02-12-96 CCCITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION DEPARTMENT MEETING DATE 11
Consent Agenda
'EM NUMBER:
6.1
BACKGROUND
2-12-96
ITEM DESCRIPTION: PREPARED BY:
Capital Equipment Purchase Judy Hudson DC
6.1. a.
The 1996 Budget budgeted $1,200. for a paper shredder. Through our vendor, Boise Cascade,
we can purchase the Fellowes Powershred 380 Paper Shredder for $1,200. It lists out at $2,099.
A full one year warranty on the entire machine with a five year warranty on the cutters.
Attached is information on the proposed purchase. A 15 inch wide throat is needed to
accommodate the column computer paper.
6.1. b.
The 1996 Budget budgeted $1,029 for a 10 Drawer Steel Flat File. This would be purchased
through our vendor, Boise Cascade, for this price. This File would be used to store plat maps.
STAFF RECOMMENDATION
The Administrative Staff Committee approved both requests at their February 5, 1996 meeting.
Final approval is needed by the City Council for these purchases.
Thank you.
19%
CAPITAL EQUIPMENT
REQUEST
Administration:
Emergency Preparedness:
Siren $ X00'00
Historical Society:
Copy stand & Used Camera $ 300.00
Photo Storage Fits 250.00
Flat File (10 drawer -46 x 36, with base) 1•000•00
Book Case 100.00
Street Maintenance:
Trailer $ 7,500.00
Truck Motor 6,000.00
Reserve for Salt Shed 5,000.00
Total Capital Equipment $35,910.00
$ 1,029.00
10 Drawer Steel Flat File
Wire Roll File
68.00
3 - 4 Drawer Legal File @ 129.00 each
387.00
Lock for File Cabinet
20.00
Frames for File Cabinet (Hanging)
16.00
Paper Shredder
1,200.00*
Computer - Office Clerical
1,500.00
Computer - Software
7,500.00
(Fm/Payroll/Permit/Spreadsheet)
Emergency Preparedness:
Siren $ X00'00
Historical Society:
Copy stand & Used Camera $ 300.00
Photo Storage Fits 250.00
Flat File (10 drawer -46 x 36, with base) 1•000•00
Book Case 100.00
Street Maintenance:
Trailer $ 7,500.00
Truck Motor 6,000.00
Reserve for Salt Shed 5,000.00
Total Capital Equipment $35,910.00
;R
'event over-
• overloads,
ed. 7.5 lbs.
.$90.64 EA
FELLOWES
All Fellowes Powershred Office Series shredders feature one
piece hardened steel cutting cylinders, and a full one year war-
ranty on the entire machine with a five year warranty on the
utters.
NEW POWERSHRED 220 STRIP AND
CROSS CUT SHREDDERS
Ideal for small offices. Features automatic start and stop, thermal-
ly protected motor, shredding speed of 25 feet per minute, 9" entry
mouth, accepts staples and small paper clips, fully enclosed waste
container, automatic shut off and light indicator when waste con-
tainer is full. U.L. listed. Strip style shreds up to 10 sheets per pass
into %:" strips; 1250 sheets per day. Cross Cut style shreds up to
six sheets per pass into 1/,2" x 1 " particles, 600 sheets per day. 21'/1'
H x 14'/1' W x 11'/." D. Gray, 25.5 lbs.
strip Style .................... K638221 .............. $ 799.00 EA
Cross Cut Style ............... K638225 ............... 1,099.00 EA
O.VEIV POWERSHRED 320 STRIP AND
CROSS CUT SHREDDERS
Ideal for medium size offices. Features automatic start and stop, '/.
H.P. thermally protected motor, cutting speed of 32 feet per
minute, extra wide 10" throat accepts 80 column continuous com-
puter forms, accepts small paper clips and staples, automatic shut
off and light indicator when waste container is full. U.L. listed.
Strip style shreds up to 16 sheets per pass into '/." strips, 7,680
sheets per day. Cross Cut style shreds up to 10 sheets of paper per
pass into %" x 1 W' particles, 4,500 sheets per day. 27'/." H x 17'/:"
W x 13'/." D. Gray, 60 lbs.
Strip Style .................... K638320 ............... $1,499.00 EA
Cross Cut Style ............... K638325 ............... 1,899.00 EA
SHREDDERS
B NEW POWERSHRED 380 STRIP AND
CROSS CUT SHREDDERS
Ideal for medium to large offices. Features automatic start and
stop, Y. H.P. thermally protected motor, a shredding speed of 32
feet per minute, 15" wide throat accepts continuous feeding of 132
column computer paper, accepts staples and small paper clips,
automatic shut off and light indicator when waste container is full.
U.L. listed. Strip style shreds up to 16 sheets per pass into ''h"
strips, 7,680 sheets per day. Cross cut style shreds up to 10 sheets
per pass into ''/W" x 1 W' particles, 4,500 sheets per day. 33'/:" H x
21 W' W x 16" D. Gray. 80 lbs.
Strip Style .................... K638380 ............... $2,099.00 EA
Cross Cut Style ............... K638385 ............... 2,399.00 EA
0 NEW POWERSHRED 480 STRIP CUT PAPER
SHREDDER
Ideal for high volumes of standard document and continuous com-
puter forms (up to 132 columns) shredding. Features automatic
start/stop, 16" wide throat, built in paper trays, heavy duty '/ H.P.
motor, shreds up to 24 sheets per pass into'/." strips (28,800 sheets
per day) at 40 feet per minute, automatic shut off, indicator light if
machine jams or the waste container is full. U.L. listed. 35'/" H x
23%" W x 18W' D. Gray. 124.25 lbs.
K638480..............................................$2,899.00 EA
!d pricing on all cataloged Items.
767
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
DEPARTMENT MEETING DATE
6. Consent Agenda
2-12-96
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
6.2
Facility Use Permit/Agreement Judy Hudson DC
BACKGROUND
relpA
Attached are my recommendations for changes to the City Hall Use Permit and Rental
Agreement.
If approved, these changes will be effective immediately for all rentals booked after February 12,
1996.
STAFF RECOMMENDATION
The Administrative Staff Committee approved the changes at their February 5, 1996 meeting.
Final approval is needed by the City Council.
Thank you.
OTSEGO CITY HALL
8899 NASHUA AVE NE
OTSEGO MN 55330
441-4414
FAX 441-882.3
CITY HALL USE PERMIT AND RENTAL AGREEMENT
Reservations are to be contracted for by the individual who thereby accept full responsibility. No
reservations can be made without a $200.00 non-refundable deposit. Down payment is not
refundable unless the hall can be rented for the same date. Full rental fee is due 60 days in
advance of the event and is not refundable unless the hall can be rented for the same date.
It is the renters responsibility to set up tables and chairs: arrangements may be made with the
building supervisor. Clean off tables, do not put away. Clean chairs, pick up containers, but it is
not necessary to sweep the floor. All garbage is to be removed from the building and placed in
the dumpster located outside in the parking lot. It will be the building supervisor/custodians
discretion whether additional clean up is necessary, and if so, the cost of same will be deducted
from the damage deposit. If the building or any equipment is damaged, the cost of
repai hall be charged to the renter.
Kitchen facilities, dinner plates, cups and silverware are available. The caterer shall provide
serving dishes, linens, towels, dish soap, etc. Absolutely no dishes, cups, silverware, chairs,
tables, etc., may be removed from the building. If any such items are removed, the cost of same
shall be charged to the renter.
When liquor is served and music is played, a licensed Wright County peace officer must be on
duty for the duration, until the premises is vacated. The cost of the peace officer must be paid in
advance.
Applicant and/or renter is responsible for maintaining order at the function. Applicant/renter shall
carry liability and dram shop insurance coverage in amounts acceptable to the City. If alcoholic
beverages at the function are provided by a caterer, said caterer must hold a valid license for
dispensing alcoholic beverages and shall provide, upon request, proof to the City of dram shop
coverage complying with the limits set forth in the Otsego City Ordinances. If the function is a
private gathering and alcoholic beverages are served applicant/renter agrees that there shall be no
sales, either direct or indirect, at said function. Applicant/renter further agrees that in no case will
he sell or furnish alcohol to persons under 21 years of age.
The music and serving of liquor is to be stopped by 11:45 PM. The premises is to be vacated in
an orderly manner by 1 AM.
No adhesive tapes, tacks, or nails are allowed on any
and/or varnished surfaces. Table decorations are allov
are damaged by the—p
deposit.
ns a charge
r other
rom the damage
The City Hall Assembly Room occupant load is 300 people. Use of the Hall prior to the date of
rental for setting up, decorating, etc., may be done only by approval of authorized City Staff.
Absolutely no alcoholic beverages allowed.
Applicant/renter agrees to abide by all of the above terms and conditions. It is specifically
understood that upon violation of any of those terms and conditions as set forth above, the
City may, at its discretion, terminate this agreement and permit and may at any time terminate the
function if the applicant/renter fails to control the actions of those at the function so as to maintain
reasonable order or allows the terms and conditions of this agreement to be violated.
The applicant/renter agrees to indemnify and hold harmless the City and Owner from any and all
claims, demands, costs, damages, losses, actions, causes of action or judgments arising out of use
of the premises and all costs and disbursements related to enforcement of this provision, including
reasonable attorney's fees. Further, applicant/renter agrees to indemnify and hold harmless the
City and Owner from any and all claims, demands, costs, damages, losses, actions, causes of
action or judgments arising out of the dispensation of use of alcoholic beverages on the premises
and all costs and disbursements related to enforcement of this provision, including reasonable
attorney's fees. The applicant/renter is responsible to pay for any clean up costs or damage in
excess of the damage deposit.
I have received, read, understand and agree to abide by the terms of the Facility Use Policy and
Procedures.
RENTER SIGNATURE DATE
ADDRESS:
PHONE: WK: HM:
ELAINE BEATTY
CITY CLERK
RENTAL DATE: BY:
DATED:
CITY OF OTSEGO
FACILITY USE POLICY AND PROCEDURES
Applications for the use of facilities will be processed and scheduled in the following order:
1. City sponsored events and governmental elections and caucuses.
2. All others on a first come first served basis.
Occasionally, non -city scheduled activities may conflict with events planned by a City program. If
a conflict occurs, every effort will be made to find an alternate facility for the non -city group.
City of Otsego programs have priority of facility use at all times.
"City Premises": as referred to in this document, will include all City owned facilities, buildings,
structures, grounds, parking lots, athletic fields, and vehicles.
All use of City facilities before and after the normal work day, on weekends, vacations and
holidays, is scheduled through the City Clerk's Office. To make application:
1. Obtain a Facility Use Application by calling the City Hall at 441-4414 or
stop by the City Hall, 8899 Nashua Ave NE, Otsego, MN.
2. Your completed Facility Use Application must be received by the City Clerk
at least ten business days prior to planned use.
3. Requests for use of City equipment (i.e. audio visual, extra chairs, tables) as
well as set up times and needs, must be included on the Application.
4. Upon receipt of a Facility Use Application, the City Clerk will verify space
availability and estimate applicable costs.
5. The City Clerk will arrange for custodial services and/or building supervision if
use of the facility occurs at a time when custodians are not on duty, additional
services are needed, and/or the nature of the activity dictates such staffing.
Staffing costs are the responsibility of the user.
I.IABIL.ITY - City of Otsego assumes no responsibility or liability for damage, loss, or
personal injury resulting from non -city use of City facilities.
The individual named on the permit and the group in whose name the permit is issued are jointly
responsible for their use of the facility, and will accept responsibility for the payment of rent
and/or other charges including any damages.
The individual named on the permit and the group in whose name the permit is issued are jointly
required to assume full responsibility for personal injury to any participants or spectators.
Rules and regulations exist to protect the public's investment in Otsego's facilities. The following
rules must be observed by all groups using the buildings/grounds. Failure to do so may be cause
for cancellation of the Use Permit and/or denial of future use privileges.
1. A permit will not be granted for any facility use application, which, in the
judgment of Otsego may be in any way prejudicial to the best interests of the
City. The City of Otsego may modify, deny, cancel or revoke any or all
facility use applications or permits at any time. If violations occur during the
course of any event and are not immediately remedied by the applicant and/or
the applicant's agents or representatives, the City's representative at the function
may immediately terminate the event and revoke the use permit.
2. All local and state ordinances and laws pertaining to use of public buildings
and facilities must be observed. The City also enforces the policies below:
- The use of tobacco in City buildings is strictly forbidden at
all times.
- The possession and/or use of alcohol or controlled substances
on City premises is prohibit at all times, except as specifically
authorized by permit.
- Proof of insurance must be provided prior to the issuance of
any use permit.
3. Adequate adult supervision (21 years or older) must be provided by the group during
the entire use. The group supervisor(s) will be held responsible for compliance with rules,
general behavior and safety. Use is limited to those areas of the building that are
specifically approved and includes the nearest drinking fountain and lavatories.
4. A custodian and/or city building supervisor are present for the protection and
safety of the building and City. Cooperation with these staff members is essential.
5. Equipment brought in and its manner of use is subject to approval by the
City Clerk or the Building Supervisor.
6. The City of Otsego assumes no liability or responsibility for loss or damage to
equipment or personal items belonging to the facility user. Applicant shall indemnify and
hold harmless both the City and the Owner from any such claims.
7. City equipment may be used if advance arrangements have been made with the
City Clerk. Charges for staff time may be assessed, depending on the extent of set-
up and/or take-down needed.
8. All groups shall leave the City facility in the same or better condition in which
they found it, returning all furniture, equipment, etc. to its original order. Charges
for staff time may be assessed, depending on the extent of clean-up needed.
9. If food and/or drink are to be served, this is to be indicated on the Facility Use
Application, and will be permitted only in designated areas.
10. All required permits must be secured in advance of any events at which
alcoholic beverages are served or present. Prior to any function where alcohol
beverages are served applicant must acknowledge that he is aware of possible
statutory dram shop liability or common law liability that may arise due to property
damage, personal injury, death or other damages resulting from the sale of furnishing of
alcoholic beverages. Applicant shall agree, in writing to fully indemnify and hold
harmless the City and owner from any such liability and shall provide proof of both
general liability and dram shop insurance coverage acceptable to the City.
11. A licensed peace officer is required to be present at all functions where
alcoholic beverages and music are available. At all functions where alcoholic
beverages are available and are not sold or furnished by a person or persons holding
a valid liquor, beer, or wine license, there shall be no sales, either direct or indirect, of
alcoholic beverages at that function. There shall be absolutely no sale or furnishing
of any beverages to any person under 21 years of age.
12. "Guidelines For Use of City Kitchens" will be followed in the event of any kitchen
use.
13. City facilities may be rented to churches for worship purposes.
14. Groups or individuals approved to use City facilities may not assign, sublet,
transfer, or charge a fee for the use of the facilities.
15. Groups or individuals using the facilities may display banners, signs, streamers or
any materials of an advertising nature on City premises only during the hours scheduled.
These displays/signs may not cause damage to or deface City premises; and must meet all
requirements imposed by other governmental agencies. No decorations may be tacked,
stapled, or in any way adhered to walls, ceilingsor windows except with an all -
mounting removable adhesive. A supply is availab a Rint City Clerk's office.
16. No event may extend beyond 10:00 PM unless approved in advance by the City
Clerk.
In the event of cancellations or changes in use, the applicant shall notify the City at least 2
business days prior to the scheduled use. The City reserves the right to charge a non-refundable
deposit for activities located in the City Hall.
Rental rates will apply to groups and activities as listed in Categories below. All groups using
facilities are responsible for staff costs (building supervision, and peace officer). In addition,
groups and individuals are responsible for the repair and/or replacement of damage, theft or loss
to the premises resulting from their use.
Groups/individuals using city Facilities are responsible for staff charges resulting from their use.
1. Custodial - could include opening or closing a building, set-up, cleanup or
presence during a time when not otherwise staffed. A two hour minimum charge will be
assessed if a custodian is called to the building beyond normal work hours.
Custodial time is charged at the current hourly rate, including overtime and holiday
pay, if applicable.
2. Building Supervision - placed by the City to protect and oversee the facility and
represent the City. A t our minimum will be charged. The 1996 fee for
Building Supervision is&L&Ober hour.(Subject to change)
CATEGORIES
Determination of rental charge for use of City facilities is based on these groupings:
GROUP
CROUPSCM
TVESE ►1 .: 1 ►FEES
City sponsored events, concerts, board or commission meeting, special hearings and
Community Park Board, District 728 (Elk River), 885 (St. Michael -Albertville) 882 (Monticello)
These groups will not be charged for regular meetings but any other event a staff/supervisor fee
will be charged.
Local tax supported public agencies (at least 75% of participates reside in Otsego).
Local civic, service and charitable groups (at least 75% of participants reside in Otsego).
All groups in B above, when an admission is charged or a donation requested (at least 75% of
participants reside in Otsego).
Local groups of a religious nature for worship, instruction, or admission or donation events.
City residents or groups for private meetings or activities to promote, educate or entertain.
Individuals, private agencies, companies, vendors, business or special interest groups, and non-
profit groups with a regional or statewide clientele, for activities of a commercial, business or
revenue generating nature.
Non -local (originating outside
, civic, service, charitable and
GROUP E
THESE GROUPS WILL BF CHARGED BUILDING SUPERVISORS FEES
Non -service local groups for regular meetings.
Athletic tournaments for which an admission fee is charged or a concession is run, the following
rental rates will be charged. Deposits or prepayments of up to 1/2 of total rental cost may be
required and will be non-refundable.
Locally sponsored, non -area recreation event in which 75% or more of the tournament
participants are Otsego residents - $5 per game.
Locally sponsored, non -city event in which less than 50% of the tournament participants are
Otsego residents - $8 per game.
Non-profit or for profit organization with a regional or statewide clientele - $10 per game.
Non -local organization - $15 per game.
City Hall
Conference Room - per hour
Large Hall (tiled)
Small Hall (carpeted)
Combined Hall
Kitchen _
$ 12.50
$ 15.00
$175.00
$200.00
$175.00
$200.00
$250.00
$300.00
$100.00
$150.00
Peace Officer $90.00 minimum 4 hours $22.50 a hour addnl.
Vvuh—iect to change
Damage Deposit (Tiled, Carpeted, Combined) $400.00
Damage Deposit (Small Conference Only) $200.00
ury Ha11 Souna Jystem 1�1,3.uu
Overhead projector $15.00
Coffee Pot (if kitchen is not rented) $5.00
VCR/TV $25.00
CFNFRAL. INFORMATION
Combined Rooms - 62'X 49" = 3,038 sq ft with 10'4" ceilings
40 - 8' tables, 300 chairs
Kitchen - plates, glassware, silverware for 300 - thermos coffee servers - no linens
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
DEPARTMENT MEETING DATE
6. Consent Agenda
2-12-96
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
6.3
Pay increase for Building Supervisors Judy Hudson DC
BACKGROUND
6.3.
Our Building Supervisors, David Cecka and Lou Luconic, have not received a raise since they
started in 1993. They are currently paid $5.00 per hour. I recommended a fifty cents ($.50) per
hour increase. Their pay comes out of the rental fees.
This was discussed with Elaine Beatty, City Clerk, at budget time.
Both Dave and Lou are very dependable, conscientious and cooperative. They are very
knowledgeable of the mechanics of the building. They do a great job!
STAFF RECOMMENDATION
The Administrative Staff Committee approved the increase at their February 5, 1996 meeting.
Final approval is needed by the City Council.
Thank you.
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION:
DEPARTMENT: MEETING DATE
7. BOB KIRMIS
Feb. 12,1996-6:30PM
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
7.1. Chris Bulow
acres
Sketch plan for PID #118-110-001010 S of #39 and 32
7.2. Heil Perlich Realty, Inc - Comp Plan Amendment as follows:
A. Change
to the immediate Urban Service Area Boundary Line
B. Change
Residential
proposed land use from AG to Low/med. density
Elaine Beatty
City Clerk/Z.A.
7.1. Background:
This sketch plan was presented at the 2/7/96 P.C. Meeting. I have copied the information to the Council
previously on Chris Bulow sketch plan. There is also a letter from Andy MacArthur regarding
development rights on this property. Chris is asking the Council if they support the infill of this
development. It is not currently in the Immediate Service Area and if allowed to develop, the
Immediate Service Line would have to be either moved to accommodate this property, or have it
develop as a PUD, which would keep the line from moving over all the way to the South of this property
(i.e. LuConics, Andy Hybhen, LuVeme Constant and Dean Havel property). The Council will have to
decide if they want the line to move, a PUD, or not develop beyond his present rights. By developing
this property it would vacate all the old townsite plat to the South of #39.
P.C. Recommendation:
After much discussion, the Planning Commission did not vote on this issue as it was just a sketch plan,
but strongly indicated that they would consider development of this property with the reasoning that it
would delete the old townsite plat to the S of #39 and it would infill development. Some of the P.C.
Members did have a problem with the front lot width on six lots less than the 150' and said they would
not support that.
7.2. BACKGROUND:
Neil Perlich Reality, Inc. Comp. Plan Amendment is to pursue a golf course with approximately 200
homes S of Island View Estates on Kadler and a portion S of Co Road #39, with sewer services.
The P.C. had a lot of discussion of all the issues. One member thought this was leap frog development
and out of character for our protected Ag Land Areas and was precedent setting. There was much
discussion of lot size and why allow smaller lot sizes vs 2-1/2 Acre lots. The P.C. seemed not to be in
favor of townhomes or multiple dwelling units. There were a number of neighbors opposed to this
development, but a small number compared to the number of people living there. After much
discussion the P.C. Motioned as follows:
RCA - Council Mccting of Fcbruary 12, 1996 at 6:30PM
7.2. Ncil Pcrlich
-mli : r � i:im , m uu r
B. Richard Nichols motioned to amend the land use plan to read low density residential.
Ing Roskaft seconded the motion. Motion carried with Gene Goenner in opposition.
�i>I il[K17�5is1D1911OFIVI1CoW
Thank you.
Bulow, Inc.
P. O. Box 506
Elk River, MN 55330
January 23, 1996
To: City of Otsego:
Council Members
Planning Commission Members
Staff
Bulow, Inc. is planning to replat a parcel of land owned by Gary Sorensen. We
hope this can be accomplished.
We will vacate all streets necessary and abandon all old lots and blocks currently
existing in the Old Townsite Plat, and bring the plat up to currant platting guidelines.
Our Plan is to create 3 0-3 5 new building sites which will all be, not less than, 1
acre each. With development on both the east and west sides already existing, this would
be an infill situation. I believe this can be accomplished by zoning it P.U.D., which would
not set a precedence for other development in the area.
Attached is a rough sketch of our preliminary layout. Actual lot lines may very,
but this is our basic idea.
If you have any questions or if I can be of any help regarding this plan please call
me at (612)-441-2229.
Thanks,
Chris Bulow
Pres. Bulow, Inc.
03/02/1996 00:19 6124412229 BULOW INC. PAGE 02
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION: DEPARTMENT:
MEETING DATE
8. ANDY MAC ARTHUR Feb.
12,1996-6:30PM
ITEM NUMBER: ITEM DESCRIPTION:
PREPARED BY:
8.1. Review of SF -868 Bill Regarding Feedlots
8.2. Update of LEFCO regarding Appeal on the
Feedlot issue
Elaine Beatty
•
City Clerk/Z.A.
8.1. Background:
I have copied this bill for the Council previously, so you should all have a copy. Vern Heidner and 1
have called around to the LMC and other places to find out where this bill stands. It is out of Sub -
Committee and in Full Committee. It sounds like this bill will not be passed, but we have people
looking out for us as to the status. Andy will give you more information on this and Vern Heidner may
also have some thoughts. The last word I heard was that it will probably not get to the Senate floor.
8.2. Andy will update you on the LEFCO Appeal to District Court and what is happening.
Thanks,
CITY OF OTSEGO
REOUEST FOR COUNCIL ACTION
AGENDA SECTION:
DEPARTMENT: MEETING DATE
10.COUNCIL ITEMS:
Feb.12,1996-6:30PM
ITEM NUMBER:
ITEM DESCRIPTION: PREPARED BY:
10.1 Consider ordering an
planning and development
Planner and Engineer.
outline of a step by step process for
of the SW area of the City by the City
10.2. Discussion of funding for wetland LGU from Wright Co. (set
meeting date)
Elaine Beatty
City Clerk/Z.A.
L(11
Background:
This item has been added to the Council Agenda as the result of information that was discussed at
the Workshop meeting with Dave Licht and Larry Koshak. The thought is that some more information
is needed with regard to the SW area of the City as far as facts Re: Development in the SW area.
The Staff Recommendation is that a study be done by the City Planner and Engineer to gain some hard
facts if the budget can accomodate the amount. The Council may wish us to obtain a quote from the
Planner and Engineer on same. We have budgeted some planning funds, but may need to be creative on
the Engineering portion.
10.2.
Backo�rnd�
This item is in response to a letter the City sent to Wright County regarding some help with the LGU
administration costs, as the County receives a block grant to help pay for Wetland administration.
Pat Sawatzke sent a letter to Norm Freske asking that a date be set to meet with him and the Wright
County Board of Soils and Water (The CC was copied on Pat's letter). Attached is the Wright County
minutes as to what was brought up regarding the City's letter to them.
For the Council's information, I have been calling the 9 -cities & I -Twp who are their own LGU's
and the City of Buffalo, Mert Auger is writing a letter to the County also requesting some funding.
He said he argued with the County when they first implemented the LGU and the County refused to give
them any funding. The City of Cokato was very interested, but said they want to stay on friendly terms
w/Wright Co. I didn't have time to call any more LGU's.
Staff Recommendation:
Set a date to meet with Pat Sawatzke and the Co. Board of Soils and Water
RRD- 5-.96 MON 11:31 AM WRIGHT COUNTY FAX NO. 6126826178 P. I
APPROVED 1.30-96
WRIGHT COUNTY BOARD
MINUTES
JANUARY 23, 1996
The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.
Rose moved to approve the minutes of 1-09-96, seconded by Mattson, carried 5-0.
Jude requested that Item NA2 of the Consent Agenda, 'Approve Budget Committee Of The Whole Minutes" be discussed. He
questioned whether these minutes ate normally approved in the year following when they occurred. Norman responded that
they were. Discussion involved action items included in these minutes. On a motion by Jude, second by Mattson, all vott:d
to approve the Consent Agenda as follows:
-Perf. Appraisals: Carla Nelson, And,; L. Schroeder, Ext.; R. Bonk, E. Pratt, B. Zander, Hwy.; C. Curtis, Michael Erickson,
M. Even, Sheriff.
-Approve Budget Committee Of The Whole Minutes.
-Reappoint Janice Manley to Parks Board. (Mattson)
-Claim, AMC, $15,668.00.
-Overtime Report, Period Ending 1-12-96.
-Sign Approval of Appointment and Oath for Mark A. Erickson, Assistant Wright County Attorney.
-Adjust Right -of -Way Appraisers Salaries for 1996 with a 3% COLA.
Petitions were accepted to the Agenda as follows: Item M5, Aud./Tress., "Request to set a Budget Committee Of The Whole
meeting to discuss year-end financial Information' (Groshens); Item for Consideration d11, "Extend appreciation to KRWC and
WCCO" (Russek); Item for Consid. #12, "State Highway 24" (Jude). Rose moved to approve the Agenda as amended,
seconded by Sawatzke, carried unanimously.
At 9:05 A.M., Tom Kelly, Attorney Division Chief, recognized the Board for their participation, support and approval in hiring
an additional Assistant County Attorney. Kelly explained the impact of having additional staff in the Criminal Division t0 assist
In making Wright County a safer place. Kelly introduced Mark Erickson as the new Assistant County Attorney. Erickson was
welcomed by the Board.
Darla Groshens, Auditor/Treasurer, requested Board authorization for signatures on the contract with the State of Minnesota
for the 1995 Audit performed by the State Auditor's Office. Sawatzke moved to authorize signatures, seconded by Jude, carried
5.0.
Groshens presented a Contract for Deed between Ernest E. Trukki and Wright County for property purchased for the Wright
County Parks system. She said prior discussion on final payment had included whether to fund payment out of the Park
Dedication Fund or out of the Parks Department Budget. Jude moved to fund this final payment out of the Park Dedication
Fund. Motion failed for a lack of second. Sawatzke said the Park Dedication Fund was established within the last few years
and this property was purchased prior to that. The purchase has been budgeted for in the Parks Department budget. In this
way, it would not deplete the Park Dedication Fund if other opportunities came along to purchase additional property for the
Parks system. Jude agreed with Sawatzke, but pointed out that the last time property became available there were no dollars
available in the fund. He felt that funds could then be taken from elsewhere in the budget to fund the purchase. Sawatzke
moved to pay the remaining payment of the contract as budgeted, seconded by Rose, carried 4-1 with Jude casting the nay vote.
Groshens distributed the December Revenue & Expenditure Guidelines and requested that a Budget Committee Of The Whole
Meeting be set to discuss turnover of monies, if any. Sawatzke moved to set a BCOTW meeting for 1-30-96 at 11:00 A.M.,
seconded by Mattson, carried unanimously.
Groshens made a correction to the claims. Dues to be paid to the Association of Minnesota Counties for the County Board were
taken out of the County Coordinator's budget in error. On a motion by Jude, second by Rose, all voted to approve the claims
with noted correction, subject to audit.
The Board received a letter from the City of Otsego in regard to the Wetland Conservation Act (WCA) of 1991. The letter
explained that Otsego administers the WCA within its corporate boundaries, or an area equivalent to greater than 4% of Wright
County. During 1995, Otsego expended $8,541.11 administering the WCA. As Wright County receives a block grant for 50%
of the cost of administering the WCA, Otsego is requesting from the County 5090 of their administration costs incurred, or
$4,270.56. Russek suggested that this issue be referred to Committee for discussion to allow cities and townships to offer input.
Rose said this bad been discussed at length previously, and she did not want to provide false hope to cities and townships of
obtaining a portion of the block grant. Currently, 8 cities and 18 townships have Soil & Water assist in the administration of
FEB- 5-96 MON 11:32 AM WRIGHT COUNTY FAX NO. 6126826178 P. 2
WRIGHT COUNTY BOARD MINUTES
PAGE 2
JANUARY 23, 1996
the WCA; 9 cities and 1 township administer the WCA themselves. Wyman Nelson, County Attorney, said this issue involves
budget implications for Soil & Water. The distribution of funds was made previously on the basis that Soil & Water would
handle the WCA on a County -wide basis. Nelson suggested that a meeting be held to obtain Input from the cities and townships,
and that Soil & Water should be involved. Jude said that it would have been better if Otsego's request had come in before the
budget process, but this issue could be discussed for the future. Sawatzke said his initial concern was to provide service in the
most efficient manner. An opportunity now presents itself to have County representatives meet with Otsego representatives 10
explain how the plan was developed initially. He felt a small group discussion maybe the most effective. Discussion a;so
involved the fact that reimbursement, if any, could not be made by percentage of area of land. Jude moved to send this to a
Committee Of The Whole (COTW) meeting and to Invite cities and townships for their input. Mattson seconded the motion.
Sawatzke questioned the purpose of the meeting. Jude said It was to bring the issues forward for discussion and to bring a
recommendation back to the Board. Jude then amended his motion to table the Otsego request until after the COTW meeting.
Mattson suggested that Middleville Township be involved in the Committee meeting to explain how they administer the WCA.
Middleville Township is assisted by Soil & Water. Motion carried unanimously.
Jude moved to set the COTW meeting for 3.7-96 at 7:30 P.M. at the Government Center, seconded by Rose. Sawatzke then
moved to table Jude's motion In an attempt to present a motion to meet with only Otsego on the WCA. He felt that since
Otsego was the only entity to make a request, a meeting would not be needed for all townships and cities. Motion failed for
lack of a second. The original motion made by Jude passed 4-1 with Sawatzke casting the nay vote. On a motion by Rose,
second by Jude, all voted to authorize Russek and Sawatzke to meet with the City of Otsego on their request.
Sheriff Don Hozempa said that Tom LaTour of Sun Patio/Warrior Boats, scheduled to meet with the Board at 9:35 A.M., was
unable to make the meeting. Hozempa explained that Sun Patio/Warrior Boats has offered the use of a boat to the Sheriff's
Department for three years. LaTour was to speak to the Board on a change in the contract, calling for an increase from $25
to $35 in the hourly rate for repair work to the boat. Hozempa said the contract will be placed on a future Board Agenda for
approval. Both the Board and Sheriff Hozempa conveyed thanks to UTour for use of the boat.
y:a The City of Delano sent a letter in regard to the Law Enforcement Contract with Wright County for the period of 1996.1997.
Delano's City Council has authorized cancellation of the second year of the contract. The second year of the contract will be
reconsidered by the City prior to 8-15-96. Hozempa explained that this same type of letter has been received from the City
of Delano each year since 1992, and the contract has been signed each time for the second year of the contract. The Board
acknowledged receipt of the letter.
Correspondence from the Association of Minnesota Counties (AMC) was received in regard to Odorous Emissions Rules. The
letter explained that the PCA is seeking to adopt amendments to air quality rules regarding odorous emissions. The rules
propose a significant role for local governments in investigating and documenting the existence of odorous emissions. The letter
encourages counties to request a public hearing on these proposed rules. Requests for a public hearing must be submitted by
1-29.96 to the PCA. Russek discussed this issue with Brian Asleson of the County Attorney's office. Aaleson suggested that
the Board send a letter, which he would draft, voicing their opinion. He felt not responding would voice approval. Norman
said the State Register outlines that the rules go into effect unless sufficient requests for a public hearing are received.
Discussion included that the Board should send a letter in opposition to avoid additional mandates and additional workload for
our Planning & Zoning office. Rose moved to have Asleson follow through on what needs to be accomplished to request a
public hearing. Motion carried 5-0 on a second by Sawatzke.
At 9:45 A.M., Mike MacMillan, Court Services Director, presented a grant application to receive $54,650.00 of caseload
reduction monies from the State of Minnesota. This was discussed during the 1996 budget discussions. During the grant
process, MacMillan learned that 25 % of the monies would be distributed up front, with remaining funds being distributed as
they are spent. Reimbursement will cover the 1.5 Agents, computers, mileage, training costs, and clerical support. Monies
will be placed in the Court Services' budget as revenue and will be obtained during the budget year of 1996. He said there is
the potential of more grant money to apply for next year. MacMillan will discuss this further with the Board at the budget
discussions in July. Jude moved to adopt Resolution #96-02 approving the Grant Application and authorizing signatures of the
County Coordinator, Court Services Director and Board Chair on the Grant Agreement. Roll call vote was unanimous on a
second by Rose.
Commissioner appointments to the House Numbering Task Force were brought forth for discussion. It was suggested that Rose
or Mattson be appointed due to their serving on the E911 Task Force. Three Township representatives were present for the
discussion including Karen McDougall, Ruben Bonk and Gene Janikula, Sswatzke requested that, along with other issues,
F5B- 5-96 MON 11:33 AM WRIGHT COUNTY FAX NO. 6126826178 P, 3
WRIGHT COUNTY BOARD MINUTES
PAGE 3
JANUARY 23, 1996
the Task Force discuss and present funding options for review. He Is in favor of rural signing but is concerned with funding.
Janikula explained that the Committee would prefer to have a Commissioner appointment which would voice opposition. Bonk
said they would like to have issues researched and discussed before presenting them to the Township Association and the
County. Jude moved to nominate both Rose and Mattson to this Committee, seconded by Sawatzke, carried unanimously. Bonk
said he hoped the issue would not come down to urban vs. rural. Sawatzke responded that it would be a matter of fairness on
funding. Mattson added that this system is for emergency purposes and should not be viewed as an issue of township or city.
Discussion also included that Committee recommendations should b: presented to the Board before the budget process stars
in July,
Three appointments to the Water Management Task Force are required at the beginning of each year, with members serving
3 -year terms. They are recommended to serve by the organizations they represent on the Task Force. Final approval and
appointments are made by the County Board. Appointments were presented for approval as follows:
Clem Van Lith Township Representative (existing member)
Neil Weber - SWCD Representative (new member replacing Duane Dahlman)
Bill Seefeldt Member At Large (existing member)
Jude suggested that a policy be established which would rotate members with term limitations (i.e. 3 terms for 3 years).
Sawatzke said the Township Officers and SWCD are each allowed to appoint one person to the Task Force. He felt the Board
should accept their recommendations. Jude felt term limits should be addressed in the future. He noted that this was not a
personal issue but a policy issue. Jude moved to accept the recommendations to the Water Management Task Force as
presented, seconded by Mattson, carried 5-0.
A letter was received from MaIDOT regarding the Region 7W Transportation Programming Policy Committee. A meeting was
held with officials representing counties, cities and various transportation interests in Region 7W on 12-18-95. The purpose
of the meeting was to review the current process used for programming candidate transportation projects requesting federal aid
ty . in Region 7W compared to those processes used in other regions within the programming authority of the Central Minnesota
Area Transportation Partnership (ATP). A major discussion area at the meeting focused on the proposed establishment of a
policy committee that would assist the ATP in soliciting and screening candidate projects in the portions of Region 7W not
presently covered by the St. Cloud Area Planning Organization (APO). The group requested that Mn/DOT facilitate the
resolution of this proposal by notifying the potentially affected parties in Region 7W. Mattson said be attended the ATP meeting
yesterday. Since he has been part of this Committee, he has seen it become a more democratic board and feels it is running
much better. Russek commended Mattson for his efforts on this Committee. Norman noted that on page 2 of the letter,
Mn/DOT has requested the Board review the recommendation and, if they are in support of it, to appoint a Commissioner to
serve on the policy committee. Response must be made by 2.9-96. Rose moved to endorse the recommendation and to appoint
Mattson as the Wright County representative. Motion carried 5-0 on a second by Jude.
A Central Minnesota County Summit will be held on 1-29-96 at 10:00 A.M. at the Stearns County Administration Center.
Counties involved in the Summit are Benton, Sherburne, Stearal and Wright. Jude moved to approve attendance at the meeting,
seconded by Mattson, carried ".
On a motion by Rose, second by Mattson, all voted to scheduled an MIS Steering Committee Meeting for 1-31-96 at 9.00 A.M.
A Compost Finance Committee Meeting was held on 1-17-96.
-The cash balance for December was $593,142.65. Tipping fees were at $131,464.30. The Revenue & Expenditures Budget
Report for 1995 reflected year-end totals for revenues at $3,077,938.51 less expenditures of $2,932,215.13, or a net of
$145,723.38. The estimated cash balance for 1-11-96 is $692,247.14.
-The Committee establisbed the budget for 1996. Total revenues and expenditures were each projected at $3,001,760, reflecting
a balanced budget. Sawatzke commented that budget figures reflected minor deviations in some line items from 1995.
-A Cost Detail Report outilning maintenance expenses for 1995 was provided by PSG. Sawatzke said that a few months ago,
the Committee was notified that the maintenance expenses were at 80% of budget. The contract with PSG requires them to
give such notice to the County. The amount budgeted in 1995 was $150,000, and it appears that there will be an approximate
�./ $90,000 overage in this line item. Sawatzke explained that $150,000 has been budgeted to PSG each year for maintenance.
If expenditures are less than that, PSG reimburses the County. If expenditures are greater- the County reimburses PSG. He
said this Is the first year that the County has exceeded budget. A significant percentage of the overage is attributed to
rebuilding the zuk. The zuk is a foreign machine which has been difficult to maintain. Replacement parts previously had to
FEB- 5-96 MOH 11 34 AM WRIGHT COUNTY FAX NO. 6126826178 P. 4
WRIGHT COUNTY BOARD MINUTES
PAGE 4
JANUARY 23, 1996
Compost Finance Committee Minutes (cont).
be purchased outside of the United States. The zuk has been rebuilt to accept U.S. parts, assuring a faster turnaround time
for parts replacement. Funds were expended for floor plating at the facility and for replacement of the biofilter. The spare
parts inventory has also been increased at the facility. The exact amount of the overage has not been obtained but will be
presented to the Board at a future meeting.
-Sawatzke said information on new legislation for flow control was received today. He said there is a bill on the floor to
approve now control issues as a free standing bill. He felt that some may vote against the bill, however, due to the interstate
waste issue. It Is fell that if flow control passes by itself, the interstate waste issue may never be heard.
Rose moved to accept the minutes, seconded by Mattson, carried unanimously.
A Ways & Means Committee Of The Whole Meeting was held on 1-10-96.
Snow removal in the Courthouse parking lots was discussed. Recently, a Parks Maintenance Person incurred overtime due
to being called to clear snow by the Jail garage doors. The Parks Department does not have overtime budgeted for this
purpose. Subsequently, Building Care & Maintenance has been given a key for the John Deere to clear snow by the Jail garage
doors. Dispatch is to contact Building Care when this need arises. in regard to plowing parking lots, the Committee feels that
the Parks Department should give first priority to the lots after a snow storm. Thielen is to keep track of overtime to be
discussed further at budget time.
-As a result of the State Audit, it was suggested that the County's Disaster Recovery Plan and the Human Services
Policy/Procedure Manual be addressed. The Committee discussed the following in regard to these Items:
A. Disaster Recovery Plan: Bill Swing, MIS Director, has been working on a global plan and will incorporate
the concerns raised by the State Auditor. A target date of 4-1-96 has been set for a completion date.
B. The audit recommended that the County examine conflicts between the County's Policy/ProcedureManuol and
the manual in the Human Services Department. Consensus of the Committee is that one Policy/Procedure
Manual should be maintained by the County Coordinator's Office. Task procedurescould be outlined and
implemented by Human Services management staff. It was also recommended that the Board authorize an in-
depth study to determine what is needed to transfer financial responsibilities to the Auditor/Treasurer
Department.
C. Human Services staff should be requested to provide written evidence that the reporting requirements for the
AFDC Program are being met in a timely manner.
The Board discussed snow removal for the future parking lot. The Highway Department may be a source for snow removal
or it could be contracted. The overtime experienced by the Parks Department will remain within their budget. It was not
expected that the Parks Department would be called very often due to the Building Care staff being able to handle removal of
snow by the Jail Garage Doors. Dispatch is to contact Building Care with future requests. Rose requested that the issue of
the study committee reviewing the financial responsibilities be added to the BCOTW agenda. Sawatzke moved to accept the
minutes and to add the financial study to the next BCOTW agenda. Motion carried 5A on a second by Jude.
A Local Government Forum, "Power is the People" will be held at the St. Cloud Holiday Inn on 2-16-96. Mattson moved to
authorize attendance, seconded by Sawatzke, carried unanimously.
Russek extended thanks to the personnel of KRWC Radio and WCCO Radio for their quick response time in placing the notice
on the radio stations that the Government Center was closed recently due to inclement weather.
Commissioner Jude initiated discussion on State Highway 24. He said be was approached several months ago to review this
highway. Since that time, a death has occurred at what is labeled "Suicide Comer". He said there have been 54 incidents, with
a number of deaths. This is a State Highway. He felt the County may be doing a disservice to residents if the State is not
willing to correct the problem, and suggested the County taking back the Highway. He wanted the remainder of the Board to
know that he willbe working
on options for correcting this area of the road. He is waiting for the State to respond. Russek
responded that residents using that road know the problems and should use common sense when traveling it. Jude felt the
'Suicide Comer" area of the highway needs to be straightened and have shoulders added to it. Mattson said that he and Wayne
Fingalson, Highway Engineer, recently traveled State Highway 24. Mattson said it is 13 miles of sub -standard road that he did
not feel the County would want to take back. Instead—it was felt that it should be brought uU to state -aid standards. Jude will
`./ continue to work on this issue.
Post-It"brand lax transmittal memo 7671 ♦otwv'
The meeting adjourned at 10:45 A.M. re Fro"`
c•.
Pt one 76
F.. i
City of Otsego
Engineer's Agenda Items
City Council Meeting
February 12, 1996
9.1 Consider method of establishing levy amount for Otsego Creek Taxing District.
A. Feasibility Study
We have revised the Feasibility Study based on comment and direction
given us at the last council meeting.
We have reduced the construction cost by using Corrugated Metal Pipe
(CMP) in-place of our recommended Concrete Pipe.
The cost of the engineering was also included for previous work done in
the study of Otsego Creek and administration of Otsego Creek Authority.
The revised estimated cost is $84,004.50.
B. Taxing District
We talked to an individual in the Auditor's office at the County by the
name of Mr. Rod Bunting about this matter. He suggested that the levy
be handled similar to the fire service levy.
All of the methods proposed last meeting would face some difficulty in
setting them up with the County.
As you will note in the revised report that we used, a method based on
a combination of acreage and impervious surface. The levy amounts are
estimated and can be adjusted per council's wishes.
If there is a consensus on the method and cost estimates we will back
next meeting for approvals of the report and to set the public hearing.
9.2 Consider setting date for workshop on an MSA program for 1996
agenda2.12
Find accompanying is a summary of construction funds available for 1996. We
also provided a list of potential projects to be completed under the MSA
program.
9.3 Consider setting Public Works Committee Meeting.
Wright County engineers are requesting lane stripping orders for 1996. There
are several streets that need lane stripping. Other issues also need to be
discussed on public works matters.
9.4 Consider protecting a corridor for future County Road.
The County Engineer's have, in their County Transportation Plan, located a
potential County Road from Hennepin County 30 directly north on Naber
Avenue in Frankfort to Nashua Avenue in the City of Otsego. We recommended
that a general route be established by working with Otsego, Frankfort, and the
County Engineer.
It would take a cooperative effort by Otsego and Frankfort to get this project
moved up on the list of roads to be considered for funding. Frankfort Township
has submitted an ISTEA grant application based on funding the freeway
crossing and construction of their portion of the project. This is a long term
project, however, protecting a corridors should be considered at this time.
9.5 Any other engineering business.
agenda2.12
P.
FEASIBILITY REPORT
FOR
PROPOSED STRUCTURE REPLACEMENTS
AND
CREEK CHANNEL ENHANCEMENTS
FOR
OTSEGO CREEK AUTHORITY
CITY OF OTSEGO
Prepared by
Hakanson Anderson Associates, Inc.
222 Monroe Street
Anoka, MN 55303
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Registered under the laws of the State of
Minnesota.
Lawrence G. Koshak, PE Reg. No. Date
OT414.fea
Item 9.1
February 3, 1996
Honorable Mayor & City Council
City of Otsego
8899 Nashua Avenue
Otsego, MN 55330
RE: Feasibility Report
Dear Mayor & Council Members:
Hakanson Anderson Associates, Inc. has completed a feasibility study for the above
referenced project. We find the proposed project technically feasible and will benefit
the area served. We will be available at the January 22, 1996 meeting to discuss this
project.
Sincerely,
HAKANSON ANDERSON ASSOCIATES, INC.
Lawrence G. Koshak, PE
am
cc: Elaine Beatty, City of Otsego; Clerk
Larry Fournier, Chairman, Otsego Creek Authority
OT414.fea
1K.rr>1111:00
I.
Introduction
II.
Scope of Study
III.
Project History
IV.
Existing Conditions
V.
Proposed Improvements
VI.
Project Costs
VII.
Project Financing
VIII.
Project Schedule
IX.
Conclusions and Recommendations
Exhibit
A - Project Site Map
Exhibit B - Otsego Creek Storm Sewer Taxing District Map
INTRODUCTION
The Otsego City Council, at regular session on November 7, 1995, unanimously
approved a resolution ordering Hakanson Anderson Associates, Inc. to prepare
a report detailing the feasibility of construction of an improvement within the
corporate limits of the City. The project consists of replacement of two creek
crossing culverts and clean and remove debris from approximately 3/4 mile of
creek channel. The resolution ordered Hakanson Anderson Associates, Inc. to
report to the Council as to whether the improvement is technically feasible and
the estimated cost of the improvement.
This project was initiated by petition from the Otsego Creek Authority.
This report is intended to meet the requirements of Minnesota Statutes, Chapter
429 and 444.
This study area is depicted on Exhibit A of this report. The project site lies
within Section 19, Township 12, Range 23, City of Otsego, Wright County,
Minnesota. The site is bounded to the north by 87th Street, to the east by
Mason Avenue, to the south by 83rd Street. The benefited area is the Otsego
Creek watershed as depicted on the map entitled Otsego Creek Taxing District,
Exhibit B.
I. SCOPE OF STUDY
The purpose of this report is to determine the technical feasibility of providing
lower water surface elevations and subsequent elimination of undesirable local
flooding along related segments of Otsego Creek. The three elements of work
identified in this report are:
Obstruction Removal; removal of brush, trees, debris, and miscellaneous
blockages from the creek channel.
Creek Channel Enhancements; identified segments of the creek are
proposed to have the existing channel widened and silt removed.
Structure Replacement; replace under capacity structures causing
significant flow restriction.
III. PROJECT HISTORY
Hakanson Anderson Associates, Inc. prepared a report titled Otsego Creek
Study For The Otsego Creek Authority City -of Otsego. City of Albertville.
December 1993. This study was a summary of field data, field observations,
hydraulic analysis, and recommended improvements for selected segments of
Otsego Creek between the Mississippi River and School/Mud Lakes.
On May 8, 1995, Hakanson Anderson Associates, Inc. submitted a Mn/DNR
Permit Application For Work In Protected Waters as requested by the Otsego
Creek Authority at there April 12, 1995 meeting. The permit was received
September 18, 1995, and expires November 30, 1996. The proposed project
scope of work is consistent with the items identified in the May 8, 1995
submittal.
IV. EXISTING CONDITIONS
Excerpts from the Otsego Creek study dated December 20, 1993 and the
Minnesota Department of Natural Resources Permit Application for Work in
Protected Waters submittal dated May 8, 1995 are included to familiarize the
reader with the existing conditions for the work proposed herein.
It was observed that dead and fallen trees line the channel and its banks in
various locations. Up -stream end of culverts are collectors for floating logs and
other debris. In all the wooded areas of the creek, except where Otsego Creek
Authority and individual homeowners have cleaned the debris, downed trees are
found in the stream.
Otsego Creek .-.DN 86y35f Ya'.83r Str–revue
The field survey data has identified an existing channel that varies from
approximately 13 feet to 18 feet in total width. Field observation indicates
channel side slopes to be relatively steep (1 horizontal to 2 vertical) from the
bottom of the channel to a height of about 3% feet. The overbank areas are at
variable slopes with the average being approximately 4 horizontal to 1 vertical
slope.
Otsego Cre' 3�dt,Streetto;P[ivate� Drwewa.V' 8 :f yS reet
Field data on the creek bottom indicates that significant siltation has occurred
just downstream of the 83rd Street culvert, resulting in essentially no bottom
slope for the initial 800 foot.
Chanhel�'Improuements 85tfr:Street t-8 tt ,Stree
The survey data in the reach of Otsego Creek between the driveway and 87th
Street shows the creek to have relatively uniform bottom slope from the
driveway to a point just upstream of 87th Street, at which point there is a drop
in the bottom of two feet to three feet just upstream of the 87th Street culvert
entrance. While creek flow could be improved with a more uniform bottom
slope, we do not see a current need for excavation.
Replacement of. culverts„_::83rd Street and.the,pnvate°dnuewayito 845.�Mason
Avenue
The two creek crossing culverts are undersized for design flow. The 83rd
Street culvert is shown to result in over topping of the road at a sag point
located 500 feet easterly of Otsego Creek. The private driveway culvert is over
topped along the creek alignment.
The undersizing of the 83rd Street culvert is shown by the HEC -2 computer
modeling to result in backwater effects extending to DNR Wetland 86-351 W.
These effects can result in wetland flood levels approximately one foot higher
than the DNR established maximum high water.
The undersizing of the driveway culvert creates backwater effects that extend
upstream to 83rd Street with the flood elevation limited only by the over
topping of the driveway embankment.
V. PROPOSED IMPROVEMENTS
Obstruction removal
In general, the entire creek has been proposed to be maintained by removing
obstructions from the creek channel and culverts.
The creek is a DNR designated potential water course and there is a restriction
on removal of live vegetation. We have observed living trees in the stream
channel. The permit allows for removal of these trees. There is approximately
3900 linear feet (Creek Station 136 + 50 to 150 + 25 and 164 + 25 to 189
+ 50) of wooded area along the creek included in this proposed project that
need dead tree and debris removal.
It is assumed that the wood could be removed in the winter when the fields are
frozen to permit access. The work would require two to three laborers with
chain saw(s) plus backhoe or loader type equipment to pull out the wood from
the creek. The wood could either be stacked and left for the landowners, or it
could be burned on site or removed for salvage use.
It is conceivable that the work could be done in one to two weeks time. If the
work was to be accomplished with City equipment and labor, then the cost will
be less than a contracted service. Temporary easements will be required to
enter on the land to accomplish the debris removal and tree cutting. Property
owners would need to be protected against property damage due to the
operation. Anyone working on the project would need proper insurance and
workman's compensation insurance.
Creek Channel Enhancements
There is approximately 1350 LF (Creek Station 136 + 50 to 150 + 00) of
required ditch cleaning in this proposed project. This operation consists of
removing silt and vegetation from the stream channel to a depth set by the
grade determined by the slope of the creek in the area from the plan.
It is anticipated that the majority of the cleaning would be considered light and
could be accomplished with a small wide track dozer and backhoe.
There may be other work required after the channel is free of logs and debris
that will require similar type of equipment.
If after regulatory review any culvert is allowed to be lowered below the present
creek elevation, the costs for lowering the creek are not included in the above
work.
Structure Replacement
The existing metal culvert at 83rd Avenue is proposed to be replaced with a
corrugated metal arch (54" x 88"). The existing culverts under the driveway to
8457 Mason Avenue will also be replaced with twin 48" diameter equivalent
arch corrugated metal pipe. These replacements are recommended so as to
meet or exceed the goals for Otsego Creek for flood protection. In a
cost/benefit analysis of the life of the metal vs concrete pipe, concrete pipe
appears to be the least costly, however, due to the potential land use changes
in this area of the City, the City Council requested that the short term needs or
50 years life cycle be met.
VI. PROJECT COSTS
The estimated project cost presented herein reflects the construction and
overhead costs. Construction costs are estimated contract amounts for the
actual construction in the present construction season. Overhead costs include,
but are not limited to, engineering, construction staking and inspection, legal,
administrative, and contingency. Overhead costs for the project are estimated
based on percentages of construction cost. It is estimated overhead costs will
be approximately 25% of construction costs. The estimated cost of
construction plus overhead are shown as the estimated project cost. Table 1
shows the estimated construction costs for alternative pipe types. Table 2
shows the estimated project costs for construction of the recommended
proposed improvement.
The analysis of a life cycle cost was prepared using an inflation rate of 3.0%
and interest rate of 8.5% on the material design life of 50 years for aluminized'
metal pipe and 100 years for concrete pipe and a project design life of 100
years.
The effective cost; defined as the amount of current costs plus the present
value of all replacement costs adjusted for inflation, are as follows:
' 83id Street; Culvert
7
Concrete
Current Reclacement Total
30,000 0.00 30,500-
20,400 0.00 20,400
"Denotes recommended pipe type
Corrugated Metal
Current Replacement Total
15,500 16,650 32,150
9,300 10,000 19,300"
TABLE 1
Culvert Crossing (72" diameter equiva4nt)
of 83rd Street NE
Station 164+25
Concrete Arch
Corrugated Metal Arch
(ALUMINIZED'")
(54" x 88")
(54" x 88")
• FURNISH AND INSTALL
30,500
15,500
PIPE AND END SECTIONS
ANTI SEEPAGE DIAPHRAGM
• RIP RAP,
6,800
6,800
WOOD FIBER BLANKET,
SILT FENCE, SEEDING
• ROAD RESTORATION
2,500
2,500
TOTAL ESTIMATED COST
39,800
24,800
OF CONSTRUCTION
Culvert Crossing (twin 48" diameter equivalent)
of Private Driveway
to 8457 Mason
Street Station 154+50)
Corrugated Metal
Concrete
(36" x 58")
(ALUMINIZED'")
(36" x 58")
• FURNISH AND INSTALL
20,400
9,300
PIPE AND END SECTIONS
ANTI SEEPAGE DIAPHRAGM
• RIP RAP,
6,800
6,800
WOOD FIBER BLANKET,
SILT FENCE, SEEDING
• ROAD RESTORATION
25Q
2dQ
TOTAL ESTIMATED COST
27,450
16,350
OF CONSTRUCTION
TABLE 2
Estimated Project Costs
• STRUCTURE REPLACEMENT
83RD Street Culvert - Concrete Pipe $24,800.00
Driveway - Corrugated Metal Pipe 16,350.00
• CREEK CHANNEL ENHANCEMENT 9,300.00
• TOTAL ESTIMATED CONSTRUCTION COSTS $50,450.00
• ESTIMATED OVERHEAD COSTS (25%) 12,612.40
• EASEMENT ACQUISITION 500.00
• OBSTRUCTION REMOVAL; (Option to Remove from 6,000.00
Project. Possible Sentence to Serve Project.)
TOTAL ESTIMATED PROJECT COSTS $69,562.50
Cost incurred by City of Otsego $16,942.00
for Engineering Services to study
Otsego Creek and other related
Creek Authority Administrative Costs.
Less: Previous Reimbursement
from City of Albertville <2,500.00> 14.442.00
Total Project Cost including Otsego Creek Authority
Administration and Engineering Study $84,004.50
VII. PROJECT FINANCING
General:
The project is proposed to be financed under the provisions of MN Statute
444.16-21.
The project costs are to be placed on the property tax by establishing a levy
against the each taxable property.
A computer file has been created of property owners, with addresses and
property identification numbers.
The proposed levy will be based on an amount fixed by the City based on the
most current data at the time. The levy is subject to changing property
conditions. The levy cannot be made against tax exempt property. Since the
levy is an ad valorem tax it cannot be deferred as can assessments. No
"permanent" assessment can be established due to the changing of property
conditions.
Also, no proof of added market valve must be determined, since the tax is an
ad valorem tax, only proof of a general benefit to the affected are is needed.
It is recommended to levy for $84,004.50. In the following we offer for
consideration of a five and ten year levy to provide revenue to retire the bond
indebtedness.
A. Annual payment for five years at 6% annual interest
$84,004.50 x (.23740) Capital Recovery Factor = $19,943.00
Parcels size:
0 - 5 acres; 179 parcels x $20/parcel $3,580.00
6-20 acres; 59 parcels x $35/parcel 2,065.00
155.53/40 acre units x $92/unit 14.309 00
Total first year levy $19,954.00
B. Annual payment for ten years at 6% annual interest
$84,004.50 x (.13587) Capital Recovery Factor = $11,414.00
Parcel size:
0 - 5 acres; 179 parcels x $10/parcel $1,790.00
6-20 acres; 59 parcels x $15/parcel 885.00
155.53/40 acre units x $58/unit 9.021 .00
Justification behind the proposed levy method assigns levy amount to parcel 0-
5 acres, which include residential properties either homestead or farmstead.
These properties can have the largest percent of development and hard surface.
This assumes the highest rate of runoff.
The next group can be identified as hobby farms and/or large residential lots.
Development is usually restricted to an acre or less with the other acreage
fallow, cropped or wooded. The runoff factor is less than the 0-5 acres lot per
parcel.
The last group accounts for 40 acre parcels or fractions of 40 (21 acres or
more). These parcels are considered farm land under tillage or under a bonafide
Federal program for soil or conservation measures. Stormwater runoff rate is
the least of the groups.
The levy amounts assigned reflect a combination of degree of development and
land use.
VIII. PROJECT SCHEDULE
The following schedule will allow for construction this year, and also comply
with the Minnesota Statutes, Chapter 429 and 444.
Action Date
Accept feasibility study and set date for public hearing February 1996
Hold public hearing and set levy March 1996
Order plans and specification March 1996
Approve plans and specifications and order bids April 1996
Receive bids May 1996
Accept bids and award contract May 1996
Begin construction June 1996
Complete Construction August 1996
IX. CONCLUSIONS AND RECOMMENDATIONS
The proposed project is technically feasible as presented in this report.
M
f I
123+60
72 RCP ••
Ni e Sherr .�. —
135+40.... Y
n 136+40 BEGIN
LEGEND
TSMN 4254SOBSTRUCTION
TEIL PIPE PROP SED TWIN 48. � v , _REMOVAL OLIMITS
o
EQUIV ARC (3E'
x 58) CMP _
DENOTES CHANNEL
ENHANCEMENTS LIMITS
—Ni Card SrRM— N.E 67rd S77+EEr
PROPOSED 72' QUIV. �
6c`cwp ARCH (54' X 88) RCP I
I I
�a I
I
EXHIBIT A
920 OTSEGO CREEK
0 29
• PROPOSED
/ I �
STRUCTURE REPLACEMENT
5
AND
189+50 END I CREEK CHANNEL ENHANCEMENTS
FOR
I �=' = OTSEGO CREEK AUTHORITY
C
+40
244 FCP
CITY OF OTSEGO
CITY OF ALBERTVILLE
195+20 ' Annerwn
48 RCP DNR ETLAND 86-351 W �I I' Ass«..:oc. DATE: JANUARY, 1996 FILE: OT414
o V
1~/-1Y
"Sasaw� s xWw
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W 1 3
1
Item 9.2
CITY OF OTSEGO
CURRENT MSA FUNDING STATUS
CONSTRUCTION FUND
FEBRUARY, 1996
Current Unencumbered Amount $403,554.00
Encumbered Amounts
88th Street $2,559.34
Odean Avenue 3,350.74
CSAH37 1,320.54
Total Encumbered Amount 7.230.62
TOTAL FUNDS IN STATE AID ACCOUNT $410.784.62
Estimated State Aid Amounts Required To Complete Projects:
88th Street $6,410.61
Odean Avenue 15,366.15
CSAH37 28,655.91
CSAH37 ROW 3,842.32
Total amounts required to complete projects 54.274.99
ESTIMATED MSA FUNDS AVAILABLE AFTER EXISTING PROJECT
COMPLETION $356.509.63
1996 Allotment
Total $305,985.00
Less 25% Maintenance 76,496.25
Available for construction 229.488.75
TOTAL MSA FUNDS AVAILABLE FOR 1996 CONSTRUCTION $585,998.38
COMMENTS ON FUTURE PROJECTS
1. 85th Street (Odean Avenue to Nashua Avenue)
Length approximate 0.87 miles
Estimated cost of project = $700,000
Type of street section is urban
This section will require new surfacing in the near future.
Corrections to the horizontal alignment are also required.
Required maintenance and patching of this roadway have
increased significantly in recent years. This indicates that the
roadway may not have much pavement life remaining.
Completion of the storm drainage study has allowed for
conceptual storm sewer requirements along this roadway.
Approximately 50%-60% of the storm drainage constructions
costs could be funded by MSA. Assessments may be required
to pay for the remainder of the storm sewer costs.
2. 85th Street (Odean Avenue to Page Avenue)
Length approximately 0.76 miles
Estimated cost of project = $500,000
Type of street section is urban
It There is storm sewer involved in this segment also. This
portion of 85th Street lies downstream from the previously
described section. Completion of the storm sewer study
allows for consideration of this segment.
Completion of this segment would allow for 85th Street to be
fully constructed between CSAH42 and Odean Avenue.
3. Page Avenue (CSAH39 to 85th Street)
Length approximately 0.5 miles
Estimated cost of project = $330,000
Type of street section is urban
The general storm sewer requirements for this segment are
resolved. The right-of-way is in-place is approximately 90 feet
wide. This street is currently scheduled to receive bike trail
construction in 1996 under the ISTEA system. Joint
roadway/bike path construction may lead to a lower total
project cost along this corridor. The roadway exhibits minor
problems and is not considered a high priority project. The
west side of Page Avenue may potentially be assessed if this
project is constructed.
4. Quaday Avenue (from church entrance to south property line of
MRD plat)
Length approximately 0.21 miles
Estimated cost of project = $210,000
Type of street section is urban
Comments:
With the activity seen in the MRD area in recent years, the
issue of constructing this roadway must be discussed. The
requirement for constructing this roadway will not have
significant value until a final plat is approved and construction
is planned on a lot accessing this future roadway.
The cost of construction this roadway is relatively high for
several reasons. The short length of roadway and the planned
installation of storm sewer contribute to increased unit prices.
For longer projects, a balance of cuts and fills can more readily
be achieved with respect to subgrade materials. Construction
of this shorter segment of roadway will require fill material to
be imported to the site, further increasing the project costs.
5. Quaday Avenue (CSAH37 to CSAH42)
Length approximately 1 .0 miles
Estimated cost of project = $610,000
Type of street section is rural
Comments:
This roadway contains two major segments. Segment 1 is
from CSAH37 to Parson Avenue. Segment 2 is from Parson
Avenue to CSAH42. Segment 1 crosses the Ed Dauphinais
property for which mining permit #4 has been issued.
Beneficial grading of the site will occur as a portion of the
mining actively. This site is scheduled to be mined for several
more years. Segment 2 overlays an existing roadway and
would be relatively simple to construct. This roadway may
serve as a route for future sanitary sewer expansion into
Otsego. Construction of the roadway should not be
considered until the sanitary sewer analysis is complete.
Highway 101 construction, parallel to this roadway, is anticipated to
begin in 1996.
OT315
'I -
MENNEYIN CO.
LEGEND
ANOKA CO.
Item 9.A
Item 9.5
11 '
ember 29,1995 FINAL PAY REQUEST
gable Mayor & City Council
City of Otsego
8899 Nashua Ave.
Otsego, MN 55330
Re: Improvement Project 94-4, Street Construction of 88th Street NE
Contractor: Bituminous Consulting & Contracting, Inc., 2456 Main St. NE, Minneapolis, MN 55434
Contract Amount: $51,186.80
Award Date: September 27, 1994
Completion Date: May 15, 1994
Dear Council Members:
The following work has been completed on the above referenced project by Bituminous
Consulting & Contractors, Inc.
WE RECOMMEND FINAL PAYMENT OF: $6,134.58
THE CONTRACTOR SHALL SUBMIT THE FOLLOWING DOCUMENTS ALONG WITH THE SIGNED COPIES OF THE PAY REQUEST:
1) IC134 Forms (State Taxes)
2) Consent of Surety
3) Lien Waiver Release Forms
4) Other documents as requested by the Engineers
Estimated
Used
Unit
Item/Spec. Ref./Description
Quantity
To Date
Price
Extension
-----------------------------------------------------------------------------------------------------
IA.
2101.501
Clearing
1 AC
0
$350.00 AC
$0.00
2.
2104.501
Remove Culvert Pipe
54 LF
54
3.00 LF
162.00
3.
2104.503
Remove Bit. Shoulder Pavement
1810 SF
1810
0.40 SF
724.00
4.
2104.513
Sawing Bituminous Pavement
340 LF
340
1.50 LF
510.00
S.
2105.501
Common Excavation
4500 CY
4500
1.89 CY
8,505.00
6.
2211.501
Aggregate Base, CL5
1075 TON
902
5.90 TON
5,321.80
7.
2331.508
Type 41 Wearing Course Mix.
230 TON
234
29.65 TON
6,938.10
8.
2331.514
Type 31 Base Course Mix.
300 TON
264
25.62 TON
6,763.68
9.
2357.502
Bit. Material for Tack Coat
130 GAL
125
1.00 GAL
125.00
10.
2501.511
15' Pipe Culvert CLS
72 LF
72
35.00 LF
2,520.00
11.
2501.515
15" Pipe Apron
2 EA
2
350.00 EA
700.00
12.
2511.501
Random Riprap, CLII w/Geo. Fabric
15 CY
15
35.00 CY
525.00
13.
2531.501
B618 Conc. Curb & Gutter
800 LF
800
9.25 LF
7,400.00
14.
2531.507
6" Concrete Driveway Pavement
135 SY
127
23.00 SY
2,921.00
0564.602
Furn./Install Sign Panel (Dead End)
1 EA
1
75.00 EA
75.00
0564.602
Furn./Install Sign Panel (Stop Sign)
1 EA
0
75.00 EA
0.00
0564.602
Furn/Install Street Name Sign
1 EA
1
150.00 EA
150.00
id.
0564.602
24" Stop Line White -Paint
25 LF
25
2.00 LF
50.00
19.
0564.602
Pavement Message (Left Arrow) Paint
2 EA
2
50.00 EA
100.00
20.
0564.602
Pavement Message (Right Arrow) Paint
2 EA
2
50.00 EA
100.00
21.
0564.602
Pavement Message (Only) Paint
1 EA
1
50.00 EA
50.00
22.
0564.603
4" Solid Line White -Paint
1345 LF
1118
0.24 LF
268.32
23.
0564.603
4" Double Line Yellow -Paint
405 LF
403
0.50 LF
201.50
24.
0565.602
Furn./Install Street Light
1 EA
1
1,600.00 EA
1,600.00
25.
2573.503
Silt Fence, Preassembled
250 LF
50
1.50 LF
75.00
26.
2573.501
Bale Check
12 EA
8
10.00 EA
80.00
27.
2573.508
Bit. Lined Flume
4 SY
4
25.00 SY
100.00
28.
2575.501
Seeding
0.45 AC
0.45
1,250.00 AC
562.50
29.
2575.505
Sodding Type Lawn
550 SY
550
2.25 SY
1,237.50
30.
2575.511
Mulch Material Type I
0.9 TON
0.9
300.00 TON
270.00
31.
2575.519
Disc Anchoring
0.45 AC
0.45
200.00 AC
90.00
32.
2575.523
Wood Fiber Blanket Type Regular
115 SY
0
1.50 SY
0.00
33.
2575.531
Comm. Fertilizer, 20-10-10
0.11 TON
0
500.00 TON
0.00
------------
TOTAL WORK COMPLETED TO DATE:
$48,125.40
------------
SUBTOTAL
$48,125.40
Less Pay
Estimate #1
22,493.48
Less Pay
Estimate #2
19,497.34
WE RECOMMEND FINAL PAYMENT OF: $6,134.58
THE CONTRACTOR SHALL SUBMIT THE FOLLOWING DOCUMENTS ALONG WITH THE SIGNED COPIES OF THE PAY REQUEST:
1) IC134 Forms (State Taxes)
2) Consent of Surety
3) Lien Waiver Release Forms
4) Other documents as requested by the Engineers
z
'ROYALS:
.TRACTOR: Certification by Contractor: I certify that all items and
amount for the work completed for the project are correct and are final.
BITUMINOUS CONSUL G CO ING,
Signed: �—
�4
Title: ��_,CDate: ` A—
ENG
INAS&61
EER: HAKANSON ANDERSON IATES, I.`C.
Signed:
Title: / ` Date: T_
OWNER: CITY OF OTSE
Signed:
Title: Date:
File: OT327FP.WK3
k)
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 96-6
RESOLUTION ORDERING PUBLIC HEARING REGARDING AN ORDINANCE
ESTABLISHING A STORM SEWER IMPROVEMENT TAX DISTRICT ENCOMPASSING
PORTIONS OF THE GEOGRAPHICAL AREA OF THE NORTHWEST WATERSHED.
WHEREAS, the Otsego City Council has determined that there exists
a public need to establish a Storm Sewer Improvement Tax District
encompassing portions of the Northwest Otsego watershed, as
graphically depicted on Exhibit A attached hereto, to insure that
necessary funds are available to maintain existing storm sewer
facilities, and to establish needed facilities and projects in the
future; and
WHEREAS, the City has already established other such Storm Sewer
Improvement Tax Districts throughout the majority of the rest of
the City, and has established general City policy regarding
drainage; and
WHEREAS, Minnesota Statute 444 authorizes the establishment of such
districts only after a public hearing with proper notice as
required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OTSEGO, MINNESOTA:
That a public hearing shall be held on the above mentioned proposed
ordinance on the 1 5'fiH day of Apri i , 1996, in the
Council Chambers of the City Hall at 6:2p.m. and the City
Clerk shall give published notice of suc hearing as required by
law.
ADOPTED by the Otsego City Council this 26th day of February, 1996.
-r4Lrrma
Larry
Laine Beatty, City Cler�i
-FT-_F ske=LMaye =-
Fo ier, Vice Mayor