ITEM 3.7 Resolution 14-77OtsTeF o
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Lori Johnson, City Administrator
November 24, 2014
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent
Andy MacArthur, City Attorney
3.7
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend adoption of the attached resolution, Resolution 2014 -77 Approving Employee and
Volunteer Recognition Program Poli
ARE YOU SEEKING APPROVAL OF A CONTRACT?
No
IS A PUBLIC HEARING REQUIRED?
No
BACKGROUND/JUSTIFICATION:
The City's commission volunteers and employees provide valuable service to the community using their
talents, knowledge, and skills in the advancement of the City's goals and in the enhancement of the
entire community and quality of life for its residents.
In recognition of their service, the City has honored the commission members with a dinner for the past
several years and will do so again this December. This policy formalizes the authorization for that event
and allows for similar recognition of City employees for their dedication and accomplishments. This
policy does not include a years of service recognition component, although it is suggested that the policy
be reviewed again with the current Personnel Policy update to add that to the policy.
SUPPORTING DOCUMENTS: X ❑ ATTACHED ❑ NONE
• Resolution 2014-77 Adopting Employee and Volunteer Recognition Program Policy
0 Employee and Volunteer Recognition Program Poli
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve Resolution 2014-77 Adopting Employee and Volunteer Recognition Program Policy.
BUDGET INFORMATION
FUNDING: BUDGETED: X ❑ YES
Council Contingency Allocation
❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2014-77
RESOLUTION APPROVING EMPLOYEE AND VOLUNTEER
RECOGNITION PROGRAM POLICY
WHEREAS, the Otsego City Council is appreciative of the employees and
volunteers that serve the City; and
WHEREAS, the City Council finds that it is in the best interest of the City and its
residents to properly recognize employee and volunteer achievements and
dedication; and
WHEREAS, such recognition and acknowledgment increases employee and
volunteer morale and encourages their ongoing efforts and accomplishments, all to
the benefit of the City and its residents.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Otsego, Wright County, Minnesota as follows;
1. The attached City of Otsego Employee and Volunteer Recognition Program
Policy is hereby adopted, effective immediately.
ADOPTED this 24th day of November, 2014 by the City Council of Otsego.
MOTION TO ADOPT the Resolution by Council Member
and seconded by Council Member
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk
City of Otsego
Employee and Volunteer Recognition Program Policy
Introduction:
The Otsego City Council values its volunteers and employees; therefore, the Otsego City Council has
adopted an Employee and Volunteer Recognition Program by resolution for the purpose of expressing
appreciation and acknowledgement of contributions and accomplishments made by volunteers and
employees. The effort and talents of the volunteers and employees advance the goals and objectives of
the City. This policy recognizes their contributions and aids in attracting and retaining volunteers and
employees.
Annual Commission Recognition:
Each year the City will host a Commission Recognition event to recognize all Commissioners for their
service to the City. Commissioners, elected officials, and the staff members that interact with the
Commissioners on a regular basis will be invited to attend the event. The City Council will set the
budget for this event each year with adoption of the General Fund Budget.
Employee Recognition:
To recognize employees for their dedication and service to the City, the City Council has authorized a
budget of $25 per person for each full-time and part-time regular employee and for the seasonal
employees working at the time of the event. The expenditure is intended to recognize employee
dedication to the City, to foster employee morale, encourage and recognize employee achievements,
and to recognize the ongoing contribution of the employees to the City and its residents. The funds may
be spent for one or two events per year but in no case shall exceed the budgeted amount. The Finance
Department shall determine the number of employees and the budget available.
Examples of recognition activities/events include: a picnic, holiday party, after work gathering or other
event as authorized by the City. Funds shall not be used for alcoholic beverages and the City of Otsego
will not assume any liability for consumption of alcoholic beverages at any recognition event/activity.
Unless approved by the City, these events should be scheduled outside of the employees' regular work
hours to ensure continuation of departmental services provided to the community.
Adopted: November 24, 2014