04-10-00 CCki2
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETING DATE:
DEPARTMENT: PREPARED BY:
4.A. Special Presentations Elaine Beatty, City Clerkr'Zoning Administrator
April 10, 2000-6:30 PM
ITEM NUMBER: ITEM DESCRIPTION
1. City Accountant, Gary Groen - Preliminary 1999 Budget Report,
2. Highway #101 Market Discussion (Richard LeFebvre/Ken Nathe)
BACKGROUND:
1. Attached is a memo and information Re: Preliminary 1999 Budget Report.
Gary Groen and \/ Eke Robertson will be present for further questions or
information.
2. Attached is information from Ken Nathe and a memo on background of this
issue from i\.-iike Robertson. Ken Nathe and Richard LeFebvTe will be present
to discuss this item.
RECONLVIEN'DATION:
These are for Council information and any decisions.
Thanks,
Elaine
MEMO
Date: April 4, 2000
To: Mayor & Council
From: City Administrator Mike Robertson
Re: 1999 Preliminary Final Budget Report
This is a preliminary report on the final 1999
budget figures. It is a preliminary report because
the figures are unaudited. The final figures will
be in the official 1999 audit report.
SUV ARY
At this point, we have a total 1999 budget surplus
of $394,740. This consists of $185,075 in surplus
revenues and $209,665 in unexpended funds.
There were several contributors to this budget
surplus. On the expenditure side, the main reason
was the 1999 Street Overlay project. Because of
that, we had a total of $179,280 for street
maintenance items like sealcoating, crack sealing,
and graveling which was not spent.
On the Revenue side, the main contributors were
surpluses in Building Permits ($102,535), Mobile
Home Taxes ($20,178), Delinquent Taxes ($15,492),
Other State Grants ($16,536), and Cable Franchise
Fees ($10,218). Even though these items are
usually projected very conservatively due to their
volatility, this is a very good result.
Below I have listed in detail each department and
how it finished 1999 in terms of the budget. I
have enclosed a separate memo with suggestions as
to what can be done with this budget surplus.
REVENUES
The City projected revenues of $1,281,422 in 1999
and received revenues of $1,466,497 for a surplus
of $185,075. The major contributors to the surplus
were the following;
BLilding Permits - These were projected at $60,000
and came in at $162,535, a surplus of $102,535. We
were very conservative with our projections because
we did not know if any homes in the sewer district
would be built in 1999. When some sewered homes
were built, it only added to the surplus revenues.
We have projected $160,000 for this item for 2000.
Mobile Home Tax - No amount is budgeted for this
tax, which varies from year to year. The entire
amount of $20,178 is surplus.
Delinquent Taxes - No amount is budgeted for this
item, so the entire amount of $15,492 collected in
delinquent taxes is surplus. This probably
represents back taxes owed for more than one year.
Other State Aid Grants - We never budget for
grants, so the entire amount of $16,536 that we
received was a surplus. This includes $7,808 for
Performance Aid, $6,856 for Minnesota Disaster
Relief, and $1,872 for PERA Refund.
Cable TV Franchise Fee - This was projected at
$8,500 and came in at $18,718, a surplus of
$10,218. We have projected $15,000 for 2000.
Charges for T; - We do not budget for this, so
the entire surplus of $8,342 is a surplus. The
majority of this money is from Administrative Fees
paid by developers for their developments. We have
projected $4,000 for 2000.
Interest - This was projected at $18,000 and came
in at $26,275, a surplus of $8,275.
City Hall Rent - We projected $5,000 and received
$12,942 for a surplus of $7,942. This is due to
Judy's efforts to expand the rental of the hall.
We have projected $7,000 in 2000.
2
EXPENDITURES
The City projected expenditures of $1,281,422 in
1999 and actually spent $1,071,756, a savings of
$209,665. This savings represents 16.4% of the
budget. Most of this surplus was in the Street
Department ($146,051). As mentioned above, the
1999 Overlay Project was the source of the Street
Department surplus. We also had substantial
unexpended funds in City Planner ($28,655), City
Attorney ($23,146) City Administration ($21,314),
City Council ($16,712); and City Engineer
($13,819).
Normally, unbudgeted expenditures should be in the
range of 2-5%. When the Street Department surplus
is removed, the remaining funds are just under 5%
of the budget. All of the projected expenditures
for the consultants budgets have been reduced for
2000 under the expectation that most of their work
will be due to development applications and billed
to developers.
I have listed below each department and how it
finished 1999.
MAYOR & COUNCIL
Mayor & Council was budgeted for $66,110 and spent
$49,398, for a surplus of $16,712. The major
contributors to the surplus were $7,830 in unspent
Council salaries and $6,198 in unspent Contingency
funds. In 2000 Mayor & Council is budgeted at
$64,130.
ADMINISTRATION
Administration was budgeted at $255,525 and spent
$234,210 for a surplus of $21,314. The major
contributor to the surplus was $19,298 in unspent
Employee Salaries. In 2000 Administration is
budgeted at $271,771.
3
FINANCE
Finance was budgeted at $23,600 and spent $22,214
for a surplus of $1,386. Contracted Services (Gary
Groen's time and payroll costs) was budgeted at
$17,000 and spent $17,075 for a deficit of $75.00.
That deficit was offset by a surplus of $1,000 in
Repairs & Maintenance Equipment. In 2000 Finance
is budgeted at $26,850.
ASSESSING
Assessing was budgeted at $17,500 and spent $20,945
for a deficit of $3,445. The increase was due to
the increased number of parcels Pete Merges
reviewed. In 2000 Assessing is budgeted at
$20,974.
LEGAL
Legal was budgeted for $50,000 and spent $26,851
for a surplus of $23,149. In 2000 Legal is
budgeted for $30,000.
PLANNING COMMISSION
Planning Commission is budgeted for $3,700 and
spent $2,508 for a surplus of $1,192. In 2000
Planning Commission is budgeted for $3,700.
PLANNER
The Planner was budgeted for $54,000 and spent
$25,144 for a surplus of $28,856. I11 2000 the
Planner is budgeted for $43,500.
EDA
The EDA was budgeted for $6,291 and spent $5,372
for a surplus of $919. In 2000 the EDA is budgeted
for $15,356.
CITY HALL
City Hall was budgeted for $75,556 and spent
$69,674 for a surplus of $5,881. There were
surplus's in Repair/Maintenance Supplies ($1,640),
Repairs/Maintenance Buildings ($1,500), Rentals
($1,267), Cleaning Services ($733) and Garbage
Service ($626). This helped to make up for a
deficit of $1,305 in Employee costs. In 2000, City
Hall is budgeted for $75,855.
19
POLICE
Police was budgeted for $135,310 and spent $128,522
for a surplus of $6,787. In 2000 Police is
budgeted for $168,536.
BUILDING INSPECTION
Building Inspection costs are a percentage of the
amount of Building Permits. The Building Inspector
was paid $84,851 in 1999. The City earned $162,535
from Building permits, so it came out $77,684
ahead.
ENGINEERING
Engineering was budgeted for $52,000 and spent
$38,180 for a surplus of $13,820. In 2000
Engineering is budgeted for $38,000.
STREET LIGHTING
Street Lighting was budgeted at $16,000 and spent
$12,653 for a surplus of $3,347. In 2000 Street
Lighting has been budgeted at $16,000.
STREET MAINTENANCE
Street Maintenance was budgeted at $396,703 and
spent $250,651 for a surplus of $146,051. The
major contributor to the surplus was the 1999
Overlay project. Because of the Overlay project,
$179,280 in the following street maintenance items
was not spent; Graveling ($96,268), Crackfilling
(($45,398), Sealcoating ($27,614), Patching
($10,000).
Due to a limited amount of snowplowing, Salt & Sand
($8,695) and Gas & Oil ($8,185) experienced
substantial savings. There were also savings in
Overtime ($6,000) and Temporary Employees ($5,000).
These savings helped to cover overruns in Repairs &
Maintenance -Equipment ($8,953) and Repair &
Maintenance -Supplies ($14,602).
ANIMAL CONTROL
Animal Control was budgeted at $3,500 and spent
$1,419 for a surplus of $2,081. In 2000 Animal
Control is budgeted at $3,000.
5
RECYCLING
Recycling was budgeted at $32,000 and spent $31,717
for a surplus of $283. In 2000 Recycling has been
budgeted at $38,000.
CLEANUP DAY
Cleanup Day was budgeted at $11,000 and spent
$9,395 for a surplus of $1,605. This is an area
where an overrun is not such a bad thing. In 2000
Cleanup Day has been budgeted at $12,000.
RIVER RIDER
River Rider was budgeted at $3,195 and spent it
all. In 2000 River Rider is budgeted at $3,195.
COMMUNITY RECREATION
Community Recreation was budgeted at $19,900 and
spent $19,882. In 2000 Community Recreation has
been budgeted at $21,328.
PARR MAINTENANCE
Park Maintenance was budgeted at $20,891 and spent
$19,276 for a surplus of $1,614. In 2000 Park
Maintenance is budgeted at $22,866.
HISTORIC PRESERVATION
Historic Preservation was budgeted at $4,141 and
spent $4,318 for a deficit of $177. This deficit
was caused by the purchase of the scanner for
photographs.
OLD TOWN HALL & SHED
Expenses are not budgeted for the old Town Hall and
the Shed. We spent $6,814 for both buildings.
Utilities ($2,140) and Repairs & Maintenance
($3,446) were the bulk of the items. Neither of
these buildings has a budget for 2000.
CODE ENFORCEMENT
Code Enforcement was budgeted at $4,500 and spent
$4,561. In 2000, Code Enforcement has been
budgeted at $4,500.
cc: City Staff
0
X
MEMO 4.4,1
Date: April 4, 2000
To: Mayor & Council
From: City Administrator Mike Robertson
Re: 1999 Preliminary Budget Surplus
Another memo has detailed the preliminary 1999
final budget figures, which have shown a budget
surplus of $394,740 in 1999. The decision for the
City Council is what to do with the 1999 budget
surplus.
You could leave the surplus as fund balance. Fund
balance is that amount of the City's cash left over
at the end of the year. Since the City receives
its second half tax settlement and LGA payments in
mid-December, its fund balance always looks nice.
However, the fund balance has to last for over 6
months because the City will not receive anymore
tax money until next July.
Because of this, City auditors always recommend
that a City have 45-50% of its yearly budget in
fund balance. At the start of 1999, Otsego had a
fund balance of $594,561. Otsego's budget for 2000
is $1,432,568. To have a fund balance of 45-50% of
the 2000 budget, Otsego would need $644,000-
$716,000 in fund balance.
That means that the City Council should add a
minimum of $50,000 from the budget surplus to its
fund balance. That is what City Financial
Consultant Gary Groen and I recommend. That means
that the City has $344,740 in remaining surplus
funds. What follows is a list of possible
recommendations for the use of those funds, along
with the pros and cons of each. This list is not
assumed to include all possibilities.
1999 BUDGET SURPLUS OPTIONS
1. RETURN THE MONEY TO THE TAXPAYERS
Pros - Everyone loves this idea.
Cons - The City is not set up to do this. I
could talk to the County to see if they have a
mechanism for doing this. I would guess that the
costs of doing this would use up a substantial
amount of the surplus.
2. PLACE THE MONEY IN THE REVOLVING CAPITAL
IMPROVEMENT FUND TO BE USED ON FUTURE CITY
IMPROVEMENT PROJECTS
Pros - This provides additional money for
projects that cannot be assessed 100% and that are
difficult to fund through other sources. The City
placed its 1998 budget surplus into this fund.
Cons - This money is generated through 1999
taxes and receipts but will probably not be spent
for a few years.
3. PLACE THE MONEY IN THE 1999 OVERLAY BOND FUND
TO HELP MAKE BOND PAYMENTS
Pros - Placing the money in this fund would
allow the City to reduce the amount of the tax levy
going toward paying off these bonds in future
years.
Cons - Not all of the budget surplus was
generated by not spending road maintenance funds in
the Public Works budget.
4. PLACE THE MONEY IN A SEWER & WATER BOND RESERVE
FUND TO MAKE BOND PAYMENTS IF THERE IS NOT ENOUGH
DEVELOPMENT
Pros - It would provide additional reserve for
the Sewer/Water bond payments.
Cons - The budget surplus money is tax and
general revenue money. This method would use it to
pay off enterprise fund bonds, which are supposed
to be paid off by revenues generated from the
enterprise.
2
5. PLACE THE MONEY IN THE CAPITAL EQUIPMENT FUND
TO PURCHASE FUTURE CAPITAL EQUIPMENT
Pros - This would provide additional money to
the fund and make it less likely that future
capital equipment purchases would require tax
increases.
Cons - The Capital Equipment Fund is currently
adequate to meet immediate needs.
6. USE THE MONEY AS SEED MONEY FOR ECONOMIC
DEVELOPMENT EFFORTS
Pros - This provides money for marketing or a
funding source for incentives to attract industrial
or commercial development.
Cons - The existence of a pot of money can
sometimes cause it to be spent frivolously.
7. PLACE THE MONEY IN THE MUNICIPAL BUILDING FUND
TO BE USED FOR FUTURE EXPANSION OF CITY HALL
Pros - This provides additional money for a
future expansion of City Hall (Police Station?)
(Post Office?) etc. that could most likely be
funded only through tax supported bonds.
Cons - This money is generated through 1999
taxes and receipts but will probably not be spent
for quite a few years.
8. USE THE MONEY TO FUND FUTURE SCHEDULED PARR
IMPROVEMENTS
Pros - Everyone loves park improvements.
Cons - City policy has been to fund those
improvements through development fees and grants.
9. PAY DOWN THE LEASE ON CITY HALL
Pros - This frees up money in the future if we
make those payments now.
Cons - The financial benefit to the City is not
realized for several years until the lease is all
paid up.
3
10. USE THE MONEY AS A REVENUE SOURCE FOR THE 2001
BUDGET AND REDUCE THE PROPERTY TAX RATE
Pros - This provides additional revenue for the
2001 budget allowing less from property taxes.
Cons - A budget surplus cannot be guaranteed
every year and if the City becomes dependent upon
it as a revenue source they would have to reduce
spending or raise taxes suddenly if there was not
any surplus.
11. USE THE MONEY TO FUND THE GENERAL OPERATIONS OF
THE CITY
Pros - This provides additional revenue for the
general budget allowing less from property taxes.
Cons - A budget surplus cannot be guaranteed
every year and if the City becomes dependent upon
it as a revenue source they would have to reduce
spending or raise taxes suddenly if there was not
any surplus.
12. USE THE MONEY TO PAY THE CITY ADMINISTRATOR AND
CONTRACT ACCOUNTANT A NICE BONUS
Pros - Two surpluses in a row, they must be
doing a great job!
Cons - This idea is just as bad as it was last
year. Shoot the City Administrator if he ever
recommends it again.
RECOMMENDATION: Gary and I recommend that the
Council put at least $179,000 of the surplus into
Option 3, the 1999 Overlay Bond Fund. The $179,000
was generated as a surplus because the 1999 Overlay
Improvement replaced money already in the 1999
budget for road maintenance. If this money is
placed into the 1999 Overlay Bond Fund, Gary and I
will examine the future schedule of bond payments,
with an eye toward reducing the future tax levies
going into this fund as much as possible.
If $179,000 is placed into the 1999 Overlay Bond
Fund and $50,000 is put into increasing the General
Fund balance, that leaves $165,740 that can be used
for other purposes.
cc: City Staff
10
M
Kenneth and Julie Nathe
19080 Lincoln St NW
Elk River, MN 55330
441-3443
Since the spring of 1997 we have made our living by running the 101 Market. We put
up a seasonal greenhouse where we grow and sell annuals and perennials during the
months of April, May and June. We also sell related products such as pots and dirt
that the customers have asked for. In the summer we sell sweet corn and other
locally grown vegetables and fruits.- Business has been growing every year and we
have started thinking about plans for the future. Within the last month the landowner,
Richard Lefebvre, has indicated that he is willing to sell the land to us. We would
like to purchase the land and eventually build a full service garden center and
produce market. It would consist of a retail building of 4000 to 5000 square feet
with permanent glass greenhouses of 6000 to 9000 square feet. We would like to
continue operating 101 Market the way we have for the past three years until we're
able to proceed with our future plans.
Ken and Julie Nathe
......... ....
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F R O N T E L E V
MEMO
Date: April 5, 2000
To: Mayor & Council
From: City Administrator Mike Robertson
Re: Highway 101 Market Request
Highway 101 Market will be before you at the Council
meeting to ask that they be allowed to continue
construction of a greenhouse while their application
for a Conditional Use Permit is going through the
Planning Commission. I thought I would provide a brief
history of this property, the use on it, and the City's
interaction with the landowner and renter.
The landowner, Richard Lefebvre, received a permit from
Wright County in 1986 to construct a building on the
site. I have enclosed a copy of the permit. The
permit states that the building will be used for
seasonal crop sales only, no commercial, and no
permanent advertising.
Richard Lefebvre apparently rented the building to the
applicant, Ken Nathe, three years ago. In 1999 the
City received a complaint about the use of the site and
the number of advertising signs on the site. The
Council directed staff to review all properties along
Highway 101 for compliance with City ordinances.
Highway 101 Market, along with other businesses along
Highway 101, were contacted. I did not keep a copy of
the letter I sent Richard Lefebvre at that time.
Eventually, Highway 101 Market removed the additional
signs and came into compliance with the City's sign
ordinance. I had conversations with both the landowner
and building renter late in 1999 and early in 2000. In
each conversation I urged them to apply for a permit
since they obviously wanted to use the site for more
than seasonal crop sales.
On Monday, March 27, 2000, I was informed that someone
was constructing a building on the site. I asked
Building Inspector Jerry Olson if a building permit had
been pulled for this and he said it had not. I
directed Jerry to put a "Stop Work" order on the
building.
On Tuesday, March 28, 2000 Ken Nathe contacted me. He
asked if he could have permission to continue
construction of the building since he had already
ordered plants. I said he had to apply for a permit.
He asked if he could speak to the Council about going
ahead with construction while his permit application is
being reviewed by the Planning Commission. That is why
he is before you tonight.
cc: Ken Nathe, Highway 101 Market
Richard Lefebvre
2
OFFICE OF PLANNING AND ZONING
ENTERED 9C-. 2 3 1986 Wright County Court House Permit No. 2S
Buffalo, Minnesota Date
APPLICATION FOR USE AND BUILDING PERMIT
LEGAL LOT 1 AND N 12 72/100 A OF LOT 2 EX-_ PRT FOR HWY
DESCRIPTION
MUST BE Lot
COMPLETE Tax P el q
IDENTIFICATION: Please -PM
Last Name
Owner Lefebvre
Contractor [Name Owner
TYPE OF IMPROVEMENT: Describe
1 ) New Building
( ) Alteration (Specify)
( ) Addition Room
( ) Move In Room
( ) Other
PRINCIPAL TYPE OF FRAME:
( ) Masonry
( ) Wood Frame
( ) Structural Steel
09 Other — Specify pole
DIMENSIONS:
Basement: ( )Yes ( )No
Stories above basement:
Sq. feet (outside dimension)
Bedrooms Baths
o.1...=
TWP. 12
First Initial Mailing Address • No. Street, City and State Zip No. Tel. No.
Rddhard 9244 NE Parish Avenue 441 -
Elk River, MN 55330 1807
RESIDENTIAL PROPOSED USE: NON—RESIDENTIAL PROPOSED USE:
( ) One Family Dwelling (Stick Built) Specify: Storage in winter
( )Mobile Home Dwellingsellin corn in summer
O Garage nn
(X Other Size 48x88 ESTIMATED COST OF IMPROVEMENT $ —20 00
TYPE OF SEWAGE DISPOSAL
( ) Public
( ) Individual Septic Tank, etc.
WATER SUPPLY:
( ) Public
( ) Individual Well
HEATING:
( ) Electric ( )Gas ( ) Oil
( ) Coal ( ) None
Other:
TOWNSHIP OFFICERS COMMENTS:
CHARACTERISTICS:
Lot Area is 31.88 square feet. Water frontage is
Building set back from high water mark is feet. (Building Line)
Land height above high water mark at building line is n-} feet.
Building set back from State Hw�r feet County Road—L3Qjt from �township road or street is
Side yard is—30+ and3�1�— feet. Rear yard is50—feet.
feet
feet. All measurements from centerline.
Agreement: I hereby certify that the information contained herein is correct and agree to do the proposed work in accordance with the description above
set forth and according to the provisions of the ordinances of Wright County, Minnesota. I further agree that any plans and specifications submitted
herewith shall become a part of this permit application. I also understand that this permit is valid for a period of four (4) months.
9-24-86 X ; _ L 22 -x /,
Application Date Signat e o caner or Contractor
Permit: Permission is hereby granted to the above named applicant to perform thework described in th above statement. This permit is granted upon the
express condition that the person to whom it is granted and his agent, employees and wo en sha nform in respects to the inances of Wright
County Minnesota. This permit m5/
be at any time upon violation of sai finances.
Iss an Date /fin0 � � pffic o tanning and Zoning
Permit Fee $ _ 15 . ate Surcharge $ . 0Receipt No. o'��)
Variance Granted (yes) (no) Date:
PLANS APPROVED:
Conditional Use Permit Granted (yes) (no) Date:
Signature of Inspector
Date
x
kWAA CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTI ENT: MEETING DATE:
DEPARTMENT: PREPARED BY:
6. Dan Licht. City Planner: Elaine Beatty, City Clerk/April 10, 2000
6:30PM
ITEM INU BER: ITEM DESCRIPTION:
6.1. Consider Application from Dennis Backes, Backes Companies for Final
Plat of Outlot "F" - Crimson Ponds 2ND Addition
6.2. Deborah and Randy Carron Relocation of a building
6.3. Consider Application from Dennis Ulmer, Ulmer Construction, Inc. for
Final Plat of Outlot 'B" - Prairie Creek 3RD Addition.
6.4. Any Other Planning Business
BACKGROUNE :
6.1. Attached is a Planning Report dated March 30,2000 RE: Crimson Ponds 2ND
Addition Final Plat. Dan Licht will be present for review and questions.
6.2. Attached is the Planning Report dated April 5, 2000 Re: Carron CUP; Planning
Conunission Review and Findings of Fact and Decision. Dan Licht will be present for
review and questions.
6.3. Attached is the Planning Report dated April 4, 2000 Re: Prairie Creek 3RD Add;
Final Plat. Dan Licht will be present for review and questions.
6.4. This is for any other planning business that needs discussion.
RECONLVIENDATION:
6.1. These items are for Council consideration for approval or denial.
Thanks,
Elaine
I
NORTHWEST ASSOCIATED CON ULTAN S'-_�
INC COMMUNITY PLANNING - DESIGN - MARKET RESEARCH
APR
4 2000
PLANNING REPORT
TO: Otsego Mayor and City Council I
FROM: Daniel Licht
DATE: 30 March 2000
RE: Otsego - Crimson Ponds 2nd Addition; Final Plat
FILE NO.: 176.02 - 00.11
EXECUTIVE SUMMARY
Background
Backes Companies, Inc. has submitted an application for final plat approval of Crimson
Ponds 2nd Addition. The final plat consists of 33 lots within three blocks and two outlots.
The subject site is guided for low density residential development within the Sanitary
Sewer Service District by the Comprehensive Plan and is zoned R-4, Residential Single
Family - Urban District.
Section 21-3-3 outlines the process for final plat applications. Final plat applications do
not require a public hearing and do not require review by the Planning Commission unless
there are substantial changes between the proposed plat and the approved preliminary
plat. As such, this application is presented to the City Council without review and
recommendation of the Planning Commission. If in review of the application the City
Council finds that Planning Commission input would be of value, the application may be
referred to that body for recommendations.
Attached for Reference:
Exhibit A: Site Location
Exhibit B: Preliminary Plat
Exhibit C: Final Plat
5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 55416
PHONE 612-595-9636 FAX 612-595-9837 E-MAIL NAC@ WINTERNET.COM
Recommendation
In reviewing the submitted final plat application, we find that the plans are generally
consistent with the approved preliminary plat as well as the City's Comprehensive Plan,
Zoning Ordinance and Subdivision Ordinance. As such, we recommend approval of the
Crimson Ponds 2nd Addition Final Plat, subject to the following conditions:
A construction barricade is provided on 82nd Street at its intersection with Page
Avenue until such time as Page Avenue is extended, subject to review and approval
of the City Engineer.
2. All construction plans are subject to review and approval of the City Engineer.
3. The applicant pay $35,475 to satisfy park dedication requirements in lieu of
dedicating land.
4. The applicant enter into a development contract with the City, post appropriate
securities and pay applicable fees, subject to review and approval of the City
Attorney.
5. Comments of other City Staff.
/ANALYSIS
Preliminary Plat Consistency. The number of lots proposed and the design of this
second addition is consistent with that for the area approved as part of the preliminary plat.
In conformance with the conditions of approval. Further, the lot widths and sizes proposed
as part of the second addition are consistent with the approved preliminary plat and R-4
District requirements of 100 feet (94 feet on a cul-de-sac bulb) and 12,000 square feet.
Outlots. The final plat includes two outlots. Outlot A is a portion of a wetland/ponding
area that is partially included within the first addition. The second outlot represents the
balance of the approved preliminary plat reserved for future final plats and development.
Easements.
Streets. The internal streets to be constructed as part of this final plat include connections
to Page Avenue at 82nd Street and 80th street via Padget Avenue within the first addition.
However, it is not intended that Page Avenue will be constructed between 80th and 82nd
Street until such time as the second phase of Pheasant Ridge develops with an east
intersection at 82nd Street, due to the inefficiency of constructing such a small segment
for minimal traffic demand. Also, 81st Circle is proposed with a 500 foot length in
accordance with the preliminary plat approval.
Planning Report - Crimson Ponds 2nd Addition
Page 2
Construction Plans. The applicant provided construction plans for the project,
addressing utilities, grading and drainage, that included the proposed second addition.
The final plat also includes proposed drainage and utility easements, which are consistent
with those approved as part of the preliminary plat. The City Engineer will need to confirm
the consistency of the final plat with the construction plans as part of their review.
Park Dedication. No park land was dedicated to the City as part of this development.
As such, the applicant must pay a fee in lieu of land equivalent to $1,075 per lot to satisfy
park dedication. Based upon 33 lots, the total park dedication fee in lieu of land for this
final plat is $35,475.
Development Contract. If the proposed final plat is approved, the developer will be
required to enter into a development contract with the City, post all required securities and
pay applicable fees. The development contract is subject to review and approval of the
City Attorney.
CONCLUSION
The proposed final plat of Crimson Ponds 2nd Addition is generally consistent with the
approved preliminary plat and applicable conditions of that approval. The proposed final
plat is also consistent with the applicable provisions of the City's Comprehensive Plan and
development regulations. Our specific recommendation for City Council action is outlined
in the executive summary of this report.
pc. Mike Robertson
Elaine Beatty
Andy MacArthur
Larry Koshak
Dennis Backes
Jeremy Boots
Planning Report - Crimson Ponds 2nd Addition
Page 3
CITY Ol
OZ
SANITARY SEWER SERVICE
DISTRICT
NAC
ON THE GREAT RIVER ROAD
BASE MAP:
PPdE'r"
■■ AS=.,Inc.
MAY 1998
NOTE
S FOR PL4NNINC
i LY AND SHO UTLD
USED FOR EXACT
MFaSUREh1ENT.
SCALE:
0
NORTH
EXHIBIT A -Site Location
I
e.
CRIMSON
PONDS
BACKES
COMPANIES
4�-
Ha r -t
EXHIBIT B
M
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MEMORANDUM
TO:
FROM:
DATE:
RE:
FILE NO.:
NORTHWEST ASSOCIATED CONSULTANTS
COMMUNITY PLANNING - DESIGN - MARKET RESEARCH
Otsego Mayor and City Council
Daniel Licht
5 April 2000
Otsego - Carron CUP; Planning Commission Review
176.02 - 00.10
Please be advised that the Planning Commission held a public hearing to consider the
application of Randal and Deborah Carron to relocate an existing single family house to
their property at 14975 95"' Street. No comments were received from the public and
the Planning Commission did not have any discussion. Following the close of the
public hearing, the Planning Commission voted 6-0 to recommend approval of the
application.
This application is scheduled to be on the City Council's April 10, 2000 agenda. If
there are any questions in advance of the City Council meeting, please do not hesitate
to call our office.
PC. Mike Robertson
Elaine Beatty
Andy MacArthur
Larry Koshak
5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 554 1 6
PHONE 6 1 2-595-9636 FAX 6 1 2-595-9637
CITY OF
4-4-00
O
O T S E G
CUP
WRIGHT COUNTY, MINNESOTA Findings of Fact
& Decision
Applicant's Name: Randal and Deborah Carron.
Request: Application of Randal and Deborah Carron to relocate an existing single family
dwelling to their property at 14975 95th Street.
City Council Meeting Date: 10 April 2000.
Findings of Fact: Based upon review of the application, the recommendation of the Planning
Commission and evidence received, the City Council of the City of Otsego now makes the
following findings of fact:
1. The legal description of the property is described by attached Exhibit A.
2. The property lies within the Long Range Urban Service Area and is guided for low density
residential land use by the 1998 Comprehensive Plan Update.
3. The property is zoned R-3, Residential - Long Range Urban Service District (General);
Single Family dwellings are a permitted use in this District.
4. The relocation of existing structures to lots within the City of Otsego requires consideration
of a conditional use permit pursuant to Section 19 of the Zoning Ordinance.
5. The Planning Commission and City Council must take into consideration the possible
effects of the conditional use with their judgement based upon (but not limited to) the
criteria outlined in Section 20-4-2.F of the Zoning Ordinance:
A. The proposed action's consistency with the specific policies and provisions of the
official City Comprehensive Plan.
Comment. The relocation of this dwelling unit is a positive improvement by providing
a dwelling unit that is larger and likely has a higher value than the surrounding
homes. The following policies support the applicant's request.
• The character of the individual neighborhood shall be reinforced, maintained
and upgraded (Policy Plan, pg. 40).
• A high quality residential environment shall be maintained through
rehabilitation or where necessary, redevelopment of substandard units via
private means and/or public action, when feasible (Policy Plan, pg. 46).
Decision: Based on the foregoing information and applicable ordinances, the requested
conditional use permit is hereby approved based on the most current plan and information
received to date, subject to the following conditions:
A building permit is applied for and approved by the Building Official prior to relocation of
the structure.
2. The relocated structure shall be ready for occupancy within six (6) months from the date
of location on site, subject to approval of the Building Official.
3. The existing septic system and well are evaluated and subject to the review and approval
of the Building Official.
4. The applicants post a security as required by Section 20-19-3 of the Zoning Ordinance with
the amount to be determined by the Building Official.
PASSED by the Otsego City Council this 101!1 Day of April, 2000.
Attest:
CITY OF OTSEGO
Larry Fournier, Mayor
Elaine Beatty, Zoning Administrator/City Clerk
NORTHWEST ASSOCIATED CONSULTANTS
NINC COMMUNITY PLANNING - DESIGN - MARKET RESEARCH
PLANNING REPORT Le
TO: Otsego Mayor and City Council
FROM: Daniel Licht
DATE: 4 April 2000
RE: Otsego - Prairie Creek 3rd Add.; Final Plat
FILE NO.: 176.02 - 00.14
EXECUTIVE SUMMARY
Background
Ulmer Construction, Inc. has submitted an application to final plat the Prairie Creek 3rd
Addition consisting of 74 single family lots. The subject parcel is currently platted as
Outlot B of Prairie Creek and is zoned R-4, Residential Urban Single Family District. For
reference, the proposed final plat would represent the final phase of single family lots
within the Prairie Creek Subdivision.
Executive Summary:
Exhibit A:
Site Location
Exhibit B:
Preliminary Plat
Exhibit C:
Final Plat
Exhibit D:
Grading Plan
Recommendation
The proposed final plat of Prairie Creek 3rd Addition is generally consistent with the
approved preliminary plat and provisions of the City's Zoning and Subdivision regulations
and the Comprehensive Plan. As such, our office recommends approval of the application
subject to the following conditions:
1. The final plat is revised to provide a 30 -foot wide trail corridor between Lots 6-7,
Block 2 or Lots 7-8, Block 2, subject to review and approval of City Staff.
5775 WAYZATA BOULEVARD. SUITE 555 ST. LOUIS PARK. MINNESOTA 554 1 6
PHONE 612-595-9636 FAX 612-595-9837 E-MAIL NAC@)WINTERNET.COM
2. The applicant pay appropriate cash fees in lieu of land in satisfaction of park
dedication requirements equivalent to $1,075 per lot.
3. All construction plans, grading and drainage plans, easements and utilities are
subject to review and approval of the City Engineer.
4. The applicant shall enter into a development contract with the City and post all
required securities and pay all applicable fees, subject to review and approval of
the City Attorney.
5. Comments of other City Staff.
ANALYSIS
Preliminary Plat Consistency. The proposed 3rd Addition Final Plat is generally
consistent with the approved preliminary plat for Prairie Creek. There have been minor
adjustments to the various lot lines as illustrated on the preliminary plat. These changes
do not significantly alter the character of the plat or conformance with applicable
development regulations. The changes have, however, resulted in one additional lot in the
area of Lots 3-11, Block 2 of the final plat. Whereas, the preliminary plat included eight
lots in this area, the final plat has nine. The result is an increase in the overall lot count
for the final plat by one in comparison with the preliminary plat. All of the proposed lots
in this area conform to the minimum R-4 District lot area and width requirements.
Therefore, the additional lot does not cause any significant issues.
Park Dedication. No park land is proposed to be dedicated as part of the final plat. The
Parks and Recreation Commission had recommended that a trail access be provided
between Otsego Elementary School and 79th Street. In accordance with this
recommendation, the final plat should be revised to locate a 30 -foot wide trail access
between Lots 6-7 or Lots 7-8, Block 2. The balance of the park dedication requirements
will need to be satisfied by cash fee in lieu of land as part of the development contract.
Utilities. The proposed final plat is to be served by municipal sanitary sewer and water
services. Sanitary sewer capacity is only reserved for those projects that have received
final plat approval and paid appropriate service fees. To date, the City has final platted
a total of 225 single family lots out of a capacity of approximately 450 lots. As such, there
is adequate residential capacity available to serve the subject final plat with 74 lots.
Easements. The proposed final plat illustrates drainage and utility easements at the
perimeter of all lots and over ponding and wetland areas. The final plat also illustrates an
existing United Power Association easement over the north lot line of the subject parcel.
All easements are subject to review and approval of the City Engineer.
Planning Report - Prairie Creek 3rd Add.
Page 2
Construction Plans. The applicant has submitted construction plans for Prairie Creek 3rd
Addition along with grading and drainage plans. Said plans are subject to review and
approval of the City Engineer.
Development Contract. If the proposed Prairie Creek 3rd Addition Final Plat is approved,
the applicant must enter into a development contract with the City. At the time the
development contract is executed, the applicant must post all required securities and pay
applicable fees. The development contract is subject to review and approval of the City
Attorney.
CONCLUSION
The proposed Prairie Creek 3rd Addition Final Plat is generally consistent with the
approved preliminary plat and provisions of the City's development regulations and
Comprehensive Plan. One issue to be addressed is the Park and Recreation Commission
requirement to provide a trail access to the school site. A specific recommendation for
action by City Officials is outlined in the executive summary of this report.
PC. Mike Robertson
Elaine Beatty
Andy MacArthur
Larry Koshak
Dennis Ulmer
Matt Davich
Chuck Plowe
Planning Report - Prairie Creek 3rd Add.
Page 3
M
2
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BASE MAP.
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'78TH STREET
EXHIBIT B - PRELIMINARY PLAT
D41—t AND VriLIFY
CAU -01S .0c sHous
TWINHOME
CERTIFICGTION
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116.RUD 4 BONS. INC.
EXHIBIT B - PRELIMINARY PLAT
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LEGEND
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EXI1151T D-1 - GRADING PLAN
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CITY Or O T SEGO
REQUEST FOR COUNCIL ACTION
AGENDA SEC'rio,,N: DF.PARTMEN'f: xIEE'CING DATF,:
DEPARTMENT: PREPARED BY:
'.. Lam- Koshak, City Engineer: Elaine Bean%, City Clerk/April 10, 2000
John Harwood 6:30PM
ITEM NUMBER: ITEM DESCRIPTIO\
7.1. Consider Approval of Change Order 1 for COP99.02 78TH ST Project.
7.2. Any Other Engineering Business
BACKGROL NEi:
7.1. attached is the information from John Harwood dated April 5. 2000. He will be
present to review the infb nation and answer any questions.
7.2. Is for any other Engineering Business that may arise.
RECON"MENDATION:
This is for Council consideration for approval
Thanks,
P,
Elaine
HPR. 5.2000 10:51AN
Hakanson
INAnderson
Assoc., Inc.
4"il & Municipal Engineering
Land Surveying
April 5, 2000
Honorable Mayor and City Council
City of Otsego
8899 Nashua Avenue NE
Otsego, MN 55330
RE: Change Order No. 1, 78th Street Project
Dear Mayor and Council:
NO. 480 P.
3601 Thurston enue
Suite 101
Anoka, Minwe 1 55303
763/427-5860
7637427-0520 c
Attached is proposed Change Order No, 1 to the contract with LaTour Construction fc,:'
work on 78th Street, The Change Order is for a total of $61,927,24. Of this, $25,394.1-.
has been or will be paid by Developers, A total of $21,336.08 will be funded by M&t',
The city road, drainage or trunk utility funds will pay for $15,197.20 of the increase. ThL�
change order is organized by bid schedules to conform with the contract. The revision -4
and reasons for the revisions are as follows.
Part 1. Bid Schedule A — Roadway
This section of the contract includes all excavation and grading work, including th 3
stormwater ponds. Pond A is located near Quaday and was revised to match tl':)
grading plan for the future townhome portion of Prairie Creek. Pond C is located 0
what became the 3r' Phase of Prairie Creek. The original 78t' Street contract showed
Pond C pond excavation to be by the developer. With the work on this portion of Pram 3
Creek delayed to Phase 3, the pond excavation had to be done by the city contract ---r
coincident with 78t' Street. The majority of the added excavation for both Pond A a; d
Pond C is attributed to the Prairie Creek Development. The costs will be recovered
part of the Phase 2 and Phase 3 Development Agreements.
In addition to pond excavation, we encountered more marsh type soils than anticipat;d
at the location where 78`" Street crossed Lefebvre Creek, We directed the contractor ,. -O
excavate these soils as necessary for road stability. The extra excavation is paid .;s
"muck excavation",
\\HaOl\Shared Docs\MunicipaMQTS5-GO\813\ot613cc3.doc
HPR. 5.2000 10:,-lAN NO.430 P. i
Honorable Mayor and City Council
Page 2
April 5, 2000
Summary of Schedule A Roadway Revision
Added Excavation Pond A 3463 CY @ $1.30 $4,501,90
Added Excavation Pond C 15933 CY @ $1.30 - $20,712,90
Subtotal Pond Excavation = $25,214.80
Added Muck Excavation 3250 CY @ $2.15 — $6,987.50
Total Added Schedule A Cost = $32,202.30
Portions paid by Developer = $15,660.44
Portion MSA Funded = $13,962.18
Portion City Funded - $2,579.68
Part 2, Bid Schedule B, Storm Sewer
There were two revisions to the Schedule B Storm Sewer work, The first of thes:
revisions was related to the final configuration of the Prairie Creek subdivision. Thi
original 78th Street plans showed the work in the right-of-way with several outlet pipe -3
that would be constructed "by others", i.e. by the developer. Those outlet pipes would
have been a cost participation item where the city would have reimbursed the develop: s*
for part of the cost. With the platting of Prairie Creek Phase One and the final design v;
the storm facilities, the city constructed more of the pipe system with the develop::
paying the majority of the cost via the Developer's Agreement. These storm sew(�l•
revisions added $16,204.94 to the project, of which the city's non MSA eligible share;
was $1,747.78,
The second revision to the Storm Sewer Schedule was for our directing use of tvwa
larger diameter manholes and directing work for afield revision to one manhole, During
design we select a manhole diameter based on the number of pipes and on size and
locations or angles that the pipes enter the manhole. If the decision on sizing is clos.::,
we tend to choose the smaller diameter to reduce costs with the expectation that fir. _:1
manhole size will be reviewed at shop drawing time. Of the approximate 35• structure,
we directed the contractor to increase the sizing of two. This increased sizing had a
cost of $2,906.00, There was one structure, MH 14-4, that we reviewed for sho?
drawing approval while the design review for the Pheasant Ridge Development was s' X11
underway, The manhole as delivered did not fit final approved storm sewer design iC.x
the subdivision. We directed the contractor to cut new holes and otherwise modify t:e
manhole to make it work. This had a cost of $722.00.
Overall, there was extra work performed on these manhole and structure revisio;;s
totaling $3,628.00, This work is funded 73% MSA and 27% City, so that the city portion
is $979.56.
Ha:, ancon
An zlerson
\\Ha01\Srorad Docs\MunlclpWl AOTSEGO\613\ot613cc3.dgc As:_ >c-, Inc.
HPR. 5.2000 10:52AM
Honorable Mayor and City Council
Page 3
April 5, 2000
Part 3, Bid Schedule C, Sanitary Sewer
N0.430 P.• J
The construction of the sanitary sewer encountered some very fine silty sand that coul
not be dewatered and was too soft for pipe support and bedding. Soil correction wa-
necessary and was performed by use of an open graded crushed rock product,
Add Item 45A Foundation Correction, 450 Ton 0 $10,60
Contract Change: +$4,770.00
Added work related to sewer system testing and acceptance;
The contractor has been directed to perform work on the sanitary sewer system fo:'
operational acceptance in April, prior to when the street work will be completed. Thi,
will require added traffic control measures and added work to adjust manhole casting:=
to interim and final grade.
Add Item 51 A, Furnish and haul water for tests, 1 I_S 0 $1,200 $1,200.00
Acid Item 61 A. Ternporary Barricades at manhole$, 14 BA 0 $120.00 $1,680.00
Add Item SIB, Place and Remove temporary MH Castings, 14 EA @ $160.00 +$2,24
0-00
Subtotal: $5,120,00
Attached is a tabulation of total change order costs with identification of the fundis;
source. Also attached is Change Order Number 1, along with a tabulation showing the
storm sewer revisions incorporated in the Schedule B, Part A Storm Sewer Revision.
Sincerely,
HAKANSON ANDERSON ASSOCIATES, INC.
J A. Harwood, P.E.
JAH:ck
\Wa01\shared Docs\MunicipaMQTSEGO\51$\ot613cc3.doc
Ha'. znson
Anderson
As :,Dc- Inc.
HPR. 5.2000 '10;52AM NO. 430 P.
CITY OF OTSEGO, 78TH STREET PROJECT
TABULATION OF REVISIONS, CHANGE ORDER NO.1
\\Ha01\Sh8red Docs\Municipal\AOTSEC30\513\0I613cc3.dac
H,a:znson
An Terson
As =oc., Inc.
MSA STORM
CITY ROAD
CITY TF :VK
ITEM
TOTAL
DEVELOPER
MSA
AND
SEWER .ND
COST
COST
STREETWATER
39'a
DRAINAGE
WAT. ,
I EXC. POND A
$4,501,90
$1,575.67
$2,136.15
$790.08
_
I EXC. POND C
$20,712.90
$14.084.77
$4,838.53
$1,789.60
X EXCAVATION
$6,987.50
$6,987.50
SEWER PART A
$16,206.94
$9,733.70
$4,725.46
$1,747.78
_
SEWER PARTS
$3.628.00
$2,648-44
$979.56
NRY SEWER — C
$4 770.00
$4 7' o.oC
STEM TESTING
$5,120.00
`� 1 •q(-
(Terni
Tr)TA I-q
ctR1 007 a4
tk?5.394.14
$6.987.50
$14.348,58
$5,307.20
$9,8::0.0(
\\Ha01\Sh8red Docs\Municipal\AOTSEC30\513\0I613cc3.dac
H,a:znson
An Terson
As =oc., Inc.
�iPR . 5.2000 10 : 53AN
Mn/OOT TP -2184-02 (5183)
State of Minnesota Department of Transportailon
NO. 430 P. t- J
. t .
Page 1 3
CHANCE ORDER #1
Contractor: ' aTgu' Construct] -Inc.
Address: 2134 County Road 8 NW
Location: City of Otsego, 78t0 St., Quaday & Page Ave.
S.P. No. 217-103-01
F.P. No. N/A
Contract No. City of Ctse o 99.02
In accordance with ttie terms of this Contract, you are hereby autho(zed and instructed W perform the Work as altered ny the following provi-i .,ts:
Revise the contract plans and quantities of work to match adjacent developments.
2
Schedule A, Roadway
Revise the configuration of Pond A to match the Prairie Creek Outlot A sketch plan lays -it.
Add Pond C to the project, which pond is located in Prairie Creek Phase IV, Perform a-` fed
work to excavate muck from Lefebvre Creek at 780' Street.
Add Pay Item 6A Common Excavation Ponding, 19,396 CY ® $1.30 = $25,214.80
Pond A, increase 3,463 CY
Pond C, Add new pond 15,933 CY
Increase Quantity Item 7, Muck Excavation, 3,250 CY
Added work as encountered during construction
Total contract change, Schedule A work:
Schedule B, Storm Sewer
® $2.15 = $6,987.50
+$32,202.30
PART A
Construct as shown on revised plans and on attached revised Schedule B. The revisions include
storm piping on Quaday and 78 h to match the new pond and storm piping in the north '_oulevard
of 78th Street to match Prairie Creek. The revised work requires several new payment :Nems.
Add Item 19A 18" RC Pipe Apron, 1 ea a $360,00 EA
Add Item 19B 21" RC Pipe Apron, 1 ea ® $3$0.00 EA
Add Item 22A Trash Guard for 18" Pipe Apron, 1 ea 0 $240.00 EA
Add Item 228 Trash Guard for 21" Pipe Apron, 1 ea ® $270.00 EA
Original Schedule B Storm Sewer Work $183,139.26
Revised Schedule B Storm Sewer Work 198 0 6..20
Total Contract Change (see attachment) +$16,206.94
PART B
Schedule B, Storm Sewer; revisions required for construction and increased manhole .;zing
Add Item 29A,Construct Drainage Structure 60", 1 ea * $2,040.00 Net + $1,100.00
Add Item 29B, f=ield Revise Drainage Structure 14-4, 1 ea 0 $722.00 Net + $722.00
Add Item 31 A, Construct Drainage Structure Design 96", 1 ea ® $5,063.00 Net + $1,806.00
Contract Change: +$3,628.00
\\Ha01\6hared DocslMunicipaiV\OTSEGO\613\01613CO1.doe
r=+PR . 5.2000 10 : 54AM
MNDOTTP-2194-02 (5/83)
state of Minnesota Department of Trapsportat(an
l
CHANGE ORDER #1
NO. 430 P. J
Page 2, 3
Contractor: t' S.P. No. 217-103-01
Address: _2134 County Road 8 NW F.P. No. N/A
_MADIgg Lakr..IVIN 555,,58
Location: City of Otsego; 784h St., Quaday & Page Ave. Contract No. City of Otse o 99.02
In accordance with the terms of this Contract, you are hereby authorized and Instructed to perform the Work as altered by the tollow{ng provlr;, ism
3. Schedule C, Sanitary Sewer
Part A — Foundation Correction
The construction of the sanitary sewer encountered some very fine silty sand that could , iot be
dewatered and was too soft for pipe support and bedding. Soil correction was performer by use
of an open graded crushed rock product.
Add Item 45A Foundation Correction, 450 Ton 0 $10.60
Contract Change: +$4,770.00
Part B
Added work related to sewer system testing and acceptance
The contractor has been directed to perform work on the sanitary sewer system for ope ational
acceptance in April, prior to when the street work will be completed. This will require ac -Jed
traffic control measures and added work to adjust manhole castings to interim and final grade.
Add Item 51 A, Furnish and haul water for tests, 1 LS 0 $1,200 $1,200.00
Add Item 61 A, Temporary Barricades at manholes, 14 Ea 0 $120.00 $1,680.00
Add Item 51 B, Place and Remove temporary MH Castings, 14 ea 0 $160.00 +E2.24.0.00
Subtotal: $5,120.00
\\Ha01\Shared Docs\MuniclpalWOTSEGO\613\ot613CO7.doc
FAPR. 5.2000 10:54AN
Mn/DOT TP -2194-02 (5183)
Gtate of Minnesota Department of Transportation
t
CHANGE ORDER #1
NO. 430 P.E i
Page 3 c
Contractor: LaTour Constru ti_ ons. Inc_, S, P. No, 217-103-01
Address: 2134 County Road 8 NW F.P. No. N/A
RMAplp Lake, UN 55A58 —_
Location; City of Otsego; 7841 St., Qtyaday & Page Ave. Contract No, City of Otse o 99.02
In accordance with the terms of this Contract, you are hereby authorized and Instructed to perform the Work as altered by the following provWs •�-1:—
TOTAL CHANGE ORDER:
item 1, Schedule A Roadway Revisions
$32,202.30
item 2, Schedule B Storm Sewer Revisions, Part A
$16,206.94
item 2, Schedule B Storm Sewer Revisions, Part B
$3,628.00
Item 4, Schedule C Sanitary Sewer, Part A
$4,770.00
Item 6, Added for Testing, Sanitary Sewer, Part 8
$5,120.00
$61,927.24
Original Contract Amount $1,348,570.12
Previous Contract Changes, none 0.00
Prior approved contract amount $1,348,570.12
Change in contract due to this change order $61,927.24
,tat contract including this and previous change orders $1,410,497.36
CHANGE IN CONTRACT TIME
❑ Is Increased by working Days
❑ Is Decreased by fl Calendar hays
gc] is not changed.
C1 May be revised If the work affected the controlling
operation.
��uaM�Qhararl nnr„n\Munk:inaMOTSEGO\913\ot613COl.doo
Issued by. ate
oject Engineer
Accepted py:
Contractor's Authorized Rt present::Jve Date
Approved by:
For the City of Otsego Date
Contractor- LaTour Construction
2134 County Road 8 NW
Maple lake, MN 55356
Work and Quantity Revisions to Match Development Planning
Attachment to Change Order No.1
SP 217-103-01
City of Otsego
Revisions to Schedule 'B" Work
Item Number 2 of Change Order Number 1
Prepared By: Hakanson Anderson Assoc.
John A. Haywood, PF
April 4, 20Da
Bid Schedule"S' - Storm Sewer
Original
original
Original
Revised
Revised
Revised
4uanlity
Item Description
Quantity
Unit Price
Contract Price
Quantilv
Unit Price
Contract Price
Ditference
Item 4
Spec.Rel
2
Ea
$310.00
Ea
$620.00
3
Ea
Ea
'$530.00
1
78
2301 515
12' RCP ron
3
Ea
$325.00
Ea
$975.00
2
Ea
Ea
$ 0•�
1
19
2501.515
15' RC Pi A ort
Ea
Ea
1
Ea
83&9.00
Fa
$360 -Do
1
19A_
2501.515
18' RC Pi ron
Ea
Ea
1
En
$380.00
Ea
5389 -UO
1
198
2501.515
21' Re P' Apron
4
Ea
$410.00
Ea
$1.640.
3
Ea
Ea
51 230.00
1
20
2501.515
24' RC Pi Apron
2
Ea
$135-00
Ea
$270.00
3
Ea
Ea
$405.00
1
21
2501.602
trash Guard for i2' Pl e Apron
3
Ea
$16G.DD
Ea
$480.OD
2
Ea
fa
$320.00
-1
22
2501.602
rash Guard tot 15' P' ran
Ea
1
Ea
$240.00
Ea
$240.00
1
22A
2501.602
Trash Guard for 18' P A on
Ea
Ea
1
Ea
$270.00
Fa
$270.00
1
22B
2501.602
Trash Guard for 21' Pi Apron
4
Ea
Ea
$275.00
Ea
$1,100.00
3
Ea
Ea
$625-OQ
-1
23
2501.6{12
Trash Guard for 24' Pi Apron
239
LF
516.70
LF
$3,991.39
398
LF
LF
$6,fi46.60
139
24
2503.541
12' RCP Design 300fi G 5
419
iF
;17.90
lF
$7,300.10
431
LF
LF
$7,714.90
i2
25
2503541
15' RCP n 3006 Ci 5
220
LFr$21.90
LF
;4.336.00
9oB
LF
LF
$17,978.aD
668
26
2503 541
18' RCP 0 3f106 CI 5
598
LF
Lf
$13,096.20
846
LF
LF
574,147.40
48
27
2503 541
27' RCP Desi 3006 CI 3
796
LF
LF
$1899240
396
LFLF
59,424.80
402
28
2503.541
24' RCP Desi n 30118 CI 3
2613
LF
LF
$87,274.20
2754
1F
LF
$91.883 60
t41
29
2503541
30' RCP Des n 3006 Ci 3
Structure Desi 72' 41)20
5
Ea
Ea
$13,775.00
5
Es
Ea;15,775.00
0
30
31
2500".502
25065fY2
Construct Drain
Construct DrakuX Slruclurs Desi n 84' 4020
1
Ea
Ea
53257.00
i
Ea
Ea
Ea
53 257.00
$12220.00
0
1
32
2506.502
ConstruclDrai SUucture'Design AorF
12
Ea
$940.D0
Ea
$i1,2B0.00
13
Ea
Ea
Ea
760.flD
2
33
2500.502
ConsOucl Drain Structure Desi C or G
2
Ea
5949.00
Ea
Ea
$ 1,880.00
$7200.
4
10
Ea
Ea
$6000.00
-2
34
2506.502
Construct Drama Slruclure Desi n H
12
Fa
Ea
$500.00
$1, 085.00
Ea
$2,130.00
3
FB
Ea
$3,195.00
1
35
2506502
Construct Drainage Structure Design S
2
CY
$45,60
CY
$2,322.06
57.5
CY
CY
$2,833 50
6.8
36
2511.501
Random Riprap Class III
50.7
Subtotal, Schedule "S'
$182,139-26
$198,346.20
Cost increase $16,206.94
x
Hakanson
Anderson
Assoc., Inc.
.vil & Municipal Engineering
Land Surveying
CITY OF OTSEGO
CITY ENGINEER
COUNCIL AGENDA ITEMS
COUNCIL MEETING
4/10/00
3601 Thurston Avenue
Suite 101
Anoka, Minnesota 55303
763/427-5860
763/427-0520 Fax
Item 7.1 Consider approval of Change Order #1 to COP 99.02 — 78th Street,
Quaday Avenue, and Page Avenue Sanitary Sewer, Watermain and
Street Project.
The contract with LaTour Construction would increase by $61,927.24.
Find attached a copy of Change Order No. 1.
Item 7.2 Any Other Engineering Business
Council Agenda Items, Page 1
\\Ha01\Shared Docs\Municipal\AOTSEGO\901\ot901agenda4-10-OO.doc
Hakanson
1 Anderson
Assoc., Inc.
A & Municipal Engineering
Land Surveying
April 5, 2000
Honorable Mayor and City Council
City of Otsego
8899 Nashua Avenue NE
Otsego, MN 55330
RE: Change Order No. 1, 78th Street Project
Dear Mayor and Council:
3601 Thurston Avenue
Suite 101
Anoka, Minnesota 55303
763/427-5860
763/427-0520 Fax
Attached is proposed Change Order No. 1 to the contract with LaTour Construction for
work on 78th Street. The Change Order is for a total of $61,927.24. Of this, $25,394.14
has been or will be paid by Developers. A total of $21,336.08 will be funded by MSA.
The city road, drainage or trunk utility funds will pay for $15,197.20 of the increase. The
change order is organized by bid schedules to conform with the contract. The revisions
and reasons for the revisions are as follows.
Part 1, Bid Schedule A — Roadway
This section of the contract includes all excavation and grading work, including the
stormwater ponds. Pond A is located near Quaday and was revised to match the
grading plan for the future townhome portion of Prairie Creek. Pond C is located in
what became the 3rd Phase of Prairie Creek. The original 78th Street contract showed
Pond C pond excavation to be by the developer. With the work on this portion of Prairie
Creek delayed to Phase 3, the pond excavation had to be done by the city contractor
coincident with 78th Street. The majority of the added excavation for both Pond A and
Pond C is attributed to the Prairie Creek Development. The costs will be recovered as
part of the Phase 2 and Phase 3 Development Agreements.
In addition to pond excavation, we encountered more marsh type soils than anticipated
at the location where 78th Street crossed Lefebvre Creek. We directed the contractor to
excavate these soils as necessary for road stability. The extra excavation is paid as
"muck excavation".
\\Ha01\Shared Docs\Municipal\AOTSEGO\613\ot613cc3.doc
Honorable Mayor and City Council
Page 2
April 5, 2000
Summary of Schedule A Roadway Revision
Added Excavation Pond A 3463 CY @ $1.30 =
$4,501.90
Added Excavation Pond C 15933 CY @ $1.30 =
$20,712.90
Subtotal Pond Excavation =
$25,214.80
Added Muck Excavation 3250 CY @ $2.15
$6,987.50
Total Added Schedule A Cost =
$32,202.30
Portions paid by Developer =
$15,660.44
Portion MSA Funded =
$13,962.18
Portion City Funded =
$2,579.68
Part 2, Bid Schedule B, Storm Sewer
There were two revisions to the Schedule B Storm Sewer work. The first of these
revisions was related to the final configuration of the Prairie Creek subdivision. The
original 78th Street plans showed the work in the right-of-way with several outlet pipes
that would be constructed "by others", i.e. by the developer. Those outlet pipes would
have been a cost participation item where the city would have reimbursed the developer
for part of the cost. With the platting of Prairie Creek Phase One and the final design of
the storm facilities, the city constructed more of the pipe system with the developer
paying the majority of the cost via the Developer's Agreement. These storm sewer
revisions added $16,204.94 to the project, of which the city's non MSA eligible share
was $1,747.78.
The second revision to the Storm Sewer Schedule was for our directing use of two
larger diameter manholes and directing work for a field revision to one manhole. During
design we select a manhole diameter based on the number of pipes and on size and
locations or angles that the pipes enter the manhole. If the decision on sizing is close,
we tend to choose the smaller diameter to reduce costs with the expectation that final
manhole size will be reviewed at shop drawing time. Of the approximate 35 structures,
we directed the contractor to increase the sizing of two. This increased sizing had a
cost of $2,906.00. There was one structure, MH 14-4, that we reviewed for shop
drawing approval while the design review for the Pheasant Ridge Development was still
underway. The manhole as delivered did not fit final approved storm sewer design for
the subdivision. We directed the contractor to cut new holes and otherwise modify the
manhole to make it work. This had a cost of $722.00.
Overall, there was extra work performed on these manhole and structure revisions
totaling $3,628.00. This work is funded 73% MSA and 27% City, so that the city portion
is $979.56.
Hakanson
Anderson
\\Ha01\Shared Docs\Municipal\AOTSEGO\613\ot613cc3.doc I III Ass c., Inc.
Honorable Mayor and City Council
Page 3
April 5, 2000
Part 3, Bid Schedule C, Sanitary Sewer
The construction of the sanitary sewer encountered some very fine silty sand that could
not be dewatered and was too soft for pipe support and bedding. Soil correction was
necessary and was performed by use of an open graded crushed rock product.
Add Item 45A Foundation Correction, 450 Ton @ $10.60
Contract Change: +$4,770.00
Added work related to sewer system testing and acceptance:
The contractor has been directed to perform work on the sanitary sewer system for
operational acceptance in April, prior to when the street work will be completed. This
will require added traffic control measures and added work to adjust manhole castings
to interim and final grade.
Add Item 51 A, Furnish and haul water for tests, 1 LS ® $1,200 $1,200.00
Add Item 61A, Temporary Barricades at manholes, 14 EA @ $120.00 $1,680.00
Add Item 516, Place and Remove temporary MH Castings, 14 EA @ $160.00 +$2,240.00
Subtotal: $5,120.00
Attached is a tabulation of total change order costs with identification of the funding
source. Also attached is Change Order Number 1, along with a tabulation showing the
storm sewer revisions incorporated in the Schedule B, Part A Storm Sewer Revision.
Sincerely,
HAKANSON ANDERSON ASSOCIATES, INC.
J A. Harwood, P.E.
JAH:ck
\\Ha01\Shared Docs\Municipal\AOTSEGO\613\ot613cc3.doc
Hakanson
1-111 Anderson
Assoc., Inc.
CITY OF OTSEGO, 78TH STREET PROJECT
TABULATION OF REVISIONS, CHANGE ORDER NO. 1
ITEM
TOTAL
COST
DEVELOPER
COST
MSA
STREET
MSA STORM
WATER
73%
CITY ROAD
AND
DRAINAGE
CITY TRUNK
SEWER AND
WATER
COMMON EXC. POND A
$4,501.90
$1,575.67
$2,136.15
$790.08
COMMON EXC. POND C
$20,712.90
$14,084.77
$4,838.53
$1,789.60
MUCK EXCAVATION
$6,987.50
$6,987.50
STORM SEWER PART
$16,206.94
$9,733.70
$4,725.46
$1,747.78
STORM SEWER PART B
$3,628.00
$2,648.44
$979.56
SANITARY SEWER - C
$4,770.00
$4,770.00
SYSTEM TESTING
$5,120.00
$5,120.00
TOTALS
$61,927.24
$25,394.14
$6,987.50
$14,348.58
$5,307.20
$9,890.00
\\Ha01\Shared Docs\Municipal\AOTSEGO\613\ot613cc3.doc
Hakanson
1-111 Anderson
Assoc., I n C.
Mn/DOT TP -2184-02 (5/83)
State of Minnesota Department of Transportation
Page 1 of 3
CHANGE ORDER #1
Contractor: LaTour Construction, Inc.
Address: 2134 County Road 8 NW
Location: City of Otsego; 78`" St., Quaday & Page Ave.
S.P. No. 217-103-01
F.P. No. N/A
Contract No. City of Otsego 99.02
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions:
Revise the contract plans and quantities of work to match adjacent developments.
1. Schedule A, Roadway
Revise the configuration of Pond A to match the Prairie Creek Outlot A sketch plan layout.
Add Pond C to the project, which pond is located in Prairie Creek Phase IV. Perform added
work to excavate muck from Lefebvre Creek at 78th Street.
Add Pay Item 6A, Common Excavation Ponding, 19,396 CY @ $1.30 = $25,214.80
Pond A, increase 3,463 CY
Pond C, Add new pond 15,933 CY
Increase Quantity Item 7, Muck Excavation, 3,250 CY @ $2.15 = $6,987.50
Added work as encountered during construction
Total contract change, Schedule A work: +$32,202.30
2. Schedule B, Storm Sewer
PART A
Construct as shown on revised Vans and on attached revised Schedule B. The revisions include
storm piping on Quaday and 78 to match the new pond and storm piping in the north boulevard
of 78th Street to match Prairie Creek. The revised work requires several new payment items.
Add Item 19A 18" RC Pipe Apron, 1 ea @ $360.00 EA
Add Item 19B 21" RC Pipe Apron, 1 ea C $380.00 EA
Add Item 22A Trash Guard for 18" Pipe Apron, 1 ea @ $240.00 EA
Add Item 22B Trash Guard for 21" Pipe Apron, 1 ea ® $270.00 EA
Original Schedule B Storm Sewer Work $183,139.26
Revised Schedule B Storm Sewer Work $198,076.20
Total Contract Change (see attachment) +$16,206.94
PART B
Schedule B, Storm Sewer; revisions required for construction and increased manhole sizing
Add Item 29A,Construct Drainage Structure 60", 1 ea @ $2,040.00 Net + $1,100.00
Add Item 298, Field Revise Drainage Structure 14-4, 1 ea @ $722.00 Net + $722.00
Add Item 31 A, Construct Drainage Structure Design 96", 1 ea @ $5,063.00 Net + $1,806.00
Contract Change: +$3,628.00
\\Ha01\Shared Docs\Municipal\AOTSEGO\613\ot613COt.doc
Mn/DOT TP -2184-02 (5/83)
State of Minnesota Department of Transportation
CHANGE ORDER #1
Contractor: LaTour Construction. Inc. S.P. No. 217-103-01
Page 2 of 3
Address: 2134 County Road 8 NW F.P. No. N/A
Maple Lake MN 55358
Location: City of Otsego; 781h St., Quaday & Page Ave. Contract No. City of Otsego 99.02
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions:
3. Schedule C, Sanitary Sewer
Part A — Foundation Correction
The construction of the sanitary sewer encountered some very fine silty sand that could not be
dewatered and was too soft for pipe support and bedding. Soil correction was performed by use
of an open graded crushed rock product.
Add Item 45A Foundation Correction, 450 Ton @ $10.60
Contract Change: +$4,770.00
Part B
Added work related to sewer system testing and acceptance
The contractor has been directed to perform work on the sanitary sewer system for operational
acceptance in April, prior to when the street work will be completed. This will require added
traffic control measures and added work to adjust manhole castings to interim and final grade.
Add Item 51 A, Furnish and haul water for tests, 1 LS @ $1,200 $1,200.00
Add Item 61 A, Temporary Barricades at manholes, 14 Ea @ $120.00 $1,680.00
Add Item 51 B, Place and Remove temporary MH Castings, 14 ea @ $160.00 +$2,240.00
Subtotal: $5,120.00
\\Ha01\Shared Docs\Municipal\AOTSEGO\613\ot613COt.doc
Mn/DOT TP -2184-02 (5/83)
State of Minnesota Department of Transportation
CHANGE ORDER #1
Page 3 of 3
Contractor: L-aTour Construction, Inc. S.P. No. 217-103-01
Address: 2134 County Road 8 NW F.P. No. N/A
Maple Lake_ MN 55858
Location: City of Otsego; 78`" St., Quaday & Page Ave. Contract No. City of Otsego 99.02
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions:
TOTAL CHANGE ORDER:
Item 1, Schedule A Roadway Revisions $32,202.30
Item 2, Schedule B Storm Sewer Revisions, Part A $16,206.94
Item 2, Schedule B Storm Sewer Revisions, Part B $3,628.00
Item 4, Schedule C Sanitary Sewer, Part A $4,770.00
Item 6, Added for Testing, Sanitary Sewer, Part B $5,120.00
$61,927.24
Original Contract Amount $1,348,570.12
Previous Contract Changes, none 0.00
Orior approved contract amount $1,348,570.12
range in contract due to this change order $61,927.24
i otal contract including this and previous change orders $1,410,497.36
CHANGE IN CONTRACT TIME
❑ is Increased by ❑ Working Days
❑ is Decreased by ❑ Calendar Days
® is not changed.
❑ May be revised if the work affected the controlling
operation.
\\Hao1\Shared Docs\Municipal\AOTSEGO\613\ot613C01.doc
Issued by:4eg'-/o 6
oject Engineer a e
Accepted by:
Approved by:
Contractor's Authorized Representative Date
For the City of Otsego
Date
Contractor: LaTour Construction
2134 County Road 8 NW
Maple Lake, MN 55358
Work and Quantity Revisions to Match Development Planning
Attachment to Change Order No. 1
SP 217-103-01
City of Otsego
Revisions to Schedule "B" Work
Item Number 2 of Change Order Number 1
Bid Schedule "B" - Storm Sewer
Prepared By: Hakanson Anderson Assoc.
John A. Harwood, PE
April 4, 2000
Item #
Spec.Ref
Item Description
Original
Qua tity
Original
Unit Price
Original
Contract Price
Revised
Quantity
Revised
Unit Price
Revised
Contract Price
Quantity
Difference
18
2501.515
12" RC Pipe Apron
2
Ea
$310.00
Ea
$620.00
3
Ea
Ea
$930.00
1
19
2501.515
15" RC Pipe Apron
3
Ea
$325.00
Ea
$975.00
2
Ea
Ea
$650.00
-1
19A
2501.515
18' RC Pipe Apron
Ea
Ea
1
Ea
$360.00
Ea
$360.00
1
19B
2501.515
21" RC Pi e A ron
Ea I
Ea
1
Ea
$380.00
Ea
$380.00
1
20
2501.515
24' RC Pipe Apron
4
Ea
$410.00
Ea
$1,640.00
3
Ea
Ea
$1,230.00
-1
21
2501.602
Trash Guard for 12" Pipe Apron
2
Ea
$135.00
Ea
1 $270.00
3
Ea
Ea
$405.00
1
22
2501.602
Trash Guard for 15' Pipe Apron
3
Ea
$160.00
Ea
$480.00
2
Ea
Ea
1 $320.00
.1
22A
2501.602
Trash Guard for 18' Pipe Apron
Ea
Ea
1
Ea
$240.00
Ea
$240.00
1
22B
2501.602
Trash Guard for 21" Pipe Apron
Ea
Ea
1
Ea
$270.00
Ea
$270.00
1
23
2501.602
Trash Guard for 24' Pipe Apron
4
Ea
$275.00
Ea
$1,100.00
3
Ea
Ea
$825.00
-1
24
2503.541
12' RCP Design 3006 Cl 5
239
LF
$16.70
LF
$3,991.30
398
LF
LF
$6,646.60
159
25
2503.541
15" RCP Desi n 300605
419
LF
$17.90
LF
$7,500.10
431
LF
LF
$7,714.90
12
26
2503.541
18' RCP Design 3006 Cl 5
220
LF
$19.80
LF
$4,356.00
908
LF
LF
$17,978.40
688
27
2503.541
21" RCP Design 3006 CI 3
598
LF
$21.90
LF
$13,096.20
646
LF
LF
$14,147.40
48
28
2503.541
24" RCP Design 3006 Cl 3
798
LF
$23.80
LF
$18,992.40
396
LF
LF
$9,424.80
-402
29
2503.541
30' RCP Design 3006 Cl 3
2613
LF
$33.40
LF
$87,274.201
2754
LF
LF
$91,983.60
141
30
2506.502
Construct Drainage Structure Design 72" 4020
5
Ea
$2,755.00
Ea
$13,775.00
5
Ea
Ea
$13,775.00
0
31
2506.502
Construct Drainage Structure Design 84" 4020
1
Ea 1
$3,257.00
Ea
$3,257.00
1
Ea
Ea
$3,257.00
0
32
2506.502
Construct Drainage Structure Design A or F
12
Ea
$940.00
Ea
$11,280.00
13
Ea
Ea
$12,220.00
1
33
2506.502
Construct Drainage Structure Design C or G
2
Ea
$940.00
Ea
$1,880.00
4
Ea
Ea
$3,760.00
2
34 1
2506.502
Construct Drainage Structure Design H
12
Ea
$600.00
Ea
$7,200.00
10
Ea I
Ea
$6,000.00
-2
35 1
2506.502
lConstruct Drainage Structure Design Special
2
Ea
$1,065.00
Ea
$2,130.00
3
Ea I
I
Ea
$3.195.001
1
36 1
2511.501
1 Random Riprap Class III
50.7
CY
$45.80
CY
1 $2,322.061
57.5 1
CY I
I
CY
1 $2,633.501
6.8
Subtotal, Schedule "B"
$182,139.26
$198,346.20
Cost Increase $16,206.94
ki2
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT: MEETLITG DATE:
DEPARTMENT: PREPARED BY:
8. Andrew MacArthur, City Attorney Elaine Beatty, City Clerk"April 10, 2000
6:30PM
ITEM iVUMBER: ITEM DESCRIPTION
S. Andrew MacArthur, City Attorney:
8.1. Consideration of People's Service Water Contract.
8.2. Consideration of Stipulation Agreement -with Minnesota Department of
Health
8.3. Any Other Legal Business
BACKGROUND:
Andy Mac Arthur will be present for comments and information.
8.1.and 8.2. See attached information.
8.3. This item is for any other legal business that may arise.
RECOINEN ENDATION:
This is for Council consideration and any approval needed.
Thanks,
Elaine
MEMO
TJ
Date: April 5, 2000
To: Mayor & Council
From: City Administrator Mike Robertson
Re: City Water Operations
Proposed PeopleService Contract
With regard to the operation of the City's water
system, it has become increasingly clear to me that our
initial assumption that the City could operate its
water system on its own was in error. The State
Department of Health has told Larry Koshak that we
should have a certified water operator for our water
system.
I have spoken to PeopleService, who have the contract
for operating our Sewer Treatment plant, and they are
willing to function as the water system operator under
similar terms as their sewer contract. They have also
agreed to train City staff in water system operations
so as to reduce our dependence on them in the future.
PeopleService has enclosed a proposed contract. This
contract combines their operation of the sewer plant
and water system into one contract. It is broken into
three phases to accommodate our slow start-up period,
just as the sewer plant contract was.
INC
OTSEGO, MINNESOTA PROPOSAL FOR
WATERIWASTEWATER OPERATIONS
3/29/00
Phase One: Using a "management services" agreement, PeopleService will provide assistance (personnel
only) at a cost of $35 per hour, including travel time. The duration of this phase will extend
from the current time until flows into the new wastewater treatment plant are initiated, with the
water system pumpage more or less paralleling the wastewater flows. This assistance would be at
the request of the City of Otsego, through its City Administrator or street department staff, or its
outside engineer. This assumes that during this time, wastewater flows are stored in the lift
station, from which it is hauled to a nearby wastewater treatment facility by an outside service.
Phase Two: Beginning with the time when flows into the new wastewater treatment plant are initiated, again
with water system pumpage more or less paralleling the wastewater flows, a "full service"
contract would be implemented. This contract would follow along the lines of our earlier
proposal, and would include the cost of personnel, support personnel, supplies and materials,
chemicals, utilities, maintenance, etc. As was proposed earlier, the monthly cost would include a
predetermined amount for chemicals, electrical energy and maintenance. At the end of each
twelve-month period, the City of Otsego would be billed for expenditures in excess of the budget,
or they would receive a refund of any portion of the predetermined budget that remained. This
phase would last until either the flows from the City of Dayton are being handled by the new
wastewater treatment plant or until flows from Otsego alone reach 40,000 gallons per day
(average over a 30 -day time period). Total cost of this phase on an annual basis is proposed to be
$66,864 (water -$15,562, ww-$51,302) which includes $19,900 (water -$4,900, ww-$15,000) for
chemicals, electrical energy and maintenance. The amount to be included each year for
chemicals, electrical energy and maintenance would be agreed to by the parties at the beginning
of each fiscal year, and would be based on historical expenditures and projected changes in flows.
Phase Three: When the conclusion of phase two (as described above) is reached, the "full service" agreement
would be adjusted back to PeopleService's original proposal, including the impact of any CPI -U
escalation that would have occurred in the interim. This phase would continue until the end of
the original term of the "full service" agreement (which is proposed to be five years) or a plant
expansion is begun. At either of these two times, the parties would be required to negotiate a
new "full service" agreement. Total cost of this phase on an annual basis is proposed to be
$109,080 (water -$28,655, ww-$80,425) which includes $24,800 (water47,800, ww-$17,000) for
chemicals, electrical energy and maintenance (both numbers taken from PeopleService's original
proposal, but being subject to increases for the appropriate CPI -U escalation that would have
taken place between now and then). As was the case with phase two, the amount included for
chemicals, electrical energy and maintenance would be subject to additional billing for
expenditures in excess of the predetermined budget, or to refund of any un -spent, budgeted
dollars remaining at the end of each fiscal year. The amount to be included each year would
again be subject to agreement of the parties at the beginning of each fiscal year.
Note: With regard to the "cost sharing" arrangement between the City of Otsego and the City of Dayton, it would
be easy and fairly administered if all of PeopleService's wastewater_ compensation were to be considered a fixed
cost, with the exception of the dollars spend on chemicals, electrical energy and maintenance costs. These costs,
which are subject to additional billing or refund, should be considered variable costs.
AGREEMENT FOR SERVICES
PeopleService, Inc., a Nebraska corporation, its successors and assigns ("PeopleService"),
hereby agrees to provide to the City of Otsego, Minnesota ("Owner"), the following services for
operation and maintenance of the Owner's water and wastewater utility systems:
1. Provide professional and technical assistance to the Owner's staff in operation and
maintenance of the water (production, storage and distribution) and wastewater (collection
system and lift station) facilities. Visits to the facilities will only be made when a request
is received from of the Owner's staff, and unless it is an emergency, will not be made on
weekends or observed holidays.
2. Assistance will include but not be limited to being present during start up of the facilities,
advising the Owner's staff on proper operational procedures (including any required
sampling), helping to design and implement a fire hydrant flushing plan for the water
distribution system, etc.
3. PeopleService will provide a telephone number for after -hour emergencies and will
respond as needed to ensure the emergency is resolved. The telephone number is
Owner shall:
1. Provide PeopleService with access and use of the plant, equipment, and facilities
associated with the operation and maintenance of the wastewater collection system and
lift station.
2. Pay all costs associated with the operation of the wastewater facilities, including all major
repairs or breakdowns.
3. Be responsible for day to day operation and maintenance of the wastewater collection
system.
In consideration of the services provided by PeopleService, Owner agrees to pay to
PeopleService compensation in the amount of $35 per hour for each hour a PeopleService
operator is on site, and during travel time to and from the client's facilities. Should the services
of a PeopleService operator be required after hours, on weekends, or on observed holidays, the
rate shall be $52.50 per hour.
Through this Agreement, PeopleService shall provide assistance to Owner and shall not be
liable for plant performance or water quality violations unless due to the sole negligence of
PeopleService.
This Agreement shall become effective and services shall commence on March 1, 2000 and
shall continue for one (1) year. This Agreement may be terminated by either party upon giving
sixty (60) days written notice. The parties acknowledge that they have entered into an
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Operation and Maintenance Agreement, and that upon the Effective Date of that agreement, this
Agreement for Services shall be terminated.
Agreement between both parties is evidenced by the execution of the signatures below.
CITY OF OTSEGO, MINNESOTA
in
Date:
Attest:
Mayor
City Clerk
Address of Owner:
City Hall
8899 Nashua Avenue NE
Otsego, Minnesota 55330
hA wwv\Otsego.wp6
PEOPLESERVICE, INC.
Date:
Attest:
President
Assistant Secretary
OPERATION AND MAINTENANCE AGREEMENT
This Operation and Maintenance Agreement (the "Agreement") dated as of
2000, is between the City of Otsego, Minnesota, a municipal corporation (the "Owner"), whose
address is 8899 Nashua Avenue NE, Otsego, Minnesota 55330, and PEOPLESERVICE, INC.,
and its successors and assigns ("PeopleService"), whose address is 1815 Capitol Avenue,
Omaha, Nebraska 68102.
RECITALS:
WHEREAS, Owner is the owner of a municipal water and wastewater treatment plant as
described in Exhibit A to this Agreement (the "Facilities"); and
WHEREAS, Owner desires to engage PeopleService to operate and maintain the
Facilities on behalf of Owner and PeopleService desires to accept such engagement, all upon
the terms and conditions hereafter set forth; and
WHEREAS, Owner is authorized by law to enter into this Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants herein
contained, the parties agree as follows:
ARTICLE I - SCOPE OF SERVICES
1.1 Commencing on July 1, 2000, or such other date mutually acceptable in writing to
PeopleService and Owner (the "Effective Date"), PeopleService will provide all routine
operation and maintenance of Owner's Facilities on a 7 day per week basis within the design
capacity of the Facilities as described in Exhibit A to this Agreement ("Description of
Facilities"). The routine operation and maintenance services to be provided by PeopleService
are further described in Exhibit B of this Agreement.
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1.2 Commencing with the Effective Date of this Agreement, PeopleService shall
implement its standard operating procedures. Within one hundred eighty (180) days after the
Effective Date of this Agreement, PeopleService shall place into operation preventive
maintenance and process control programs, including documentation of operation and
maintenance procedures conducted for the water and wastewater utility system and a written
analysis of the condition of all equipment in the Facilities together with a prioritized list of
needed repairs. Such records shall be available for inspection by Owner at all reasonable
times.
1.3 PeopleService will be responsible for expenses incurred in the routine operation
and maintenance of the Facilities, including personnel services, utilities, chemicals (except
polyphosphate), materials, supplies, contracted services, insurance, and equipment repair.
1.4 PeopleService shall provide all required maintenance to preserve the existing life of
all assigned equipment and vehicles of the Facilities. PeopleService will bear the expense of
maintenance and repair of all equipment, physical facilities, and vehicles assigned for
PeopleService's use, except for capital replacement expenditures as defined in section 2.1
(b), provided that such expense does not exceed a maximum annual maintenance/repair
(noncapital) expenditure of $5,000 for the first year of this Agreement. In subsequent years,
the maximum annual maintenance/repair expenditure will be increased by the C.P.I.
adjustment contained in section 4.2 of this Agreement. In performing maintenance and
repairs, PeopleService will perform in an economical manner and make all reasonable efforts
to remain below the annual maintenance/repair expenditure amount while remaining in
compliance with all applicable regulations. PeopleService will refund to Owner any unused
monies less than the maintenance/repair expenditure amount. In the event that such
expenses approach or exceed this maximum annual amount, PeopleService shall promptly
notify Owner. Any repair expenses in excess of the maximum amount set forth in this
provision shall be approved by Owner. PeopleService shall invoice Owner the amount of
maintenance/repair expenses in excess of the maximum annual maintenance/repair limit set
forth in this provision at the end of the 12 -month period. Owner shall reimburse
PeopleService for such excess expenditures.
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1.5 PeopleService will provide properly certified employees for the staffing of Facilities.
Backup services will be provided by PeopleService corporate personnel. In addition,
PeopleService will be on call 24 hours per day, 7 days per week, for emergency situations.
1.6 PeopleService shall advise Owner and serve as Owner's liaison to regulatory
agencies and industrial users in matters related to the operation of the Facilities. However,
PeopleService will not act as, or provide, legal counsel in this capacity.
1.7 PeopleService will supervise all regulatory compliance and financial transactions
pertaining to the day-to-day operation of the Facilities. Subject to the limitations of this
Section 1.7, PeopleService shall operate the Facilities in compliance with state and federal
regulatory requirements. PeopleService will pay all fines imposed for process upsets and
violation of discharge limits unless the process upsets or violations are attributable to:
(a) Flows or pollutants which are not within the Design Capabilities of the
Facilities; pollutants include, but are not limited to soluble oil, heavy metals,
excessive suspended solids and excessive organic loadings,
(b) The malfunction or failure of equipment which is not solely due to the negligent
acts, errors or omissions of PeopleService;
(c) Construction activities which are undertaken to improve the wastewater
treatment process but which are beyond the operating scope of services of
PeopleService as delineated in this Article I; or
(d) Discharges from industrial facilities in violation of any pretreatment standards
applicable to those discharges.
In no event shall PeopleService be responsible for the payment of state or federal fines
imposed or damages, attorney fees, and court costs awarded as a result of actions, inactions,
process upsets or violations which occurred prior to or existed on the Effective Date of this
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Agreement, and which are not due solely to the negligence of PeopleService, nor shall
PeopleService be responsible for payment of any fines, penalties, damages or attorney's fees
resulting from requirements not expressly assumed by PeopleService herein, including any
reporting requirements.
With regard to potable water supplies, PeopleService will not be responsible for inherent
water quality that fails to meet specifications of the Safe Drinking Water Act and amendments
thereto concerning inorganic chemicals, pesticides, volatile organic chemicals, synthetic
organic compounds, lead and copper standards. However, PeopleService will use its best
efforts to treat Owner's potable water supplies to meet drinking water standards.
1.8 PeopleService shall exercise the due care in performing its obligations and duties
under this Agreement which is normally and reasonably provided with respect to similar
contract services.
1.9 PeopleService will provide and maintain at all times during the term of this
Agreement the following minimum insurance coverage:
(a) Statutory Workers' Compensation Insurance in compliance with the laws of the
state of Minnesota which has jurisdiction of PeopleService employees engaged in
the performance of services hereunder; together with Employers Liability coverage
in the amount of $500,000 for each incident;
(b) General liability coverage of at least $10,000,000 combined single limit, each
occurrence, for bodily injury and property damage with Owner named as additional
insured; and
(c) Comprehensive auto liability insurance which shall include $500,000 combined
single limit coverage for bodily injury and property damage.
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PeopleService will furnish Owner with Certificates of Insurance as evidence that policies
providing the required coverage and limits are in full force and effect. Such policies shall
provide that no less than thirty (30) days' advance notice of cancellation, termination or
alteration shall be sent directly to PeopleService and Owner.
ARTICLE II - RESPONSIBILITIES OF OWNER
2.1 As part of this Agreement Owner agrees to assume the following responsibilities:
(a) Owner shall maintain in full force and effect, in accordance with their
respective terms, all guarantees, warranties, easements, permits, licenses and
other similar approvals and consents received or granted to Owner as owner of all
Facilities and component parts thereof;
(b) Owner shall be responsible for all capital replacement and major
maintenance/repair expenditures which are defined as nonrecurring expenditures
greater than $500, that Owner determines necessary and required, provided that
PeopleService will first be consulted for justification and need;
(c) Owner shall be responsible for filing, obtaining, and maintaining current water
supply operations permit and NPDES permit for discharge of wastewater; and for
filing all required reports under the Emergency Planning and Community Right -To -
Know Act or any other statute or authority; provided, however, PeopleService shall
assist Owner with preparing these filings and shall provide ongoing assistance
regarding the maintenance of these permits;
(d) Owner shall at all times provide access to the Facilities for PeopleService, its
agents and employees;
(e) Owner shall provide PeopleService the use of all existing equipment owned by
Owner, necessary for the operation and maintenance of the Facilities and warrants
that such operating equipment is in good condition;
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(f) Owner shall be responsible for all damage to the Facilities, components
thereof, PeopleService equipment on site, and all resulting liability to any and all
third parties, when such damage and/or liability are caused by flood, fire, acts of
God or other force majeure events, civil disturbance, extreme cold temperatures,
excessive subsoil moisture, or misuse of property to the extent Owner was
negligent regarding the misuse of such property;
(g) Owner shall be responsible for all fines imposed for process upsets and
violations of discharge limits attributable to the operation and maintenance of the
Facilities to the extent set forth in Section 1.7 as well as fines imposed for failure to
report as required by Section 2.1(c).
(h) Owner shall designate an individual to act as liaison with PeopleService in
connection with the performance of services by PeopleService under this
Agreement;
(i) Owner shall be responsible for all property, excise and other taxes assessed on
the Facilities; and
(j) Owner shall bear all costs incurred as a result of regulatory requirements not in
effect on the Effective Date of this Agreement.
2.2 Owner shall maintain in full force and effect all existing policies of property and
general liability insurance pertaining to the Facilities. Owner shall furnish PeopleService with
Certificates of Insurance as evidence that such policies are in full force and effect under such
policies. Such policies shall provide that no less than thirty (30) days' advance notice of
cancellation, termination or alteration shall be sent directly to PeopleService and Owner.
2.3 Owner shall indemnify and hold PeopleService, its officers, employees and agents,
harmless under this Agreement for any and all claims, damages, costs or expenses caused by
malfunction or failure of the Facilities or any components thereof or other liability or loss
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including injury, death, or damages to any person or property related in any way to the
performance of this Agreement to the extent such claims, damages, costs, expenses, liability
or loss are caused by the negligent acts, errors or omissions of Owner. Additionally, Owner
shall indemnify PeopleService, its officers, employees and agents harmless for any and all
fines, penalties, attorney's fees and damages resulting from Owner's failure to comply with
permitting, reporting or other statutory or regulatory requirements which are the responsibility
of the Owner. This provision shall survive the termination of this Agreement.
ARTICLE III - RESPONSIBILITIES OF PEOPLESERVICE
3.1 PeopleService shall indemnify and hold Owner, its employees and agents, harmless
under this Agreement for all claims, damages, costs or expenses caused by malfunction or
failure of the Facilities or any components thereof or other liability or loss including injury,
death, or damages to any person or property related in any way to the performance of this
Agreement to the extent such claims, damages, costs, expenses, liability or loss are caused
by the negligent acts, errors or omissions of PeopleService. This provision shall survive the
termination of this Agreement.
ARTICLE IV - COMPENSATION
4.1 As compensation for services rendered by PeopleService pursuant to this
Agreement, Owner shall pay to PeopleService the sum of $5,572 per month during the first
twelve (12) months of this Agreement, commencing with the Effective Date. The monthly
payment shall be due and payable on the first day of the month in which services are to be
rendered. All other compensation to PeopleService is due upon receipt of PeopleService's
invoice and payable within thirty (30) days of the date of the invoice.
4.2 The monthly compensation provided in Section 4.1 shall be adjusted on July 1s' of
each year, beginning on July 1, 2001. The basis for the annual adjustment for July 1, 2001
shall be the change in the Consumer Price Index for All Urban Consumers (CPI -U) as
regularly reported by the U.S. Bureau of Labor Statistics, between April 2000 and April 2001.
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For each year thereafter, the adjustment shall be the change in the CPI -U as reported
between April of the year preceding the year of adjustment and April of the year of adjustment.
4.3 Within sixty (60) days of the end of the first twelve months after the Effective Date of
this Agreement, PeopleService shall provide the Owner with a statement showing the amount
of money expended on chemicals and electrical energy at the facilities. Should the amount of
actual expenditures for chemicals and electrical energy be less than the "base amount",
PeopleService will include a refund equal to the portion of the base amount that remains. If
the actual expenditures exceed the base amount, PeopleService shall include an invoice
equal to the amount actual expenditures exceed the base amount, which the Owner agrees to
pay in accordance with the terms of Section 4.1 of this Agreement. The "base amount" for the
first twelve months of this Agreement shall be $14,900. The base amount shall be escalated
annually in accordance with Section 4.2 of this Agreement.
4.4 If for any thirty (30) day period during the term of this Agreement the average
quantity of wastewater influent should exceed 40,000 gallons per day, or when flows from the
City of Dayton begin to be treated by the facilities, PeopleService shall notify the Owner in
writing of such event, and both parties mutually agree to amend this Agreement to increase
the maximum annual maintenance/repair expenditure amount contained in Section 1.4, the
compensation contained in Section 4.1 and the "base amount" contained in Section 4.3 of this
Agreement (as they may have been amended by Section 4.2). If the parties are unable to
reach agreement on said amendment within ninety (90) days of the delivery of written notice
to the Owner by PeopleService, either party may terminate this Agreement upon thirty (30)
days written notice to the other party.
ARTICLE V - TERM OF AGREEMENT
5.1 This Agreement shall remain in full force and effect for five (5) years from the
Effective Date. The Agreement shall be automatically renewed for successive terms of one
(1) year each unless written notice of cancellation is given by either party to the other no less
than ninety (90) days prior to the date of expiration.
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ARTICLE VI - TERMINATION
6.1 This Agreement may be terminated by either party in the event of the other party's
breach of a material term of the Agreement, by the first party's giving written notice of such
breach and the second party's failure to correct within thirty (30) days of receipt of such
notice.
6.2 PeopleService shall not be in breach under this Agreement for its failure to perform
its obligations under this Agreement, to the extent that the performance of such obligations is
prevented or delayed by any event which is beyond the reasonable control of PeopleService,
including but not limited to Acts of God, strikes, labor disputes, and unavailability of parts. In
the event PeopleService claims that its performance is prevented or delayed by any such
event, PeopleService will promptly notify Owner of that fact and the circumstances preventing
or delaying its performance.
ARTICLE VII - MISCELLANEOUS
7.1 Any temporary or portable equipment which is provided by PeopleService during the
term of this Agreement and which is not deemed part of the Facilities shall remain the property
of PeopleService upon termination of this Agreement. PeopleService shall not make any
expenditures for capital replacements of the Facilities or any component thereof without the
prior approval of Owner unless there is an emergency. An emergency exists when such
expenditures are necessary to continue operation of Owner's Facilities or to provide for public
health, safety or environmental protection. If there is an emergency, PeopleService shall
provide Owner with verbal notice of the need for the capital replacement expenditure as soon
as possible. Owner shall reimburse PeopleService for such emergency capital replacement
expenditures in accordance with Section 4.1 of this Agreement.
7.2 This Agreement represents the entire agreement of the parties and may only be
modified or amended in a writing signed by both parties.
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7.3 Written notices required to be given under this Agreement shall be deemed given
when mailed by first class mail to PeopleService, Attention: President, and to Owner,
Attention: City Administrator, at the addresses set forth for each in the opening paragraph of
this Agreement.
7.4 This Agreement shall be governed by, and construed in accordance with, the laws
of the state of Minnesota.
7.5 Neither party shall assign, in whole or in part, any of the rights, obligations or
benefits of this Agreement except to a parent, affiliate, or wholly-owned subsidiary, without the
prior written consent of the other party, which consent shall not be unreasonably withheld.
For purposes of this Section 7.5, an affiliate is defined as a company, the controlling interest
in which is owned by the parent of the party.
7.6 Upon the Effective Date of this Agreement, that certain Agreement for Services
dated March 1, 2000 between the Owner and PeopleService shall automatically terminate and
shall be superseded by this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of
the date first above written.
PEOPLESERVICE, INC.
President
Attest:
Assistant Secretary
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CITY OF OTSEGO, MINNESOTA
Attest:
Mayor
City Administrator
OPERATION AND MAINTENANCE AGREEMENT
EXHIBIT A
Description of Facilities
For purposes of this Agreement, the following water/wastewater utility components are
included:
■ WATER SYSTEM: Two (2) water production wells (#1 with a submersible pump and #2
with a line shaft turbine pump); one (1) well house for well #1, which includes chemical
addition and control; one (1) elevated 400,000 gallon capacity water storage tower.
■ WASTEWATER SYSTEM: Class "C" oxidation ditch facility consisting of two (2) ditches
with a combined flow capacity of 200,000 gallons per day and a maximum CBOD
loading of 250 mg/I, and described in the NPDES permit as phase one. The first phase
consists of one submersible lift station, manual bar screen, two oxidation ditches, two
final clarifiers, alum addition for phosphorus removal with a chemical storage building,
ultraviolet (UV) light disinfection, effluent reaeration, one aerobic sludge digester with
decant tank, a sludge storage tank, and a control building which houses the bar screen,
lab area, blower room, mechanical room and basement pump room.
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OPERATION AND MAINTENANCE AGREEMENT
EXHIBIT B
Services to be Provided by PeopleService
Except as otherwise provided in the Operation and Maintenance
Agreement, and subject to the limitations set forth therein, PeopleService
shall provide the following services to Owner in connection with the
Facilities:
■ PeopleService will provide the personnel necessary to manage, operate and
maintain the City's water and wastewater treatment facilities in order to achieve
optimum performance and to maintain equipment for system integrity, within the
Owner's budgeted resources.
■ PeopleService will provide technical training to the water and wastewater operator
on treatment process, preventive maintenance techniques, and safety awareness,
including the continuing education units (CEU's) necessary for the operating
personnel to maintain their licenses.
■ PeopleService will procure and pay for all utilities, consumable supplies, chemicals
(except for polyphosphate), vehicle fuels, and materials and services necessary for
the safe and efficient day to day operations.
■ Monitor, sample, analyze, and report as required by the Minnesota Department of
Health (MDOH) in matters related to municipal water supply. Testing will include
those tests necessary to maintain the daily operation of the water system. Any
additional testing costs as required by regulatory agencies such as for coliform
bacteria, inorganic chemicals, synthetic organic chemicals, volatile organic
chemicals and pesticides will be the responsibility of the Owner.
■ PeopleService will monitor, sample, analyze, and report as required by the
Minnesota Pollution Control Agency (MPCA) and the NPDES permit issued for the
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wastewater treatment facility. Testing will also include those tests necessary to
optimize and maintain the daily operation of the wastewater treatment plant.
■ PeopleService will act as a liaison between the Owner and the MDOH/MPCA and
to the federal E.P.A. in matters relating to compliance with water quality and
discharge requirements, and other liaison activities, as required.
■ PeopleService will be responsible for effluent quality, including liability for fines
and civil penalties should permit conditions be violated, while plant loadings and
flows are within the design capability of the wastewater treatment plant, but only in
those situations where the permit condition could have been met using existing in-
place plant equipment.
■ PeopleService will coordinate and direct the disposal of the sludge from the plant,
using an outside contractor. The third party contractor's cost to do this work will
remain the responsibility of the Owner. In addition, PeopleService will maintain
the required records for compliance with the MPCA and °503" sludge regulations.
■ PeopleService will implement the use of a comprehensive, preventative
maintenance program in an attempt to ensure the projected life expectancy of plant
equipment, and will enforce existing equipment warranties and guarantees, and
maintain all warranties on any new equipment purchased after the effective date of
an agreement.
■ PeopleService will maintain cleanliness of process equipment and buildings, and
general appearance of all buildings and grounds, except for the mowing of grass
and the plowing of snow, and will conduct operations such that nuisances of sight,
sound, and odor are eliminated or minimized to the extent reasonably possible.
■ Within the limits of available security devices, PeopleService will secure and
protect utility facilities for which it is responsible.
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■ PeopleService will provide a monthly, written report to designated Officials of the
Owner, summarizing plant performance, production, flows, major projects or
accomplishments, and preventive and corrective maintenance activities for the
month.
■ PeopleService will comply with all applicable city, state, and federal laws,
regulations, and administrative rules.
■ PeopleService will use a professional manner in dealing with community groups
concerned with any facet of the operations, including tours and other public
relations programs.
■ PeopleService will coordinate and cooperate with the Owner's Engineer and
contractors to facilitate the completion of any expansion or improvement to the
facilities.
■ PeopleService will serve as liaison between the Owner and any new or existing
major contributing industries, and provide technical assistance to the Owner in
consultation to existing industries and to any new industries, in matters relating to
their pretreatment process, or agreements with the Owner and/or the MPCA.
■ PeopleService offers several types of professional services to our clients without
charge. We term these additional services as "value added" services that clearly
differentiate us from the typical 0&M contract services provider. By providing
these studies, audits, and assessments, we hope to gain a firm knowledge of our
client's systems and at the same time increase our value to them so that we are
able to establish a long-term, lasting relationship. The following lists our "value
added" services, which we provide to our clients as part of our support services
package:
■ Five Year Wastewater Capital Improvements Assessment and O&M
Budgeting Assistance
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■ Water and/or Wastewater Rates Study
■ Industrial Pre -Treatment Investigation
■ Laboratory Quality Assurance and Quality Control (QA/QC) Program
Miscellaneous
A - PeopleService will provide the necessary information to complete all forms required
through the administration of the water and wastewater treatment systems. PeopleService
will not be required to pay any fees associated with the licenses or permits required by the
state agencies. PeopleService will pay all expenses associated with the individual operator
certification.
B - PeopleService will not be responsible for any additional costs associated with any
construction project or upgrades involving the water and/or wastewater systems.
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M I N N E S O T A
DEPARTMENTOFHEALTH
Protecting, Maintaining and Improving the Health of All Minnesotans
Mr. Michael Robertson
City of Otsego
8899 Nashua Avenue Northeast
Elk River, MN 55330
Dear Mr. Robertson and Mr. Renner:
March 31, 2000
Refer to: License Number 71015
Mr. Roger Renner
E.H. Renner and Sons, Inc.
15688 Jarvis Street Northeast
Elk River, MN 55330
i
Subject: Stipulation Agreement for Noncomplying Well Installation, Minnesota Unique Well
Number 593608, Otsego Wastewater Treatment Plant Well, Located in the City of
Otsego, Wright County, Minnesota.
Enclosed is the amended stipulation agreement which will allow the noncomplying well to
remain and to be used, with conditions, as a source of water for the Otsego Wastewater
Treatment Plant.
Please review the enclosed document. If you have any questions or concerns that you feel are not
adequately addressed in the agreement, please contact me. Otherwise, if you find the agreement
satisfactory, please sign it and return it to my attention using the enclosed envelope no later than
May 1, 2000. Once I have received signed copies of the agreement from both parties, I will
forward fully executed copies of the agreement to both of you for your records. If the signed
copies of the enclosed document are not returned to me by the deadline, the Minnesota
Department of Health will rescind the offer for the stipulation agreement and may require the
well to be permanently sealed, and a new complying well constructed.
Please call me with any questions or concerns at (651) 215-0821.
Sincerely,
/" 6-L
/Mark A. Johnson,
Enforcement Coordinator
Well Management Section
MAJ:RDT:jab
Enclosure
cc: Steve Shakman, Office of the Attorney General
121 East Seventh Place • St. Paul, NIN 55101 - http://www.health.state.mn.u,
STIPULATION AGREEMENT
In the Matter of a Noncomplying Well, Minnesota Unique Well
Number 593608, Located at 17330 53rd Street Northeast in the
City of Otsego, Wright County, Minnesota.
STIPULATION
The following is hereby stipulated and agreed, by and between the Minnesota Department of
Health, Well Management Section (MDH), by the director of the Environmental Health Division,
the city of Otsego (Otsego), and Roger Renner and E.H. Renner and Sons, Inc. (Renner).
I. STATEMENT OF FACTS
The following constitutes a summary of the facts upon which this Stipulation Agreement
(Agreement) is based:
1. Minnesota Statutes, Chapter 103I grants the commissioner of health authority to regulate the
construction, repair, and sealing of wells and borings in Minnesota.
2. It is the intent of Minnesota Statutes, Chapter 103I, to protect the public health and
groundwater in Minnesota.
3. Minnesota Rules, part 4725.2020, subpart 1 states that a well or boring must not be
constructed to interconnect aquifers separated by a confining layer and that a permanent
open bore hole or screened portion must not extend through more than 10 feet of a confining
layer.
4. Mr. Roger Renner is the representative of E. H. Renner and Sons, Inc. a licensed Minnesota
well contracting firm.
5. Mr. Michael Robertson is the city administrator for the city of Otsego.
6. On May 13, 1999, Renner filed a notification with the MDH to drill a well, Minnesota
Unique Well Number 593608 (subject well), for the city of Otsego located at
17330 53rd Street Northeast, Wright County, Minnesota (subject property).
7. Renner constructed Minnesota Unique Well Number 593608.
On June 28, 1999, Renner contacted Mr. Ronald Thompson (Thompson) metro regional
supervisor of the MDH. Renner reported that the subject well was cased with 6 -inch steel
City of Otsego
Mr. Roger Renner
Page 2 of 5
casing to a depth of 160 feet, and that the casing was cement grouted. He further reported
that the initial interpretation of geology from well records in the area and a gamma log of the
subject well determined that the geology consisted of glacial sediments overlying the
Franconia formation. Renner further reported that subsequent review by the Minnesota
Geological Survey (MGS), after the well had been completed, determined that the geology
consisted of glacial sediments overlying the Jordan sandstone.
9. On July 1, 1999, Mr. Bruce Bloomgren (Bloomgren), of the MGS reported that the geology
of the subject well consisted of glacial sediments from 0 to 93 feet, the Jordan sandstone
from 93 to 159 feet, the St. Lawrence formation from 159 to 190 feet, and the Franconia
formation from 190 to 255 feet. Bloomgren reported that the Jordan sandstone contained
silty feldspathetic zones atypical of the Jordan, and that the Mazomanie member of the
Franconia formation was abnormally thick.
10. On July 1, 1999, Renner, Thompson, and Mr. Richard Foster of Bonestrtoo Rosene Anderlik
& Associates, consulting engineers to Otsego, discussed the subject well. Thompson stated
that the well did not meet the requirements of Minnesota Rules, part 4725.2020,
subpart 1 since the well was constructed with open hole through more than 10 feet of the
St. Lawrence confining layer. Thompson indicated that to bring the well into strict
compliance with Minnesota rules, the well must be sealed and a new well drilled, or the well
reconstructed which would generally not be practically or economically feasible. Also
discussed were options of obtaining a variance to install a cement -grouted 4 -inch inner
casing in the subject well, or to seal the St. Lawrence with cement grout and subsequently
drill a small diameter hole through the St. Lawrence.
11. Renner and Otsego chose to attempt to seal the St. Lawrence with cement and drill a small
diameter hole through the St. Lawrence into the Franconia formation.
12. On July 15, 1999, the MDH televised the subject well after cementing and drilling by
Renner. The televison inspection indicated that the cementing and drilling attempt was
unsuccessful. The St. Lawrence formation was only completely cemented for a depth of 3
feet and the second drill hole deviated from the original drill hole within 10 feet of the
bottom of the casing.
13. On September 22, 1999, Mr. Robertson wrote a letter to the MDH asking that the MDH
accept the well in it's present condition.
14. On October 19, 1999, the MDH wrote a letter to Senator Mark Ourada, Representative
Bruce Anderson and Otsego.
15. On November 8, 1999, the MDH wrote a letter to Otsego forwarding three options for
resolution of the subject well, sealing of the well and construction of a new well, installation
of a 4 -inch cement grouted inner casing, or entering into a stipulation agreement to allow the
well to remain with conditions. The MDH indicated they believed the best long term
City of Otsego
Mr. Roger Renner
Page 3 of 5
solution was to seal the well and construct a new well in complete conformance with the
rules.
16. On January 4, 2000, Otsego wrote a letter to the MDH requesting to enter into a stipulation
agreement.
II. RESPONSIBILITIES OF PARTIES
RESPONSIBILITIES OF THE MDH
The MDH agrees:
Except as required to enforce the terms of this Agreement, the MDH shall not initiate any
further enforcement actions against Otsego or Renner for the violations described herein.
2. The MDH retains the right to initiate additional enforcement actions against Otsego, Renner,
or any other party in its sole discretion, for any violations of Minnesota Rules, Chapter 4725,
and Minnesota Statutes, Chapter 103I, other than those described herein, in accordance with
Minnesota Statutes, section 144.99.
3. The MDH shall collect a water sample from the subject well, shall analyze the sample for
tritium at no cost to Otsego or Renner, and shall send a copy of the analysis results to Otsego
and Renner.
4. The MDH shall provide Otsego a wellhead protection vulnerability assessment worksheet
and shall assist Otsego with completion of the vulnerability assessment.
5. This Agreement may be executed in as many counterparts as desired by the parties thereto,
any one of which shall have the full force and effect of the original copy. The MDH shall
maintain the original agreement and signature page(s), and shall copy and distribute to each
signatory a fully executed copy of this Agreement including copies of all signature pages.
City of Otsego
Mr. Roger Renner
Page 4 of 5
RESPONSIBILITIES OF OTSEGO
Otsego agrees:
1. A copy of this Agreement and cover letter must be maintained on file at the city of Otsego
until the subject well is sealed.
2. Otsego must complete a contaminant source inventory form, and submit the completed form
to the MDH by May 1, 2000.
3. Otsego must collect a water sample from the subject well, have the water sample analyzed
for total coliform bacteria and nitrate -nitrogen by a certified laboratory, and submit the
results to the MDH annually until the well is sealed.
RESPONSIBILITIES OF RENNER
Renner agrees:
1. E. H. Renner and Sons, Inc. constructed the subject well.
2. Renner constructed the subject well based upon the initial interpretation of formation
samples, geology from well records in the area, and a gamma log of the subject well. Based
upon information available at the time of construction, Renner constructed the subject well
in accordance with Minnesota Rules, part 4725.2020, subpart 1. Subsequent review by the
MGS, after Renner had completed construction of the subject well, determined that the
actual geology consisted of glacial sediments overlying the Jordan sandstone. Based upon
the subsequent interpretation of the geology, the subject well was not constructed in
accordance with Minnesota Rules, part 4725.2020, subpart 1.
3. That this Agreement is public data.
City of Otsego
Mr. Roger Renner
Page 5 of 5
This Agreement shall be effective when signed by all parties. The Agreement is valid for the
lifetime of the well. Failure to comply with the terms of this Agreement shall make it null and
void.
For:
The City of Otsego
By
Honorable Larry Fournier, Mayor
Dated this day of —52000
By
Elaine Beatty, City Clerk
Dated this day of , 2000.
Minnesota Department of Health
By
Patricia A. Bloomgren, Director
Division of Environmental Health
Dated this day of , 2000.
For:
E. H. Renner and Sons, Inc. and
Roger Renner
By
Roger Renner
Dated this day of 12000.
Direct all Correspondence to: Well Management Section Enforcement
Minnesota Department of Health
P.O. Box 64975
St. Paul, Minnesota 55164-0975.
04-06-2000 01:46PN FROM Couri & MacArthur TO
Michael C. Cousr•
Andrew J. MacArthur
Marcus W. Miller
•A4W UMMAd ix nssde
April 0,2000
COITRI & MACARTHUR
Attarne)w at Law
20 Central Avmue East
PO Box 369
A Michael, MN5537",3469
(763) 497-1930:
(763) 4.97-2599 (FAV
couriandrnaoarthwinpobox cam
4418823 F.J2
City .Council MemVprs
City of Otsego
c/o. Elaine Beat, City Clerk
5899 Nashua Avenue NE
Elk: Riyer, MN;5,5330
RE: City of Otsego- Stipulation Agreement for Nan -Complying. Well Installation
Dear City Council Members:
i
At.the:iequest of :thc City, have reviewed the proposed Stipulation between the City of
Otsego, Minnesota Department of Health and E.H. Renner and Sons, Inc. The stipulation
recites ;facts that iar,6in general conformance with my understanding6.f the situation.:
The well work W. performed by E.H. Renner under contract. Bonestroo was the
j engineer -:m chairge of the project.
The affect of the Ci MDH and Renner signing fining the Agreement is that: the Minnesota
` 1 i)epart hent of Health agrees not to take enforcement action against either the City or
Renner as long ;as they comply with the Agreement MAH reserves the. right of
1 enforcement in;the ovent that the Agreement is not complied with, or there are other
violations. It allciws:: the well to remain as drilled. as long as the parties comply with the
Agreement.
The Agreement as drafted does not'preclude the City from taking action, if deemed .
i appropriate, against the well driller or involved engineering firm. This would be a
i separate evalu.atib, n which would be made.based upon whether or not those parties use4_7
f the necessary professional care in initial review and drilling,: and whether or not it is
i worth the City"sauce and money to evaluate and pursue the matter further.
The matter has bb�cn previously presented to the Council by Bonestroo.
04-06-2000 01:46PM FROM Couri & MacArthur TO 4418823 P J3
`L,etterto. Otsego City Council
April 6, 2000 .
I Page 2
If you'bve any pother questions • or concerns regarding this matter I will be available ;tr
! 'answer them at the Monday night meeting.
Wry >
-F,=L'
cc: Latry• Koihak, )rTakanson Anderson
I 1 •
i
i
CLEAN UP DAY
SATURDAY
MAY 6, 2000
9AMto2PM
Central Appliance Recycling $10.00 $12.00
Air conditioners $15.00 $15.00
First State Tires
Car Tires
$1.00
$1.00
Light Truck Tires
$2.00
$2.00
Large Truck Tires
$5.00
$5.00
Tractor Tires
$15.00
$15.00 and up
(tractor tires
charged at staff discretion)
Innertubes
$ .50
$1.00
Bike Tires
$ .50
$1.00
Motorcycle Tires
$ .50
$1.00
Corrow Sanitation
Scrap metal No Charge
Batteries (vehicle) No Charge
Demcon Disposal
Disposal of household goods No Charge
$135 a pull plus landfill costs
Mattresses, box springs
$15.00 each $10.00
Sofas, recliners
(anything containing springs) $7 item $5.00
Michael C. Couri-
Andrew J. MacArthur
Marcus W. Miller
*A Lw rice "i in tlfuwir
March 27, 2000
COURI & MACARTHUR
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN55376-0369
(612) 497-1930
(612) 497-2599 (FAX)
couriandmacanhur®pobox. mm
Ms. Gretchen Severin
Munsterteiger Law Offices P.A.
Anoka Professional Bldg., Suite 300
403 Jackson St.
Anoka, MN 55303
Re: City of Otsego — Sebeck Condemnation
Dear Ms. Severin:
Enclosed and hereby served upon you by United States mail please find the Report of
Commissioners in the above -referenced matter. This report was filed on Thursday, March
23, 2000.
If you have any questions, please do not hesitate to call.
Sincerely,
drew J. X cArthur
Couri & MacArthur
AJM/khb
Enclosure
cc: Court File
Joyce Farrell, Commissioner
Clarence Eull, Commissioner
Alan Hoekstra, Commissioner
City of Otsego
STATE OF MINNESOTA
DISTRICT COURT
COUNTY OF WRIGHT TENTH JUDICIAL DISTRICT
Court File No. C9-99-669
Case Type: Condemnation
City of Otsego, a municipal
corporation under the laws of
the State of Minnesota,
Petitioner,
V.
REPORT OF COiINEMaSSIONERS
Merrili Asleson, Bank United of Texas, FSB,
DBA Commonwealth United Mortgage, The
Bank of Elk River, Ellen Bouley and LaDonna
Haipster, as Trustees of the Bouley Living Trust,
Martin G. Bouley, LouAnn Bouley, Merlin A.
Brisbin, Mary Brisbin, The First National Bank of
Elk River, Anthony Buirge, Leah Buirge, Darlene C.
Cota, Michael Cota, D & Y Family Ltd. Partnership,
Gilbert Darkenwald, Billie Darkenwald, Mary Rose
Dare, Elk River Independent School District #728, Elk
River Rogers Post No. 5518 VFW, Bradley D. Estvold,
Judy M. Estvold, Thomas D. Juergens, Jurergens' Joint
Venture, J4 Company, L.L.C., Vernon C. Kolles, Anita
Kolles, Wayne Lahn, Beverly Lahn, Kevin Lefebvre,
Trustee of the John Earl Lefebvre Loving Trust dated
April 16, 1990, Richard Lefebvre, Patricia L. Lefebvre,
Ronald L. Pouliot, Delores M. Pouliot, Marvin R. Reich,
Mary Ann Reich, George A. Sebeck, Diane M. Sebeck,
Michele R. Sobieck, Scott C. Thompson, Winter Family
Ltd. Partnership, Jon T. Zachman, Doneva G. Zachman,
also, all other persons known or unknown claiming any
right, title estate, interest or lien in the real estate
described in the Petition herein.
Respondents.
49
� ate; ,
9 ' CC iT
-:;Cj rY.
IN THE MATTER OF THE CONDEMNATION
OF CERTAIN LANDS FOR CONSTRUCTION OF WASTEWATER
TREATMENT AND WATER COLLECTOR SYSTEMS ALONG WITH
NECESSARY PERMANENT EASEMENTS AND TEMPORARY
CONSTRUCTION EASEMENT
REPORT OF COMMISSIONERS
TO THE COURT ABOVE NAMED:
The undersigned commissioners appointed by this Court in the above
entitled action by Order of the Court dated May 10, 1999, do hereby report as
follows:
I.
That we met at the time and place appointed by this Court therefore, to -wit:
at the office of the Clerk of District Court in the Wright County Courthouse,
Buffalo, Minnesota, on the �I, / 7r day of tiJAC"j , 1999, and
severally took the oath prescribed by law.
II.
That after we gave written notice to the respondents named there, we then
viewed the premises described in said Petition. Upon written notice being given to
the persons interested, we held public hearings at the Otsego City Hall, Otsego,
Minnesota, from time to time, and heard the persons interested who appeared and
asked to be heard.
We have appraised the value of the lands so proposed to be taken and the
damages sustained by.the several respondents by the reason of the taking thereof,
and the same are as follows:
(See Attachment A.)
Dated this 'j rd day of � , 2000.
J e ell, Commissioner
2
Clarence Eull, Commissioner
Alan Hoekstra, Commissioner
STr.T� OF N TiA
„i;;f �T
r+ ' by 2 �.fl:p �il� tri?,Ct CO", `•.�+° -^ •'
Ce..f ed ,o — Cid
ro{? Ir.m� office ;his
La:io,n �l^•P°u r u't �dnir'.+rrtor
3y:
ATTACHMENT A
George and Diane Sebeck
8116 River Road NE
Otsego, MN 55330
Parcel 22-01
A 50.00 foot permanent easement for utility purposes over, under and across all
that part of the Southeast Quarter of the Southeast Quarter of Section 22,
Township 121, Range 23, Wright County, Minnesota, lying southeasterly of "Line
B" to be hereinafter described, and lying northeasterly of WRIGHT COUNTY
HIGHWAY RIGHT-OF-WAY PLAT NO. 8.
Said "Line B" being described as commencing at the northwest comer of said
Southeast Quarter of the Southeast Quarter; thence North 89 degrees 59 minutes
44 seconds East, assumed basis of bearings, along the north line thereof for a
distance of 815.93 feet to the actual point of beginning of said "Line B" to be
hereby described; thence South 46 degrees 01 minutes 04 seconds West along said
"Line B" for a distance of 664.19 feet, more or less, to terminate said "Line B" at
the intersection thereof with said Highway centerline.
The centerline of said permanent easement is described as follows:
Beginning at the intersection of the easterly line of WRIGHT COUNTY
HIGHWAY RIGHT-OF-WAY PLAT NO. 8 and a line 368.00 feet southerly of
the north line of said Northeast Quarter of the Southeast Quarter; thence easterly
parallel with said north line a distance of 150.00 feet; thence deflecting to the right
64 degrees 45 minutes a distance of 375.45 feet; thence deflecting to the left 11
degrees 51 minutes a distance of 776.42 feet; thence deflecting to the right 01
degrees 19 minutes a distance of 889.78 feet; thence deflecting to the left 22
degrees 08 minutes a distance of 20.25 feet, more or less, to a point on the east line
of said Section 22 distant 565.66 feet northerly of the southeast corner thereof and
said line there terminating.
Together with a temporary easement for construction purposes over, under and
across the above described property lying 100.00 feet northeasterly of and
adjoining the above described permanent easement for utility purposes.
Together with a temporary easement for construction purposes over, under and
across the above described property lying 25.00 feet southwesterly of and
adjoining the above described permanent easement for utility purposes.
The permanent easement for utility contains 45,379 sq.ft. 1.04 acres
The temporary construction easement contains 101,669 sq.ft. 2.33 acres
RESPONDENT IS HEREBY AWARDED: $
APPRAISAL FEES AWARDED: $ —s—rm.Cw
TOTAL: $ i Z,, c�-0 , cv
Hakanson
1 Anderson
Assoc., Inc.
i Municipal Engineering
Land Surveying
February 29, 2000
Mike Robertson, Administrator
City of Otsego
8899 Nashua Avenue NE
Otsego, MN 55330
ITEM 7.2
Re: Otsego Annual Groundwater Monitoring
Dear Mike:
3601 Thurston Avenue
Suite 101
Anoka, Minnesota 55303
612/427-5860
612/427-0520 Fax
Enclosed are the results of the testing monitor wells performed on the three (3)
groundwater monitoring wells in Otsego. The results indicate that the groundwater near
all three wells meets potable water standards set by both the United States
Environmental Protection Agency (US EPA) and the Minnesota Department of Health
(MDH).
The following table summarizes the results for all three groundwater monitoring wells:
PARAMETER
MW #1
MW #2 (
MW #3
STANDARD
Unique Well #
550506 I
545303
550505
Location
Park
90 St. N.E. &
Ohland Ave. N.E.
85th St.
Water Elev. (FT)
856.95
860.26
858.95
pH
7.03
7.46
7.43
Temp (CO)
9.2
10.0
9.8
Spec. Cond. &umhos/cm)
935
662
804
Chloride (mg/1)
123
13.7
41.4
250
Fecal Coliform (Cfu/100
ml
<1
<1
I <1
Presence
Nitrogen, Total Kjeldahl
<0.1
I 0.1
<0.1
0.6
Nitrate & Nitrite
0.98
<0.2
<0.2
0.2
Ma01\Shared Docs\Municipal\AOTSEGO\606\ot606m2.dcc
Mike Robertson
Page 2
February 29, 2000
The parameters above are used as indicators when looking for pollutants in
groundwater due to failure of septic drainfield systems.
The results indicate a failing result in the nitrate and nitrite. Maximum allowable is 0.2
mg/I and in the well in Otsego County Park well the level was 0.98 mg/L. Nitrate can
come from overfertilization in agricultural regions. Health hazards from ingesting nitrate
and nitrites in water is primarily to infants 0-3 months. Nitrates interfere with the infant's
ability to transfer oxygen in the blood. Infants in homes using well water should be
given bottled water for this reason. Adults have no problem with much higher doses of
nitrate and nitrite intake.
I have compiled all of the previous data on to charts with a trend line. This can be
updated yearly and should be useful to quickly see if there are any trends we should be
aware of. Trend lines show that the groundwater quality appears to be decreasing, but
still is within safe drinking water standards.
If you have any questions or comments, you may contact me at 427-5860.
Sincerely,
HAKANSON ANDERSON ASSOCIATES, INC.
ner,
RW:clk
cc: Elaine Beatty, Clerk --
Cavvr-ence G.' K0shak, P.E.
\\Ha01\shared docs Wlunicipal\AOTSEGO\606\ot606mr2.doc
Hakanson
Anderson
Assoc., Inc.
Ground Water Monitoring
Well Results
85th Street Well
C:/Ron/work/jOtsego/ot606/wellresults.xls
Sheet 85th St.
1/95
2/96
2197
4/97
5/98
1/00
Elevation
Temperature
Specific Conductivity
pH
Chloride
Nitrate & Nitrite
Nitrogen
Coliform (Fecal)
862.31
862.75
862.49
864.08
862.93
858.95
6.2 9.9 11.7 11.4 11.8
9.8
540 548 476 811 893
804
6.65 7.69 7.11 6.58 7.3
7.43
25.1 25.8 30.8 - 29.5
41.4
<1 1.2 <.5 - <.2
<.2
<1 <1 <.5 - <0.6
<0.1
<1 <1 <10 <1 <1
<1
C:/Ron/work/jOtsego/ot606/wellresults.xls
Sheet 85th St.
Ground Water Monitoring
Well Results
90th Street & Ohland Well
C: Ron/work/Otsego/ot606/wellres uIts. As
Sheet 90th St. & Ohland
1/95
2/96
2/97
4/97
5/98
1/00
Elevation
Temperature
Specific Conductivity
pH
Chloride
Nitrate & Nitrite
Nitrogen
Coliform (Fecal)
861.98
862.7
862.62
864.1
861.22
860.26
6.8 9.8 10 10.6 11.8
10
486 476 452 680 637
662
7.79 8.14 7.21 7.73 7.5
7.46
10.7 9.7 10.8 - 27.8
13.7
<1 1.3 <.5 - <.2
<.2
<1 <1 0.91 - <0.6
0.1
<1 <1 <10 <1 <1
<1
C: Ron/work/Otsego/ot606/wellres uIts. As
Sheet 90th St. & Ohland
Ground Water Monitoring
Testing Results
Otsego County Park Well
C:Ron/work/Otsego/ot606/well res uIts. xIs
Sheet Otsego County Park
1/95
2/96
2/97
4/97
5/98
1/00
Elevation
Temperature
Specific Conductivity
pH
Chloride
Nitrate & Nitrite
Nitrogen
Coliform (Fecal)
853.4
856.28
855.7
860.93
854.07
856.95
6.5 8.8 9 8.1 10.3
9.2
555 525 387 742 826
935
6.99 7.49 7.4 7.85 7.3
7.03
55.1 74.5 94.4 - 78.4
123
3 2.5 <.5 - <.2
0.98
<1 <1 <.5 - <0.6
<0.1
<1 <1 <10 <1 <1
<1
C:Ron/work/Otsego/ot606/well res uIts. xIs
Sheet Otsego County Park
CLAIMS LIST
CITY COUNCIL MEETING
April 10, 2000
TO: City Council
Attached is the Claims List for your consideration. For more detail, please refer to the
Check Detail Registers.
If you have any questions regarding this service, please let me know.
Claims Register $ 78,238.44
Automatic Pay Deductions $ 3,100.20
GRAND TOTAL $ 81,338.64
If you have any questions or if you would like to review this list further, please let me
know.
Judy Hudson
Deputy Clerk/Treasurer
CLAIMS LIST
AUTOMATIC PAY
MARCH 2000
The following claims are set up for automatic pay from the City's Checking Account.
Park Commission Phone Service in the Shed $ 36.03
Act # 201-45000-320 Subtotal$ 36.03
Public Works Phone Service $ 65.61
Act # 101-43100-320 Subtotal $ 65.61
City Hall Phone Service $ 362.50
Act # 101-41400-320 Subtotal $ 362.50
TOTAL FOR US WEST $ 464.14
City Hall Service $ 334.56
Act# 101-41940-322 Subtotal $ 334.56
Old City Hall $ 157.01
Act# 101-41950-322 Subtotal $ 157.01
TOTAL FOR RELIANT ENERGY $ 491.57
CLAIMS LIST
AUTOMATIC PAY
MARCH 2000
Sewer and Water Services
Otsego Well #1
Lift Station at Quaday & Cty Rd 42
Pump House #1
Water Tower #1
Act. # 601-49400-322
City Hall Services
$ 20.60
$ 33.45
$165.31
$ 18.28
Sub -total $237.64
Shed $ 25.00
Otsego City Hall Parking Lot $ 7.08
Otsego City Hall $562.77
Act. # 101-41940-322 Sub -total $594.85
City Services
Signal Light at Hwy 101/42
$148.66
Street Light at Odean/37
$
7.99
Street Light at Odean/37
$
7.99
Siren at Quaday/42
$
8.79
Act. # 101-43160-322
$173.43
Country Ridge
Street Light at Palmgren
$
7.08
Street Light at 83rd Cul-de-sac
$
7.08
Street Light at Parell Avenue
$
7.08
Street Light at Parell Avenue
$
7.08
Street Light at Parell Avenue
$
7.99
Street Light at Palmgren Avenue
$
7.99
Street Light at Palmgren Avenue
$
7.99
Oday Acres
Street Light at Oday Circle $ 11.82
Lin -Bar Estates I & H
Street Light at Ogren Avenue 2N $ 11.82
Street Light at Ogren Avenue 1S $ 11.82
Street Light at Ogren/71st $ 11.82
Street Light at 71st $ 11.82
Street Light at Odell Circle $ 11.82
Wright -Hennepin, continued.
Street Light at 72nd/Odean $ 11.82
Street Light at 72nd St. $ 11.82
Street Light at 72nd St. $ 11.82
Heritage Hills
Street Light
$
11.82
Street Light
$
11.82
Street Light
$
11.82
Street Light at Ochoa Ct/Ochoa Ave
$
11.82
Street Light at Ochoa Court
$
11.82
Street Light
$
11.82
Rolling Ridge Creek
Street Light at Large Court $ 11.82
Street Light at Large Court $ 11.82
Crimson Ponds
Street Light at 7860 Padre Cove $ 11.82
Street Light at 15020 78th Way $ 11.82
Street Light at Padgett & 79th St. NE $ 11.82
Meyer Addition
3 Streets Lights billed this month $35.46
Act. # 101-43160-322 Sub -total $288.69
Grand Total payable to Wright -Hennepin Electric $ 1,294.61
CLAIMS LIST
AUTOMATIC PAY
MARCH 2000
Public Works Building $ 233.30
Act # 101-43100-322 Sub -total
Old City Hall (Rented by Head Start) $ 53.19
Act # 101-41950-322 Sub -total
Flasher Light at Cty Rd 39/Parrish
$
25.67
Street Lights at 101 & Cty 130
$
16.93
Overhead Lights at 42/Parrish
$
33.55
Traffic Signal at 39/101
$252.50
Street Lights Cty Rd 39
$
32.38
Street Light 85th/Parrish
$
12.78
Street Light Cty Rd 39/Page
$
7.99
Street Light Cty Rd 39/Nashua
$
12.78
Street Light Parrish & 89th St.
$
12.78
Bulow Estates
Street Light $ 7.77
Antelope Park
Street Lights $ 62.20
Country Ridge
Street Lights $ 46.65
Street Lights at 96th Street $ 39.41
$ 233.30
$ 53.19
Act # 101-43160-322 Sub -total $ 563.39
TOTAL FOR ELK RIVER UTILITIES $849.88
10100 BANK OF ELK RIVER
UnPaid JERRYOLSON
CITY OF OTSEGO
Check Summary Register
Name Check Date
Total Checks
Thursday, February 17, 2000
Check Amt
$7,859.87
$7,859.87
Page 1 of 1
CITY OF OTSEGO
Check Detail Register
Check Amt Invoice Comment
10100 BANK OF ELK RIVER
UnPaid JERRY OLSON
Thursday, February 17, 2000
Page 1 of 1
E 101-42410-390 Contracted Services $7,859.87 March Bldg Services
Total JERRY OLSON $7,859.87
10100 BANK OF ELK RIVER $7,859.87
CITY OF OTSEGO Wednesday, February 16, 2000
Check Summary Register Page 1 of 1
Date Check Amt
��.�,.:�:�: �����.;.�,,.•.. ����`'... ��\, �g •..w •,•,�� ,•�, •;:,; •���<{� ••; ,,,. �...,, �, ,`.;. ,�?ate :��•�
00 BANKOFELKRIVER
UnPaid
AFFINITY PLUS
$50.00
UnPaid
CLARK PRESSLER
$2,500.00
Unpaid
FRANK & MELANIE MORRISETTE
$3,500.00
UnPaid
ICMA RETIREMENT TRUST
$614.70
UnPaid
PUBLIC EMPLOYEES RETIREMENT FD
$756.57
Total Checks $7,421.27
CITY OF OTSEGO Wednesday, February 16, 2000
Page 1 of 1
Check Detail Register
Check Amt Invoice
Comment
pp Y, ��(,-�„ { }i,:, :•i:,��- .t.{
10100 BANK OF ELK RIVER
UnPaid AFFINITY PLUS
G 101-21709 Medicare
$50.00
Olson 141923
Total AFFINITY PLUS
$50.00
UnPaid CLARK PRESSLER
R 702-38090 ESCROW DEPOSIT
$2,500.00
Escrow Refund
Total CLARK PRESSLER
$2,500.00
UnPaid FRANK & MELANIE MORRISETTE
E413-43100-500 Capital Outlay (GENERAL)
$3,500.00
Easement Settlement
Total FRANK & MELANIE MORRISETTE
$3,500.00
UnPaid ICMA RETIREMENT TRUST
G 101-21705 Other Retirement
$412.78
PPE 3-18-2000
E 101-41400-121 PERA
$201.92
PPE 3-18-2000
Total ICMA RETIREMENT TRUST
$614.70
Unpaid PUBLIC EMPLOYEES RETIREMENT FD
G 101-21704 PERA
$361.90
PPE 3-18-00
E 101-41400-121 PERA
$199.70
PPE 3-18-00
E 101-43100-121 PERA
$194.97
PPE 3-18-00
Total PUBLIC EMPLOYEES RETIREMENT FD
$756.57
10100 BANK OF ELK RIVER
$7,421.27
CITY OF OTSEGO Sunday, February 20, 2000
Check Summary Register Page 1 of 1
CITY OF OTSEGO Sunday, February 20, 2000
Check Detail Register Page 1 of 1
Check Amt Invoice
Comment
10100 BANK OF ELK RIVER
UnPaid
CLARENCE EULL
E 413-43100-390
Contracted Services
$1,022.62
Appraisal
Total CLARENCE EULL
$1,022.62
vw.wiwwn+nxvmk:emw::nvOIVVPMP)OOP%£NPY.Y4TJiM:•N'NV.•J:Y9P.VJ%'4Y�AP%O4PoOP)OP90000
V Unpaid
GEORGE SEBECK
iittV9V4JTMV0Y
JO>.'JOPJ000:0%Odi000CN!^,X+4N,Sv<.Y.•:.+nbl:bw.y.
E 415-43251-500
Capital Outlay (GENERAL)
$6,942.00
Easements
Total GEORGE SEBECK
$6,942.00
.,,,m.............v.,nvmvv,w:,+.Att9POMCP44«90POPCCJOPGCSS59
UnPaid
W MOOOCOOOCOC-NC9000MC4
JOYCE B. FARRELL, CFRA
E 413-43100-390
Contracted Services
$1,029.29
Appraisal Odean
Total JOYCE B. FARRELL, CFRA
$1,029.29
::•w:,+vv,•.,vMw..w.:,,rvvn+.nn,,,,•.v:.:,,,,mn.x•]0
UnPaid
\..VOCOCJ04PPy\'P?]OOf.^OP90MC90CSCOLSK„N090DOOPOJPpOKPX9P):4?NK
RUBEN BONK
...,�h XMF,Yffm+M±K.\,v:.
E 413-43100-390
Contracted Services
$1,034.80
Appraisal
Total RUBEN BONK
$1,034.80
10100 BANK OF ELK RIVER
$10,028.71
CITY OF OTSEGO Saturday, February 19, 2000
Check Summary Register Page 1 or 1
Total Checks $52,928.59
Name
Check Dots Check Amt
10100 BANK OF ELK RIVER
UnPaid
21ST CAPITAL CORP
$5,892.93
UnPaid
AT&T
$80.92
UnPaid
B & D PLUMBING & HEATING INC
$195.00
UnPaid
BFI - WOODLAKE SANITATION SER
$317.50
UnPaid
BOISE CASCADE OFFICE PRODUCTS
$823.46
UnPaid
BOYER TRUCKS
$12.57
UnPaid
BUSINESS FORMS AND ACCOUNTING
$218.02
UnPaid
CORROW TRUCKING
$1,568.75
UnPaid
DEHMER FIRE PROTECTION
$74.00
UnPaid
EARL F ANDERSON INC
$83.89
UnPaid
ECM PUBLISHERS INC
$315.92
UnPaid
EVERGREEN LAND SERVICES CO
$400.00
UnPaid
FINKEN'S WATER CARE
$7.00
UnPaid
FORTIS BENEFITS INSURANCE CO
$94.19
UnPaid
GLENS TRUCK CENTER INC
$734.18
UnPaid
GRIDOR CONSTR., INC.
$26,400.00
UnPaid
LONG & SONS
$529.12
UnPaid
NAPA OF ELK RIVER INC
$127.78
UnPaid
PITNEYBOWES
$21.57
UnPaid
RANDY'S SANITATION
$257.50
UnPaid
STEPHEN CONROY, ATTORNEY
$125.00
UnPaid
USF DISTRIBUTION
$82.29
UnPaid
WASTE MANAGEMENT
$112.50
UnPaid
WRIGHT COUNTY AUDITOR -TREASURE
$14.454.50
Total Checks $52,928.59
CITY OF OTSEGO Saturday, February 19, 2000
Check Detail Register Page 1 of 3
♦♦;ti♦� f..,,♦ Check Amt Invoice Comment
10100 BANK OF ELK RIVER
UnPaid 21ST CAPITAL CORP
E 415-43251-390 Contracted Services $5,892.93 99157MN TV Inspect lines
Total 21ST CAPITAL CORP $5,892.93
"UnPaicJ'» AT&T
E 101-43100-320 Telephone $34.76 PW
E 101-41400-320 Telephone $46.16 City Hall
Total AT&T $80.92
Unpaid B & D PLUMBING & HEATING INC
E101-43100-220 Repair/Maint Supply (GENERAL) $195.00 333584 Repair Men's Restrm
Total B & D PLUMBING & HEATING INC $195.00
«9:`JLMK99pMSCMpWOIWSttta:NCT:,CWNMLML9pQ�N9:90ttC�KSKM:NCC•]!r{�<:vSK<.:C<.:: ft!<f::::d>:M-0OOtt<AtlAOM«MhCUO <tl.»f.K<.`v«x<«<+M«N..Y<E4>. x«u<m«M?»«.Y«n0�<Mkry+.vmr„vxmxm,:mmw.�n,.
UnPaid BFI - WOODLAKE SANITATION SER
E 101-43610-390 Contracted Services $317.50 March recycling
Total BFI - WOODLAKE SANITATION SER $317.50
..•vSY:.^:h'^::: n..::? :::::: :.................. ?:<'t-::ic•U'A000AU YCNOOiJJ,
.. :SM^k\tA?\)N)04- ]�!^�w^K•vxnv-h -=... ._.
Unpaid BOISE CASCADE OFFICE PRODUCTS
E 101-41400-203 Supplies - General $158.72 540513 Office Supplies
E 101-41400-203 Supplies - General $664.74 466953 Filing Cab.
Total BOISE CASCADE OFFICE PRODUCTS $823.46
t,:.,,.�,:,x,;,: <::>-F.;<«.»v,>r-::»>--,-.,:: <.r:::,.:.......<:. ::::. ::::. ..,•.:..::::::.:-::..:�:..».�.»,�,.w,.»�r.,w.w...........:.....rwm.,..»,,....,w.»,»•::m:mr,.»•::,,,,»,-:..�>::<x>� ,��-.�,
x:
UnPaid BOYER TRUCKS
E 101-43100-220 Repair/Maint Supply (GENERAL) ($6.66) 1992 Ford
E 101-43100-220 Repair/Maint Supply (GENERAL) $19.23 1994 Ford
Total BOYER TRUCKS $12.57
x+v««xeNdMNFNMh-.,vMm�e4X{Aw[mm<mvmme::nvnv:::::x:::.v:nnrr:xxrxnw:m:::mx:xx:x.w::nwm:mr:rRlWOYNVYFi00000000}JQP:OYhY:YAW>iJ>}Xr.�iWYM�YFGYAifR>:4FR>JPf.•iT%:iXiiWY)006>Wi6'wLva i>%K XC:,%
UnPaid BUSINESS FORMS AND ACCOUNTING
E101-41600-201 Office Supplies $218.02 025916 Checks
Total BUSINESS FORMS AND ACCOUNTING $218.02
..»�<.V,M,»�,�:xm».,�,..,,,,,,,,,,,,w:::::::xx:x:.»::,:»•::m.,w:.,.:.,,,•::.w.,wxx.,..,,»»„»,,,.,:,,,.w.,�:«<�«�.��..�::t�.�<,s„«:�,�::t«-f.<r,�i.�:���«,.,,;w«:�;«
UnPaid CORROW TRUCKING
E 101-43610-390 Contracted Services $1,568.75 Feb recycling
Total CORROW TRUCKING $1,568.75
.??riM;:iic>xr»wfnwc.,r»x.ucwc>na»,::rmx.,v<xrraem>,:.�r.,-:::.:.:.:::.,,...n»•::::::::x:.,,-::::::._:x::::.,-:..•:.:¢•:.w.w�..�..»,�..�„•mx:wv..»wx.:mwx,.»•:xx:::.-rx:::r::: m:rr:<.,,•x:::..w.^xt,V•T �::r.:st<vx->Tx•TT:m�T:tsTT:t�ctt•:
Unpaid DEHMER FIRE PROTECTION
E 101-41940-220 Repair/Maint Supply (GENERAL) $74.00 7795 Man Fire Ext
Total DEHMER FIRE PROTECTION $74.00
. Mrx.%lxxxiNxnv<.v:::::x:::::.v: x:::: r:r:::::::: m»•:::::.:n:n:: n:.:•r.v:..:xvrinvr:rrrmvrrrm.»»wrmrxvnw:: m::::rnvx: xx::::::::::::rx: r: xxr::vTYiTTi? f/F:T:t•:t•TTTAM>1r:<S?:WffH' �V'.
Unpaid EARL F ANDERSON INC
E 101-43100-393 Street Signs $83.89 Signs
Total EARL F ANDERSON INC $83.89
rFilA'1.rFl:-l..ri:Nfiii>:,�,p>i%iiYifi:J:.:: xr:::nv:::.vxr.,::n::::::::.,.: .......,, r.., n r.:.vrrxxnvxrx�xmxxvrrxrn:.vn,»vv�xrr.,,vxr�nvn xrr�rmrxxrrHY.^:ttt ::fff. t?T:4f/.tri �.>i:<t<:<:4!/f. tt4T.
UnPaid ECM PUBLISHERS INC
E 101-41400-350
Print/Binding (GENERAL)
$28.29
88726
Septic Bids
E 101-41400-350
Print/Binding (GENERAL)
$37.72
88725
91-08
E 101-41400-350
Print/Binding (GENERAL)
$37.72
89105
Carron PH
E 101-41400-350
Print/Binding (GENERAL)
$40.08
88353
99-03
E 101-41400-350
Print/Binding (GENERAL)
$40.08
88357
Grupa PH
E 101-41400-350
Print/Binding (GENERAL)
$42.44
88354
Baiari PH
E 101-41400-350
Print/Binding (GENERAL)
$47.15
88350
Dauphinas PH
CITY OF OTSEGO
Check Detail Register
Saturday, February 19, 2000
Page 3 of 3
Check Amt Invoice Comment
'�a'.�''��''�i��i��h�'u"�iA'.\�".s�f"a"°ao<�r`r' n .. 'Sieh.%ff`�`�x�w.•>`.'o:•.�`wi3a��3o-'`�'",ti� i`..... :�:::'":::::::i:;
E 101-42420-301 Legal Services $125.00 Fritz Code Inforce
Total STEPHEN CONROY, ATTORNEY $125.00
Unpaid USF DISTRIBUTION
E101-43100-220 Repair/Maint Supply (GENERAL) $82.29 6187873 Miscell Parts
Total USF DISTRIBUTION $82.29
nouxeecoaa<c:sxaecc«cwox�wvaoma az:.uoo�-+.�i+.�eaxn«<.-«xx«:<:.nrr<.+en.exrr«<:r<rr<n,.mvw,wus.•rr;<n<«n>+ar«r:«.w..w<ww.::::::::::<::r::n,.:::«..r::nw::<::::::::::::::.,-:.,.«x««r<,w.v:>rf:m:u»».,r: »: o+»rr.:
UnPaid WASTE MANAGEMENT
E 101-43610-390
Contracted Services
$112.50 2012
Feb Recycling
Total WASTE MANAGEMENT
$112.50
UnPaid
WRIGHT COUNTY AUDITOR -TREASURE
E 101-42100-390
Contracted Services
$13,999.50 Patrol -4
Patrol for April
E 101-41400-310
Miscellaneous
$40.00 Taxes
118-010-0077100
E 101-41400-310
Miscellaneous
$40.00 Taxes
118-500-202100
F 101-41400-310
Miscellaneous
$40.00 Taxes
118-500-202102
E 101-41400-310
Miscellaneous
$335.00 Taxes
118-010-078010
Total WRIGHT COUNTY AUDITOR -TREASURE
$14,454.50
10100 BANK OF ELK RIVER
$52,928.59