01-22-96 CC1/17/96
• Dayton • Elk River • Hassan • ISD 728 - Uvonia • Otsego • Rogers • Zimmerman
1230 School Street NW • Elk River, MN 55330 • (612) 241-3523 • FAX (612) 241-3521
To: Otsego City Council �
Fr: Jeff Asfahl - Coordinator, Community Recreation Board ✓r
Re: General Update / Report
The following information will help to illustrate the Community Recreation Boards accomplishments
and activities from 1995, as well as our goals for 1996. 1 have also provided you information that
demonstrates participation, programming, and services available to Otsego residents that are made
available by the Community Recreation Board office. Additionally, I would also like to review the
accomplishments that our program has made in conjunction with the Otsego Park and Recreation
Commission.
I will be at your Council meeting on 1/22/96 to further review this information and answer any
questions that you may have. I am looking forward to this opportunity to visit with you about the
Community Recreation Board.
1/17/96
The following information is a review of accomoplishments from 1995, and a plan for 1996.
Accomplishments: (* = 1995 goal)
-'' Strategic Planning meeting that was held in May of 1995
- " Transportation service to some programming ( "Ride the Rec." )
- * Increased programs available
- * Increased participation
- " Development of recreation program budgets in participating member communities
- ' Increase in support staff
- * Community involvement
- Improved personnel organization / policies
- Increased budgetary responsibilities
- Continued relations with associations ( especially those who utilize outdoor facilities )
- Personal management education
- Name and logo change
- Office relocation
Goals for 1996:
- Continue work on strategic planning initiatives
- Expand transportation service to programming
Increase/ expand service to participating communities
Increase Joint Powers Participation
- Leadership in park / athletic fields advocacy, development, planning, and management
- Increase our/ my responsibility / leadership to local community park and recreation commission
concerns
- Increase programming district wide
-Continue to establish program budgets in communities that are lacking
- Fund balance policy development
- Continued leadership with improved service operations
- Continued community involvement
- Participant / resident tracking system
- Increase / promote awareness of the value that recreation provides to a community
- Incresed opportunities for teens ( Esp. grades 6-9)
- Inventory of area playfields and development plans
Past and Current offerings:
Gymnastics
Range $20-30
Open Gyms, ( youth, teen,
$1/youth
adult, family)
$1.50/Adult
Baseball mini camp
$13
Youth volleyball
Range $13-20
Open weight room
$1/youth $1.50/adult
Coaches training
$20/coach
Preschool fun
$30
Just "4" Fun
$30
T -Ball ( day and evening)
$30
Outings
Range $10-30
Track and Field
$32
Entertainment in parks
usually free
Co-Rec softball
Team entry of $120
Penny Carnivals
Free
Fantastic Fridays
$25
Organized playgrounds (SPORT) Range $20-30
Basketball camps
$30
Golf
Range $30-45
Tennis
Range $12-17
"Ride the Rec"
$17
(transportation to park site)
Family/Special events w/other- $0-5
Parent/Child opportunities-
$0-5
at a park
Pillo Pollo
Start Smart
$20
PROGRAMS UNDER CURRENT DEVELOPMENT
"Lock - ins
non-traditional uses of building to serve in similar capacity
that a community center would
Increased transportation to programs
Official / referee training
Increased teen aged opportunities
Rollerblade ( in-line skating events / opportunities (facility
development to accommodate )
Equipment rental organization in concert with some
programming ( Ex. skating, x -country skiing )
Summer time daycamp
Intergenerational programming opportunities
Football Camp
$25
Sandlot volleyball
Team entry fee $40-60
Scavenger Hunt
FREE
Tennis fun day
FREE
Dash n' Splash
$2/person $3/family
Men's volleyball
Team entry fee $185
Men's basketball
Team entry fee $385
Womens volleyball
Team entry $100- 156
Intramural (Jr. Sr. high
$15-20
VB, BB, football)
Cross country skiing
$20
Indoor walking
$6-12
Adult flag football
Team entry fee $50
Skating lessons
$10-15
Hayrides
$3/person $8/family
Special events
$0-5 '
Downhill skiing
$75-80
Bike rodeo
FREE
Safety camps
$20
Cheerleading camps
$12-20
Soccer Clinic
$11
Family/Special events w/other- $0-5
community organizations
Youth bowling
$20
Pillo Pollo
$15
Otsego Local Programming
Scavenger Hunt Skating lessons
Hayrides Bike rodeo
Safety camps "Ride the Rec"
Entertainment in the parks
Ice rink staff supervisors
Winter Fest '95 -'96
Easter Egg Hunt ( planned for April '96 )
Haunted House ( planned for October'96 )
Other Beneficiaries
-Youth Association Coop - Boy's Youth Baseball 1100 - Youth Soccer 1000 - Girls Softball 360 -
Travel Baseball 80 Service includes: Field scheduling / management, assistance with registration and
advertisement, advocacy, clearing house.
-Outdoor Ice Rink supervision 4 rinks in 1995
-General assistance / service for various recreational programs
-Boy's Basketball, Girls Basketball, Youth Hockey, Co-ed Volleyball, Swim Club, Tennis Assoc., Youth Football,
YouthWrestling, Adult Softball.
Otsego
1995 - Registered Participant Data
City of Otsego
** Numbers do not include : Open Gyms (Approx. Attendance 450 )
Winter/Spring 1995 236
Summer 1995 305
Fall 1995 115
Total- 656 participants
The following are programs that we administer as well, but we have not to date "tracked" the individual participants.
( they register as a team ). We have made the following determinations. ( Otsego population percentage determined at
1 % of I.S.D. 728 region. )
*These numbers also exclude open gyms in Elk River - which served approximately 2500 in 1995. ( Otsego percentage of
those users would equal 450 )
Other Beneficiariesof Community Recreation Board services ( none of these figures were included in the
numbers of participant data above
-Youth Association Coop - Boy's Youth Baseball 1100 - Youth Soccer 1000 - Girls Softball 360
Travel Baseball 80 Service includes:Field scheduling / management, assistance with
registration and advertisement, advocacy, clearing house.
-Outdoor Ice Rink supervision 4 rinks in 1995
-General assistance / service for various recreational programs they include:
Boy's Basketball, Girls Basketball, Youth Hockey, Co-ed Volleyball, Swim Club, Tennis Assoc., Youth Football,
Youth Wrestling, Adult Softball.
Actual
Estimate of parts.
Otsego %
-Women's Volleyball -
Winter/Spring 1995
6 Teams
36
6
Fall 1995
9 Teams
54
9
-Mens Volleyball -
Winter/Spring 1995
12 Teams
72
13
Fall 1995
9 Teams
54
9
-Men's Basketball-
Winter 1995
8 Teams
64
11
-Co-Rec Softball-
Summer 1995
12 Teams
144
26
*These numbers also exclude open gyms in Elk River - which served approximately 2500 in 1995. ( Otsego percentage of
those users would equal 450 )
Other Beneficiariesof Community Recreation Board services ( none of these figures were included in the
numbers of participant data above
-Youth Association Coop - Boy's Youth Baseball 1100 - Youth Soccer 1000 - Girls Softball 360
Travel Baseball 80 Service includes:Field scheduling / management, assistance with
registration and advertisement, advocacy, clearing house.
-Outdoor Ice Rink supervision 4 rinks in 1995
-General assistance / service for various recreational programs they include:
Boy's Basketball, Girls Basketball, Youth Hockey, Co-ed Volleyball, Swim Club, Tennis Assoc., Youth Football,
Youth Wrestling, Adult Softball.
Growth Information
Represents Registration By Seasons
17
1800 - 1660 `f
1600 -
1400 -
1200 -
1000 -
800 -
600 -
400 -
200 -
0 -
CM M 91 91 5
9156 o� -
m 91m Ca � m Co C
c E LL a
E LL m a E u- m to c m
? C Cn ? C >Cn
C G
U (n
*Represents staff hours: 1/1/94 - 12/31/94 = 6800 hours
*Gym use hours 1/1/94 - 12/31/94 = 5000 hours
*Other Facility hours 1/1/94 - 12/31/94 = 1100 hours
(ice Rinks, Parks)
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION:
DEPARTMENT: MEETING DATE
6.CONSENT AGENDA
Jan.22,1996-6:30PM
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
6.1. Consider Resolution
for Drug and Alcohol Testing Policy
Elaine Beatty
City Clerk/Z.A.
6.1.
Background:
This item was on the January 8, 1996 Council Agenda and continued to 1-22-96 Council Agenda.
I have attached a Resolution #96-3 A Resolution Adopting for the City of Otsego an Employee Drug and
Alcohol Policy for Drivers of Commercial Vehicles along with the policy and other supporting
information.
The information in the Drug and Alcohol Testing Policy was taken from the City of Elk River's
policy, which was reviewed and approved by their City Attorney and their City Council.
We are signed on with MCIT and MEDTOX and have mailed the agreement and check for $50.00 to
them. The City Clerk will be the person in charge of the program.
I Recommend that the Policy be adopted as written.
Thanks,
Elaine
RESOLUTION NO. 96-3
CITY OF OTSEGO, COUNTY OF WRIGHT
A RESOLUTION ADOPTING FOR THE CITY OF OTSEGO AN EMPLOYEE
DRUG AND ALCOHOL POLICY FOR DRIVERS OF
COMMERCIAL VEHICLES
WHEREAS, The City of Otsego is required to have a Drug and Alcohol
Policy in place by January 1, 1996, and
WHEREAS, The City of Otsego has enrolled in the Minnesota Counties
Insurance Trust, 125 Charles Avenue, St. Paul, Minnesota, 55103 Ph: (612) 224-3344.
and has signed a Minnesota Counties Insurance Trust Drug and Alcohol Testing Program
Participation Agreement on January 8, 1996 and agreed to become an Associate Member
of the Minnesota Counties Insurance Trust (MCIT) to be eligible to receive the services
provided in the agreement and agreed to pay MCIT an annual administrative service fee
of Fifty Dollars ($50.00) during the term of agreement.
WHEREAS, The City of Otsego by signing the Participation Agreement with
MCIT also is under the Service Agreement between MCIT and Medtox, Inc, 402 County
Road D, Saint Paul, Minnesota, 55112, the laboratory that does the drug and alcohol
testing.
NOW THEREFORE BE IT RESOLVED THAT,
The City of Otsego hereby adopts the City of Otsego Employee Drug and Alcohol Policy
for Drivers of Commercial Vehicles and this policy will be added to the City of Otsego's
Personnel Policy.
Dated this 22ND day of January 1996.
CITY OF OTSEGO
Norman F Freske, Mayor
ATTEST:
Elaine Beatty, City Clerk/Zoning Administrator
(City Seal)
Attachments:
Employee Drug and Alcohol Policy
MCIT Drug & Alcohol Testing Program Participation Agreement
(Exhibit I - Service Agreement between MCIT and Medtox, Inc.
THE MINNESOTA COUNTIES INSURANCE TRUST
DRUG AND ALCOHOL TESTING PROGRAM
PARTICIPATION AGREEMENT
THIS PARTICIPATION AGREEMENT provides for the delivery of drug and
alcohol testing services by the Minnesota Counties Insurance Trust (MCIT) for the
City of Otsego, " Member."
1. SERVICES TO BE PROVIDED
MCIT agrees to provide services to the Member in accordance with the drug and alcohol
testing service provider contract or successor contract, the current contract is attached
hereto and incorporated herein as Exhibit 1. MCIT is not obligated to provide such
services should the drug and alcohol testing service provider contract be terminated or
cancelled.
2. SERVICE FEES
The Member will compensate MCIT in accordance with the fee schedule in ARTICLE IV
of Exhibit 1. MCIT will submit invoices to the Member on a monthly basis for services
performed under this Agreement. The Member will provide payment to MCIT within
thirty (30) days following receipt of invoice.
r
3. TERMINATION
This Agreement may be terminated by MCIT or the Member upon thirty (30) day written
notice to the other party. The Member will pay for services provided up to the date of
termination.
4. MCIT ASSOCIATE MEMBER
The City of Otsego agrees to become an Associate Member of the Minnesota Counties
Insurance Trust (MCIT) to be eligible to receive the services provided in this Agreement.
The City of Otsego( assumes no liabilities or obligations as an MCIT Associate Member
except as set forth in this Agreement. The City of Otsegtl agrees to pay MCIT an annual
administrative service fee of Fifty Dollars ($0.00) during the term of this Agreement.
IN WITNESS WHEREOF, MCIT and the City of Otseg0have caused this Agreement to be
executed by the person authorized to act in their respective names on the date shown below:
MINNESOTA COUNTIES INSURANCE TRUST
Date
Director
1�-1 9- 1'i
CITY QF OTSEG/v'
Ef��� _, �� LJj� a f Date: 1/8/96
NORMAN F FRESKE, MAYOR
Attest:
Date: 1 /8/96
ELAINE BEATTY, CITY gyERK
CITY OF OTSEGO
8899 N. E• MN 55330
Elk River,
Exhibit 1
SERVICE AGREEMENT
THIS AGREEMENT, made and entered into this 27th day of December, 1994, between the Minnesota
Counties insurance Trust, Hereinafter referred to as MCIT, and Medtox Inc., Hereinafter referred to as
Medtox.
Medtox agrees to assign competent personnel to perform those tasks necessary to provide the
services specified in this Agreement. Medtox shall make certain that its staff possesses the
necessary professional background, experience and on-going training to provide the services
described in this Agreement. MCIT will be advised of the identity and qualifications of all
professional personnel providing direct services to MCIT.
ARTICLE III - SERVICES TO BE PROVIDED
3 SERVICES TO BE PROVIDED
3.1 Collection Sites - Medtox shall establish collection sites/clinics throughout the state to
collect urine specimens for drug tests. Medtox shall permit members to make independent
arrangements with clinics as collection sites and allow such counties to purchase other
services pursuant to this agreement.
3.2 Supplies - Medtox will provide Members with all supplies necessary for the collection of
urine specimens, including but not limited to, specimen bottles with instructions, labels,
order forms, chain of custody forms and prepaid overnight courier supplies.
3.5 Medical Review Officer (MRO) - Medtox shall arrange for Medical Review Officers to
independently review drug test results received from the testing laboratory and report
results to the member. The MRO shall protect employees from false -positive results due to
collection or chain -of -custody difficulties, teciuiical inaccuracies, or drug interactions. The
MRO should ensure that no legitimate medical use of drugs gets reported to the member as
an unacceptable positive result. Before reporting a positive result to the member, the MRO
shall give the individual an opportunity to discuss the test result. The Medical Review
v
Officers shall be licensed physicians. Medical Review Officer services shall include but
not be limited to the following functions:
3.5.1 Receive and review test results from the laboratory.
3.5.2 Review certified copies of chain of custody forms.
3.5.3 Report negative results to designated member personnel.
3.5.4 Interpret positive results.
3.5.5 Conduct confidential medical interviews with positive tested individuals.
3.5.6 Consult with collection site and laboratory personnel.
3.5.7 Request quantitative results, if needed.
3.5.8 Order analysis of split specimen, if requested.
3.5.9 Determine whether positive tests are the result of prescribed or illicit drugs.
3.5. 10 Report results of verified positive tests to designated member personnel.
3.5.11 Store all positive results for five (5) years.
3.5.12 Order blind specimen testing as needed.
5
These records and reports shall include, but not be limited to:
3.7.1 Verified positive drug and alcohol tests.
3.7.2 Refusals to submit to tests.
3.7.3 Required calibration of Evidential Breath Testing Devices (EBT's).
3.7.4 Annual calendar year summary.
3.7.5 Records related to the collection process and required training.
3.7.6 Negative and cancelled drug and alcohol test results.
3.8 Periodic Statistical Reports - Upon the request of the member, Medtox will provide, on a
monthly or quarterly basis as requested by the member, a statistical report of the rest
results during the reporting period, to include the following:
3.8.1 The number of specimens tested during the reporting period.
3.8.2 The number of specimens tested positive.
3.8.3 A breakdown of positive results, indicating the drug for which positive results were
obtained.
3..8.4 A breakdown of results per test category; i.e., pre-employment, post -accident,
random.
3.9 Expert Witness Testimony - Medtox will provide expert witness testimony if requested by
the member.
3.10 Education and Training - Medtox shall provide education and training to members
regarding their obligations under federal and state regulation. Medtox and MCIT shall
h
4.2 Additional Service Fees
4.2.1 Specimen Collection - $20.00 each.
4.2.2 Location and Coordination of Collection Facilities - No Charge.
4.2.3 Training and Continual Monitoring of Collection Facilities - No Charge.
4.2.4 Split Specimen Collection Kits - No Charge.
4.2.5 Automatic Identification of 6-Monoacetylmorphine - No Charge.
4.2.6 Automatic Separation and Identification of d & i Methamphetamine - No Charge.
v
4.2.7 Ability to Identify and Confirm UrinAide/Gluteraldehyde - No Charge.
4.2.8 Testing, Customer Service and Professional Staff Available 24 -Hours a Day, 7
Days a Week - No Charge.
4.2.9 Customized Statistical Reports - No Charge.
4.2. 10 Medical Review Officer Services, per specimen (includes random selection
program) - $3.00.
4.2.11 Expert Witness Testimony.
Phone Discussions - No Charge.
Subpoenaed testimony to support the integrity of results - No Charge
beyond actual expenses.
Expert testimony no directly related to the results in question - $1.25 12er
hour plus actual expense.
4.2.12 Employee Training - No Charge.
9
5.2 Care of Data
Medtox shall take all steps necessary to safeguard data, files, reports or other information from
loss, destruction or erasure. Liability for cost or expense of replacing, or damages resulting from
the loss os such data shall be bome by Medtox unless at the time of loss, said data was in exclusive
custody of MCIT.
5.3 Confidentiality
Medtox agrees that information related to drug and alcohol testing services provided under this
Agreement shall be kept confidential and shall be used only in connection with the performance of
duties for members. In case of a conflict between this paragraph and the Minnesota Data Practices
Act or similar state or federal law, the Minnesota Data Practices Act or similar state or federal law
shall govern.
11
ARTICLE VII - TERM AND TERMINATION
7 TERM AND TERMINATION
7.1 Contract Term
The term of this Agreement shall commence on October 1, 1994 and shall continue in full force
and effect except as stated below until December 31, 1998;
7.2 Termination
Y
Either party may terminate this agreement upon sixty (60) day written notice. MCIT may
terminate this agreement immediately upon a major breach in service or duty by Medtox.
7.3 Renewal Rates
Medtox will submit any proposed change in rates in writing to MCIT sixty (60) days prior to the
date of termination. Rate change becomes effective on the date that it is accepted in writing by
MCIT; during the interim, the old rate is applicable.
13
ARTICLE IX. INSURANCE/INDEMNIFICATION
9 INSURANCE/INDEMNIFICATION
9.1 Errors and Omissions - Medtox shall maintain errors and omissions liability insurance with
limits of liability of at least $1,000,000. Medtox will continue to maintain such insurance
with such limits during the term of this Agreement and will provide MCIT with certificates
evidencing such coverage within thirty (30) days of the execution of this Agreement.
Medtox shall notify MCIT within ten (10) days of any change or cancellation of errors and
omission coverage.
9.2 Other Insurance - At all times during the term of this Agreement, Medtox shall maintain
General Liability, Automobile Liability, Fidelity and, Workers' Compensation.
Certificates of insurance coverage shall be provided to MCIT upon request.
9.3 Indemnification - Medtox warrants that Medtox's drug and alcohol testing policies,
procedures and practices do and will at all times, comply with governmental laws, rules
and regulations. In consideration of MCIT using Medtox's drug and alcohol testing
program, Medtox agrees to defend, indemnify and hold MCIT and AMC and their officers
and employees harmless from all loss, cost and expense (including court costs and
attorney's fees) resulting from claims arising from the failure to comply with any
applicable governmental laws, rules and regulations, and from any act or failure to act in
15
ARTICLE X. MISCELLANEOUS
10 MISCELLANEOUS
10.1 Certification - Medtox represents and warrants that it is in compliance, and will continue to
comply during the term of this Agreement with federal and state laws, rules and regulations
applicable to the licensure and operation of drug testing services. Upon request of MCIT,
v
Medtox agrees to provide MCIT documentation regarding licensure/accreditation.
10.2 Subcontractors - Medtox shall not subcontract any of the services which it is to provide
without the express written approval of MCIT.
10.3 Independent Contractor - Medtox is expressly forbidden to act for MCIT in any other
capacity, or to represent itself in any manner as an agent of MCIT, except under the terms
hereof. During the term of this Agreement Medtox, and Medtox's employee(s), shall be
considered and act as an independent contractor and shall not be considered as employee(s)
of MCIT or AMC. Medtox shall furnish all labor required to perform the services and will
have full control and direction over the method and manner of performing those services.
10.4 Authority and Freedom from Conflict - Medtox represents and warrants to MCIT that:
17
venued in a state or federal court situated within the State of Minnesota, and Medtox and
its sureties and guarantors hereby irrevocably consent and submit themselves to the
personal jurisdiction of said court for such purposes.
10.8 Severability - Every provision of this Agreement shall be construed, to the extent possible,
so as to be valid and enforceable. If any provision of this agreement so construed is held
by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, such
provision shall be deemed severed from this Agreement, and all other provisions shall
remain in full force and effect.
10.9 Assignment - Neither Medtox nor MCIT may assign, delegate or otherwise transfer this
Agreement or any of its rights or obligations hereunder without the prior written consent of
the other, which consent shall not be unreasonably withheld, except that claims for money
due or to become due to Medtox under this Agreement may without such consent be
assigned to a bank, trust company or other financial institution.
10.10 Amendments - This Agreement may be altered, extended, changed or amended in writing
by mutual agreement of the parties hereto when dated and attached hereto without altering
the other terms of this Agreement.
10.11 Notice - Notice to be given hereunder by either party to the other shall be in writing and
may be effectuated by delivery of U.S. Certified Mail, Return Receipt Requested. Notice
19
IN WITNESS WHEREOF, MCIT, Medtox have caused this Agreement to be executed by the
person authorized to act in their respective names on the date shown below;
Minnesota Counties Insurance Trust
i
Mldt0z OI'— BM
City of Otsego
A -N -.'D-. a�.c�Ett1E,
e0ue
���E�
F.
rf RC
EMPLOYEE DRUG AND ALCOHOL POLICY
FOR DRIVERS OF COMMERCIAL VEHICLES
I have received a copy of the Transportation Employee Drug and Alcohol Policy and
have been provided information on the following:
1. The person designated by the City to answer questions about these
materials.
2. Who is subject to alcohol misuse and controlled substance requirements.
3. Explanation of a safety -sensitive function.
4: What driver conduct is prohibited.
5. Circumstances for drug and/or alcohol testing.
6. Procedures used to test for the presence of drugs and/or alcohol.
7. The requirement that drivers submit to controlled substance and alcohol
testing.
8. An explanation of what constitutes a refusal to submit to testing.
9. The consequences for drivers violating the prohibitions of this rule, including
the immediate removal of the driver from safety -sensitive functions.
10. The consequences for drivers found to have an alcohol concentration of 0.02
or greater, but less than 0.04.
11. Information concerning the effects of alcohol and controlled substances use on
an individual's health, work, and personal life. Signs and symptoms of an
alcohol or controlled substances problem and available methods of
intervening when an alcohol or a controlled substances problem is suspected,
including confrontation, referral to an employee assistance program, and/or
referral to management. - -
Table of Contents
Drug and Alcohol Policy for Drivers
of Commercial Vehicles
Policy Statement
Applicability
Definitions
Circumstances for Drug and Alcohol Testing
Pre-employment Testing
1
1
1
4
4
Reasonable Suspicion Testing 5
City's Determination of Reasonable Suspicion 5
Trained Supervisor of Driver 5
Prompt Administration of Test 5
Alcohol Testing 5
Post -accident
Drivers Tested
Alcohol Tests
Controlled Substance Tests
Readily Available
Post -Accident Information
5
5
5
6
6
6
Return -to -duty Testing 6
Follow -Up Testing 6
Follow-up Alcohol and/or Controlled Substance Test 6
Timing of Follow-up to Alcohol Test 6
Random Testing
Selection of Drivers
Number of Drivers Selected
Testing Immediacy
Timing of Test
Controlled Substance Testing
Driver Unable to Provide Appropriate Quantity of Urine
Procedures for Ensuring Quality and Identification of Sample Results
Drug Test Results
MRO Unable to Contact Driver
MRO May Verify Positive Test
Confirmatory Retest
Alcohol Testing
I
7
7
_7
_7
_7
7
7
8
8
8
9
:S
I
Licensed Testing Laboratory
10
Prohibited Drug and Alcohol Related Conduct
10
Consequences To Drivers Engaging in Prohihited Conduct
10
Refusal to Undergo Testing and Consequences of Refusal
12
Right to Refuse
12
Applicant Refusal
12
Driver Refusal
12
Driver/Applicant Rights
12
Request for Confirmatory Retest
12
Results of Negative Retest
13
Copy of Test Result
13
Discipline
13
Persons in Violation
13
City's Right to Discipline
13
Appeals Procedure
13
Non -Veteran Drivers
13
Veteran Drivers
13
Notices of Appeal
13
Confidentiality of Test Results
13
Policy Modification
14
Alcohol and Controlled Substances Contact
14
Post -accident Testing Procedure
15
Appendix A - Effects of Drugs and Alcohol
s:\forms\tocdrug.doc
ii
City of Otsego
EMPLOYEE DRUG AND ALCOHOL POLICY FOR DRIVERS
OF COMMERCIAL VEHICLES
January 221 1996
I. POLICY STATEMENT
The abuse of drugs and alcohol is a nationwide problem which affects persons
of every age, race and gender. The city6 f 0 t s e a o recognizes that work
performance is affected and safety problems are created when drivers use or
abuse illegal drugs and/or alcohol. The city of Qtsego wishes to provide
and maintain a safe, drug and alcohol free workplace. The city of Otsego,
has established the following policy on drugs and alcohol with drug and
alcohol testing provisions mandated by the Omnibus Transportation
Employee Testing Act of 1991.
II. APPLICABILITY
1. The Omnibus Transportation Employee Testing Act requires that all drivers
whose job duties include operating a commercial motor vehicle and who are
required to hold a commercial driver's license shall be subject to drug and
alcohol testing.
2. All applicants, including persons currently employed by the city of Otsego,
who apply for a position where job duties include operating commercial motor
vehicles (CMV) will be required to take a drug test if a job offer is made.
3. Any driver found to be in violation of this policy is subject to discipline up to
and including termination of employment.
III. DEFINITIONS
1. Accident... means an occurrence involving a CMV operating on a public road
which results in:
A. a fatality; or
B. bodily injury to a person who, as a result of the injury, immediately
receives medical treatment away from the scene of the accident; or
C. one or more motor vehicles incurring disabling damage as a result of
the accident, requiring the vehicle to be transported away from the
scene by a tow truck or other vehicle.
2. Alcohol... means the intoxicating agent in beverage alcohol, ethyl alcohol or
other low molecular weight alcohol including methyl or isopropyl alcohol.
3. Appointing Authority... The City Council
4. Breath Alcohol Technician (BAT) ... means an individual who instructs
and assists individuals in the alcohol testing process and operates an
Evidential Breath Testing Device (EBT).
5. Citv... means the city of Otsego
6. Commercial Motor Vehicle (CMV)... means a motor vehicle or
combination of motor vehicles used to transport passengers or property if the
motor vehicle meets any one of the following criteria: >- y
A. Has a gross combination rating of 26,001 or more pounds inclusive of
a towed unit with a gross vehicle weight rating of more than 10,000
pounds; or
B. has a gross vehicle weight rating of 26,001 or more pounds; or
C. is designed to transport 16 or more passengers including the driver; or
D. is of any size and is used in the transportation of materials found to be
hazardous for the purposes of the Hazardous Materials
Transportation Act and which require the motor vehicle to be
placarded.
7. Confirmation Test or Confirmatory Test... In drug testing, a
Confirmation Test or Confirmatory Test is a second analytical procedure to
identify the presence of a specific drug or metabolite that is independent of
the screening test and that uses a different technique and chemical principle
from that of the screening test in order to ensure reliability and accuracy.
(Gas chromatography/mass spectrometry (GC/MS) is the only authorized
confirmation method for cocaine, marijuana, opiates, amphetamines, and
phencyclidine.) In alcohol testing, a Confirmation Test or Confirmatory Test
is a second test, following a screening test with a result .02 or greater, that
provides quantitative data of alcohol concentration.
8. Confirmatory Retest ... In drug testing, a third testing of the split specimen
when the confirmatory test produces a positive result. A confirmatory retest
is done at the request and expense of the driver.
9. Controlled Substance—has the meaning assigned by 21 U.S.C. 802 and
includes all substances listed on Schedules 1-5 as they may be reviewed from
time to time (21 C.F.R. Part 1308). - Drivers will be tested for marijuana
(THC metabolite), cocaine, amphetamines, opiates (including heroin) and
phencyclidine. (PCP).
10. DHHS... The Department of Health and Human Services or any designee of
the secretary, Department of Health and Human Services.
11.
Driver ... An employee of the City who drives a CMV or performs other safety -
sensitive functions on a CMV as part of his or her employment. Employees of
the City who do not drive a CMV or perform other safety -sensitive functions
on a CMV are not employees for purposes of this Policy.
12. Dru ...means any substance (other than alcohol) that is a controlled
substance as defined in this section and 49 C.F.R. Part 40.
13. Evidential Breath Testing Device (EBT) ... means an EBT approved by
the National Highway Traffic Safety Administration (NHSA) for the
evidential testing of breath.
14. FHWA...The Federal Highway Administration.
15. Medical Review Officer (MRO) ... means a licensed physician responsible
for receiving laboratory results generated by an employer's drug testing
program who has knowledge of substance abuse disorders and has
appropriate medical training to interpret and evaluate an individual's
confirmed positive test result together with his or her medical history and
any other relevant biomedical information.
16. Performing (a safety -sensitive function) ... a driver is considered to be
performing a safety -sensitive function during any period in which he or she is
actually performing, ready to perform, or immediately available to perform
any safety -sensitive function.
17. Random Selection... means a mechanism for selection of drivers for testing
where each driver has an equal chance of being tested each time selections
are made.
18. Reasonable Suspicion... means that the City believes the appearance,
behavior, speech or body odors of a driver are indicative of the use of a
controlled substance or alcohol based on the specific, contemporaneous, and
articulable observation of at least one (1) supervisor or official who has
received training in the identification of behaviors indicative of drug and
alcohol use.
19. Refuse to Submit (to an alcohol or controlled substance test) ... means
that a driver:
A. Fails to provide adequate breath for testing without a valid
medical explanation after he or she has received notice of the
requirement for breath testing;
B. Fails to provide adequate urine for controlled substances testing
without a valid medical explanation after he or she has received
notice of the requirement for urine testing; or
nnnn Q
C. Engages in conduct that clearly obstructs the testing process.
D. Does not remain readily available for post -accident testing as required
by federal law and this policy.
20. Safetv Sensitive Function... means all time from the time a driver begins
to work or is required to be in readiness to work until the time he/she is
relieved from work and all responsibility for performing work and includes
the following:
A. All time at a carrier or shipper plant, terminal, facility, or other
property, or on any public property, waiting to be dispatched, unless
the driver has been relieved from the duty by the motor carrier.
Y Y
B. All time inspecting equipment as required by the Federal Motor
Carrier Safety Regulations, or otherwise inspecting, servicing, or
conditioning a CMV at any time.
C. All time spent at the driving controls of a CMV.
D. All time, other than driving time, in or upon any CMV except time
spent resting in a sleeper berth.
E. All time loading or unloading a vehicle, supervising, or assisting in the
loading or unloading, attending a vehicle being loaded or unloaded,
remaining in readiness to operate the vehicle, or in giving or receiving
receipts for shipments loaded or unloaded.
F. All time spent performing the driver requirements on the Federal
Motor Carrier Safety Regulations relating to accidents.
G. All time repairing, obtaining assistance, or remaining in attendance
upon a disabled vehicle.
21. Substance Abuse Professional (SAP) ... means a licensed physician or a
licensed or certified psychologist, social worker, employee assistance
professional, or addiction counselor (certified by the National Association of
Alcoholism and Drug Abuse Counselors Certification Commission) with
knowledge of and clinical experience in the diagnosis and treatment of
alcohol and controlled substances -related disorders.
IV. CIRCUMSTANCES FOR DRUG AND ALCOHOL TESTING
Pre-emplovment Testing.
All job applicants, including persons currently employed by the City, applying
for a job where duties include operating the City CMV's are required to
undergo testing for drugs if a job offer is made. The job offer is contingent
upon a negative drug test report and the applicant's written agreement
authorizing former employers to release to the City, all information on the
applicant's positive drug test results and refusals to be tested within the
preceding two years. This information must be received within 14 days of the
request.
2. Reasonable Suspicion Testing
A. City's Determination of Reasonable Suspicion. The City shall
require a driver to submit to an alcohol or drug test when the supervisor has
reasonable suspicion to believe that the driver has violated the provisions of
federal law concerning alcohol or controlled substance. The City's
determination that reasonable suspicion exists to require the driver to
undergo an alcohol or drug test must be based on specific, contemporaneous,
articulable observations concerning the appearance, behavior, speech, or
body odors of the driver. A driver may only be required to undergo reasonable
suspicion testing while performing safety -sensitive functions, just before
performing safety -sensitive functions, or just after ceasing to perform safety -
sensitive functions.
B. Trained Supervisor of Driver. The required observations for
alcohol and/or controlled substance reasonable suspicion testing shall be
made by a supervisor of a driver of the City who is trained in accordance with
federal law.
C. Prompt Administration of Test. If an alcohol test required by
federal law and this policy is not administered within two (2) hours following
the determination of reasonable suspicion, the City shall prepare and
maintain on file a record stating the reasons the alcohol test was not
promptly administered. If the alcohol test required by federal law and this
policy is not administered within eight (8) hours following the determination
of reasonable suspicion, all attempts to conduct the test shall cease and the
reasons for not administering the alcohol test shall be documented.
D. Alcohol Testing. Alcohol testing is authorized only if the
observations required are made during, just preceding, or just after the
period of the work day that the driver is required to be in compliance with
requirements of this policy requiring the use of alcohol.
3. Post -accident
A. Drivers Tested. A post -accident alcohol and drug test shall be
performed on any driver who performed safety -sensitive functions with
respect to a CMV involved in an accident which resulted in the loss of human
life or who received a moving traffic violation in relation to an accident.
B. Alcohol Tests. The driver must provide an alcohol test sample as
soon as practicable after the occurrence of the accident. If the driver does not
receive the test within two (2) hours of the accident, the reasons shall be
documented. After eight (8) hours, all attempts to conduct the alcohol test
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shall cease and the reasons shall be documented. The driver is prohibited
from using alcohol for eight (8) hours following the accident or until the
driver has undergone a post -accident alcohol test, whichever comes first.
C. Controlled Substance Tests. The driver must provide a urine
sample for controlled substances testing as soon as practicable after the
accident. After thirty-two (32) hours, all attempts to conduct the test shall
cease and the reasons shall be documented.
D. Readily Available. A driver who is subject to post -accident testing
shall remain readily available for such testing or may be deemed by the City
to have refused to submit to testing. Nothing in this section shall be
construed to require the delay of necessary medical attention for injured
people following an accident or to prohibit a driver from leaving the scene of
an accident for the period necessary to obtain assistance in responding to the
accident, or to obtain necessary emergency medical care.
E. Post Accident Information. The City shall provide drivers with
necessary post -accident information, procedures and instructions, prior to the
drivers operating a commercial motor vehicle, so that drivers will be able to
comply with the requirements of this section.
4. Return -to -duty Testing
A driver found to have violated this policy shall not return to the performance
of safety -sensitive functions until a return -to -duty test has been taken which
results in a finding of an alcohol concentration of less than 0.02 and/or a
negative finding for controlled substances. Timing of return to duty testing
shall be determined by the City and/or the SAP.
5. Follow-up Testing
A. Follow-up Alcohol and/or Controlled Substance Test. Following
a determination by a SAP that a driver is in need of assistance in resolving
problems with alcohol abuse and/or controlled substances use, a driver shall
be subject to unannounced follow-up alcohol and/or controlled substances
testing as directed by the SAP. Follow-up testing shall occur at least six (6)
times during the first 12 months following the return -to -duty and shall not
continue beyond 60 months from the return -to -duty. The driver shall be
responsible for all costs associated with follow-up testing.
B. Timing of Follow-up to Alcohol Test. Follow-up alcohol testing
shall be conducted only while the driver is performing safety -sensitive
functions, just before the driver is to perform safety -sensitive functions, or
just after the driver has ceased performing such safety -sensitive functions or
while the driver is in a state of readiness to drive.
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6. Random Testing
A. Selection of Drivers. The selection of drivers for random alcohol
and controlled substance testing shall be made by a scientifically valid
method, such as a random number table or a computer-based random
number generator that is matched with a driver's identification or social
security number. Under the selection process used, each driver shall have an
equal chance of being tested each time selections are made.
B. Number of Drivers Selected. For alcohol testing the City shall
randomly select a sufficient number of drivers during each calendar year to
equal an annual rate of not less than twenty-five percent (25%) of drivers:
For controlled substance testing, the City shall randomly select a sufficient
number of drivers to equal an annual rate of not less that fifty percent (50%)
of the drivers. If the required percentage of drivers to be tested is changed by
the FHWA, the City will use the lowest percentage allowed. Drivers may be
selected for more than one test per year.
C. Testing Immediacy. The City shall require that each driver who is
notified of selection for random alcohol and/or controlled substance testing
proceed to the test site immediately; provided, however, that if the driver is
performing a safety -sensitive function at the time of notification, the City
shall ensure that the driver ceases to perform the safety -sensitive function
and proceeds to the testing site as soon as possible.
D. Timing of Test. A driver shall only be tested for alcohol while the
driver is performing safety -sensitive functions, just before the driver is to
perform safety -sensitive functions, or just after the driver has ceased
performing such safety sensitive functions, or while the driver is in a state of
readiness to drive.
V. CONTROLLED SUBSTANCE TESTING
Controlled Substances Testing is conducted by analyzing a driver's urine specimen.
Split urine samples will be collected according to FHWA regulations. The driver will
provide a urine sample at a designated collection site. The collection site person
shall pour the urine specimen into two bottles labeled "primary" and "split", seal the
specimens, complete a chain of custody document and prepare the bottles for
shipment to the testing laboratory for analysis.
1. Driver Unable to Provide Appropriate Quantity of Urine. If the driver
is unable to provide the appropriate quantity of urine, the collection site person shall
instruct the driver to drink not more than 24 ounces of fluids and, after a period of
no more than two hours, again attempt to provide a complete sample. If the driver
is still unable to provide a complete sample, the testing shall be discontinued and
the City notified. The MRO shall refer the driver for a medical evaluation to
determine if the driver's inability to provide a specimen is genuine or constitutes a
refusal to test.
nn PP 7
2. Procedures For Ensuring Quality and Identification of Sample
Results. Immediately after the specimen is collected, the correction site person
shall measure the temperature of the specimen. The time from urination to
temperature measure is critical and in no case shall exceed four (4) minutes. A
specimen temperature outside the normal range constitutes a reason to believe that
the individual has altered or substituted the specimen. In such case, the driver may
volunteer to have his or her oral temperature taken to provide evidence to counter
the reason to believe the individual may have altered or substituted the specimen.
Immediately after the specimen is collected, the collection site person shall also
inspect the specimen to determine its color and look for any signs of contaminants.
Any unusual finding shall be noted on the urine custody and control form.
Whenever there is reason to believe that a driver has altered or substituted the
specimen, a second specimen shall be obtained as soon as possible under the direct
observation of a same gender collection site person.
Both the driver and the collection site person shall keep the specimen in view at all
times prior to its being sealed and labeled. The specimen shall be sealed and labeled
in the presence of the driver. The collection site person shall place securely on the
bottle an identification label which contains the date, the individual specimen
number, and any other relevant identifying information. The driver shall initial the
identification label on the specimen bottle for the purpose of certifying that it is the
specimen collected from him or her.
The collection site person shall enter on the drug testing custody and control form all
information identifying the specimen. The collection site person shall sign the drug
testing custody and control form certifying that the collection was accomplished
according to the applicable federal requirements.
If the initial screening conducted by the laboratory yields a positive result, the result
shall be confirmed using gas chromatography/mass spectrometry (GCIMS).
3. Drug Test Results. Drug test results are reported directly to the MRO by
the testing laboratory. The MRO reports the results to the City's designated contact
person. If the results are negative, the City is informed and no further action is
necessary. If the test result is confirmed positive, the MRO shall give the driver an
opportunity to discuss the test result. The MRO will contact the driver directly, on a
confidential basis, to determine whether the person wishes to discuss the positive
test result. The MRO must review any medical records supplied by a driver to
determine if a confirmed positive test is the result of the driver having taken legally
prescribed medication. The MRO shall verify and report a positive test result to the
City when there is no legitimate medical reason for a positive test result as received
from the testing laboratory.
A. MRO Unable to Contact Driver. If after making reasonable efforts
and documenting these efforts, the MRO is unable to reach the driver
directly, the MRO must contact the designated City contact person, who shall
direct the driver to contact the MRO. If the City contact person is unable to
Yy
contact the driver, the driver will be placed on a temporary medically
unqualified status or medical leave.
B. MRO Mav Verify Positive Test. The MRO may verify a test
positive without having communicated directly with the driver about the test
results under the following circumstances:
i. The driver expressly declines the opportunity to discuss the
test results.
ii. The driver has not contacted the MRO within five days of being
instructed to do so by the City. If a test is verified under this
circumstance, the driver may present information to the MRO
documenting that serious illness, injury or other circumstances
unavoidably prevented the driver from contacting the MRO.
4. Confirmatory Retest: The MRO shall notify each driver who has a
confirmed positive test that the driver has 72 hours in which to request a test of the
split specimen at the driver's expense. The driver is responsible for all costs
associated with the confirmatory retest unless results are negative.
VI. ALCOHOL TESTING
Alcohol tests shall be administered by a Breath Alcohol Technician (BAT) using an
Evidential Breath Testing device (EBT). Two breath tests are required to determine
if a person has a prohibited alcohol concentration.
An individually -sealed mouthpiece shall be opened in view of the driver and used for
the test. The driver will be required to blow forcefully into the mouthpiece for at
least 6 seconds or until the EBT indicates that an adequate amount of breath has
been obtained.
The BAT will ensure that the identification number of the test is correctly recorded,
either using the safeguards provided by the equipment or requiring the driver to
read the sequential test number displayed on the EBT and recording the displayed
result, test number, testing device, serial number of the testing device and time.
If the result of the screening test is an alcohol concentration of 0.02 or greater, a
confirmation test shall be performed pursuant to 49 C.F.R. Part 40.65.
If a driver attempts and fails to provide an adequate amount of breath, the City will
direct the driver to obtain written evaluation from a licensed physician to determine
if the driver's inability to provide a specimen is genuine or constitutes a refusal to
test. Alcohol test results are reported directly to the designated City contact person.
_,r n Q
VII. LICENSED TESTING LABORATORY
The testing laboratory shall be Medtox Laboratories, Inc., 402 West County
Road D., St. Paul, Minnesota 55112, 800-832-3244, 612-636-7466, which is a
lab certified to perform controlled substance testing according to DHHS
regulations.
VIII. PROHIBITED DRUG AND ALCOHOL RELATED CONDUCT
The following alcohol and controlled substance -related activities are prohibited by
the FHWA's drug and alcohol rules for drivers of CMV's:
1. Reporting for duty or remaining on duty to perform safety -sensitive functions
while having an alcohol concentration of 0.04 or greater.
2. Being on duty or operating a CMV while the driver possesses alcohol, unless
the alcohol is manifested and transported as a part of a shipment. This includes the
possession of medicines containing alcohol (prescription or over-the-counter), unless
the packaging seal is unbroken.
3. Using alcohol while performing safety -sensitive functions.
4. Performing safety -sensitive functions within four (4) hours after using
alcohol.
5. When required to take a post -accident test, using alcohol within eight hours
following the accident or prior to undergoing a post -accident alcohol test, whichever
comes first.
6. Refusing to submit to an alcohol or controlled substance test required by
post -accident, random, reasonable suspicion, or follow-up testing requirements.
7. Reporting for duty or remaining on duty, requiring the performance of safety -
sensitive functions, when the driver uses any controlled substance, except when
instructed by a physician who has advised the driver that the substance does not
adversely affect the driver's ability to safely operate a CMV.
8. Reporting for duty, remaining on duty or performing a safety -sensitive
function, if the driver tests positive for controlled substances.
A. CONSEQUENCES TO DRIVERS ENGAGING IN PROHIBITED
CONDUCT
Drivers who have engaged in prohibited conduct are subject to the following
consequences:
1. Drivers shall not be permitted to perform safety -sensitive functions.
2. Drivers shall be advised by the City of the resources available to them in
evaluating and resolving problems associated with misuse of alcohol or use of
controlled substances.
3. A driver who engages in a prohibited alcohol or controlled substance activity
and receives a verified positive drug or alcohol test result, on the first occurrence,
may be subject to disciplinary action as indicated in the City's personnel policy,
but will not be subject to discharge unless:
A. the driver refuses to meet with a substance abuse professional for the
purpose of an evaluation for alcohol/controlled substance use/abuse and
recommendations for an educational, counseling or treatment program; or
B. the driver fails to enter the recommended program, or fails to
successfully complete the program; or
C. the driver fails a return -to -duty alcohol and controlled substance test
at the successful completion of the recommended program or subsequent
unannounced follow-up alcohol and controlled substance testing.
4. A driver who engages in a prohibited alcohol or controlled substance activity
and receives a positive drug or alcohol test will be evaluated by a substance abuse
professional (SAP) who will determine what assistance, if any, the driver needs in
resolving problems associated with alcohol misuse and controlled substances use. If
that evaluation determines that the driver has a chemical dependency or abuse
problem, the SAP will recommend will give the driver an opportunity to participate
in an appropriate program as identified at the driver's own expense or pursuant to
coverage under a driver benefit plan. In such case, the driver may use accumulated
vacation or sick leave. If no vacation or sick leave is available, the driver will be
placed on an unpaid medical leave of absence.
5. When a driver has a subsequent violation of any prohibited alcohol or
controlled substance activity within five years of the first offense, the driver shall be
terminated from employment.
6. Each driver identified as needing assistance in resolving problems associated
with alcohol or controlled substances shall be evaluated by a substance abuse
professional to determine that the driver has followed the rehabilitation program
prescribed. If a driver either refuses to participate in a rehabilitation program
specified by the SAP or fails to successfully complete the program as determined by
the SAP, the appointing authority may take whatever disciplinary action, including
termination of employment, that it deems appropriate, as indicated in the Ci ty o f
Otsego's Personnel Policy.
7. Before a driver returns to duty requiring performance of a safety -sensitive
function, lie/she shall undergo a return -to -duty test with a result indicating a breath
alcohol level of less than 0.02 if the conduct involved alcohol, or a controlled
substance test with a verified negative result if the conduct involved controlled
substance use. If as a result of violation of this policy the driver cannot return to
work for an undetermined period of time, the driver may use accumulated vacation
or sick leave. If no vacation or sick leave is available, the driver will be placed on an
unpaid medical leave of absence.
8. The driver shall also be subject to unannounced follow-up alcohol and
controlled substance testing.
9. In the event of an alcohol test result over 0.02 percent but less than 0.04
percent, a driver shall not be permitted to perform safety sensitive functions for not
less than 24 hours.
; IV
X. REFUSAL TO UNDERGO TESTING AND CONSEQUENCES OF
REFUSAL
1. Richt to Refuse ... All applicants and drivers have the right to refuse to
undergo drug and alcohol testing. If an individual refuses to undergo drug and
alcohol testing required by this policy, no such test shall be given.
2. Applicant Refusal ... An applicant who refuses to take a drug test shall be
disqualified from further consideration for the conditionally offered position.
3. Driver Refusal ... A driver refusing to take a drug/alcohol test required by
this policy shall not be permitted to perform safety -sensitive functions and will be
considered insubordinate and subject to disciplinary action including termination as
indicatedin City of Otsego's Personnel Policy.
XI. DRIVER/APPLICANT RIGHTS
1. Request for Confirmatory Retest ... All applicants and drivers subject to
the drug testing provisions of this policy have the right to request, at driver or
applicant expense, a retest of the split urine sample within 72 hours of receiving
notice of a confirmed positive test result.
A. If the driver requests an analysis of the split specimen within seventy-
two (72) hours of having been informed of a verified positive test, the MRO
shall direct, in writing, the laboratory to provide the split specimen to
another DHHS-certified laboratory for analysis.
B. If a driver has not contacted the MRO within seventy-two (72) hours,
the driver may present to the MRO information documenting that serious
illness, injury, inability to contact the MRO, lack of actual notice of the
verified positive test, or other circumstances that unavoidably prevented the
driver from timely making contact. If the MRO concludes that there is a
legitimate explanation for the driver's failure to contact within seventy-two
.i,, \ TRn _i, -,ii r1;,-r�ot the nnalvsi� of the split specimen.
2. Results of Negative Retest ... If the confirming retest is negative, no
adverse action will be taken against the driver and an applicant will be considered
for employment.
3. Copv of Test Result ... The City shall inform the driver of the right to
request and receive from the City a copy of the test result report.
XII. DISCIPLINE
1. Persons in Violation...Any person found to be in violation of this policy is
subiect to discipline up to and including termination of employment as indicated in
City of Otseo's Personnel Poliy. Disciplinary actions taken pursuant
to this policy are appealable pursuant to the procedures established in this policy.
2. Citv's Right to Discipline... Nothing in this policy limits or restricts the
right of the City to discipline or terminate a driver for conduct which violates the
Cit y is Policies whether or not the driver is not tested for controlled
substances or alcohol.
3. Appeals Procedure...
A. Non Veteran Drivers ... A non -veteran driver has a right to appeal to
the City Administrator no later than twenty-one (21) calendar days after the date of
the action.
B. Veteran Drivers ... A driver who is a veteran has a right to appeal to
the City Administrator a permanent demotion (including salary decrease), or a
discharge, if the driver submits a notice of appeal within sixty (60) calendar days of
the action, regardless of status with respect to the probationary period. A driver
who is a veteran may have additional rights under the Veterans Preference Act,
Minnesota Statute 197.46.
C. Notices of Appeal ... All notices of appeal must be submitted in
writing to the City of Otsego City Clerk.
XIII. CONFIDENTIALITY OF TEST RESULTS
All alcohol/controlled substances test results and required records are considered
confidential information. Any information concerning an individual's test results
and records shall not be released without the written permission of the individual
except as provided for by regulation or law.
XIV. POLICY MODIFICATION
The City retains the right to modify this policy at its discretion or to conform to
changes in regulation or law.
XV. ALCOHOL AND CONTROLLED SUBSTANCES CONTACT
PERSON
The City designated contact persons will coordinate the implementation, direction, M y
and administration of the City's alcohol and controlled substances policy. The
contact persons are the principal contacts for the collection site, the testing lab, the
MRO, the BAT and the person tested. Driver questions concerning this policy
should be directed to either of the contact persons listed below.
THE DESIGNATED CONTACT PERSONS
ELAINE BEATTY, CITY CLERK/ZONING ADMINISTRATOR
Regarding any questions relating to drug and alcohol program
testing procedures.
Confidential issues relating to drug and alcohol testing
program.
NOTE: Appendix A provides information concerning the effects of alcohol
and controlled substances use on an individual's health, work, and
personal life.
v\drugpolldoc
post -accident testinst procedure
1. If a city driver is involved in an accident while performing safety -sensitive
functions using a commercial city vehicle, the driver must report for alcohol
testing within two (2) hours of the accident and for controlled substance
testing within thirty-two (32) hours of the accident under the following
circumstances:
A. If the accident involved the loss of human life; or
B. If the driver was issued a moving violation in relation to the accident.
2. Drivers should immediately notify the local police and their supervisors.
The driver should then be taken to Mork CVnic (Anoka) at 1833 2nd Avenue
South, Anoka, MN, (612-421-3680) for both alcohol and drug testing.
A driver who is subject to post -accident testing shall remain readily
available for such testing or may be deemed by the City to have refused to
submit to testing.
3. Alcohol Testing. The driver shall report for alcohol testing to Mork Clinic
(Anoka) within two (2) hours following the accident. If the driver does not
submit to a test, or report for testing, the City shall prepare and maintain on file
a record stating the reasons that the test was not administered If the driver
does not report for testing within eight (8) hours following the accident, the
City shall cease attempts to administer the test and shall prepare and maintain
the same record. No driver shall use alcohol for eight (8) hours following
the accident or until the driver undergoes the post -accident alcohol test.
4. Controlled Substance Testing. The driver shall report for controlled substance
(drug) testing to Mork Clinic (Anoka) within thirty-two (32) hours following
an accident. If the driver does not report for testing within thirty-two (32)
hours, the City shall cease attempts to administer the test and shall prepare and
maintain on file a record stating the reasons the test was not promptly
administered.
sAforms\drugacci.doc
page 15
a
Appendix A
EFFECTS OF DRUGS
AND ALCOHOL
Appendix A includes the follow information:
O Effects of drugs and alcohol on an individual's
health, work and personal life
O Available methods of intervening when an alcohol or
controlled substance problem is suspected
0 Signs and symptoms of an alcohol or drug problem
4
TABLE OF CONTENTS
Effects of Drugs and Alcohol
Performance Indicators of Substance Abuse 1
Methods of Intervening 1
General Indicators 1
Specific (Physical) Evidence of Use 2
General Physical and Mental Effects of Drug Use 3
Behavioral Signs of Substance Abuse
Physical Symptoms of Substance Abuse
Common Job Sites Kere Drugs are Used
Characteristics of the Five Controlled Substances.
Marijuana
Description
Signs and Symptoms
General Health Effects
Reproductive Health Effects_
Effects on Mental Performance
Effects on Driver Performance
Overdose Effects
Withdrawal Syndrome
Cocaine
Description
Signs and Symptoms
Physical Health Effects
Effects on Mental Performance
Effects on Driver Performance
Overdose Effects
Withdrawal Syndrome
3
4
4
4
4
4
5
6
6
7
8
8
8
8
_8
9
9
10
10
11
11
Opiates
11
Description
11
Signs and Symptoms
12
Phvsical Health Effects
12
Effects on Mental Performance
12
Effects on Driver Performance
13
Overdose Effects
13
Withdrawal Syndrome
13
Amphetamines
13
Description
13
Signs and Symptoms
14
Physical Health Effects
15
Effects on Mental Performance
15
I
Effects on Driver Performance
Overdose Effects
Withdrawal Syndrome
16
16
16
Phencyclidine (PCP)
16
Description
16
Signs and Symptoms
17
Physical Health Effects
18
Effects on Mental Performance
18
Effects on Driver Performance
18
Overdose Effects
18
Withdrawal Syndrome
18
Effects of Alcohol 19
Psychological Effects 19
Physical Effects 19
s:VormsVocdrugs.doc
ll
Appendix A
EFFECTS OF DRUGS
Performance Indicators of Substance Abuse
The first indicators of drug use are usually changes in general performance
and behavior, such as deterioration in productivity, quality of work, and
attitude. However, these indicators may erroneously point to substance
abuse because they are similar to the effects of non -drug related problems
such as job stress, overwork, fatigue, or emotional problems. Moreover, non-
drug related problems may be compounded by drug use. Thus, it is critical
that drivers and supervisors be trained to recognize the various signs and
symptoms as well as their limitations as indicators of drug use.
Methods of Intervening
If it is suspected that an employee is having an alcohol or controlled
substance problem, the person suspicious of the problem may either confront
the employee on their own or they may contact management. Management
will then confront the employee and give the employee options and
suggestions including referral to a substance abuse professional.
General Indicators
The following are general indicators of substance abuse:
Absenteeism: Tardiness or excessive use of sick leave may be observed.
Drug and alcohol affected employees are absent an average of two or
three times more than the non -drug using employee.
Staff Turnover. Chemically dependent people have disorganized lives.
Many quit rather than face detection. Others transfer or are fired for
poor and unsafe performance.
Lower Productivity: Studies have shown drug and alcohol affected
employees perform at about two-thirds of their actual work potential.
Thus, any change in productivity not attributable to other factors may
be suspect.
Equipment Breakdown: Substance abusing employees often do not
adequately maintain their vehicles, because they either lose interest in
their jobs, or look forward to having their equipment declared out of
service as a means of avoiding work.
Poor Work Quality: Shoddy work, rework, and material waste may be
evident. In drivers, decreased mental and physical agility and
concentration caused by substance abuse could result in greater
numbers of FMCSRs violations, general traffic violations, increased
cargo damage or passenger complaints, missed schedules, incomplete
or lost shipments, and more traffic accidents (both non -reportable and
reportable).
Poor Morale: Chronic drug abuse often creates wide mood swings,
anxiety, depression, and anger. Non -drug using employees often see
drug abusers as poor team workers and safety hazards.
Increased Accidents and Near Misses: Impaired employees are 3.6
times more likely to be involved in an accident. Even small quantities
of drugs in the system, as well as the hangover effect, can cause a
deterioration of alertness, clear -mindedness, and reaction time.
Theft of Equipment and Materials: Drugs are expensive. Cocaine
costs up to $135 a gram. One ounce of high potency marijuana costs
$85 to $125. Coinciding with the drug abusers' need for money is the
distortion of their value systems and judgment caused by the drug.
These changes erode their loyalty and dedication to their employers.
Observing these indicators may be complicated because drug and alcohol
abusing employees often develop survival sl. -ills to make recognition more
difficult. Initially, these performance indicators are best addressed through
the routine performance monitoring and correction processes. Typically, a
supervisor may confront an employee regarding job performance. This
confrontation is based on objective, documented information related to
performance deterioration, not the specific signs of substance abuse.
Specific (Physical) Evidence of Use
Signs and symptoms pointing directly to serious substance abuse include the
following:
Paraphernalia: Needles, balloons, aluminum foil wrappers, cocaine
sniffing tools, marijuana smoking pipes and holders, and drug
containers obviously not used for legitimate purposes.
2
Presence of Drugs: Plastic sandwich bags of marijuana, small
containers of tablets or capsules, vials or envelopes of powder, or
empty beer, wine and liquor bottles.
General Physical and Mental Effects of Drug Use
The physical and mental effects of substance abuse occur not only during
intoxication (from under 1 hour to 24 hours after intake), but also show up in
residual hangovers, fatigue rebounds, and mental impairment. Other
physical and mental effects may include:
• Slow reactions
• Poor coordination
• Fatigue
• Delayed decision making
• Erratic judgment quality
• Confusion
• Learning difficulty
• Poor memory
Behavioral Signs of Substance Abuse
• Loss of concentration
• Depression or anxiety
• Difficulty in sorting out priority
tasks from non-essential
activity
• Neurotic or psychotic behavior
• Refusal to accept authority
General performance or behavior problems with an employee may indicate
the involvement of drug or alcohol use. Examples of such behavior include:
• A sudden change, usually for the
worse, in attitude, work performance
or behavior
• A "lackadaisical" or "I don't care"
attitude (often an indication of
marijuana use)
• Deteriorating or erratic performance
• Hangover symptoms
• Drug culture jargon
• Secretive behavior (e.g., inappropriate
whispering, wearing sunglasses
indoors)
• Carelessness
• Wanting to be alone, avoiding
"straight" (non -substance abusing)
workers
• Forgetfulness, indecision, and erratic
judgment
• Impulsive and temperamental
behavior
• Changes in personal appearance and
hygiene
• Jitters, hand tremors,
hyperexcitability
• Sleeping on the job
Each symptom, by itself, may point to problems other than drug abuse. But,
when a pattern begins to develop, the supervisor or manager needs to be
alert and act quickly. When fueled by drug or alcohol abuse, these behaviors
can lead to greater absenteeism, higher operating costs, serious production
problems, and a definite increase in accidents and health care costs.
Physical Symptoms of Substance Abuse
Observable physical signs and symptoms usually are not apparent until the
employee's abuse of drugs or alcohol has reached an advanced level. At
advanced stages of drug use, the employee is less able to disguise the
physical indicators, and often becomes careless because of a clouded mental
state. Specific signs include:
• Blood spots on shirt sleeves
(indicating intravenous needle use)
• Blood shot or watery eyes (usually
caused by marijuana use)
• Changes in speech (e.g., slowed,
slurred or incoherent)
• Hand tremors
• Intoxicated behavior (e.g., swaying,
staggering)
• Odor of alcohol on breath
• Odor of marijuana smoke
• Actual on-the-job, out -in -the -open
drug use
• Poor coordination
• Racing heart, irregular rhythms
(cocain(, and amphetamines often
cause the heart to react
unpredictably)
• Runny nose or sores around nostrils
(caused by chronic snorting of cocaine)
• Slow reactions
• Unsteady gait
• Very large or small pupils (narcotics
and depressants will cause the pupils
to constrict; cocaine and
amphetamines will cause the pupils
to dilate)
Common Job Sites Where Drugs Are Used
Drug users tend to frequent certain job sites which either allow for the
privacy necessary to prevent detection or the anonymity which may be
provided by the cover of a crowded area. Some common areas include:
• Lunchroom and lounge areas
• Parking lots, cars, and other vehicles
• Remote areas of the worksite
• Equipment or storage rooms
• Restrooms
Characteristics of the Five Controlled Substances
Marijuana (Cannabinoid)
Descriptio71
Generic/Chemical Names: Dronabinal, Marinol, Nabilone
I
Common Street Names: Pot, dope, grass, hemp, weed, hooch, herb,
hash, joint, Acapulco Gold, reefer, sinsemilla, Thai Sticks
Distinguishing Characteristics: Like tobacco, marijuana consists of
dried, chopped leaves that are green to light tan in color. The seeds
are oval with one slightly pointed end. Marijuana has a distinctly
pungent aroma resembling a combination of sweet alfalfa and incense.
Less prevalent, hashish is a compressed, sometimes tar -like substance
ranging in color from pale yellow to black. It is usually sold in small
chunks wrapped in aluminum foil.
Paraphernalia: Cigarette papers, roach clip holders, and small pipes
made of bone, brass, or glass are commonly found. Smoking "bongs"
(large-bore pipes for inhaling large volumes of smoke) can easily be
made from soft drink cans and toilet paper rolls.
Method of Intake: Marijuana is usually inhaled in cigarette or pipe
smoke. Occasionally, it is added to baking ingredients (e.g., brownies)
and ingested. Tetrahydrocannabinol (THC), the active chemical
detected in urinalysis, is released by exposure to heat.
Duration of Single Dose Effect: The most obvious effects are felt for 4
to 6 hours. Preliminary studies suggest that performance impairment
lasts longer. The active chemical, THC, stores in body fat and is slowly
metabolized over time.
Detection Time: Traces of marijuana will remain in the urine of an
occasional user for up to one week, and, in the case of a chronic user,
for 3 to 4 weeks.
Dependency Level: Evidence indicates moderate psychological
dependence.
Signs and Symptoms
Evidence of Presence of Marijuana: Plastic bags (commonly used to
sell marijuana); smoking papers; roach clip holder; small pipes of bone,
brass, or glass; distinctive odor.
Physical Symptoms: Reddened eyes (often masked by eye drops);
stained fingertips from holding "joints", particularly for non-smokers;
chronic fatigue; irritating cough, chronic sore throat; accelerated heart
beat; slowed speech; impaired motor coordination; altered perception;
increased appetite.
5
Behavioral Symptoms: Impaired memory; time -space distortions;
feeling of euphoria; panic reactions; paranoia; "I don't care" attitude;
false sense of power.
Effects of Marijuana Use on the Individual
General Health Effects:
• Smoking marijuana irritates the lungs. Chronic smoking causes
emphysema -like conditions.
• One cigarette (joint) of marijuana contains an amount of cancer-
causing substance equivalent to that of one half to one pack of
tobacco cigarettes.
• One joint causes the heart to race and be overworked. People
with undiagnosed heart conditions are at risk.
• Marijuana is commonly contaminated with the fungus
AspergiHis, which can cause serious respiratory tract and sinus
infections.
• Because marijuana smoking lowers the body's immune system
response, it raises users' susceptibility to infection.
• Chronic marijuana smoking causes changes in brain cells and
brain waves. In essence, the brain is less healthy and does not
work as efficiently or effectively. Does long-term brain damage
occur? More research is required, but the probable answer is
yes.
• Combining alcohol or other depressant drugs and marijuana can
produce a multiplier effect, aggravating the impairing effects of
both the depressant and marijuana.
Reproductive Health Effects:
• The active chemical, THC, and 60 other chemicals in marijuana
tend to concentrate in the ovaries and testes.
• Chronic smoking of marijuana in males causes a decrease in the
male sex hormone, testosterone, and an increase in the female
sex hormone, estrogen. The result is a decrease in sperm count,
r_
3
which can lead to temporary sterility. Occasionally, the onset of
female sex characteristics including breast development occurs
in heavy users.
• Chronic smoking of marijuana in females causes a decrease in
fertility and an increase in testosterone.
• Pregnant women who are chronic marijuana smokers have a
higher than normal incidence of stillborn births, early
termination of pregnancies, and infant mortality rate during the
first few days of life.
• In test animals, THC causes birth defects, including
malformations of the brain, spinal cord, forelimbs, liver, and
water on the brain and spine.
• Offspring of test animals who were exposed to marijuana have
fewer chromosomes than normal, which causes gross birth
defects or death of the fetus. Pediatricians and surgeons believe
that the use of marijuana by either or both parents, especially
during pregnancy, leads to specific defects of the infant's feet
and hands.
• One of the most common effects of prenatal cannabinoid
exposure is underweight newborn babies.
• Fetal exposure may decrease visual functioning and cause other
ophthalmic problems.
Effects on Mental Performance:
Regular use can cause the following effects:
• Delaved decision making
• Diminished concentration
• Impaired short-term memory
• Impaired signal detection (ability to detect a brief flash of light),
a risk for users who are operating machinery or vehicles
• Impaired tracking (the ability to follow moving objects with the
eyes) and visual distance measurements
• Erratic cognitive function
• Distortions in time estimation
• Long-term negative effects on mental function known as "acute
brain syndrome", which is characterized by disorders in
memory, cognitive function, sleep patterns, and physical
condition.
Effects on Driver Performance:
The mental impairments resulting from the use of marijuana produce
reactions that can lead to unsafe and erratic driving behavior.
Distortions in visual perceptions, impaired signal detection, and
altered reality can make driving a vehicle very dangerous.
Overdose Effects:
• Aggressive urges
• Anxiety
• Confusion
• Fearfulness
• Hallucinations
• Heavy sedation
Withdrawal Syndrome:
• Sleep disturbance
• Hyperactivity
• Decreased appetite
• Irritability
Cocaine
Description
• Immobility
• Mental Dependency
• Panic
• Paranoid reaction
• Unpleasant distortions in
body image
• Gastrointestinal distress
• Salivation, sweating, and
tremors
Generic/Chemical Names: Cocaine Hydrochloride or Cocaine Base
Common Street Names: Coke, crack, snow, blow, flake, "C", toot, rock,
base, nose candy, snort, white horse
Distinguishing Characteristics: Cocaine is an alkaloid (organic base)
derived from the coca plant. In its more common form, cocaine
hydrochloride or "snorting coke" is a white to creamy granular or
lumpy powder chopped fine before use. Cocaine base, rock, or crack is
a crystalline rock about the size of a small pebble.
W
Paraphernalia: Cocaine Hydrochloride--single-edged razor blade; a
small mirror or piece of smooth metal; a half straw or metal tube; and
a small screw cap or vial or folded paper packet containing the cocaine
(used for snorting); needles, tourniquets (used for injecting). Cocaine
Base --a "crack pipe" (small glass smoking device for vaporizing the
crack crystal); a lighter, alcohol lamp or small butane torch for heating
the substance.
Method of Intake: Cocaine Hydrochloride is snorted into the nose,
rubbed on the gums, or injected into the veins. Cocaine Base is heated
in a glass pipe and the vapor is inhaled.
Duration of Single Dose Effect: 1 to 2 hours.
Detection Time: Up to 2 to 3 days after last use.
Dependency Level: Research indicates possible physical dependence.
Although there is insufficient evidence for humans, animal studies
indicate "reverse tolerance", in which certain behavioral effects become
stronger with repeated use of cocaine. Psychological dependence on
cocaine is known to be high.
Signs and Symptoms
Evidence of Presence of Cocaine: Small folded envelopes, plastic bags,
or vials used to store cocaine; razor blades; cut-off drinking straws or
rolled bills for snorting; small spoons; heating apparatus.
Physical Symptoms: Dilated pupils; runny or irritated nose; profuse
sweating; dry mouth; tremors; needle tracks; loss of appetite;
hyperexcitability; restlessness; high blood pressure; heart palpitations;
insomnia; talkativeness; formication (sensation of bugs crawling on
skin).
Behavioral Symptoms: Increased physical activity; depression;
isolation and secretive behavior; unusual defensiveness; frequent
absences; wide mood swings; difficulty in concentration; paranoia;
hallucinations; confusion; false sense of power and control.
Effects of Cocaine Use on the Individual
Physical Health Effects:
N
Research suggests that regular cocaine use may upset the
chemical balance of the brain. As a result, it may speed up the
aging process by causing irreparable damage to critical nerve
cells. The onset of nervous system illnesses such as Parkinson's
disease could also occur.
• Cocaine use causes the heart to bep.t faster and harder and
rapidly increases blood pressure. In addition, cocaine causes
spasms of blood vessels in the brain and heart. Both effects lead
to ruptured vessels causing strokes and heart attacks.
• Strong psychological dependency can occur with one "hit" of
crack. Usually, mental dependency occurs within days of using
crack, or within several months of snorting coke. Cocaine
causes the strongest mental dependency of any known drug.
• Treatment success rates are lower than those of other chemical
dependencies.
• Cocaine is extremely dangerous when taken with depressant
drugs. Death due to overdose is rapid. The fatal effects of an
overdose are not usually reversible by medical intervention.
The number of cocaine overdose deaths in the U.S. has tripled in
the last four years.
Effects on Mental Performance:
• Paranoia and hallucinations
• Hyperexcitability and overreaction to stimulus
• Difficulty in concentration
• Wide mood swings
• Withdrawal leads to depression and disorientation
Effects on Driver Performance:
Cocaine usually results in an artificial sense of power and
control which leads to a sense of invincibility. Lapses in
attention and the ignoring of warning signals brought on by
cocaine use greatly increase the potential for accidents.
Paranoia, hallucinations and extreme mood swings make for
erratic and unpredictable reactions while driving.
The high cost of cocaine frequently leads to workplace theft and/
or dealing. Forgetfulness, absenteeism, tardiness, and missed
assignments can translate into lost business.
10
Overdose Effects:
• Agitation
• Increase in body temperature
• Hallucinations
• Convulsions
• Death
Withdrawal Syndrome:
• Ap athy
• Long periods of sleep
• Irritability
• Depression
• Disorientation
Opiates
Description
Q1
Generic/Chemical Names: Natural and Natural Derivatives include:
opium; morphine; codeine; and heroin (semi -synthetic).
Synthetics include: meperidine (Demerol); oxymorphone
(Numorphan); and oxycodone (Percodan).
Common Street Names: Horse; "H"; junk; smack; scag; Miss Emma;
dope; China White
Distinguishing Characteristics: Because of the variety of compounds
and forms, opiates are more difficult to clearly describe in terms of
form, color, odor and other physical characteristics. Opium and its
derivatives can range from dark brown chunks to white crystals or
powders. Depending on the method of intake, they may be in powder,
pill or liquid form.
Paraphernalia: Needles; syringe caps; eyedroppers; bent spoons; bottle
caps; and rubber tubing (used in the preparation for and injection of
the drug).
Method of Intake: Opiates may be taken in pill form, smoked, or
injected, depending upon the type of narcotic used.
Duration of Single Dose Effect: 3 to 6 hours.
11
Detection Time: Usually, up to 2 days.
Dependency Level: Both physical and psychological dependence on
opiates are known to be high. Dependence on codeine is moderate.
Signs and Symptoms
Evidence of Presence of Drugs: In addition to the paraphernalia
enumerated above, the following items may be present: foil, glassine
envelopes, or paper "bindles" (packets for holding drugs); balloons or
prophylactics used to hold heroin; bloody tissues used to wipe the
tissue site; and a pile of burned matches used to heat the drug prior to
injection.
Physical Symptoms: Constricted pupils; sweating; nausea and
vomiting; diarrhea; needle marks or "tracks"; wearing long sleeves to
cover "tracks"; loss of appetite; slurred speech; slowed reflexes;
depressed breathing and heartbeat; and drowsiness and fatigue.
Behavioral Symptoms: Mood swings, impaired coordination;
depression and apathy; stupor; and euphoria.
Effects of Opiate Use on the Individual
Physical Health Effects:
• Intravenous (IV) needle users have a high risk for contracting
hepatitis and AIDS due to sharing of needles.
• Because opiates increase tolerance to pain, individuals may
underestimate the extent of injuries, leading to failure to seek
medical attention after an accident.
Because the effects of opiates are multiplied when used in
combination with other depressant drugs and alcohol, overdoses
are more likely.
Effects on Mental Performance:
Depression and apathy
Wide mood swings
19
• Slowed movement and reflexes
In addition, the high physical and psychological dependence level of
opiates compounds the impaired functioning.
Effects on Driver Performance:
The apathy caused by opiates can translate into an "I don't really care"
attitude toward performance. The physical effects as well as the
depression, fatigue, and slowed reflexes impede the reaction time of
the driver, raising the potential for accidents. Although opiates have a
legitimate medical use in alleviating pain, workplace use may cause
impairment of physical and mental functions.
Overdose Effects:
• Slow and shallow breathing
• Clammy skin
• Convulsions
• Coma
• Possible death
Withdrawal Syndrome:
• Watery eyes
• Runny nose
• Yawning
• Loss of appetite
• Irritability
Description
• Tremors
• Panic
• Cramps
• Nausea
• Chills and sweating
Generic/Chemical Names: Include Amphetamine and
Methamphetamine. Trade names include: Desoxyn, Dexapex, Fastin,
Vasotilin, Dexedrine.
13
T'
Common Street Names: Uppers; speed; bennies; dexies; crystal; Black
Beauties; Christmas Trees; white crosses; mollies; bam; crank; meth.
Distinguishing Characteristics: In their pure form, amphetamines are
yellowish crystals. They are manufactured in a variety of forms
including pill, capsule, tablet, powder and liquid. Amphetamine
("speed") is sold in counterfeit capsules or as a white, flat, double
scored "mini beanies". Methamphetamine is often sold as a creamy
white, granular powder or in lumps wrapped in aluminum foil or
sealable plastic bags.
Paraphernalia: Needles, syringes, and rubber rings for tourniquets,
used for injection method.
Methods of Intake: The most common forms of amphetamines are pills,
tablets or capsules which are ingested. The less frequent forms, liquid
and powder, are injected or snorted.
Duration of Single Dose Effect: 2 to 4 hours.
Detection Time: 1 to 2 days after use.
Dependency Level: Psychological dependence on amphetamines is
known to be high. Physical dependence is possible.
Signs and Symptoms:
Evidence of Presence of Amphetamines: Most frequently --pills,
JY capsules, or tablets; envelopes, bags, vials for storing the drug; Less
frequently --syringes, needles, tourniquets.
Physical Symptoms: Dilated pupils; sweating; increased blood
pressure; palpitations; rapid heartbeat; dizziness; decreased appetite;
dry mouth; headaches; blurred vision; insomnia; high fever (depending
upon the level of the dose).
Behavioral Symptoms: Confusion; panic; talkativeness;
hallucinations; restlessness; anxiety; moodiness; false sense of
confidence and power; "amphetamine psychosis" which might result
from extended use (see health effects).
14
Effects of Amphetamine Use on the Individual
Physical Health Effects:
• Regular use produces strong psychological dependence and
increasing tolerance to the drug.
• High doses may cause toxic psychosis resembling schizophrenia.
The users may see, hear, and feel things that do not exist
(hallucinations), have irrational thoughts or beliefs (delusions),
and feel as though people are out to get them (paranoia).
• The euphoria increases impulsive and risk taking behavior,
such as bizarre and violent acts.
• Intoxication may induce a heart attack or stroke due to spiking
of blood pressure.
• Chronic use may cause heart and brain damage due to severe
constriction of capillary blood vessels.
• Long-term heavy use can lead to malnutrition, skin disorders,
ulcers, and various diseases that come from vitamin deficiencies.
• Lack of sleep, weight loss, and depression also result from
regular use.
• Users who inject drugs intravenously can get serious and life-
threatening infections (e.g., lung or heart disease, kidney
damage) from non-sterile equipment or contaminated self -
prepared solutions.
Effects on Mental Performance:
• Anxiety, restlessness
• Moodiness
• False sense of power
Large doses over long periods of time can result in:
• Hallucinations
• Delusions
• Paranoia
• Brain damage
15
Effects on Driver Performance:
Amphetamines cause a false sense of alertness and potential
hallucinations, which can result in risky driving behavior and
increased accidents. Drivers who fail to get sufficient rest may use the
drug to increase alertness. However, although low doses of
amphetamines will cause a short-term improvement in mental and
physical functioning, greater use impairs functioning. The hangover
effect of amphetamines is characterized by physical fatigue and
depression, which make operation of equipment or vehicles dangerous.
Overdose Effects:
• Agitation
• Increase in body temperature
• Hallucinations
• Convulsions
• Death
Withdrawal Syndrome:
• Ap athy
• Long-term periods of sleep
• Irritability
• Depression
• Disorientation
Phencyclidine (PCP)
Description
Generic/Chemical Names: Phencyclidine
Common Street Names: angel dust; peace pills; hog; killer weed;
supergrass; embalming fluid; rocket fuel.
Distinguishing Characteristics: PCP is commonly sold as a creamy,
granular powder. It is either brown or white and often packaged in
one -inch square aluminum foil or folded paper packets. Occasionally,
it is sold in capsule, tablet or liquid form. It is sometimes combined
with procaine, a local anesthetic, and sold as imitation cocaine.
16
Paraphernalia: foil or paper packets; stamps (off which PCP is licked);
needles; syringes, and tourniquets (for injection); leafy herbs (for
smoking).
Method of Intake. In pill, capsule or tablet form PCP may be ingested.
It is commonly injected as "angel dust". It may be smoked or snorted
when applied to leafy materials or combined with marijuana or
tobacco.
Duration of Single Dose Effect: Days.
Detection Time: Up to 8 days.
Dependency Level: Psychological dependence on PCP is known to be
high. Physical dependence is unknown.
Signs and Symptoms
Evidence of Presence of PCP: Packets; stamps; injection paraphernalia;
herbs.
Physical Symptoms: Dilated or floating pupils; blurred vision;
nystagmus (jerky eye movement); drooling; muscle rigidity; profuse
sweating; decreased sensitivity to pain; dizziness; drowsiness;
impaired physical coordination (e.g., drunken -like walk, staggering);
severe disorientation; rapid heartbeat.
Behavioral Symptoms: Anxiety; pain/fear/terror; aggressive/violent
behavior; distorted perception; severe confusion and agitation;
disorganization; mood swings; poor perception of time and distance;
poor judgment; auditory hallucinations.
Effects of PCP Use on the Individual
There are four phases to PCP abuse. The first phase is acute toxicity.
It can last up to three days and can include combativeness, catatonia,
convulsions, and coma. Distortions of size, shape, and distance
perceptions are common. The second phase, which does not always
follow the first, is a toxic psychosis. Users may experience visual and
auditory delusions, paranoia and agitation. The third phase is a drug-
induced schizophrenia that may last a month or longer. The fourth
phase is PCP induced depression. Suicidal tendencies and mental
dysfunction can last for months.
17
A
Physical Health Effects:
• Potential for overdose emergencies and other accidents is high
due to the combination of the extreme mental effects and the
anesthetic effect on the body.
• Because the effects of PCP are aggravated by other depressant
drugs such as alcohol, the likelihood of an overdose reaction is
high.
• PCP -induced hallucinations may be misdiagnosed as LSD
induced. The standard treatment for LSD -induced
hallucinations is Thorazine, which when administered with PCP
can be fatal.
Effects on Mental Performance:
• Irreversible memory loss
• Personality changes
• Thought disorders
• Hallucinations
Effects on Driver Performance:
The distortions in perception, and potential visual and auditory
delusions make driver performance unpredictable and
dangerous. PCP use can cause drowsiness, convulsions,
paranoia, agitation, or coma, all obviously dangerous to driving.
Overdose Effects:
• Longer, more intense "trip" episodes
• Psychosis
• Coma
• Possible Death
Withdrawal Syndrome:
• None reported.
W
A.
EFFECTS OF ALCOHOL
Because of its widespread acceptance as a social and legal drug, alcohol has
the distinction of being the most frequently abused drug in America.
Psychological Effects:
• Can be psychologically addicting
• Euphoria, tranquillity, and inappropriate emotional response
• Altered perception
• Increases in confidence, but decreases in judgment
• Reduced inhibitions which can lead to aggressive behavior
• Emotional instability and changes in personality
• Chronic use can cause mental depression
Physical Effects:
• Inhibits coordination
• Drowsy, trance -like state
• Stumbling and staggering gate
• Slowed speech and body movements
Because alcohol depresses the central nervous system, high doses may be
lethal as a result of the person simply ceasing to breathe. The more common
"hangover" increases absenteeism and decreases productivity.
s:\forms\drugefct. doc
19
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION:
DEPARTMENT: MEETING DATE
7.BOB KIRMIS, ASST.CITY PLANNER Jan.22,1996-6:30PM
ITEM NUMBER: ITEM
DESCRIPTION: PREPARED BY:
7.1. Rudy Thibodeau (FUN CITY)
former Minn -E -Golf - Determination
by Council if PUD Amendment is
size/use.
needed for modification in building
Elaine Beatty
City Clerk/Z.A.
7.1.
Background:
Rudy Thibodeau (Fun City) Came through the P.C. and Council for an Amendment to his PUD/CUP,
which the City approved to allow bumper boats, bumper cars, kiddy track and arcade storage building.
We have not yet finalized that PUD Agreement, as he was working on it with Andy.
Rudy and Margaret went to a show and saw the lazier tag and decided to add that to their business.
They will still have the arcade and storage, etc, but in the building they had proposed, they will change
their building size from 24X55 to 55X60, with the additional size to accommodate lazier tag.
The City Ordinance states a "SUBSTANTIAL" change requires an amendment.
Bob Kirmis and I agree that this should be a Council decision if this is a "SUBSTANTIAL" change to
require another CUP/PUD. This is why this item is on the Council Agenda. If the Council agrees that
the change is not that substantial, we can add it to the yet unfinished CUP/PUD agreement and have it
signed and recorded. If you feel it necessary to bring it back to the P.C. and go through the CUP/PUD
Amendment we can also do that.
There is a letter attached from Margaret Thibodeau stating they have received financing for this project.
Also the Council has been provided the current - updated plans. (I have two large copies of plans also)
Also attached is a letter from Larry Koshak regarding the project and drainage, etc.
My recommendation is to have this added to the present agreement and amendment to the CUP/PUD
contract and have it signed and recorded.
Thanks,
Elaine
c
FRO171 : THIBODEAU's PHONE NO. : 612 441 5664 Jan. 17 1996 12:00PM P02
ITLYJ __ a Minn-E-Golf & Hobbj Comg
9101 Park Avenue - Otsego, M1nni%0ta 55330 - (612)441-8355 - VAX (612)441-5664
January 17, 1996
Ms. Elaine Beatty
City of Otsego
8899 Nashua Ave. N.E.
Otsego, MN 55330
Dear Elaine;
We received a letter of commitment for bank financing from the Bank of Elk River, Elk
River, MN., dated January 11, 1996 in connection with the expansion plan for
FunCity.
Sincerely,
Margare Thlbodeau
JAN 17 1% 09:39 HAKANSON ANDERSON
Hinson
1---il Anderson
Assoc., Inc.
January 17, 1996
Ms. Elaine Beatty
City of Otsego
8899 Nashua Avenue NE
Otsego, MN 55330
RE: Minn -E -Golf Expansion
Dear Elaine:
222 Monroe Street
Anoka, Minnesota 55303
612/427-5860
fax 6111427-3401
We have reviewed the site and drainage plan furnished to us by John Oliver &
Associates for the current expansion proposal. We have the following comments and
concerns:
11 The drainage plan as presented by John Oliver & Associates in their 119196
letter appears to be acceptable.
The overall drainage from runoff in this Commercial area of Mississippi Shores
6th & 7th Additions does not meet acceptable stormwater drainage
management practices.
Allowing the construction as proposed will mean that when water and sanitary
sewer is available in the area storm sewer facilities will also need to be provided
to manage the runoff in the area.
There is a possibility under certain conditions that flooding could occur in this
area. Since there are no occupied structures and the surrounding uses are also
commercial, it is conceivable that damage would be limited. The owner must
take precautions on site about activities when heavy high rainfall occurs by
getting people away from the drainage ways.
2) Drainage easements normally do not have structures on them so as to not
impede the drainage flow. Any structure on a drainage easement must be
temporary. The City is not releasing its drainage right over the 25 foot easement
located on this property. We have assumed that if the 25 foot drainage
easement between the two lots is needed to be opened up to improve drainage
on the site, that the City can have the Bumper Boat Pool removed at any time.
Engineers landscape Architects Surveyors
P.1
JAN 17 196 09:40 HAKANSON ANDERSON
Ms. Elaine Beatty
Page 2
January 17, 1996
The applicant will also be obligated to maintain and repair any structures placed
In the 25' easement.
3) The septic tank drainfield as evaluated by Halstead in 1992 and appears to meet
Fart
grdinance requirement. We again recommend, as did Halstead, that a meter
laced on the well to determine the flow to the drainfield. This should be
of the developer agreement. The meter reading should be provided to the
City Building Inspection as least twice a year. If the system does not meet
ordinance requirement it should be evaluated for reconstruction. The well
location must be provided on the site plan in conjunction with meter addition.
4) There should be a letter of credit provided on the drainage improvement in the
amount of $2500. The amount will cover the installation of the pipe culvert
and erosion and sedimentation control along with working in the easement.
Item 1, 2 and 3 are outstanding issues presented in our report dated 10123/95.
If you have any questions on this matter, please contact me.
Sincerely,
HAKANSO AN RSON ASSOCIATES, INC.
enc G. oshak, PE
kas
cc: Rudy Thibodeau
John Weicht
Bob Kirmis, NAC
Andy MacArthur, Radzwill Couri Law Firm
Jerry Olson, Building Inspector
OT227.ebt
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Northwest Associated Consults s, Inc.
C O M M U N I T Y PLANNING
• DESIGN e MARKETR E S E A R C H
9 January 1996
Mr. Rudy Thibodeau
Fun City
9100 Park Avenue
Otsego, MN 55330
RE: Otsego - Thibodeau Minn -E -Golf PUD/CUP Amendment
FILE NO: 176.02 - 95.18
Dear Mr. Thibodeau:
This letter is intended to respond to your 7 January 1996 letter to Elaine Beatty in which
you describe your proposed changes to the previously considered "Fun City" development
plan. Specifically, you are proposing to expand the size of the bumper car storage/game
room building from + 1,320 square feet to + 3,550 square feet. Such building expansion
is intended to accommodate a "laser tag" arena.
In the referenced letter, you have inquired as to whether the proposed laser tag activity
necessitates a formal PUD/CUP amendment (public hearing). The processing of a
PUD/CUP amendment is typically a result of a "substantial" change to a previously
approved activity. In this particular case, this decision is considered somewhat subjective.
As such, a determination as to the need to process an amendment is considered a City
Council responsibility.
Prior to approaching the City Council on this matter, it is our suggestion that the following
i; -is be addressed:
1. Bank financing should be secured.
2. A determination should be made by the City Engineer that site drainage can be
successfully managed. This is particularly relevant in consideration of the proposed
increase in impervious surface upon the site.
I
P Judy Thibodeau
F -,.,,,e Two
Having been made aware of our "position" on this matter, your attendance at this
Thursday's staff meeting may not be necessary. We would appreciate it, however, if you
would advise Elaine Beatty whether you plan to attend.
If you have any questions regarding this material, please do not hesitate to call.
Sincerely yours,
NORTHWEST ASSOCIATED CONSULTANTS, INC.
Robert W. Kirmis, AICP
Senior Designer/Planner
pc: Otsego Mayor and City Council
Elaine Beatty
Andy MacArthur
Larry Koshak
01-18-1996 02:36PM FROM RADZWILLLAWOFFICE TO 4418823 P.02
an '14dzWW
�w 1. MacArthur
zel C. Gourd
January 18, 1996
RADZWILL & CUURI
Attorneys at Law
705 Central Avenue Eart
PO Box 369
St. Michael, MN 55376
(612) 497-1930
(62 2) 497-2599 (FAX)
City of Otsego
c/o'Elaine Beatty, City Clerk
8899Nashua Avenue NE
Elk River, Mit 55330
RE: Fun City 'CUP Amendment.
Dear Elaine:
I havJ reviewed the NAC memo regarding proposed changes in the Fun
City PUD which was previously ,conditionally approved by the
Cf- -cil. NAC is requesting that the Council determine! whether or
n t14is is a substantial change in the previously submitted plan
wh-.ch 1would require an amendment to the CUP. It would be my opinion
that, .1 for the sake of consistency, -that such a change be deemed
substdntial since it' appears to be something that 'neighboring
property owners should get a chance to comment on. This opinion is
however based only upon the limited description 'of the, proposed
chang" contained within the above described memo.
i
I have also -spoken with the City Engineer about the development on
this jproperty and we both feel that' a more comprehensive
description of what is allowed and not allowed within that easement
and t 4e conditions for change or removal of structures! is needed.
This mould be contained within the proposed Developerrs Agreement,
which 111 has not yet been, signed, or in a separate: recordable
document.
if you; have any further questions regarding this matter please feel
free to contact me:
Very truly yours,
Andre Ma thur
RAVZW�LL & CbURI
CL Bob Kirmis, NAC
Larry Koshak, Hakanson Anderson
Rudy Thibodeau
JAN -22-1996 14:55 NAC 612 595 9937 P.02/02
NORTH
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hael C. Couri
January 11, 1996
RADZWILL & CO URI
Attorneys at Law
705 Central Avenue East
PO Box 369
St. Michael, MN 55376
(612) 497-1930
(612) 497-2599 (FAX)
City Council Members
City of Otsego
c/o Elaine Beatty, City Clerk
8899 Nashua Avenue NE
Elk River, MN 55330
RE: Rita Lefebvre Claim For Compensation
,r Council Members:
I spoke by telephone with Jim Lefebvre last week regarding Rita
Lefebvre's claim for compensation related to the construction
activities on CSAH 37 -last summer. Initially, Lefebvre's attorney
made the assertion that Rita Lefebvre should be compensated in the
amount of $15,000.00 for alleged damage to and "taking" of the
property.
In my conversation with Mr. Lefebvre he indicated that he felt that
Mrs. Lefebvre was due $1,000.00 (total) for "damage" to the
property. He indicated that she was due approximately $200.00 for
use of the property during -the time that the road was being worked
on, including the erection of an erosion fence which he states is
still'stanaing.on the premises.
The additional $800.00 is supposedly for compensation to the
property for additional runoff waters that will be stored on the
subject property, due to the construction activity. Mr. Lefebvre's
contention is that $800.00 will be proper compensation for a one
year "license" to handle the alleged extra runoff. Obviously, Mr.
Lefebvre disputes the City Engineer's analysis of the runoff and
conclusion that any increase is minimal. Mr. Lefebvre has
I._ivided no evidence that the City Engineer's numbers are wrong or
why they are wrong, he simply asserts that they are not accurate
and further indicates that the proposed ponding along CSAH 37, on
the property near the proposed Lin -Bar development, will not be
constructed.
ter to Otsego City Council
uary 11, 1996
Page 2
It is my opinion that the City should not pay the proposed $800.00
unless the Lefebvres can produce some basis for that amount as well
as some competent evidence that disputes the City Engineer's
analysis. As far as the temporary taking and/or crop damage, some
minimal compensation may be due, but it' should be based upon
evidence of actual damage and should not exceed proportionate
compensation paid to other property owners in the area.
If you have any further questions regarding this matter please feel
free to contact me.
Very truly yours,
Ad -J! ZaZAr u
RADZAILL�& COURI
cc: Larry Koshak, Hakanson Anderson
CITY OF OTSEGO
ENGINEER'S AGENDA ITEMS
CITY COUNCIL MEETING
JANUARY 22, 1996
9.1 Feasibility Study for Otsego Creek Improvement
Preliminary review of the Feasibility Study for the Improvement to Otsego Creek
at 83rd Street location.
We have the costs completed and majority of the report. We need to discuss
the financing portion of the project with you.
Since this is the City's first Storm Sewer Taxing District project, we have
provided several options to levy the tax.
I would recommend that based on your direction on financing we could bring
the study back on the February 12, 1996 meeting. At that meeting the
feasibility report could be accepted by resolution. Also at that time a public
hearing could be set up to set the levy.
This would also give ourselves and staff time to get a more complete and
accurate list of property owners. Some properties have changed due to
property splits and annexation.
Find enclosed a review copy of,the report for your review.
9.2 Application for 1999 ITSEA Funds for ODean Avenue
Find enclosed a preliminary ISTEA Project Submittal form. The only portion that
needs to be completed in the traffic accident rate. The County Sheriff Dept. is
furnishing that report which we haven't received yet.
The application is due February 1, 1996.
We had the functional classification of ODean Avenue changed by Mn/DOT
from a minor collector to a major collector. The application forms furnished us
stated that the street had to be a major collection in order to submit a project
for consideration.
Submittal of this application does not require a resolution approved by the City
Council. If the application was approved the project period would be 7/98-
construction fund can provide the local 20%.
We request permission to submit the application as proposed.
9.3 Monitoring Well Testing
Last year at this time, we hired a Water Quality Laboratory to draw water
samples from the three monitoring wells located in the northeastern area of the
City and test for certain perimeters. I would recommend the Council consider
retaining the same firm for this year. The cost for testing in 1996 is $415.00.
A motion would be in order to order the testing.
9.4 Consider setting a Public Works Sub -Committee Meeting
I recommend that the Public Work Sub -Committee meeting date be set, to
discuss among other things, the Road program fro the 1996 season.
9.5 Any other Engineering Business
agenda1.22
FEASIBILITY REPORT
FOR
PROPOSED STRUCTURE REPLACEMENTS
AND
CREEK CHANNEL ENHANCEMENTS
FOR
OTSEGO CREEK AUTHORITY
CITY OF OTSEGO
CITY OF ALBERTVILLE
Prepared by
Hakanson Anderson Associates, Inc.
222 Monroe Street
Anoka, MN 55303
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Registered under the laws of the State of
Mi- -9sota.
Lawrence G. Koshak, PE
:a
Reg. No. Date
January 18, 1996
Honorable Mayor & City Council
City of Otsego
8899 Nashua Avenue
Otsego, MN 55330
RE: Feasibility Report
Dear Mayor & Council Members:
Hakanson Anderson Associates, Inc. has completed a feasibility study for the above
rer aced project. We find the proposed project technically feasible and will benefit
th,- ea served. We will be available at the January 22, 1996 meeting to discuss this
project
Sincerely,
HAKANSON ANDERSON ASSOCIATES, INC.
Lawrence G. Koshak, PE
jig
cc: Elaine Beatty, City of Otsego; Clerk
Linda Houghton, City of Albertville; Clerk
Larry Foo{nier, Chairman, Otsego Creek Authority
OT414.fea
CONTENTS
Introduction
Scope of Study
Project History
IV. Existing Conditions
V. Proposed Improvements
VI. Project Costs
VII. Project Financing
VIII. Project Schedule
IX. Conclusions and Recommendations
Exhibit A - Project Site Map
Exhibit B - Otsego Creek Storm Sewer Taxing District Map
w
INTRODUCTION
The Otsego City Council, at regular session on November 7, 1995, unanimously
approved a resolution ordering Hakanson Anderson Associates, Inc. to prepare
a report detailing the feasibility of construction of an improvement within the
corporate limits of the City. The project consists of replacement of two creek
crossing culverts and clean and remove debris from approximately 3/4 mile of
creek channel. The resolution ordered Hakanson Anderson Associates, Inc. to
report to the Council as to whether the improvement is technically feasible and
the estimated cost of the improvement.
This project was initiated by petition from the Otsego Creek Authority.
This report is intended to meet the requirements of Minnesota Statutes, Chapter
429 and 444.
This study area is depicted on Exhibit A of this report. The project site lies
within Section 19, T12, R23, City of Otsego, Wright County, Minnesota. The
site is bounded to the north by 87th Street, to the east by Mason Ave.,to the
south by 83rd Street. The benefited area is the Otsego Creek watershed as
depicted on the map entitled Otsego Creek Taxing District, Exhibit B.
SCOPE OF STUDY
The purpose of this report is to determine the technical feasibility of providing
lower water surface elevations and subsequent elimination of undesirable local
flooding along related segments of Otsego Creek. The three elements of work
identified in this report are:
• Obstruction Removal; removal of brush, trees, debris, and
miscellaneous blockages from the creek channel.
• Creek Channel Enhancements; identified segments of the creek are
proposed to have the existing channel widened and silt removed.
• Structure Replacement; replace under capacity structures causing
significant flow restriction.
PROJECT HISTORY
Hakanson Anderson Associates, Inc. prepared a report titled Otsego Creek
Study For The Otsego Creek Authority City of Otsego. City of Albertville,
December 1993. This study was a summary of field data, field observations,
hydraulic analysis, and recommended improvements for selected segments of
On May 8 1995, Hakanson Anderson Associates, Inc. submitted a Mn/DNR
Permit Application For Work In Protected Waters as requested by the Otsego
Creek Authority at there April 12, 1995 meeting. The permit was received
September 18, 1995, and expires November 30, 1996. The proposed project
scope of work is consistent with the items identified in the May 8, 1995
submittal.
IV. EXISTING CONDITIONS
Excerpts from the Otsego Creek study dated 12/20/93 and the Minnesota
Department of Natural Resources Permit Application for Work in Protected
Waters submittal dated May 8, 1995 are included to familiarize the reader with
the existing conditions for the work proposed herein.
It was observed that dead and fallen trees line the channel and its banks in
various locations. Up -stream end of culverts are collectors for floating logs and
other debris. In all the wooded areas of the creek, except where Otsego Creek
Authority and individual homeowners have cleaned the debris, downed trees are
found in the stream.
Otsego Creek DNR 86-351 W to 83rd Strget
The field survey data has identified an existing channel that varies from
approximately 13 feet to 18 feet in total width. Field observation indicates
channel side slopes to be relatively steep (1 horizontal to 2 vertical) from the
bottom of the channel to a height of about 3 1/2 feet. The overbank areas are
at variable slopes with the average being approximately 4 horizontal to 1
vertical slope.
Otsego Creek, 83rd
Field data on the creek bottom indicates that significant siltation has occurred
just downstream of the 83rd street culvert, resulting in essentially no bottom
slope for the initial 800 ft.
Channel Improvements, 85th Street to 87th Street
The survey data in the reach of Otsego Creek between the driveway and 87th
shows the creek to have relatively uniform bottom slope from the driveway to
a point just upstream of 87th, at which point there is a drop in the bottom of
2 feet to 3 feet just upstream of the 87th Street culvert entrance. While creek
flow could be improved with a more uniform bottom slope, we do not see a
current need for excavation.
Replacement of culverts: 83rd
Avenue
The two creek crossing culverts are undersized for design flow. The 83rd
Street culvert is shown to result in over topping of the road at a sag point
located 500 feet easterly of Otsego Creek The private driveway culvert is over
topped along the creek alignment.
The undersizing of the 83rd street culvert is shown by the HEC -2 computer
modeling to result in backwater effects extending to DNR Wetland 86-351 W.
These effects can result in wetland flood levels approximately 1 foot higher than
the DNR established maximum high water.
The undersizing of the driveway culvert creates backwater effects that extend
upstream to 83rd street with the flood elevation limited only by the over topping
of the driveway embankment.
V. PROPOSED IMPROVEMENTS
Obstruction removal
In general, the entire creek has been proposed to be maintained by removing
obstructions from the creek channel and culverts.
The creek is a DNR designated potential water course and there is a restriction
on removal of live vegetation. We have observed living trees in the stream
channel. The permit allows for removal of these trees. There is approximately
3900 linear feet (Creek Station 136 + 50 to 150 + 25 and 164 + 25 to 189
+ 50) of wooded area along the creek included in -this proposed project that
need dead tree and debris removal.
It is assumed that the wood could be removed in the winter when the fields are
frozen to permit access. The work would require two to three laborers with
chain saw(s) plus backhoe or loader type equipment to pull out the wood from
the creek, The wood could either be stacked and left for the landowners, or it
could be burned on site or removed for salvage use.
It is conceivable that the work could be done in one to two weeks time. If the
work was to be accomplished with City equipment and labor, then the cost will
be less than a contracted service. Temporary easements will be required to
enter on the land to accomplish the debris removal and tree cutting. Property
owners would need to be protected against property damage due to the
operation. Anyone working on the project would need proper insurance and
workman's compensation insurance.
Creek Channel Enhancements
There is approximately 1350 LF (Creek Station 136 + 50 to 150 + 00) of
required ditch cleaning in this proposed project. This operation consists of
removing silt and vegetation from the stream channel to a depth set by the
grade determined by the slope of the creek in the area from the plan.
It is anticipated that the majority of the cleaning would be considered light and
could be accomplished with a small wide track dozer and backhoe.
There may be other work required after the channel is free of logs and debris
that will require similar type of equipment.
If after regulatory review any culvert is allowed to be lowered below the present
creek elevation, the costs for lowering the creek are not included in the above
work.
Structure Replacement
We recommended the existing culvert at 83rd Avenue be replaced with a 72"
diameter equivalent arch reinforced concrete pipe. We recommended the
existing culverts under the driveway to 8457 Mason Avenue be replaced with
twin 48" diameter equivalent arch corrugated metal pipe. These replacements
are recommended so as to meet or exceed the goals for Otsego Creek for flood
protection.
VI. PROJECT COSTS
The estimated project cost presented herein reflects the construction and
overhead costs. Construction costs are estimated contract amounts for the
actual construction in the present construction season. Overhead costs include,
but are not limited to, engineering, construction staking and inspection, legal,
administrative, and contingency. Overhead costs for the project are estimated
based on percentages of construction cost. It is estimated overhead costs will
be apprpximately 25% of construction costs. The estimated cost of
construction plus overhead are shown as the estimated project cost. Table 1
shows the estimated construction costs for alternative pipe types. Table 2
shows the estimated project costs for construction of the recommended
proposed improvement.
To further support our recommendations a life cycle cost analysis was prepared
using an inflation rate of 3.0% and interest rate of 8.5%, material design life of
50 years for aluminized TI metal pipe and 100 years for concrete pipe and a
project design life of 100 years.
TI rfective cost; defined as the amount of current costs plus the present value of
all replacement costs adjusted for inflation, are as follows:
83rd ,Str�e Cul�erfi
*Denotes recommended pipe type
Corrugated Metal
Current Replacement Total
15,500 16,650 32,150
9,300 10,000 19,300*
TABLE 1
Culvert Crossing (72" diameter equivalent) of 83rd Street NE
Station 164 + 25)
Concrete Arch Corrugated Metal Arch
(ALUMINIZED'm)
(54" x 88") (54" x 88")
• FURNISH AND INSTALL 30,500 15,500
PIPE AND END SECTIONS
ANTI SEEPAGE DIAPHRAGM
• RIP RAP, 6,800 6,800
WOOD FIBER BLANKET,
SILT FENCE, SEEDING
• ROAD RESTORATION 2.500 2,500
TOTAL ESTIMATED COST 39,800 24,800
OF CONSTRUCTION
Culvert Crossing (twin 48" diameter equivalent) of Private Driveway
to 8457 Mason Street Station 154 + 50)
Concrete Corrugated Metal
(ALUMINIZED-)
(36" x 58") (36" x 58")
• FURNISH AND INSTALL 20,400 9,300
PIPE AND END SECTIONS
ANTI SEEPAGE DIAPHRAGM
• RIP RAP, 6,800 6,800
WOOD FIBER BLANKET,
SILT FENCE, SEEDING
• ROAD RESTORATION 250 250
TOTAL ESTIMATED COST 27,450 16,350
OF CONSTRIUCTION
TABLE 2
Estimated Project Costs
• STRUCTURE REPLACEMENT
83RD Street Culvert - Concrete Pipe $39,800
Driveway - Corrugated Metal Pipe 16,350
• CREEK CHANNEL ENHANCEMENT 9,300
• TOTAL ESTIMATED CONSTRUCTION COSTS $65,450
• ESTIMATED OVERHEAD COSTS (30%) 19,635
• EASEMENT ACQUISITION 2,500
• OBSTRUCTION REMOVAL; (Option to Remove from 6,000
Droject. Possible Sentence to Serve Project.)
TOTAL ESTIMATED PROJECT COSTS $93,585
110
V, PROJECT FINANCING
General:
The project is proposed to be financed under the provisions of MN Statute
444.16-21.
The project costs are to be placed on the property tax by establishing a levy
against the tax capacity of each taxable property.
A computer file has been created of property owners, with addresses and
pertinent other tax property data.
The proposed levy will be based on the tax capacity and/or current data at the
present time and the levy is subject to change as the property value or condition
changes. The levy cannot be made against tax exempt property. Since the levy
is an ad valorem tax it cannot be deferred as can assessments. No "permanent"
assessment can be established due to the changing of property valves.
Also, no proof of added market valve must be determined, since the tax is an
ad valorem tax, only proof of a general benefit to the affected are is needed.
There are several options to establish a levy amount per parcel. We have
reviewed three approaches as shown below.
1) Tax Capacity
Total the tax capacity in the district and divided that total capacity by the
total project cost to determine a percent of added valve to the Tax
capacity.
Approximate Tax Capacity in Storm Sewer District $ and
divided by $93,585, the Project Cost the percentage of added value is
-1
2) Homestead vs. Farmstead
The ASMT Code distinguishes between Homestead & Farmstead
property. Other codes identify industrial /commercial, tax except
property etc.
This option would set an annual fixed levy amount on residential
homesteads property and possible different rate on agriculture property
or any other categories.
3) Acreage
The tax book provides to total of acreage per property. This option
would set a levy amount per acres.
The total taxable acreage divides by the project cost of $93,585 would
be a levy of $ /acres.
The most direct and easiest understood method would be using Tax Capacity
option. This method would have some inequalities in it due to the fact that
property values will vary depending on the activity and use of the property. An
example would be that a 160 acre farmstead could have the same Tax capacity
as a large home built on a 2'h acres parcel.
However, because the tax levy is an ad valorem tax we recommend the Tax
Capacity option.
Vill PROJECT SCHEDULE
The following schedule will allow for construction this year, and also comply
with the Minnesota Statutes, Chapter 429 and 444.
Action
Accept feasibility study and set date for public hearing
Hold public hearing and set levy
Order plans and specification
Approve plans and specifications and order bids
Receive bids
Accept bids and award contract
Begin construction
Complete Construction
Date
January
1996
March
1996
March
1996
April
1996
May
1996
May
1996
June
1996
August
1996
Ix_ CONCLUSIONS AND RECOMMENDATIONS
The proposed project is technically feasible as presented in this report and will
benefit the area served. We recommend the City review the alternative pipe
type and accept this report and proceed with scheduling a public hearing.
r rr.r
r 123+60
72 RCP 1 r....
STRM — — — — — —
136+40 BEGIN
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+50
iTEEL PIPE PROP. SED TWI 48'
EQUIV. ARC (3EN x 58') CMP
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8-11dmeccr— I —
PROPOSED 72" EQUIV.
�
P ARCH (54' X 881) RCP
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189+50 END
I
1
._. LEGEND
- - - - - - - - - -
DENOTES OBSTRUCTION
REMOVAL LIMITS
DENOTES CHANNEL
ENHANCEMENTS LIMITS
EXHIBIT A
OTSEGO CREEK
PROPOSED
STRUCTURE REPLACEMENT
AND
CREEK CHANNEL ENHANCEMENTS
FOR
OTSEGO CREEK AUTHORITY
CITY OF OTSEGO
CITY OF ALBERTVILLE
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CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION ORIGINATING DEPT.
MEETING DATE
COUNCIL ITEMS FINANCE
JANUARY 22,1996
ITEM NO: ITEM DESCRIPTION
PREPARED BY
10.2 CONSIDER OPTIONS REGARDING 1996
ISTEA GRANT FOR PARK TRAILS
P.COKLEY
Merland Otto, Hakanson Anderson Associates reviewed the City's 1996 ISTEA grant request and the
required City share of the project at the December 11, 1995 City Council meeting. At that time the City
Council directed Merland Otto to meet with Larry Koshak and myself regarding possible funding sources
for the required City share and to bring a recommendation to the December 27, 1995 City Council
meeting. We met on December 19, 1995 to review the original project, various scaled down options and
possible funding sources. At that time it became apparent that a more indepth analysis of the City's MSA
Construction Fund was necessary to make an appropriate recommendation to the City Council. At the
December 27th meeting the City Council was requested to table this issue until the January 22, 1996 City
Council meeting.
Larry Koshak has reviewed all of the City's MSA road and street construction projects. This analysis was
done to determine the status of each open project and the fund balance of each project. This analysis
provided us the ability to determine the amount of unencumbered MSA construction funds available.
Larry has estimated that if the City gets the 1996 apportionment as anticipated the MSA construction
funds available in 1996 should be approximately $582,000.
Larry Koshak and I also reviewed the City's MSA Construction Fund. That is the accounting fund that
all MSA construction project transactions have been recorded including the special assessments received.
The January 1, 1995 cash balance is $78,268. Assuming all special assessments are received and all
construction projects are closed out, the projected balance at the year 2000 would be $136,000 plus the
interest to be received on special assessments.
The most recent estimates of the Park Development Fund anticipate that there will not be any left over
funds available for the City's share of the 1996 ISTEA grant project. The 1996 budget anticipates
$15,000 in general property taxes and $20,000 in park dedication fees. It is my understanding that the
City Council wanted to keep the tax levy for park development fairly stable, therefore, the 1997 budget
projections would include $15,000 from a tax levy and a conservative estimate of $10,000 in park
dedication fees. These estimates would provide approximately $60,000 for the City's share in the next
two years. In summary, the possible 1996 funding sources are 1) MSA Construction - $582,000, 2) City
MSA Fund - $75,000, and 3) Park Development Fund - $35,000.
The City's share of the complete project (scenario I) as submitted in the grant application is $132,245. In
scenario H, which would eliminate land acquisition and use Nashua and Palmgren, the City's share of the
project would be $99,772. In scenario I, approximately $61,700 of the City's share of the project is MSA
eligible, leaving approximately $66,500 to be funded through other methods. In scenario II
approximately $76,600 is MSA eligible, leaving approximately $23,192 to be funded through other
methods. (Please review the attached outline as submitted from Merland Otto.)
The following is a summary of the above information and possible funding options. In all cases it is
recommended that the project is extended over two calendar years.
Scenario I - Complete project - Total cost $316,820 - City share $132,245
Funding Options:
1. Use MSA construction funds for eligible costs of $61,700, use the
anticipated Park Development Fund revenues for the 1996 and 1997
budget year and borrow the balance of approximately $6,500 internally
from the City's MSA Fund. This interfund loan could be paid back with
1998 Park Development Fund revenues.
2. Bond for the City's total share of the project. This option would
require a referendum.
Scenario II - Scaled down project - eliminate land acquisition - Cost $270,453 - City share $99,772
Funding Options:
1. Use MSA construction funds for eligible costs of $76,580, use the
anticipated Park Development Fund revenues for the 1996 budget
year for the balance of the City's share, $23,192.
2. Use the anticipated Park Development Fund revenues for the 1996
1997 budget year, $60,000 and the balance of the City's share
$39,772 to be borrowed from the City's MSA Fund over a three
year period at an interest rate of 6%, to be paid back with 1998,
1999 and 2000 property taxes and park dedication fees.
3. Bond for the City's total share of the project. This option would
require a referendum.
The enclosed table summarizes the project costs and the funding sources, including MSA eligible and
non -eligible costs. Obviously some combination of MSA construction funds (less than eligible costs),
Park Development Funds and interfund borrowing could be done.
It is recommended that the City Council consider the above options and authorize the City's engineer,
Merland Otto to finalize the grant and proceed with the project.
PROJECT COSTS
Scenario Scenario II
(Complete Project) (Eliminate Land Acquisition)
Total Project Cost $316,820 $270,453
City Share $132,245 $ 99,772
MSA Eligible $ 61,741 $ 76,580
Non -MSA Eligible $ 66,493 $ 23,192
FUNDING SOURCES
Scenario I Scenario II
1) MSA construction funds - $61,741
1996, 1997, 1998 Park
Development Fund -$66,493
2) Referendum
1) MSA construction funds - $76,580
1996 Park Development
Fund -$23,192
2) Park Development Fund
1996, 1997, 1998, 1999,
2,000 (to be funded in
1997 through interfund
borrowing from City
MSA Construction Fund - $99,772
3) Referendum
JAN 17 196 16:30 HAKANSON ANDERSON
SCENARIO 1
Complete segments as submitted in application (Recommended by Parks Commission)
ISTEA Project Construction Cost : $246,100
Fed. Grant Funds : 9184,575
City Funds : $61,526 plus land and engrg*
•$61,525 Construction (25% of construction) $246,100
21,500 Land acquisition 21,500
4,9.220 Engineering (20%) 49.220
$132,245 Total Project $316,820
Discussion has been to finance MSA eligible costs with MSA funds. The Parks
Commission recommended that non -MSA segments be financed and paid back over
a ten year period from park dedication receipts. A breakdown of MSAlnon-MSA
follows:
103 (Page Avenue) 0.5 miles - bike lanes $20,900
104 (96th & Ohland) 1.92 miles - bike lanes 84,480
CSAH39 & 42 Bypasses 24,000
Bike route signs fiQQ
$129,980
Contingency @10% 12,998
Engineering @ 20% 25.996
$168,974
Napier Avenue bike lane
$24,347
Page Avenue south of 85th
20,900
Offroad trails
22,500
Trail amenities
16,500
Historic town hall
9,500
$93,747
Contingency @ 10%
9,375
Engineering @ 20%
19.213
$124,887
Land Acquisition $21,500
P.2
JAN 17 196 16:30 HAKANSON ANDERSON
Non -MSA Engineering $19,213
Non -MSA or (off system const) 25,780
Land Acquisition 21.500
$66,493
onoa.1
P.3
Total
1STEA
QU
Engineering
$45,209
$45,209
MSA Construction
142,978
107,233
35,745
Non -MSA Construction
103,122
77,342
25,780
Land Acquisition
21.504
21.500
$312,809
$184,575
$128,234
MSA Related Engineering
$25,996
MSA Construction
35"745
$61,741
Non -MSA Engineering $19,213
Non -MSA or (off system const) 25,780
Land Acquisition 21.500
$66,493
onoa.1
P.3
JAN 17 196 16:31 HAKANSON ANDERSON
SCENARIO II
Eliminate Land Acquisition, Use Nashua & Palmgren
103 (Page Avenue)
$20,900
104 (98th & Ohland)
84,480
CSAH 39 & 42 Bypasses
24,000
Bike route signs
600
101 {Nashua Avenue)
31.240
Contingency @ 10%
$161,220
Contingency @ 10%
16,122
Engineering @ 20%
32.244
1.500
$209,586
Palmgren (4,000 LF)
$16,667
Palmgren link to school
3,000
Trail amenities
16,500
Historical town hall
9.500
32,244
$45,667
Contingency @ 10%
4,567
Engineering @ 20%
9,133
9,133
$59,367
Land Acquisition (340 x 35 = .27A) 1,500
OT703.2
P.4
r
Total 1STEA
QW
MSA Construction
$177,342 $133,007
$44,336
MSA Engineering
32,244
32,244
Non -MSA Construction
50,234 37,676
12,559
Non -MSA Engineering
9,133
9,133
Land Acquisition
1.500
1.500
$270,453 0170,683
$99,772
MSA $76,580
Non -MSA 23.192
$99,772
OT703.2
P.4
r
State of Minnesota
Board of Government innovation and Cooperation
3rd Floor, Centennial Bldg.* 658 Cedar St.* St. Paul, MN 55155 • 612/282-2390 • Fax 612/296-36
DATE: January 16, 1996
TO: Grant Applicants
FROM: Jim Gelbmann
Executive Director
r,
SUBJECT: Board Review of Grant Pre -Applications
The Board of Government Innovation and Cooperation would like to thank you for taking the
time to develop and submit a pre -application for its grant program. Your willingness to consider
cooperative and innovative methods of delivering services is a great benefit to the people you
serve. This letter and the enclosures will help you decide if it is advisable to develop and
submit a final application.
The Board received a total of 75 pre -applications, of these, 7 were in the Service Budget
Management Model category, 34 were in the Cooperation Planning category, and 34 were in the
Service Sharing category.
The pre -applications were reviewed and scored by three, four member teams of the Board. The
average score was 49.4 points out of a possible 70 points. The Board has determined that
applicants should make their own decisions regarding whether or not to submit a full application.
In deciding whether to submit a full application, you should consider the likelihood that you will
be funded against the time and effort that will be needed to complete the application. The score
received by your pre -application is shown on the enclosed review sheet. Also enclosed is a
docket listing all pre -applications in score order.
You might want to consider the following as you make the decision regarding whether to submit
a full application:
• To evaluate your standing, locate your pre -application on the docket. The higher your
pre -application appears on the list, the greater the likelihood that your final application
will be funded.
0 Look at the amount shown in the "cumulative funding" column for your pre -application.
UPJ
January 15,_.1 996
Page 2
This amount was calculated by adding together the amount of funding requested by all
the pre -applications that scored higher than your pre -application. The smaller the amount
in this column, the greater the likelihood that your application will be funded. Note that
the Board has $ 750,000 available for grant awards. If the "cumulative funding" amount
for your pre -application considerably exceeds $ 750,000, your final application is less
likely to be funded. However, also understand that the Board will have much more
information when scoring the final application. In some cases, this additional detail may
have a significant positive or negative impact on the final score.
• Carefully review the scores your pre -application received relative to each of the pre -
application scoring criteria. Are there opportunities for strengthening your final
application to address a particularly low scorc on a given criteria? •
• Are there opportunities for enhancing your score by joining with one or more groups of
local governments that proposed a similar project; or are there opportunities to add new
partners that may help increase your final score?
Please note the application number noted in the box at the top of the review sheet, and refer to
this number in any materials you send to the Board regarding your application. Application
forms and grant application review criteria were included in the grant application packet you
received earlier. Be sure to use the correct form for the final grant application and for the
categoLy in which you are -applying -
Remember, that the number of government units participating in the proposed project on the full
application will be scored. Please note however that to be cnlmted as a participating partner
applicant a senior elected or appointed official of each entity must sian_the application form.
It would be helpful if you would include the name of the entity on the "title" line in the signature
block (for example, Administrator/Ramsey County).
Due to an unforseen delay in providing you with this feedback on your pre -application, we
are extending the time line for submission of your final application by one week.
A1212lications must now be received by 5.00 p m on Friday March 22, 1996 The Board will
take a month to review the applications, and will announce its funding decisions by Friday, April
26, 1996. All decisions of the Board will be final.
Please feel free to call me if you have any questions or concerns.
Enclosure
MINNESOTA
BOARD OF GOVERNMENT INNOVATION AND COOPERATION
Application number:
CP -95-24
Name of first applicant:
Pre -Application Review
The extent to which the pre -application demonstrates creative thinking and
cooperation.
The extent to which the proposed project is likely to improve the quality of the
service and to have benefits for other local governments.
The extent to which the pre -application reflects the statutory goal of the grant
program.
The merit of the proposed project and the extent to which it warrants the state's
financial participation.
TOTAL NUMBER OF POINTS:
Was the right category selected for the proposal?
If not, which category should have been selected?
Other comments:
1. Need to better demonstrate need for state participation.
X Yes No
Points
6.21 115
Y i20
J �l, z S X20
6 . 7S its
y7. z s
Service Budget Management Model
_X_ Cooperation Planning
Service Sharing
2. The success of of any sewer study will, in part, depend on what type of land -use planning has
occured. This should be a prequisite to funding.
MINNESOTA BOARD OF GOVERNMENT INNOVATION AND COOPERATION
Grant Applicant
Number
1995 Pre -Application Docket
Project Pre -Apel. Grant Cumulative
Score Request Funding
1
SS -95-07
School, District #206
Co -location of Services for
62.75
$75,000
$75,000
Alexandra
Families and Children
2
SS -95-16
MN Div. Of Emergency.
Coordinated System for
61.25
$85,000
$160,000
Management
Donated Goods/Services
3
CP -95-09
Virginia Economic Dev.
Combined Services
60.75
$40,000
$200,000
Authority
Feasibility Study
4
SS -95-02
Cloquet Police Department
Consolidated Emergency
60.5
$100,000
$300,000
Collaborative
Response Team
5
CP -95-31
Cascade Township
Watershed District
60.25
$50,000
$350,000
Comprehensive Sanitary
Sewer Study
6
CP -95-15
Region 9 Regional
Regional Feedlot Program
60.25
$50,000
$400,000
Development Commission
7
CP -95-14
Southwest Regional
Single Aid Distribution
59.5
$50,000
$450,000
Development Commission
Council
8
SS -95-27
Association of MN Counties
Mobile Computer Lab
59
$50,000
$ 500,000
9
CP -95-16
Rock County
Proposed Merger of
58.5
$50,000
$ 550000
Luveme's Police Dept. With
Rock County Sherifs's
Department
10
SBMM-95-07
Dakota County
Defining the Role of Urban
58.25
$46,800
$ 596,800
Counties
11
CP -95-05
City of Wyoming
Merger Planning for the City
58
$50,000
$ 646,800
of Wyoming and Wyoming
Township
r
12
CP -95-28
Forest Lake Township
Regional Planning Feasibility
57.75
$50,000
$ 696,800
Study
I: >
::.9
1 ire t 1H .. #
' ' .::...: t
7 2
$S(l'.000i
14
CP -95-17
South Central Regional
Centralized Dispatch System
57
$50,000
$ 796,800
Emergency Medical
Services Board
15
SS -95-34
MN Information and
Network Hardware for
57
$45,000
$ 841,800
Referral Alliance
Information and Referral
16
SS -95-22
Rice County
Computer Consortium
57
$37,500
$ 879,300
17
SS -95-26
Sibley County Human
Shared Information
56.67
$100,000
$ 979,300
Services
Management System
18
CP -95-26
Dakota County
Virtual Library
56.5
$45,000
$ 1,02,4300
20
SS -95-33
Carver County Sheriffs's
Juvenile Crime Intervention
56.5
$81,000
$ 1,105,300
Department
Project
19
CP -95-19
Ramsey County Parks and
Environmental Education
56.25
$50,000
$ 1,155,300
Recreation
Program
21
SS -95-10
Vadnais Heights Fire
GIS Technology for Fire and
56.25
$100,000
$ 1,255,300
Department
Rescue Response
22
CP -95-04
Southwest Regional
Southwest MN Feedlot Land
56.25
$50,000
$ 1,305,300
Development Commission
Use Coordination Project
23
SBMM-95-06
Koochiching County
Emergency Response
56
$39,500
$ 1,344,800
Sheriffs Dept.
Coalition
24
CP -95-06
Maplewood Police
Feasibility Study for
55.75
$40,000
$ 1,384,800
Department
Combined Law Enforcement
Training Center
38
SS -95-30
Western Area City/County
Fire Fighter Training
51
$100,000
$2,430,200
Cooperative (WACCO)
39
CP -95-01
Mille Lacs Band of Ojibwe
Wastewater Treatment
49.75
$50,000
$2,480,200
Planning
40
CP -95-12
Third Judicial District
Sexual Assault Protocol
49.5
$50,000
$2,530,200
Development
41
SBMM-95-03
City of Saint Paul Services
City-wide Computer Aided
49.5
$50,000
$2,580,200
Facility Management System
42
CP -95-27
Hennepin County
Develop Greater
49.25
$50,000
$2,630,200
Metropolitan Home Page for
World Wide Web
43
CP -95-23
Range Assoc. Of
Cooperation, Collaboration
47.25
$50,000
$2,680,200
Municipalities and Schools
and Consolidation
Conference
44
CP -95-03
Cass County Environmental
Boy River Watershed
46.75
$40,000
$2,720,200
Services
Planning
45
SS -95-32
Western Area City/County
Resource Sharing for Mobile
46.34
$100,000
$2,820,200
Cooperative (WACCO)
Computer Lab
46
CP -95-02
Fridley Police Department
Project Safe Net
46.25
$50,000
$2,870,200
47
SS -95-08
Southwest/West Central
Service Sharing Agreement
46
$75,000
$2,945,200
Service Cooperatives
48
CP -95-32
Ramsey -Washington Metro
GIS Networking
45.75
$25,000
$2,970,200
Watershed District
49
SS -95-25
Olmstead County
Joint City/County
45.5
$100,000
$3,070,200
Maintenance Facility
50
SS -95-09
Carlton County Sheriffs
Re -address properties in
45.5
$80,000
$3,150,200
Department
Support of Enhanced 911
System
25
SS -95-15
Saint Paul Public Library
Summer and School Year
55.34
$50,000
$ 1,434,800
Reading Program.
26
SS -95-24
Anoka County Human
South Anoka County
55.25
$100,000
$ 1,534,800
Services
Neighborhood Center
27
SBMM-95-01
Dodge -Fillmore -Olmstead
Reduction of Out -Of -Home
55
$48,900
$ 1,583,700
Community Corrections
Placement
28
CP -95-30
Big Birch Lake Association
Watershed Dist. Sewer
54.25
$50,000
$ 1,633,700
Collection & Water
Distribution System
29
CP -95-07
City of St. Paul
Feasibility of Constructing
54.25
$44,500
$ 1,678,200
Joint Animal Control Facility
30
SS -95-31
Western Area City/County
Resource Sharing for Law
54
$100,000
$ 1,778,200
Cooperative (WACCO)
Enforcement
31
SS -95-11
Southcentral MNI Inter-
Clearinghouse and Database
53.34
$100,000
$ 1,878,200
Library Exchange (SMILE)
for Family Services
32
CP -95-18
City of Shorewood
Dev. of Service Districts in
52.75
$50,000
$1,928,200
Lake Minnetonka Area
33
SS -95-28
City of Northfield
Bio -solids Treatment and
52.75
$100,000
$2,028,200
Disposal
34
SS -95-03
Hopkins/Minnetonka
Depot Coffee House
52.75
$60,000
$2,088,200
Recreation Department
35
SS -95-04
Big Stone County Family
Big Stone County Main
52.5
$70,000
$2,158,200
Services
Street Industries and
Training Center
36
SS -95-01
City of Detroit Lakes
Joint City, County and
52.25
$100,000
$2,258,200
MNDOT sand/salt storage
facility
37
SS -95-17
City of Blackduck
Electronic Library Linkage
51.5
$72,000
$2,330,200
51
CP-95-22
City of Anoka
Joint Water, Sanitary Sewer,
45.25
$20,000
$3,170,200
and Storm Drainage
52
SBMM-95-02
City of Cottage Grove
Recreation Program
45.25
$21,100
$3,191,300
Registration System
53
CP-95-13
Arrowhead Juvenile Center
Coordination of Juvenile
44.75
$50,000
$3,241,300
Services
54
CP-95-25
Frankfort Township
Formation of Sanitary Sewer
44.5
$50,000
$3,291,300
Organization
55
SS-95-06
Steams County Family
Integrated
44.25
$93,200
$3,384,500
Services Collaborative
Information/Referral System
and Intake/Assessment
Process
56
SS-95-13
Saint Paul Fire & Safety
Fire Training Facility
44
$100,000
$3,484,500
Services
57
CP-95-24
City of Otsego
Sanitary Sewer System
43.25
$50,000
$3,534,500
58
SS-95-18
Olmstead County Sheriffs
Computer Imaging and
43.25
$100,000
$3,634,500
Department
Fingerprint Scanning
59
SBMM-95-04
City of Minneapolis
Automatic Contract System
43
$50,000
$3,684,500
60
SS-95-19
Rock County Environmental
Development of a GIS
42.75
$100,000
$3,784,500
Office
System
61
CP-95-1 I
Koochiching County
Feasibility of Large-Scale
42.75
$50,000
$3,834,500
Peat Bog Development
62
CP-95-10
City of St. Cloud
St. Cloud Regional Airport
42
$50,000
$3,884,500
Study
63
SS-95-20
Kandiyohi Soil and Water.
Conservation Association
41.5
$19,500
$3,904,000
Conservation District
Classroom and Meting
Facility
64
SS-95-29
Western Area City/County
Composting Equipment
40.75
$100,000
$41,00,4000
Cooperative (WACCO)
65
SS-95-14
City of Saint Paul
Adult Recreation Services
40
$92,500
$4,096,500
66
CP-95-34
St. Paul Public Schools
Electronic Database and On-
39.75
$50,000
$4,146,500
Line Service
67
SBMM-95-05
City of Minneapolis
Creation of City INFO
38.75
$50,000
$4,196,500
System
68
CP-95-33
Phalen Chain of Lakes
Street Sweeping Practices
36.5
$40,000
$4,236,500
Watershed Project
and Equipment
69
SS-95-23
South Washington
Natural Resources Inventory
35
$61,000
$4,297,500
Watershed District
70
SS-95-05
Carver County
Urban Tree Residue
34.75
$55,000
$4,352,500
Environmental Services
71
CP-95-29
City of Mahnomen
Mahnomen County Airport
34.75
$40,000
$4,392,500
Acquisition
72
CP-95-21
Minneapolis Community
Information Management
34.5
$100,000
$4,492,500
Development Agency
and Reporting System
73
SS-95-12
Anoka County Job Training
Computerized Employment
34.5
$100,000
$4,592,500
Center
and Job Bank
74
SS-95-21
City of Willmar
Aquatic Services and
30.25
$10,000
$4,602,500
Training
75
CP-95-20
MN DOT Metro Division
Planning for the Future of
29.67
$30,000
$4,632,500
Trunk Highway 7
Average Score
49.4
ISTEA Pro'cct Submittal Form A+TTACHFIE IT 6
October, l C-_
Mn/DOT State Aid District #3
RD!MPO Old 7W
Route No. Odean Ave (CSAH37-CSAH39)
Oroject No. MSA105
Agency __ City of Otgego
Dave
Functional Classification _Maj or Collector
Project Enginee, Lawrence G . Koshak , pE
—,_Lity ngl neer
r1rt Description (include proposed construction year, limits and project length):
Teconstruction of 2.26 miles of existing street
ropose construction year is 998-99. Existin
wi propose to e ur an section. Street is w
of the City.
Is this project a New Roadway? Y N. (circle one) If yes go to question "N".
between CSAH37 and CSAH39.
street is rura section
thin the ur an service area
Ranking Criteria
iJrEirt
Rtjrgl
BEidge
Existing
Proposed
Existing
Proposed
Existing Proposed
A. Surface Condition:
Bit.
Bit.
-Bituminous or Concrete Surface
-Age of Surface (last overlay)
1984
B. Structural Capacity:
-Deficiency from Standard (tons)
9
10
C. Roadway Curb to Curb Width:
-Deficiency from Standard (ft.)
n/ a
44
D. Surface Lane Width:
-Deficiency from Standard (ft.)
E. Roadbed Grading Width:
-Deficiency from Standard (ft.)
F. Alignment/Profile Deficient from
Standard for Design Speed? (yes or no)
yes
Design Speed:
Gt7iciency from St�.=?ard-(mph) -
H. Turn Lanes:
-Are there adequate left turn lanes?
no
-Are there adequate right turn or bypass lanes?
no
I. Drainage:
-Design Rainfall Event (yrs)
10
J. Traffic Controls:
_Arc C T.cf Signa! = o__: , , ,N
. :hcr.. , . f is .. y,,...a c- :hi.. ..,pec: � �Y, � 1)
no
-Are there Street Lights on this Project?(Y/N)
-Are there Railroad Crossing Improvements
on this Project? (YIN)
no
K.:nsiopes:
-
-Are the inslopes deficient? (yes or no)
-Are there obstructions
in the clear zone? (yes or no)
L. Bridge Sufficiency Rating:
M. Exletf7g Traffic Volumes:
1683
N. 20 Year Traffic Volumes:'
2.693
o: Bridge Detour Lensth:
P. Accident Rate (ave. for last 3 years)
in accidents/million vehicle -miles:
o. Highway System: CSAH39
Minor
Arterial
-Connecto to Roadway with CSAH3
Major Collector
Functional Classification of
-Is this an Intercounty Route? (yes or no)
-Is this Route signed? (yea or no)
R. Coot Estimates:
-Federal Shcro ct Cz:net. Coeto !
$ 1,120,960
-Local Share of Const. Costs
,24
-Total Const. Costs
i ,
-Total Const. Cost per Mile
6 20
, 000
.I9.
LEGEND
'V FUNCTIONAL CLASSIFICATION
+o a ~ Census -designated
Q
LD
2
Omar
.I9.
LEGEND
'V FUNCTIONAL CLASSIFICATION
+o a ~ Census -designated
Urban Area Soundar t e �l':d► 46r?rl
Interstate Highway
Other Freeways / Ex
Other Principal Ar
Minor Arterfals--
Major Collectors - U
:7f.............:'rYl:x7lld�
:.:.:.:.:..............................:. .
Minor Cc1Iectors oyi`::
(all future routes colar-dashed)
OFFICE OF INVESTMENT MANAGEMENT AUGUST. 1992
Revtsed January 27, 1993
Rev13edAugust 11.1993
Corr. November 19, 1993
Revised February 3. 1995
Revised December 20. 1995
Q
LD
2
Urban Area Soundar t e �l':d► 46r?rl
Interstate Highway
Other Freeways / Ex
Other Principal Ar
Minor Arterfals--
Major Collectors - U
:7f.............:'rYl:x7lld�
:.:.:.:.:..............................:. .
Minor Cc1Iectors oyi`::
(all future routes colar-dashed)
OFFICE OF INVESTMENT MANAGEMENT AUGUST. 1992
Revtsed January 27, 1993
Rev13edAugust 11.1993
Corr. November 19, 1993
Revised February 3. 1995
Revised December 20. 1995
REGIONAL SIGNIFICANCE/PLANNING FACTORS QUESTIONNAIRE
Applicants requesting federal aid transportation funding for their local road and bridge projects must review each
of the questions below and only respond to those which apply. The Central Minnesota Area Transportation
'artnership (ATP) will use the responses from this questionnaire in awarding any additional points to the
proposed project's technical score (to be calculated from the information provided in the ISTEA Project Submittal
Form). The resultant scores will then provide a basis in setting a regional priority for the proposed project.
Applicants are informed that their projects will be prioritized with other candidates requesting federal aid by the
Regional Development Commission or Metropolitan Planning Organization located in the region where the
projects are proposed. * In Region 7W, Mn/DOT District 3 staff will assemble a committee made up of local
officials from the region to perform this function. The regional transportation priorities will then be forwarded
to the ATP for consideration in the Area Transportation Improvement Program.
1. Please identify any of the facilities listed below that are located within five miles on the same road where
your proposed project is planned: (Check all that apply.)
Airport
Park & Ride Lot/Carpool Facility
X Bicycle Facilities (bike path, bike lane, etc.)
Terminal Connection (bus, truck, rail)
X Pedestrian Facilities (sidewalks, etc.)
Other. Please specify
Does your proposes project include facilities to accommodate bicycles (bike path, bike lane, etc.)?
X Yes a No
3. Is your proposed project located along a fixed route of a county or community-based public transit system?
Yes X No
Please respond to the next question only if your project involves the replacement or rehabilitation of a bridge.
Other applicants please skip to Question #5.
4. Does the project involve improvements to a federal off -system highway bridge?
Yes No
5. Other than your local government, what other financial sponsors have contributed to the funding of this
project? Do not include standard cooperative agreements with Mn/DOT.
State
County
City
Township
Private
X— Other. Please specify Municipal State Aid
Please list all of the public and private organizations from above that have made financial contributions
toward your project.
none
Regional Significance/Planning Factors Questionnaire
Page 2
7. What forms of public participation were used in the development of your proposed project? Please check
all that apply.
Public Hearing
Public Referendum
Public Meetings
Open Houses/Informational Meetings
Focus Groups
Citizens Committees
Newsletters
8. Please check any of the facilities listed below that your proposed project provides direct access to: (All
facilities checked must be located within five miles on the same road where your project is proposed.)
Employers Over 100 Total Employees
Commercial Grain Elevator
Raw Materials Processing/Manufacturing
Active Quarry Operation
Established Industrial Park
Emergency Care Facility (Hospital or Clinic)
Solid Waste Facility
State, Regional, or County Park
Schools (University, College, High School)
Resorts/Campgrounds Over 100 Units
Other. Please specify
9. Please indicate the level of access the road, where your project is proposed, provides to the facilities you
identified above (check all that apply).
Project located within five miles of the facility on the same road
Project only route to facility
Project located within one-half mile of facility not on the same road
TO BE COMPLETED BY MnDOT
List the total amount of federal funding that the applicant has received or is programmed to receive for the
past five years.
Indicate the percentage of federal funding that the applicant has received or is programmed to receive for the
past five years with respect to the region's share of this funding over the same period of time.
rspfquca.sjv
AINKE, N.?ONAN; GROTE, SMOLEY; DETER, COLOMBO, ' �„ r r,3 �' u U' - -;
W14NT, VON KOAFF, DEG/OVANN4.AND HOBBS, LTD Al
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(612) 251-6700-Fa(612) 656-35
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� 17 1996 ,r+� .
')
1
f,ryj x..,.t
1 k'r"i'•.c S tt t '�
Elaine Beatty
City Clerk/Zoning Administrator
8899 Nashua Avenue
D. Michael Noonan - '
Elk River, MN 55330
Gerald R. Grote
William A. Smo/ey' Re: Our File No. 10734.001 ,
Kurt A. Deter
Dear Elaine,
Barrett L. Colombo
Enclosed find a copy of an article which appeared in theSt. Cloud Times yesterday.
James. a Want While this applies to S.t. Cloud, it might work for Otsego as well. Maybe you could
Gerald W. Von Korff "piggy-back" tht is bill and therefore reduce some of the ground breaking steps.
, r+, f 3ygR�i • :w r t�ht q.r ri f - s� - �
'! �.� .�� ;3','Et�- � d' 'TSrr. ��' �:✓„ ear �'.4 �y,. 1
°egi°vanni If you would like to discuss this further or want me{ to look into this, feel free to give
1 me a call. 1 '1'�4,0",� t -•U GP"y( kf.xi -. tiJ .LL ; ' •, 1 ..
TL"' A 0 � #• �iE 1
Sharon G. Hobbs , + +4{
David J. Meyersz' Sincerely,
' 7 J .mss r q
John J. Meuers +-'+
RINKS-NOONAN ' Y
Roger C. Justin'
r
John J. Babcock
Jill A. Pinkert
By A
Igor S. Lenzner' Ger'd W. Voll :KQ:ff'
Gary R. Leistico .. JVK/df
Nora L. Klaphake
a Enclosure
Roseann T. Coons
Orrin V, Rinke _
of Counsel
'rifted to Practice Law ... - - ... . ,.
in InoVana
1796
Certified by the 1...
ZReal Property Law Speaalist F011796
1\DATA\10734.001\LEBD147A DF_ - - - - -. -
Minnesota State Bar Association -
3Admitted to Practice Law -
in Wisconsin
4Admitted to Practice Law
in North Dakota L
4 hopeful
and endorse a candidate for the District 14 state
Senate seat.
:ed his intention's last ted 'to lynn, then here, at the last
;aid he never sought minute, I came along arid filed for
iorsement during his office," he said.
His campaign is under way now, he
)t of people here who
use they had commit -
Please see DFL, 2A 0-
i hostages
iovich of the Federal
id a special task force
.-he report that work-
[ and taken away on
yn destination.
iistry in Moscow said
eri 15 seriously
i1or
wounded and an unspecified number
captured Monday. Four Russian service-
men were killed and at least 20 wound-
ed during two days of fighting.
The dazed former captives were held
under guard in a nearby village and
interrogated to make sure they were not
rebels posing as hostages.
Tim TODAY
Advice................9A
Births ..................4A
11A
Business .............5B
Classified ...........
iB
Comics .............10A
B
Lifestvle ............6A
Nation .................6B
Opinion ............
11A
People ................9A
Scoreboard
........2B
Sports..................1
B
State ..................?A
Growth
Opatz lands
compromise
on area's
growth dill
Redrawing jurisdictions
possible under plan
By John Welsh
TIMES STAFF WRITER
ST. PAUL — State Rep. Joe Opatz
said Monday he has reached a compro-
mise on his bill to study St. Cloud's
growth, and the possible need for con-
solidation of area jurisdictions, that
should draw the support of Republicans
and local officials.
. The St. Cloud DFLer had considered
introducing a bill
requiring the St. T EGIQLA'1'U�{
Cloud Area Plan. L Vii _
ning Organization 9s
to do such a study,
but under the new JONES
version, the bill
only would request GVIK
such a study be
submitted to local
lawmakers. The changes should ensure
bipartisan support and greatly increase
the chances of passage in this year's leg-
islative session, which begins today.
"Part of what this is about is continu-
ing to apply modest pressure on local
officials to continue to address these
issues," Opatz said.
The APO is made up of representa-
tives from 14 area townships, tides and
counties. While the agency has mostly
dealt with transportation issues during
its 30 years, in the past five years it has
expanded to other issues of mutual con-
cern, such as growth -related issues.
While the APO has formally opposed
Opatz's bill before, Executive Director Bill
Hansen said he expected die removal of the
mandate in the bill will allow the APO to
support it. The APO last year voted to do a
needs -assessment study that is to look at
many of the issues Opatz's bill addresses.
"He keeps our feet to the fire,"
Hansen said. "He keeps us focused on
the issue." The APO study, which
should be done in fall, will survev area
jurisdictions to see what type of plan-
ning is done and what type of coordina-
tion is taking place. Hansen said lie
hopes other nongovernmental organi-
zations, such as the Central Minnesota
Initiative Fund and the St. Cloud Area
Chamber of Commerce, also will take
T1 IT
Opatz's bill requests that the AP(
look into what type of government stmt
ture could address regional issues ii
Central Minnesota. It also asks tha
redrawing county lines be examined t(
see if St. Cloud could be placed in on/
county instead of the current three.
Opatz predicted that other bills to be
considered this session will look a
regional planning issues starenvide an(
that it was important for Central Ntin
nesota to take a leadership position or -
the issue. "I think the state will be more
active, and that's why it's important for
us in Central Minnesota to move for-
ward," he said.
Sen. Dave Kleis, R -St. Cloud, said lie
was willing to sponsor Opatz's bili non
that it has changed :He said it was impor-
tant that solutions come from local level.
"If anything happens it should come
from this area," Kleis said. "There is a
desire to cooperate, but I want to see it
come from the local area on up instead
of from the top down."
Conduct grabs spotlight
ST. PAUL (AP) — The opening day
of the Minnesota Legislature is tradi-
tionally ceremonial and almost festive.
Not this year, when lawmakers expect
to chastise members who broke laws
and embarrassed the institution.
Both the House and Senate were
scheduled to convene at noon today.
Beforehand, rules committees in both
chambers were expected to consider
penalties recommended by ethics pan-
els. Lawmakers facing possible punish-
ment. DFL Rep. Bob Johnson and Sens.
Kevin Chandler and Sam Solon.
AGREEMENT TO PROVIDE LEGAL SERVICES
The purpose of this agreement is to document the terms and conditions of legal
services between Andrew J. MacArthur, and the law firm of Radzwill & Couri, Attorneys
at Law (hereinafter referred to as the "attorney") and the City of Otsego, Minnesota
(hereinafter referred to as the "city"). The attorney will perform the following legal
services as requested on a time schedule appropriate to the requirements of the City:
General Legal Representation
Attend Staff meetings, other City committee meetings, Commission
meetings and special Council meetings;
2. Draft ordinances, resolutions and correspondence as requested;
3. Meet with and advise the City Council, City Clerk, and other designated
individuals on legal matters;
4. Review or draft, as requested, municipal contracts and joint power
agreements;
5. Research and submit legal opinions on municipal or other legal matters;
6. Review bond and insurance requirements for City contracts or activities;
7. Prepare reports on the status of City litigations or as requested by the City;
Review documents submitted by bond counsel involving the issuance of
debt or debt -related instruments and provide opinions as required;
9. Represent the City in the acquisition or sale of properties, property/
easements for public improvements, parks and the like;
10. Provide periodic written updates on new State or Federal legislation or
judicial holdings impacting upon the City and suggest action or changes
in the operations or procedures to assure compliance;
11. Review, monitor and follow-up on the status of claims that are being
handled by the City's insurance carrier or assist in the initial filing of
claims against others who have damaged City property. In the event
the actual collection of claims from other involve litigation or defense
of the City which is not handled by the insurance carrier, then it would
be covered under the terms of litigation fees and rates.
13. Other representation from time to time as requested by the City.
H Litigation and Other Legal Matters
A. Litigation or administrative hearing services.
B. Eminent domain proceedings.
C. Special assessment appeals.
D. Representation of the Economic Development Authority, either
general representation or services for developers regarding
development contracts or financial agreements.
E. Development work, which can be billed to the landowner
or developer.
14. Additional Services. The City agrees to use the attorney for all legal
service related to development contracts (except the work that requires
the use of bond counsel); special assessment projects in which the attorney
will prepare or review project procedures, and eminent domain projects.
III. Fees
The attorney will perform the service listed above under general legal representation and
litigation matters as follows:
A. A fixed fee of $200.00 per regular City Council meeting including
preparation work. If it appears that the time devoted to client matters as
defined under general legal representation above will exceed twenty
hours per month, the City and the attorney shall review the work load
and negotiate a resolution acceptable to both parties. The time spent
for general legal representation work at the following hourly rates:
Principal attorney $ 85.00/hour
Paralegals, Data Research $ 48.00/hour
B. Time devoted to matters listed under Litigation and Other Legal Matters
for the City will be performed at the following hourly rates:
Principal attorney $100.00/hour
Paralegals, Data Research $ 48.00/hour
C. Time spent performing legal work for the City which is billed to and
paid for by a third party (such as an insurer or developer) also
time spent performing legal work in regard to public improvement
projects will be performed at the following hourly rates:
Principal attorney $100.00/hour
Paralegals, Data Research $ 48.00/hour
IV. Expenses
Charges for necessary expenses incurred in travel, lodging, meals and long distance
telephone calls will be payable by the City.
IV Billing
Fees for services provided under the hourly rates described above and for covered
expenses shall be due and payable within thirty (30) days following receipt of the monthly
billings. The monthly billings will itemize time expended in one tenth (1/10) of an hour
increments for services rendered and define the reimbursable expenses incurred.
V. Duration
This contract shall become effective January 1, 1996 and shall continue for a period of one
(1) calendar year following that date. If the attorney determines that it is necessary to
expend more than twenty (20) hours per month in order to provide quality legal services
for those items listed under General Legal Representation, he shall advise the City. The
City and the attorney shall then review the work load and negotiate a resolution acceptable
to both parties.
VI. Conflict of Interest
In the event of any conflict of interest as set forth in the Rules of Lawyers Professional
Responsibility regarding representation of the City, the attorney shall notify the City at the
earliest possible time after the firm becomes aware of the conflict, or potential conflict, of
the same.
VII. General Matters
The attorney shall not assign any interest in this contract and shall not transfer any interest
in the same without the prior written consent of the City.
The firm certifies that it will comply with all affirmative action/equal employment
opportunity requirements of the City and shall not discriminate under the contract against
any person in accordance with Federal, State and local regulations.
ACCEPTANCE
The above agreement is hereby accepted by the City of Otsego this day of
February, 1996.
By:
Norman F. Freske, Mayor
Attest:
Elaine Beatty, City Clerk
The above agreement is hereby accepted by the law firm of Radzwill & Couri this
day of February, 1996.
Radzwill & Couri, Attorneys at Law
By:
Partner
Andrew J. MacArthur
CITY OF OTSEGO
RFQ1TFST FOR COUNCIL ACTION
AGENDA SECTION:
DEPARTMENT: MEETING DATE
10.COUNCIL ITEMS:
Jan.22,1996-6:30PM
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
10.6. City Clerk's
Update
Elaine Beatty
City Clerk/Z.A.
10.6.
Background:
This item has been added to the Council Agenda to keep the Council informed. This is just
for the Council's information.
1. I discussed with Christine, the executive director of the State Municipal Board the appointments
for the Chair and Committee to work on Consolidation. She said they will be busy with the Legislature
so will probably appoint the Committee to work on Consolidation and Chair by the first of February.
2. We have made the cut for the first stage for funding for Cooperation in Planning the Sewer treatment
plant for the SE area of the City. I have had Carol copy the information from the State of Minnesota
Board of Government Innovation and Cooperation. Our next step would be to decide if we want to
submit a more formal application. Deadline for this has been extended to: 5:OOPM on Friday, March
22, 1996. We have asked for $50,000.00 and the City of Otsego is 457 with 43.25 points.
3. The Adm. and Public Works Staff are working on a recommendation to the Council regarding
change to the Personnel Policy for the City. (We have had one meeting and our next meeting is
scheduled for January 23, 1996 - 9AM).
4. The Next Sewer Sub -Committee Meeting has been scheduled for February 8, 1996 at 7PM at the City
of Otsego.
Thanks,
Elaine
CITY OF
O
TSEGO
;99 Nashua Avenue N.E. ON THE GREAT RIVER ROAD (612) 441-4414
Elk River, MN 55330 Fax: (612) 441-8823
January 8, 1996
Wright County Board of Commissioners
10 - 2ND Street NW
Room 114
Buffalo, Minnesota, 55313-2162
RE: WETLAND CONSERVATION ACT (WCA) OF 1991
Dear Sirs:
The City of Otsego administers the WCA within its corporate boundaries. This is an
area equivalent to greater than 4% of Wright County. During the year of 1995,
Otsego expended $8,541.11 administering the WCA. This amount constitutes both
direct City employee costs as well as consultant fees. We are aware that Wright
County receives a block grant for 50% of the cost of administering the WCA within
the County. Because Otsego shares in a portion of that administrative burden, we
are requesting that a portion of the block grant be distributed to the City of Otsego.
At 50% of the administration costs ($8,541.11), this would equate to $4,270.56.
These administrative costs can be verified from our records, should that be
necessary.
Please review this matter at your earliest convenience, and do not hesitate to call if
there are any questions or concerns.
Sincerely,
CITY OF OTSEGO
NORMAN F FRESKE, MAYOR
eb
CC: Lawrence G. Koshak, PE
Elaine Beatty - City Clerk
Barbara Cobb, Board of Water and Soil Resources
Hanning Committee
1A)Y BIGGER BEN [ON COUNT,'
Ili 1 t )LII)RICK SIIERBURNE COUNTY
l ILNNIr MOELLER WRIGHT (_OLINI Y
\t VIN IZINGSMUTH SrEARNS COUNTY
In VE LYLSTRA WRIGHT COUNTY
1.11 1 (PJIVLRSITV Of MINNE50IA, INCLUVING 1111. MINNESOTA
�, I LN51ON SERVICE, 15 COMMITTED TO TIIE POLICY TIIAT ALL
IIS(SNS SIIALL IIAVE EQUAL ACCESS TO ITS PROGRAMS,
i.\G II.I TIES, AND EMPLOYMENT WITHOUT REGARD 10 RACE,
11 ()R, FREED, RELIGION, NATIONAL ORIGIN, SEX, AGE, MARITAL
1 A I ll';, DISABILITY, PUBLIC ASSISTANCE STATUS, VETERAN
i A I LIS, OR SEXUAL ORIENTATION.
Maa"ppi corridor Cheater
bdenalon CjItices
Benton County
161 -4th Avenue
Foley, NIN 56329-0247
(612)968-7214
Sherburne County
Sherburne County Government Center
13880 1lighway 10
Elk Rivtr, MN 55330-0311
(612)241-2720
1-800-4 0-5236
Stearns County
Midtown Square
3400 Fit st Street North, Suite 400
St. Cloud, MN 56303-4000
(612)255-6169
1-800-4 50-6171
Wright County
10 NW Second Street
Room 11130
Buffalo, MN 55313-1193
(612)682-7394
1-800-362-3667
MINNESOTA EXTENSION SERVICE
UNIVERSITY OF MINNESOTA
MISSISSIPPI CORRII" CLUSTER
Local Govemment Forum -1996
POWER is th
PEOPLE
Friday, February 16, 1996
8:30 AM -3:00 PM
$20.00 per person
Registration is limited
Holiday Inn
37th Avenue and West Division
St. Cloud, MN
Sponsored by:
Minnesota Extension Service Offices of
Benton, Sherburne, Stearns
and Wright Counties
Horning Se -)ns
NELCOME Lt. Governor Joanne Benson and
senate Majority Leader Roger Moe will share
heir visions on involving people as the way to
address the issues facing us today: "In cities
ind communities across America citizens must
vork together building bridges between people.
Ne need places where there are more barn-
aisers than there are barn -burners, where we
:onnect our idealism with public policy. This
)fFers us our greatest hope and our biggest
,hallenge."
fhree pilot sites from the statewide Active
--itizenship Initiative will share their visions and
process to date:
West Central MN Initiative to engage,
;mpower and hold citizens accountable for
telping make funding and service decisions at
he local level.
Wabasha County Agricultural Society
Initiative to engage citizens in stragegic
planning toward improving the community
spirit of their county fair and establish a new
ind effective organizational vision for the
Future.
Northwest MN Civic Health Initiative to
stimulate citizen involvement in shaping health
rare policies and practices in the NW part of
[lie state.
Questions and answers as you develop ideas on
how/where you can involve more citizens in
public decision making.
Afternoon Sessik-
(You may attend two)
The SUSTATINABLE COMMUNITIES PROIECI, funtrd by
the Central MN Initiative Fund, offers resources and assist411ce
to communities to develop strategies for community development
which are sensitive to the economic, environmental and social
needs of that community.
-Presented by Jennifer Melbye, Consultant, Central MN
Initiative Fund, Sustainable Community Pmjcct
School, Family, and Community Partnerships result in higher
academic achievement and a lower incidence of bchnvioral
problems. This workshop will cover the 6 types or school
partnerships and how these can be supported by the comnnnity.
Examples will be shared.
-Presented by Minnell'l'ralle. Extension Educator, Fam6
Development, Mississippi Corridor Cluster, and
-Charlie Blesener, Director of District 728 Community
Education
• _ :11111:011
Hear directly from youth about their experiences and visions of
involvement in decision making in their communities.
-Panel Presentation by area youth, and Darrol Bussler, faculty,
Mankato Sate University, Youth On Boards and Councils
Network
This workshop will focus on state fiscal policy reforms being
discussed in the 1996 session of the legislature and how they
may effect you. Participants will be asked to discuss the
principles upon which various reform proposals arc being
developed and gauge the implications of them for your
jurisdiction.
-Kent Gustafson, Community Resources Educator, Minnesota
Extension Service
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Claims List for Approval
H G WEBER OIL COMPANY FUEL OIL AND GAS 01/19/96 1257 670.
ucuc
PUBLIC EMPLOYEES RETIREMENT FUND, PAY_•
rrcr-Iluv i+ -1
113/96 01/19/96 1260 782_
95 PAYABLE -OXYGEN
01/19/96
1240
CLAIM
TOTAL
95 PAYABLE -DECEMBER SERVICES
01/19/96
1241
7,786
01/19/96
01/19/96
1232
1233
479.E
2.030,E
95
95
PAYABLE -REPAIR BASE RADIO
PAYABLE -PART PAY FEASIBILITY STD
AUDIO COMMUNICATIONS
30NESTR00, ROSENE,ANDERLIK & ASSOC
:ORROW TRUCKING
:ROW RIVER FARM EQUIPMENT
95
95
PAYABLE -DECEMBER RECYCLING
PAYABLE-SOLTS,PINS,NUT,BEARINGS
01/19/96
01/19/96
1235
1236
1,15;..:
82.E
HAKANSON ANDERSON ASSOC INC
95
PAYABLE -DECEMBER SERVICES
01/19/96
1238
9,678.;
H G WEBER OIL COMPANY FUEL OIL AND GAS 01/19/96 1257 670.
ucuc
PUBLIC EMPLOYEES RETIREMENT FUND, PAY_•
rrcr-Iluv i+ -1
113/96 01/19/96 1260 782_
95 PAYABLE -OXYGEN
01/19/96
1240
NORTHERN AIRGAS
WRIGHT COUNTY SHERIFF'S DEPT
95 PAYABLE -DECEMBER SERVICES
01/19/96
1241
7,786
95 PAYABLE -4TH OTR MAINT.CONTRACT
01/19/96
1243
80.
XEROX CORPORATON
87 G.0-BOND,-PRIN. & INT.
01/19/96
1245
45,625.
AMERICAN BANK
DISPOSAL SERVICE
JANUARY RECYCLING
OFFICE SUPPLIES/PAPER
01/19/96
01/19/96
1247
1248
53.
350:
_ CASCADE OFFICE PRODUCTS
GENERAL
DJ'S TOTAL HOME CENTER
LIGHT,ELECTRIC SUPPLIES SALT
01/19/96
1250
66._
GARBAGE SERVICE
01/19/96
1252
1253
X102.
126.
r01/19/96
APLANT SANITATION INC
M R SIGN
ROLL UP SIGN
MN IMAYORS ASSOCIATION
96 MEMBERSHIP
01/19/96
01/19/96
1255
1256
20
117..
17.
MINNESOTA MUTUAL
FEBRUARY PREMIUM LIFE & STD
H G WEBER OIL COMPANY FUEL OIL AND GAS 01/19/96 1257 670.
ucuc
PUBLIC EMPLOYEES RETIREMENT FUND, PAY_•
rrcr-Iluv i+ -1
113/96 01/19/96 1260 782_
Claims List for Approval
Fai
CLAIM TCTA
BANK OF ELK RIVER F ED.WITH,S5,MEDICARE.PAY 12/30/95 01/19/96 1261 2,129.
. .. . . .......
.., . ... .. ....... .4
WXN
icmA RETIREMENT TRUST DEDUCTIONS - 12/30/95 PAY PERIOD 1262 300.
PUBLIC -EMPLOYEES RETIREMENT FUND PAY PERIOD ENDED .12/30/95 01/19/96 1263 715.
DEDu CTI74AY PERIOD
1/13/96
01/19/96,1264
110-
STATE CAPITAL CREDIT UNION -
DEDUCTION PAY PERIOD
12/ 30/95
01/19/96
1265 100.
STATE CAPITAL CREDIT UNION
SSME-01
-3
D. W1 I CARE
tSRNK ut-
q9 7y
Q
X4,
=67
Pus nut FUND DEDUCTION -JANUARY MONTHLY
PUBLIC EMPLOYEES RETIREMENT
01/19/96
1268 87.
q9 7y
X4,
Z4
01