10-22-01 CCI • i=til 3. 6 .
CITY OF OTSEGO
CITY COUNCIL MEETING
OCTOBER 22, 2001
COUNCIL CHAMBERS
OTSEGO CITY HALL
6:30 PNI
1. Mavor Lam Fournier will call the meeting to order.
Mayor Fournier called the City Council Meeting to order at 6:30 PM.
Roll Call:
Mayor Larry Fournier; Councilmembers: Vern Heidner, Virginia Wendel and Jerry
Struthers. Suzanne Ackerman arrived at 7:53 PM.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning
Administrator; Larry Koshak and Ron Wagner, City Engineers; Andrew MacArthur, City
Attorney and Cindy Sherman, Assistant City Planner.
Pledge of Allegiance
Mayor Fournier led in the Pledge of Allegiance.
2 Consider agenda approval.
CM Heidner requested to remove Item 5.1. From the Consent Agenda and place under
Item 7.4. For discussion. CM Wendel requested to add under Item 7.5. Kadler Avenue
Bike Path. Mayor Fournier requested to delete Item 5.3. From the Consent Agenda and
delete Item 8.1. Mayor Fournier also requested to move Item 7.1. To follow Item 2, and
Item 8 to follow Item 7.1.
CNI Heidner motioned to approve the amended agenda. Seconded by CM Wendel.
All in favor. Motion carried.
7.1. Public Hearing for 85`h Street Construction Project
Mayor Fournier opened the Public Hearing at 6:36 PM.
City Clerk Hudson attested that the proper publishing and noticing was completed.
City Attorney MacArthur explained the process. He stated he had heard from the Kolles
attorney who told him the Kolles concern was with the interest rate.
City Engineer, Larry Koshak, presented the project.
Mayor Fournier opened for Public Comment.
James Nielsen, attorney representing the Kolles Family Farm Partnership. Mr. Nielsen
stated he is not here to object to the improvement. The Kolles farm is currently under
Green Acres and special assessments cannot be collected against the property until it is
sold. Mr. Nielsen said he is concerned with the interest rate at the time of payment. He
also feels the estimated Stormwater impact fee is too high at $336,000.
Administrator Robertson explained the interest rate on special assessments is typically l 17,
higher than the bonding rate. Koshak explained the storm water impact fee is based on
developable acres and this isn't paid until the land is developed and paid only on the
acreage being developed.
CM Heidner explained that impact fees are higher in commercial areas because there is
more impervious surface.
City Council Meeting of October 22, 2001, cont'd. Page 2.
Mr. Nielsen asked if the special assessment would include the impact fee. Mr. MacArthur
said the impact fee would not be included in the assessment but would be charged upon
development of the property.
Mayor Fournier closed the Public Hearing at 7:15 PM.
Larry Koshak stated that TMH Properties need to come in with a Final Plat and enter into
a Developer's Agreement. Mike Robertson said he talked to TMH Properties, who
weren't able to attend, but told him they do not object to anything.
Farewell to City Engineer Larry Koshak
Mayor Fournier said our farewell to our longtime City Engineer, Larry Koshak. He noted
this is a sad day, but that everyone wishes him well in his retirement and thanked him for
all his work and support during the past many years with the Township and then the City.
Mike Robertson read the attached resolution.
Mayor Fourneir motioned to adopt the Resolution. Seconded by CM Heidner. All
in favor. Motion carried.
Mayor Fournier presented Mr. Koshak with a plaque and a short break was taken to honor
Larry.
3. Consider the following minutes:
A. October 8, 2001 City Council Minutes
CM Wendel motioned to adopt the minutes. Seconded by CM Struthers.
Voting For the Motion: Mayor Fournier, CM Struthers, and CM Wendel.
Abstained: CM Heidner, since he was not present at the October 8`h meeting.
Motion carried.
4. Open Forum:
4.1. Interview Jessica Stockamp for the Parks Commission
Jessica was not in attendance.
4.2. Wright County Commissioner Pat Sawatzke
Mr. Sawatzke updated the Council on different road projects: next year a hydrologic
study will be done on County Road 36 with construction planned for 2003. County Road
18 will be completed next year (formerly County Road 118). The County is talking about
moving the Public Works Shop for this area to Otsego. Currently Wright County doesn't
have a gravel tax, but the County is considering doing this. Mr. Sawatzke also informed
the Council that topography was done this past year of the entire county and is available.
The play structure will be replaced next year at Otsego County Park. The parks will also
be kept open earlier and longer to help relieve parking problems on city streets.
CM Ackerman arrived at this point.
City Council Meeting of October 22, 2001, cont'd. Page 3.
CM Struthers asked if County Road 37 is scheduled for an update, as it needs to be
widened. Mr. Sawatzke suggested to send a letter to the County requesting to have this
road included in the 5 Year Plan and copy to Pat.
At this time, Mayor Fournier suggested to consider appointing Jessica Stockamp to the
Parks Commission.
CM Wendel motioned to appoint Jessica Stockamp to the Parks Commission.
Seconded by CM Struthers.
CM Heidner requested to meet the applicant prior to appointing.
Voting For the Motion: Mayor Fournier, CM Struthers, and CM Wendel.
Abstained: CM Heidner, CM Ackerman.
Motion carried.
4.3. Any other Open Forum Items
No one appeared on Open Forum.
5. Consent Agenda (Non -controversial items
5.2. Approve Claims List.
5.4. Page Avenue Grading (79`h Street to 83`d Street) Final Pay Estimate of
$4,564.60 to Fehn Construction.
5.5. 88`h Street Construction (CSAH 42 to Quaday Avenue) Partial Pay
Estimate #1 of $82,038.65 to Buffalo Bituminous.
Items 5.1 and 5.3. were removed.
CM Heidner motioned to adopt the Consent Agenda. Seconded by Wendel. All in
favor. Motion carried.
6. Dan Licht City Planner:
6.1. VFW CUP Amendment
Cindy Sherman presented the Planner's Report.
Mike Robertson questioned the outside storage. The applicant, Frank Scharber, said the
semi trailer would be removed. He would hke to store the airplane frame and two smaller
trailers outside. CM Heidner said he would support storing the two smaller trailers outside
but the airplane frame to be stored inside.
CM Heidner motioned to approve the Conditional Use Permit Amendment to allow
construction of a 1,560 square foot storage building at Veterans Memorial Park
subject to the five conditions listed in the Findings of Fact (deleting Nos. 3 and 7)
and that the Council's interpretation is that in Condition No. 2., the two smaller
trailers are not part of this condition. Seconded by Mayor Fournier. All in favor.
Motion carried.
City Council Meeting of October 22, 2001, cont'd. Page 4.
7. Ron Wagner. Cit v En 'neer•
7.2. Accept quotes for 77`h Street culvert
CM Struthers motioned to award the quote to Meadowvale for $33,705 with the
City possibly purchasing the pipe. Seconded by CM Ackerman. All in favor.
Motion carried.
City Council directed to have $18,000 come out of the Culvert Budget and the balance
out of the Capital Improvement Budget.
7.3. Otsego 2001 Crack Filling, Final Pay Estimates of $15,493.55 to Astech
The City Council took no action since there are more areas to be corrected.
7.4. Any other Engineering Items.
ems
A. Item 5.1 Adopt Slabtown Assessment Roll and Resolution 2001-31
CM Heidner motioned to adopt the Resolution No. 2001-31 adopting assessment roll
for Slabtown except for reducing the Schulenburg (PID 118-500-364101) property
by $4,500 because of the street access. Seconded by CM Struthers. All in favor.
Motion carried.
B. Kadler Avenue Bike Path.
CM Wendel questioned the retaining wall on this bike path. Ron Wagner reviewed the
costs.
C. District 3 Regional Transportation Advisory Commission Meeting_
Larry Koshak talked about the incentive packages such as grants. The City should be
eligible for ISTEA Funds from County Road 42 to 70`h Street but need to change from
rural section to urban section and must submit this to the District Engineer for their
approval. Mr. Koshak recommended that Council authorize Ron Wagner to send the
Letter of Request now, as it will take until Year 2005 before funds could be available.
CM Heidner motioned to authorize City Engineer to prepare this Letter of Request
to change the technical reference of the road from rural section to urban section.
Seconded by CM Ackerman. All in favor. Motion carried.
The Council directed Ron Wagner to prepare a proposal and preliminary design for 85`h
Street for a future City Council meeting.
8. Andrew MacArthur City Attorney
8.1. Closed Meeting for Attorney -Client privilege.
This was deleted from the agenda.
9. Council Items:
A. East Sewer Plant Update
Mike Robertson reported the bids have been approved and the contracts sent out.
B. West Sewer Plant Update
Ron Wagner reported the topography has been received and he is working on a sewer and
water report for the next Council Meeting.
City Council Meeting of October 22, 2001, cont'd. Page 5.
C. Facility Use Cost Estimates
Mike went over the costs. The Council directed staff to bring the proposed policy to the
next Council Meeting.
D. Letter from City of Shorewood
Mike Robertson reviewed and he was directed by Council to have this on the next Council
Agenda, as CM Heidner wanted to check out price differences for fertilizers.
E. City Council Meeting changed from 11-12-01 to 11-13-01 due to
Veteran's Day.
Judy Hudson reminded everyone of the date change for the next meeting.
9.1. Mike Robertson City Administrator:
A. Emergency Contact List
Mike went over the Emergency Contact List but he also wants to discuss with Dave Chase
weekend duty and using cell phones for the Public Works employees.
9.2. Judy Hudson. City Clerk
A. Set Year 2002 Fire Assessments.
Mike Robertson reported on a possible fire substation site with Bruce West, Elk River
Fire chief. The Council would like to continue to build a fire fund reserve.
Mayor Fournier motioned to approve the recommendation with any changes from
Albertville. Seconded by CM Heidner. All in favor. Motion carried.
10. Adjourn by 10 PM.
The Council directed staff to fix Frank Miles' driveway.
CM Ackerman motioned to adjourn. Seconded by CM Wendel. All in favor.
Motion c 'ed. Mee ' g adjourned at 10 PM.
`Nfayor Fournier
Recorded by: Judy Hudson