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12-28-98 CCCITY OF OTSEGO REQUEST FOR COUNCIL ACTION AGENDA SECTION DEPARTMENT MEETING DATE Council Items City Council December 28, 1998 ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: 9.1 9.1.C. Appointment to Drug Task Force Mike Robertson Set EDA Meeting for January City Administrator 9.1. Consider Appointing a Member to the Wright County Drug Task Force. The Wright County Drug Task Force has asked the City Council if it would be interested in appointing someone to the Drug Task force. 9.1.C. Set EDA Meeting for January, 1999. This item is on the agenda because the Administrative Sub -Committee discussed setting a meeting to discuss the future of the EDAAC. January is suggested in order to give enough time to invite the EDAAC to attend the meeting. STAFF RECOMMENDATION None. 17__Y • Date: December 22, 1998 To: Mayor & Council From: City Administrator Mike Robertson Re: Experimental Septic Policy Recently the Council established a policy for dealing with requests from people for experimental septic systems. As part of the application we have been charging a fee of $750, which is intended to pay for lifetime yearly inspections of the experimental system. The Administrative subcommittee of the City Council discussed this issue and suggests the following change in the fee structure to the Council. Applicants will pay a $25 application fee for processing. After that they will be inspected once a year by the building inspector and will be billed $25 for each inspection. If they do not pay their bill they will have it assessed to their taxes. All of this will be noted on the application form they will sign. cc: City Staff CITY OF OTSEGO REQUEST FOR COUNCIL ACTION AGENDA SECTION DEPARTMENT MEETING DATE Council Items Administration December 28, 1998 ITEM NUMBER: ITEM DESCRIPTION: PREPARED BY: 9.2.A. Wastewater Treatment Plant Advertise for bids Mike Robertson City Administrator 9.2.A. Wastewater Treatment Plant Authorization to advertise for bids. With the approval of our Environmental Assessment Worksheet (EAW) permit, Design Engineer Ted Field of Bonestroo, Rosene, Anderlik & Associates recommends that the Council authorize advertisement for bids for construction of the Wastewater Treatment plant. The bids cannot be approved until we have received our Discharge (NPDES) Permit from MPCA but we want to get the process started. Ted intends that the bids should be opened the week of February 15, 1999. The bid specifications will have the standard clause which allows the City Council to take 60 days to award them, so even if our Discharge Permit is delayed we will have until mid-April to award the project. STAFF RECOMMENDATION I recommend that we start the bidding process now. If we wait until we are awarded the Discharge Permit to go out for bids, we will then have to wait at least another month before we receive and approve a bid. MEMO Date: December 21, 1998 To: Mayor & Council From: City Administrator Mike Robertson Re: Right -of -Way (ROW) Acquisition Schedule Sewer & Water Construction I met with City Attorney Andy MacArthur, City Engineer Larry Koshak, and the City's appraiser Bill Waytas of Nagell & CO and we laid out the following schedule for acquisition of the necessary easements for construction of the sewer and water system in 1999. DATE ACTION December 28, 1998 City Council approves this timetable. January 4, 1999 ROW agents start contacting people, explaining the process to them. We will focus on those properties we think are most likely to reach an agreement. January 25, 1999 City Council passes resolution for condemnation for everyone who hasn't signed an agreement. January 26-31, 1999 City Attorney files notices of condemnation for 90 day quick take with the County. February - April The City continues to negotiate with those property owners who have not settled. May 1, 1999 The City has possession of all property necessary to construct the sewer and water system. cc: City Staff & Consultants CLAIMS LIST CITY COUNCIL MEETING DECEMBER 28, 1998 TO: City Council Attached are the Claims Lists for your consideration. The grand total you are considering is as follows: Batch 12-15-98 $ 50.00 Batch 12-16-98 $ 34,118.77 GRAND TOTAL $ 34,168.77 If you have any questions or if you would like to review this list further, please let me know. Judy Hudson Deputy Clerk/Treasurer This Claims List was done as of 12-17-98. I will be gone the week of December 21st and since this is the last meeting of the year I will be doing another Claims List on December 28 (Monday). I will have it done by the meeting for your review. 1 1i Dec 1998 Thu !1:53 PM Claims List CITY OF OTSEGO Dept Transaction Batch name Description ommen s AMOU51Mme Batch Name 121698 Saes !ax rUnd l — BOrSE CAS^a�E OFFICE PRODUCTS Adm1 4i . a'ior, Office suppiies Sb... 1?10=5 WKlbdl l 11 U Administration rush n ,ax NotlCeS L :•. ;0 0 �y WRIGHT COUNTY RECORDER Administration EDA Long Haul Dev Assist 19.50 121698 30 WRIGHT COUNTY RECORDER Administration EDA Apex Dev Assistance .31 - KtUUK0tR Administration CUP Apex Agreement 1:7,7p l ! 32 ._ 33. i=3 rI BOYS VARSITY BASKETBALL Sales Tax Refund :6..`.:=:0"• ed rain ursement 143.75 4,698 s' DEBORAH HEDBURG Sales Tax Refund 11.38 121698 i --g% ELAINE BEATTY Med Reinbursement 1,190.00 121698 I.o ,,, CONSULTAMI,. INC. Sanitary Sewer Construction Geotechnical exp or lower 1 t 210=e I.S.D. 728 Recreation - Joint Rec Program November, December 1998 1,583.59 12'.6l$ JOYCE KONGSJOP,D Sales Tax Refund 22.". 12:098 ! 3'--7DYCL MILLESS sales az Refund �. . KIM AYRES Sales Tax Refund 18.88 121698. LITTLE FALL$ MACHINE: Hwys, Streets, Roads IH Truck Parts 382.21 121698 LONG & SONS weral GovtBuildings-M9 Clean Comm Tile Floor 670.95 121695 MALISSA J. GAMMEL Sales Tax Refund 29.25 121698 9� PAUL LEVENSON Sales Tax Refund 22.75 121,698 9�PEGGY LAUNDLXVILLL Sales Tax Returld 22.7-5 PRINCIPAL FINANCIAL GROUP Hwys, Streets, & Roads Dental Insurance 82.23 121698 2, PRINCIPAL FINANCIAL GROUP Administration Dental_ Insurance 183.85 12169$ 'za t Sanitary ewer Construction Lan for ,ower SHELIA PROULX Sales Tax Refund 29.2 121E.;8 2, SUPERIOR SERVICES Recycling Ncvewber recycling 46u.2O 12109$ seWIN FAULbUN sales .ax Refun 6.: TRENT MACDONALD Sales Tax Refund 11.00 121698 26 UFDON usTnFWRAtR MR; SalAs Tax Refund 22.75 121690 WKlbdl l 11 U Administration rush n ,ax NotlCeS L :•. ;0 0 �y WRIGHT COUNTY RECORDER Administration EDA Long Haul Dev Assist 19.50 121698 30 WRIGHT COUNTY RECORDER Administration EDA Apex Dev Assistance .31 - KtUUK0tR Administration CUP Apex Agreement 1:7,7p l ! 32 ._ 33. i=3 rI le VV. ♦7 0 . wed 1:42 AM Name )i l Batch Name 121593 KIM LONG i 5 Dept Description Old Town Hall Marrs-�i5� Transaction Batch Comments Amount Name Refrig for Peavey House 50.00 1^_15?= Lrana iocai 50.2u 3 � +0 2i l J J 7 �7 26 :27 321 331 29 )�" IT'S AM Dept Claims List i.I'Y OF OTSE:3!) pad? 1 Transaction Batch UnCT MR mou-n Name Batch Name 122898 3 —10 211"INF.FARIi.J-45 C3RROW TRUCK 7NjnetyCling ov 'm i 75 "RROW TRUCKING General Govt Buildings 99 ecemo * r .2- r .3 C' 8 12 3 97I �I Riffi RENfAt did fUN11 Ndtt 16.31 IZZ3787— EAST SIDE LEASING CO Administration Monthly coplel ;ental ECM PUBLISHERS INC Administration Notice PH project 41, . 55 1, 122898 1C rrl puetf 5!!ER5 !Ne Admi It 1361 4{.1 I _711'C E C 11 PUBLISHERS :XC c;M P U 8 L -' S H ERS INC A.-ministr a t A' 0 11 zg a 4. s f'. .0 P e n .0! 1898 1 '2 EtO ftftiihEb fMC Admillistlatiall NoLi%ee, Q1 t11AN1111"In Opeit 15 .86 !22678 - ECM PUBLISHERS INC Adainistration Notice Meeting Date 56.58 122898 14 — FORTIS BENEFITS INSURANCE CO Hwys, Streets, Roads 4 L -1-98 thru 2-11-99 53.07 122898 16 16 S BE NEFITS f 145 , 'latiml Iiii lis, ru -I- th: --.F �2251F ICMA RETIREMENT TRUST PPE 12 -1' -?8 499.311. 122898 17 ICIMA RETIREMENT TRUST Administration PPE 12-12-98 192.31 122898 19 MA1 t[UrtiQf1 P artial Pay ;1 wall 2 24,899.50 12518 MEDICA Administration January premium 1,742.42 122898 20 — MEDICA Hwys, Streets, & Roads January premium 767.14 122898 21 22 MERSE5- ANDRE� Ititige nfaturnment 12?898 METROPOLITAN GRAVEL CO INC Hwys, Streets, & Roads i'-'ar tsilabc, 340,141 122898 123 �14 MINNESOTA COPY SYSTEMS Administration 10-25-98 to 12-24-98 use 362.11 14.22S, '18 I ' NOR I MERN PUBLIC EMPLOYEES RETIREMENT FD MWY5, Stieuts, & Roads Cutting edges PPE 12-12-98 66.010 307.16 J I 122898 122898 PUBLIC EMPLOYEES RETIREMENT FO Hwys, Streets, & Roads PPE 12-li2-98 147.814 122898 217 28 9 0 L il !Mpto�gffl 111TfREMENT !2 -!2 -?d 1?7 —5 127 3 1291 RANDY'S iim IT t ^ SANITATION T ION. Recycling R!cyclin 122.19? F- STA7E CAPITAL CREDII I 'JN'ON �F; 54.r;0 .!_39 1311 eauNfy h Ani%211t 1lamwe DEPf Mwys, Stieuts, & Ruadi 5%, Service fee 86.0. 12287r— WRIGHTCOUNTY HIGHWAY DEPT Hwys, Streets, & Roads S a 'L 509.66 122898 �32 i WRIGHT COUNTY HIGHWAY DEPT Hwys, Streats, & Roads . Sand and Sal, aix*, mixture 1,2426.59 289' 12-4 0 33 241 fl� HJNT�I 11 1 H VAY -D P1 Nw"7 ttl eats A'dit Satas I is 12:1q�' 311 361 Grand Total 34,446.36* 31. -to I I LLI 1421 i ;3i 1441 O wl 5'