07-10-1995 City Council MinutesCITY OF OTSEGO
WRIGHT COUNTY, MINNESOTA
CITY COUNCIL MEETING
6:30 PM
COUNCIL CHAMBERS
OTSEGO CITY HALL
JULY 10, 1995
1 Mayor Norman F Freske will call meeting to order.
Mayor Freske called meeting to order at 6:30 PM.
ROLL CALL: Mayor Norman F. Freske, Councilmembers: Suzanne Ackerman, Larry
Fournier, Vern Heidner.
Absent: Councilmember Ron Black.
Staff: Andy MacArthur, Attorney; Bob Kirmis, Assistant Planner; Larry Koshak,
Engineer; Elaine Beatty, Clerk/Zoning Administrator; Phyllis Boedigheimer, Business and
Finance Director; Judy Hudson, Deputy Clerk; Carol Olson, Secretary; Dave Chase,
Maintenance Supervisor.
2. Consider agenda.
CM Fournier motioned approval of July 10, 1995 Agenda. Seconded by CM
Heidner. All in favor. Motion carried.
3 Consider Minutes
CM Fournier noted on Page 7, 1st paragraph consensus of the Planning Commission
should be consensus of the Parks and Rees.
CM Heidner noted on Open Forum should be Gene Rick
CM Fournier motioned to approve the June 26, 1995 City Council Minutes with the
above corrections. Seconded by CM Ackerman. All in favor. Motion carried.
4. Special Presentation.
4.1. Judy Rose. Wrighto un y Commissioner - Discussion of Economic
Development Partnership, Wright County.
Sherry Berning, Frankfort Township Clerk, attended for Judy Rose.
Ms. Berning gave a brief background of the Wright County Development Partnership.
They started their discussion twelve years ago. Ms. Berning came on board in 1993.
She is asking the City of Otsego to join the partnership. Their goal is to get as many
communities aware of this partnership as possible. Their membership also includes the
private sector.
Dan Wilson, NAC, stated that Otsego already has a partnership with Wright County with
$.25 of every tax dollar going to Wright County. He had hoped that Commissioner Judy
Rose attended in order to present a Tax Base Sharing Proposal. Otsego needs help from
Wright County since TIF is no longer available. Mr. Wilson briefly went over Long Haul
Trucking Industrial Park. He passed out a Tax Base Sharing, Long Haul Trucking, Cash
0a
Flow Estimate, City of Otsego, County of Wright (attached) he had prepared. Mr. Wilson
said that Otsego needs Wright County's Cooperation and assistance.
Otsego City Council Meeting of July 10, 1995, cont'd. Page 2.
The City Council had concerns with the membership dues, Otsego would be paying the
highest amount of dues but is the lowest in Economic Development.
Sherry Berning pointed out that the Economic Development Partnership has a revolving
Loan Fund. Meetings are monthly at the NSP Building and will have a person on staff to
answer questions. Sherry will informed the City of the next meeting.
The Council agreed to have this item placed on the July 24, 1995 City Council Agenda.
5. Open Forum.
No one appeared on Open Forum.
6 Bob Kirmis, City Planner.
Mr. Kirmis went over the NAC report dated June 14, 1995.
CM Heidner asked if all requests require a 4/5 vote. Mr. Kirmis said only the rezoning
request.
6-1 Consider request of Steve and Diane Kolles for Applicant STMA Youth
Hockey Assn Request s follows: (Long Haul trucking Site)
a_ Request to Rezone from I-2 to INS (Institutional)
CM Fournier motioned to accept the Planning Commission recommendation to
rezone Lot 1, Block 1, Otsego Industrial Park, from I-2 to INS, subject to the
conditions listed in the NAC Report dated June 14, 1995 and the Findings of Fact.
Seconded by Mayor Freske. All in favor. Motion carried 4 to 0.
bConditional use Permit to allow Public or Semi -Public Rec. Use in an INS
(Institutional Zoned) area.
CM Fournier motioned to accept the Planning Commission recommendation to
approve a Conditional Use Permit to allow Public or Semi -Public Recreational Use
in an INS (Institutional Zoned) Area, subject to the conditions listed in the NAC
Report dated June 14, 1995, and Findings of Fact. Seconded by CM Heidner. All
in favor. Motion carried 4 to 0.
Discussion: CM Fournier suggested we look at the Planning Commission suggestion of
Hockey Association giving Otsego name recognition since Otsego is giving up tax base.
Chuck VanHeel, Hockey Association, stated they have no problems working with Otsego
on this issue.
CM Heidner said this shouldn't be a requirement. Council agreed.
Conditional Use Permit to allow a building site smaller than 5 acres in size in an
l(Institutional Zoned) area,
CM Heidner motioned to accept the Planning Commission recommendation to
grant a Conditional Use Permit to allow a building site smaller than 5 acres in size in
the INS (Institutional Zoned) Area, subject to the conditions listed in the NAC
Report dated June 14, 1995 and the Finding of Facts. Seconded by CM Ackerman.
All in favor. Motion carried 4 to 0.
Otsego City Council Meeting of July 10, 1995, cont'd. Page 3.
Chuck VanHeel thanked the Council for the approval and their cooperation. He stated
that he needs the City's cooperation with:
1. Using Kadler Avenue as a temporary access
2. On a compressed building schedule
Need early occupancy, November 15 starting for ice time
Andy MacArthur said since we do not have a Final Plat, we will need a written agreement
that you are proceeding at your own risk. If there are no concerns from Larry Koshak,
and proof of insurance is shown, a release is signed and if this is okay with the council,
Andy doesn't have a problem with this.
John Gries, Attorney, representing Hockey Association and John Daniels.
Mr. Gries said the Final Plat should be done by July 24th, 1995 and they need to fill in
some numbers in the Developers Agreement and insurance will be provided.
The City Council decided to leave these issues to be worked out between Andy
MacArthur, John Gries, and Larry Koshak and Bob Kirmis.
6.2 Any other Planning Business' usin .ss.
Item 9-4- aConsider recommendation from Planning Commission regarding Study Area
SE of 101.
Bob Kirmis suggested to find out how many building rights are left in this area.
CM Heidner motioned to have in-house Staff investigate how many building rights
are available in this Study Area (East of 101 to Dayton, South of 65th Street to 60th
Street) and report back at the July 24th City Council Meeting. Seconded by Mayor
Freske. All in favor. Motion carried 4 to 0.
7_. Andy MacArthur. City Attorney -
7_ 1 Reconsider Park and Trail Dedication Fees
Andy MacArthur asked the City Council to reconsider the fees. He recommended using a
flat amount and not using percentages. It is very important when going to a Public
Hearing to have a clear understanding what is being proposed. He said the Park and Rec.
Commission need to document supporting information for the increase. They also need to
clarify the fees for the AG areas.
Bob Kirmis recommended that all should be in order before a Public Hearing takes place.
In regards to the fees, need to relate to an impact, not a justification just because another
city is doing this. Need to show the impact.
The Council discussed how long this has been going on and need to move ahead. They
also discussed the need to have the rationale for the increase in fees documented and who
should do this.
CM Fournier motioned to recommend to the Planning Commission to continue the
Hearing for the Park and Trail Dedication Fees to August 2, 1995, to allow time for
Phyllis Boedigheimer to work with Parks and Rec. to provide rationale for this
increase and to review fee schedules. Seconded by Mayor Freske. All in favor.
Motion carried 4 to 0.
None
Otsego City Council Meeting of July 10, 1995, cont'd. Page 4.
8- Larry Koshak. City Engineer-
•- m(Tabled from 6-26-95)
a. Recommend a letter be • Elk River Utilities ;-• permits
Discussionof • Permits
continued to July 24, 1995• Council request.
8-2 Discussion of MN/DOT #101 Project Res Drainage issues Tabled 6-26-95)
MN/Dot disagrees with pipe size under 101 South of 42. Any change in culvert size, the
City would be responsible for all costs incurred. (see attached letter from MN/DOT dated
June 15, 1995.)
8-3- Consider Best Management Practices for Stormwater Drainage (Tabled from
66-26-95)-95)
Larry Koshak recommends that Best Management Practices for Stormwater Drainage be
applied to entire City. Currently applied to all lots over 5 acres.
CM Fournier motioned to allow the City Engineer to use the Best Management
Practices for Stormwater Drainage at his discretion with commercial developments
and lots in the Wild and Scenic Zone. Seconded by CM Heidner. All in favor.
Motion carried 4 to 0.
8-4- other Engineering Business
a- Update on Park Improvement Contract (Tabled from 6-26-95)
The playground equipment has been ordered. Dave Chase directed City Staff to have the
deliveries put in the shed at City Hall Site.
h Information Items (See Engineers Items)
Well U12date (fie attached)
Larry Koshak brought the Council up to date on the City Well Pump. On June 27, 1995,
the well went down. A new pump was installed and a determination is being done on
what caused the failure. Mr. Koshak will keep the Council informed.
CSAH 37 and ODean Avenue Project.(see attached)
Phase I is complete and ready to start Phase II detour.
ODay Acres (seattached),
A meeting was held with the Developer, City Staff and CM Fournier. A warranty Letter
of Credit was set.
Otsego City Council Meeting of July 10, 1995, contd. Page 5.
9. Council Items.
(The following item 9.1 - 9 4 tabled from 6-26-951
9-1 Boards and Commissions Update,
a- FDAAC
CM Fournier reported Tim Eng, intern, is on board.
b Planning Commission
CM Fournier reported that the PC is working on new by-laws.
c Parks and Rees. Commission
CM Ackerman reported PRC is meeting July 11, 1995.
City Staff reported that a recorder has been purchased
d. Community Rec. Board
No report
d. Public works
Mayor Freske reported that three new culverts will be placed in Walesch
Estates.
f. Otsego Creek Authority
Haven't met.
g. Adm. Sub -Committee
Haven't met.
h_ Heritage Preservation Comm.
No report.
9 Consider letter from Elk River Police Dept_ Re: DARE
Mayor Freske noted that the Otsego Lions are considering donating money to
DARE. Council noted that this Program is not in the 1995 Budget. Phyllis
Boedigheimer will write a letter to the Elk River Dare Program.
9-3- Consider City's share of contribution for Employee Insurance
Phyllis Boedigheimer briefly went over her report and requested this item be
placed on the City Council Workshop Meeting on July 26, 1995, 6:30 PM. The
Council directed Phyllis to write a memo to all employees for their input.
9-5- Consider Council Workshop Meeting Date.
CM Heidner motioned to set a City Council Workshop on July 26, 1995, 6:30
PM. Seconded by CM Ackerman. All in favor. Motion carried 4 to 0.
Discussion: CM Fournier requested to have the following put on Workshop
Agenda:
Item #1 Discuss City Staff making more decisions.
Phyllis requested the following item be placed on the agenda:
Discuss the possibility of using legal retainer or legal contract
for City Attorney.
Mayor Freske noted the Letter from the Joint Water Powers Board.
Otsego City Council Meeting of July 10, 1995, cont'd. Page 6.
Phyllis Boedigheimer explained that she is doing the payroll from the computer and
would like the Council to hand in their time sheets by the Monday after the last day
of the month.
CM Heidner motioned to accept Claims List as presented. Seconded by CM
Ackerman. All in favor. Motion carried 4 to 0.
CM Ackerman motioned to adjourn the meeting. CM Fournier seconded.
All in favor. Motion carried.
Mayor Norman F. Freske
Ronald G. Black, Council Member
Suzanne Ackerman, Council Member
C�uA \�iADM
t: Ju Hudson, Deputy Clerk
CITY SEAL
Larry Fournier, Council Member
Vern Heidner, Council Member
Laine Beatty, City Cler