11-07-02 WSITEM 3.3.
CITY OF OTSEGO
CITY COUNCIL
WORKSHOP
WITH THE
CITY ENGINEER
THURSDAY
NOVEMER 7, 2002
4PM
OTSEGO CITY HALL
1. Mayor Fournier will call the Workshop to order.
Mayor Fournier called the Workshop to order at 4:05 PM.
Roll Call: Mayor Larry Fournier, Councilmembers: Vern Heidner, Virginia
Wendel, Jerry Struthers and Councilmember elect Dan Scharber.
Absent: Suzanne Ackerman.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning
Administrator, Ron Wagner, City Engineer, Shane Nelson, Engineer and Jeff Elliott,
Design Engineer.
2. Work Session with the City Engineer regarding S� t�projects.
The Engineers presented the 85th Street Feasibility Report and schedule as outlined in the
attached reports.
Mike Robertson requested that Council allow the residents contact the Project Manager
directly rather than through City Staff as he feels this would be more efficient and
effective.
The Council would like to see a report for Page Avenue from 85th Street to CSAH 39.
Also alternatives for bike paths and storm ponds.
CM Wendel motioned to adjourn. Seconded by CM Heidner. All in favor. Motion
carried.
Worksho djourned at 5: PM.
ayor a y Fournier
V�k dim
Att: : Ju y udson, Ci Clerk/Zoning Adm.
Michael C. Court*
Andrew J. MacArthur
Robert T. Ruppe--
David R. Wendorf
*Also LLcensad in !!finis
-+Also Liewued in Cali*mia
November 7, 2002
City Council Members
City of Otsego
c/o Judy Hudson, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
COURT & MACARTHUR
Aztorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN 55376-0369
(763) 497-1930
(763) 497-2599 (FAX)
couriandmacarthur@pobox. com
RE: 85th Street Project- Easement Acquisition
Dear Council Members:
It is my understanding that the Council will be discussing the 85th Street project at a
special meeting on Thursday afternoon. I understand from discussions with Ron Wagner
that the project will require acquisition of a substantial number of easements. This letter
is just to let the Council understand the time line requirements for acquisition of these
properties.
As you are aware from previous projects that required acquisitions, the quick take
condemnation procedure takes 90 days from service of a notice of intent to take
possession. In a normal condemnation case an offer is made prior to condemnation being
undertaken. If the road project is built using MSA funding or any other State or Federal
money, the City must comply with MNDOT rules. These rules require that an affected
property owner be given 30 days to respond to an offer. Therefore, the actual time frame
is expanded an additional month.
I would estimate that it would take one to two months to get appraisals if they are needed.
Condemnation cannot proceed without the City having an approved appraisal or
estimated amount of taking.
Typically, the costs of easement acquisition are included as a project cost. It should be
explained to all property owners that the cost of land acquisition becomes part of the
project cost, which is ultimately assessed back to them. This should be done face to face
and in an atmosphere where the City Engineer can answer questions about construction
on the specific parcel.
Za'd 2Z88Tbb 0i Jn4-�jdoeW 8 Tino0 WoaA Wd0E:T0 E00E-22-TT
Letter to Otsego City Council
November 7, 2002
Page 2
The following things need to happen as soon as possible in order to obtain necessary
easements in time for construction next year:
1. All easements (temporary and permanent) must be identified as soon as possible.
2. City staff should meet with the affected property owners at a staff and in individual
meetings to discuss easement acquisition on each property and address any construction
concerns. The easements sbould be available to be signed at that meeting.
3. In the event that there are particular people who object to conveying the easement or
some other matter, follow-up meetings should be held with those individuals.
4. The Council should determine a reasonable per acre general value that they would
agree to offer as compensation if the property owners insist on compensation,
5. Any particular construction problems, structures, or trees should be identified as soon
as possible.
6. Any properties that will require condemnation should be identified by the end of this
year so that we have adequate time to proceed with appraisals, offers, and condemnation.
The procedure above will hopefully reduce overall land acquisition costs by reducing
legal and engineering time, identifying and addressing potential construction and land
acquisition problems as soon as possible, and minimizing the number of parcels that
actually have to proceed to condemnation. The Odean Avenue project required putting
almost all parcels into condemnation in order to assure a date certain for construction to
commence.
If you have any questions regarding this matter please feel free to contact me.
Very truly ours,
ew �JMak
COURI MA.CA.RTHUR
cc: Ron Wagner, City Engineer
Dan Licht, NAC
20'd EZ88TVV 01 jnH, .jeoeW 2 TinoO Wo,IU WdTF:TP FRR?-).A-r.r.
CITY OF OTSEGO
Prepared by Hakanson Anderson Associates, Inc.
Municipal State Aid Program (217)
5 -Yrs Construction Fund Balance
Revised 11/01/02
NOTES: 1) Maintenance funds received each year are not included in the construction fund calculations.
2) Estimated
Share/Municipal/aebethel/OT315MSA5-YrBal2002(b) Page 1
EST. OF PROJ.
ENDING
DATE
FUNDING EVENT
ROUTE
TYPE OF IMPROVEMENT
STARTING
BALANCE COSTS
BALANCE
12/99
Unencumbered Balance
$
25,121
2000
Allotment - Maintenance
92,135
2000
Allotment - Construction
$
276,405
$
301,526
2001
Allotment - Maintenance
!
$
80,138 '
2001
Allotment - Construction
i
$
240,415
$
541,941
1/01
108-01
V�
78th St Construction & Design
$
(37,394)
$
504,547
1/01
105-02
"
Odean Avenue Construction Engineering
$
(219,168)
$
285,380
4/01
105-02 !
Odean Avenue Construction
$
(17,449)
$
267,931
9/01
108-01
78th St Construction Engineering
$
(54,547)
$
213,384
9/01
103-01
Page Avenue Construction Engineering
$
(9,930)
$
203,454
9/01
107-02
Quaday Avenue Consturction Engineering
$
(12,413)
$
191,041
2002
Allotment - Maintenance
$
84,411 '
2002
Allotment - Construction
$
253,232
$
444,273
2002
105-02
Odean Avenue S.A.'s, C.O.'s, and W.O.'s (Mn/DOT Approved)
$
(46,619)
$
397,654
v
105-02
Odean Avenue Easements (actual - could be sent in) $
(95,392)
$
348,882
105-02
Odean Avenue Easements (estimated -,pending)
$
(17,735) 2
$
331,147
2003
Allotment - Maintenance
$
84 411
4
2003
Allotment - Construction
$
253,232
$
�-
584,379
„
i
t
2004
Allotment - Maintenance f
$
gg
1
84 411 z
2004
Allotment - Construction
$ 253 232 �
S
837,611
2005
Allotment -Maintenance �
..,.,....,__
$ ......_._.84,411
f
,
2005
Allotment - Construction
$
......_.. _.._........
253,232
..I,..�..,,._......
.
1,090,843
2006
Allotment - Maintenance ) i
$
84,411 1'2
_._ .
2006
Allotment -Construction$
..........
253,232 s
$
_
1,344,075
NOTES: 1) Maintenance funds received each year are not included in the construction fund calculations.
2) Estimated
Share/Municipal/aebethel/OT315MSA5-YrBal2002(b) Page 1
IN
Table IV
city of Otsego
85th Street Improvement Project (Both Segments)
Total Estimated Amount from Roadway Assessments
a • indicates 10 year assessment @ 8
PROJECT AREA EXHIBIT A
ROADWAY CONSTRUCTION
x BENEFITTING PROPERTIES
PROPERTIES BENEFITTING
FROM ROADWAY
IMPROVEMENTS
1000 0 1000 2000
SCALE IN FEET
2/21/01 OT332/01332-EXA.DWG