Loading...
07-10-95 CC1 2 3 4 5 6 7 8 9 10 TAX BASE SHARING LONG HAUL TRUCKING CASH FLOW ESTIMATE CITY OF OTSEGO COUTY OF WRIGHT Gross City City/County Year Tax Estimate City Share Cmmulative C onnty Share C-mmulative 1995 0 0 0 0 0 1996 0 0 0 0 0 1997 29,600 6,680 6,680 7,584 14,264 1998 29,600 6,680 13,360 7,584 28,528 1999 29,600 6,680 20,040 7,584 42,792 2000 29,600 6,680 26,720 7,584 57,056 2001 29,600 6,680 33,400 7,584 71,320 2002 29,600 6,680 40,080 7,584 85,584 2003 29,600 6,680 46,760 7,584 99,848 2004 29,600 6,680 53,440 7,584 114,112 2005 29,600 6,680 60,120 7,584 128,376 2006 29,600 6,680 66,800 7,584 142,640 William S. Radzwill ndrew J. MacArthur Michael C. Court July 5, 1995 City Council Members City of Otsego c/o Elaine Beatty 8899 Nashua Avenue NE Elk River, MN 55330 RADZWILL LAW OFFICE Attorneys at Law 705 Central Avenue East PO Box 369 St. Michael, MN 55376 (612) 497-1930 (612) 497-2599 (FAX) RE: Amendment To Subdivision ordinance Regarding Park and Trail Dedication Dear Council Members: Upon further review of the motion made and passed at the last Council meeting regarding the Park and Recreation recommendations for increased park and trail dedication fees I would ask that the City Council reconsider setting a public hearing on the issue based upon the proposed changes contained within that motion. My reasons for requesting such action are as follows: 1. Prior to a hearing there should be a written report from the Parks and Recreation Commission or other City Staff indicating that the City has looked at park and trail dedication fees in surrounding communities and has reviewed the effect of other developments within the City on the city parks and trail system and that the proposed changes are the City's best estimate of the effect of the development on said systems. 2. I believe that relative to proposed changes in Park fees (proposed amendment to 21-7-18, Section I; 1 ) that the proposed fee would be fairer and more defendable if it was merely $700.00 per lot across the board instead of a set fee or a percentage of market value. The market value determination on a residential property leads, in my opinion, to potential problems with fairness since each residential unit has the potential for the same number of users despite its valuation. Also, if 2.5% of the fair market value is lower than $700.00 than it brings in question the rationale for using the higher figure. Regarding, No. 2 of the same section, I think it is easier to justify a straight fair market value to commercial/ industrial since they will usually bring a fair number of people into the community who could potentially use the City's park system. 3. Relative to the proposed changes in 21-7-18, Section K it would be my recommendation that, as with the park dedication fees, that Letter to Otsego City Council July 6, 1995 Page 2 the proposed amount be a standard numerical figure per lot for residential. Once again I have no problem with a percentage of fair market value for commercial/ residential but I do question the percentages recommended ( .01% and .005%) since they do not come close to the same ratio between park and trail fees previously established, i.e. $300.00 to $50.00 or 6 to 1 as opposed to 2.5% to .005% or 250 to 1. (1 would assume that it was intended that the figures in this section be 1% and .5% respectively, but even if this is the case I still feel that a flat over all fee per lot for residential is more defendable and is fairer. 4. The proposed ordinance needs to be more consistent, i.e. if multi -family residential is to be included with commercial/ industrial in the trail dedication section it should also be included in the section dealing with park dedication. 5. If it is intended that no fees be attached to 1 per 40 splits or minor subdivisions within the agricultural areas that should be referenced in the proposed ordinance amendment. I am sorry to have to bring action was taken so quickly adequately voice my concerns. Very truly yours, (: Andrew J. acArthur RADZWIL LAA OFFICE cc: Larry Koshak, Merland Bob Kirmis, NAC Planning Commission Parks and Recreation these concerns after the fact but at the last meeting that I did not Otto, Hakanson Anderson Commission X e�`�soTq MSI Iiiesota Department of Transporta,,on o ib Metropolitan Division Golden Valley Office F,y 2055 North Lilac Drive Top TF = Golden Valley, Minnesota 55422 June 15, 1995 Mr. John Harwood Hakanson Anderson Assoc., Inc. 222 Monroe Street Anoka, MN 55303 RE: S.P. 8608-8, (T.H. 101) Drainage Issues City of Otsego Wright County, NN Dear John: Item I JF�c5 I . all I Tel. (612) 797-3055 Mn/DOT has reviewed the comments you have made on the preliminary sizing of the culverts we have given to you about two months ago. It appears that the City disagrees with Mn/DOT's design procedure for sizing the culverts and thus, indicated that the drainage culverts were not adequately sized as the City had hoped. It has always been 'Nfn/DOT's standard practice to size the culverts assuming a certain amount of head. We have merely checked the inplace culverts to determine if they can handle the present condition for a 50 -year design storm. The head or surcharge elevation obtained from our analysis was the direct representation of the condition thae was and is always present. Mn/DOT has taken the City's comments and refined our analysis accordingly. Summary of our analyses and recommendations are provided below: T.H. 101 Sta. 198+75: Maintain existing ditch block at elevation 917.5, located in the existing east ditch. Direct 3.5 acres of highway median drainage, (not 2.6 acres as stated in your letter), northward to culvert at Sta. 212+00. This will reduce the headwater elevation for this culvert. Roughly 4 cfs overtops the ditch block at the present time for a 50 -yr. design and flows northward in the T.H. 101 ditch. An NPDES pond is proposed at the outlet end of the pipe. This should reduce the discharge from this culvert, helping the downstream end. For future, developed condition, the City should require on-site ponding to restrict additional flow overtopping the ditch. Sta. 212+00: The existing 50 -yr. peak elevation is 895.16, (with existing pond included in the analysis), before the addition of two southbound lanes. The peak elevation reduces to 894.78 after the addition of two lanes and the NPDES pond. As you can see, we have reduced the headwater elevation such that It is contained within our .—v1niDOT r/w. Thus, there should be no June 15, 1995 Page 2 inundation of private property adjacent to the highway as foreseen by the City. Also, the 50 -yr. peak elevation for developed condition is 896.26. Almost all of this flow will be contained within our highway r/w. Since the pond was designed to treat only the additional pavement resulting from our highway construction, the City should provide water quality ponds to treat their water when the City develops in the future. Sta. 233+70: The existing 50 -yr. peak elevation is 879.42, (with existing pond included in the analysis), before the addition of two southbound lanes. The peak elevation reduces to 878.16 after the addition of two lanes and the NPDES pond. With the elevation of 879.74 for developed condition, it is still contained all within our Mn/DOT r/w. Again, the NPDES pond was designed to treat only the additional pavement resulting from our highway construction. Thus, Mn/DOT recommends the City to provide water quality ponds when the City develops in the future. Sta. 258+85: As the City requested, Mn/DOT can provide a new, parallel 36 -inch RCP. However, we would like to bulkhead this new culvert for now. The City can then apply for a permit from Mn/DOT and have this pipe opened when the need arises. The City, at the same time, should provide a new, parallel pipe downstream, under C.S.A.H. 42 to direct the additional flow. The twin pipes under Sta. 258+85 will reduce the headwater elevation to about - 4 feet. 1. C.S.A.H. 37 All culverts under the county road has been designed for a 50 -year storm. There is an inplace 24 -inch RCP under this county road that outlets into the wetland. We plan to extend this culvert to perpetuate the existing flow. We do not believe drainage easements for disposal of runoff need to be provided. The culvert was always there and the increased discharge resulting from the country road reconstruction is considered very minor. It is our understanding that the City plans to provide an outlet to the landlocked basin, (located in the southeast quadrant of T.H. 101 and County Road 147), to the east. Mn/DOT urges the City to include the drainage from this wetland as part of the runoff that is to ultimately flow eastward. All of the culverts in the City of Otsego is designed for either 50 -yr. or 10 -yr. present condition, depending on the type of culvert as listed below: T.H. and C.S.A.H: 50 -yr. design Entrance culverts: 10 -yr. design It is apparent from our analysis that the inplace culverts can convey 50 -year design runoff for present condition. As your letter indicated, the ultimate City runoff can then be met though the June 15, 1995 Page 3 City's imposition of on-site ponding. Mr/DOT believes that without any downstream controls imposed by the City, merely providing additional culverts to reduce the headwater elevations is not a good solution. However, if the City is still interested in adding a 36 -inch RCP culvert at Sta.258+85 to lower their headwater elevation, Mn/DOT will provide the culvert as long as the conditions we have stated above is met. Also, the addition of this new culvert will require City's payment, the cost of the pipe and jacking. If you have any questions or need additional information, please contact me at the above number. Sincerely, Nancy Y. Yoo, P.E. Hydraulics Project Engineer Mn/DOT Metro Division cc: Dennis Larson Tim Johnson/Cheri Olson Hydraulics File JUL-06-1995 06:40 NAC 612 595 9837 P.02/14 [[fFN: Northwest Associated Consultants, Inc. Ar - ..,. C O M M U N I T Y PLANNING • DESIGN a MAAK ET R E S E A R C H MEMORANDUM TO: Otsego Mayor and City Council FROM: Bob Kinnis DATE: 6 July 1995 RE: Otsego - STMA Youth Hockey Association - Ice Arena FILE NO: 176.02 - 95.10 Attached please find the following materials applicable to the STMA Youth Hockey Arena proposal to be considered by the Council on 10 July: 1. Findings of Fact - Rezoning Approval 2. Zoning Map Amendment 3. Findings of Fact - Conditional Use Permit Approval (Lot Size) 4. Findings of Fact - Conditional Use Permit Approval Please note that the findings are reflective of the Planning Commission's recommendations. PC: Elaine Beatty Andy MacArthur Larry Koshak STMA Youth Hockey Association 5/75 Wayzata Blvd. • Suite 555 • St. Louis Park, MN 55416 • (612) 595 -9636 -Fax. 595-9837 REZONING APPROVAL CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA IN RE: FINDINGS OF FACT AND DECISION Application of the St. Michael/Albertville Youthey Association to rezone the following described land from an I-2, General Industrial Zoning District designation to an INS, Institutional zoning designation.. The subject property is legally described as: Lot 1, Block 1, Otsego Industrial Park On 10 July 1995, the Otsego City Council met at its regularly scheduled meeting to consider the application of the St. MichaeUAlbertville Youth Hockey Association to rezone the above described land from an I-2, General Industrial Zoning District designation to an INS, Institutional zoning designation. Based upon the application, the recommendation of the Planning Commission and the evidence received, the City Council now makes the following findings of fact and decision. FINDINGS OF FACT 1. The applicants are requesting a rezoning of the following described property from an I-2, General Industrial Zoning District designation to an INS, Institutional zoning designation. The subject property is legally described as: Lot 1, Block 1, Otsego Industrial Park 2. The subject property lies within the City's designated Urban Service Area. 3. Section 20-3-2.F of the Zoning Ordinance directs the Planning Commission and City Council to consider seven possible adverse effects of the requested rezoning. The seven effects and the findings regarding them are: a. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. The proposed rezoning is consistent with the following policies of the Comprehensive Plan. Policy: Establish and maintain a strong sense of community identity. Finding: The proposed use shall establish and maintain a strong sense of community identity. Policy: To the extent possible, establish and implement physical features which will help create a sense of community identity and recognition. Finding: The propose use shall help create a sense of community identity and recognition. Policy: Permit growth on a phased basis providing for a logical extension of urban growth and related community services. Finding: The proposed use represents a logical extension of urban growth and related community services. Policy: All development proposals shall be analyzed on an individual basis from a physical, economic and a social standpoint to determine the most appropriate use within the community as a whole. Finding: The proposed use is an appropriate use of the subject site from a physical, economic, and social standpoint and will set a positive building standard and quality for the area in which it is located. b. The proposed use's compatibility with present and future land uses of the area. The proposed institutional use is judged to be compatible with present and future land uses of the area. C. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). As a condition of conditional use permit approval and building permit issuance, the proposed use shall be required to meet applicable performance standards of the Zoning Ordinance. d. The proposed use's effect upon the area in which it is proposed. The proposed rezoning and institutional use will not adversely affect the subject area. OA e. The proposed use's impact upon property values of the area in which it is proposed. The proposed rezoning will not adversely affect property values in the subject area. f. Traffic generation by the proposed use in relation to capabilities of streets serving the property. Traffic generated from the rezoning will be within the capabilities of County Road 37 and the industrial park's interior street, which serve the property. g. The proposed use's impact upon existing public services and facilities including parks, streets, utilities, and its potential to overburden the City's service capacity. The rezoning and resulting land use will not overburden the City's service capacity. 4. The planning report dated 14 June 1995, prepared by Northwest Associated Consultants, Inc., is incorporated herein. 5. On 21 June 1995, the Otsego Planning Commission conducted a public hearing to consider the proposed rezoning preceded by published and mailed notice. Upon review of the rezoning application and evidence received, the Otsego Planning Commission closed the public hearing and recommended that the City Council approve the rezoning based on the aforementioned findings. DECISION Based on the foregoing considerations and applicable ordinances, the applicant's request to rezone Lot 1, Block 1, Otsego Industrial Park from an I-2, General Industrial Zoning District designation to an INS, Institutional zoning designation is approved in its present form. 3 ADOPTED by the Otsego City Council this 10th day of July 1995. ATTEST: Um CITY OF OTSEGO By:" a"I' Orman F. Freske, Mayor aine Beatty, City Clerk/Zonin dministrator CONDITIONAL USE PERMIT APPROVAL (LOT SIZE) CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA IN RE; FINDINGS OF FACT AND DECISION Application of the St. Michael/Albertville Youth Hockey Association for a conditional use permit to allow the creation of a lot less than five acres in size within an INS, Institutional Zoning District.. On 10 July 1995, the Otsego City Council met at its regularly scheduled meeting to consider the application of the St. Michael/Albertville Youth Hockey Association for a conditional use permit to allow the creation of a lot less than five acres in size within an INS, Institutional Zoning District. Based on the application, the recommendation of the Planning Commission, and the evidence received, the City Council now makes the following findings of fact and decision. FINDINGS OF FACT 1. The applicants are requesting a conditional use permit to allow the creation of a lot less than five acres in size within an INS, Institutional Zoning District. 2. The subject property is zoned INS, Institutional. 3. The subject lot measures 3.1 acres in size. 4. The legal description of the property is as follows: Lot 1, Block 1, Otsego Industrial Park 5. Section 20-4-2.F of the Zoning Ordinance directs the Planning Commission and City Council to consider seven possible adverse effects of the proposed conditional use. The seven effects and findings regarding them are: a. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. The subject lot is of a size which shall allow the proposed use to compatibly exist in the area. As such, the use is consistent with the intent of the Comprehensive Plan and the property's INS zoning designation. b. The proposed use's compatibility with present and future land uses of the area. The proposed use is judged to be compatible with present and future land uses in the area. C. The proposed use conforms with all performance standards contained herein (i.e., parking, loading, noise, etc.) The proposed use will conform to all applicable performance standards, including those necessary to ensure compatibility (i.e., landscaping). d, The proposed use's effect on the area in which it is proposed. The proposed use will not tend to or have any adverse effect upon the area in which it is proposed. e. The proposed use's impact upon the property values of the area in which it is proposed. The proposed use for a public/semi-public recreation facility will not depreciate area property values. f. Traffic generated by the proposed use in relation to capabilities of streets serving the property. Traffic generated by the public/semi-public recreational facility is within the capabilities of streets serving the property. g. The proposed use's impact upon existing public services and facilities including parks, schools, streets and utilities, and its potential to overburden the City's service capacity. The proposed use can be accommodated by existing public service facilities. The proposed use will not overburden the City's service capacity. 6. The Planning Report dated 14 June 1995, prepared by Northwest Associated Consultants, Inc. is incorporated herein. 2 7. On 21 June 1995, the Otsego Planning Commission conducted a public hearing to consider the proposed conditional use permit application preceded by published and mailed notice. Upon review of the conditional use permit application and evidence received, the Otsego Planning Commission closed the public hearing and recommended that the City Council approve the conditional use permit based on the aforementioned findings. DECISION Based on the foregoing considerations and applicable ordinance, the City's request for a conditional use permit to allow the creation of a lot less than five acres in size within an INS, Institutional District is approved in its present form and subject to the following stipulations: 1. The site plan is revised to accurately depict the dimensions of Lot 1, Block 1 of the "Otsego Industrial Park" subdivision, as approved by the City. 2. The City Engineer determine that adequate sewage treatment can be provided on site. 3. The City Engineer provide comment/recommendation in regard to grading and drainage issues. 4. Comments from other City staff. ADOPTED by the Otsego City Council this 10th day of July 1995. CITY OF OTSEGO BY: C/" a"4, Norman F. Freske, Mayor ATTEST: BY: Elame Beatty, City Clerk/Zoning A inistrator FQM CONDITIONAL USE PERMIT APPROVAL (PUBLIC/SEMI-PUBLIC USE) CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA FINDINGS OF FACT AND DECISION Application of the St. Michael/Albertville Youth Hockey Association for a conditional use permit to establish a public/semi-public recreational facility within an INS, Institutional Zoning District. On 10 July 1995, the Otsego City Council met at its regularly scheduled meeting to consider the application of the St. Michael/Albertville Youth Hockey Association for a conditional use permit to allow a public/semi-public recreation facility within an INS, Institutional Zoning District. Based on the application, the recommendation of the Planning Commission, and the evidence received, the City Council now makes the following findings of fact and decision. FINDINGS OF FACT 1. The applicants are requesting a conditional use permit to allow the establishment of a public/semi-public recreational facility within an INS, Institutional Zoning District. 2. The subject property is zoned INS, Institutional. 3. Public/semi-public recreational facilities are conditional uses in the INS Zoning District. 4. The legal description of the property is as follows: Lot 1, Block 1, Otsego Industrial Park 5. Section 20-4-2.F of the Zoning Ordinance directs the Planning Commission and City Council to consider seven possible adverse effects of the proposed conditional use. The seven effects and findings regarding them are: a. The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. The proposed use, given the specific location involved, is judged to be compatible with uses existing upon adjacent properties. As such, the use is consistent with the intent of the Comprehensive Plan and the intent of the property's INS zoning designation. b. The proposed use's compatibility with present and future land uses of the area. The proposed public/semi-public recreation facility will be compatible with present and future land uses in the area. To ensure such compatibility, the installation of buffering/landscaping shall be required. C. The proposed use conforms with all performance standards contained herein (i.e., parking, loading, noise, etc.) The proposed use will conform to all applicable performance standards, including those necessary to ensure compatibility (i.e., landscaping). d, The proposed use's effect on the area in which it is proposed. The proposed use will not tend to or have any adverse effect upon the area in which it is proposed. e. The proposed use's impact upon the property values of the area in which it is proposed. The proposed public recreational use will not depreciate area property values. f. Traffic generated by the proposed use in relation to capabilities of streets serving the property. Traffic generated by the public/semi-public recreational facility is within the capabilities of County Road 37 and the industrial park's interior street which serve the property. g. The proposed use's impact upon existing public services and facilities including parks, schools, streets and utilities, and its potential to overburden the City's service capacity. The proposed use can be accommodated by existing public service facilities. The proposed use will not overburden the City's service capacity. 6. The Planning Report dated 14 June 1995, prepared by Northwest Associated Consultants, Inc. is incorporated herein. 7. On 21 June 1995, the Otsego Planning Commission conducted a public hearing to consider the proposed conditional use permit application preceded by published and mailed notice. Upon review of the conditional use permit application and evidence received, the Otsego 2 Planning Commission closed the public hearing and recommended that the City Council approve the conditioxW use permit based on the aforementioned findings. DECISION Based on the foregoing considerations and applicable ordinance, the City's request for a conditional use permit to allow the establishment of a public/semi-public recreation facility within an INS, Institutional District is approved in its present form and subject to the following stipulations: 1. A continuous concrete perimeter curb barrier is provided around the entire parking lot. 2. All off-street paridng stalls are marked with painted lines in accordance with the Zoning Ordinance. 3. The entire off-street parking lot is hard surfaced with asphalt, concrete, cobblestone, or paving bricks as required by Ordinance. 4. The ice arena and off-street parking area are located so as to comply with applicable INS setback requirements (response to required right-of-way dedication). S. At a minimum, the subject property's southern curb cat is shifted northward to comply with Ordinance access separation requim cents. The City Engineer should provide further comment/recommendation as to the need four a separation greater than the 60 foot requirement imposed by Ordinance. 6. A relocation of the "Zambae machine service door to the site's northern facade so as not to be visible from the public street is considered. 7. A detailed landscaping plan is submitted which identifies the location, type and size of al proposed site plantings. The landscape plan shall be developed with an emphasis upon the following areas: a. The boundary or perimeter of the proposed site at points adjoining other preppy. b. The immediate perimeter of the structure. C. The perimeter of parking and loading areas. S. The site plan is revised to illustrate exterior lighting locations. All on-site lighting shall be hooded and directed away from adjacent properties and public rights-of-way. 3 9. The City Engineer provide recommendation in regard to the need for various traffic control devices in the area. Such recommendation should acknowledge potential use of the area by area youth who travel to the site via bicycle. 10. All site signage comply with applicable provisions of the City Sign Ordinance. 11. The site plan is revised to illustrate specific trash handling locations. All trash receptacles shall be screened from view of adjacent properties and public rights-of-way by a fence or wall at least six feet in height with a minimum opaqueness of 80 percent. 12. The City Engineer provide comment/recommendation in regard to sewage treatment and grading/drainage issues. 13. A designated loading area is provided upon the subject property and illustrated upon the site plan. 14. The off-street parking stalls located directly east of the "Zamboni" garage door are omitted and reserved for machine access and egress. 15. The site plan be modified to identify snow/ice having storage areas upon the property. 16. If the facility's "Zamboni" machine is to be gasoline powered, an assurance is made that proper venting is provided in the building. This issue should be subject further comment by the City Building Inspector. 17. Comments from other City staff. ADOPTED by the Otsego City Council this 10th day of July 1995. CITY OF OTSEGO By: a Norman F. Freske, Mayor ATTEST: By: Elaine Beatty, City Clerk/Zoning Ad inistrator E! ORDINANCE NO. 95 - CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF OTSEGO TO PROVIDE FOR A CHANGE IN ZONING CLASSIFICATION. THE CITY COUNCIL OF THE CITY OF OTSEGO HEREBY ORDAINS AS FOLLOWS: Section 1. The official zoning map of the Otsego Zoning Ordinance is hereby amended to change the zoning classification of the following described property: Lot 1, Block 1, Otsego Industrial Park Section 2. The above described property is hereby rezoned from an I-2, General Industrial Zoning District designation to an INS, Institutional District zoning designation. Section 3. The Zoning Administrator is hereby directed to make appropriate change in the official zoning map of the City of Otsego to reflect the change in zoning classification as set forth above. Section 4. This Ordinance shall become effective immediately upon its passage and publication. ADOPTED by the Otsego City Council this 10th day of July 1995. CITY OF OTSEGO By:.�� OrmanF. Freske, Mayor ATTEST; By: -A,- ) - aine Beatty, Citylerk/Zoning dministrator City of Otsego Engineer's Agenda Items City Council Meeting July 10, 1995 8.1 Utility Permits: a. Recommend a letter be written to Elk River Utility requiring that a permit form with map be submitted to the City for review and approval by staff. b. Recommend that a fee be required to review and approve all utility permits. 8.2 S.T.H. 101 Project (CSAH42-Crow River): Find attached a letter of response from MN/DOT on the issue we presented last Council Meeting. Ms. Woo, MN/DOT's hydrologist, is stating the policy of MN/DOT in this letter for drainage facilities design and construction. This is for your information only. 8.3 Best Management Practices of Minnesota: Recommend Council direct a public hearing to held by Planning Commission to adopt the Manual for entire City of Otsego. This should cover all non-residential land use changes, residential plats, P.U.D.'s and/or combination there of. Exempts residential property except for home extended business use. The Wild and Scenic Ordinance references the Best Management Practices Manual. The MPCA requires a National Pollutant Discharge Elimination System (NPDES) General Storm Water permit be filed for all projects which disturb over 5 acres of land. The NPDES permit requires the use of Best Management Practices. Therefore, any project which disturbs more than 5 acres is subject to the BMP's. 7.4 Any other engineering Business: a. Update on Park Improvement Contract b. Attachment on items for your information Item 7. Council Information Items for City Engineer Attachment to Agenda for Council Meeting June 10, 1995 These items all is provided for your information and do not require action by the Council. A. Well Update On June 27, 1995, the well pump at the Otsego Elementary School began to experience electrical problems. Kevin Kielb, Project Engineer, contracted the Electrical Contractor who by late afternoon decided that the pump motor had failed. The Electrician reviewed the electrical system and controls before making that decision. The school project managers, Stahl and Associates, were aware of the problem and isolated the school be closing the valves late in the afternoon. Kevin and I discussed the matter back in our office and decided at about 5:15 p.m. that we needed to get the well driller back into the site to pull the pump. This was scheduled for 10:00 a.m. the next morning, June 28, 1995. Since there wasn't any occupancy of the school building we felt informing the construction managers was adequate. Apparently the well failure information did. not go beyond the construction managers to the school maintenance and district officials. The maintenance person in the school left the site during the electricians review and did not return while Hakanson Anderson Associates, Inc. was on site. The maintenance superintendent did not hear about the water shut down until later in the evening. Refer to Ron Blacks's letter on June 29, 1995 to City Council. The well driller pulled the pump and installed a new pump the next day. The water was back on by 5:00 p.m. that day. A final determination has not been made on the pump failure and will not be made until the pump is examined at the factory. Preliminary indications are that two situations could have happened; a. Lightning strike occurred or the motor windings were defective. If the motor failed, it is on warranty and if lightning struck the cost could be reimbursed through City insurance. We have requested that the pump supplier send the pump back to the factory for a failure determination. It is uncertain whether the City will need to incur some of the cost of the replacement at this point. Council Information Items Page 2 We will keep the Council updated in the issues of the pump. The school district has discovered sand in the water distribution system in the school. They are concerned. We have had the water tested by the contractor at least three times since development of the water source last fall. In each of the tests, the sand was 5 PPM or less. The MN/DOH requirement for potable water is 5 PPM or less. The school specifications for wells also require 5 PPM or less. The school has been isolated from the well due to the sand issue. If their equipment cannot tolerate even slight amounts of sand, then they will need to add a sand separator. We will continue to keep you informed. B. CSAH37 and Odean Avenue Project Construction has started by Buffalo Bituminous and the subcontractor Fehn. Clearing and grubbing is completed. The asphalt on CSAH27 from Odean Avenue east has been removed and the grading contractor has started the grading operation. The detour for the Phase I is in place and the contractor will be requesting the Phase II detour in a week or so. The residents and property owners are being kept informed and being provided access to their property. Overall, the work progress has been satisfactory once the utilities companies relocated their lines. We have applied to MSA and Wright County for reimbursement on construction and engineering cost. Council Information Items Page 3 C. Oday Acres A meeting was held between the developer, City Staff and Councilman Fournier. The meeting addressed the issue of security and warranty letter of credit. The developer stated his case that the requested warranty amount was to high and wanted consideration for a leaser amount. After review of the facts such that the base layer of asphalt and gravel has been in place since last year, we concurred that the warranty risk was reduced considerable. Therefore, the warranty and 10% retainage of the original security was set at $13,950. It was also stressed to the developer that he is responsible for the defect in the pavement and curb caused by builder's equipment and trucks. The amount of the letter of credit is a minimum, however, we felt that making it higher could cause failure or disruption of the development of the property. The City could incur costs not readily reimbursable should a failure occur. ammend CITY OF OTSEGO REQUEST FOR COUNCIL ACTION AGENDA SECTION ORIGINATING DEPT. MEETING DATE COUNCIL ITEMS FINANCE JUNE 26, 1995 ITEM NO: ITEM DESCRIPTION PREPARED BY 8.6 CONSIDER CITY'S SHARE OF CONTRIBUTION FOR EMPLOYEE INSURANCE P.Boedigheimery% One of the first directives of my job at the City of Otsego was to research health, dental, life and disability insurance programs for the employees at the City. I have talked to two different insurance agencies and have also received information from the League of Cities and the PEIP program. I have discovered that there are a variety of insurance options available to our City in all areas of interest. A program can be structured to our needs, dependent upon cost and the City's contribution to that cost. All of the insurance quotes are based upon age of participants, their dependents, and good health. Before final quotes can be received, health histories must be completed by all covered at the time of the effective date of the policy. I have received quotes ranging from the very best coverage through Medica at $165.84 for a single employee to the least amount of coverage at $126.56 a month for a single employee. I have also received Life Insurance quotes, Short Term Disability, and Dental premium quotes. The second piece of this process it the City's share of insurance premium for employee coverage. I researched a number of surrounding City's and found a variety of programs offered by employer. I will provided to the City Council at the meeting a handout listing the Cities I researched and the programs they offer. It appears that the average contribution by the Cities to employee insurance coverage is approximately $275.00 per month. It is recommended that the City Council provided some direction as to the City's contribution, to allow me to narrow down the scope of policies available, to present some options to the employees, receive accurate quotes based upon health histories, and make a recommendation to the City Council. MEMORANDUM TO: Mayor Norman Freske Councilmember Suzanne Ackerman Councilmember Ron Black Councilmember Larry Fournier Councilmember Vern Heidner �. FROM: Phyllis Boedigheimer, Business/Finance Directo . DATE: June 26, 1995 SUBJECT: Attachment to June 26th Agenda Item 8.6 - City's Contribution to Insurance Program Currently the City's employee insurance program includes a short term disability policy with Minnesota Mutual, a Life and AD&D policy with Blue Cross/Blue Shield and a health insurance policy with Blue Cross/Blue Shield. The City provides the short term disability insurance and contributes $150.00 toward employee health, life and AD&D. The City's current policy allows employees to opt out of health insurance if they choose. The City pays those employees $150.00 a month. The short term disability premium is $81.00 a month for six employees or $13.50 per employee. This coverage is effective the first day of accidential disability and the eighth day of sick disability. This coverage pays up to $300.00 per week for 26 weeks. The health insurance is a $300 deductible policy with an 80/20 split if within the network at a monthly cost of $215.60 and $244.94 for the employees currently covered under the plan. The Life and AD&D monthly premium ranges from $2.10 to $7.90 per employee. I have received quotes for a variety of coverages from one insurance agent. It is obvious that there are many options to choose from, and certainly a plan that could be structured to work for the City. The following is an outline of the quotes I received, based on the current employee census. Medica Select with no co -pay - $166/mo. for single to $536/mo for family MIC Choice which is a deductible plan - $105/mo single, to $340/mo family There were nine options between the above best and least coverages. Blue Cross/Blue Shield - various deductibles with an 80/20 plan $140/mo single to $450/mo family for the least deductible to $115/mo single to $369/mo family for a higher deductible to Aware Gold at $157/mo single to $502/mo family. Life Insurance - $10,000 - $3.00 to $6.50 or $28.90/mo for current employees to $6.70/each employee or $40.20/mo. Dental - Delta Dental - ranging from $7.75 single to $12.35 and from $24.90 family to $36.45. Short Term Disability - up to $250/week beginning at day one for accident and day eight for sickness, up to 26 weeks for $35.00/employee to $5.10 -$10.20 per employee or $50.10 per month. As you can see from above, there are a variety of options available to the City for insurance coverages. I also have information from the Public Employees Insurance Program which offers three different health plans, Delta Dental and Life insurance through Minnesota Mutual. The League of Minnesota Cities Insurance Trust also offers health, dental, life, short and long term disability. Both the League's insurance and PEIP must be purchased through an agent. In addition, I have received information from the City's short term disability agent, informing the City that the plan can be extended to a long term disability at $80.40 a month for the current city employees. The attached schedule is a sampling of sixteen cities outside of the immediate metro area showing the type of insurance coverages provided and the city's contribution to employee insurances. I hope this will be of some benefit to the City Council in their decision process regarding the City's contribution to employee health, dental, life, and disability insurance. city Albertville SIXTEEN CITY SAMPLING OF EMPLOYEE INSURANCE BENEFITS Tyne of Insurance Coverage Monthy Cost Health - HMO 100% - Single $140-$195 Big Lake Health - Aware Gold 100% - All Dental - 80/20 100% - All Life - a$ 10,000 & $25,000 100% - All Corcoran Dayton East Bethel Elk River Health - HMOs (LOGIS) Life - PERA Program Health - HMOs (LOGIS) Life - $5,000 Full Cafeteria - Employees purchase their own Health - HMO Dental Life - $25,000 100% - Single 100% - All 100% - Single 100% - Single 100% - All Up to $435 Up to $284 for health Additional $350/year for all other reimburse medical costs $170.74 for health $235 to Cafeteria Plan for H, D, L. Also will match employee contribution up to 3% of base wage to Deferred Comp Up to $295 - Union Employees and up to $405 - Non -Union Ham Lake Health - HMOs(Anoka Cty) 100% - Single Up to $230 - also allow waive Dental 100% - Single out if covered by spouse Life - PERA Program 100% - All Isanti Health - Principal Ins. Co. 100% - All Average cost $290 Dental - Principal Ins. Co. 100% - All Life - Principal Ins. Co. 100% - All Lexington Health 100% - All $174-$505 Dental 100% - Single $19 Life - PERA Program 100% $12 Maple Plain Health - HMOs (LOGIS) 100% - All F.T. $187-$449 in conjunction with 100% - Single P.T. City of Independence Dental 100% - All F.T. $26.40 - $71.05 Life - $10,000 100% - All Monticello Health - Preferred One 100% - Single Up to $390 for all Dental - Principal insurances Life Rockford Health - HMOs (LOGIS) 100% - Single & $187-$287 60% - family Dental - League 100% - Single $23.47 Life - $10,000 100% - All Rogers Health - HMO -Medica 100% - Single Up to $250 for H & D Dental - League 100% - Single Life - PERA Program 100% - All $12.00 St. Francis $200 to each employee St. Michael $100 to two employees Watertown Health 100% - Single $185-$333 Dental 100% - Single The Cities of Dayton and Albertville specifically pointed out to me that they will be considering additional coverages in 1996. E Iver Police Department May 18, 1995 'the Honorable Norman F. Freske City of Otsego 8899 Nashua Avenue NE Otsego, Minnesota 55330 Re: Secondary D.A.R.E. Program Dear Mayor Freske and City Council Members: This letter is to update all cities in the. Elk River Area School District on the status of the Secondary D.A.R.E. Program. In August of 1993 a house was built in seven days in the City of Elk River to start a program for Secondary D.A.R.E. students throughout Independent School District #728. This project received considerable support from citizens and businesses in the entire school district. The funds raised from the sale of this house were used to pay for this program's implementation. Unfortunately, those funds will run out sometime around the first of the year (January, 1996). The Secondary D.A.R.E. Program was evaluated by all secondary students who participated and has received an approval rating of ninety-five percent (95%) . They would like to see it continue, and so would we. The City of Elk River and the Elk River Area School District currently fund two (2) Juvenile Liaison Officers for ISD #728; one of these officers is an Elementary D.A.R.E. officer. The breakdown for this funding is fifty-eight percent (58%) financed by the City of Elk River and forty-two percent (42%) provided by the Elk River Area School District. It has been discussed and recommended by the two (2) governing boards that we contact all cities in the district to see if they would be willing to assist in the funding of this Secondary D.A.R.E. Program. The rationale is that all secondary D.A.R.E. students throughout the school district receive and benefit from Page 2 this instruction. During these times of shrinking revenues, we need to look to all of the cities in the district to continue this beneficial program. We ask that you consider this request and advise us of your decision. Respectfully submitted, Thomas D. rwas 144hnkDuitsman Time v Chief of Police Mayor Chair a son City of Elk River City of Elk River ISD 7 8 TDZ/kma Claims List for Approval For t h - period 06/23/95 to 07/10/95 -f't7i.L�C PUBLIC TO WHOM PAID £MfLZ�" L�. I EMPLOYEE', RETIREMENT FUND FOR WHAT PURPOSE DATE cti U - T-Pr�i iru: f EMPLOYER/EMPLOYEE-PAY ENDED -6/16/95 06/23/95 CLAIM NUMBER iot 786 TOTA CLAD 447. BANK OF ELK RIVER FED.WITH,SOC.SEC.MEDICARE-6/16/95 06/23/95 787 1,455. MN DEPT OF REVENUE JUNE WITHHOLDING 06/23/95 788 1.009. INN , n _ ELAINE BEATTY 1UDY HUDSON - MILEAGE-NAC.DAYTON.ST.MICHAEL PAY PERIOD ENDED 6/16/95 ofd 9-a—/ 06/23/95 06/23/95 d') 790 793 210,ioc.. 416._ ELAINE BEATTY PAY PERIOD ENDED 6/16/95 06/23/95 793 V H CU1.)L->U14PAY PERIOD ENutu 6/16/95 06/23/99 4 C77--- =,IT=, GREIER 6 6 /5 796 76. MICHELE BERGIA PAY PERIOD ENDED 6/16/95 06/23/95 797 RAEANN HANsON PAY PERIOD ENDED 6/1o/95 0t,,/ 75 791• :75. • .. � ci i '" Y twit+iti�'�, i1y{� �g��7+y� a .Z -a�� fi 1t Y •f.,,Lw� � : s , _ c': .. •NS .•t ,,,., !: � °I�' µt ,f.. t TjLTs, .l i t. Claims 'List 'Tor; Approval For th= period 06;'23/95 to 07/10/95 CLAIM TOTAL TO WHOM PAID FOR WHAT PURPOSE DATE NUMBER CLA D DAVID CHASE PAY PERIOD ENDED 6/16/95 06/23/95 799 688.- TIRE AND TUBE 07/10/95 756 163.9" AFFORDABLE SANITATION TOILET RENTAL 07/10/95 757 106.5! AT & T PHONE SERVICE—CITY HALL,MAINT.PARK 07/10/95-758 DUANE FIEDLER PAY PERIOD ENDED 6 6 762 43 ._ DUERRS WATERCARE SERVICE 1-5GAL WATER 07/10/95 763 5.8` KENNETH SHIERTS PAY PERIOD ENDED 6 07/10/95 764 •7 RITA HOHLEN BANE: OF ELK RIVER REFUND DAMAGE DEPOSIT—CITY HALL FED,SS,MEDI.WITHHOLDING 7/1/95 06/27/95 07/06/95 1 803 400.1C 2,533.5 PUBLIC EMPLOYEES RETIREMENT FUND EMPLOYEE/EMPLOYER SHARE 7/1/95 07/06/95 804 746.9 LONG & SONS JUNE JANITORIAL SERVICES—CITY HALL 07/10/95 755 47T-.-5_ LAKE REGION COOPERATIVE TIRE AND TUBE 07/10/95 756 163.9" AFFORDABLE SANITATION TOILET RENTAL 07/10/95 757 106.5! AT & T PHONE SERVICE—CITY HALL,MAINT.PARK 07/10/95-758 DEMCON DISPOSAL, INC BEST DISPOSAL SERVICE JULY SERVICE 07/10/95 759 4 .ZA CHOUINARD OFFICE PRODUCTS SERVICE ON OLYMPIA TYPEWRITER 07/10/95 760 45.0c CORROW LAWN & IRRIGATION SPRINKLER REPAIR—CITY HALL 07/10/95 761 206.7` DEMCON DISPOSAL, INC CLEAN UP DAY DISPOSAL 07/10/95 762 3, DUERRS WATERCARE SERVICE 1-5GAL WATER 07/10/95 763 5.8` ECM PUBLISHERS INC PUBLIC HEARINGS,PRINTING,NEWSLETTER 07/10/95 764 807.9; AUDIO COMMUNICATIONS CLEAN AND REPAIR EQUIP 07/10/95 765 86.7` f ' •• ' r •�. `r�. � _ �( a, y+vrNy1'tftP X51 �.�w�,�y,r � i+ i �,s.i rl.` y •.. t, +i ;. S �F ..t`- Oiaims ,Lige': mT,APPl Uvdi For the period 06/23/95 to 07/10/95 CLAIM TOTAL TO WHOM PAID FOR WHAT PURPOSE DATE NUMBER CLAIM ELY: RIVER MUNICIPAL -UTILITIES ELECTRIC 5 -b .u• GLENS TRUCK CENTER INC TRUCK LiTL.5WIIUH THE HARDWARE STORE WOOD SEALEN"T,EYEWARE &.PARTS 07/10/95 768 41.2: HAKANSON ANDERSON ASSOC INC PARK PROJECTS,ORDIANCES & MEETINGS 07/10/95 769 3,757.3C LAKELAND FORD TRUCK SALES, INC PARTS 07/10/95 770 225.2E LAPLANT SANITATION INC JULY SERVICES MINNEGASCO GAS SERVICE-MAINT & OLD BLDG. 07/10/95 772 129.07 MONTICELLO FORD MERCURY SWITCH • i SCHARBER & SONS TIRE REPAIR 07/10/95 774 21.07 SOFTRONICS INSTALL PRINT DRIVERS 07/10/95 775 12.50 STAFF TIRE & RETREND TIRE REPAIR AND MOUNTING U.S. WEST COMMUNICATIONS PHONE SERVICE -CITY HALL,MAINT,PARKS 07/10/95 777 458.64 H G WEBER OIL COMPANY FUEL 07/10/95 778 952.21 WRIGHT-HENNEPIN CO-OP ELECTRIC ASSN ELECT.SERVICE-ST.LGTS.WELL.CITY BLD 07/10/95 779 668.65 'JRIGHT COUNTY SHERIFF'S DEPT MAY SERVICES 07/10/95 780 7,786.67 'EROX CORPORATON QUARTERLY MAINT CHARGE 07/10/95 781 /7.50 ZIEGLER INC FILTER 07/10/95 782 54.10 JERRY OLSON JUNE BLDG. INSP.SERVICES 07/10/95 783 2,974.40 RADZWILL LAW OFFIC JUNE LEGAL S4,96�.UO CORROW TRUCKING JUNE SERVICE TOTAL FOR MONTH 07/10/95 802 1,131.25 60,039.E TOTAL YEAR TO DATE 264,122.E