10-27-14 SCCSPECIAL CITY COUNCIL MEETING
PRAIRIE CENTER
OCTOBER 27, 2014
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 8:55 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Tom
Darkenwald and Doug Schroeder
Staff: Lori Johnson, City Administrator; Dan Jordet, Administrative Services Director; Daniel
Licht, City Planner, Ron Wagner, Kurt Neidermeier, Utility Operations Supervisor, Ross Demant,
Parks and Recreation Director, Kevin Lamson, Interim Streets Maintenance Supervisor and
Sandy Lindenfelser, Special Licensing.
1. 2015 Budget.
City Administrator Johnson reviewed the proposed Utility Fund Operating Budget for 2015.
Delineation of wells: Utility Operations Supervisor Neidermeier said that phase one of the well
delineation has been completed and phase two will be completed next year.
WAC fees: City Administrator Johnson said we are at 100 units for WAC fees; we are well
ahead at this time. Councilmember Darkenwald commented that next year should be a banker
year.
Sewer Utility Fund: With the population growth, the thinner bio -solids make for an increase in
the amount to process in the digester. Administrative Services Director stated that the
depreciation has increased in the sewer fund. $860,117 of $1,101,053 is depreciation.
City Administrator Johnson said the odor coming from the west treatment facility has to be
addressed as well as possible expansion of the facility. Utility Operations Supervisor
Neidermeier said the size of the digester lack of time in the digester doesn't allow for the bio
solids process completely, therefore causing the odor issue. The historic issue is that another
digester would be added. We need to look at all options, short term and long term, as we grow;
the issue is going to get worse.
Discussion on the sump pump flow into the sanitary sewer system issue and how to control this
issue. Administrator Johnson said there is $21,000 surplus in the utility budget to send letters
and hire part time interns/staff to perform compliance inspections on sump pumps for 1700
homes in the west treatment facility area Mayor Stockamp is concerned about the cost and
who is being charged for this. Mayor Stockamp said to take out the $21,000, we can still use
the $13,500 for part time and letters and asked Kurt to put together options and bring back to
City Council.
Administrator Johnson reviewed the pay increase from surrounding cities. Monticello — 3.1%,
Rogers 2% -2 1/2%, Big Lake 2% (under new pay study), Albertville and St. Michael both at
2%.
Parks and Recreation Director Demant reviewed the Senior Programs stating that they will be
pairing up with Monticello and Elk River for trips. Also there is a possibility of pairing up with St
Michael. Charles Vonberg and Amy Stemler have volunteered to see this program move
forward. Mayor Stockamp asked if they were planning on serving meals. Parks and Recreation
Manager Demant said if they do any kind of a meal, it would have to be ordered out and picked
up or catered in.
City Council has approved the purchase of a potable megaphone for the Parks and Recreation
Department.
Parks and Recreation Manager Demant requested the purchase of tumbling equipment which
include matts, spring matts and a balance beam using the money donated by the Bank of Elk
River that has not been used which is approximately $4,000. Councilmember Schroeder had no
issues with this.
Mayor Stockamp requested a drop location be looked at for Bountiful Basked Food Co-op for
them to use twice a month for 2 hours. This location would be for residents to come and pick
up produce and breads at a lower price. Mayor Stockamp will send out information email to
council and staff for review.
City Administrator Johnson reminded Mayor, Council and staff about the upcoming CIP
meetings scheduled for Monday, November 17, 2014 at 5:30 and again on Monday November
24, 2014 immediately following the regular scheduled City Council meeting.
City Administrator Johnson reminded City Council that there will be an appreciation dinner for
all commission members scheduled for 6:30pm on December 10, 2014 at Prairie Center.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Adjourned at 10:45 PM
— GAUY 'Of 31MUM?_
M or Jessica Stockamp
ATTEST:
Tami Loff, City Clerk
Written by Sandy Lindenfelser