Cit 170 1 SY $ 7.00 1 $ 1J90.00 1 170.0 $ 119000 Total Bid Schedule Total for Field Modification Total Work Completed to Date WE RECOMMEND FINAL PAYMENT OF: Total for City Total for IDS # 728 APPROVALS: CONTRACTOR: RUM RIVER CONTRACTING Total Bid Schedule "A" $ 1,190.00 $ 27,236.75 $ 1.190.00 Certification by C tractor: cert that all items and amounts are correct for the work completed to date. Signed: Title: Ul Q l� r Date ENGINEER: HAKANSON ANDERSON Certification by Engineer: We AcommVd final payment for work and quantities as shown. Signed: OWNER: CITY OF OTSEGO Signed: Title: S:\Municipal\AOTSEGO\386\Pay Estimate\ot386PE PE -1 $ 1,190.00 $ 27,228.95 $ 1,190.00 $ 28,418.95 $ 28,418.95 $ 21,197.37 $ 6,031.58 Halcanson 111 Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Dan Lich, City Planner Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: Safe Routes to School ITEM: 5.4 ITEM 5_4 35 The contractor, Rum River Contracting, has completed the Safe Routes to School Project. The only remaining item to review is the seeding. Over the next month or so, the contractor will need to reseed, mow and repair where needed. We have retained 50% of the seeding payment to insure this happens. A minor extra work item of $12,490.00 was also necessary. During construction, the amount of useable material for trail base was greatly increased due to encountering much deeper top soil then what nearby soil borings had indicated. Approximately 1,600 CY of good fill material was trucked in and approximately 1,200 additional CY of topsoil was hauled out. The excess topsoil was retained by the City for use on future City projects. Hauling to the City also reduced the haul length. Another item that was unforeseen, was one of the culverts under CSAH 42 was old highway grade culvert versus the newer storm sewer type pipe. The type of the pipe is undeterminable until after the pipe is separated and the joint is looked at. This adapter and installation cost $850.00. We recommend approval of the minor extra work order and payment to the contractor in the amount of $40,129.09. If you have any questions or comments, I will be available at the Council meeting. Council Action: 1) Approve Minor Extra Work # 1 and Pay Estimate #2 to Rum River Contracting in the amount of $40,129.09. 2) Table ot719hmcc Mn/DOT TP -2460-0112-10 SHEET 1 OF 1 SHEETS State of Minnesota - Department of Transportation WORK ORDER - MINOR EXTRA WORK # 1 Contractor: Rum River Contracting Address: 31913 120' St. Princeton, MN 55371 Job Location: along C.S.A.H. 42 (N.E. River Road) from Otsego Elementary School to Quaday Avenue N.E. State Project No.: 086-591-02 Federal Project No.: SRTS 8610(185) Contract No.: 1104 In accordance with Standard Specifications 1103 and 1403, you are hereby authorized and instructed to do the work described herein. The summary of earthwork in the plans is deficient of the fill material. Because of the excess topsoil along the entire project, granular borrow will be used for the fill material to balance the project. The contractor will be paid for all excess hauled. The difference between amount of excess hauled and plan quantity common excavation will be common excavation for payment. Materials and work to connect highway pipe to storm sewer pipe shall be paid as connect to existing storm pipe. The contractor shall provide all equipment, material and labor to haul and place the granular borrow as determined by the Project Engineer. All work will be in accordance with all applicable specifications. The following Changes shall be made to the estimated quantities for the project. Quantity Additions Item Unit Unit Price Subtract Quantity Add 2105.501 COMMON EXCAVATION No. Description Unit Unit Price Quantity Amount 2105.521 GRANULAR BORROW (LV) CY $9.00 1600 $14,400.00 2105.607 HAUL & STOCKPILE EXCESS CY $6.90 1200 $8,280.00 MATERIAL (CV) (P) 2506.602 CONNECT TO EXISTING STORM EACH $850.00 1 $850.00 SEWER Total Amount Added to Contract $23,530.00 Quantity Subtracted Item No. Description Unit Unit Price Subtract Quantity Amount 2105.501 COMMON EXCAVATION CY $6.90 1600 $11,040.00 Total Amount Subtracted to Contract $11,040.00 Contract Amount is increased by: $12,490.00 Signature Date Project Engineer/; eraieei-' 4IsContr46toAuth riz d pr entative tant District Engineer **Local Agency ***Consultant Contract Administrator * Required for Work Orders that exceed $25,000.00 ** Required if work funded wholly or in part by a Local Agency * * * Recommendation for Approval Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds PAY ESTIMATE #2 CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail September 2, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail Contractor: Rum River Contracting Contract Amount: $173,950.00 Award Date: May, 2011 Completion Date: July , 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rum River Contracting Bid Schedule "A" - Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $5,200.00 $5,200.00 1 $5,200.00 2 REMOVE METAL CULVERT 98 LF $6.00 $588.00 98 $588.00 3 REMOVE BITUMINOUS PAVEMENT 326 SY $2.10 $684.60 393 $825.30 4 REMOVE CONCRETE 30" APRON 1 EA $110.00 $110.00 1 $110.00 5 SAWING BITUMINOUS PAVEMENT 170 LF $2.00 $340.00 131 $262.00 6 SALVAGE CONCRETE 42" APRON 1 EA $125.00 $125.00 1 $125.00 7 COMMON EXCAVATION P 2407 CY $6.90 $16,608.30 871 $6,009.90 8 HAUL & STOCKPILE EXCESS MATERIAL CV P 908 CY $6.90 $6,265.20 908 $6,265.20 9 AGGREGATE BASE, CLASS 5 MODIFIED 1260 TON $16.00 $20,160.00 596 $9,536.00 10 TYPE SP 12.5 WEARING COURSE MIXTURE (2,13) 445 TON $70.00 $31,150.00 574 $40,180.00 11 12" GS PIPE APRON 2 EA $110.00 $220.00 2 $220.00 12 30" RC PIPE APRON 1 EA $650.00 $650.00 1 $650.00 13 30" RC PIPE SEWER, DESIGN 3006 CL III 24 LF $57.00 $1,368.00 24 $1,368.00 14 42" RC PIPE SEWER, DESIGN 3006 CL III 24 LF $116.00 $2,784.00 24 $2,784.00 15 12" HDPE PIPE SEWER 83 LF $25.00 $2,075.00 99 $2,475.00 16 ADJUST VALVE BOX 3 EA $185.00 $555.00 3 $555.00 17 CONSTRUCT DRAINAGE STRUCTURE 1 EA $1,260.00 $1,260.00 1 $1,260.00 18 FURNISH & INSTALL FENCE 871 LF $12.00 $10,452.00 875 $10,500.00 19 TRANSPLANT TREE SPADE SIZE 42" 6 TREE $75.00 $450.00 6 $450.00 20 SILT FENCE, TYPE MACHINE SLICED 1635 LF $1.30 $2,125.50 3072 $3,993.60 21 STORM DRAIN INLET PROTECTION 1 EA $100.00 $100.00 1 $100.00 22 TEMPORARY ROCK CONSTRUCTION ENTRANCE 1 EA $300.00 $300.00 1 $300.00 23 EROSION CONTROL BLANKETS CATEGORY 3 835 SY $1.05 $876.75 2310 $2,425.50 24 EROSION STABILIZATION MAT CLASS 2 38 SY $10.00 $380.00 0 $0.00 25 JARTICULATED CONCRETE MAT 18.2 SY $90.00 $1,638.001 28 $2,520.00 26 ITURF ESTABLISHMENT 1.75 ACRE $880.00 $1,540.001 0.88 1 $774.40 Total Bid Schedule "A" $108,005.35 $99,476.90 Bid Schedule "B" - Otseao Elementary City Trail ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $2,500.00 $2,500.00 1 $2,500.00 2 REMOVE CHAIN LINK FENCE 70 LF $5.00 $350.00 70 $350.00 3 SAWING BITUMINOUS PAVEMENT 60 LF $2.00 $120.00 48 $96.00 4 SALVAGE CHAIN LINK FENCE 445 LF $3.50 $1,557.50 445 $1,557.50 5 ICOMMON EXCAVATION P 820 CY $6.20 $5,084.00 820 $5,084.00 6 AGGREGATE BASE, CLASS 5 MODIFIED 920 TON $16.00 $14,720.00 1060.3 $16,964.80 7 TYPE SP 12.5 WEARING COURSE MIXTURE 2,6 360 TON $65.65 $23,634.00 394 $25,866.10 8 15" GS PIPE APRON 2 EA $135.00 $270.00 2 $270.00 9 15" HDPE PIPE SEWER 33 LF $30.00 $990.00 35 $1,050.00 10 INSTALL SALVAGED CHAIN LINK FENCE 445 LF $5.00 $2,225.00 460 $2,300.00 11 SILT FENCE, TYPE MACHINE SLICED 1361 LF $1.30 $1,769.30 1744 $2,267.20 12 EROSION CONTROL BLANKETS CATEGORY 1 255 SY $0.95 $242.25 1110 $1,054.50 13 TURF ESTABLISHMENT 0.36 ACRE $880.00 $316.80 0.18 $158.40 Total Bid Schedule "B" $53,778.85 $59,518.50 S:\MunicipahAOTSEGO\719\Pay Estimate\ot719pe2 PE - 1 PAY ESTIMATE #2 CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail Bid Schedule "C" - Meadowlands City Trail ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $1,000.00 $1,000.00 1 $1,000.00 2 SAWING BITUMINOUS PAVEMENT 30 LF $2.00 $60.00 21 $42.00 3 COMMON EXCAVATION P 219 CY $6.20 $1,357.80 219 $1,357.80 4 AGGREGATE BASE, CLASS 5 MODIFIED 184 TON $20.00 $3,680.00 169 $3,380.00 5 TYPE SP 12.5 WEARING COURSE MIXTURE 2,6 70 TON $75.00 $5,250.00 66 $4,950.00 6 SILT FENCE, TYPE MACHINE SLICED 460 LF $1.30 $598.00 437 1 $568.10 7 TURF ESTABLISHMENT 0.25 ACRE $880.00 $220.001 0.13 1 $114.40 Total Bid Schedule "C" Bid Schedule "D" - Bituminous Testing (Supplemental Agreement) $12,165.80 $11,412.30 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 BITUMINOUS CORING - S.R.T.S TRAIL 1 LS $586.00 $586.00 -0.60 -$351.60 2 BITUMINOUS CORING - OTSEGO ELEMENTARY TRAIL 1 LS $586.00 $586.00 -0.25 -$146.50 3 BITUMINOUS CORING - MEADOWLANDS TRAIL 1 LS $586.00 $586.00 -0.15 -$87.90 4 BITUMINOUS ROLL PATTERN - S.R.T.S TRAIL 1. LS $324.00 $324.00 0.60 $194.40 5 BITUMINOUS ROLL PATTERN - OTSEGO ELEM. TRAIL 1 LS $324.00 $324.00 0.25 $81.00 6 1 BITUMINOUS ROLL PATTERN - MEADOWLANDS TRAIL 1 I LS 1 $324.001 $324.001 0.15 1 $48.60 Total Bid Schedule "D" Bid Schedule "E" - Work Order #1 -$262.00 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 GRANULAR BORROW LV - S.R.T.S TRAIL 500 CY $9.00 $4,500.00 487.6 $4,388.40 2 GRANULAR BORROW LV - OTSEGOELEMENTARYTRAIL 750 CY $9.00 $6,750.00 724.8 $6,523.20 3 GRANULAR BORROW L - MEADOWLANDS TRAIL 350 CY $9.00 $3,150.00 323.3 $2,909.70 4 HAUL & STOCKPILE ESCESS MATERIAL C 1200 CY $6.90 $8,280.00 1166 $804540 5 CONNECT TO EXISTING STORM SEWER 1 EACH 1 $850.001 $850.00 1 $850.00 Total Bid Schedule "E" SUMMARY OF BIDDING Bid Schedule "A"- Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 Bid Schedule "B"- Otsego Elementary City Trail Bid Schedule "C" - Meadowlands City Trail Bid Schedule 'D" - Bituminous Testing (Supplemental Agreement) Bid Schedule "E" - Work Order #1 Total Work Completed to Date LESS 5% RETAINAGE: LESS PAY ESTIMATE #1 WE RECOMMEND PAYMENT OF: APPROVALS: CONTRACTOR: RUM RIVER CONTRACTING Certifica 'on Contrtor:1 certify that all items and amounts are correct for the work completed to date. Signed: eZA-A" Title: `Gl Date ENGINEER: HAKANSON ANDERSON Certification by Engineer: We m n ayment for work and quantities as shown. Signed: Title: t ate 9AX OWNER: CITY OF OTSEGO Signed: S:\Municipal\AOTSEGO\719\Pay Estimate\ot719pe2 PE -2 $108,005.35 $53,778.85 $12.165.80 $22,716.70 $99,476.90 $59,518.50 $11,412.30 -$262.00 $22,716.70 $192,862.40 $9,643.12 $143,090.19 $40,129.09 Halcanson Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Dan Lich, City Planner Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: Splash Pad Project ITEM: 5.5 ITEM 5_5 35 The contractor, Blackstone Contractors, has completed the splash pad and it is operational. Some minor punch list items remain and 10% retainage has been held. Besides installation of a permanent electrical cabinet, all other punch list items will be completed after the splash pad is shut down to the public for the season (expected to be late September). We recommend payment of $73,267.20 to Blackstone Contractor. Council Action: 1) Approve Final Pay Estimate # 1 in the amount of $73,267.20 to Blackstone Contractors for the splash pad. 2) Table o0861imccmemo - splash pad PAY ESTIMATE #1 CITY OF OTSEGO Prairie Park Splash Pad September 2, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Prairie Park Splash Pad Contractor: Blackstone Contractors, LLC ContractAmount: $81,162.00 Award Date: June 27, 2011 Completion Date: September 16, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Blackstone Contractors, LLC Quote Schedule A - Splash Pad - Section 1 ITEM DESCRIPTION ESTIMATED ITEM CONTRACT UNIT ESTIMATED CONTRACT UNIT USED TO NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION 1 Furnish and install 2" PVC water service pipe. 56 LF $5.00 $ 260.00 56 $ 280.00 Furnish and install 6" thick concrete paving with Furnish and install 6" PVC drainage pipe from timer/power source including electrical service, 1" (manhole by others) - complete including 1 inte rat color - complete. 2 appurtenances. 73 LF $5.00 $ 365.00 73 $ 365.00 Total Quote Schedule "A" $ 645.00 $ 645.00 ITEM ITEM DESCRIPTION ESTIMATED UNIT CONTRACT UNIT USED TO USED TO DATE NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACT AMOUNT DATE EXTENSION Furnish and install 6" thick concrete paving with timer/power source including electrical service, 1" 1 inte rat color - complete. 2,671 SF $9.80 $ 26,175.80 2 671 $ 26,175.80 Furnish and install 4" thick concrete paving with 1 and all necessary appurtenances - complete. 1 2 integral color - complete. 1,338 SF $9.00 $ 12,042.00 1 338 $ 12 042.00 Furnish and install 4" thick concrete paving - 3 complete. 2,871 SF $6.00 $ 17,226.00 3,020 $ 18120.00 Total Quote Schedule "S" $ 55,443.80 $ 56,337.80 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUIN USED TO DATE EXTENSION $ Install splash pad spray features, controllers, and $ 8,140.80 $ 73,267.20 timer/power source including electrical service, 1" PVC piping, enclosure and concret pad for timer 1 and all necessary appurtenances - complete. 1 LS $15,893.20 $ 15,893.20 1 $ 15,893.20 Furnish and install modular block seatwall with cap including 6" MnDOT 3138 Class 5 aggregate 2 base - complete. 340 FF $27.00 $ 9,18000 316 $ 8,532.00 Total Quote Schedule "C" $ 25,073.20 Note: Rebar was added to concrete in exchange for City forces leaving site with adequate Class 5. Quote Schedule "A" $ 645.00 Quote Schedule "B" $ 55,443.80 Quote Schedule "C' $ 25,073.20 TOTAL Total Work Completed to Date LESS 10% RETAINAGE: WE RECOMMEND PAYMENT OF: S:\Mun1cipaNA0TSEGO\720\Pay Estimate\ot720pe PE - 1 $ 24,425.20 $ 645.00 $ 56,337.80 $ 24,425.20 $ 81,408.00 $ 81,408.00 $ 8,140.80 $ 73,267.20 PAY ESTIMATE #1 CITY OF OTSEGO Prairie Park Splash Pad APPROVALS: CONTRACTOR: BLACKSTONE CONTRACTORS, LLC by ContracNr: I certify that all items and amounts are correct for the work completed to date. Signed: Date 1 ENGINEER: HAKANSON ANDERSON Certification by Engineer: Vye rec*mend payment for work and quantities as shown. l0FA vv aA2 OWNER: CITY OF OTSEGO Date S:\Munic1pa1\A0TSEG0\720\Pay Estimate\ot720pe PE -2 Halcanson Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Dan Licht, City Planner Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: 2011 Splash Pad Water & Effluent Project ITEM: 5.6 ITEM 5.6 35 The contractor, Dave Perkins Construction, has completed the water and effluent line for the new splash pad. Although a Final Pay Estimate has been paid, the contractor inadvertently retained one ticket of 29 CY of 2"-4" rock. This constitutes $928.00 payment. I agreed to reopen the project and run a second final payment to pay for the rock that was placed in the project. The Council can either decide to pay for the rock or state the Contractor agreed to the original Final Pay Estimate. Since the Contractor did install the rock, did a very good job and the project has functioned very well, I recommended approving the revised Final Pay Estimate # 2. Council Action: 1) Approve Final Pay Estimate # 2 to Dave Perkins Construction in the amount of $928.00. 2) Table 3) No Action ot386hmccmemo - splash pad water and effluent PAY ESTIMATE #2 - FINAL CITY OF OTSEGO Prairie Park Splash Pad (Water and Effluent) September 6, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Prairie Park Splash Pad (Water and Effluent) Contractor: Dave Perkins, Inc. Contract Amount: $37,602.00 Award Date: July 18, 2011 Completion Date: August 5, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Dave Perkins Contracting, Inc Rid Cr harinln "A". W.f., ITEM ESTIMATED CONTRACT UNIT ESTIMATED QUANTITY USED TO CONTRACT UNIT PRICE NO. ITEM DESCRIPTION QUANTITY UNIT PRICE CONTRACTAMOUNT DATE EXTENSION Furnish ana install 4 water service including connection CY $32.00 $ 10 400.00 166 1 to existing irrigation service and all required appurtenances 305 LF $18.00 $ 5,490.00 190 $ 3,420.00 Total Bid Schedule "A" $ 5,490.00 $ 3,420.00 Rini R'hnrhfla "R".Fffli�anf ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 3" Clear Rock 325 CY $32.00 $ 10 400.00 166 $ 5,312.00 2 Excavation 195 to haul 0 525 CY $10.00 $ 5,250.00 525 $ 5,250.00 3 Install 8" C900 Furnished Pie 153 LF $19.00 $ 2,907.00 153 $ 2 907.00 4 8" Drain Tile 265 LF $21.00 $ 5,565.00 265 $ 5,565.00 5 8" SDR 35 PVC 50 LF $30.00 $ 1,500.00 50 $ 1,500.00 6 8x8x8 Tee 3 EA $65.00 $ 195.00 3 $ 195.00 7 8" 90 Degree Bend PVC 2 EA $60.00 $ 120.00 2 $ 120.00 8 12" 90 Degree Bend PVC 1 EA $200.00 $ 200.00 1 $ 200.00 9 12" SDR 35 PVC 3 LF $100.00 $ 300.00 1 $ 100.00 10 1 1/2" Clear Rock around drain the 25 CY $35.00 $ 875.00 48 $ 1,680.00 11 Se eration Fabric sides/to 4000 SQ FT $0.25 $ 1,000.00 4,000 $ 1,0 0.00 12 8' MH 1 EA $2,100.00 $ 2,100.00 1 $ 2,100.00 13 Install 8' Furnished MH 1 EA $800.00 $ 800.00 1 $ 800.00 14 27" Dia, Casting 2 EA $450.00 $ 900.00 2 $ 900.00 Total Bid Schedule "B" $ 32,112.00 $ 27,629.00 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 4" Gate Valve 1 EA $625.00 $ 1 $ 625.00 Bid Schedule "A" Bid Schedule "B" Change Order No. 1 Total Work Completed to Date Less Pay Estimate #1 WE RECOMMEND FINAL PAYMENT OF: S:\Municipal\AOTSEGO\720\Otsego Prairie Park\OT720PE Total Change Order No. 1 PE -1 $ 5,490.00 $ 32,112.00 $ 625.00 $ 3,420.00 $ 27,629.00 $ 625.00 $ 31,674.00 $ 30,746.00 $ 928.00 PAY ESTIMATE #2 - FINAL CITY OF OTSEGO Prairie Park Splash Pad (Water and Effluent) APPROVALS: CONTRACTOR: DAVE PERKINS CONTRACTING, INC. Certificat' by on c ertify that all items and amounts are correct for the work completed to date. Signed: Title:' Date l7/� ENGINEER: HAKANSON ANDERSON Certification by Enqmeer: We roomm d final payment for work and quantities as shown. OWNER: CITY OF OTSEGO Signed: Title: Date S:\Municipal\A0TSEG0\720\0tsego Prairie Park\OT720PE PE -2 Halcanson 111 Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: Bituminous Trail Splash Pad ITEM: 5.7 ITEM 5_7 35 The paving contractor, Rum River Contracting, has completed the installation of trail in the vicinity of the splash pad. We instructed the contractor to mill a section of the trail to insure correct matching elevation and cross slope drainage. The cost of the milling was added as a field modification. We recommend final payment of $6,692.00 to Rum River Contracting. If you have any questions or comments, I will be available at the Council meeting. Council Action: 1) Approve Final Pay Estimate #1 to Rum River Contracting in the amount of $6,692.00. 2) Table ot3861imccmemo - splash pad repair PAY ESTIMATE #1 - FINAL CITY OF OTSEGO 2011 Splash Pad - Bituminous Trail Portion September 6, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Splash Pad - Bituminous Trail Portion Contractor: Rum River Contracting Contract Amount: $7,250.32 Award Date: July Completion Date: September 2, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rum River Contracting Bid Schedule ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACTAMOUNT USED TO DATE EXTENSION 1 Type SP 12.5 Wearing Course Mixture (Splash Pad 484 SY $ 14.98 $ 7,250.32 4001S 5,992.00 Total Bid Schedule "A" $ 7,250.32 $ 5,992.00 Field Mndificatinn ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT USED TO PRICE CONTRACT AMOUNT DATE EXTENSION 2 Millin 484 SY I $ 7.00 1 $ 100 $ 700.00 Total Bid Schedule "A" Total Bid Schedule Total for Splash Pad Total for Milling Total Work Completed to Date WE RECOMMEND FINAL PAYMENT OF: APPROVALS: $ 7,250.32 CONTRACTOR: RUM RIVER CONTRACTING Certification_4y Contractor: I)certify that all items and amounts are correct for the work completed to date. Title: Date ENGINEER: HAKANSON ANDERSON Certification by -Engineer: We rAcom OWNER: CITY OF OTSEGO Title: Date payment for work and quantities as shown. S:\Municipal\AOTSEGO\3B6\Pay Estimate\ot386PE PE -1 $ 700.D0 $ 6,692.00 $ 5,992.00 $ 700.00 $ 6,692.00 $ 6,692.00 ITEM 5.8 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.42 7.0520 TPCTPC-'@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 7 September 2011 RE: Otsego — Otsego Festival TPC FILE: 101.01 BACKGROUND City staff met with Rose Cassady on 6 September 2011 to review preparations for the Otsego Festival on 17 September 2011 and requests for assistance from the Public Works Department. The Otsego Festival is requesting the following assistance: ■ Move bleachers from baseball fields to the shelter. ■ Move/set up the stage from the Public Works Building to the shelter. ■ Remove picnic tables from the shelter ■ Preparation of vendor signs, parking/directional signs and event signage. ■ Place covers on garbage cans. ■ Unlock electric boxes for vendor use. ■ Shut off irrigation (except for splash pad for 3PM — 5PM). ■ Place cones over horseshoe stakes. ■ Place snow fence around skate park / sign facility closed. ■ Stake parking lot access/boundaries. ■ Barricade access to field west of Public Works Building. ■ Install vehicle access ramps from parking lots for vendors/car show. ■ Spray paint irrigation heads for identification. ■ Provide safety vests and hand held stop sign for traffic control volunteers. City staff has been directed to account for all time spent on Otsego Festival related efforts with the ADP system and also to track all material expenses. The Otsego Festival Committee is also requesting use and access to the Public Works Building prior to and during the event to stage materials and equipment (e.g. golf carts and gift bags) used for the Otsego Festival. Access to City facilities by non -employees requires City Council approval. A key FOB was approved to be issued to the Otsego Festival Committee last year for limited access to the building and City staff recommends the same accommodation be made this year. City associated displays will include booths for the Police Commission and Heritage Preservation Commission as well as a water quality display by PeopleService Inc. City staff has been in contact with the Police Commission and Heritage Preservation Commission regarding their responsibilities for setup/take down of the displays and any assistance they may require with preparations. The splash pad will be demonstrated from 3PM to 5PM along with a display board of the planning and construction process. RECOMMENDATION City staff recommends approval of the requested assistance and access to the Public Works Building for the Otsego Festival as outlined below. POSSIBLE ACTIONS A. Motion to approve assistance and access to the Public Works Building for the Otsego Festival subject to the following stipulations: All City staff is to track personal time, equipment time and materials used for the Otsego Festival. 2. Access to the Public Works Building by the Otsego Festival Committee is subject to the following conditions: a. Equipment or materials to be used during the Otsego Festival is to be brought to the Public Works Building during regular business hours Thursday or Friday proceeding the event unless other specific times are approved by the City Administrator or Public Work Supervisor. b. City staff is to provide a FOB programmed for access to limited areas of the Public Works Building as approved by the City Administrator and Public Works Supervisor. C. The Public Works Building shall be accessed only by Otsego Festival Committee members and only to the extent require to retrieve equipment or materials to be used during the event. d. Those with approved access to the Public Works Building shall ensure that the facility is secure after having been accessed. 2 e. Equipment and/or materials stored at the Public Works Building after the event are to be picked up and removed the following Monday during regular business hours. Except as specified above, there is to be no other access to the Public Works Building unless accompanied by a City Council member or City staff. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Gary Groen, Finance Director Brad Belair, Public Works Supervisor 3 ITEM 9_-I Hal<anson 111 Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Dan Lich, City Planner Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: Vacation of Drainage and Utility Easement for Otsego Preserve 2"d Addition ITEM: 9.1 4-M The developer of Otsego Preserve 2"d Addition, Ralph Munstentieger, approached City staff regarding some "extra" easement he has over several properties he still owns. The "extra" easements were not needed to fulfill his obligation for the Wetland Conservation Act, however were intended as saleable banked wetland credits. Rather than continue the process to meet the standard for wetland credits, Mr. Munstentieger would like to make the useable portions of the property larger. This also meshes with Otsego's new standard for backyard lot requirements. This will allow larger homes with decks to comfortably fit on the lots. Becky Wozney, Hakanson Anderson's Wetland Specialist, has reviewed the plan and determined it still meets all wetland requirements, therefore we recommended approval of the easement vacation based on: 1) Easements are not needed for utilities. 2) Easements are not needed for wetlands. 3) Easements are not needed for storm sewer storage. 4) Vacation will provide for more buildable and livable lots. Council Action: 1) Approve Resolution Vacating Drainage and Utility Easement Within Otsego Preserves 2"d Addition as shown on attachment. 2) Table 3) No Action ot2500hmccmemo - Otsego Preserve Vacation of Drainage CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2011- 47 RESOLUTION APPROVING PARTIAL VACATION OF EXISTING DRAINAGE AND UTILITY EASEMENTS AND CONSERVATION EASEMENTS, CITY OF OTSEGO, COUNTY OF WRIGHT- LOT 1-10, BLOCK 1 OTSEGO PRESERVE 2"D ADDITION WHEREAS, the City of Otsego has received a request to vacate the below described existing drainage and utility easement and conservation easements from the affected property owner Otsego West LLC; and WHEREAS, the Otsego City Council, on its own motion, ordered a public hearing on the proposed vacation; and WHEREAS, those portions of the established drainage and utility easements and conservation easements to be vacated are described as follows: See Exhibit A. WHEREAS, the City Council has determined that vacating said portion of the above described easements would be in the public interest; and WHEREAS, the City of Otsego having considered testimony related to the proposed vacation of that portion of the easements so described; and WHEREAS, the City Council ordered a public hearing and meeting to act upon said proposed vacation at 7:00 p.m. on the 12th day of September, 2011, at the Otsego City Hall; and WHEREAS, all legal requirements regarding giving notice have been satisfied; and WHEREAS, the City Council did meet on the 12th day of September, 2011, at the Otsego City Hall and heard all parties interested therein, and; WHEREAS, it now appears to the Otsego City Council that such portion of said drainage and utility easement is not necessary; Res 11-47 App Partial Vacation 1 NOW, THEREFORE, the City Council of the City of Otsego, Wright County, Minnesota, hereby orders: 1. That the portion of the drainage and utility easements and conservation easements located in the City of Otsego, Wright County, Minnesota, described as follows: See Exhibit A are hereby vacated. 2. The City Council hereby determines that vacation of said portion of drainage and utility easements and conservation easements shall cause no damage to any abutting or nearby property owners and therefore no damages are awarded to any such property owners. Adopted by the City Council this 12th day of September, 2011. Motioned By: CM Heidner Seconded By: CM Schroeder All in Favor: Mayor Stockamp; Councilmembers: Heidner, Schroeder, Darkenwald and Scharber. Those Opposed: None Jessica Stockamp, Mayor Tami Loff, Clerk Res 11-47 App Partial Vacation 2 0 Ll i 0 30 60 90 GWHIC SCALE IN FEET LEGEND . . I 2008 MONITORING DELINEATION BY KJOLHAUG ENVIROMENT .SERVICES. SURVEY BY MEYER ROHLIN -- EXISTING CONSERVATION EASEMENT BOUNDARY RECORDED 05/24/06 DOC # A1011138 - — — — — — - PROPOSED LOCATION OF D&U EASEMENT — MAINTAINS 100YR FLOOD �—}— PROPOSED LOCATION OF MODIFIED CONSERVATION EASEMENT AND NO MOW LINE EASEMENT VACATION AREA (At 100YR Flood Elv) PROPOSED VACATION OF EXISTING DRAINAGE AND UTILITY EASEMENT AREA DEVELOPER: OTSEGO WEST, LLC PO BOX 340 Sr. MICHAEL, MN 55376 RALPH MUNSTERTEIGER (612) 723-8636 ZZ o w W Q V) U Q w i Z F 0 Z Z F- 0 w Q F— 1E Q w o ¢ w Q w z Z 0 z w o CT w Z C3 0 c� ck� Fn Q Q w o z ct� < LL o 0 o O LLI � a � (n a F— 0 w o w cn 0 0 of 11- a. i fit), of ,I§3eR Ra�� YYV _Q�3 13 U 4 a a o FILE NO. 00201 SHEET g OF SHEET Hakanson Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, City Engineer CC: Lori Johnson, City Administrator Dan Licth, City Attorney Brad Belair, Public Works Supervisor Tami Loff, City Clerk Gary Groen, Finance Director DATE: September 6, 2011 RE: Otsego City Hall Roof ITEM 9_2 The City Council indicated at a previous meeting that they would like to determine if a sloped roof versus the flat roof at the City Hall was feasible. I asked a structural engineering firm (Duffy Engineering), whom Hakanson Anderson has had a business relationship for several years; if they could take a look at the building determine the following: 1) If it is feasible. 2) Determine an estimate of costs for three renderings and design cost for the alternate chosen. 3) Review mechanical engineering design for improvements to maximize energy efficiency. Early estimates to replace the existing flat roof with a rubber flat roof were in the $80,000 range. Estimates to replace the roof with a sloped metal roof are in the $150,000 range. The Public Works Subcommittee reviewed the costs of the replacement roofs. Discussion centered on all the time and effort by City staff and contractors in dealing with the flat roof leaking over the past 20 years and the longevity of a flat roof replacement versus sloped roof. The Public Works Subcommittee recommends proceeding with hiring Duffy Engineering to look into a sloped metal roof. Possible Actions 1) Authorize entering into a contract with Duffy Engineering to provide three architectural renderings and complete structural and mechanical engineering for selected alterative for $8,900.00. 2) Obtain additional quotes for renderings and design. 3) Proceed with obtaining quotes to replace City Halls roof as a flat roof. 4) Other. ot9101unc6 Hakanson Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, City Engineer CC: Lori Johnson, City Administrator Dan Licth, City Attorney Brad Belair, Public Works Supervisor Tami Loff, City Clerk Gary Groen, Finance Director DATE: September 6, 2011 RE: Otsego City Hall Roof 35 The City Council indicated at a previous meeting that they would like to determine if a sloped roof versus the flat roof at the City Hall was feasible. I asked a structural engineering firm (Duffy Engineering), whom Hakanson Anderson has had a business relationship for several years; if they could take a look at the building determine the following: 1) If it is feasible. 2) Determine an estimate of costs for three renderings and design cost for the alternate chosen. 3) Review mechanical engineering design for improvements to maximize energy efficiency. Early estimates to replace the existing flat roof with a rubber flat roof were in the $80,000 range. Estimates to replace the roof with a sloped metal roof are in the $150,000 range. The Public Works Subcommittee reviewed the costs of the replacement roofs. Discussion centered on all the time and effort by City staff and contractors in dealing with the flat roof leaking over the past 20 years and the longevity of a flat roof replacement versus sloped roof. The Public Works Subcommittee recommends proceeding with hiring Duffy Engineering to look into a sloped metal roof. Possible Actions 1) Authorize entering into a contract with Duffy Engineering to provide three architectural renderings and complete structural and mechanical engineering for selected alterative for $8,900.00. 2) Obtain additional quotes for renderings and design. 3) Proceed with obtaining quotes to replace City Halls roof as a flat roof. 4) Other. ot910h=6 �� ///� 010 t - ��'��•y�/(� i 350 Hwy. 10 South, Suite 101, St. Cloud, MN 56304 (320) 259-6575 • Fax: (320) 259-6991 • www.duffyeng.com 8— 15— 11 Ms. Lori Johnson City of Otsego 8899 Nashua Ave N. Otsego, MN 55330 Re: Otsego City Hall Roof Improvments Dear Ms. Johnson: Thank you for the opportunity to submit a quote for Architectural Renderings, Structural and Mechanical Engineering Services as needed to improve the roof of the existing City hall. The Architectural Renderings with Color........................................................... $1,800.00 We will provide three colored renderings of the proposed roof improvements which will include standing seam metal roof materials, soffits and options for layout and amenities. Structural Engineering Design of selected alternative ............................................ $5,400.00 We will review the existing drawings, inspect actual site conditions and prepare detailed drawings which will allow for the construction of the new roof being attached to the existing with design for snow, drift and wind loads as required by code. Mechanical Engineering Design and Review of existing HVAC ............................... $1,700.00 We will review all existing roof top equipment for relocation to penthouse, minimize sizing of equipment such as fresh air, vents, intakes and kitchen equipment and recommend removal, down sizing or relocation as needed to provide a clean appearance to the new roof. r' If youu aye any questions concerning the above, please feel free to contact me. Since r 1 i y Terry W. Duffy P.E. President ,'� ._r� ' �;" 'i { _.. `-=-i=-- =; -- . i y(�., •�� •�., - 4. � �, �.. •---- _, �--- -_ ,, :� ... - ��41' 7.... `ti h. .< ro..`a�.* �... ^'. � � y^m w+r �^•.c<.:nr��r,�.:�...�i.d+ • + _...... . � .s�.w%�try''y . •� ..., � ';r P k �,�. .� �, ��.:.'�+'Wirilt u: ilw'fiAilf�en``N'M" '� tiM .a. • vCaY y�yyc.s '- !' : t sx+� 'ilaw'.� � r. MAINNIMMMINOft tr wow .......... 7. W i i I11 U 11 1 Halcanson 111 Anderson MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff City Clerk Dan Lich, City Planner Brad Belair, Public Works Supervisor Gary Groen, Finance Director DATE: September 6, 2011 RE: Installation of Drain Tile ITEM: 9.3 ITEM 9-3 35 We have received one quote for the installation of drain tile in Island View Estates Block 4. The quote is within reason and acceptable and we recommend awarding the project to County Line Excavation out of Foley, MN in the amount of $9,904.00. If you have any questions or comments, I will be available at the Council meeting. Council Action: 1) Approve Resolution 2011-45 awarding the project to County Line Excavation of Foley, MN in the amount of $9,904.00. 2) Table 3) No Action ot433hmccmemo - Installation of Drain Tile 09/03/2011 09:04 County Line Excavating L.L.C. 5698 345th ave_ Foley, MN 56329 Name / Address city of Otscgo drain tile project Description I Qty I Rate #2033 P.002 /002 Estimate Date Estimate # 9/32011 77 Phone it Fax # 320-355-2600 320-355-2606 Subtotal Sales Tax (0-0%) Total RECEIVED TIME SEP. 3. 8:58PM PRINT TIME -SEP. 3. - 8:59P Total 3,744.00 1,640.00 2,500.00 1,400.00 450.00 170.00 $9,904.00 $9,904.00 468 8.00 6" Drain tile 2 820.00 catch basins 10.000 0.25 l,aw,n seeding and blankct 50 28.00 12'ccp 3 150-00 tree removal 2 85.00 clean outs Phone it Fax # 320-355-2600 320-355-2606 Subtotal Sales Tax (0-0%) Total RECEIVED TIME SEP. 3. 8:58PM PRINT TIME -SEP. 3. - 8:59P Total 3,744.00 1,640.00 2,500.00 1,400.00 450.00 170.00 $9,904.00 $9,904.00 RESOLUTION NO. 2011-45 RESOLUTION ACCEPTING BID WHEREAS, pursuant to Solicitation for Quotes for the Installation of Drain Tile for the City of Otsego, quotes were received, opened and tabulated. Quotes Received Fehn Companies $9,080.00 County Line Excavation $9,904.00 AND WHEREAS, it appears that Fehn Companies of Albertville, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Fehn Companies of Albertville, Minnesota in the name of the City of Otsego for the Installation of Drain Tile, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 12th day of September, 2011. Motioned By: CM Darkenwald Seconded By: CM Scharber All in Favor: Mayor Stockamp; Councilmembers: Darkenwald, Scharber, Heidner and Schroeder. Those Opposed: None Jessica Stockamp, Mayor Tami Loff, Clerk Res 11-45 ACCEPT BID2 ITEM 12_1 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: September 7, 2011 RE: Preliminary Tax Levy The City is required to certify its preliminary tax levy to the County Auditor no later than September 15. The City must also set the meeting date at which public comment on the budget and tax levy will be taken. The final budget and tax levy cannot be adopted until after public input is received; although, it may be adopted at the same meeting. The levy adopted for certification in September may be reduced when the final levy is adopted in December. However, the preliminary levy cannot be increased. The preliminary levy will be used to calculate the truth in taxation notices property owners will receive in November. The City Council has discussed the proposed 2012 tax levy at three previous Council meetings. Following considerable deliberation, the Council is proposing a preliminary tax levy, including fire service, in the amount of $4,261,000. This compares to $4,208,325 scheduled for collection last year, including the fire service assessment and net of homestead credit of $237,000 due from the State of Minnesota. The 2012 levy is an increase of approximately one percent over the 2011 levy including fire service. As you know, the State did not fulfill its obligation to pay homestead credit to local governments in 2011. This creates a revenue shortfall of approximately $237,000 for Otsego in 2011. Beginning in 2012 homestead credit will no longer be an obligation of the State. Instead, property values for homesteaded residential property below $413,800 will be reduced, thereby shifting the tax allocation of the reduced value on those homes to other properties in the city. Homestead credit was previously, in simple terms, a method whereby the State agreed to pay a portion (up to $304) of the property tax for qualifying residential homesteads. Under the new system, cities will receive the full amount of the property tax that was levied. This drastic change in homestead credit has created discussion state wide. Staff is prepared to respond to questions from property owners about the changes in homestead credit and the resulting property tax shift. Finally, prior to the December 12 meeting, the Council will meet in work session to review the budget and make final adjustments before adopting the budget. Although a balanced budget was presented in August, there are several items that warrant more discussion. As always, we want to ensure that the City's limited resources are spent on the City's highest priority projects and services. Actions: Motion to Adopt Resolution 2011-44 Setting a Preliminary Tax Levy of $4,261,000 for 2012 Budget Appropriations. 2. Motion to schedule the meeting for public input on the 2012 budget and tax levy for Monday, December 12 at 7:00 p.m. at City Hall. Attachment: Resolution 2011-44 Setting a Preliminary Tax Levy of $4,261,000 for 2012 Budget Appropriations. 2 RESOLUTION NO. 2011-44 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SETTING A PRELIMINARY TAX LEVY OF $4,261,000 FOR 2012 BUDGET APPROPRIATIONS WHEREAS, the Otsego City Council is required by State law to establish a preliminary tax levy for 2012 by September 15, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO, MINNESOTA. 1. That there is hereby approved for proposed expenditure from general taxes the following amounts for the following purposes: General Government $3,836,000 G. O. Street Improvement Debt Service $ 275,000 Public Works Building Debt 150,000 Total Tax Levy $4,261,000 2. That a copy of this resolution be transmitted to the Wright County Auditor. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 12th day of September 2011. CITY OF OTSEGO Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk