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09-26-11 CCCLAIMS LIST CITY COUNCIL MEETING SEPTEMBER 26, 2011 TO: Tami Loff ITEM 3_7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 09-13-2011 $ 149,530.24 Check # 50608 - 50613 09-21-2011 $ 127,689.47 Check # 50614 - 50663 PAYROLL 09-21-2011 $ 33,985.77 ELECTRONIC PYMTS FOR SEPTEMBER: Bldg Permit Surcharge $ 0.00 Qwest $ 275.12 Centerpoint Energy $ 252.26 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,857.98 (Sept) $ 2,134.68 (Oct) Wright -Hennepin $ 15,841.94 Delta Dental $ 1,302.17 Total $ 21,664.15 GRAND TOTAL $ 332,869.63 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 09/13/11 11:24 AM Page 1 *Check Summary Register© SEPTEMBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050608 BLACKSTONE CONTRACTORS L 9/13/2011 $73,267.20 PRAIRIE PARK SPLASH PAD Paid Chk# 050609 DAVE PERKINS CONTRACTING, 9/13/2011 $928.00 SPLASH PAD - WATER & EFFLUENT Paid Chk# 050610 HENNEPIN TECHNICAL COLLEG 9/13/2011 $95.00 DON MASS COMM VEH INSP RE -CERT Paid Chk# 050611 RUM RIVER CONTRACTING 9/13/2011 $6,692.00 SPLASH PAD - BITUMINOUS TRAIL Paid Chk# 050612 RUM RIVER CONTRACTING 9/13/2011 $28,418.95 2011 BITUMINOUS TRAIL OVERLAY Paid Chk# 050613 RUM RIVER CONTRACTING 9/13/2011 $40,129.09 MEADOWLAND/NASHUA AVE TRAIL Total Checks $149,530.24 FILTER: None CITY OF OTSEGO 09/13/11 11:24 AM Page 1 *Check Detail Register© SEPTEMBER 2011 10100 BANK OF ELK RIVER $149,530.24 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND 202 TRAIL PAVEMENT MANAGEMENT 203 PARK DEVELOPMENT 208 COMMUNITY FACILITIES FUND $95.00 $28,418.95 $40,129.09 $80,887.20 $149,530.24 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050608 9/13/2011 BLACKSTONE CONTRACTORS LLC E 208-45210-390 Contracted Services $73,267.20 PAY #1 PRAIRIE PARK SPLASH PAD Total BLACKSTONE CONTRACTORS LLC $73,267.20 Paid Chk# 050609 9/13/2011 DAVE PERKINS CONTRACTING, INC. E 208-45210-390 Contracted Services $928.00 PAY #2 - FINA SPLASH PAD - WATER & EFFLUENT Total DAVE PERKINS CONTRACTING, INC. $928.00 Paid Chk# 050610 9/13/2011 HENNEPIN TECHNICAL COLLEGE E 101-43100-360 Education/Training/Conferences $95.00 DON MASS COMM VEH INSP RE -CERT 9/27/11 Total HENNEPIN TECHNICAL COLLEGE $95.00 Paid Chk# 050611 9/13/2011 RUM RIVER CONTRACTING E 208-45210-390 Contracted Services $6,692.00 PAY EST #1 SPLASH PAD - BITUMINOUS TRAIL Total RUM RIVER CONTRACTING $6,692.00 Paid Chk# 050612 9/13/2011 RUM RIVER CONTRACTING E 202-45200-390 Contracted Services $28,418.95 PAY #1 - FINA 2011 BITUMINOUS TRAIL OVERLAY PROJ Total RUM RIVER CONTRACTING $28,418.95 ,.,..,,k -T-. „e,. �.�.:,.–"--._. Paid Chk# 050613 9/13/2011. RUM RIVER CONTRACTING * �_ ,-"--.--- -� -",—_, _.__��.....-._---___.–-_......_. –"" E 203-45210-530 Improvements Other Than Bldgs $5,042.73 PAY #2 MEADOWLAND/NASHUA AVE TRAIL E 203-45210-530 Improvements Other Than Bldgs $11,266.83 PAY #2 OTSEGO ELEM TRAIL E 203-45210-530 Improvements Other Than Bldgs $23,819.53 PAY #2 SAFE ROUTES TO SCHOOL Total RUM RIVER CONTRACTING $40,129.09 10100 BANK OF ELK RIVER $149,530.24 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND 202 TRAIL PAVEMENT MANAGEMENT 203 PARK DEVELOPMENT 208 COMMUNITY FACILITIES FUND $95.00 $28,418.95 $40,129.09 $80,887.20 $149,530.24 CITY OF OTSEGO 09/21/11 10:15 AM Page 1 *Check Summary Register@ SEPTEMBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050614 RICHARD OR CAROLYN SORTIE 9/15/2011 $1,000.00 7680 PACKARD - LNDSCP ESC REFU Paid Chk# 050615 ADVANCED ENGINEERING AND 9/21/2011 $1,309.58 2011 1 & C SERVICES Paid Chk# 050616 AFFORDABLE SANITATION 9/21/2011 $1,539.30 PORTA RENTALS Paid Chk# 050617 AFLAC 9/21/2011 $1,465.52 SUPPLEMENTAL INSURANCE Paid Chk# 050618 AIRGAS NORTH CENTRAL 9/21/2011 $39.52 ACETYLENE/HAZMAT/OXYGEN Paid Chk# 050619 ALLIANCE BENEFIT GROUP HSA 9/21/2011 $1,326.99 PPE 9/17/11 CH DTD 9/21/11 Paid Chk# 050620 ANDERSON IRRIGATION CO. IN 9/21/2011 $532.50 ZIMMER PARK IRRIG REPAIR Paid Chk# 050621 BATTERIES PLUS 9/21/2011 $482.01 BATTERIES Paid Chk# 050622 BULOW INC 9/21/2011 $0.00 RWN WAC TRANS TO ESCROW Paid Chk# 050623 CHET'S SHOES, INC. 9/21/2011 $159.00 RICK - SAFETY BOOTS Paid Chk# 050624 CITY OF OTSEGO 9/21/2011 $4,135.79 5400 RANDOLPH - IRRIG Paid Chk# 050625 CITY OF ST. MICHAEL 9/21/2011 $750.00 VACTOR DUMPING - LS #1 Paid Chk# 050626 DUFFY ENGINEERING & ASSOC 9/21/2011 $900.00 STRUCTURAL ENG - WWTF ROOF Paid Chk# 050627 ELK RIVER PRINTING 9/21/2011 $414.68 BLDG DEPT PERMITS Paid Chk# 050628 ENVENTIS TELECOM, INC. 9/21/2011 $566.64 TELEPHONE Paid Chk# 050629 FIELDSTONE FAMILY HOMES, IN 9/21/2011 $1,000.00 7442 LARGE - LNDSCP ESC REFUND Paid Chk# 050630 FINKEN'S WATER CENTERS 9/21/2011 $76.37 BOTTLED WATER Paid Chk# 050631 G & K TEXTILE LEASING SYSTE 9/21/2011 $514.69 MATS Paid Chk# 050632 GIS RANGERS, LLC 9/21/2011 $3,427.50 GIS SERVICES Paid Chk# 050633 HAKANSON ANDERSON ASSOC 9/21/2011 $31,131.33 PUBLIC WORKS Paid Chk# 050634 HEALTH PARTNERS 9/21/2011 $6,738.70 OCTOBER MEDICAL Paid Chk# 050635 HEDBERG AGGREGATES, INC. 9/21/2011 $141.08 MULCH FOR MISC PLANTERS Paid Chk# 050636 HOME DEPOT CREDIT SERVICE 9/21/2011 $106.49 CONCRETE FOR SIGNS Paid Chk# 050637 194 WEST CHAMBER OF COMM 9/21/2011 $280.00 11-12 MEMBERSHIP Paid Chk# 050638 ICMA RETIREMENT TRUST 9/21/2011 $75.00 PLAN #304185 Paid Chk# 050639 LORI JOHNSON -WARNER 9/21/2011 $83.34 OCT DEPOSIT - HSA ACCT #98887 Paid Chk# 050640 MARA, JOHN STEVEN 9/21/2011 $1,000.00 12634 96TH - LNDSCP ESC REFUND Paid Chk# 050641 MENARDS 9/21/2011 $2.02 FITTINGS Paid Chk# 050642 METRO WEST INSPECTION SVC 9/21/2011 $6,650.00 BLDG INSP SVCS - 133 HRS Paid Chk# 050643 MINNESOTA COPY SYSTEMS 9/21/2011 $68.10 TOSHIBA ESTUDIO 282 MAINT/COPT Paid Chk# 050644 MN DEPT OF HEALTH 9/21/2011 $100.00 WELL PERMIT #550506 - 96TH STR Paid Chk# 050645 MN FALL MAINTENANCE EXPO 9/21/2011 $200.00 2011 FALL MAINT EXPO Paid Chk# 050646 KEN & JULIE NATHE 9/21/2011 $240.96 2ND HALF STORMWATER #118-260-0 Paid Chk# 050647 NELSON ELECTRIC MOTOR REP 9/21/2011 $300.00 LS #1 - REMOVE DEBRIS FROM IMP Paid Chk# 050648 NEXTEL COMMUNICATIONS 9/21/2011 $419.07 CELL PHONES Paid Chk# 050649 OFFICEMAX - A BOISE CO 9/21/2011 $360.93 OFFICE SUPPLIES Paid Chk# 050650 OMANN BROTHERS INC. 9/21/2011 $1,069.14 AC MIX Paid Chk# 050651 PEOPLE SERVICE INC. 9/21/2011 $47,278.00 MONTHLY SERVICE - OCTOBER Paid Chk# 050652 PITNEY BOWES 9/21/2011 $425.79 PSTG METER/LETTER OPENER Paid Chk# 050653 PUBLIC EMPLOYEES RETIREME 9/21/2011 $4,600.91 #677600 PPE 9/17/11 Paid Chk# 050654 ROCKHURST UNIV CONT ED CN 9/21/2011 $199.00 TAMI LOFF - FACEBOOK MKTING Paid Chk# 050655 STATE OF MINNESOTA 9/21/2011 $36.00 18) 2011 DECALS Paid Chk# 050656 TRYCO LEASING INC. 9/21/2011 $57.55 ESTUDIO 282 COPIER LEASE Paid Chk# 050657 UNITED STATES POSTAL SERVI 9/21/2011 $2,500.00 W/S POSTAGE PERMIT #40 Paid Chk# 050658 VANCE BROTHERS INC 9/21/2011 $187.57 BLACKTOP SUPPLIES Paid Chk# 050659 VERIZON WIRELESS 9/21/2011 $97.22 LAP TOP SERVICE Paid Chk# 050660 WATER LABORATORIES INC 9/21/2011 $55.00 NITRATE/IRON/MANGANESE TEST Paid Chk# 050661 WRIGHT COUNTY RECORDER 9/21/2011 $46.00 OTSEGO PRES 2 - NOTICE OF COMP Paid Chk# 050662 XCEL ENERGY 9/21/2011 $2,992.65 5400 RANDOLPH Paid Chk# 050663 ZAHL-PETROLEUM MAINT CO. 9/21/2011 $607.53 FUEL SYSTEM REPAIRS Total Checks $127,689.47 CITY OF OTSEGO 09/21/11 •0:16 AM Page 1 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 050614 9/15/2011 SORTEBERG, RICHARD OR CAROLYN E 702-41400-310 Miscellaneous $1,000.00 7680 PACKARD - LNDSCP ESC REFUND otal SORTEBERG, RICHARD OR CAROLYN $1,000.00 Paid Chk# 050615 9/21/2011 AE2S E 602-49450-500 Capital Outlay (GENERAL) $392.87 28401 E 601-49400-500 Capital Outlay (GENERAL) $916.71 28401 Total AE2S $1,309.58 Paid Chk# 050616 9/21/2011 AFFORDABLE SANITATIONT� E101-45200-410 Rentals (GENERAL) $1,539.30 9989 Total AFFORDABLE SANITATION $1,539.30 Paid Chk# 050617 9/21/2011 AFLAC -INSURANCE Repairs & Maint - Cont G 101-21706 Hospitalization/Medical Ins $1,465.52 13868 Total AFLAC -INSURANCE $1,465.52 Paid Chk# 050618 9/21/2011 AIRGAS, INC. $532.50 . E 101-43100-210 Operating Supplies (GENERAL) $39.52 105650896 Total AIRGAS, INC. $39.52 Paid Chk# 050619 9/21/2011 ALLIANCE BENEFIT GROUP E 101-41600-123 Health $250.02 E 101-43100-123 Health $416.70 G 101-21706 Hospitalization/Medical Ins $526.93 E 250-42410-123 Health $133.34 Total ALLIANCE BENEFIT GROUP $1,326.99 Paid Chk# 050620 9/21/2011 ANDERSON IRRIGATION 2011 1 & C SERVICES 2011 1 & C SERVICES PORTA RENTALS SUPPLEMENTAL INSURANCE ACETYLENE/HAZMAT/OXYGEN PPE 9/17/11 CH DTD 9/21/11 PPE 9/17/11 CH DTD 9/21/11 PPE 9/17/11 CH DTD 9/21/11 PPE 9/17/11 CH DTD 9/21/11 E 101-45200-400 Repairs & Maint - Cont $532.50 WEB000178 ZIMMER PARK IRRIG REPAIR Total ANDERSON IRRIGATION $532.50 . Paid Chk# 050621 9/21/2011 BATTERIES PLUS E 101-43100-210 Operating Supplies (GENERAL) $274.14 33-827322 BATTERIES E 101-43100-210 Operating Supplies (GENERAL) $207.87 33-827322 BATTERIES Total _BATTERIES PLUS $482.01 Paid Chk# 050622 9/21/2011 BULOW INC G 701-22315 RIVERWOOD NATIONAL ($2;921.77) RWN WAC TRANS TO ESCROW G701-22410 RWN WATER FEE (WAC) $2,921.77 RWN WAC TRANS TO ESCROW Total BULOW INC $0.00 Paid Chk# 050623 9/21/2011 CHETS SHOES, INC. E 101-43100-227 Safety supplies $159.00 38.6191 RICK - SAFETY BOOTS Total CHETS SHOES, INC. $159.00 Paid Chk# 050624 9/21/2011 CITY OF OTSEGO E 602-49450-322 Utilities $79.84 5850 RANDOLPH - EAST WWTF E 101-45200-322 Utilities $363.11 10400 71 ST - IRRIG E 101-45200-322 Utilities $1,479.84 6480 MASON - IRRIG E 101-45200-322 Utilities $671.87 5400 RANDOLPH - IRRIG E 602-49450-322 Utilities $461.18 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $21.25 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 7551 LANCASTER - WEST WWTF E 602-49450-322 Utilities $128.25 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities - $440.06 15501 83RD - IRRIG E 101-45200-322 Utilities $483.98 11313 77TH - IRRIG CITY OF OTSEGO 09/21/11 10:16 AM Page 2 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Total CITY OF OTSEGO $4,135.79 Paid Chk# 050625 9/21/2011 CITY OF ST. MICHAEL E 602-49450-419 SLUDGE HAULING $750.00 9072011-1 VACTOR DUMPING - LS #1 Total CITY OF ST. MICHAEL $750.00 rasa UnKs UODUZO W121/ZU11 DUFFY ENGINEERING & ASSOC INC. E 602-49450-390 Contracted Services $900.00 11238 STRUCTURAL ENG - WWTF ROOF Total DUFFY ENGINEERING & ASSOC INC. $900.00 Paid Chk# 050627 9/21/2011 ELK RIVER PRINTING & PARTY PLU E101-41400-350 Print/Binding (GENERAL) $138.94 31184 RESOLUTION PAPER E 101-41400-350 Print/Binding (GENERAL) $211.61 31206 EXPANSION ENVELOPES E 250-42410-350 Print/Binding (GENERAL) $64.13 31220 BLDG DEPT PERMITS Total ELK RIVER PRINTING & PARTY PLU $414.68 Paid Chk# 050628 9/21/2011 ENVENTIS E 101-41400-320 Telephone $141.66 TELEPHONE E 101-43100-320 Telephone $141.66 TELEPHONE E 250-42410-320 Telephone $283.32 TELEPHONE Total ENVENTIS $566.64 Paid Chk# 050629 9/21/2011 FIELDSTONE F 11 AMILY HOMES, INC. E 702-41400-310 Miscellaneous $1,000.00 7442 LARGE - LNDSCP ESC REFUND Total FIELDSTONE FAMILY HOMES, INC. $1,000.00 Paid Chk# 050630 9/21/2011 FINKEN'S WATER CARE E 101-41940-390 Contracted Services $76.37 BOTTLED WATER Total FINKEN'S WATER CARE $76.37 Paid Chk# 050631 9/21/2011 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $42.40 1043776914 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $69.39 1043781699 UNIFORMS & MATS E 101-41940-390 Contracted Services $126.16 1043781700 MATS E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043786506 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $106.06 1043791280 UNIFORMS & MATS E 101-41940-390 Contracted Services $127.22 1043791281 MATS Total G & K TEXTILE LEASING SYSTEM $514.69 Paid Chk# 050632 9/21/2011 GIS RANGERS, LLC E 602-49450-391 GIS Services $452.50 435 GIS SERVICES E 101-41400-391 GIS Services $2,975.00 435 GIS SERVICES Total GIS RANGERS, LLC $3,427.50 Paid Chk#" 050633 9/21/2011 HAKANSON ANDERSON ASSOC INC G 703-21980 Hidden Creek Trail Subd $85.50 28407 HIDDEN CREEK TRAILS G 701-22315 RIVERWOOD NATIONAL $500.51 28408 RIVERWOOD NATIONAL G 701-22361 SUN RAY FARMS $120.00 28409 SF GRADING REVIEWS G 701-22396 ARBOR CREEK 2ND $120.00 28409 AC2 GRADING REVIEWS G 701-22434 Crimson Ponds West $120.00 28409 CPW GRADING REVIEW R 101-34330 GRADING REVIEWS $3,000.00 28409 GRADING REVIEWS E 403-43100-302 Engineering Fees $150.00 28410 70TH ST (MF TO OAKWOOD) E 403-43100-302 Engineering Fees $1,904.33 28411 85TH ST ROW E 403-43100-302 Engineering Fees $50.00 28412 70TH ST (MARLOWE TO MF) E 202-45200-302 Engineering Fees $5,927.64 28413 TRAIL MGMT PROGRAM E 201-43100-302 Engineering Fees $400.00 28414 ROADWAY MGMT PROGRAM E 101-41560-302 Engineering Fees $39.19 28415 WETLAND CONS ACT E 222-49490-302 Engineering Fees $129.45 28416 OTSEGO NPDES CITY OF OTSEGO 09/21/11 10:16 AM Page 3 *Check Detail Register© SEPTEMBER 2011 Paid Chk# 050639 9/21/2011 JOHNSON -WARNER, LORI G 101-21706 Hospitalization/Medical Ins $83.34 OCT DEPOSIT - HSA ACCT #98887 Check Amt Invoice Comment E 203-45210-302 Engineering Fees $36.00 28418 NASHUA AVE/PR PK TRAIL E 101-41560-302 Engineering Fees $1,930.26 $1,000.00 28419 ISLAND VIEW/KADLER SW ISSUES E 203-45210-302 Engineering Fees $583.65 $2.02 93630 FITTINGS 28419 OTSEGO ELEM BIKE TRAIL E 203-45210-302 Engineering Fees $1,209.16 28420 SAFE ROUTES TO SCHOOL E 208-45210-302 Engineering Fees $2,140.72 28421 CITY PARK MAINT - SPLASH PAD E 101-41560-302 Engineering Fees $1,049.95 28424 STAFF MTGS E 101-41400-348 Maps $4,153.96 28425 GOPHER ONE CALL MAPS E 101-41560-302 Engineering Fees $825.00 28427 PUBLIC WORKS E 601-49400-302 Engineering Fees $138.62 28428 MISC W/S E 101-41560-302 Engineering Fees $200.00 28428 SIRENS E 250-42410-302 Engineering Fees $740.58 28428 MISC PERMITS E 101-41560-302 Engineering Fees $827.23 28428 MISC GRADING & SS E 602-49450-302 Engineering Fees $455.26 28428 MISC W/S E 101-41560-302 Engineering Fees $398.33 28428 MISC ENG G 701-22268 OP2 EASEMENT yACATIONS $125.00 28431 OP2 EASEMENT VACATION G 701-22258 TWIN CITY ORTHOPEDICS $217.20 28431 TCO E 602-49450-302 Engineering Fees $3,553.79 28432 L1 B1 PLEASANT CRK FARMS Total HAKANSON ANDERSON ASSOC INC $31,131.33 Paid Chk# 050634 9/21/2011 HEALTH PARTNERS E 101-41600-123 Health $1,118.90 38416952 OCTOBER MEDICAL E 101-43100-123 Health $3,392.80 38416952 OCTOBER MEDICAL E 101-41400-123 Health $1,068.00 38416952 OCTOBER MEDICAL E 250-42410-123 Health $1,159.00 38416952 OCTOBER MEDICAL Total HEALTH PARTNERS $6,738.70 Paid Chk# 050635 9/21/2011 HEDBERG AGGREGATES, INC. E 101-45200-210 Operating Supplies (GENERAL) $141.08 222157 MULCH FOR MISC PLANTERS Total HEDBERG AGGREGATES, INC. $141.08 Paid Chk# 050636 9/21/2011 HOME DEPOT E 101-45200-210 Operating Supplies (GENERAL) $27.19 6170037 ROOT STIMULATOR - PR PK TREES E 101-43100-393 Sign & Signal Mat'I Purchased $79.30 8020587 CONCRETE FOR SIGNS Total HOME DEPOT $106.49 Paid 6_4'0506Y " 9/21/2011 f 7194 -WEST CHAMBER OF COMMERCE E 101-41400-355 Dues & Memberships $280.00 11-12 MEMBERSHIP Total 194 WEST CHAMBER OF COMMERCE $280.00 Paid Chk# 050638 9/21/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $75.00 PPE 9/17/11 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 050639 9/21/2011 JOHNSON -WARNER, LORI G 101-21706 Hospitalization/Medical Ins $83.34 OCT DEPOSIT - HSA ACCT #98887 Total JOHNSON -WARNER, LORI $83.34 PaidCh. , k# 050640 � 9/21%2011 ' MARA, JOHN STEVEN E 702-41400-310 Miscellaneous $1,000.00 12634 96TH - LNDSCP ESC REFUND Total MARA, JOHN STEVEN $1,000.00 Paid Chk# 050641 T 4 9/21/2011 MENARDS E 101-43100-210 Operating Supplies (GENERAL) $2.02 93630 FITTINGS Total MENARDS nq Paid Chk# 050642 .,,,, 9/21/2011 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $62650.00 BLDG INSP SVCS - 133 HRS Total METRO WEST INSPECTION SVC INC. $6,650.00 CITY OF OTSEGO 09/21/11 10:16 AM Page 4 *Check Detail Register© SEPTEMBER 2011 Paid Chk# 050645 9/21/2011 MN FALL MAINTENANCE EXPO E 101-43100-360 Education/Training/Conferences $200.00 Total MN FALL MAINTENANCE EXPO $200.00 Paid Chk# 050646 9/21/2011 NATHE, KEN &JULIE 2011 FALL MAINT EXPO R 222-37500 Stormwater Utility Charges $37.09 Check Amt Invoice Comment Paid Chk# 050643 9/21/2011 MINNESOTA COPY SYSTEMS $203.87 E 101-43100-413 Office Equipment Rentals $21.38 76138 TOSHIBA ESTUDIO 282 MAINT/COPIES E 101-41400-413 Office Equipment Rentals $46.72 76138 TOSHIBA ESTUDIO 45 MAINT/COPIES Total MINNESOTA COPY SYSTEMS $68.10 E 602-49450-400 Paid Chk# 050644 ' 9/21/2011 MN DEPT OF HEALTH 5432 LS #1 - REMOVE DEBRIS FROM IMPELLERS E 601-49400-310 Miscellaneous $50.00 WELL PERMIT #550506 - 96TH STREET E 601-49400-310 Miscellaneous $50.00 WELL PERMIT #550505 - 8530 PALMGREN E 101-41600-121 Total MN..DEPT OF HEALTH $100.00 $136.14 Paid Chk# 050645 9/21/2011 MN FALL MAINTENANCE EXPO E 101-43100-360 Education/Training/Conferences $200.00 Total MN FALL MAINTENANCE EXPO $200.00 Paid Chk# 050646 9/21/2011 NATHE, KEN &JULIE 2011 FALL MAINT EXPO R 222-37500 Stormwater Utility Charges $37.09 $425.79 4705027-SP11 PSTG METER/LETTER OPENER 2ND HALF STORMWATER #118-260-002010 R 222-37500 Stormwater Utility Charges $203.87 Paid Chk# 050653 2ND HALF STORMWATER #118-260-000010 RETIREMENT FD Total NATHE, KEN & JULIE $240.96 PERA $497.01 __,. Paid Chk# 050647 ..w.,_..�_ "9/21/2011 NELSON ELECTRIC MOTOR REPAIR ;_ _"-- E 602-49450-400 Repairs & Maint - Cont $300.00 5432 LS #1 - REMOVE DEBRIS FROM IMPELLERS Total NELSON ELECTRIC MOTOR REPAIR $300.00 PERA $154.72 Paid Chk# 050648 9/21/2011 NEXTEL COMMUNICATIONS $2,470.84 #677600 PPE 9/17/11 E 101-41600-121 E 250-42410-320 Telephone $136.14 184430382-04 CELL PHONES E 101-43100-320 Telephone $282.93 184430382-04 CELL PHONES Total NEXTEL COMMUNICATIONS $419.07 Paid Chk# 050649 9%21/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $140.78 2209 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $192.36 225173 OFFICE SUPPLIES E 601-49400-201 Office Supplies and Expenses $13.90 32245 OFFICE SUPPLIES E 602-49450-201 Office Supplies and Expenses $13.89 32245 OFFICE SUPPLIES Total OFFICEMAX $360.93 Paid Chk# 050650 9/21/2011 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $271.46 9262 AC FINES MIX E 101-43100-434 Blacktop Supplies $551.31 9268 AC MIX E 101-43100-434 Blacktop Supplies $246.37 9280 AC MIX Total OMANN BROTHERS INC. $1,069.14 Paid Chk# 050651 9/21/2011 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $14,703.46 18343 MONTHLY SERVICE - OCTOBER E 602-49450-390 Contracted Services $32,574.54 18343 MONTHLY SERVICE - OCTOBER Total PEOPLE SERVICE INC. $47-278.00 0�ild Chk#'„ 050652 9/21/2011 PITNEY BOWES E 101-41400-413 Office Equipment Rentals $425.79 4705027-SP11 PSTG METER/LETTER OPENER Total PITNEY BOWES $425.79 Paid Chk# 050653 9/21/2011 PUBLIC EMPLOYEES RETIREMENT FD E 10141400-121 PERA $497.01 #677600 PPE 9/17/11 E 602-49450-121 PERA $43.44 #677600 PPE 9/17/11 E 601-49400-121 PERA $43.44 #677600 PPE 9/17/11 E 250-42410-121 PERA $154.72 #677600 PPE 9/17/11 G 101-21704 PERA $2,470.84 #677600 PPE 9/17/11 E 101-41600-121 PERA $439.35 #677600 PPE 9/17/11 E 101-43100-121 PERA - $952.11 #677600 PPE 9/17/11 CITY OF OTSEGO 09/21/11 10:16 AM Page 5 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment :)tal PUBLIC EMPLOYEES RETIREMENT FD $4,600.91 Paid Chk# 050654 9/21/2011 ROCKHURST UNIV CONT ED CNTR E 101-41400-360 Education/Training/Conferences $199.00 401187879-00 TAMI LOFF - FACEBOOK MKTING Total ROCKHURST UNIV CONT ED CNTR $199.00 Paid Chk# 050655 9/21/2011 STATE OF MINNESOTA E101-43100-210 Operating Supplies (GENERAL) $36.00 18) 2011 DECALS Total STATE OF MINNESOTA $36.00 Paid Chk# 050656 9/21/2011 TRYCO LEASING INC. E 101-43100-413 Office Equipment Rentals $57.55 5682 ESTUDIO 282 COPIER LEASE Total TRYCO LEASING INC. $57.55 Paid Chk# '050657 9/21/2011 UNITED STATES POSTAL SERVICE E 602-49450-206 Postage $1,250.00 W/S POSTAGE PERMIT #40 E 601-49400-206 Postage $1,250.00 W/S POSTAGE PERMIT #40 Total UNITED STATES POSTAL SERVICE $2,500.00 Paid Chk# 050658 9/21/2011 VANCE BROTHERS INC E 101-43100-434 Blacktop Supplies $187.57 21279 BLACKTOP SUPPLIES Total VANGE BROTHERS INC $187.57 Paid Chk# 050659 9/21/2011 VERIZON WIRELESS E 101-43100-320 Telephone $97.22 2624985398 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 050660 9/21%2011 WATER LABORATORIES INC E 208-45210-390 Contracted Services $55.00 111-231 NITRATE/IRON/MANGANESE TEST Total WATER LABORATORIES INC $55.00 Paid Chk# 050661 9/21/2011 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 OTSEGO PRES 2 - NOTICE OF COMPLETION Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 050662 9/21/2011 XCEL ENERGY E 101-45200-322 Utilities $205.03 5400 RANDOLPH E 601-49400-322 Utilities $2,368.11 5740 RANDOLPH - WELL #8 E 601-49400-322 Utilities $180.08 16575 61 ST - WT #3 E 101-43160-322 Utilities $32.54 16501 53RD E 101-43160-322 Utilities RIVERPOINTE LIGHTS Total XCEL ENERGY --$206.89--- $2,992.65 . Paid Chk# 050663.9/2 -1/2011 ZAHL-PETROLEUM MAINT CO. E 101-43100-402 Repairs/Maint Buildings $607.53 172300 -IN FUEL SYSTEM REPAIRS Total ZAHL-PETROLEUM MAINT CO. $607.53 10100 BANK OF ELK RIVER $127,689.47 CITY OF OTSEGO 09/21/11 10:16 AM Page 6 *Check Detail Register© SEPTEMBER 2011 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND 201 STREET PAVEMENT MANAGEMENT 202 TRAIL PAVEMENT MANAGEMENT 203 PARK DEVELOPMENT 208 COMMUNITY FACILITIES FUND 222 Citywide Stormwater(NPDES ll) 250 Comm. Dev. & Bldg Safety 403 COLLECTOR RDS (FORMERLY MSA) 601 WATER FUND 602 SEWER FUND 701 DEVELOPMENT ESCROWS FUND 702 BUILDERS ESCROW FUND 703 Wetland Escrows $40,155.58 $400.00 $5,927.64 $1,828.81 $2,195.72 $370.41 $9,321.23 $2,104.33 $19,714.32 $41,383.22 $1,202.71 $3,000.00 $85.50 $127,689.47 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL SEPTEMBER 12, 2011 7:00 PM 1. Mayor Jessica Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; Ron Wagner, City Engineer and Andy MacArthur, City Attorney. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 2. Consider agenda approval. Mayor Stockamp requested to add item 14.1 Snowmobile Training. CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in favor. Motion carried. 3. Consider the following minutes. 3.1 August 22, 2011 City Council Meeting. CM Heidner motioned to approve as written. Seconded by CM Scharber. All In favor. Motion carried. 3.2 August 22, 2011 Budget Workshop. CM Heidner motioned to approve as written. Seconded by CM Schroder. All in favor. Motion carried. 4. Open Forum: (5 minute limit 4.1 Special Presentation: Introduction of Little Miss and Mister Otsego Candidates. Otsego Festival Chair Rose Cassady presented the Royalty and candidates for Little Miss and Mister Otsego. Bob Grawey, 19920 Crookston St NW, Oak Grove, Elk River Star News reporter, said he is no longer with the Star News. He expressed his pleasure in working with the City Council and staff. The Council thanked him for his service to the community. Shannon Carver, 8306 Padget Avenue, Otsego, said the stop light at 85th Street/County Road 42, turning left coming from the South has a really long wait time. City Engineer Wagner said that light is County controlled and that has been brought to their attention in the past. City Engineer Wagner said he will contact Wright County and ask for a permissive green light on that sign. City Planner Licht said that it would be helpful if the Mr. Carver contact Wright County too. CM Darkenwald said he has brought up this light issue in the past. 5. Consent Agenda. (Non -controversial items 5.1 Approve Claims List. 5.2 Approve 800 MHZ radio quote. 5.3 Approve Final Pay Estimate #1 to Rum River Contracting in the amount of $28,418.95 for 2011 Bituminous Trail Overlay Project 5.4 Approve Change Order and Pay Estimate #2 to Rum River Contracting in the amount of $40,129.09 for Safe Routes to School. 5.5 Approve Pay Estimate #1 to Blackstone in the amount of $73,267.20 for the Splash Pad. City Council Meeting September 12, 2011. Page 2. 5.6 Approve Final Pay Estimate #2 to Dave Perkins, Inc. in the amount of $928.00 for the Splash Pad (Water & Effluent). 5.7 Approve Pay Estimate #1 to Rum River Contracting in the amount of $6,692 for 2011 Splash Pad -Bituminous Trail Portion. 5.8 Otsego Festival request. CM Scharber motioned to approve. Seconded by CM Darkenwald. All in favor. Motion carried. 6. Unfinished Business. No items. 7. Public Works. No items. 8. Daniel Licht, CityPlanner. City Planner Licht said that there will be a Planning Commission meeting next Monday night on the 85th Street EAW. 9. Ron Wagner, City Engineer. 9.1 PUBLIC HEARING: Vacation of drainage & utility easement for Otsego Preserve 2nd Addition, A. Comments from City Engineer. City Engineer Wagner presented the staff report. B. Open the Public Hearing. Mayor Stockamp opened the Public Hearing at 7:20 PM. C. Public comments. D. Close the Public Hearing. Hearing no public comment Mayor Stockamp closed the Public Hearing at 7:21 PM. E. Approve Resolution vacating drainage, utility and conservation easements. City Planner Licht said the Resolution needs to include the conservation easements. CM Heidner motioned to approve with changes to include conservation easements. Seconded by CM Schroeder. All in favor. Motion carried. 9.2 Consider entering into contract with Duffy Engineering for City Hall roof. City Engineer Wagner presented the staff report. CM Darkenwald asked what the ongoing cost of damage is. CM Heidner said that City Halls roof has been replaced at least once. Finance Director Groen said he does not have a total cost but there has been damage inside City Hall. CM Darkenwald asked City Engineer Wagner if he felt this is a good number. City Engineer Wagner said yes. CM Darkenwald asked what fund this would come out of. Finance Director Groen said this project would be funded from the existing Municipal Building Fund. CM Scharber authorize entering into contract with Duffy Engineering to provide three architectural renderings and complete structural and mechanical engineering for selected alternative for $8,900.00. Seconded by CM Heidner. All in favor. Motion carried. 9.3 Consider approval of quotes for Island View Estates drainage. City Engineer Wagner presented the staff report. He received a lower quote today from Fehn Companies of Albertville for $9,080 and is recommending approving the contract with Fehn Companies. CM Darkenwald asked what the estimate for the project was. City Engineer Wagner said about $10,000. City Council Meeting September 12, 2011. Page 3. City Attorney MacArthur said that the City Council should approve payment of the easement to Corey Derby on a separate motion. Mayor Stockamp asked that next time the information be included in the packet. CM Darkenwald motioned to approve Resolution 2011-45 awarding the project to Fehn Companies of Albertville subject to getting the easements. Seconded by CM Scharber. All in favor. Motion carried. CM Darkenwald motioned to approve payment for easement to Corey Derby in the amount of $775. Seconded by CM Scharber. All in favor. Motion carried. Mayor Stockamp said she noticed that the concrete in the splash pad in Prairie Park is already stained. City Planner Licht said City staff met today to review the issue and will have a recommendation at a future meeting. 10. Andrew MacArthur, City Attorney. CM Heidner asked if there has been any response back from the Hospital District. City Planner Licht said he does not think the board has met since but he will follow up with Representative Rob VanDenBerg. 11. Lori Johnson, City Administrator. No items. 12. Gary Groen, Finance Director. 12.1 Set Preliminary 2012 Tax Levy and Truth in Taxation date. City Administrator Johnson presented the staff report. CM Darkenwald said we are no longer receiving $237,000 of homestead credit from the state. CM Schroeder motioned to approve Resolution 2011-44 setting the Preliminary Tax Levy of $4,261,000 for 2012 Budget Appropriations. Seconded by CM Darkenwald. All in favor. Motion carried. CM Darkenwald motioned to schedule the meeting for public input on the 2012 budget and tax levy on Monday, December 12, 2011 at 7:00 PM at City Hall. Seconded by CM Scharber. All in favor. Motion carried. 13. Tami Loff, City Clerk. No items. 14. Council Items. 14.1 Snowmobile Training. Mayor Stockamp said she was asked by the Otsego River Riders to hold the snowmobile training at the Public Works building on Thursday, December 1 and Saturday, December 3. Mayor Stockamp said she would be willing to open the building for them again this year. The City Council agreed. Mayor Stockamp said she will contact Brad Belair the Public Works Supervisor. CM Scharber suggested that the December 26, 2011 City Council meeting be canceled. The City Council agreed. 15. Adjourn by 10 PM. City Engineer Wagner provided additional updates on 88th Street/ Packard Avenue culverts, lights in Prairie Park, and the installation of sirens. City Council Meeting September 12, 2011. Page 4. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:52 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp ITEM 3_3 SPECIAL MEETING CITY COUNCIL BUDGET MEETING MONDAY, SEPTEMBER 12, 2011 *7:00 PM 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 8:00 PM. Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Tom Darkenwald and Dan Scharber. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director and Tami Loff, City Clerk. 2. Review of 2012 Budget. City Administrator Johnson presented the staff report. She conducted a comparison of pay and benefits of the cities used in comparison in the 2009 study and the data collected show that Otsego is slightly below in some areas. City Administrator Johnson discussed a cost of living adjustment, insurance contribution, holiday leave policy and personal time off policy. City Administrator Johnson is recommending going to a straight PTO policy. CM Heidner asked about comp time. City Administrator Johnson said our current policy is 40 hrs and there are no recommended changes. City Administrator Johnson is recommending that the Holiday Policy change be implemented starting now if approved. CM Scharber motioned to approve the update to the Holiday Policy. Seconded by CM Schroeder. All in favor. Motion carried. CM Scharber motioned to approve a pay increase of 1.5 percent and the changes to the PTO effective January 1, 2012. Seconded by CM Darkenwald. All in favor. Motion carried. The City Council directed City Administrator Johnson to balance the 2012 Building Department Fund budget. City Administrator Johnson said she will be meeting with Loren Kohnen from Metro West Inspections to review. City Administrator Johnson said she has met with the Department heads and the employee reviews will be completed by the end of October. City Administrator Johnson said that City staff has been working with insurance representative for quotes on a $500 deductible. The City Council said they would like to wait for the insurance discussion until that information is available. 3. Any other items. CM Heidner asked about the Wright Sheriff meeting held in Otsego where the city provided pizza. Is this something we are going to continue? City Administrator Johnson said she will contact area sergeant Pete Walker to see if this is something they would like to continue. There was discussion on the City website and updates. This item will be on the next Administration Sub Committee meeting agenda for discussion. 4. Adjourn. CM Heidner motioned to adjourned. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 9:22 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp *immediately following the adjournment of the City Council meeting at 7:00 PM. ITEM 3.4 Otsego Police Commission Minutes July 21, 2011 Present: Councilmember Doug Schroeder, John Hinnenkamp, Paul Fields, Shawn Watson, Denise Andrusko, Deptuty Jake Hermansen, Joel Torkelson, Jason Warehime Meeting called to order at 6:38 pm. Informational handouts reviewed Agenda approved —with including NNO and Otsego Festival under New Business Minutes from June 14—Approved Open Forum: - Increased foot traffic observed at night along new trail (79th St.). Neighbors concerned about potential for vandalism. City looking to address issue and Jake will let local deputies know to keep an eye on the area. - Jake provided an update of from the Sheriff's Office perspective; things are going well and they will have a presence at the Jam Fest. - Read and discussed a letter regarding a citizen's complaint about fireworks. Information will be forwarded to Sgt. Walker and the city is willing to contact the individual. Old Business: - Jason updated the group about Target's donation for the OES bike rodeo; they will give us the larger of 2 bikes and we will purchase the smaller one. Probably around $50. - McGruff costume fixed; thank you Denise! New Business: - Accepted Jane Theisen's resignation letter. Although she wasn't in attendance we thanked her for all her work on this committee and the community. A thank you card will be at the city hall for us to sign. - Commission opening — a posting will be put on the cities website. Applicants would potentially be interviewed at Sept. meeting. - Discussed what the McGruff program entailed. Shawn volunteered to take over the McGruff program. It is not known what supplies are available or been ordered related to McGruff for upcoming events. Group members offered to continue their support in the promotion of this program. - 2012-2013 Sheriff's Office contract discussed. Explanation provided by Jake and discussed what the hourly rate entails. - National Night Out; 9 registered as the day of our meeting. Jason and Denise again coordinating; thank you! Jason mentioned that Target can't donate money this year, probably be an every other year thing with NNO. Calendar of Events: National Night Out—August 2nd Otsego Festival — September 17th (will discuss further at Sept. meeting and sign up for shifts) Pumpkin Patch — October 22nd Otsego View (provide McGruff information in Winter edition) Police Commission Adopt a Road Clean-up: October 11 as part of monthly meeting City Council Meeting Updates: June 27, 2011— No update provided July 11, 2011— New City Administrator approved, splash pad was discussed City Council Meeting Assignments: July 25, 2011 - Jason August 8, 2011- Joel August 22, 2011 - Jason September 12, 2011 - Shawn Next Otsego Police Commission Meeting: September 12, 2011 Meeting adjourned: 8:15pm Respectfully Submitted by: Joel Torkelson ITEM 3.5 Otsego Heritage Preservation Commission 8-9-11 Present: Toni Seroshek, Chris Wilson, Gail Anderson. City Council Members: Jessica Stockamp, Mayor; Doug Schroeder. Guest: John Noll Chair Toni Seroshek called the meeting to order and the previous minutes were approved. Introductions and a discussion were held between the Board and the prospective Commissioner, John Noll. It was moved, seconded and passed unanimously that John Noll be approved as a Commissioner. This recommend- ation will now go to the City Council for its review on August 22. The current Commissioners will make sure that John receives the appropriate information about bylaws, code of ethics, mission, and the vision statement of the OHPC. At Doug's suggestion Jessica offered to have the City scan the McDonald house studies for posterity and to share with John. (Gail will forward these to John.) Chris showed the Mississippi River map she has prepared and Jessica made copies for everyone. Actions to be taken: 1. We agreed that the river is too unsafe now for us to do a field trip considering we only have a small canoe to use. 2. Mayor Jessica will ask Dan if the GIS system for the city can give us coordinates which would work for GPS devices for locations on the River. 3. Toni will check Google Earth to see if that provides GPS coordinates for river sites. 4. Gail will contact Anoka County Historical society to see what they have on ferries in the area. 5. Gail & John will make a field trip to Kelley Farm to look for the paddleboat landing and also to the site where he states the ferry was located from the north side of the river. They'll talk to the Kelley Farm site manager, Bob Quist. 6. Gail will talk with the property owner Jim Kolles to see if there are any remnants of the Ingersoll brick factory on his property or if he knows its location. 7. Toni will email Dan about when and by whom any printing needs to be done of the map prior to the Otsego Festival September 17. Otsego Festival preparation will consist largely of getting the maps done for handout. We may laminate a few maps and sell them for those who want that. Chris will take the early shift and do the set-up at 8am with help from John as needed. She will staff the station until noon (possibly with help from John if he's not working) and Gail and Toni will staff the table from noon to closing. Re: the McDonald house dig, Dan talked with Dr. Richard Rothaus with whom we had consulted on Monday, August 15, about a community dig on location. He will inform of us dates he could supervise that by the end of this week. He and his associate would carefully deconstruct inside the house while community volunteers would dig outside. (See memo from Dan Licht dated 8-9-11, attached.) Waivers to be signed by volunteers would need to be prepared by the City Attorney. Toni has already gotten one call about a volunteer eager to participate. Toni will contact the correspondent from the Elk River Tribune re: the dig after particulars are set. OHPC members will meet briefly at 6:45pm on August 22 at City Hall. Next full meeting is scheduled for Tuesday, September 13 at 7pm. Meeting adjourned at 8:20pm. Gail Anderson, Recorder ITEM 3_6 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL AUGUST 10, 2011 7:00 PM 1. Call to Order. Chair Mike Brumm called the meeting to order at 7:OOPM. Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Peter Torresani, Rose Cassady and Kathy Roberts; Absent: Commission Members Susan Krekelberg and Duane Lauseng; City Council; Council Member Doug Schroeder and Mayor Jessica Stockamp City Staff; Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 2. Consider agenda approval. Commissioner Torresani requested to add item 5.2. Mississippi River Signs and item 6.2. Prairie Park Memorial Bench. Chair Brumm motioned to approve the agenda as amended. Seconded by Vice Chair Bean.. All in favor. Motion carried. 3. Consider the following minutes: 3.1. July 13, 2011 Regular Meeting Minutes. Commissioner Cassidy motioned to approve the minutes as written. Seconded by Commissioner Roberts. All in favor. Motion carried. 4. Open Forum. No Items. 5. New Business. 5.1. Splash pad policy/rules. City Planner Licht said that construction of the splash pad is underway and progress is being made. Concrete is to be poured tomorrow and they are hoping to have water running by next week. City Planner Licht presented the policy and rules for the splash pad at Prairie Park. Commissioners discussed and made changes to the language. Hours of operation have been changed and the splash pad will be open from 9am to 10pm which coincides with the park hours. Food and beverages will be allowed on the sitting wall but not on the splash pad surface. No running in or around the splash pad. Chair Bean motioned to approve the splash pad rules as amended. Seconded by Commissioner Cassady. All in favor. Motion carried. 5.2. Mississippi River Signs. City Planner Licht explained the need for no swimming/danger signs at the Kadler Avenue and Nashua Avenue boat landings after the City was made aware of a drowning in the Mississippi River that occurred on August 5, 2011. City Planner Licht said that City Staff and the Wright County Sherriff's department discussed the placement of warning signs regarding the dangers of the river. The sign would show a graphic swimmer with a crossout circle with the word "DANGER" below the picture. Commissioner Torresani questioned why the Parks and Recreation Commission was brought into this and not the Police Commission. City Planner Licht explained that both Kadler Avenue and Nashua Avenue landings are planned as future public landing parks. This will also be brought to the Police Commission. Commissioner Torresani motioned to approve the installation of "No Swimming/Danger signs" at Kadler Avenue and Nashua Avenue boat landings. Seconded by Commissioner Roberts. All in favor. Motion carried. 6. Unfinished Business. 6.1. Otsego Festival Preperations. After discussion, the Parks and Recreation Commission decided not to have a booth at the Otsego Festival. Commissioners discussed the possibility of having the splash pad running at different times to show residents how it functions or to just have it open for use the day of the festival. It was agreed that the splash pad would be open from 3pm to 5pm for use that day as long as there were enough volunteers to man the entrances. Chair Brumm scheduled a special meeting on August 22, 2011 at 6:OOPM in Prairie Park for a Splash Pad inspection. 6.2. Prairie Park Memorial Bench. Ms. Sarah Lengquist, a senior at Rogers High School along with her mother Ms. Kim Lengquist presented to the Parks and Recreation Commission a proposal and quote for a granite memorial bench to be installed on a concrete slab near the skate park in Prairie Park. Public Works Supervisor Belair said he would like to see a bigger slab than the one proposed in the quote stating that this would be better for mowing around the bench and enough room to put a trash can near the bench. Commissioner Torresani brought up whether or not this is the type of bench the City wants to approve of now and for future requests of private memorials. Chair Brumm noted that it's a memorial bench and if it stays within the maintenance standards it's ok. City Planner Licht said he did tell the Lengquists that this bench will become City property and the City will maintain it. If the bench deteriorates over time, it will have to be replaced with a standard bench. Commissioner Torresani recommends that the City Council accept the bench donation for Prairie Park. Seconded by Commissioner Roberts. All in favor. Motion carried. 7. Public Works Update. Public Works Supervisor Belair said that maintenance continues. Trails to be overlayed this year are in Prairie Park from the City Hall to the porta potty extending to the right of the splash pad, Ohland Avenue NE from County Road 39 to 92nd Street NE, the Bike trail from 85th Street NE to School Knoll Park and the main trail from the school, also noting that the City received an agreement with the School District to overlay the trails within Otsego Elementary to match. Quotes for resurfacing the tennis courts and basketball courts in the parks will be looked into at the next Public Works Subcommittee meeting. A roll test for the tennis court in Frankfort Park is scheduled to take place next week. Public Works Supervisor Belair said that Eagle Scout plantings at the splash pad will take place next Thursday, Friday and Saturday and Mr. Dorvinen is accepting volunteers to help. Repairs to hail damage to park facilities due to July storms will be done as soon as possible. The Parks and Recreation Commission discussed adding sides to the shelter at Prairie Park to block the wind. Public Works Supervisor Belair will obtain quotes for this and bring it to the Parks and Recreation meeting September 14, 2011. 8. Pride in our Parks. 8.1. Cole's Martial Arts Monthly Report. Commissioners reviewed the monthly report. 9. Update on City Council actions by Council Member Doug Schroeder. No Items. 10. Subcommittees. a. All Sports (Commissioner Torresani Commissioner Torresani said that youth football is planning on using the fields this fall for practices only and doesn't think soccer will be using them at all. Mayor Stockamp asked that Commissioner Torresani email the parents of the participants reminding them not to park on the street or on the grass behind the fields, instead to use the parking area on the North side of the 90th Street. b. Community Ed/Ids 728 (Commissioner Bean). Commissioner Bean will check with Community Ed to see when the next catalog will come out. City Planner Licht said they are waiting for a proposal from the City of Elk River regarding partnering in a recreation program with them noting that this may not happen by January 1, 2012 but programs will still be available to residents. C. Communication (Commissioner Krekelbera). No Items. d. Pumpkin Patch (Commissioner Roberts). Commissioner Roberts will contact the Boy Scouts to see if the will volunteer for the Pumpkin Patch again this year. Discussion of whether or not to have the same inflatables they rented last year as there were some safety concerns. Mayor Stockamp will contact US Inflatables and let them know of the concerns. Mayor Stockamp will request they send pictures of other inflatable options and she will email them to the Parks and Recreation Commissioners to see what they want to do. e. Santa Day — (Commissioner Cassadv). No Items. f. Egg Hunt — (Commissioner Brumm). No Items. 11. Information. 11.1. Update on City Council Actions. Vice Chair Bean questioned the regular absence of certain Commissioners, what the process is if there is any and what action is going to be taken. City Planner Licht replied that City Council has been made aware of the regular absences and is interviewing candidates to fill open seats and alternate positions to ensure that there is adequate representation on the Parks and Recreation Commission. City Planner Licht said that City staff was aware that Commissioner Krekelberg would have limited availability to attend meetings but encouraged her to remain on the Parks and Recreation Commission to participate in meetings related to recreation programming and a change to the City of Elk River's services. Vice Chair Bean expressed frustration about the absences and lack of communication regarding attendance due to the need to have people present at meetings and at events. Commissioner Roberts agreed. 12. Adjourn by 10 PM. Commissioner Torresani motioned to adjourn the meeting. Seconded by Commissioner Cassady. All in favor. Meeting adjourned at 8:24113M. Written by Sandy Lindenfelser, Special Licensing ITEM 3_7 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Mayor and Council BY: Tami Loff, City Clerk DATE: September 14, 2011 RE: Cancellation of the December 26, 2011 City Council meeting Background: At the September 12, 2011 City Council meeting CM Scharber recommended canceling the City Council meeting on December 26, 2011 and the City Council agreed. We need that done by a motion so I have included it on the consent agenda for that purpose. Possible Actions: A. Motion to approve canceling the December 26, 2011 City Council meeting. ITEM Hal<anson 111 Anderson .MEMORANDUM Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer CC: Loi -i Johnson, City Administrator Tami Loff City Clerlc Brad Belair, Public Works Supervisor Gary Groen, Finance Director Kurt Neidermeier, Water and Wastewater Operator DATE: September 19, 2011 RE: Twin City Orthopedics LOC & Escrow Release ITEM: 2.9 3_8 3,5 Twin City Orthopedics has completed its 1 year warranty period and also completed any punch list items that were noticed during the final walk through. We also let them know we have concerns over low water use which can potentially lead to sewage back ups. We advised them to Periodically run additional water down the drains to flush the lines. People Services is also aware of the situation and will periodically monitor for solids buildup. We recommend allowing the Letter of Credit to lapse and release the remainder of security escrow. If you have any questions I will be at the Council Meeting. Council Action: 1) Approve Release of Escrow to Fraucnshuh Otsego, LLC in the amount of $5,751.07 and allow the Letter of Credit to expire. 2) Table ;} Othcr ot25001nucmemo - "TCO - Release of Escrow STATEMENT FRAUENSHUH OTSEGO, LLC 7101 WEST 78TH ST, SUITE 100 BLOOMINGTON, MN 55439 PROJECT: TWIN CITY ORTHOPEDICS DATE: #701-22258 DATE I DESCRIPTION I RECEIVED I EXPENDETT BAL DUE BALANCE FORWARD 08/04/11 HAKANSON ANDERSON ASSOC. INC. 09/15/11 HAKANSON ANDERSON ASSOC. INC. 11/01/10 SECURITY ESCROW (139.62) 171.35 31.73 217.20 248.93 ACCOUNT BALANCE: THIS IS A STATEMENT OF YOUR ACCOUNT WITH THE CITY OF OTSEGO. IF A BALANCE IS DUE, PLEASE REMIT PAYMENT TO THE ADDRESS ABOVE. (6,000.00) ($5,751.07) ITEM 4-1 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPC9 Plan ningCo.com J,I=1J,[07:I1L,Bill M TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 September 2011 RE: Otsego — Transportation Plan; 85th Street EAW TPC FILE: 101.01 BACKGROUND The Planning Commission held a public hearing on 19 September 2011 to consider the Environmental Assessment Worksheet (EAW) for the planned extension of 85th Street between Nashua Avenue and Mason Avenue. The public hearing was attended by property owners that would be both directly impacted or near the future roadway corridor. The comments made reflected questions or concerns related to practical issues with one or more of the proposed alternative routes versus specific environmental effects of the project. The Planning Commission discussion likewise reviewed the various details of the three alternatives. City staff noted that the decision as to the alternative route selected for construction will be determined in the future based on more detailed feasibility and/or construction detail plans as well future economic considerations. The Planning Commission closed the public hearing and voted 5-0 to recommend the City Council adopt findings that the project does not have potential for significant environmental effects. The City Council will consider the EAW at their meeting on 26 September 2011 at 7:00 PM. Findings consistent with the Planning Commission recommendation are attached for review and action. Exhibits: A. Findings of Fact RECOMMENDATION Cit.x staff recommends City Council approval of the attached findings that the proposed 85t Street project does not have potential for significant environmental effects and that an Environmental Impact Statement is not to be required. POSSIBLE ACTIONS A. Motion to recommend adopting findings that the planned future 85th Street project from Nashua Avenue to Mason Avenue is consistent with the Comprehensive Plan and does not have potential for significant environmental effects and that preparation of an EIS is not to be required based on a review of the EAW and other evidence received. B. Motion to recommend adopting findings that the planned future 85th Street project from Nashua Avenue to Mason Avenue does have potential for significant environmental effects and that preparation of an EIS is to be required based on a review of the submitted EAW and evidence received (Specific environmental impacts must be cited). C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer 2 CITY OF 0 T S E G 0 WRIGHT COUNTY, MINNESOTA APPLICANT: City of Otsego 10-20-11 FINDINGS & DECISION ENVIRONMENTAL ASSESSMENT WORKSHEET APPLICATION: Consideration of an Environmental Assessment Worksheet (EAW) for planned construction of 85th Street between Nashua Avenue and Mason Avenue. CITY COUNCIL MEETING: 26 September 2011 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. EAWs are processed in accordance with Minnesota Rules Chapter 4410 — 4410.7900 and Section 38 of the Zoning Ordinance. B. The Transportation Plan designates future 85th Street between Nashua Avenue and Mason Avenue as a Parkway. C. The City Engineer has prepared three alternatives for the extension of the planned future parkway that were evaluated as part of the EAW. D. Pursuant to Minnesota Rules 4410.1700, in deciding whether a project has the potential for significant environmental effects, the following factors are to be considered: a. Type, extent and reversibility of environmental effects. Finding: The planned roadway design reflects the minimum potential impacts to the environment in implementing the City's adopted Transportation Plan. In fact, the preferred alternative design for the roadway improves the quality of an existing wetland bisected by an existing City street by allowing removal of this street and restoration of the connected wetland. Cumulative potential effects of related or anticipated future projects. Finding: The planned roadway does not have potential for cumulative potential effects in that it is consistent with the Transportation Plan element of the City of Otsego Comprehensive Plan to be implemented as a functional system of streets to accommodate anticipated traffic in relation to local and regional development. C. The extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority. Finding: The project is proposed by the City of Otsego which will have ongoing authority for regulation of the planned roadway and mitigation of any environmental effects subject to Federal, State and local laws and standards. d. The extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the project proposer, or of EISs previously prepared on similar projects. Finding: Potential environmental effects related to the project have been anticipated as part of the design process and mitigated to the extent possible and as required for compliance with Federal, State and local laws and standards. E. The EAW dated 8 August 2011 and prepared by the City Engineer, Hakanson Anderson Associates Inc. and approved by the Zoning Administrator, The Planning Company LLC, is incorporated herein. F. The Planning Report dated 14 September 2011 prepared by the City Planner, The Planning Company LLC, is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 19 September 2011 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 5-0 vote that the City Council adopt findings that the project does not have potential for significant environmental effects and that an Environmental Impact Statement is not to be required. DECISION: Based on the foregoing information, applicable ordinances and other evidence, the planned future 85th Street project from Nashua Avenue to Mason Avenue is consistent with the Comprehensive Plan and does not have potential for significant environmental effects and that preparation of an EIS is not to be required. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 26th day of September, 2011. Tami Loff, City Clerk CITY OF OTSEGO By: Jessica L. Stockamp, Mayor ITEM 4-2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .6840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 20 September 2011 RE: Otsego — Zoning Ordinance; Variances TPC FILE: 101.01 BACKGROUND State Statute 462.357 has been amended to revise the criteria upon which variance applications are to be considered. This action requires amendment of the Zoning Ordinance to be consistent with the updated statutory language. The Planning Commission held a public hearing on 19 September 2011 to consider the necessary amendment of the Zoning Ordinance. One member of the public asked about the application of the new variance criteria. City staff explained that the standard of review under the revised criteria of "practical difficulties" remains the same as under the previous "undue hardship": variances would only be approved where no reasonable use of property is allowed by the Zoning Ordinance related to unique physical conditions of the specific property. The Planning Commission had previously reviewed the change in the Statute at their meeting on 15 August 2011 and had no further comment or question. The public hearing was closed and the Planning Commission voted 5-0 to recommend approval of the Zoning Ordinance amendment as presented by City staff. Exhibits: A. Ordinance 2011-12 RECOMMENDATION City staff recommends approval of Ordinance 2011-12 as presented. POSSIBLE ACTIONS A. Motion to approve Ordinance 2011-12 amending the Zoning Ordinance related to variances. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney 2 ORDINANCE NO.: 2011-12 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO REGARDING VARIANCES. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 20-2-2.V of the Zoning Ordinance is hereby amended revise the definition of variance: Variance: A modification of or variation from the provisions of this Chapter consistent with the Minnesota Statues 462.357 as applied to a specific property and granted pursuant to the standards and procedures of this Chapter, except that a variance shall not be used for modification of the allowable uses within a district and shall not allow uses that are prohibited. Section 2. Section 20-6-1 of the Zoning Ordinance is hereby amended to read as follows: 20-6-1: PURPOSE: The purpose of this Section is to provide for deviations from the literal provisions of this Chapter in instances where their strict enforcement would cause practical difficulties because of physical circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this Chapter and the Comprehensive Plan. Section 3. Section 20-6-2.13 of the Zoning Ordinance is hereby amended to read as follows: B. Review Criteria: A variance request (major or minor) shall not be approved unless a finding is made by the City Council that failure to grant the variance will result in practical difficulties. 1. "Practical difficulties" means that the property owner proposes to use the property in a reasonable manner not permitted by this Chapter and include, but are not limited to, inadequate access to direct sunlight for solar energy systems. 2. The applicant for variance shall also demonstrate that the request satisfies the following criteria: a. That the variance would be consistent with the Comprehensive Plan. b. That the variance would be in harmony with the general purposes and intent of this Chapter. C. That the plight of the landowner is due to circumstances unique to the property not created by the landowner. d. That the purpose of the variance is not exclusively economic consideration. e. That the granting of the variance will not alter the essential character of the neighborhood in which the parcel of land is located. f. That the requested variance is the minimum action required to eliminate the practical difficulty. 3. Variances may not be approved for any use that is not allowed under this Chapter for property in the Zoning District where the land is located. 4. The Planning Commission, in the case of a major variance, and based upon a report and recommendation by the City staff, shall have the power to advise and recommend such conditions related to the variance regarding the location, structure, or use as it may deem advisable in the interest of the intent and purpose of this Chapter. 5. The City Council shall in granting any variance under the provisions of this Section designate any conditions in connection therewith as will, in its opinion, secure substantially the objectives of the regulations or provisions to which the variance is granted, as to light, air, and the public health, safety, comfort, convenience and general welfare. 2 Section 4. Section 20-6-3.2.a of the Zoning Ordinance is hereby amended to read as follows: a. Cases where practical difficulties to existing buildings or platted property are created as a result of public action or change in City Code standards (exception: floodplain, shoreland, wetland, and/or wild and scenic river regulations). Section 5. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of September, 2011. ATTEST: Tami Loff, City Clerk 3 CITY OF OTSEGO Jessica L. Stockamp, Mayor ITEM 5_1 Hakanson Anderson September 20, 2011 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com RE: Phase 1 Inventory Required by MPCA Dear Honorable Mayor and City Council: In response to the concern over soil contamination in stormwater ponds the MPCA is requiring a Phase 1 Inventory. A Phase 1 Inventory consists of indentifying all water bodies that receive stormwater and ultimate outfall of that stormwater. This information will be used to help quantify the potential costs to dredge contaminated soils (i.e. coal tar residual and others). It will also allow cities and the state to possibly contain any spills before they reach the ultimate outfall. This is an unfunded mandate and has potentially two more stages. Phase 2 will likely require cross sectioning of all stormwater ponds. Phase 3 will likely require dredging of any ponds that have filled with sediment to the point where they are ineffective in treating stormwater. The MPCA has set a deadline of January 2012 for Phase 1. A vast majority of the work for Phase 1 can be completed by reviewing aerials, construction plans and previous stormwater studies. The information would be entered into the City's GIS system. I have attached some maps and a spreadsheet showing information we gathered to meet the requirement for another City. I have written a proposal for the Council's consideration. 35 Honorable Mayor and City Council September 20, 2011 Page 2 If you have any questions please call me at 763-852-0478. Sincerely, Hakanson Anderson Ronald J. Vaoler, Cit ngineer RJW:dmb cc: Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Hakanson ■■ Anderson ot901 hmcc - Phase 1 Inventory Sec. 28. PREVENTION OF WATER POLLUTION FROM POLYCYCLIC AROMATIC HYDROCARBONS. (a) By January 15, 2010, the commissioner of the Pollution Control Agency notify state agencies and local units of government of the potential for contamination of constructed storm water ponds and wetlands or natural ponds used for the collection of storm water via constructed conveyances with polycyclic aromatic hydrocarbons from the use of coal tar sealant products. For the purpose of this section, a storm water pond is a treatment pond constructed and operated for water quality treatment, storm water detention, and flood control. Storm water ponds do not include areas of temporary ponding, such as ponds that exist only during a construction project or short-term accumulations of water in road ditches. (b) By January 15, 2010, the commissioner of the Pollution Control Agency shall establish a schedule and information requirements for state agencies and local units of government regulated under a national pollutant discharge elimination system or state disposal system permit for municipal separate storm sewer systems to report to the commissioner of the Pollution Control Agency on all storm water ponds and other waters defined in paragraph (a) located within their jurisdiction. (c) The commissioner of the Pollution Control Agency shall develop best management practices for state agencies and local units of government regulated under a national pollutant discharge elimination system or state disposal system permit for municipal separate storm sewer systems treating or cleaning up contaminated sediments in storm water ponds and other waters defined under paragraph (a) and make the best management practices available on the agency's Web site. As part of the development of the best management practices, the commissioner shall: (1) sample a set of storm water pond sediments in residential, commercial, and industrial areas for polycyclic aromatic hydrocarbons and other contaminants of potential concern; (2) investigate the feasibility of screening methods to provide more cost-effective analytical results and to identify which kinds of ponds are likely to have the highest concentrations of polycyclic aromatic hydrocarbons; and (3) develop guidance on testing, treatment, removal, and disposal of polycyclic aromatic hydrocarbon contaminated sediments. (d) The commissioner of the Pollution Control Agency shall incorporate the requirements for inventory and best management practices specified in paragraphs b and (c) into the next permitting cycle for the national pollutant discharge elimination system or state disposal system permit for municipal separate storm sewer systems. 1 nnesQta P Ilution Stormwater Pond Con'{:r I-Mengy. Inventory Guidance For Municipal Separate Storm Sewer Systems This inventory is required by Chapter 172, Sec. 28 of the 2009 Session Laws and is required to be incorporated into the 2011/12 revision of the National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) Municipal Separate Storm Sewer Systems (MS4) General Permit. The purpose of this inventory is to identify all stormwater ponds, wetlands and other natural water bodies impacted by the collection, treatment and conveyance of stormwater. Natural water bodies may have received polycyclic aromatic hydrocarbons (PAHs), and other types of contamination as a result of discharges from the stormwater conveyance system. Information previously gathered for MS4 permit compliance purposes such as mapping the stormwater management system, stormwater management planning, inspections and maintenance activity should be used to help complete the inventory. This is Stage 1 of a multi -stage inventory process. Stage 1 requirements include: • Identification of ponds and other waters that receive stormwater discharges from a stormwater conveyance system. Assign identification (ID) numbers to constructed ponds and constructed wetlands (hereafter "storm ponds" is an inclusive term and includes constructed wetlands); similarly identify water bodies receiving stormwater discharges such as lakes, natural ponds, wetlands, rivers, streams, creeks, ditches or ravines using common names and outfall locations or other unique identifiers as described later. • location of each stormwater facility water surface area of each stormwater facility number of inlets and outlets associated with the conveyance system to and from each storm pond The table on the following pages provides the inventory requirements and guidance on the options for data elements required by this inventory. Schedule for Meeting the Inventory Requirements The original notice provided in January 2010 indicated that inventory would be due June 1, 2011, when the revised MS4 General Permit was expected to be reissued. The original schedule provided approximately 18 months to gather data prior to the inventory due date. The revised MS4 General Permit is currently projected to be reissued in January of 2012 and the inventory would be due no more than 30 days after the effective date of the revised MS4 General Permit. For information on the inventory requirements, contact the Municipal Stormwater Unit at the Minnesota Pollution Control Agency at 651-296-6300 or 800-657-3864, or online at http://www.pea.state.inn.us. MS4 Stormwater Pond Inventory Data Requirements Original: January 15, 2010 General Guidance: Use only the data entry options provided in this guidance; if the available options are not appropriate or if no information is available for a water body, leave the data field blank (do not enter "NA" or some other code). Include all storm ponds and natural water bodies within the jurisdiction of your MS4 that receive stormwater discharges via one or more components of your MS4 conveyance system. Such conveyance components include, but are not limited to pipes, ditches (owned and operated as part of your MS4), swales, gutters, streets, curbs, curb cuts, and man-made channels. This is an inventory of all ponds within the MS4, including private ponds that receive stormwater from an MS4 conveyance and those private ponds that discharge to the MS4. To avoid duplication, each MS4 permittee is responsible for the ponds and discharges to water bodies within their own jurisdictional boundary (e.g. MS4 college within an MS4 city). For purposes of this inventory, the location(s) where stormwater enters a storm pond is defined as an inlet and the location where stormwater leaves the pond is called an outlet. The points where stormwater discharges to a natural water body (receiving water) or another regulated MS4 are called stormwater outfalls. This inventory does not include: • water bodies that receive only direct stormwater drainage through overland flow and/or conveyance components that are not part of your MS4 system • structural pollution control devices such as sump manholes, grit chambers, separators, infiltration trenches and other small settling or filtering devices wq-strm4-31 May 2011 Minnesota Pollution Control Agency • 520 Lafayette Rd. N., St. Paul, MN 55155-4194 • www.pca.state.mn.us 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats Water Body ID#: Two types of water bodies will need ID#s. 1) Permittee unique ID# for storm ponds: a permittee may use their own ID# numbering system to identify storm ponds; if you do not have a numbering system, you must create one. 2) There are two options for the identification of all other water bodies (receiving waters). a) Use the Outfall ID# and common name for the water body; or b) Use a State level ID# system for other water bodies when it exists; examples include public water #s, Minnesota Department of Natural Resources (DNR) lake #s, wetland survey #s, and Assessment Unit ID (AUID) #s (for stream, river, or ditch segments). The state is developing a universal numbering system for all types of waters (watershed ID) but this system will not be available in time for the inventory. The DNR website has many of the existing water body ID data sets and maps. Field Title Field Guidance Entry Options Entry Option Guidance Select the option that is appropriate Constructed pond Purpose for stormwater treatment for each water body type; select 1 of 2 treatment options, or specify the public water and insert the common Constructed wetland Purpose for stormwater treatment name (perennial waters traditionally Water Body Type have better identification than intermittent waterways; where a Identify name of rivers, Linear waters- provide common common name cannot be obtained streams, creeks, ditches, name for these public waters with reasonable effort, enter intermittent or ravines Identify name of lakes, Other public water bodies -provide "Unnamed wetland; Unnamed pond; Unnamed lake"). ponds, or wetlands common name. Indentify location of water bodies To minimize errors and provide receiving discharges; enter a location greater accuracy, conversion of data point in the approximate center. existing data to UTM is preferred. Linear waters - 2 options exist for A widely -recognized coordinate location based on the discharge system must be used such as location (outfall): a) enter the AUID# Latdata from a GIS data base or a county Water Body Location for the segment; orb) use (X, Y) coordinates of Outfall location. (under ate system Coordinate coordinate system converted to y UTM. For wetlands, ponds, & water quality rules, an intermittent lakes provide (X, Y) coordinates stream or ravine is considered a in approximate center; for linear water of the state, therefore the waters, use (X, Y) coordinates of outfall is at the point where a the Outfall. Township and Range discharge enters the channel). numbers are not coordinates. Assign an identification number to all discharge points (outfalls) from the MS4 to public waters or the point where a stormwater discharge enters and remains in another MS4 to the receiving water. Outfall Inspections Each MS4 must use a unique Outfall ID# are required under the 2006 MS4 Unique ID# numbering system. Permit. (Note: Outfall identification # and location is a permit requirement in the 2011/12 permit. This data element was added to this inventory as a location option - see option b. in water body ID section). Outfall Location Provide the location information for each outfall. X,Y Coordinate of outfall See location note above for coordinate system. Year constructed Use best available data. For Year connected stormwater ponds enter the year (use for water bodies — not Year Put in Service constructed. For MS4 connections to other water bodies (outfalls) enter constructed ponds) if unknown, leave field blank year outfall constructed. If no history is available leave field empty. stormwater Pond Inventory Guidance wq-strm4-31 •May 2011, tVlinh0skt#ti?Allution JA linens Page 2 of 4ay Field Title Field Guidance Entry Options Entry Option Guidance City County Township Enter appropriate owner type; this Watershed District Ownership data is most important for constructed facilities as all public waters are state owned. For ponds with potential joint ownership, or those with a maintenance agreement, select the Private Examples: home owners association, private college, business, commercial or industrial land use Nontraditional MS4 MNDOT, public colleges, prisons, etc. ownership type that represents the entity with operational control. Note: public water ownership is not based on surrounding property ownership. State (all other public waters) Where information cannot be obtained with reasonable effort, leave field empty. MS4 operators are responsible for City County maintaining all of their ponds and outfalls. For storm ponds, enter the name of the entity responsible for Township Watershed District operation and maintenance of a Maintenance Responsibility& Authority constructed facility or outfall to a public water. *Notes: a) work (maintenance) within a public water or water of the state Private Nontraditional MS4 MNDOT, public colleges, prisons, etc. State (all other public waters) *A permit must be obtained for work in State owned public waters usually requires a permit or other regulatory approval; b) public water ownership is not based on surrounding property ownership. Leave field empty if unknown. Enter the approximate surface area Size (in acres) at normal water level as established by the outlet; for a dry Units = Acres pond enter area for bottom of basin. Appendix N of MN Stormwater Manual (pages 875-876) provides Water quality criteria to assist in determining if a pond is performing a water quality function. List only if discharge of WQ-volume Ponds may be assigned multiple Y 9 p functions. Select appropriate function(s) by entering a "1" for Rate control less than or equal to 5.66 cfslac pond surface area. This should be the primary function for dry ponds. Flood control Minimum capacity of a 10 year storm event Water Body Function primary function, or "2" for secondary function. Best professional judgment should be used to classify a wetland as a natural water body unless documentation exists to demonstrate otherwise. Classify public waters as InfiltrationNolume control In order to list this function for a wet pond, must be able to demonstrate infiltration with monitoring data or study results. Part of the system but does not natural water bodies. No control function reasonably meet design requirements for any of the options for a function. Public waters should be designated Natural water body with this option to ensure all water bodies have a function entered. If unknown leave field empty. Stormwater Pond Inventory Guidance • wq-strm4-31 • May 2011 if InhstgPvhutlon Page 3 of 4 '�Qnit�il.'ltancy Field Title Field Guidance Entry Options Entry Option Guidance Identify the number of places where stormwater enters each pond. These Number of inlets to may be connections via pipes, ditches the storm pond (owned & operated as part of your Enter the number MS4), swales, man-made channels, etc. For example, this may be the number of pipe inlets to a pond. Number of outlets Identify the number of places where from the storm pond stormwater leaves the pond. Do not Enter the number include emergency overflow outlets. Stormwater Pond Inventory Guidance • wq-strm4-31 • May 2011 A1VftnheokaFallu3ton Page 4 of 4 'Cantrpl'ency ITEM 5_9 Halcanson 111. Anderson September 20, 2011 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com RE: Phase 1 Inventory Required by MPCA Dear Honorable Mayor and City Council: In response to the concern over soil contamination in stormwater ponds the MPCA is requiring a Phase 1 Inventory. A Phase 1 Inventory consists of indentifying all water bodies that receive stormwater and ultimate outfall of that stormwater. This information will be used to help quantify the potential costs to dredge contaminated soils (i.e. coal tar residual and others). It will also allow cities and the state to possibly contain any spills before they reach the ultimate outfall. This is an unfunded mandate and has potentially two more stages. Phase 2 will likely require cross sectioning of all stormwater ponds. Phase 3 will likely require dredging of any ponds that have filled with sediment to the point where they are ineffective in treating stormwater. The MPCA has set a deadline of January 2012 for Phase 1. A vast majority of the work for Phase 1 can be completed by reviewing aerials, construction plans and previous stormwater studies. The information would be entered into the City's GIS system. I have attached some maps and a spreadsheet showing information we gathered to meet the requirement for another City. I have written a proposal for the Council's consideration. 35 Honorable Mayor and City Council September 20, 2011 Page 2 If you have any questions please call me at 763-852-0478. Sincerely, Hakanson Anderson Ronald J. a Xer, Citngineer RJW:dmb cc: Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Hakanson Anderson ot901hmcc - Phase I Inventory 1 1 1-1 akan c on Main Office: 1 1.7 1 1 3601 Thurston Avenue, Anoka, MN 55303 35 Anderson Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com September 20, 2011 Honorable Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Proposal for Preparing Phase 1 Inventory Dear Honorable Mayor and City Council: We are pleased to submit a proposal for assisting you with preparing the Phase 1 Inventory for your storm sewer system. The Phase 1 Inventory is required by Chapter 172, Sec. 28 of the 2009 Regular Session Laws (attached). This is a multi -stage inventory. Stage 1 generally consists of identifying all water bodies that receive storm water within the City and providing ten data fields for each water body in a (spreadsheet) form provided by the MPGA. The guidance material for completing Stage 1 of the inventory is attached. Stage 1 has a completion date of January 2012. Stage 2 will most likely consist of cross -sectioning all storm water ponds to determine if they still have the permanent pool required to effectively treat the storm water. No timeline for completion of this task has been set. Stage 3 will most likely consist of dredging ponds that have filled with sediment, or do not have the required permanent pool volume to effectively treat the storm water. No timeline for completion for this task has been set. Estimated Budget We would propose to prepare the Phase 1 Inventory for a maximum cost not -to -exceed of $6,000. Sincerely, Hakanson Anderson J. Wggn City RJW:dmb cc: Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director ot901 hmcc - Proposal for Preparing Phase 1 Inventory Sec. 28. PREVENTION OF WATER POLLUTION FROM POLYCYCLIC AROMATIC HYDROCARBONS. (a) By January 15, 2010, the commissioner of the Pollution Control Agencysll notify state agencies and local units of government of the potential for contamination of constructed storm water ponds and wetlands or natural ponds used for the collection of storm water via constructed conveyances with polycyclic aromatic hydrocarbons from the use of coal tar sealant products. For the purpose of this section, a storm water pond is a treatment pond constructed and operated for water quality treatment, storm water detention, and flood control. Storm water ponds do not include areas of temporary ponding, such as ponds that exist only during a construction project or short-term accumulations of water in road ditches. (b) By January 15, 2010, the commissioner of the Pollution Control Agency shall establish a schedule and information requirements for state agencies and local units of government regulated under a national pollutant discharge elimination system or state disposal system permit for municipal separate storm sewer systems to report to the commissioner of the Pollution Control Agency on all storm water ponds and other waters defined in paragraph (a) located within their jurisdiction. (c) The commissioner of the Pollution Control Agency shall develop best management practices for state agencies and local units of government regulated under a national pollutant discharge elimination system or state disposal systempermit for municipal separate storm sewer systems treating or cleaning up contaminated sediments in storm water ponds and other waters defined under paragraph (a) and make the best management practices available on the agency's Web site. As part of the development of the best management practices, the commissioner shall; (1) sample a set of storm water pond sediments in residential, commercial, and industrial areas for polycyclic aromatic hydrocarbons and other contaminants of potential concern; (2) investigate the feasibility of screening methods to provide more cost-effective analytical results and to identify which kinds of ponds are likely to have the highest concentrations of polycyclic aromatic hydrocarbons; and (3) develop guidance on testing, treatment, removal, and disposal of polycyclic aromatic hydrocarbon contaminated sediments. (d) The commissioner of the Pollution Control Agency shall incorporate the requirements for inventory and best management practices specified in paragraphs b and (c) into the next permitting cycle for the national pollutant discharge elimination system or state disposals stem permit for municipal separate storm sewer systems. � w(16sata-Pollution Stormwater Pond ontr_ilgerlcy Inventory Guidance For Municipal Separate Storm Sewer Systems This inventory is required by Chapter 172, Sec. 28 of the 2009 Session Laws and is required to be incorporated into the 2011/12 revision of the National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) Municipal Separate Storm Sewer Systems (MS4) General Permit. The purpose of this inventory is to identify all stormwater ponds, wetlands and other natural water bodies impacted by the collection, treatment and conveyance of stormwater. Natural water bodies may have received polycyclic aromatic hydrocarbons (PAHs), and other types of contamination as a result of discharges from the stormwater conveyance system. Information previously gathered for MS4 permit compliance purposes such as mapping the stormwater management system, stormwater management planning, inspections and maintenance activity should be used to help complete the inventory. This is Stage 1 of a multi -stage inventory process. Stage 1 requirements include: • Identification of ponds and other waters that receive stormwater discharges from a stormwater conveyance system. Assign identification (ID) numbers to constructed ponds and constructed wetlands (hereafter "storm ponds" is an inclusive term and includes constructed wetlands); similarly identify water bodies receiving stormwater discharges such as lakes, natural ponds, wetlands, rivers, streams, creeks, ditches or ravines using common names and outfall locations or other unique identifiers as described later. • location of each stormwater facility • water surface area of each stormwater facility • number of inlets and outlets associated with the conveyance system to and from each storm pond The table on the following pages provides the inventory requirements and guidance on the options for data elements required by this inventory. Schedule for Meeting the Inventory Requirements The original notice provided in January 2010 indicated that inventory would be due June 1, 2011, when the revised MS4 General Permit was expected to be reissued. The original schedule provided approximately 18 months to gather data prior to the inventory due date. The revised MS4 General Permit is currently projected to be reissued in January of 2012 and the inventory would be due no more than 30 days after the effective date of the revised MS4 General Permit. For information on the inventory requirements, contact the Municipal Stormwater Unit at the Minnesota Pollution Control Agency at 651-296-6300 or 800-657-3864, or online at lnttp://www.pca.state.inn.us. MS4 Stormwater Pond Inventory Data Requirements Original: January 15, 2010 General Guidance: Use only the data entry options provided in this guidance; if the available options are not appropriate or if no information is available for a water body, leave the data field blank (do not enter "NA" or some other code). Include all storm ponds and natural water bodies within the jurisdiction of your MS4 that receive stormwater discharges via one or more components of your MS4 conveyance system. Such conveyance components include, but are not limited to pipes, ditches (owned and operated as part of your MS4), swales, gutters, streets, curbs, curb cuts, and man-made channels. This is an inventory of all ponds within the MS4, including private ponds that receive stormwater from an MS4 conveyance and those private ponds that discharge to the MS4. To avoid duplication, each MS4 permittee is responsible for the ponds and discharges to water bodies within their own jurisdictional boundary (e.g. MS4 college within an MS4 city). For purposes of this inventory, the location(s) where stormwater enters a storm pond is defined as an inlet and the location where stormwater leaves the pond is called an outlet. The points where stormwater discharges to a natural water body (receiving water) or another regulated MS4 are called stormwater outfalls. This inventory does not include: water bodies that receive only direct stormwater drainage through overland flow and/or conveyance components that are not part of your MS4 system structural pollution control devices such as sump manholes, grit chambers, separators, infiltration trenches and other small settling or filtering devices Mav 2011 Minnesota Pollution Control Agency 520 Lafayette Rd, N., St. Paul, MN 55155-4194 • www.pca.state.mn.us 651-296-6300 • 800-657-3864 TTY 651-282-5332 or 800-657-3864 • Available in alternative formats Water Body ID#: Two types of water bodies will need ID#s. 1) Permittee unique ID# for storm ponds: a permittee may use their own 1D# numbering system to identify storm ponds; if you do not have a numbering system, you must create one. 2) There are two options for the identification of all other water bodies (receiving waters). a) Use the Outfall ID# and common name for the water body; or b) Use a State level ID# system for other water bodies when it exists; examples include public water #s, Minnesota Department of Natural Resources (DNR) lake #s, wetland survey #s, and Assessment Unit ID (AUID) #s (for stream, river, or ditch segments). The state is developing a universal numbering system for all types of waters (watershed ID) but this system will not be available in time for the inventory. The DNR website has many of the existing water body ID data sets and maps. Field Title Field Guidance Entry Options Entry Option Guidance Select the option that is appropriate Constructed pond Purpose for stormwater treatment for each water body type; select 1 of 2 treatment options, or specify the public water and insert the common Constructed wetland Purpose for stormwater treatment name (perennial waters traditionally Water Body Type have better identification than intermittent waterways; where a of rivers Identify name , Iden Linear waters- provide common common name cannot be obtained streams, creeks, ditches, intermittent or ravines name for these public waters with reasonable effort, enter Identify name of lakes, Other public water bodies -provide "Unnamed wetland; Unnamed pond; Unnamed lake"). ponds, or wetlands common name. Indentify location of water bodies To minimize errors and provide receiving discharges; enter a location greater accuracy, conversion of data point in the approximate center. existing data to UTM is preferred. Linear waters - 2 options exist for A widely -recognized coordinate location based on the discharge system must be used such as location (outfall): a) enter the AUID# Lat/long data from a GIS data base or a county Water Body Location for the segment; or b) use (X, Y) coordinates of Outfall location. (under Coordinate system coordinate system converted to UTM. For wetlands, ponds, & water quality rules, an intermittent lakes provide (X, Y) coordinates stream or ravine is considered a in approximate center; for linear water of the state, therefore the waters, use (X, Y) coordinates of outfall is at the point where a the Outfall. Township and Range discharge enters the channel). numbers are not coordinates. Assign an identification number to all discharge points (outfalls) from the MS4 to public waters or the point where a stormwater discharge enters and remains in another MS4 to the receiving water. Outfall inspections Each MS4 must use a unique Outfali ID# are required under the 2006 MS4 Unique ID# numbering system. Permit. (Note: Outfall identification # and location is a permit requirement in the 2011/12 permit. This data element was added to this inventory as a location option - see option b. in water body ID section). Outfall Location Provide the location information for X,Y Coordinate of outfall See location note above for coordinate system. each outfall. Year constructed Use best available data. For Year connected stormwater ponds enter the year (use for water bodies — not Year Put in Service constructed. For MS4 connections to other water bodies (outfalls) enter constructed ponds) if unknown, leave field blank year outfall constructed. If no history is available leave field empty. Stormwater Pond Inventory Guidance • wq-strm4-31 • May 2011 M- inhg �taPollutten Page 2 of 4 fiarrttal;Agency Field Title Field Guidance Entry Options Entry Option Guidance City County Township Enter appropriate owner type; this Watershed District Ownership data is most important for constructed facilities as all public waters are state owned. For ponds with potential joint ownership, or those with a maintenance agreement, select the Private Examples: home owners association, private college, business, commercial or industrial land use Nontraditional MS4 MNDOT, public colleges, prisons, etc. ownership type that represents the entity with operational control. Note: public water ownership is not based on surrounding property ownership. State (all other public waters) Where information cannot be obtained with reasonable effort, leave field empty. MS4 operators are responsible for City County maintaining all of their ponds and outfalls. For storm ponds, enter the name of the entity responsible for Township Watershed District operation and maintenance of a Maintenance Responsibility& Authority constructed facility or outfall to a public water. *Notes: a) work (maintenance) within a public water or water of the state Private Nontraditional MS4 MNDOT, public colleges, prisons, etc. State (all other public waters) *A permit must be obtained for work in State owned public waters usually requires a permit or other regulatory approval; b) public water ownership is not based on surrounding property ownership. Leave field empty if unknown. Enter the approximate surface area Size (in acres) at normal water level as established by the outlet; for a dry Units = Acres pond enter area for bottom of basin. Appendix N of MN Stormwater Manual (pages 875-876) provides Water quality criteria to assist in determining if a pond is performing a water quality function. List only if discharge of WQ-volume Ponds may be assigned multiple Y 9 P functions. Select appropriate function(s) by entering a "1" for Rate control less than or equal to 5.66 cfs/ac pond surface area. This should be the primary function for dry ponds. Water Body Function primary function, or "2" for secondary function. Best professional judgment should be used to classify a wetland as a natural water body unless documentation exists to demonstrate otherwise. Classify public waters as Flood control Minimum capacity of a 10 year storm event InfiltrationNolume control In order to list this function for a wet pond, must be able to demonstrate infiltration with monitoring data or study results. Part of the system but does not natural water bodies. No control function reasonably meet design requirements for any of the options for a function. Public waters should be designated Natural water body with this option to ensure all water bodies have a function entered. If unknown leave field empty. Stormwater Pond Inventory Guidance • wq-strm4-31 • May 2011 esPage 3 of 401-IZoio 1i risy Field Title Field Guidance Entry Options Entry Option Guidance Identify the number of places where stormwater enters each pond. These Number of inlets to may be connections via pipes, ditches the storm pond (owned & operated as part of your Enter the number MS4), swales, man-made channels, etc. For example, this may be the number of pipe inlets to a pond. Number of outlets Identify the number of places where from the storm pond stormwater leaves the pond. Do not Enter the number include emergency overflow outlets. Stormwater Pond Inventory Guidance • wq-strm4-31 • May 2011jo inheokjg)lNtion Page 4 of 4 +turif?I;ecy Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4194 MS4 Stormwater Pond Inventory Form Municipal Separate Storm Sewer Systems (MS4) Program Doc Type: Plans/Specifications/Maps wq-strm4-30 • 617111 • www.pca.state.mn.us • Available in altematwe formats • 651-295-6300 • 800-657-3664 • TTY 651-282-5332 or 800-657-3864 Page 1 of 22 Waterbody Location Outfall Location Water Body Function c m E o c T a 0 m T O 6 j LL U Date form O C O p m 6 c ; o Name of MS4 Permittee completed Water Body ID # Water Body Type Water Body Common Name Coordinate System X Coord. Y Coord. Outfall ID # X Coord. Y Coord. Year In Service lownership Maintenance Responsibility & Authority Size ° = C U 0 z s # of Outlets # of Inlets NAD 1983 Lambert City of Nowthen 9/14/2011 WT -01-1 Wetland Unnamed Wetland Conformal Conic 465156.29 227222 OF1-1 464287.8 227031.697 Unknown State State 195 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-1 Wetland Unnamed Wetland Conformal Conic 453933.74 225105 OF35-2 463370.7 196239.573 Unknown State State 26 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-10 Wetland Unnamed Wetland Conformal Conic 455750.73 225038 OF35-2 1 463370.7 196239.573 Unknown State State 11 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-11 Wetland Unnamed Wetland Conformal Conic 455969.98 223841 OF35-2 463370.7 196239.573 Unknown State State 28 1 1 2 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-12 Wetland Unnamed Wetland Conformal Conic 456853.4 223752 OF35-2 463370.7 196239.573 Unknown State State 95 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-13 Wetland Unnamed Wetland Conformal Conic 455669.48 223243 OF35-2 463370.7 196239.573 Unknown State State 123 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-14 Wetland Unnamed Wetland Conformal Conic 457483.98 223379 OF35-2 463370.7 796239.573 Unknown State State 15 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT --03-15 Wetland Unnamed Wetland Conformal Conic 457978.85 223124 OF35-2 463370.7 196239.573 Unknown State State 73 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-16 Wetland Unnamed Wetland Conformal Conic 457853.221 226103 OF3-2 457781.5 227490.18 Unknown State State 3 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-2 Wetland Unnamed Wetland Conformal Conic 453749.18 223339 OF35-2 463370.7 196239.573 Unknown State State 250 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-3 Wetland Unnamed Wetland Conformal Conic 453484.51 222721 OF35-2 463370.7 196239.573 Unknown State State 62 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-4 Wetland Unnamed Wetland Conformal Conic 453230.81 223790 OF35-2 463370.7 196239.573 Unknown State State 47 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-5 Wetland Unnamed Wetland Conformal Conic 456377.24 225495 OF3-2 457781.5 227490.18 Unknown State State 338 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT --03-6 Wetland Unnamed Wetland Conformal Conic 457041.9 226354 OF3-2 457781.5 227490.18 Unknown State State 419 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-7 Wetland Unnamed Wetland Conformal Conic 457112.36 225431 OF3-2 457781.5 227490.18 Unknown State State 90 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-8 Wetland Unnamed Wetland Conformal Conic 457777.88 225152 OF3-2 457781.5 227490.18 Unknown State State 297 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -03-9 Wetland Unnamed Wetland Conformal Conic 457985.93 227149 OF3-2 457781.5 227490.18 Unknown State State 143 1 1 1 NAD 1963 Lambert City of NoMhen 9/14/2011 WT --05-1 Wetland Unnamed Wetland Conformal Conic 442739.82 223477 OF35-2 463370.7 196239.573 Unknown State State 438 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -05-2 Wetland Unnamed Wetland Conformal Conic 444336.26 223764 OF35-2 463370.7 196239.573 Unknown State State 210 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -05-3 Wetland Unnamed Wetland Conformal Conic 442395.63 224478 OF35-2 463370.7 196239.573 Unknown State State 19 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -06-1 Wetland Unnamed Wetland Conformal Conic 440321.97 223528 OF35-2 463370.7 196239.573 Unknown State State 461 1 1 3 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -06-2 Wetland Unnamed Wetland Conformal Conic 441476.65 223507 OF35-2 463370.7 196239.573 Unknown State State 76 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -06-3 Wetland Unnamed Wetland Conformal Conic 440849.14 225217 OF35-2 463370.7 196239.573 Unknown State State 54 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -07-1 Wetland Unnamed Wetland Conformal Conic 441727.62 222206 OF35-2 463370.7 196239.573 Unknown State State 2570 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -07-2 Wetland Unnamed Wetland Conformal Conic 442316.23 220849 OF35-2 463370.7 196239.573 Unknown State State 13 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -07-3 Wetland Unnamed Wetland Conformal Conic 441736.23 220442 OF35-2 463370.7 196239.573 Unknown State State 113 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -07-4 Wetland Unnamed Wetland Conformal Conic 441579.2 220751 OF35-2 463370.7 796239.573 Unknown State State 11 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -07-5 Wetland Unnamed Wetland Conformal Conic 438630.57 218315 OF35-2 463370.7 196239.573 Unknown State State 1943 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -08-1 Wetland Unnamed Wetland Conformal Conic 447089.43 220276 OF35-2 463370.7 196239.573 Unknown State State 130 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -08-2 Wetland Unnamed Wetland Conformal Conic 445865.41 218442 OF35-2 463370.7 196239.573 Unknown State State 76 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -08-3 Wetland Unnamed Wetland Conformal Conic 446121.22 217957 OF35-2 463370.7 196239.573 Unknown State State 85 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 147-08-4 Wetland Unnamed Wetland Conformal Conic 446813.48 217448 OF35-2 463370.71 196239.573 1 Unknown State State 109 11 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -08-5 Wetland Unnamed Wetland Conformal Conic 442446.04 219233 OF35-2 463370.7 196239.573 Unknown State State 811 1 1 1 NAD 1983 Lambert City of Nowthen 9/14/2011 WT -08-6 Wetland Unnamed Wetland Conformal Conic 443707.21 217626 OF35-2 463370.7 196239.573 Unknown State State 38 1 1 1 wq-strm4-30 • 617111 • www.pca.state.mn.us • Available in altematwe formats • 651-295-6300 • 800-657-3664 • TTY 651-282-5332 or 800-657-3864 Page 1 of 22 ITEM 6_1 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: September 21, 2011 RE: Website and Logo Redesign Background: At a recent budget meeting, the Council identified $25,000 in 2011 and 2012 Council Contingency funds for updating the City's website. Updating the website is a high priority for several reasons; it is the City's most visible and readily available source for information and it is a critical component of economic development marketing. This is an ideal opportunity to also update the City's logo, which it is a prominent part of the website, to reflect Otsego's identity. Proposals for both the website and logo update are attached. The proposed cost for the two contracts is $5,475, well below the $25,000 previously discussed. Currently, the City's website is hosted by GovOffice. This has worked well thus there is no reason to change providers. Therefore, only proposal attached for the website redesign is from GovOffice. I spoke with GovOffice sales staff to outline what Otsego expects to accomplish with the website update and to apprise him of the staff available to assist with the update. Following discussion, it was clear that the option that will best meet the City's needs is the Premier Design package. This option provides the level of graphic design assistance, creativity, and flexibility that will ensure an outstanding end product. The cost for this redesign package is $4,200. Following completion of the website update, City staff will still be responsible for website changes and updates of content including adding and removing information. In order to ensure consistency and to control the website content, a website content/change approval process has been developed that will be put in place along with the website update. The City Clerk will be responsible for approving all changes to the website. Since the logo is such a prominent part of the website, it is an opportune time to refresh the logo to better represent Otsego's brand as well. That way both the new logo and new website could roll out together. If the Council agrees to update the logo, the new logo would be used on the website and any new logo items purchased; it would not replace the existing logo on signage, the water towers, and other more permanent applications until the item needs to be replaced or maintained. Consequently, the initial cost will be only for the contract to update the logo. Finally, the Administrative Subcommittee supported updating both the website and the logo and approving the contracts as proposed. Further, the Subcommittee suggested a meeting of all city commissions to provide input in the development and selection of the logo. A joint meeting of the City Council, Planning Commission, Parks and Recreation Commission, Heritage Preservation Commission, and Police Commission is proposed for November 7 at the Public Works Facility for that purpose. Recommendation: The Administrative Subcommittee and staff recommend approval of the two proposals as attached at a cost of $5,475. Staff requests authorization to spend up to an additional $550 for artwork preparation services from Kim Welter if needed. Actions: 1. Motion to approve Premium Website Custom Design services with GovOffice. 2. Motion to approve proposal from Kim Welter for Logo Services. 3. Motion to approve up to $550 in website artwork preparation services from Kim Welter. 4. Motion to call a special City Council meeting for 7:00 p.m. (or other time as set by the Council) November 7, at the Public Works Facility for the purpose of meeting with all City commissions to discuss City logo, brand, and marketing. Attachments: • GovOffice Web Design Packages Summary • Proposal from Kim Welter Graphic Designer for Logo Services • Proposal from Kim Welter Graphic Designer for Website Artwork Preparation 2 ITEM 6.1 REQUEST FOR COUNCIL ACTION CITY OF �. OTSEGO ON THE GREAT RIVER ROAD TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: September 21, 2011 RE: Website and Logo Redesign Background: At a recent budget meeting, the Council identified $25,000 in 2011 and 2012 Council Contingency funds for updating the City's website. Updating the website is a high priority for several reasons; it is the City's most visible and readily available source for information and it is a critical component of economic development marketing. This is an ideal opportunity to also update the City's logo, which it is a prominent part of the website, to reflect Otsego's identity. Proposals for both the website and logo update are attached. The proposed cost for the two contracts is $5,475, well below the $25,000 previously discussed. Currently, the City's website is hosted by GovOffice. This has worked well thus there is no reason to change providers. Therefore, only proposal attached for the website redesign is from GovOffice. I spoke with GovOffice sales staff to outline what Otsego expects to accomplish with the website update and to apprise him of the staff available to assist with the update. Following discussion, it was clear that the option that will best meet the City's needs is the Premier Design package. This option provides the level of graphic design assistance, creativity, and flexibility that will ensure an outstanding end product. The cost for this redesign package is $4,200. Following completion of the website update, City staff will still be responsible for website changes and updates of content including adding and removing information. In order to ensure consistency and to control the website content, a website content/change approval process has been developed that will be put in place along with the website update. The City Clerk will be responsible for approving all changes to the website. Since the logo is such a prominent part of the website, it is an opportune time to refresh the logo to better represent Otsego's brand as well. That way both the new logo and new website could roll out together. If the Council agrees to update the logo, the new logo would be used on the website and any new logo items purchased; it would not replace the existing logo on signage, the water towers, and other more permanent applications until the item needs to be replaced or maintained. Consequently, the initial cost will be only for the contract to update the logo. Finally, the Administrative Subcommittee supported updating both the website and the logo and approving the contracts as proposed. Further, the Subcommittee suggested a meeting of all city commissions to provide input in the development and selection of the logo. A joint meeting of the City Council, Planning Commission, Parks and Recreation Commission, Heritage Preservation Commission, and Police Commission is proposed for November 7 at the Public Works Facility for that purpose. Recommendation: The Administrative Subcommittee and staff recommend approval of the two proposals as attached at a cost of $5,475. Staff requests authorization to spend up to an additional $550 for artwork preparation services from Kim Welter if needed. Actions: 1. Motion to approve Premium Website Custom Design services with GovOffice. 2. Motion to approve proposal from Kim Welter for Logo Services. 3. Motion to approve up to $550 in website artwork preparation services from Kim Welter. 4. Motion to call a special City Council meeting for 7:00 p.m. (or other time as set by the Council) November 7, at the Public Works Facility for the purpose of meeting with all City commissions to discuss City logo, brand, and marketing. Attachments: • GovOffice Web Design Packages Summary • Proposal from Kim Welter Graphic Designer for Logo Services • Proposal from Kim Welter Graphic Designer for Website Artwork Preparation 2 Comparison of Custom Graphic Web Design Packages * "Upon request" means the deliverable is included at no additional charge. However, you are not required to have it incorporated into your customized design. Sales@GovOffice.com Toll -Free: 877-564-4979, Press 3 www.govoffice.com/design Budget Value Progressive Premium One-time only cost $600 $1200 $2000 $4200 Number of drafts 2 2 2 3 Number of revisions to the selected draft 1 2 2 3 Total custom banners, including the home 1 1 Up to 3 Up to 5 page banner Number of images inserted into the Up to 4 Up to 4 Up to 12 Up to 20 custom banner(s) Shortcut URLs None None 2 4 Custom color scheme Yes Yes Yes Yes Adjustment of size to the menu, sidebar, No Upon request* Upon request* Upon request* and footer Add rollover navigation feature No Upon request* Upon request* Upon request* Add split -navigation feature No Upon request* Upon request* Upon request* Add liquid display or background color No Upon request* Upon request* Upon request* Choice of placement of the "Search" box No No Upon request* Upon request* Creation of Favicon No No No Upon request* Display "Today's Date Is..." within banner No No No Upon request* Dynamic breadcrumbs No No No Upon request* * "Upon request" means the deliverable is included at no additional charge. However, you are not required to have it incorporated into your customized design. Sales@GovOffice.com Toll -Free: 877-564-4979, Press 3 www.govoffice.com/design The Premium Solution ($4200 one-time cost) Our most comprehensive and "brand -focused" service, the Premium Solution delivers a tailor-made, first class design that will help make your Website the model of excellence in your region. The Premium Solution typically is selected by organizations that consider "look and feel" and advanced design features essential in establishing and growing their Internet presence. Overview: The GovOffice Design Team will engage in a full-service design process with the customer. The final version of the design will originate from totally unique drafts (as opposed to the Budget, Value and Progressive options, where the final design is an enhanced stock template from the Design Center). As GovOffice applies the customer's feedback and suggestion for improvement, the fully customized design will strengthen over the course of multiple revisions. Service Includes: • 3 draft, 3 revision process • All drafts are unique (not limited by the layout or functional properties of a stock template) • 1 fully customized banner for the home page (up to 4 images) • Up to 4 additional customized banners containing up to 4 images per banner (16 total) • 4 shortcut URLs to accompany the 4 additional custom banners • Development of an effective color scheme, including multiple colors • Adjustment of size to the menu, sidebar, and footer areas, as needed • Rollover ("pop out") menu feature, upon request, for simplified navigation of the Website • Split -Navigation feature (vertical and horizontal display of menu items), upon request • Liquid display (design stretches or condenses to fit any computer monitor's resolution) or a background color, upon request • Choice of placement of the "Search" box, upon request • Creation and implementation of a Favicon ("favorites icon") to the URL bar, upon request • Implementation of "Today's Date Is..." display to home page banner, upon request • Addition of dynamic breadcrumbs, upon request, for enhanced site navigation Process: The Premium Solution is a 3 draft, 3 revision process. This means that the GovOffice Design Team will create three totally unique drafts that reflect the goals and objectives shared by the customer during the initial interview. When ready, the drafts will be submitted to the customer for evaluation. Upon selection of the preferred draft (1 out of the 3) by the customer, GovOffice will further develop it with up to three more rounds of revision before asking for final approval. Important Notice Regarding All Design Packages ✓ A custom design serves as a "skin" that lays over new or existing Web content to give the site a unique, professional look. Design packages involve the development of customized graphics only. The service packages do not include transfer of Web content—text, documents, etc.—from the customer's existing site to the new site by the GovOffice staff. ✓ GovOffice strives to complete every custom design project as efficiently as possible. The key to success is active customer participation and responsiveness throughout the entire project—from communicating ideas and sending image files to the Design Team, to selecting your preferred draft and requesting edits, and lastly giving a clear, final approval. Sales@GovOffice.com Toll -Free: 877-564-4979, Press 3 www.govoffice.com/design 4 kim WELTER GRAPHIC designer ESTIMATE FOR CREATIVE SERVICES DATE: 09.01.11 CLIENT: City of Otsego C/O Dan Licht and Lori Johnson 8899 Nashua Ave. NE Otsego, MN 55330 JOB DESCRIPTION: City of Otsego Logo Price includes: -5-7 black/white options OR 3-5 color options •2 rounds of tweaks (add color if BW logo selected) to logos selected for presentation to Council •Preparation of selected logos for presentation to Council •2-3 rounds of tweaks to final logo •Final files prepared for office use in Word, Excel, PowerPoint ESTIMATE TOTAL: $1275 Thank You.► 15396 81st Court NE Otsego, MN 55330 763.238.0639 maxkimwelter@msn.com kim WELTER GRAPHIC designer ESTIMATE FOR CREATIVE SERVICES DATE: 09.01.11 CLIENT: City of Otsego C/O Dan Licht and Lori Johnson 8899 Nashua Ave. NE Otsego, MN 55330 JOB DESCRIPTION: City of Otsego: Website Artwork Prep Hourly Rate I will provide an an additional estimate in hours per artwork request HOURLY RATE: $55 per hour Thank You! 15396 81st Court NE Otsego, MN 55330 763.238.0639 maxkimwelter@msn.com ITEM 6_2 REQUEST FOR COUNCIL ACTION CITY OF TSEGO ON THE GREAT RIVER ROAD MEMORANDOM TO: Otsego Mayor and City Council FROM: Gary Groen, Finance Director DATE: September 21, 2011 RE: G.O. Refunding Bonds 2011 Background and Financial Issues: The City staff has been working with Northland Securities to review and take advantage of the opportunity to refinance the remaining portion of the G.O. Improvement Bonds, Series 2006B. The bonds were originally issued to finance the Queens Avenue improvements and the CSAH 39 and 42 improvements. It was anticipated the 2006 improvement bonds would be repaid with street access fees from residential development in the area east of Queens Avenue and special assessments in the CSAH 39 and 42 development areas. Many of the assessments were deferred until development and others have remained unpaid to date. A portion of this issue was refinanced in 2010 to take advantage of lower interest rates, restructure a portion of the issue and improve the cash flow. The City now has the opportunity to take advantage of a refinancing opportunity for the remaining balance of the G.O. Improvement Bonds, Series 2006B. The current estimates for the refinancing opportunity will result in debt service savings of $250,000 over the remaining life of the issue. See page two of the attached information prepared by Northland Securities. Page Three reflects the projected bond coupon interest rates ranging from .75% for 2015 maturities to 3.25% maturities in 2028. Bond coupon rates of the original bond issue in 2006 ranged from 4.0% for 2015 maturities to 4.375% maturities in 2028. Recommendation: Various refinancing debt structures have been reviewed during the evaluation process. Because the potential savings of these transactions is sensitive to interest rate fluctuations, staff recommends the City Council direct staff to proceed with the refinancing of the remaining original outstanding bonds of the G.O. Improvement Bonds, Series 2006B. The Resolution that is attached with this memo for your consideration authorizes the City Administrator and the Finance Director to execute the bond purchase agreement so long as the bond proceeds do not exceed $4,680,000, the total savings is at least $172,000 and the savings meets the 3% test as set forth in Minnesota Statutes. If you have any questions, please contact me. Possible Actions: 1. Motion to Direct Staff to Proceed with Refinancing. 2. Motion to Table Request. 3. Motion to deny request. Attachments: • Attached is information prepared by Northland Securities for the City Council. • Resolution 2011-49 approving the issuance of General Obligation crossover refunding improvement bonds, series 2011A. FOR CITY OF OTSEGO, MINNESOTA $4,680,000 GENERAL OBLIGATION CROSSOVER REFUNDING IMPROVEMENT BONDS, SERIES 2011A NORTHLAND 10SEC U21'CIES 45 South 7h Street Suite 2000 Minneapolis, MN 55402 612-851-5900 800-851-2920 September 26, 2011 City of Otsego, Minnesota $4,680,000 General Obligation Crossover Refunding Improvement Bonds, Series 2011A FINANCING PLAN OVERVIEW This finance plan provides for the public issuance of general obligation bonds through a negotiated process to advance refund certain maturities of the City's GO Improvement Bonds, Series 2006B (the "Series 2006B Bonds") to lower the City's debt service costs. Based on current market information, the estimated net savings is $250,021. The primary objective of this finance plan is to allow for the City to maximize debt service cost savings. Municipal interest rates are at historically low levels once again. Locking in low fixed rates in advance of the respective call date on the Series 2006B Bonds will reduce the City's future interest costs and help manage future debt service levies. AUTHORITY & PURPOSE The Bonds will be issued pursuant to Minnesota Statutes 475 and 429. The proceeds will be used to crossover refund on February 1, 2014 the February 1, 2015 through February 1, 2028 maturities of the City's Series 2006B Bonds and to pay the costs of issuing the Bonds. The estimated source and uses of funds are as follows: Refunding Summary Dated 12/01/2011 1 Delivered 12/01/2011 Sources Of Funds Par Amount of Bonds $4,680,000.00 Total Sources $4,680,000.00 Uses Of Funds Deposit to Crossover Escrow Fund 4,588,753.40 Total Underwriter's Discount (1.400%) 65,520.00 Costs of Issuance 25,000.00 Rounding Amount 726.60 Total Uses $4,680,000.00 Page 2 NORTHLAND0 . SECURITIES METHOD OF REFUNDING We recommend utilizing a "crossover advance" refunding technique to achieve the refunding objective. A crossover advance refunding is required when one wishes to lock in current interest rates at least 90 days in advance of the call date on the old bonds. An advance refunding requires the proceeds of the new refunding bonds to be invested in government securities and held in escrow until the call date. The funds in the escrow are used to pay interest on the new refunding bonds until the call date and then prepay the principal of the old bonds. Savings occurs after the call date of the bonds being refunded. A complete and detailed refunding analysis illustrating the preliminary structure of the refunding transaction has been provided and reviewed with City staff. SAVINGS ANALYSIS The 2015 — 2028 maturities of the Series 2006B Bonds totaling $4,400,000 are currently outstanding at an average coupon of 4.19%. Given current market conditions, we estimate these maturities could be refunded with a new bond issue at an average interest rate of 2.36%. This interest rate spread, together with interest earnings on the new bond proceeds until the call date, would result in a total debt service cost savings of approximately $250,021. The savings is net of all costs and would be realized through the original term of the 2006B Bonds. The debt service comparison showing the scheduled debt service versus the new estimated debt service is illustrated below. The estimated debt service for the new Series 2011A Bonds is shown as Exhibit A. Page 3 NORTHLAND SECURITIES Debt Service Comparison Date Total P+I PCF Existing D/S Net New DIS Old Net DIS Savings 02/01/2012 - 91,140.00 90,413.40 91,140.00 726.60 02/01/2013 112,099.17 (112,099.17) 182,280.00 182,280.00 182,280.00 - 02/01/2014 96,085.00 (4,496,085.00) 4,582,280.00 182,280.00 182,280.00 - 02/01/2015 471,085.00 471,085.00 487,280.00 16,195.00 02/01/2016 468,272.50 468,272.50 485,080.00 16,807.50 02/01/2017 469,335.00 469,335.00 487,480.00 18,145.00 02/01/2018 464,395.00 464,395.00 484,280.00 19,885.00 02/01/2019 473,505.00 - 473,505.00 490,680.00 17,175.00 02/01/2020 471,395.00 - 471,395.00 491,280.00 19,885.00 02/01/2021 478,395.00 - 478,395.00 496,280.00 17,885.00 02/01/2022 484,265.00 - 484,265.00 500,085.00 15,820.00 02/01/2023 478,945.00 - 478,945.00 497,447.50 18,502.50 02/01/2024 237,852.50 - - 237,852.50 254,172.50 16,320.00 02/01/2025 237,317.50 - - 237,317.50 255,357.50 18,040.00 02/01/2026 236,332.50 - - 236,332.50 256,112.50 19,780.00 02/01/2027 244,882.50 - - 244,882.50 261,437.50 16,555.00 02/01/2028 242,637.50 - - 242,637.50 260,937.50 18,300.00 Total $5,666,799.17 (4,608,184.17) $4,855,700.00 $5,913,588.40 $6,163,610.00 $250,021.60 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 202,543.89 Net PV Cashfbw Savings @ 2.335%(Bond Yield)..... 202,543.89 Contingency or Rounding Amount .................... 726.60 Net Present Value Benefit- $203,270.49 Net PV Benefit / $4,680,806.47 PV Refunded Debt Service 4.343% RELATED CONSIDERATIONS Method of Bond Sale - The City has the option of issuing the refunding bonds via a competitive public sale or a negotiated public sale. There are advantages and disadvantages to either method. We recommend the negotiated method of sale for an advance refunding specifically because of the flexibility it allows in terms of market timing of the sale and the ability to make changes to the structure of the refunding should they be necessary in order to enhance the net debt service savings. In a negotiated public sale we believe the advantages are as follows: o Flexibility - The ability to adjust the structure of the refunding bonds and the escrow to respond to changing market conditions is paramount with an advance refunding because the opportunity to realize savings is determined by the interest rate on the new refunding bonds and the escrow account. Market flexibility will allow the City to maximize both sides of the market. o Pre -Sale of the Bonds - A greater incentive exists for Northland as underwriter to engage in pre -sale marketing activities to assess investor interest in an issue, as well as demand for certain structures or maturities. Pre -selling of the bonds creates Page 4 NORTHLAND SECURITIES competition among the investors, which enhances the City's position resulting in aggressive or low interest rates. o Net Savings Threshold - The negotiated process allows for the establishment of minimum savings threshold for the refunding which will provide guidance for staff and Northland when effecting the transaction. • Bank Qualified - because total tax-exempt debt issued by the City in calendar year 2011 is expected to be less than $10.OM, the bonds will be designated as "bank qualified" obligations pursuant to Federal Tax Law. The impact of this designation may result in slightly lower interest rates since banking institutions will be interested in purchasing the bonds. We have adjusted the estimated interest rates accordingly. • Arbitrage Compliance - o Project / Refunding Fund — All tax exempt issues are subject to federal rebate - requirements which require all arbitrage earned to be rebated to the U.S. Treasury. Because the proceeds of the refunding bonds will be deposited into a yield restricted escrow fund, arbitrage will not be generated. o Debt Service Fund — The City must maintain a bona fide debt service fund for the bonds or be subject to yield restriction in the debt service fund. A bona fide debt service fund involves an equal matching of revenues to debt service expense with a balance forward permitted equal to the greater of the investment earnings in the fund during that year or 1/12 of the debt service of that year. The City should become familiar with the various Arbitrage Compliance requirements for this bond issue. The Bond Resolution explains the requirements in greater detail. We are also available to assist the City in meeting these requirements. • Continuing Disclosure - Because this issue is greater than $1,000,000, and the City's outstanding debt exceeds $10.OM, it is subject to the Securities and Exchange Commission's continuing disclosure requirements. Northland Securities is prepared to assist the City in this capacity. Page 5 NORTHLAND SEC URITIES SUMMARY OR RECOMMENDED TERMS 1. Type of Bond Sale Negotiated Sale with Northland Securities 2. Bond Pricing Date/Contract Signed Monday, November 7, 2011 3. Council Consideration Monday, November 14, 2011 4. Repayment Term The Bonds will mature annually each February 1, 2015 — 2028. Interest on the Bonds will be payable on August 1, 2012 and semiannually thereafter on each February 1 and August 1. 5. Security General Obligation of the City. In addition, special assessments previously pledged to the Series 2006B Bonds will be pledged to the Bonds 6. Prepayment Option The Bonds maturing on or after February 1, 2021 will be subject to prepayment on February 1, 2020 at a price of par plus accrued interest. 7. Tax Status 8. Credit Enhancement Tax exempt opinion provided by Brigg and Morgan, Professional Association We believe a credit rating will be cost beneficial. The City's general obligation debt is currently rated AA- by Standard and Poor's Corporation. Page 6 NORTHLAND SECURITIES EXHIBIT A Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 12/01/2011 - - 08/01/2012 64,056.67 64,056.67 - 02/01/2013 48,042.50 48,042.50 112,099.17 08/01/2013 48,042.50 48,042.50 - 02/01/2014 48,042.50 48,042.50 96,085.00 08/01/2014 - - 48,042.50 48,042.50 - 02/01/2015 375,000.00 0.750% 48,042.50 423,042.50 471,085.00 08/01/2015 - - 46,636.25 46,636.25 - 02/01/2016 375,000.00 1.050% 46,636.25 421,636.25 468,272.50 08/01/2016 - - 44,667.50 44,667.50 - 02/01/2017 380,000.00 1.300% 44,667.50 424,667.50 469,335.00 08/01/2017 - - 42,197.50 42,197.50 - 02/01/2018 380,000.00 1.550% 42,197.50 422,197.50 464,395.00 08/01/2018 - - 39,252.50 39,252.50 - 02/01/2019 395,000.00 1.800% 39,252.50 434,252.50 473,505.00 08/01/2019 - - 35,697.50 35,697.50 - 02/01/2020 400,000.00 2.000% 35,697.50 435,697.50 471,395.00 08/01/2020 - - 31,697.50 31,697.50 - 02/01/2021 _ 415,000.00 2.200% 31,697.50 446,697.50 478,395.00 08/01/2021 - - 27,132.50 27,132.50 - 02/01/2022 430,000.00 2.400% 27,132.50 457,132.50 484,265.00 08/01/2022 - - 21,972.50 21,972.50 - 02/01/2023 435,000.00 2.550% 21,972.50 456,972.50 478,945.00 08/01/2023 - - 16,426.25 16,426.25 - 02/01/2024 205,000.00 2.700% 16,426.25 221,426.25 237,852.50 08/01/2024 - - 13,658.75 13,658.75 - 02/01/2025 210,000.00 2.850% 13,658.75 223,658.75 237,317.50 08/01/2025 - - 10,666.25 10,666.25 - 02/01/2026 215,000.00 3.000% 10,666.25 225,666.25 236,332.50 08/01/2026 - - - 7,441.25 7,441.25 - 02/01/2027 230,000.00 3.150% 7,441.25 237,441.25 244,882.50 08/01/2027 - - 3,818.75 3,818.75 - 02/01/2028 235,000.00 3.250% 3,818.75 238,818.75 242,637.50 Total $4,680,000.00 - $986,799.17 $5,666,799.17 - Average Coupon 2.3618937% Net Interest Cost (NIC) 2.5187151% True Interest Cost (TIC) 2.5119562% Page 7 NOR'I'HLAN 1) SECURITIES EXTRACT OF MINUTES OF A MEETING OF THE CITY OF OTSEGO, WRIGHT COUNTY, STATE OF MINNESOTA HELD: Monday, September 26, 2011 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Otsego, Wright County, State of Minnesota, was duly held on Monday, September 26, 2011, at 6:30 o'clock p.m. Member adoption: introduced the following resolution and moved its RESOLUTION 2011-49 RESOLUTION APPROVING THE ISSUANCE OF GENERAL OBLIGATION CROSSOVER REFUNDING IMPROVEMENT BONDS, SERIES 2011A BE IT RESOLVED by the City Council of Otsego, (herein, the "City"), Wright County, State of Minnesota as follows: 1. The City Council hereby finds and declares that it is necessary and expedient for the City Council to sell and issue its fully registered general obligation crossover refunding improvement bonds in the total aggregate principal amount of not to exceed $4,680,000 (herein, the "Bonds"). The proceeds of the Bonds will be used to crossover refund on February 1, 2014 the February 1, 2015 through February 1, 2028 maturities of the City's General Obligation Bonds, Series 2006B, dated September 1, 2006 and to pay the costs of the issuing the Bonds. 2. The City desires to proceed with the sale of the Bonds by direct negotiation to Northland Securities, Inc. (herein, "NSI"). The City Administrator and the Finance Director are hereby authorized to approve the sale of the Bonds in an aggregate principal amount of not to exceed $4,680,000 and to execute a bond purchase agreement for the purchase of the Bonds with NSI, provided the total net savings is at least $172,000 and the savings meet the 3% savings test as set forth in Minnesota Statutes 475.67, subdivision 12. 3. Upon approval of the sale of the Bonds by the City Administrator and the Finance Director, the City Council will take action at its next regularly scheduled meeting thereafter to adopt the necessary approving resolutions as prepared by the City's bond counsel 6. NSI is authorized to prepare and distribute an Official Statement related to the sale of the Bonds. 7. If the City Administrator and the Finance Director have not approved the sale of the bonds to NSI and executed the related bond purchase agreement by March 31, 2012, this resolution shall expire. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this September 26th 2011. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO BY: Jessica Stockamp, Mayor CERTIFICATION OF MINUTES RELATING TO GENERAL OBLIGATION CROSSOVER REFUNDING IMPROVEMENT BONDS, SERIES 2011A ISSUER: City of Otsego, Wright County, Minnesota BODY: City Council KIND, DATE, TIME AND PLACE OF MEETING: A regular meeting held on Monday, September 26, 2011, at 7:00 o'clock p.m., in City Hall. MEMBERS PRESENT: MEMBERS ABSENT: Documents Attached: Extract of Minutes of said meeting. RESOLUTION APPROVING THE ISSUANCE OF GENERAL OBLIGATION CROSSOVER REFUNDING IMPROVEMENT BONDS, SERIES 2011A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS MY HAND officially as such recording officer on September , 2011. City Clerk